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HomeMy WebLinkAbout06/18/1991 I I I MINUTES OF THE REGULAR SESSION OF JUNE 4, 1991 (Cont) staff any enforcement efforts with regard to the espresso cart in front of the Water Street Deli. McCurdy Pavilion. It was reported that the pavilion concert tickets are selling out. Insurance on Bicycles. Councilmember McCulloch indicated that the letter from Homer Smith Agency to provide insurance on the bicycles sounds like a bargain. Atkinson Complaint. Councilmember Clise asked if anything has been determined about this complaint. Mr. Hildt indicated that hE~ would be investigating the matter and if it is true, they will file a note to title. Address Changes. Councilmember Camfield asked if there would be a response to the request from the Post Office. Mr. Hildt indicated that the problem identified is common between jurisdictions and would be very time consuming. Employee Newsletter. Councilmember Clise complemented the st:aff on the employee newsletter which was echoed by other councilme!mbers. EXECUTIVE SESSION Mayor Shirley recessed the meeting into executive session at: 10: 55 PM to consider the purchase of real estate. He requested that the staff present remain. The meeting was reconvened at 11:20 PM. ADJOURNMENT There being no further business, Mayor Shirley declared the Bleeting adjourned at 11:20 PM. Atteï!~~L~ ~ MINUTES OF THE REGULAR SESSION OF JUNE 18, 1991 The city Counci I of the ci ty of Port Townsend met in regular session this eighteenth day of June, 1991, at 7: 00 PM in the Council Chambers of city Hall, Mayor Brent S Shirley presiding. ROLL CALL Councilmembers present at roll call were John Clise, Vern Jones, Michael Kenna, Norma Owsley, and Sheila Westerman. Also present were Deputy Clerk-Treasurer Sharon Canfield, City Attorney Keith Harper, Director of Planning and Building Michael Hildt, and Public Works Director Robert Wheeler. PUBLIC COMMENTS Phil Spesser was recognized and spoke on the Rural Economic Development Magnet Center. Councilmember Clise noted that t:ime is of the essence and there is no cost to the city associated with this project. After a brief discussion, Councilmember Clise made a motion to approve the project in concept and direct that the Mayor issue three letters of support, one each to Brock Adams, Slade Gorton, and Al Swift which was seconded by Councilmember Jones and passed unanimously by voice vote. Peter Badame was recognized and requested that the council form a citizen advisory group to work on the transportation plans being proposed. 233 234 MINUTES OF THE REGULAR SESSION OF Jrn~E 18, 1991 (Cont) Ted Shoulberg was recognized and asked if 1:he public would have an opportunity to comment on the Chelan Agreement pilot Project. Mayor Shirley indicated that he would gi Vl3 him an opportunity to speak when that item comes up on the agenda. CONSENT AGENDA Councilmember Jones made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Owsley and passed unanimously by voice vote. Approval of the minutes for May 21 and June 4, 1991 as written without reading. Approval of the following Bills and Claims: Current Expense Street Library Park Hotel/Motel Transient Tax Emergency Medical Services Seaview Sewer Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief $52,719.65 9,259.56 56.64 6,501.22 6,250.00 431.79 780.00 50,570.52 1,306.78 7,975.89 705.75 Setting Hearings: Text Amendment: Motel Definition (Tramdent Accommodation) for July 2,1991 six Year Transportation Improvement PI'ogram for July 2, 1991. Resolution: RESOLUTION NO. 91-4E, A RESOLUTION OF THE CITY COUNCI1J OF THE CITY OF PORT TOWNSEND AUTHORIZING ~~HE MAYOR TO EXECUTE AN AMENDMENT TO AN AGREEjl.ŒNT WITH THE PORT TOWNSEND CIVIC TRUST This resolution provides funding for representatives to attend the Governor's Downtown Revitalization Training Institute in the amount of $350.00. Communications: The Council received a letter date May 17, 1991, from Charles and Sharon O'Hara opposing the subdivision off Ivy Street proposed by Vantage Homes, Inc. This was referrecl to the Planning and Building Department. A letter dated June 5, 1991, from Candace Louise, Region 8 Administrator for the Peninsula Tourism Council, to David Grove was copied for the council requesting $1,500 for tourism promotion. This was referred to the Finance Committee. A letter dated June 8, 1991, from Marcia McNally to Mayor Shirley was copied for the council offering informat~ion for use in studying the impact of tourism and planning. The Council received a letter on June 12,1991, from W.J. Medlicott requesting a modification to his conditional use permit to add a room for use in their bed and breakfast at 611 Polk Street. This was referred to the Legislati ve/Environmen1:al Committee. The council received a letter dated June 12, 1991, from Philip Speser requesting that the city council endorse his request for a I I I I I I MINUTES OF THE REGULAR SESSION OF JUNE 18,1991 (Cont) three million dollar federal grant to establish a rural Economic Development Magnet Center at the school district. The council received a letter on June 12, 1991, from Henry Redkey opposing a ban on sandwich board signs for the sidewalks in town. This concludes the consent agenda. PUBLIC HEARING ORDINANCE NO. 2247 AN ORDINANCE RELATING TO SUBDIVISIONS, AMENDING SECTION 18.38.040 OF THE PORT TOWNSEND MUNICIPAL CODE TO REDESIGNATE AUTHORITY FOR JURISDICTION OF APPROVAL OF SUMMARY SHORT PLATS FROM PUBLIC WORKS DIRECTOR TO THE DIRECTOR OF PLANNING. Mr. Hildt explained the ordinance. Mayor shirley openHd the hearing to the audience but no testimony was offered so he closed the hearing and turned the ordinance over to the council for disposition. Mayor shirley read the ordinance by title. Councilmember Owsley made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Jones and passed unanimously by voice vote. Mayor shirley again read the ordinance by title. councilmember Owsley made a motion that the council adopt Ordinance No. 2247 which was seconded by Councilmember Jones and passed unanimously by roll call vote. UNFINISHED BUSINESS Conditional Use Permit Application No. 8912-07 - Douglas andl Nancy Lamy. Mr. Hildt reviewed the findings, conclusions, and conditions developed in response to the council direction from thE~ last council meeting on the modifications to this permit. After a brief discussion, it was noted that a restriction did not appear in the draft prohibiting employees from parking in the downtown business district. Mr. Hildt recited the appropriate addition which appears below. Councilmember Clise made a motion to adopt the following findings and conclusion and approve the request under the following conditions which was seconded by Councilmember Kenna and passed unanimously by voice vote: Findings of Fact 1. By letter dated May 31, 1991, the applicants requested revision of the off-street parking requirements adopted as a condition of approval of the conditional use permit. In that letter the applicants stated that no more than twelve (12) parking spaces can be placed on site without having to develop an underground garage. In addition, they proposed to reduce the number of hotel rooms in proposed Building B from ten to seven or eight units. 2. On June 4,1991, the applicants presented to the City Council a revised site plan for a proposed hotel expansion (Building B) of seven units with twelve on-site parking spaces. The total number of hotel units on the site would be twelvE! under this revised project plan. The applicants had previously requested by letter dated May 9, 1991, that they be permitted to pay certain fees in lieu of providing a portion of the required parking spac:es as authorized by section 17.30.240 of the Port Townsend Municipal Code. 3. 235'.~ 236 MINUTES OF THE REGULAR SESSION OF JU~E 18,1991 (Cont) Conclusions 1. with the reduced number of proposed hotel units, under the conditions prescribed below, the proposed expansion of the use on the subject property will not endanger the public health or safety nor create a nuisance; however, the parking impacts of the proposed project would add additional on-street parking demand. The carrying capacity of the surrounding area for on- street parking is finite, and will continue to decline over time. Under the particular parking demand and congestion circumstances of the subject prope:rty and vicinity, the requested Conditional Permit may be a\;,thorized if at least one off-street parking space is provided for each motel unit, two off-street spaces for the residenti~l unit, and four off- street spaces for the retail and office/reception area, reduced by the three on-street spaces to be restored on Water Street. These requirements are as follows: Building A: Building B: 5 hotel units 6 hotel units 5 spaces 6 spaces 1 residential unit retail (1276 SF) ofc/rec (264 SF) 2 spaces 4 spaces Subtotal Reduction for restoration of 3 on- street spaces on Water Street Total required off-street parking 17 spaces (3 spaces) 14 spaces 2. Because of the restricted area available for surface parking on the subject property, only twelvH parking spaces can be located on-site. Consequently, the full parking requirement of fourteen spaces imposes a particular hardship upon the applicant. 3. Under the conditions specified below, granting the applicants request to pay a fee in lieu of providing two of the required off-street parking spaces would not be unreasonably burdensome to other property owners in the Down1:own parking District. 4. In consideration of the expanded visitor accommodations and contributing design offered by the proposed building, granting the request would lead to a better overall result than would strict adherence to the above parki:1g requirements for the purposes of encouraging appropriatE! land uses, improving pedestrian circulation and achieving better parking design. Conditions 1. Condition Number 1 of the Findings and Conclusions dated May 21,1991, is revised to read as follows: No more than eleven (11) hotel unJ.ts, nor more than one residential unit shall be established on the subject property, provided that a total of twelve (J.2) hotel units may be established and occupied if no units are uses as residential uni ts. Retail, office and lobby ar ~a shall not exceed the above-listed floor area. Twelve (12) off-street parking spaces shall be provided. Each such parking space shall remain in =ommon ownership and be freely and equally available to the current guests and patrons of the uses approved in this permit. No off-street parking I I I I I I MINUTES OF THE REGULAR SESSION OF JUNE 18,1991 (Cont) spaces shall be restricted to or designated as reserved for any particular hotel unit. All leases and covenants shall require that any and all employees of each and every owner or lessee of the premises shall be prohibited from parking in the Downtown Parking District during working hours. Prior to occupancy of any portion of Building B, a fee in lieu of two (2) additional parking spaces shall be paid into the Parking Improvement Fund pursuant to section 17.30.260 of the Port Townsend Municipal Code. The total amount of said fee shall be $7,320. ORDINANCE NO. 2248 AN ORDINANCE ESTABLISHING INTERIM PROPERTY SETBACKS AND LAND USE CONTROLS ON PROPERTIES IN THE CITY OF PORT TOWNSEND'S COMPREHENSIVE PLANNING AREA; PROVIDING A PROCEDURE FOR VARIANCE; DECLARING AN EMERGENCY; AND ESTABLISHING AN EFFECTIVE DATE Mr. Hildt explained the content and intent of the ordinance indicating that the draft was prepared by the city Attorney. After a brief discussion, Mayor shirley read the ordinance by title constituting the first reading. It was indicated that the council will be asked to take action on the ordinance at the next me~eting. Adoption of Comprehensive Solid Waste Plan. Mayor Shirley announced that the Jefferson County Commissioners have yet to act on this and suggested that it be taken up at the meeting on July 2nd. COMMITTEE/STAFF REPORTS Street/Storm Drainage/Light. Councilmember Jones reminded those present that this committee will meet at 5:00 PM on June 24th to discuss the Six Year Capital Improvement Plan for streets. Legislative/Environmental. Councilmember Kenna made a moticln that the council issue a revised mitigated determination of non- significance on Fisher Construction's project between 7th and 8th, Hancock and Sherman Streets which was seconded by Councilmember Jones. Mr. Hildt explained the changes to the mitigating measures which were necessary because of the haste in which the first set was prepared. The motion passed unanimously by voice vote. Councilmember Kenna made a motion that the council issue a determination of non-significance on the proposal to subdivide a lot into two home sites submitted by Peninsula Christian Fellowship which was seconded by Councilmember Jones. Communi ty services. Councilmember Westerman reported on the testimony received by the committee on commercial recycling the previous night at the hearing. Michael Hildt. Mr. Hildt asked for a legal opinion as to whether the increase to number of rooms requested for the Holly Hill House bed and breakfast must go before the Planning commission in a public hearing. Finance. Councilmember Owsley made a motion that the interfund loans for the Library Renovation and Addition Fund be paid from reserves to close it which was seconded by Councilmember Clise and passed unanimously by voice vote. She reported that the committee will meet again to consider a request from the Wooden Boat Foundation after they have reviewed the budget they submitted. She explained that the Arts Commission is proposing a percent for the arts come out of all public works projects in the capital 237 238 MINUTES OF THE REGULAR SESSION OF JUNE 18, 1991 (Cont) improvement plan. She reported that the maritime bicentennial is requesting $4,000 for the construction of cl boat to be launched in February of 1992 and moved that the funds be allocated from Hotel/Motel Transient Taxes to promote tourism which was seconded by Councilmember Westerman and passed unanimously by voice vote. Councilmember Owsley reported that an employee assistance program has been proposed at a cost of $2.10 per employee and made a motion that the city try it for the remainder of 1991 which was seconded by Councilmember Kenna and passed unanimously by voice vote. Librarian Appointment. Mayor Shirley reported that cheryl Silverblatt has been appointed by the Library Board as the next librarian to replace Beverly Shelton who leaves at the end of the month. Keith Harper. Mr. Harper recommended that requests for additional rooms to be added to a bed and breakfaHt be heard before the Planning Commission. Robert Wheeler. Mr. Wheeler reported thé.t there has been good response to the mailer that went out on water quality announcing the meeting on June 27th. He indicated that he would like to come back to the City Council for a discussion of street standards. He proposed that the council hold a special workshop session at 7:00 PM on July 30,1991, to learn more about the specifics included in the Capital Improvement Plan. He expla ined that the city is required to have a public hearing on thE! waste water treatment plant value engineering study prior to ma:~ing any changes in the proposed plant which will be held at 5:00 PM on June 20th. He reported that the Water Department will b3 flushing lines in the next few weeks which often disturbs customers who question their water quality. Michael Hildt. Mr. Hildt reported that Doug Franz is still out which means they are continuing to incur é.ddi tional costs in plan reviews. He indicated that the energy code which comes into effect July 1,1991, is causing some additional tJ~aining requirements. A mailing is going out to builders, but it may be a little dead as builders are rushing to get their building permits now to avoid having to comply with the new standards. A contract with the state energy office is being prepared to help dE!fray part of the city's cost for the additional inspections. NEW BUSINESS Chelan Agreement. Mr. Wheeler explained the background to the agreement and the pilot project purpose. He indicated that the funding issues have not been resolved. 'rhe draft resolution in support of this project was prepared by the City Attorney from a sample supplied by the Clallam County Department of Community Development. Ted Shoulberg was recognized and asked if there are any competing claims for water rights we presently hold. Mr. Wheeler indicated that he is not aware of any direct conflicts. Mayor Shirley confirmed that to be the case based upon previous research. After a discussion on the d:_fficulties facing this project and the risks it offers to the ci1~, it was the consensus of the council that the Mayor write a let1:er nicely rejecting the offer because of the many issues currently being addressed. 57th Street Local Improvement District Eid Award. Mr. Wheeler explained that the bids were substantially above the estimate. He recommended that this be continued to the r.,ext meeting to allow him to identify ways to bring the cost down and still complete the project. Councilmember Kenna made a motion to carryover the bids which was seconded by Councilmember Westerman and passed unanimously by voice vote. Virginia W:>lf was recognized and expressed concern as to why the cost :keeps going up on this project. I I I I I I MINUTES OF THE REGULAR SESSION OF JUNE 18,1991 (Cont) COUNCILMEMBERS GENERAL DISCUSSION Police Department Policies and Procedures Manual. Councilmember Clise requested a response to the earlier requests from the Police/Fire/Animal Control Committee for copies of the updated Police Department Policies and Procedures Manual. Mayor Shirley indicated that he would follow up with the Police Chief. Council- member Westerman asked for an explanation of the survey recently circulated by the Police Department. Mayor Shirley indicated that he had no information about this, but would find out. Flags at McDonalds. Councilmember Westerman asked why the city can not ask McDonalds to take down their flags. Mr. Hildt explained that his department has written letters to no avail. He indicated that under the present code, a lot of time is required. Councilmember Westerman indicated that she is so angered at this that she would like to re-introduce an ordinance banning formula restaurants. Mayor Shirley indicated that he would provide the council with a copy of Winslow's ordinance. Quincy Street Dock. Councilmember Clise asked if the! Fire Department had ever indicated the minimum diameter of the turn- around in front of the Union Wharf Project. It was indicated that they did not, but all work by the city on this project has belen put on hold pending the other actions required. He express~:!d the opinion that the requirements for Quincy Street Dock seem punitive for a float tied to the old ferry dock. Mayor Shirley agreed and indicated he would speak to the Fire Chief about his report to the council. Animal Control. Councilmember Westerman indicated that she is currently trying to make connections with David Goldsmith to discuss animal control options with Jefferson County. EXECUTIVE SESSION At 9:30 PM, the Mayor declared a recess into executive session to consider the acquisition of real estate and pending litigation. He requested the presence of the city Attorney, Public Works Director, and Director of Planning and Building. The meeting was reconvened at 9:56 PM. ADJOURNMENT There being no further business, Mayor Shirley declared the meeting adjourned at 9:56 PM. .63=t2 Attest: asurer MINUTES OF THE REGULAR SESSION OF JULY 2,1991 The ,City <:ouncil of the City of Port Townsend met in re9ular seSS10n thlS second day of July 1991, at 7:00 PM in the Collncil Chambers of City Hall, Mayor Brent S Shirley presiding. ROLL CALL Councilmembers ~resent at roll call were Jean Camfield, John elise, Vern .;Tones, Jul~e McCulloch, Norma Owsley, and Sheila Westerman. Councl1member Mlchael Kenna arrived later in the meeting. Also present were Clerk-Treasurer David Grove, City Attorney Keith 239