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HomeMy WebLinkAbout07112005 . . . CITY OF PORT TOWNSEND CITY COUNCIL MINUTES OF THE SPECIAL BUSINESS SESSION OF JULY 11, 2005 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in special session this eleventh day of July, 2005, at 6:30 p.m. in the Port Townsend temporary Council Chambers in the Cedar Room of the Waterman & Katz Building, Mayor Catharine Robinson presiding. ROLL CALL Council members present at roll call were Frank Benskin, Freida Fenn, Kees Kolff, Laurie Medlicott, and Catharine Robinson. Geoff Masci and Michelle Sandoval arrived later in the meeting. Staff members present were City Manager David Timmons, City Attorney John Watts, Public Works Director Ken Clow, and City Clerk Pam Kolacy. Public Works Director Ken Clow presented an overview of capital projects to help put the current projects in the context of the larger picture and it is helpful to know how many capital improvements the City has made in the last several years. Mr. Masci arrived at 6:35 p.m. Ms. Sandoval arrived at 6:45 p.m. Specific projects for action at this meeting include the pool, skatepark, and wave- viewing gallery. Mr. Clow noted that a previous commitment of $200,000 in private funding toward the Waveviewing Gallery has been withdrawn; however, there may be more funding available for the project (repairs and improvements to the waterfront area between Quincy and Madison Streets which includes the Waveviewing Gallery and the old ferry dock) than previously expected through an lAC grant. The ten-year review included projects within the following categories: Water System Wastewater System Transportation Stormwater System Facilities Non-motorized City Council Special Business Mtg July 11, 2005 Page 1 . . . Mr. Timmons noted that the three projects at issue tonight are critical pieces that we want to keep moving forward. He gave a history of the skateboard park process; noting that the project is now out for bid for the third time and the hope is that a bid will be awarded after the bid opening on Wednesday. He added that tonight, authority to award the contract based on received bids will be possible if the fund transfer is authorized. He stated the City cannot negotiate with the low bidder until an award is made and we'd like to keep the process moving forward. Staff responded to clarifying questions from the council, noting that originally the bond provided $500,000 for the pool, $200,000 for the skatepark, and $100,000 for the wavevewing gallery. Recommended reallocation is $200,000 for the pool, $300,000 for the skatepark, and $300,000 for the waveviewing gallery (with possibility of a $300,000 match from lAC). Phasing order would be skatepark, pool and then wavevewing gallery. Public comment None Motion: Mr. Masci moved to authorize the City Manager to defer undertaking major improvements to the pool until the School District Facilities Review is complete and to aI/ocate those capital funds budgeted for the pool improvements beyond refinishing the pool liner and deck to other capital projects such as the waterfront improvements between Quincy and Madison Streets, the Skatepark, or other capital projects, aI/ subject to subsequent Council approval of the specific project and its budget. Ms. Sandoval seconded. Mr. Masci noted that he does take exception to City funded improvements to the pool, since we do not own it; however, he is more comfortable limiting the funding to maintenance as opposed to the complete refurbishment that was originally proposed. Mrs. Medlicott asked about the total cost of the skateboard park and how much has been spent to date. Mr. Clow said that about $40,000 has been expended for permitting, design, and public process. He can't give a definite answer about the total cost of the project; it was estimated to be under $400,000 but bids have come in twice which are over that amount so the total cost will probably be in the neighborhood of $400,000. Mr. Timmons added that the skateboard park is also carrying the cost of street improvements including Monroe and Jefferson Street sidewalks and landscaping which probably account for about $50,000 of the project. In regard to costs for the waveviewing gallery, Mr. Clow noted that it depends on factors which are yet undetermined such as how many pilings need replacing and what technology will be used for the replacement. City Council Special Business Mtg Page 2 JUly 11, 2005 . . . Ms. Fenn stated she would support the motion as it is although she would also support a motion which cut out the specifics. She said when the City bonded money, it was understood that it could be reallocated among projects. Because the specific proposals will come back to Council she is comfortable with the motion. Regarding timelines, Mr. Timmons stated the acceptance of the skateboard bid would come before Council July 18 if the bid is not within the budget already authorized. It is expected that we will hear from lAC within a month and then decide to accept or reject the grant in August or September. The pool consultant selection will probably be done in 2006. A project on the waterfront which encompasses more than just the waveviewing gallery will probably be delayed until late 2006 or 2007. The project will require a Shorelines Substantial Development Permit. Vote: motion carried unanimously, 7-0, by voice vote. ADJOURN There being no further business, the meeting was adjourned at 7:49 p.m. Attest: 9~~~ Pam Kolacy, CMC City Clerk City Council Special Business Mtg Page 3 July 11,2005