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HomeMy WebLinkAbout020612 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF FEBRUARY 6, 2012 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session the sixth day of February 2012 at 6:30 p.m. in the Council Chambers of City Hall at 540 Water Street, Mayor David King presiding. ROLL CALL Councilmembers present at roll call were Robert Gray, David King, Kris Nelson, Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Mark Welch. Staff members present were City Manager David Timmons, City Attorney John Watts, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA Mayor King noted that he would present a proclamation declaring March 2012 as Reading Month to representatives of the Library. Staff member Keith Darrock and Friends of the Library President Geralynn Rackowski accepted the proclamation. COMMENTS FROM THE PUBLIC There was no public comment. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 116520 through 116535 in the amount of$4,399.72 Electronic Funds Transfer(EFT) in the amount of$13,640.15 Vouchers 116752 through 116757 and EFTs in the amount of$96,245.09 Vouchers 116700 through 116796 in the amount of$554,679.15 Vouchers 116797 through 116879 in the amount of$214,783.22 Vouchers 116880 through 116897 and 116869 in the amount of$14,112.28 Vouchers 116898 through 116911 in the amount of$2,436.54 Voucher 116912 in the amount of$46,590.45 Approval of Minutes: January 9, 2012 January 9 minutes should reflect the second speaker under public comment as Steve Hamm. Contract Approval for CP Communications (Christina Pivarnik) for 2012 Tourism City Council Business Meeting February 6, 2012 Page 1 of 4 Marketing Services Contract Approval for Jefferson County Chamber of Commerce for 2012 Resolution 12-004, Amending Resolution 97-45 Concerning International City Management Association (ICMA) Deferred Compensation and Authorizing the City Manager to Execute any Instruments or Agreements with ICMA that Update or Change Plan Requirements and Terms City Approval of Ecology Proposed Changes to Ordinance 3062 Amending the Shoreline Master Program (SMP) Motion: Mark Welch moved to approve the consent agenda. Catharine Robinson seconded. Vote: motion carried unanimously, 7-0 by voice vote. OLD BUSINESS Retreat Follow Up - Council Committee Assignments; Special Projects Committee Process Mr. Timmons reviewed issues associated with the PUD electric utility (assigned to Special Projects for review) that might impact the City. Ms. Nelson noted corrections to the "Draft Committee Assignments 2012" list: Information and Technology Committee members are David King, Deborah Stinson and Mark Welch; Finance and Budget Committee Members are Mark Welch, Kris Nelson and David King; General Services Committee meets the third Tuesday (not Thursday). Discussion ensued about the roles of the Finance and Budget Committee and the Council as a committee of the whole reviewing finance matters. It was noted that the council may delegate matters to the Finance and Budget Committee after review. The Finance and Budget Committee will address other items as usual between quarterly Council budget meetings. There was no public comment. The banking services contract was added to the Finance and Budget Committee work plan. Ms. Stinson noted that the adopted Climate Action plan has identified some low impact issues which may be appropriate for both Information and Technology and General Services committees to review. Motion: Catharine Robinson moved make initial assignments of matters to Committees City Council Business Meeting February 6, 2012 Page 2 of 4 with changes per discussion and approve Special Projects Committee process as set forth in the attachments to the agenda bill. Mark Welch seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 12-005, Confirming the City Manager's Recommendation and Direction Concerning Citizen Advisory Bodies Meetings Mr. Timmons reviewed the packet materials, noting that limiting citizen advisory boards to quarterly meetings with staff support will conserve time and effort at the staff level. Two typographical errors were noted: Recital C (1) "Mayor" should be "Major" and in the first paragraph under "Be It Resolved" change "statutory" to "statutorily." It was noted that projects would not be delayed; for example if a project needed HPC approval, a special meeting could be called. Quarterly meetings would usually be related to policy issues. There was no public comment. After further discussion, Council agreed that it would be appropriate to place a timeframe on the quarterly schedule as major projects may be completed within two years and allow staff more time to staff committees. Motion: Michelle Sandoval moved to approve Resolution 12-005, Confirming the City Manager's Recommendation and Direction Concerning Citizen Advisory Bodies Meetings with corrections to typographical errors and with the addition of a two-year time limit for the schedule. Kris Nelson seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS PRESIDING OFFICER REPORT Mayor King reported meeting with state representatives in Olympia on Fort Worden and transportation issues. He noted that he has attended regional parks meetings and better budget numbers have been requested from the County. He attended a ferries task force meeting with David Moseley. Ms. Sandoval reported on a meeting with the president of Goddard College. Mayor King reminded council members to review their schedules and determine when they can staff the Council office in Historic City Hall. CITY MANAGER REPORT Mr. Timmons reported on the following: City Council Business Meeting February 6, 2012 Page 3 of 4 Taylor Street contracts have been awarded and work will start in about two weeks. Downtown businesses have been given modified citizen concern cards to distribute to those who have questions and need to contact a City staff person. More information on the waterfront esplanade project should be available by the end of the month. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL Mr. Gray noted that at the OlyCap board meeting a decision was made to double the bed nights at the homeless shelter. An open house at the American Legion winter shelter is scheduled for Feb. 25 from 2-6 p.m. Ms. Sandoval reminded Council member that Port Townsend has offered to host a regional meeting for elected officials. EXECUTIVE SESSION ADJOURN There being no further business, the meeting was adjourned at 7:40 p.m. Attest: � f C .� F Pamela Kolacy, MMC City Clerk City Council Business Meeting February 6, 2012 Page 4 of 4