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CITY OF PORT TOWNSEND
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CITY COUNCIL
MINUTES OF THE SPECIAL BUSINESS MEETING OF JANUARY 31, 2005
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The City Council of the City of Port Townsend met in special session this thirty-first day
of January, 2005, at 6:30 p.m. in the temporary Council Chambers in the Cedar Room of
the Waterman & Katz Building, Mayor Catharine Robinson presiding.
ROLL CALL
Council members present at roll call were Frank Benskin, Geoff Masci, Laurie Medlicott,
Catharine Robinson, and Michelle Sandoval. Freida Fenn was excused. Mr. Kolff
arrived at 6:34 p.m.
Staff members present were City Manager David Timmons, City Attorney John Watts,
Interim DSD Director David Wright, Public Works Director Ken Clow, and City Clerk
Pam Kolacy.
APPROVE RETREAT AGENDA
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After lengthy discussion, the agenda proposed by the facilitator for the Council retreat on
February 5 was approved with some changes to the time allowed and sequence of items.
Motion: Mr. Masci moved for approval of the Council Retreat agenda with the following
changes. Mr. Kolff seconded The motion carried unanimously, 6-0, by voice vote.
Move "Review agreements from January and September retreats" from 2:30 p.m. to
9: 15 a. m. and expand from a half hour to one hour.
Move "Define desired interactions" from 3:00 p.m. to 10:30 a.m. (after break) and
change from one hour to one and a half hours.
Move "Structure of Work" to 12:30 (after lunch) and change to 30 minutes rather than
45.
Motion: Mr. Kolff moved to allow Councilor Medlicott to participate in the Feb. 7
business meeting by telephone. Ms. Robinson seconded Motion carried unanimously,
6-0, by voice vote.
ADJOURN
There being no further business, the meeting was adjourned at 7:40 p.m.
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City Council Special Meeting & Workshop
Page 1
January 31,2005
Attest:
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Pamela Kolacy, CMC
City Clerk
CITY OF PORT TOWNSEND
CITY COUNCIL
MINUTES OF THE WORKSHOP MEETING OF JANUARY 31, 2005
The City Council ofthe City of Port Townsend met in workshop session this thirty-first
day of January, 2005, at 7:50 p.m. in the temporary Council Chambers in the Cedar
Room of the Waterman & Katz Building, Mayor Catharine Robinson presiding.
Consensus was not to repeat the Pledge of Allegiance
ROLL CALL
Council members present at roll call were Frank Benskin, Kees Kolff, Geoff Masci,
Laurie Medlicott, Catharine Robinson, and Michelle Sandoval. Freida Fenn was excused.
DEVELOPMENT SERVICES DEPARTMENT REORGANIZATION
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City Manager David Timmons introduced Interim DSD Director David Wright, who
reviewed the packet materials.
Mr. Wright emphasized the critical function ofthe proposed new position of Permit
Coordinator, and said that he believes 90% of the complaints to the department come
from the department's desire to help facilitate incomplete applications. This means that
the initial screening is very important.
He said the new structure creates a " bright line" between planning services and
development services.
Mr. Wright answered specific questions regarding the materials. Subjects included
Clarification of language in job descriptions
Interface between DSD and Public Works
Experience requirements
Correct identification of certifying agencies
How much more process is necessary
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Mr. Timmons recommended that the reorganization issue be brought forward to the Feb.
7 business meeting and then be referred to the CD/LU Committee. He said that until the
issue of reorganization is resolved, the City continues to pay a higher cost for interim
City Council Special Meeting & Workshop
Page 2
January 31,2005
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services; also, we are entering the aggressive building season and anticipate a large
volume of activity which will need to be addressed.
He stated that there could be a two-part phasing of the reorganization, with the permit
coordinator being a high priority so that intake can be dealt with; second critical position
is having the second building inspector/plans examiner in place.
Consensus was to schedule for Feb. 7, with suggested action to refer to CD/LU for
recommendation, including recommendation regarding phasing of the reorganization.
Mr. Kolffsuggested scheduling the discussion of funding Fort Worden parking for the
February 22 meeting, noting the contract payment due on the 15th does have a two week
grace period. This would allow Mrs. Medlicott to be present at the meeting for this
discussion. There were no objections.
ADJOURN
There being no further business, the meeting was adjourned at 9:30 p.m.
Attest:
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Pamela Kolacy, CMC
City Clerk
City Council Special Meeting & Workshop
Page 3
January 31,2005