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CITY OF PORT TOWNSEND
MINUTES OF THE SPECIAL BUSINESS MEETING OF APRIL 11, 2011
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The special business meeting of the City Council of the City of Port Townsend was held
in Council Chambers, 540 Water Street, on April 11, 2011, Mayor Michelle Sandoval
presiding. The meeting was called to order at 6:30 p.m.
ROLL CALL
Councilmembers present at roll call were David King, Laurie Medlicott, Catharine
Robinson, George Randels, Kris Nelson, Michelle Sandoval, and Mark Welch.
Staff members present were City Manager David Timmons, City Attorney John Watts,
Public Works Director Ken Clow, and City Clerk Pam Kolacy.
CHANGES TO THE AGENDA (NO ITEMS MAY BE ADDED)
At Ms. Nelson's suggestion, Item E on the Consent Agenda was removed to Old
Business for purposes of discussion.
COMMENTS FROM THE PUBLIC
Public comment
There were no comments from the public.
CONSENT AGENDA
Motion: George Randels moved to approve the following items on the consent agenda:
Approval of bills, claims and warrants - Vouchers 114117 through 114280 in the amount
of $339, 946.48, Vouchers 114157 through 114179 in the amount of $5, 148.30, and
Vouchers 114284 through 114291 and EFTs in the amount of $241,047.71;
Approval of minutes from March 14, 20 11 (as corrected to move Catharine Robinson from
staff designation to Council roll call) and March 21, 2011;
Advisory Board Appointments - Reappointments to the Arts Commission of Linda Okazaki
(Position 2), Stan Rubin (Position 1) and Kristine Morris (Position 3) and appointment of
Erin Fristad (Position 9) (all terms ending May 1, 2014), appointment of Cate Comerford
to Planning Commission (Position 1) (term ending December 31,2013);
Approval of Resolution 11-007 authorizing City Manager to execute Howard Street
Extension Project Consultant Contract with Berger ABAM;
Approval to authorize the City Manager to execute Mountain View Use Agreement for
Disaster Preparedness with American Red Cross and the YMCA. Catharine Robinson
seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Council Special Business Meeting April 11, 2011
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OLD BUSINESS. NONE
NEW BUSINESS
Approval to Authorize the City Manager to Execute 2011 July 4th Fireworks
Display Contracts with Sunrise Rotary and Western Display Fireworks, Ltd.
Mr. Timmons reviewed the background of the agenda item, which includes approval of
a $10,000 contract with Western Display fireworks Ltd. to provide this year's fireworks
and approval of a contract with Sunrise Rotary to partner in raising funds with the City
to defray fireworks costs in years to come. The funds raised by the service club in the
future would be earmarked 50% for fireworks and 50% for community programs of their
choice.
Councilors agreed that it is important for the City to support a community fireworks
display because private use of fireworks is banned within the City limits. If there were
no community celebration, illegal private use could cause significant public safety
problems. Concerns were raised about the proposal to contract with a specific service
group which could then fundraise on the basis of providing the public fireworks display
but use half of the money raised to fund other community programs of their choice.
Points raised included the fact that many service organizations could take the lead on
the fireworks display and that many non-profits are currently struggling with fundraising
but not requesting assistance from the City. It was noted that although the Council
has previously discussed a mechanism for determining which community groups to
support with funding, an equitable process has not been determined or established.
The question was also raised about whether Lodging Tax funds rather than general
fund money could be used for the fireworks. Mr. Timmons stated he did not believe
this would be a legal use of the lodging tax under new state rules.
Motion: Laurie Medlicott moved to authorize the City Manager to execute an agreement
with Western Display Fireworks to provide $10,000 for community fireworks celebration.
Catharine Robinson seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Motion: Michelle Sandoval moved appoint Kris Nelson, Catharine Robinson and Laurie
Medlicott to a committee to determine a process for funding community services. Laurie
Medlicott seconded.
Vote: motion carried, 6-1 by voice vote, Kris Nelson opposed.
PRESIDING OFFICER REPORT
Mayor Sandoval noted that it is volunteer month and expressed appreciation for all the
wonderful volunteers in Port Townsend.
CITY MANAGER REPORT
Council Special Business Meeting April 11 , 2011
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City Manager Timmons reported on the following:
First quarter revenues.
Meeting scheduled with Rhododendron Festival Director regarding carnival location.
Cotton Building is finished and several groups have reserved the facility.
Civic celebration in May.
Report on state legislature and Fort Worden Building 202 funding.
Public Development Authority and state parks; suggest joint meeting with PDA and
Council in future.
New Salish ferry will be here in mid-July. Reservation system for Port Townsend route
has been maintained by state ferries.
Report on conditions at Golf Course because of unusually wet weather; users should
coordinate comments through the leaseholder/manager.
SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING ANDIOR
STUDY SESSION
COMMENTS FROM COUNCIL
Mrs. Medlicott stated that the Fort Worden Veterans Oral History Project will receive the
2011 Founders Day award from the Jeffesron County Historical Society in May.
ADJOURN
There being no further business, the meeting was adjourned at 7:31 p.m.
Attest:
Pamela Kolacy, MMC
City Clerk
Council Special Business Meeting April 11, 2011
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