HomeMy WebLinkAbout07082002 WorkshopCITY OF PORT TOWNSEND
MINUTES OF THE WORKSHOP SESSION OF JULY 8, 2002
The City Council of the City of Port Townsend met for a workshop session this eighth
day of July, 2002, at 6:30 p.m. in the Port Townsend Council Chambers of City Hall,
Mayor Kees Kolff presiding.
ROLL CALL
Councilmembers present at roll call were Joe Finnie, Kees Kolff, Geoff Masci, Michelle
Sandoval, Catharine Robinson and Alan Youse. Frieda Fenn was not present at roll call
but was expected later in the meeting. Staff members present were City Manager David
Timmons, City Attorney John Watts, Public Works Director Ken Clow, BCD Director
Jeff Randall, and City Clerk Pam Kolacy.
BEHAVIORAL RISK FACTOR SURVEILLANCE SYSTEM (BRFSS) SURVEY
Dr. Christine Hale and Jean Baldwin of the Jefferson County Health Department
discussed the results of the BRFSS survey. The questionnaire was administered to a
random sample of county residents between April 1 st and December 31,2001. The
BRFSS information is being studied in combination with the 2000 census and the vital
statistics database maintained by the Jefferson County Department of Health and Human
Services. The information will help create a portrait of Jefferson County as a community,
primarily focusing on the health of residents and some of the factors affecting health.
The questions posed at the end of the presentation included:
How can this information best be disseminated within the community?
How do we begin the dialogue and sharing of information among the various
governmental entities and agencies?
What sort of plan will be developed to garner community and government support for
programs that will target the problems identified by the data?
Ms. Fenn arrived at 7:55 p.m.
Consensus: Mr. Kolff, Mr. Masci and Ms. Sandoval (representatives to BRFSS Steering
Committee and Law and Justice Committee) will act as an ad hoc committee to channel
information to the Council as a whole.
RECESS
Mayor Kolff called a recess at 8:00 p.m. for the purpose of a break.
RECONVENE
The meeting was reconvened at 8:15 p.m.
City Council Workshop Meeting Page 1 duly 8, 2002
CITY HALL ANNEX/CITY HALL
Mr. Finnie disclosed for the record that he is a personal acquaintance of Peter Newell, the
owner of the Waterman & Katz Building, and that Mr. Newell stays at his hotel
frequently.
Public Comment:
Ted Shoulberg: supplied written comments, advocating a new design option which
would scale down the plans for a City Hall Annex and move some of the city staff back
to City Hall.
Nancy Dorgan: spoke in support of the annex plan, stating she appreciates the use of
City Hall for committee meetings and elected official offices. She has also observed the
increased efficiencies created by allowing city staff members to work in the same
location.
Ms. Sandoval stated she had received a letter from Todd Wexman regarding the city hall
annex and gave it to the City Clerk for distribution to the council and for the record.
Mr. Timmons presented materials regarding the annex and City Hall restoration. He
recounted significant moments in the history of the projects, moving forward in time to
the direction from the Capital Facilities Committee and council to form an aggressive
partnership with the Jefferson County Historical Society to restore City Hall and to build
an annex to house city staff.
He stated that the original 1.8 million dollar estimate was a benchmark of the debt that
could be leveraged by the current Waterman & Katz Building lease funds.
He noted that several items from the original City Hall restoration cost estimate have
been removed: examples, museum air quality system, third floor, and seismic supports in
the open rather than being imbedded.
He provided copies of the amended cost analysis summary, overall proposed schedule,
and City Hall annex budget as well as the City Hall Restoration budget.
He stated that a memorandum of agreement with JCHS will be crucial and can be drafted
by the end of the month.
He asked for the councilors to examine the material and provide some direction to the
staff on July 15.
Clarifications:
City Council Workshop Meeting Page 2 July 8, 2002
The price for the third floor has more to do with the occupancy load than the addition of
the fafade. If used for offices, them would be a requirement access, elevator,
reinforcement, etc. However, the story could be added and used to house the mechanical
plant.
Project management costs: proposal is to bring in a team of contract employees who are
experts in construction management (similar to what school districts do for construction
projects). There would also be an impact on permanent staff but them is a current
window of opportunity, with several major projects having been completed recently.
JCHS lease: a settlement of some kind could be pursued.
Project management figures: the number can be refined once the projects are pulled
together; this may be an area of potential savings.
Grants: part of the construction management team contract would be to pursue grants.
Civic center concept: discussion will occur over summer and fall at advisory committee
level. Sources of funding would be different from the building funds.
Mayor Kolff asked that any other specific questions that arise after the council examines
the new documents should be directed to the City Manager.
Economies of scale will be discussed further at the special Finance/Budget Committee
meeting.
ADJOURN
The meeting was adjourned at 9:30 p.m.
Attest:
Pamela Kolacy, CMC
City Clerk
City Council Workshop Meeting Page 3 duly 8, 2002