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Home My WebLink About01122002 -Retreat Packet City of Port Townsend Council Retreat January 12, 2002 9:00 - 4:30 Pope Marine Park Building 9:00-9:15 9:15- 9:30 9:30- 10:00 Introductions and agenda overview Jeanne Harris - Assessing the Team, Waterline Model Jeanne Harris - How Teams Function, Life Cycle of Groups 10:00- 10:15 Break 10:15 - 11:00 Jeanne Harris - Role of Council, Roles and Responsibilities 11:00 - 12:00 David Timmons - Macro Overview: Critical issues, priorities and annual calendar noon- 12:30 Lunch 12:30 - 1:00 David Timmons - Macro Overview (continued) 1:00-2:15 2002 Legislative Work Plan Brainstorm Council/Manager and staffroundtable discussion 2:15 - 2:30 Break 2:30 - 4:00 Setting Priorities, creating the 2002 Legislative Work Plan 4:00 - 4:30 EValuation and feedback, Step II CODE REVISIONS*_ 4 Commercial Design 4 Formula Store Ordinances 3 Engineering Design 3 Historic Preservation 3 Mixed Use 2 Sign 2 - Multi Family 1 Home Occupation 1 Planning Commission Membership 1 Townhouse Customer Service Green Building Standard Green Streets Local Preference * City Council Retreat January 11, 2002 CITIZENS ADVISORY BOARDS/TASKFORCE* 4 Impact Fees Task Force 3 Community Reinvestment Task Force 3 Parking Subcommittee of Transportation Board 2 Affordable Homing 2 Merchants Board (Advisory) 1 Indicators/Benchmarks for Community Sustainability 1 Town Meetings/Forums Local Currency Renter's Rights Task Force *City Council Retreat January 11, 2002 WORKPLAN PR/ORITIES* 5 Look at cost benefit of hiring a grant writer -' 4 Acquire/Plan for Parks/Open Space using REET 4 Create baseline & benchmarks for implementation of Comp. Plan 4 Prioritize/Resolve water issues with Port Townsend Paper Co. 3 Permanent space for Farmers Market/Artists/Public Square 2 Create park and recreation area/district 1 Agreement with County on criteria for siting of essential public facilities 1 Investigate grants for public/private partnerships for infrastructure 1 Investigate potential of purchasing "the Pasture" 1 Plan for purchase of Kah Tai Lagoon Park City volUnteer day/event Look at area redevelopment plans/grants Plans for performing arts space Provide incentives for tiered development Review coUncil compensation Whole tom reading the same book *City CoUncil Retreat January 11, 2002 WATCH LIST* · Hood Canal · Trail systems · Meeting place at City Hall · Visitors center · Health, Juvenile, Law issues · Sidewalks *City Council Retreat January 11, 2002 COUNCIL BRAINSTORMING DRAFTED FROM RETREAT JANUARY 12, 2002 Affordable housing blue ribbon commission Historic preservation code Commercial design standards Mixed use/multi family standards - Update emergency management plan - Revise parking code - Create parking plan - Bond City Hall - Pass capital plan - Reprioritize TIP/CIP - ' Coordinate trail plan - Plans for performing arts space - Prioritize/resolve water (PT Mill) Committee for Impact fees Develop green building standards (City Hall) Blue ribbon task force community reinvestment - Prioritize/create downtOwn transportation in plan Create baseline/benchmarks for implementation of comp. Plan Benchmarks/indicators for measuring community sustainability - Police station - Citizen advisory group on town forums/meetings - Citizens group and renter's rights - Whole town to read the same book - Develop local currency - Formula store ordinance - Revise home occupations ordinance - . Community buy in/Agreement on local reinvestment on priorities - Townhouse ordinance - Invest potential of buying "the pasture" Pass Point Hudson master plan Revise sign ord,. ce Customer service ordinance Increase use of Intemet Revenue enhancement ordinance - Fire station - Green Streets plan - Acquire/Plan for parks, open space (REET) - Evaluate city property for community land trust for low income housing - Investigate grants for public/private for infrastructure - Area redevelopment plan - Adopt resolution about philosophy re: community sustainability - Investigate cost benefit of hiring/use of.a grant writer - Agreement with county on criteria for siting of essential public facilities - · Local preference ordinance - Town meetings are held - City volunteer day/event - Plan for purchase of Kah Tai Lagoon park Permanent space for Farmers Market and artists/vendors Create park in rec. area/district Soft cushions for every bench Consider consequences to local businesses during public works projects Repair downtown sidewalks Office space in City Hall for meeting with citizens (councilors) Expand planning commission Close downtown public Taylor street for public square Look at requirements for engineering standards for a single family residence. "PT Standard" Promote use of the Park N Ride Move Visitors Center Divert RV's from downtown Create merchants advisory committee Adopt new Council Rules by February Provide incentives for tiered development Cure for cancer Adequate vaccine supply. Health Department Restore maternal child.'., funding with county Provide restoration of health programs for Law & Justice Restore juvenile intervention programs Policies for outcome based legislation re: Health and Law & Justice Review Council compensation Complete MID Interlocal Have a plan to deal with Hood Canal Bridge closure - keep the trees Revision of Elected officials sphere Tasks for council Determine "purpose" scope of services, tax level, constitutional issues Pass ordinances; approve new projects and programs; ratify budget Make implementing decisions such as site selection; handle complaints; oversee administration Suggest management changes to manager; review organizational performance in manager's appraisal Mission Policy Administration Management Tasks for administrators Advise (what city "can" do may influence what it "should" do); analyze conditions and trends Make recommendation on all decisions; formulate budget; determine service distribution formulas Establish practices and procedures and make decisions for implementing policy Control the human, material and information resources of organization to support policy and administration functions Source: ]ames H Svara "Dichotomy and Duality: Reconceptualizing the miaUonship between i:x)licy and administration in coundl-manager ciUes" Public Administration Review 45 (1983); 228. Describe the role of the city manager: Appointed officials sphere Describe the role of council member and mayor: Describe the role of staff: Source: Working Tosether; A Guide for Elected and Appointed Officials pg. 20 Copyright Facilitation Resources 2001 Jeanne Harris, facilitator Facilitation/¢esources "Valuing the human potent/a/' 14511 NE 4~a Circle Vancouver, Wa 98682 Phone 360.896,0422 Fax 360.885.g248 Pager $60.690.8638 Web$1te www.~eannehard$.com Emailjeanne~pacifier. com Effective Group Elements An Effective Group Interpersonal Skills The ability to work with others Listening to and understand the views of others Constructively confront and resolve differences Support others and show respect for their ideas ri Participate actively in discussions Take timeouts to discuss how well group members interact Task skills Knowledge to do the job Know the form and role of the organization Know the law, policies and procedures Show civility and good manners Use professional and technical knowledge Rational Skills Ability to deal with issues and problems rationally a Select and prioritize the issues to be addressed Analyze issues and related facts Identify objectives and outcomes Consider alternative strategies and course of action Assess obstacles and consequences Reach consensus decisions Evaluate and follow up Taken from Carl H. Neu, Jr. "10 Habits of Highly Effectiv~ Council~" coPYright Facilitation R~source~ 2001 Jeanne Harris, facilitator Fac//itat/on Resources "Va/u/ag the human potent/a/" 14511 NE 4~ Circle Vancouver, Wa 98682 Phone 360.896.0422 Fax 360.885.9248 Pager 360.690.8638 ~Yeb$lte wwwjeannehaffl$.com Emal/jeanne~paclfler, com High Performance Teams Continuum All teams and organiZations fit on a continuum between dysfunctional and high performing and are moving in one direction or the other. Where are we on the continuum, and in which direction are we moving? Performing All team members share the responsibility of helping their team become and remain performing. Performing teams · Have clear goals, they have a game plan and they are committed to their goals · Everyone knows what position to play and is masterful at their position while still being flexible enough to rotate to other players positions · They know each players strengths and utilize them · They communicate well and work together to increase the quality of worklife in their team and organization · They celebrate victories and they share in the glory with the team, and they don't point fingers when it goes bad · They settle their differences off the field using dialogue and proactive problem solving · They have fun · They trust each other and they do not jeopardize that trust · They keep themselves accountable by supporting one another, measuring results, improving processes and embracing change Dysfunctional Facilitation Resources copyright 2001 Jeanne Harris, Practitioner Facilitation P, esources Organizational Behavior Consulting Providing AsSessment, Facilitation, Training, Coaching "Valuing the human potential"360,896.0422 jeanne~jeanneharris.com City of Port Townsend Office of the City Manager Waterman & Katz Building 181 Quincy Street, Suite 201, Pgrt Townsend, WA 98368 (360) 379-5047 FAX (360) 3854290 MEMORANDUM TO: FROM: City. Council Dave Timmons, City Manager 379-5043 · RE: Work Plan 2002 DATE: Janua~ 11,2002 ! have reviewed the work plan for the year 2002 and extracted those elements that will need council action. This is not an absolute listing. There will be issues that may adse dudng the year as well 'as those you may choose to add. The overview is organized by department activity centers. I have also developed a key to setting goals for action during the year 2002. I look forward to our meeting and discussion. (D X (3.) 0 ~ 0 (D o~- 0 (:D ¢~.- 0 · · O0 0 0 ~ E oo X c- ~ 0 1 0 · r- ~_. N N, 0~'r- t33 c- 0 ~ 0 · ~ ~ N LL Legislative Calendar First Quarter Legislative Update and set legislative work plan Reconcile Priorities Review Council Rules Education and Training Less Formal Dialogue Forum (Town Meetings) City Manager City/County Services Agreement PSE Franchise Solid Waste Contract Recreation Services Agreement (YMCA) Golf Course City Attomey Outdated references Finance Department Banking Services Agreement Engineering GIS'Authorize new hire Parks and Recreation 35th Street Park Building and Community Development JGMSC MID/Glen Cove/etal Point Hudson Maritime Center Comp Plan Update Fire/EMS Authorize terms for District 6 Contract PTPC EMS Services Contract Library Adopt resolution to City/County Annexation status Street Fund Authorize contract for multi modal functional plan Authorize contract for demand management parking strategy Utility Debt Accept Centennial Fund Loan $1,000,000 Sewer Authorize CIP projects Affirm Facilities Plan Solid Waste Amend PTMC to implement contract terms Capital Projects Washington Street Stormwater separation - authorize contract(s) City Hall Annex - select option and authorize contract(s) San Juan to Blaine Sidewalk - authorize contract(s) Keamey Street/Sims Way pedestrian path - authorize contract(s) Legislative Calendar Second Quarter Legislative - Education and Training - Less Formal Dialogue Forum (Town Meetings) City Manager - Police Union Contract - Fire Union Contract - Recreation Services Agreements (County_ - Pool future with school - Refine school agreements City Attorney - Outdated references - Decriminalization Building and Community Development - JGMSC MID/Glen Cove/etal - Point Hudson - Maritime Center General Debt - Adopt Ordinance for bonding for various CIP projects · City Hall Annex · Skate Park · Pool · Possible Police/Fire Station(s) Water - Authorize CIP Projects and supplemental budget for commercial area upgrades Capital Projects - Water system line upgrades (to be determined) Legislative Calendar Third Quarter Legislative - Education and Training - Less Formal Dialogue Forum (Town Meetings) City Manager - Pool furore with school - Agree on capital plan City Attorney - Outdated references - Decriminalization Building and Community Development - JGMSC MID/Glen Cove/etal - Point Hudson - Maritime Center Police - Amend special events fees and protocols PEG Access - Adopt long range plan Capital Projects - Skateboard Park - finalize selection and authorize contract(s) - Property Studies: Select Appropriate option Legislative Calendar Fourth Quarter Legislative - Education and Training - Less Formal Dialogue Forum (Town Meetings) City Attorney - Outdated references Finance - Set 2003 Goals Engineering - Reconcile CIP Building and Community Development - PTMC Code - Shoreline/ESA updates - Point Hudson - Maritime Center - Comp Plan Update Fire/EMS - Minimum Staffing Street Fund - Adopt policy on sustainable funding Stormwater - Review and approve amendments to functional plan Capital Projects - Sewer Outfall improvements - Sewer Trunk line improvements - Fire Station- 2003 Budget - Police Station- 2003 Budget - Public Works Shops - 2003 Budget