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HomeMy WebLinkAbout2595 Sick Leave - Medical InsuranceOrdinance No. ~7~ ~" AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING CHAPTERS 2.60 AND 2.64 OF THE PORT TOWNSEND MUNICIPAL CODE, MODIFYING PROVISIONS RELATED TO SICK LEAVE ALLOWANCE AND MEDICAL INSURANCE FOR CITY EMPLOYEES WHEREAS, following review by the Employees' Personnel Policy Advisory Group and upon the recommendation of the Mayor, the City Council adopted a City of Port Townsend Personnel Policy Manual by Resolution No. 97- ~9~ ; and WHEREAS, consistent with the policy recommendation in the manual, the City Council desires to allow employees to accumulate sick leave immediately upon employment (rather than a~er six months' employment); and WHEREAS, the City Council further desires to modify and update existing provisions related to sick leave allowance and medical insurance for city employees, NOW, THEREFORE, the City Council of the City of Port Townsend ordains as follows: SECTION 1. Chapter 2.60, Medical Insurance for City Employees, of the Port Townsend Municipal Code is hereby amended to read as follows: Chapter 2.60 MEDICAL INSURANCE FOR CITY EMPLOYEES Sections: 2.60.010 2.60.020 2.60.030 Payment of premiums. Amount of contributions. Drawing and issuing warrants. 2.60.010 Payment of premiums. ,~,,,,--~.,~.,~ ,~,. ,,,~ ..,,.,, ,~ ~LI~LI~t, · ~, 4, In addition to s and other compensation, for nonelective employees of the city and its various departments and utilities, medical insurance premiums shall be paid; in accordance with applicable provisions of the City of Port Townsend personnel policy manual (hereinafter: "personnel policy manual") and/or the current labor a~eement. (Ord. § 1, 1997; Ord. 1685 § 1, 1973; Ord. 1668 § 1, 1973). 2.60.020 Amount of contributions. .~,,,-,, __ _ _,:__l ., .... ' --- ~ -~'-:--: ................. : ...... '- -" iiOt ..... ~ ~'- - Ll~;lll, gll, OAIU. ¥1bl~Oll lllbLllO~llk.,l~; 1 IIIGLIIL, OA, IJl GIIilLIIII} ~Jl ~Ok../J.L/L/ IJl~;l lllOllUll lt. Jl $a~.dll i~l~.alI $111lJl~joy~;;~, I/Lit i~Li~.~ll gllllOLillt} lllO~y l/~ ~,,~llrl,ll~g;Li l/y apF, oF. ,al,W,, ia ~Lil/~UlLiV.,~ yvm ~. For nonunion emolovees the mayor is authorized to determine the city_ 's monthly share of medical, dental and insurance premiums, sub_leer to appropriation by council in the annual budget process. For union employees, the amount shall be as set forth in the current labor agreement. (Ord. ~ § 1, 1997; Ord. 2061 § 1, 1987; Ord. 1685 § 2, 1973; Ord. 1668 § 2, 1973). SECTION 2. Chapter 2.64, Vacation and Sick Leave for City Employees, of the Port Townsend Municipal Code is hereby renamed, Vacation, Sick, and Other Leave Policies for City Employees; adding two new sections, 2.64.080, Administrative leave, and .090, Sabbatical and additional discretionary leave, and amended to read as follows: Chapter 2.64 VACATION. A~NP. SICK. AND OTHER LEAVE POLICIES FOR CITY EMPLOYEES Sections: 2.64.010 2.64.020 2.64.030 2.64.035 2.64.040 2.64.045 2.64,050 2.64.060 2.64.070 2.64.080 2,64,090 Definitions. Vacation allowance. Vacation accrual - Annual leave. Shared leave. Sick leave allowance. Family and medical leave' (FMLA). Bereavement leave. Emergency leave. Jury and witness leave dray. Administrative leave. Sabbatical and additional discretional_ leave. 2.64.010 Definitions. A. "Labor agreement" means the most recent agreement negotiated with the International Brotherhood of Teamsters and approved by resolution of the Port Townsend city council at a regularly scheduled council meeting. B. "Personnel policy manual," means the City of Port Townsend Personnel Policy Manual. C B. "Regular pPart-time employees" are employees who work less than 80 hours per month, excepting temporary and seasonal employees. gui pl ecs",--~L ..... ' L---:--~ ......~ D 1~. "Re ar full-time em oy ,,~ ~,,~ ~,,,, is ,,~1~,,,~ 1.~,,, shall be those employees of the city who have successfully completed a probation period as defined in the personnel policy manual or labor a~eement and who re_c, ularly work a minimum of 80 hour~ per nth :-" ...... ' .......... ,.t_:_ ~__~: .......... , .... ~ .... , .... t ......... h ___t ~___ UUIIiI~ ggg%~ii IUU WUiMii~ U({~ Ul [liU ~U~l,l, ggliU WlIU g~lg iiUL OUUJg~.~t LU UiLiUli t~Ulitl~btB. (Ord. ~ § 2, 1997; Ord. 2543 § 1, 1996; Ord. 1673 § 1, 1973). 2 Ord. 2.64.030 Vacation accrual - Annual leave.* A. Each employee shall be entitled to accrue vacation leave up to 240 hoUrs if working a 40-hour per week schedule, up to 210 hours if working a 35-hour per week schedule, and up to 336 hours if working a 24-hours-on 48-hours-off schedule. For re_eular full- or part-time employees who are scheduled to work less than 35 hours per week the maximum accrual vacation time shall be calculated as six times the number of hours he/she is re_milarly schedule to work each week. B. Each employee's anniversary date for calculation of vacation accrual shall be 12 months after entering the full-time service of the city. C. All accumulated annual leave is allowed when employee leaves employers employment for any reason. Accumulated leave means vacation due and unused aider completion of the first year of eligible employment. D. Regular part-time employees, except temporary and seasonal employees, shall accumulate vacation time at the same rate as regular employees, calculated as follows: 1. After the first year of service, six and one-half hours of vacation time for each 173 hours worked during the first year; 2, Ten hours for each 173 hours worked in each year of Service after 12 months of service until employed by the city for nine years; 3. Fourteen hours for each 173 hours worked in each year of service after nine years of service until employed by the city for 19 years; 4. Seventeen hours for each 173 hours worked in each year of service alter 19 years of service. E. An employee must complete one year in status eligible for annual leave accrual prior to being eligible to take annual leave. F. No probationary employee shall receive vacation pay if his or her employment expires before the completion of one full year of continuous employment. (Ord. § 2, 1997; Ord. 2544 § 1, 1996; Ord. 2543 § 1, 1996; Ord. 2362 § 2, 1993; Ord. 1998 § 1, 1984; Ord. 1673 § 3, 1973). *Code reviser's note: The ordinance codified in this section is effective retroactive from August 19, 1996. 2.64.040 Sick leave allowance. A. Accrual of Sick Leave. Sick leave accrues and accumulates from the date of emplo_vment as a re_milar employee. Temporary_ or seasonal employees do not earn sick leave. For each month in which an employee is in pay status for 15 or more calendar days, re_milar, full- time Eilmployees shall accumulate sick leave at the rate of 8 hours per month for 40-hours per week employees, and 7 hours per month for 35-hours per week employees. Regular employees who work less than 35 hours per week shall accumulate 8 hours of sick leave for each 173 hours of work. Sick leave so _e. ranted and not used shall accrue to the credit of each such employee, up to a maximum total accumulation of 1,440 hours for 40-hours per week employees and 1,260 hours for 35-hours per week employees. Employees who work less than 35 hours per week may accumulate up to a maximum total accumulation of 1.000 hours, one day for tach nion~h in 3 Ord. 5q5 accrual for employees working a 24-hours-on 48-hours-off schedule shall be in accordance with the applicable labor agreement. B. Allowable Uses of Sick Leave. Sick leave shall not be considered as a privilege which the employees may use at their discretion, but shall only be used in case of necessity and actual sickness or disability, as further set forth in any applicable collective bargaining a~eement and the oersonnel policy manual ......... ' ...... L_,, be .... :"- -1 ~- -:-'-' .......... :' C. Administration of Sick Leave. Sick leave pay shall be payable at the an hour-for-hour rate of oii¢ j---'$ pay ~,*y w, pm m.,..,~,~,~ ,u, ~,,,.,,, u,,y w' potion .,~, ~m~ for time of absence due to bona fide illness, injury, or other medical necessity_ doctor u~-- ,,~.,~ -1--':-' --'-:',,~,[. The employer may request certification from the attending physicians, or dentist or other medical practitioner as proof of such illness or visit. Pa.vment to any employee for time lost throu_mh illness shall be made only after written approval of the supervisor in charge. D. Credit. Any amounts received on account of industrial insurance or other govermnental payment shall be credited to sick leave and the city shall pay only the balance required to make the payment to the employee for the employee's regular compensation. al~l~Uvm ut tl~ oulJ~t vtou~ Ul ~lm~. E F. Consequences of Misuse of Sick Leave. Repeated application for sick leave without just cause, false application or the furnishing of any false information g~nG~rning use of sick leave by any employee is declared to be grounds for suspension without pay or loss of employment at the discretion of the employer. F 6. Maternity Leave as Sick Leave. Maternity leave is considered a form of sick leave. ~ Sixty working days of accrued sick leave may be taken at the time of birth or adoption of a child. For employees working 24-hours-on 48-hours-off schedules, TO 74 calendar days of accrual sick leave may be taken as maternity leave. (3 H. Pateraity Leave as Sick Leave. Paternity leave is considered a form of sick leave. Ten working days of accrued sick leave may be taken at the time of birth or adoption ora child. H. Termination of Employment. Accumulated sick leave is canceled upon termination of employment. Employees shall not be paid for any unused sick leave upon leaving employment for any reason. (Ord. § 2, 1997; Ord. 2543 § 1, 1996; Ord. 1998 § 2, 1984; Ord. 1673 § 4, 1973). 2.64.070 Jury and witness leave daty. Employees called for jury duty in any municipal, county, state, or federal court shall provide his/her supervisor with a copy of the jury duty summons as soon as possible after receiving it. - -1--~'-- '~- ...... ' ............. : .... ~' .... '- --" The employee shall be paid regular compensation minus any compensation provided by the court for jury_ duty_, excluding expense reimbursements 4 Ord. for travel., and so forth. ,--~,~,--~'--- J, ~,,,,,,., j~,,y ~' ..... " .... ,~u~yJ ..... ~,,'-"-,~, .... ,,,~,t ......... ~, ,,, ~,' ~,,,y----'~. The employee must provide documentation to the employer of the amount of compensation received for jury duty. Salary pa_vment for witness duty_ shall be as set forth in the City. of Port Townsend Personnel Policy Manual: hereafter. "personnel policy manual." (Ord. § 2, 1997; Ord. 2543 § 1, 1996). 2.64.080 Administrative leave. The ma_vor is authorized to place an employee on administrative leave, as further set forth in the personnel policy manual. (Ord. __ § 2, 1997.) 2.64.090 $#bbatical and additional discretionary_ leave. The mayor (or library, board for library_ employees) is authorized to grant sabbatical leave and additional discretionaw leave to specified employees under the terms and conditions set forth in the personnel policy_ manual. (Ord. __ § 2, 1997.) SECTION 3. Severability. If any clause, sentence, paragraph, section or part of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by a court of competent jurisdiction, such order or judgment shall not affect the validity or constitutionality of the remainder of any part of this Ordinance. To this end, the provisions of each clause, sentence, paragraph, section or part of this law are declared severable. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. Read for the first, second, and third times and passed by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held thisA-gth day of Mayr 1997. Sulie ~ Mayor Attest: Pam Kolacy, City Clerk A~ti~~C~~~meyF°rm: Ti~cJ~l~h 05/13/97 [Title 2] Orch{Ch2.doc} 5 Ord.