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HomeMy WebLinkAbout07102000 PORT TOWNSEND CITY COUNCIL MINUTES OF THE SPECIAL BUSINESS SESSION AND WORKSHOP MEETING OF JULY 10, 2000 CALL TO ORDER AND ROLL CALL The City Council of the City of Port Townsend met in special session this tenth day of July, 2000, at 6:30 p.m. in the Port Townsend Council Chambers of City Hall, Mayor Geoff Masci presiding. Council members present at roll call were Joe Finnie, Allen Frank, Vern Garrison, Syd Lipton, Geoff Masci, Bill Wolcott, and Alan Youse. Staff members present were City Manager David Timmons, City Attorney John Watts, Police Chief Kristen Anderson, and City Clerk Pam Kolacy EXECUTIVE SESSION Mr. Masci announce the council would adjourn to executive session to discuss a personnel issue. The session was expected to last one hour and no action was anticipated. RECONVENE The meeting was reconvened at 7:55 p.m. There being no further business for the special meeting, it was adjourned. MINUTES OF THE STUDY SESSION OF JULY 10, 2000 Roll Call: The meeting was called to order at 7:55 p.m. Council members present at roll call were Allen Frank, Vern Garrison, Syd Lipton, Geoff Masci, Bill Wolcott and Alan Youse. Joe Finnie was excused. Staff members present were City Manager David Timmons, City Attorney John Watts, and City Clerk Pam Kolacy. Citizen Board & Commission appointments: Mr. Masci proposed appointees to fill vacancies on various citizen boards and commissions as follows: Arts Commission: reappoint Don White, Miriam Lansdon, Patricia Spaeth Planning Commission: appoint James Irvin and Frank Benskin Historic Preservation Committee: reappoint Amy Hiatt and Tod Wakefield; appoint Sebastian Eggert and Bryan Shrader City Council Special Meeting & Study Session Page 1 duly 10, 2000 Non-Motorized Transportation Committee: appoint Helen Kolff and Kaheya Cunningham. Mr. Masci noted that these appointments would appear on the Consent Agenda at the next council meeting on July 17 and if any members had issue with the appointments, they would be expected to remove the item from the Consent Agenda for discussion. Mr. Youse stated that he believed the Arts Commission had been independently interviewing and discouraging applicants from applying for membership. He requested that the Arts Commission reappointments be delayed until this practice was clarified. Initiative and Referendum An educational public forum has been scheduled for Tuesday, July 25, at 6:30 p.m. in City Hall Council Chambers. Stan Finkelstein of the Association of Washington Cities will be the moderator and Craig Ritchie, Sequim's City Attorney, will also be present to outline that city's experience with the process. It was noted that council members will be attending as audience members. Questions from the council or the public may be submitted in advance to the City Attorney's office. Committee Operating Rules and Procedures Flow charts and sample committee mission statements and meeting schedules were distributed. Discussion about committees and their relationships with subcommittees and task forces was discussed. Clarification language in the rules will specify the role of committees and subcommittees as being under the direction of the council. Each committee will have a staff liaison, with the City Manager, City Attorney and City Clerk acting as floating support for all committees. Mr. Lipton suggested a change to the flow chart clarifying the steps involved for a committee to refer an issue to another committee. It was agreed that a section in the rules outlining subcommittee structure and responsibilities will be included in the operating rules. Each committee will also be reconsidered in terms of whether or not it must be established by legislative action. Council Standing Committee Assignments: The subject of rotating through committees was discussed. Discussion ensued about the merits of encouraging depth of expertise gained by a long-term assignment versus the breadth of experience which would be encouraged by a rotation system. Mr. Garrison suggested that the rotation issue could be held until all five standing committees are established and members assigned. The following committee assignments were made: Community Development: Garrison, Frank, Wolcott, Finnie City Council Special Meeting & Study Session Page 2 duly 10, 2000 Public Safety: Youse, Masci Public Works: Lipton, Youse, Garrison Capital Facilities: Finnie, Wolcott, Garrison Finance: Frank, Lipton, Youse Committee/Commission Liaisons: The following liaison assignments were made: Arts Commission: Youse Board of Appeals: as needed Civil Service Commision: Frank Community Oriented Policing Advisory Board: Youse, Masci Historic Preservation Committee: Wolcott Library: Frank Lodging Tax Advisory Committee: Finnie Non-Motorized: Wolcott Parks and Recreation: Garrison Public, Educational & Governmental Television Coordinating Committee: Planning Commission: Youse, Masci Finnie Committee assignments to multi-agency committees were also noted: Solid Waste Advisory Committee: Lipton Marine Resource Committee: Lipton Water Resource Committee: Youse, Lipton Disability Board: Masci Transit Board: Wolcott, Masci Community Action Committee: Masci Board of Health: Masci HB2514 (Water): Youse PDA: Masci Economic Development Council: Frank, Masci (City Manager is named delegate) Agenda Tracking Program Mr. Timmons noted the staff is working to develop a tracking model for city council business items which would follow those items from introduction to routing to final disposition. An accurate legislative history will be more easily established through this system. StaffRetreat Mr. Timmons updated the council on a series of management staff retreats. City Council Special Meeting & Study Session Page 3 duly 10, 2000 Parking Ordinance Mr. Watts introduced an ordinance which would amend the current parking code to add additional 15-minute parking spaces downtown. Mr. Timmons noted that this is an initial "housekeeping" recommendation from the citizen committee that has been studying parking issues. It was agreed that other parking issues should be assigned to a sub-group of the Community Development Committee. staff was requested to bring forward a companion resolution which would allow establishment of a committee to identify companion parking issues and make recommendations to the council. The ordinance and resolution will both be brought forward to the regular business meeting on July 17. Adjourn There being no further business, the meeting was adjourned at 9:50 p.m. Attest: Pamela Kolacy, CMC City Clerk City Council Special Meeting & Study Session Page 4 duly 10, 2000