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Home My WebLink About120610CITY OF PORT TOWNSEND MINUTES OF THE BUSINESS MEETING OF DECEMBER 6, 2010 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session the sixth day of December in the Port Townsend City Council Chambers of City Hall, Mayor Michelle Sandoval presiding. The meeting was called to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Laurie Medlicott, George Randels, Catharine Robinson, Michelle Sandoval, Mark Welch, and David King with Kris Nelson excused. Staff members present were City Manager David Timmons, City Attorney John Watts, Development Services Director Rick Sepler, Public Works Director Ken Clow, Finance Director Michael Legarsky, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA City Manager Timmons requested addition of a new item under New Business regarding an amendment to the Police Department bargaining unit agreement. The item was added as D under New Business. COMMENTS FROM THE PUBLIC Public comment There was no public comment. CONSENT AGENDA Mr. Welch stated he would recuse himself from voting on the consent agenda because one of the items involves a contract with a relative. He left the Chambers and returned after the vote. Motion: George Randels moved to approve the following items on the consent agenda: Approval of bills, claims and warrants as follows: EFT in the amount of $14,304.60 Voucher 112987 in the amount of $1,000.00 Vouchers 112988 and 113046 through 113054 and EFTs in the amount of $127,677.86 Voucher 113055 in the amount of $322.57 City Council Business Meeting December 6, 2010 Page 1 of 5 EFT in the amount of $5, 622.82 Vouchers 113056 through 113072 in the amount of $4, 697.64 Vouchers 113073 through 113154 (excluding 113140) in the amount of $416,910.30 Voucher 113140 in the amount of $21.68 Vouchers 113155 through 113162 plus EFTs in the amount of $205, 730.67 EFT in the amount of $508.43; Approval of Minutes: November 8, 2010 (insert "the" on page 2, third line down, just before "city" and reverse order of motion and closure of public hearing on page 3) and November 15, 2010; Resolution 10-036 to Declare Pump Tech as a Sole Source for a Hydromatic Influent Pump for the Gaines Street Pump Station; Professional Services Agreement with Macleod Reckford for Urban Design Services; Contract Amendment for Design of City Lake Water Line Replacement; Professional Services Agreement Van Aller Surveying; Agreement with Ann Welch Concerning Port Townsend "Virtual Art Museum. " David King seconded. Vote: motion carried unanimously, 5-0 by voice vote. UNFINISHED BUSINESS Ordinance 3050, providing for the issuance and sale of $[3,880,000] par value of Limited Tax General Obligation Bonds, 2010, of the City to provide the funds with which to pay the cost of improvements to sidewalks, utilities and the library; and fixing the terms and covenants of the bonds. City Manaager Timmons reviewed the packet materials. There was no public comment. Jim Nelson of Martin Nelson & Company gave a short presentation regarding final terms of the bond. He noted that the City's rating is A+ and probably would be higher except for the drawdown of fund balance in 2009; this rating will probably be reviewed again in 2011-12. He noted, however, that the City's financial policies are strong, voters have supported recent levies, and the City has a strong economic base, all positive factors. He added that the contingency and equipment rental funds are unrestricted and therefore may or may not be used for general fund support; changing that strategy may be an option in the future. Bond Counsel Nancy Neraas was also present to make a brief statement. Motion: David King moved to approve Ordinance 3050, providing for the issuance City Council Business Meeting December 6, 2010 Page 2 of 5 and sale of $3, 740, 000 par value of Limited Tax General Obligation Bonds, 2010, of the City to provide the funds with which to pay the cost of improvements to sidewalks, utilities and the library; and fixing the terms and covenants of the bonds. George Rande/s seconded. Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS Fire Service - Amendment to Interlocal Agreement Mr. Timmons reviewed the packet material. He noted that there may be further housekeeping matters regarding the agreement that will come before the Council in January. City Attorney John Watts reviewed the terms of the agreement. Chief Pomeroy and Commissioner Stapf were present to support the agreement. Chief Pomeroy stated that the Fire Commissioners ratified the agreement at their last meeting. Mr. Timmons noted that the impact to the budget in 2011 is $125,000 and $350,000 in 2012. On page 4 of the amended agreement, it was noted that a correction should be made to make the year of the regular payoff of the bond "2030" rather than "2032." There was no public comment Ms. Robinson raised questions about the agreement including the time limit of the agreement, what specific capital outlays were planned by the district, and whether a vote was necessary at this meeting. She felt that the Council members who were not directly involved with negotiaing the amendment were operating on a very short time line to process the information. She added that there has been no discussion of the actual funding or budget details. Members of the Joint Oversight Board expressed confidence in the statement of financial need by the district and it was noted that interest rates are rising rapidly and a delay would impact the district's bonding plans. Motion: Laurie Medlicott moved to authorize the City Manager to execute an amendment to the Interlocal Agreement with the Fire District on the terms outlined in the agenda bill and draft amendment, subject to final bond pricing. David King seconded. Vote: motion carried, 5-1 by voice vote, Catharine Robinson opposed. Ordinance 3053, Concerning the Interim Board of Directors of the City of Port Townsend Public Development Authority, and Amending Ordinances 3018 and 3030 and the Authority's Charter City Council Business Meeting December 6, 2010 Page 3 of 5 DSD Director Rick Sepler reviewed the packet materials. There was no public comment. Motion: George Randels moved to approve 1) waiving rules and adopting Ordinance 3053, Concerning the Interim Board of Directors of the City of Port Townsend Public Development Authority, and Amending Ordinances 3018 and 3030 and the Authority's Charter, and 2) the extension of the following interim appointments to the Public Development Authority Board: Phil Johnson, Phil Andrus, Tom Keegan, Cindy Hill Finnie, Anne Murphy, Tim Caldwell, and Roger Schmidt. Mark Welch seconded. Vofe: motion carried unanimously, 6-0 by voice vote. Resolution 10-038, authorizing the City Manager to execute a collective bargaining agreement with Local Union No. 589 of the International Brotherhood of Teamsters for General Government employees effective January 1, 2011 through December 31, 2011. Mr. Timmons reviewed the packet materials. There was no public comment. Motion: George Randels moved to approve Resolution 10-038, authorizing the City Manager to execute a collective bargaining agreement with Local Union No. 589 of the International Brotherhood of Teamsters for General Government employees effective January 1, 2011 through December 31, 2011. Catharine Robinson seconded. Vote: motion carried unanimously, 6-0 by voice vote. Police Union Bargaining Agreement City Manager Timmons requested authorization to renew the memorandum of understanding with the Police Union to forego the Cost of Living increase for 2011. There was no public comment Motion: George Randels moved to authorize the City Manager to renew the memorandum of understanding with the Police Union to forego the Cost of Living increase for 2011. Mark Welch seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER REPORT Mayor Sandoval requested that Council set a retreat date. General agreement was to hold a retreat on Saturday, February 5, from 10 am to 2 pm. Mayor Sandoval also complimented Port Townsend Main Street on the successful City Council Business Meeting December 6, 2010 Page 4 of 5 Small Business Saturday event. CITY MANAGER REPORT Mr. Timmons reported on the Sheridan Street sidewalk project and pending Library grant funding. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Draft Schedule First Quarter Council reviewed a proposed schedule of action items for the first quarter of 2011. COMMENTS FROM COUNCIL ADJOURN There being no further business, the meeting was adjourned at 8:15 p.m. Attest: ~~~ joG~VV~-~ ~- Pamela Kolacy, MMC City Clerk City Council Business Meeting December 6, 2010 Page 5 of 5