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Home My WebLink About08031998 PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF AUGUST 03, 1998 The City Council of the City of Port Townsend met in regular session this third day of August, 1998, at 6:34 p.m. in the Council Chambers of City Hall, Mayor pro-tem Ted Shoulberg presiding. ROLL CALL Councilmembers present at Roll Call were Ian Keith, Kathryn Jenks, Forrest Rambo, Peter Badame, and Joe Finnie. Councilmember Mark Welch was excused. Others present were City Attorney Tim McMahan, Bob LaCroix of Public Works, City Clerk Pam Kolacy, and Gary L¢~, Financial Analyst. CONSENT AGENDA Consent Agenda Changes: Items E and F, Resolution, Councilmember Rambo -- moved to New Business, Items E and F, as requested by Councilmember Jenks made a motion to approve the following items on the Consent Agenda as amended which was seconded by Councilmember Finnie and passed unanimously by voice vote. Approval of the following Bills and Claims: The following vouchers/warrants are approved for payment: Voucher/Warrant numbers 64064 through 64189, $115,462.79 total. Approval Without Reading of Minutes from the: · Regular session of July 20, 1998 · Budget Workshop, July 22, 1998 · Council Priorities, 1999 (work in progress) Approval of Appointments/Reappointments: Confirmation of appointment of Andrew Gale to the Parks and Recreation Commission Approval of Resolutions: RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH MARISTAR ASPHALT PA VING, LTD. FOR THE O VERLA YING AND PA VING OF PORTIONS OF 49TH STREET Moved to New Business, Item E City Council Minutes Page 1 August 3, 1998 RESOLUTION NO. 98- A RESOLUTIONA UTHORIZING THE MA YOR TO SIGNANAGREEMENT WITH ROBIN BIFFLE REGARDING THE PURCHASE OF LAND IN TI~IE CITY AND AUTHORIZING THE FINANCE DIRECTOR TO ISSUE WARRANTS FOR THE PURCHASE OF THE LAND IN ACCORDANCE WITH THE AGREEMENT Moved to New Business, Item F Communications: Date Author Topic and Proposed Action 7-9-98 Stan Finkelstein, AWC Executive 1998 NLC Congress of Cities and Exposition Director 7-17-98 Thomas Boyer, P.E., Manager Meeting of Washington State Parks and Facility Policy and Capital Program Recreation Commission re: 1999-2001 Capital Budget 7-23-98 Nora Regan Letter requesting plantings around San Juan Commons to shield it fi.om view; diffuse, not harsh lighting of the facility at night; preservation of existing "pasture land" in Port Townsend. 7-24-98 Susanne Hindle Community discussions re health of Puget Sound; Puget Sound Water Quality Action Water Quality Plan Team 7-24-98 Margie Abraham Letter supporting Tom Aumock as Fire Chief. 7-27-98 Margaret A. Lee Letter opposing scale of San Juan Commons, development of PUD property on Keamey. 7-29-98 Helen V. Cotton Comments re: construction of 21 new motel units at the Tides Inn. 7-29-98 Earnest Callahan, Jr. Complaint re: Open dumpster lid at Safeway. 7-29-98 Seattle Times Article on Seattle water rates increase 7-29-98 Building and Community Development Pending land use cases 7-29-98 Mayor Julie McCulloch Memo to Finance Committee re budget process Staff Fire Department Reports City Clerk Library BCD City Council Minutes Page 2 August 3, 1998 PUBLIC COMMENTS Mr. Scott Walker -- Non-motorized Plan STANDING/AD HOC COMMITTEE REPORTS There were no action items. Public Safety Committee. Councilmember Finnie Government Operations Committee. Councilmember Forrest Rainbo Land Use. Councilmember Jenks Next meeting agenda: Amendments to code to reflect street vacation policy; update from Bruce Freeland on RFP for consultant search (design standards/commercial zones) Finance Committee. Councilmember Keith Transportation. Councilmember Badame Utilities Committee. Councilmember Shoulberg There was no Mayor's report. MAYOR'S REPORT STAFF REPORTS Written reports are included in council communications. PUBLIC COMMENTS/QUESTIONS Mr. Alan Youse -- acquiring easements as part of the non-motorized plan. UNFINISHED BUSINESS ORDINANCE NO. 2654 AN ORDINANCE APPROPRIATING THE SUM OF $151,531 TO THE CURRENT EXPENSE FUND; $5,000 TO THE STREET FUND; $3,000 TO THE ARTERIAL STREET FUND; $2,000 TO THE REAL ESTATE EXCISE TAX FUND; $500 TO THE LIBRARY FUND; $5,000 TO THE DRUG ENFORCEMENT AND EDUCATION FUND; $29,500 TO THE CAPITAL IMPROVEMENT FUND; $98,744 TO THE WATER/SEWER FUND; $96,453 TO THE STORM WATER FUND; AND $156,000 TO THE 1992 WATER/SEWER City Council Minutes Page 3 August 3, 1998 BOND REDEMPTION FUND, MAKING FINDINGS AND DECLARING AN EMERGENCY. Ordinance read by title at the July 20, 1998 council meeting. Councilmember Keith made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Finnie and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. MOTION SECOND VOTE Councilmember Keith Council adopt Ordinance No. 2654 Councilmember Rambo Unanimous, 6 in favor by roll call vote NEW BUSINESS RESOLUTION NO. 98-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #1 FOR $15,717.05 TO THE CT PIPELINE CONSTRUCTION PROJECT CONTRACT WITH IMCO CONSTRUCTION Mr. Bob LaCroix made staff presentation regarding the three change orders. MOTION SECOND VOTE Councilmember Keith Council adopt Resolution No. 98-092 Councilmember Badame Unanimous, 6 in favor by voice vote RESOLUTION NO. 98-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #2 FOR $21,498.04 TO THE CT PIPELINE CONSTRUCTION PROJECT CONTRACT WITH IMCO CONSTRUCTION MOTION SECOND VOTE Councilmember Keith Council adopt Resolution No. 98-093 Councilmember Finnie Unanimous, 6 in favor by voice vote City Council Minutes Page 4 August 3, 1998 RESOLUTION NO. 98-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #3 FOR $19,754.90 TO THE CT PIPELINE CONSTRUCTION PROJECT CONTRACT WITH IMCO CONSTRUCTION In the staff presentation, Mr. LaCroix noted Item C from council packets has been changed and he indicated the amount of the contract has been adjusted from $24,294.75 to $19,754.90. Mr. LaCroix presented a new resolution and contract accompanied by his memo. MOTION SECOND VOTE Councilmember Keith Council adopt Resolution No. 98-094 Councilmember Finnie Unanimous, 6 in favor by voice vote RESOLUTION NO. 98-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH D. HITTLE & ASSOCIATES TO PROVIDE A STUDY OF OPTIONS FOR THE ELECTRIC UTILITY FRANCHISE AGREEMENT Mr. Shoulberg introduced the resolution and contract. Mr. Gary Leaf, Public Works Financial Analyst, presented additional information. A conflict was noted on the payment schedule, attachment 2. The correct figure is $21,000. Mr. Keith proposed amending the contract by adding a sentence saying "Phase I is authorized not to exceed $6,500 and authorization of phase 2 and phase 3 shall be subject to future authorization of the city council. Also amend scope of work (attachment 1, page 2) - sentence above "Phase 2" - change "written approval from the city's gr~" to "written approval from the city council" A lengthy discussion ensued. MOTION SECOND Councilmember Rambo Died for lack of a second Table the resolution until after presentation by staff and Utilities Committee MOTION SECOND Councilmember Keith Councilmember Finnie Council adopt Resolution No. 98-095 as amended City Council Minutes Page 5 August 3, 1998 FRIENDLY AMENDMENT: Councilmember Badame Remove all references to "phase 1, 2 or 3" and limit the scope of work to that currently identified as "phase 1," and limit expenditures to a maximum of $6,500 Friendly amendment accepted by maker and seconder VOTE 5 in favor by voice vote; Councilmember Rambo opposed (The city attorney will be directed to re-draft the contract according to this intent.) RESOLUTION NO. 98-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH MARISTAR ASPHALT PAVING, LTD. FOR THE OVERLAYING AND PAVING OF PORTIONS OF 49TH STREET (Moved from the Consent Agenda) MOTION SECOND VOTE Councilmember Rambo Council adopt Resolution No. 98-096 Councilmember Keith Unanimous, 6 in favor by voice vote RESOLUTION NO. 98-097 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH ROBIN BIFFLE REGARDING THE PURCHASE OF LAND 1N THE CITY AND AUTHORIZING THE FINANCE DIRECTOR TO ISSUE WARRANTS FOR THE PURCHASE OF THE LAND IN ACCORDANCE WITH THE AGREEMENT (Moved from the Consent Agenda) MOTION SECOND VOTE Councilmember Rambo Council adopt Resolution No. 98-097 Councilmember Keith Unanimous, 6 in favor by voice vote (It was requested that in future any real estate purchases from city employees include an explanatory memo.) PUBLIC COMMENT Ms. Madge Wallin -- Puget Power franchise City Council Minutes Page 6 August 3, 1998 MOTION SECOND VOTE COUNCILMEMBERS GENERAL DISCUSSION Councilmember Jenks Council requests the Mayor to open preliminary budget presentations and associated documentation to public scrutiny. Councilmember Rambo 5 in favor by voice vote; Councilmember Keith opposed ADJOURNMENT There being no further business, at 9:25 p.m., Mayor Pro-tem Shoulberg adjourned the meeting. Attest: Pamela Kolacy City Clerk City Council Minutes Page 7 August 3, 1998