The URL can be used to link to this page

Home My WebLink About03161998 PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF MARCH 16, 1998 The City Council of the City of Port Townsend met in regular session this 16th day of March, 1998, in the Port Townsend Community Center. Mayor Julie McCulloch called the meeting to order at 6:32 p.m. ROLL CALL Councilmembers present at Roll Call were Ted Shoulberg, Ian Keith, Kathryn Jenks, Mark Welch, Forrest Rambo, Peter Badame, and Joe Finnie. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, City Attorney Timothy McMahan, BCD Director Bruce Freeland, Director of Public Works Bob Wheeler, Fire Chief Howard Scott, Finance Director Michael Legarsky and Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS The Mayor noted the newest member, Lynn Sterling, of the Lodging Tax Advisory Committee, who was unavailable for comment. PRIORITY PRESENTATION The Mayor announced a reception during this meeting at approximately 8:00 p.m. honoring retiring Fire Chief Howard Scott. AGENDA CHANGES OR ADDITIONS It was announced the meeting will be continued to executive session on March 18, 1998, 5:00 p.m. in the Mayor's Office for an anticipated time of I hour. Staff required will be Messrs. Hildt, Wheeler, Freeland, and McMahan. The meeting will also be continued to March 24, 1998, 5:00 p.m. to discuss the contract on tenant improvements at Waterman-Katz. CONSENT AGENDA Councilmember Welch made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense $ 28,862.63 110 Street 5,569.63 City Council Minutes Page 1 March 16, 1998 120 Library 1,648.45 150 Hotel-Motel Transient Tax 2,970.52 301 Capital Improvement Fund 33.67 411 Water-Sewer 30,867.82 412 Storm and Surface Water 3,511.63 413 Solid Waste 33,955.44 500 Equipment Rental 6,919.07 610 Firemen's Pension and Relief 291.15 Total $114,630.01 Approval Without Reading of Minutes from: February 2, 1998, February 17, 1998, March 2, 1998, March 9, 1998 (organizational study and civil service) Approval of Resolutions: RESOLUTION NO. 98-026 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH POLARIS ENGINEERING AND SURVEYING, INC. TO PREPARE FCAAP FUNDED IMPLEMENTATION PLAN AREA STANDARDS FOR VARIOUS DRAINAGE BASINS IN THE CITY. RESOLUTION NO. 98-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE FINANCE DIRECTOR TO PROCESS VOUCHERS AND PAYMENT ON A WEEKLY BASIS PRIOR TO COUNCIL APPROVAL RESOLUTION NO. 98-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE CITY ATTORNEY TO ESTABLISH A CITY ATTORNEY IMPREST CHECKING ACCOUNT Communications: Date Author Topic and Proposed Action People for the Pasture (Petition) Help preserve the pasture for our community City Council Minutes Page 2 March 16, 1998 Date Author Topic and Proposed Action (Can't read signature) Save the Pasture "Ribit ribit" Save the Pasture Carson Leh Save the Pasture 2-7-98 Peter Leh Save the Pasture 3-2-98 Ryan Tillman Funding of Development Review and Engineering positions 2-7-98 Dwayne Lewis Save the Pasture 3-5-98 Berry and Hilda Anderson Congratulations for a job well done on the Walnut and W streets overlook 3-9-98 Robert H. Sokol Concerns about parking at the Annapuma Inn 3-9-98 Thomas Aumock 1998 Fire Department Work Plan and Project list 3-5-98 J. McCulloch, I. Keith, T. Shoulberg City comments on the 2-2-98 draft of the Jefferson County Comprehensive Plan 3-10-98 Governor Locke to members of House Bill 2542 Washington State Senate 3-98 Article from Atlantic Monthly (from Initiative and Referendum Kate Jenks) 3-11-98 T. McMahan & J. McCulloch to House Bill 2542 Governor Locke 3-7-98 L. Patrick Library Proposed Councilmanic Bond Projects 3-11-98 D. Peterson, B. Wheeler Development Review Engineer 3-3-98 C. McNabb to J. Parker, PUD Kah Tai Park lease payment 3-2-98 R. Short to Jeff. Co. Commissioners Zoning issue City Administrator City Clerk Staff Finance Reports City Attorney Public Works Building & Community Development City Council Minutes Page 3 March 16, 1998 PUBLIC COMMENTS Speaking in favor of continuing the Fire/Police Chief positions under civil service: Marge Abraham, Kathy Langley, Randy Manus, Dan Kelleher, Pete Langley, Howard Scott, Bill Schwilke James "Bonzo" DeLeo--Wilson Street Spoke regarding civil service position, the storm drainage on Kearney Street, and the San Juan Avenue elevations and speed bumps. Kent McKellar--Sequim Bay Tours Said he liked the way the Union Wharf ordinance has been rewritten. consider discount rates for repeat users, especially commercial users. He asked that Council Mr. Keith asked which section they anticipate using; Mr. McKellar replied, "Section E." Tim Caldwell, Port Townsend Chamber of Commerce Read a follow up to the Main Street letter regarding Union Wharf and made comment: · 5.46.200 Floating dock portion, Section A. · 5.46.210 Outboard, Section E. Mr. Caldwell provided council members copies of his letter. Council and staff response to Public Comment: Mr. Wheeler responded regarding issues around San Juan Avenue and Keamey Street. Public comment closed at 6:58 p.m. All other comments ceased at 7:05 p.m., and the meeting moved to the Public Hearing STANDING/AD HOC COMMITTEE REPORTS *See Written Report *Government Operations Committee. Councilmember Forrest Rambo (Discussion of initiative/referendum Resolution 98-030, New Business, at 10:15 p.m.; continued committee report at 10:40 p.m.) March 5, 1998 (Regular Meetings: 1st Thursday/month, 4:00 p.m., Pope Marine Building) Discussion items: * Action Minutes · Town Hall Meetings City Council Minutes Page 4 March 16, 1998 MOTION SECOND Discussion: VOTE Jenks DIRECT CITY ATTORNEY TO LOOK AT PASADENA RESOLUTION REGARDING ACTION MINUTES AND TO PREPARE A SIMILAR RESOLUTION FOR PORT TOWNSEND. Keith Mr. Rambo asked regarding required contents of committee reports -- they were identified as attendees, action items and agenda items. Held until after Public Comment. *Land Use. Councilmember Jenks March 5, 1998 (Regular Meetings: 1 st Thursday/month, 1:00 p.m., Pope Marine Building) Discussion items: · Allowable Building Sizes. Rescheduled meeting (from March 23) with HPC, April 13, 1998, 4:30 p.m. Pope Marine Building Agenda: Zoning Code Land Use. Councilmember Jenks March 12, 1998 Discussion items: · Bulk and dimension, CI-M/U, CII-M/U, CII. Should the discussion be continued? MOTION Keith SECOND Badame VOTE THE LAND USE COMMITTEE BE DIRECTED TO PURSUE THE ISSUE OF MAXIMUM BUILDING SIZES IN C-II, CII-M/U, CI-M/U ZONES. Held until after public comment Meeting of March 12 (continued) · Cell tower siting ordinance. Recommended 3-0 to prepare an ordinance for a moratorium, City Attomey could have ready in 3 weeks. Mr. Welch noted this is not a moratorium on technology. MOTION SECOND VOTE Keith DIRECT THE LAND USE COMMITTEE TO PROCEED WITH A TELECOMMUNICATION FACILITY MORATORIUM AND DEVELOPMENT OF A TELECOMMUNICATIONS FACILITY ORDINANCE. Badame Held until after public comment *Finance Committee. Councilmember Keith February 17, 1998 (Regular Meetings: 2nd Tuesday/month, 10:00 a.m., Mayor's Office) Discussion items: · Action--Committee unanimously recommended change in processing/ review of vouchers (Resolution in Consent Agenda) · Action--Committee unanimously recommended change in imprest checking account for City City Council Minutes Page 5 March 16, 1998 Attorney (Resolution in Consent Agenda) Set meeting -- March 19, 1998 including County Commissioners Agenda: City/county equity *Transportation. Councilmember Badame February 11, 1998 (Regular Meetings: 1 st Wednesday/month 3:00 p.m., Pope Marine Building) Discussion items: · March 4, Traffic calming devices--Blaine Street Water and Taylor. Traffic light installation mid-April Sheridan & Walker sidewalk project Non-Motorized Transportation Plan Haines Street Meetings--overlay; · Friday--RTPO meeting Set meeting -- April 1, 1998, 3:00 p.m. Agenda: Gravel streets, maintenance plan. Continued monitoring of various intersections. Blaine Street *Utilities Committee. -- Councilmember Shoulberg March 9, 1998 (Committee of the Whole) Discussion items: · Scope of Work Items for Public Works Organizational Study · Agreed Process Set meeting -- March 17, 1998, 12:00 noon, Public Works Conference Room Agenda: Vacation utility rates Set meeting -- April 2, 1998, 9:00 a.m. Public Works Conference Room Agenda: RFP At 11:35 p.m. Mr. Shoulberg distributed a draft Organizational Study RFP for Cotmcil review. CONSENSUS: Review and return to Mr. Shoulberg by 5:00 p.m. Friday, March 20. *Utilities Committee. -- Councilmember Shoulberg March 3, 1998 (Committee of the Whole) Discussion items: · Capital Improvement Program (CIP) Portion of the 1998 Budget · Public Works staffing issues -- impacts on funding and rates *Public Safety_ Committee. Councilmember Finnie March 12, 1998 (Regular Meetings: 2nd Wednesday/month, 10:00 a.m. & 5:00 p.m. alternately, Pope Marine Building) Discussion items: · New Police Facility City Council Minutes Page 6 March 16, 1998 · Interlocal Agreement with County · Snow Falling on Cedars Movie Shoot · COPAB · Police Volunteer Program (19 people interested; 8 being trained) Set meeting -- April 8, 1998, 10:00 a.m. *Public Safety_ Committee. (Committee of the Whole) Councilmember Finnie March 9, 1998 Discussion items: · Motion to remove Fire and/or Police Chief Positions from Civil Service in the City of Port Townsend. (Council members indicated they might vote the same at the next council meeting.) · City Attorney directed to prepare ordinances (see New Business). Parks. Recreation and Property_. Councilmember Welch March 16, 1998 (Regular Meetings: 3rd Wednesday/month, 12:00 noon, Chetzemoka House) Discussion items: · Met with County Commissioners regarding 35th Street Park Set meeting -- March 17, 1998, 12:00 noon Chetzemoka House Agenda: Surplus property, Farmer's Market move, Parks Commission Pet Associated Waste in parks. MAYOR'S REPORT Mayor Julie McCulloch reported: · Citizen's Academy, Police Volunteer Program. · Police Chief Jim Newton reception. · Visit last week of two staff members from Ichikawa. Among visitors to the Rhododendron Festival will be a delegation of government representatives as well as 30 representatives of the International Association, who will depart for other areas. · Ichikawa Night will be held April 4, 1998, at the Community Center. STAFF REPORTS The following written reports were submitted: City_ Administrator: City Administrator Michael Hildt Finance,: Finance Director Michael Legarsky City_ Attorney: City Attorney Tim McMahan Public Works: Director Bob Wheeler Building and Community_ Development: Director Bruce Freeland Library_: Director Linnea Patrick City Council Minutes Page 7 March 16, 1998 PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions and asked for Public comment on motions made by Council during the Committee/Staff reports. There being none, Mayor McCulloch closed the Public Comment/Questions portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS MOTION SECOND VOTE Jenks DIRECT THE CITY ATTORNEY TO LOOK AT PASADENA RESOLUTION REGARDING ACTION MINUTES AND TO PREPARE A SIMILAR RESOLUTION FOR PORT TOWNSEND. Keith Unanimous, 7 in favor by voice vote MOTION SECOND VOTE Keith THE LAND USE COMMITTEE BE DIRECTED TO PURSUE THE ISSUE OF MAXIMUM BUILDING SIZES C-II, CII-M/U, CI-M/U ZONES. Badame 5 in favor by voice vote, Councilmembers Finnie and Rambo dissenting MOTION SECOND VOTE Keith DIRECT THE LAND USE COMMITTEE TO PROCEED WITH A TELECOMMUNICATION FACILITY MORATORIUM AND DEVELOPMENT OF A TELECOMMUNICATIONS FACILITY ORDINANCE. Badame Unanimous, 7 in favor by voice vote The meeting proceeded to Councilmember's General Discussion. PUBLIC HEARINGS Puget Sotmd Energy Kearney Street Substation - Conditional Use Permit LUP 97-00065 (Closed Record Hearing) Councilmember Jenks made a public disclosure that she had participated in previous herbicide discussions at the site and asked if there were any objections to her participation in the heating. Mayor McCulloch asked if there were any objections and none were voiced. At 7:05 p.m. Mayor McCulloch opened the public hearing. City Council Minutes Page 8 March 16, 1998 Mr. Jeff Randall, Planner for Building and Community Development (BCD), made the Staff Report and noted that council members received detailed packages of materials covering the Conditional Use Permit. He pointed out the following typographical errors in the findings and conclusions: · Page 2 #6, second sentence -- change wording to "The site is designated as C-II/MU..." · Page 3 #9, last sentence -- change to Exhibit 8. Page 5 #17 -- delete the words management facilities. Mr. Randall stated that the area concerned is located in the C-II/MU Zone and required an open record hearing which was conducted by the Planning Commission on February 19, 1998. At that time the Planning Commission voted unanimously 4 in favor of the conditional use permit as conditioned. Council Questions: 3rd party cleanup process Ms. Jenks asked how the process shown in the MDNS #4 is initiated; how the City would know to initiate it if they are not monitoring. Mr. Randall replied it is a Washington State Model Toxics Cleanup Act (MTCA) cleanup. He said Puget Sound Energy provided a final report to the City as well as to the Department of Ecology (DOE). He noted the clearing and grading permits for removing soils in the contaminated areas. Ms. Jenks asked about cleanup of the old substation. Mr. Randall said the process is at the discretion of BCD Director. He said Puget Sound Energy has provided the City with reports, and that DOE has helped by providing information, Mr. Randall said if they find discrepancies in reports the City can call DOE with anything of interest. Landscaping Plan Concerning neighbors and BCD agreeing on a landscaping plan, Mr. Randall said that the BCD Director has the final authority, but that there are not many interested neighbors. He indicated plans could be changed during consultation. Lighting Plan Mr. Finnie asked regarding the level of illumination. Mr. Randall indicated the plan calls for four 100 watt sodium vapor lights mounted at 8 feet above the ground. He noted the lights will be pointed downward and shielded. Wording Mr. Keith asked regarding a wording change on Page 8 #10. Mr. Randall suggested they could add that all required improvements must be in place within 1 year. At 7:30 p.m., the Mayor closed the public hearing. Council Deliberations: Ms. Jenks said this is one of the best land use applications she has dealt with and expressed appreciation for BCD's work with the neighbors. She raised the following issues: 1) Findings of Fact #17 -- Use of herbicides. City Council Minutes Page 9 March 16, 1998 2) Findings of Fact #14 -- Discussion about buffering and screening. She referenced a letter from the Haydens with the application. She said the goal is to screen the project and recommended adding to Condition #4 or adding a new condition. 3) Recommendation #5 -- MDNS EMF levels be conditioned on final approval of the landscaping plan and lighting plan. Mr. Shoulberg asked regarding Ms. Jenks' issues if there are any standards that can be required under law. Mr. Randall said they can impose any as necessary. Mr. Shoulberg spoke of architectural awards that have been won in Seattle in like facilities and said he hoped BCD could come up with some ad hoc standard. Ms. Jenks suggested making a condition for buffering, and referred to the Puget Sound Energy issue of need for security and seeing into the property. MOTION Jenks ADJUST WORDING OF CONDITION #4, TO "LANDSCAPING WILL INCLUDE SCREENING AND BUFFERING THAT WILL SCREEN THE PROJECT FROM PEDESTRIAN AND VEHICULAR VIEW." SECOND Shoulberg Discussion: Mr. Badame asked if that is compatible with #3. Ms. Jenks replied they are separate issues. Mr. Rambo spoke of security too, that it is important to be able to see inside and thought it important to deal with fences and hedges. Ms. Jenks said fences and hedges are in the municipal code and are separate. Friendly Amendment: By Finnie, approved by maker of the motion and second -- ''Consistent with need for visual access for security purposes." Call for the question: Welch VOTE 5 in favor by voice vote, Councilmembers Rambo and Keith dissenting MOTION SECOND Discussion: Amendment: VOTE Jenks ADD TO FINDING OF FACT #17, "IT IS UNDERSTOOD HERBICIDE USE IS PRECLUDED." Shoulberg Mr. Keith--#17 includes stormwater; Ms. Jenks said she is limiting this to landscaping. Mr. Freeland suggested to influence the outcome, it would be more appropriate to attach to Condition #6. Change to Condition #6. Approved by Maker of Motion and Second. 4 in favor by voice vote, Councilmembers Finnie, Rambo and Welch dissenting Councilmember Keith suggested change to Recommendation #10 to clarify that landscaping and buffering be completed within 1 year. City Council Minutes Page 10 March 16, 1998 MOTION SECOND VOTE Keith RECOMMENDATION #10 BE CHANGED TO SAY: "ENERGIZE THE SUBSTATION AND COMPLETE LANDSCAPING AND/OR BUFFERING WITHIN ONE YEAR FROM THE EFFECTIVE DATE OF THE CONDITIONAL USE PERMIT." Jenks Unanimous, 7 in favor by voice vote RESOLUTION NO. 98-029 A RESOLUTION APPROVING CONDITIONAL USE PERMIT APPLICATION NO. LUP97-00002 Councilmember Shoulberg made a motion that the Council adopt Resolution No. 98- 029 as amended, which was seconded by Councilmember Rambo and passed unanimously by voice vote. PRIORITY PRESENTATION At 8:00 p.m. a reception was held honoring retiring Fire Chief Howard Scott. Mayor McCulloch read a commendation and presented a plaque from the City in honor of Fire Chief Scott's distinguished service to the City. At 8:30 p.m. the meeting proceeded to New Business Items B and C. UNFINISHED BUSINESS ORDINANCE NO. 2631 AN ORDINANCE OF THE CITY OF PORT TOWNSEND REPEALING INTERIM ORDINANCE 2603, AND ADOPTING A NEW CHAPTER 5.46 SETTING FEES AND REGULATING USE OF CITY DOCK AND UNION WHARF The Mayor read the ordinance by title. Councilmember Welch made the introduction. Mr. Rambo thanked Mr. Welch for the work of the Parks and Recreation Committee; Mr. Welch commended Mary Winters and other staff at the City Attorney's office. Amendment: 5.46.210, C. Fees, Commercial -- Change to: All vessels, one hour less loading/unloading $50.00/per loading/unloading within 6 hours after absenting the dock. Councilmember Rambo made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. City Council Minutes Page 11 March 16, 1998 Councilmember Rambo made a motion that the Council adopt Ordinance No. 2631 as amended which was seconded by Councilmember Welch and passed unanimously by roll call vote. NEW BUSINESS RESOLUTION NO. 98-030 RESOLUTION OF THE CITY OF PORT TOWNSEND DECLARING THE INTENT OF THE CITY COUNCIL TO ADOPT THE RIGHT OF INITIATIVE AND REFERENDUM FOR THE QUALIFIED ELECTORS OF THE CITY; PROVIDING FOR PUBLICATION OF THIS RESOLUTION; AND PROVIDING THAT UPON THE EXPIRATION OF THE 90TH DAY AFTER THE DATE OF PUBLICATION THAT AN ORDINANCE ADOPTING THE INITIATIVE AND REFERENDUM PROCESS FOR THE QUALIFIED ELECTORS OF THE PETITION HAS BEEN FILED REFERRING THE QUESTION TO THE QUALIFIED ELECTORS OF THE CITY FOR APPROVAL OR REJECTION Mr. Rambo reported for the Government Operations Committee regarding the resolution and explained the processes available. Councilmember Rambo made a motion that the Council adopt Resolution No. 98-030 which was seconded by Councilmember Jenks and after discussion failed by voice vote with 1 in favor -- Councilmembers Finnie, Welch, Shoulberg, Keith, Badame and Jenks opposed. To Councilmember's General Discussion ORDINANCE NO. 2632 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING SECTION 2.36.070 CIVIL SERVICE SYSTEM ADOPTED, CHAPTER 2.36, POLICE DEPARTMENT, OF THE PORT TOWNSEND MUNICIPAL CODE, TO REMOVE THE POSITION OF THE POLICE CHIEF FROM THE CIVIL SERVICE SYSTEM The Mayor read the ordinance by title. Mr. Shoulberg noted extensive discussion at the Public Safety Committee as a Committee of the Whole on March 9th. Councilmember Shoulberg made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Welch and passed by voice vote, 6 in favor, Councilmember Badame dissented. Ms. Kolacy again read the ordinance by title. City Council Minutes Page 12 March 16, 1998 Councilmember Shoulberg made a motion that the Council adopt Ordinance No. 2632 which was seconded by Councilmember Welch. After discussion Mr. Rambo called for the question, and the motion passed by roll call vote 5 in favor, Councilmembers Jenks and Badame dissenting. ORDINANCE NO. 2633 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING SECTION 2.40.010, CIVIL SERVICE SYSTEM ADOPTED, CHAPTER 2.40, FIRE DEPARTMENT, OF THE PORT TOWNSEND MUNICIPAL CODE, TO REMOVE THE POSITION OF THE FIRE CHIEF FROM THE CIVIL SERVICE SYSTEM The Mayor read the ordinance by title. Councilmember Shoulberg made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Rambo and passed by voice vote, 5 in favor, Councilmembers Jenks and Badame dissenting. Ms. Kolacy again read the ordinance by title. Councilmember Shoulberg made a motion that the Council adopt Ordinance No. 2633 which was seconded by Councilmember Finnie and passed by roll vote, 5 in favor, Councilmembers Jenks and Badame dissenting. ORDINANCE NO. 2634 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING SECTION 040, PROJECT PERMIT APPLICATION FRAMEWORK TABLE, AND SECTION 060, LEGISLATIVE DECISION, OF CHAPTER 20.01, LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES, OF THE PORT TOWNSEND MUNICIPAL CODE, TO PROVIDE FOR CONSIDERATION OF UTILITY PLANS BY THE CITY COUNCIL'S UTILITY COMMITTEE IN LIEU OF PLANNING COMMISSION CONSIDERATION The Mayor read the ordinance by title. McMahan noted the ordinance should be and to Footnote 1. Mr. Shoulberg made the introduction. City Attorney amended to add "solid waste plans" to the last Whereas Councilmember Shoulberg made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Keith and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Shoulberg made a motion that the Council adopt Ordinance No. 2634 as amended which was seconded by Councilmember Welch and passed unanimously 7 in favor by roll call vote. City Council Minutes Page 13 March 16, 1998 PUBLIC COMMENT There being none the meeting moved to Unfinished Business to consider the City Dock/Union Wharf ordinance. Items of concern: COUNCILMEMBERS GENERAL DISCUSSION Waterman Katz · Finnie: · Keith: Hiring Freeze · Jenks: · Badame: Staff Reports · Rambo: Need strategy for City Tenant improvements, March 24th. Expires on March 31 st; fold into organizational study. Have discussion ASAP. Put on agenda for April 6th. An improvement. Concerned for time to schedule meetings. Additional Council Meetings · Rambo: Set routine of every Monday meetings, as needed.. Town Hall Meetings · Rambo: Think about on a regular basis. RECESS There being no further business, at 12:15 a.m. Mayor McCulloch declared the meeting recessed until 5:00 p.m. on March 18, 1998, in the Mayor's Office for an executive session to discuss personnel matters with Michael Hildt, Tim McMahan, Bob Wheeler and Bruce Freeland. No action is anticipated. Attest: Pamela Kolacy City Clerk CONTINUED SESSION OF MARCH 18, 1998 MEETING CONTINUED FROM MARCH 16, 1998 The meeting was called to order by Mayor Julie McCulloch at 5:07 p.m. on March 18, 1998. Council members present at Roll Call were Ted Shoulberg, Ian Keith, Kathryn Jenks, Mark Welch, Forrest Rambo, Peter Badame, and Joe Finnie. City Council Minutes Page 14 March 16, 1998 The council went into executive session at 5:07 p.m. to discuss personnel issues. Staff members present were Michael Hildt, Tim McMahan, Bob Wheeler and Bruce Freeland. The regular session was reconvened at 6:14 p.m. No action was taken and the meeting was recessed at 6:15 p.m. to be continued to 5 p.m. on March 24, 1998, at the Pope Marine Building, to consider a resolution regarding the tenant improvement contract for the Waterman-Katz Building. Attest: Pamela Kolacy City Clerk PORT TOWNSEND CITY COUNCIL MINUTES OF THE CONTINUED SESSION OF MARCH 24, 1998 MEETING CONTINUED FROM MARCH 16, 1998 The meeting was convened by Mayor Julie McCulloch at 5:08 p.m. Council members present at Roll Call were Ted Shoulberg, Ian Keith, Kathryn Jenks, Mark Welch, Forrest Rambo, Peter Badame, and Joe Finnie. Staff members present were City Administrator Michael Hildt, City Attorney Tim McMahan, BCD Director Bruce Freeland, Public Works Office Lead Catherine McNabb, and City Clerk Pam Kolacy. NEW BUSINESS RESOLUTION 98-031 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BALLENAS, INC. FOR TENANT IMPROVEMENTS TO THE WATERMAN-KATZ BUILDING, COMMENCING APRIL 7, 1998 AND TERMINATING JUNE 1, 1998 (EXCEPT FOR ONGOING WORK AND WARRANTIES) IN THE AMOUNT OF $50,118 Presentations were made by City Administrator Michael Hildt and Waterman-Katz project manager Bob Little. Discussion ensued about details of the contract, including the telephone system. There was also discussion about the possibility of housing the water quality department in the Waterman-Katz Building and possible uses for the Kutm Street building currently housing Public Works City Council Minutes Page 15 March 16, 1998 Administration if the space were not needed for city employees.. After lengthy discussion, Mr. Shoulberg moved that the city vacate the Kuhn Street Building (presently housing Public Works Administration) when it is appropriate and move that staff into the Waterman-Katz Building. Mr. Keith proposed a friendly amendment to add "and if" after "when." The maker of the motion refused to accept the amendment. Ms. Jenks moved that the motion be amended by substituting the words "if feasible" for "when it is appropriate." Mr. Keith seconded. The motion carded by voice vote 5-2 with Mr. Rambo and Mr. Shoulberg dissenting. After more discussion, vote was taken on the main amended motion by Mr. Shoulberg: that the city vacate the Ktthn Street Building when and if feasible, and move that staff into the Waterman-Katz Building. The motion carded 4-3, with Mr. Rambo, Ms. Jenks, and Mr. Badame dissenting. Mr. Shoulberg then moved for reconsideration of the motion. Mr. Badame seconded. The vote to reconsider carried tmanimously by voice vote. The motion remmed to the floor and was defeated by voice vote, 3,4, with Ms. Jenks, Mr. Badame, Mr. Rainbo and Mr. Shoulberg opposed. Mr. Keith then moved for adoption of Resolution 98-031. Mr. Welch seconded. There was further discussion, with Mr. Shoulberg moving to suspend Roberts Rules to allow members to speak more than twice regarding the resolution. That motion passed 6-1, with Mr. Finnie opposed. After further discussion, the motion carried 5-2 by voice vote with Mr. Rambo and Mr. Shoulberg dissenting. The meeting was adjourned at 6:25 p.m. Attest: Pamela Kolacy, City Clerk City Council Minutes Page 16 March 16, 1998