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HomeMy WebLinkAbout02171998 PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF FEBRUARY 17, 1998 The City Council of the City of Port Townsend met in regular session this 17th day of February, 1998, at 6:30 p.m. in the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Ted Shoulberg, Ian Keith, Kathryn Jenks, Mark Welch, Forrest Rambo, Peter Badame, and Joe Finnie. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, City Attorney Timothy McMahan, BCD Director Bruce Freeland, Library Director Linnea Patrick, and Sheila Avis, Minute Taker. There were none. INTRODUCTIONS and/or RECOGNITIONS PRIORITY PRESENTATION Mayor McCulloch called for Mr. Rambo's Government Operations Committee report as a priority presentation. Government Operations Committee. Councilmember Forrest Rambo February 5, 1998 Discussion items: Initiative and Referendum, Council-Manager form of government proposed by Mr. Bob Carter for implementation first quarter of 1998. A Town Hall meeting was requested for Wednesday March 4, 1998, 6:30 p.m. · Council-Manager form of government would require new elections for all council seats. To be discussed at town hall and with the full council. · Town Hall meeting to be open for other items of interest. MOTION SECOND Discussion: VOTE Jenks INITIATE THE PROCESS TO HOLD A SERIES OF TOWN HALL MEETINGS STARTING WITH MARCH 4, 1998, AT A PLACE TO BE ANNOUNCED Keith Mr. Finnie to be out of town February 23, 1998 through March 8, 1998. Held until after public comment MOTION Shoulberg SECOND Welch WAIVE RULE FOR VOTE PUBLIC COMMENT TO BE HELD UNTIL AFTER City Council Minutes Page 1 February 17, 1998 Discussion: Mr. Keith questioned the reasoning of holding the vote. MOTION WITHDRAWN AGENDA CHANGES OR ADDITIONS New Business, Item B. Withdrawn and sent back to Utilities Committee for clarification. Item I of the Consent Agenda was corrected with a new front page. Mr. Shoulberg asked to have Councilmember Comment following Public Comment for approximately 10 minutes of response to public comment. Consensus: Add to the agenda a Councilmember Comment period of approximately 10 minutes to follow Public Comment. CONSENT AGENDA Councilmember Keith made a motion to approve the following items on the Consent Agenda with Item I amended which was seconded by Councilmember Welch and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense $ 33,227.34 110 Street 10,319.67 120 Library 12,648.55 155 Public Access Television 114.00 411 Water-Sewer 65,098.50 412 Storm and Surface Water 7,286.83 413 Solid Waste 34,758.44 500 Equipment Rental 7,316.68 610 Firemen's Pension and Relief 4,188.69 Total $174,958.70 Approval Without Reading of Minutes from: November 17, 1998; December 1 and 2, 1998; January 5, 1998; January 20, 1998 Approval of Reappointments-- Arts Commission Yvonne Pepin-Wakefield and Carole Stabile, terms to expire February 1,2001 City Council Minutes Page 2 February 17, 1998 Approval of Resolutions: RESOLUTION NO. 98-014 A RESOLUTION APPROVING THE HAMILTON HEIGHTS FINAL PLAT PHASE I RESOLUTION NO. 98-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO ADVERTISE AND BID FOR THE CONSTRUCTION OF THE CHLORINE CONTACT TIME (CT) PIPELINE PROJECT. RESOLUTION NO. 98-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A GRANT AGREEMENT WITH THE DEPARTMENT OF ECOLOGY TO ACCEPT FUNDS FOR THE LARRY SCOTT MEMORIAL PARK TRAIL CONSTRUCTION RESOLUTION NO. 98-017 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH THE BOILER ROOM FOR 1998 CONTRACT SERVICES RESOLUTION NO. 98-018 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH BERGITA HOUSE FOR 1998 CONTRACT SERVICES RESOLUTION NO. 98-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL TO PROVIDE ENGINEERING SERVICES DURING THE CONSTRUCTION OF THE CT PIPELINE, CT COMPLIANCE STATION AND TWO PRESSURE REGULATING STATIONS Communications: Date Author Topic and Proposed Action 1-30-98 Julie McCulloch Appointment of Mark Welch to Solid Waste Advisory Committee- for info City Council Minutes Page 3 February 17, 1998 Date Author Topic and Proposed Action 9-17-97 Robert Sokol to BCD Enforcement Traffic safety problem at Clay and Adams Streets Officer 1-31-98 Robert Sokol to BCD Enforcement Sign code violation Officer 1-30-98 Lloyd W. Cahoon Notice of termination of Jefferson County International Airport Interlocal Agreement. No date Jean Mosley Waterman-Katz Building - for information No date Dyrk Lansdon Waterman-Katz Building- for information T. McMahan to T. Lambert Solid Waste Collection Program - for info. 2-4-98 Lloyd Cahoon Grand opening of Port Townsend Shipyard Facility 2-11-98 P.R. Angell Walnut and "W" intersection 2-4-98 J. McCulloch to T. Sukert Answer to letter stating various concerns 2-11-98 M. Legarsky to M. Hildt City Payroll information 2-10-98 J. Merchant Compost sales - for information 2-11-98 T. McMahan Misinformation stated during 2-2-98 council meeting - for information 2-9-98 J. McCulloch 1998 Work Programs - for information 2-12-98 I. Keith Committee Agendas - for info. 2-12-98 I. Keith Report on ESA Endangered Species Workshop Staff Reports: Finance Department City Administrator Building and Community Development City Clerk Public Works Library City Attorney City Council Minutes page 4 February 17, 1998 PUBLIC COMMENTS The Mayor explained rules for Council Meetings. Dick Angell: Opposed to parking as proposed at Walnut and W Streets. Suggested that rather than spend time and money, proceed to Phase II and request the State to open up the old gate at Fort Worden and create parking. Byron Ruby, Representative of MOCCAA. Opposes the storm sewer system. Stated there has been no local flooding: 1) thought the property purchased for the system would come offthe tax rolls; 2) people who lost jobs at the boat haven won't be able to afford it; 3) concerned for funds loaned to other city projects. Bill Barth, Walnut Street resident for 15 years. Opposed to proposals at Walnut and W Streets. Does not see a problem; suggested doing nothing. Madge Wallin: Concerned about Mayor's comments about rules and safe atmosphere for public comments by all citizens. Will still applaud. COUNCILMEMBER COMMENTS Mr. Shoulberg: Storm water funds. All cities, have many different funds and continually borrOw from one to another. State law and State Auditor says you must pay interest and must pay it back. Mr. Keith: Storm water. Did have flooding problems last winter at NOrth Beach. City is spending low amounts of money to purchase property in that area to aid the problem and saving cost of pipes and pumps. Approximate costs are $5,000 per lot, taxed at $10 per year. Ms. Jenks: Appreciates people's concem: · Local flooding in Port Townsend -- last year there was a wall of water down Cherry Street. · Storm Water funds at work -- Discovery, 14th, McPherson. Fixed problems; storm water contributed to that area. We sit on shallow soil on hard pan. ~ Compaction of soil at Walnut and W. ~ Issues of Council Meeting Rules -- Guided by Public Meetings Act. Mayor: Storm water concerns: The borrowed money has always been paid back. There is a limitation on amount of time loaned; it must be paid back with interest. Borrowing from ourselves keeps us from going out to borrow money. Storm water is a big issue in Port Townsend, because of the geological makeup of the area. We are being very pro-active in our basins, rather than sending the water out a pipe into the Sound. Badame: Referred to memorandum from City Attomey to City Council dated February 11, 1998, on specific issues including the $1 per year lease of the Jefferson County Museum space; permits; lawsuits; payment for garbage hauling. He noted the memorandum is public record. City Council Minutes Page 5 February 17, 1998 STANDING/AD HOC COMMITTEE REPORTS *Written Reports -- Government Operations Committee. Councilmember Forrest Rambo February 5, 1998 (See Priority Presentation) Set meeting: March 5, 1998 (Regular Meetings 1 st Thursday 3:00 p.m., Pope Marine Building) Agenda: Revisit meeting agenda of February 5th Land Use. Councilmember Jenks *February 5, 1998 Set meeting: February 24, 1998 (Regular Meetings 1 st Thursday 1:00 p.m., Pope Marine Building) Agenda: Land issues; further discussion on Clearing and Grading; Conditional Use Permits; Hearings Examiner interview ground rules Council land use tour: February 24, 1998, 3:00 p.m. Finance Committee. Councilmember Keith *February 17, 1998 Discussion items: · Next step working out laying budget process for 1999 · Fire Chief, recruitment salary. Committee recommended to advertise at $55,000 (below other cities according to AWC) -- Finnie and Badame felt to leave it at same level; Keith felt it should be slightly higher. Set meeting -- March 10, 1998 (Regular Meetings 2nd Tuesday, 10:00 a.m., Mayor's Office) Agenda: Continued from February 17, 1998 Council Discussion: · Committee recommendation. · The Mayor noted suggestions have been received to remove Fire Chief and Police Chief positions from Civil Service. · Council educate themselves regarding Civil Service. · Council educate themselves and return the issue to committee. · Committee advertise without saying whether or not it is Civil Service. The Mayor noted difficulty up front because of Civil Service; Ms. Kolacy indicated it would be better if the process were in place first. MOTION Shoulberg The legislative body of Port Townsend remove the Fire Chief position from Civil Service designation. SECOND Rambo Discussion: Rambo also feels need for more information. MOTION WITHDRAWN City Council Minutes Page 6 February 17, 1998 MOTION SECOND Consensus: VOTE Jenks Council educate itself regarding Civil Service Commission positions through the auspices of the Public Safety Committee. Keith Committee of the Whole to meet March 9, 1998, 6:30 p.m., Pope Marine Building Held until after Public Comment Transportation. Councilmember Badame *February 4, 1998 Set meeting: March 4, 1998 (Regular Meeting -- 1 st Wednesday 3:00 p.m., Pope Marine Building) Agenda: Water and Taylor; Haines and Sims Way Intersection; neighborhood street improvements for Blaine Street Transportation. Councilmember Badame February 11, 1998 Discussion items: · Sidewalks for Walker and Sheridan, approximate cost of $126,000 to be funded from oil rebate grant, financial participation from Port Townsend schools, State Transportation Improvement Board, and City REET funds. Rationale -- funding is in place; oil rebate grant dollars will be lost if not used in 1998; project has been identified and a preliminary work plan drafted; staff time has been invested in grant proposals and coordinating funding sources. · Motion by Councilmember Shoulberg, seconded by Councilmember Jenks to recommend project approval to the Council contingent upon staff completion of a work plan prior to March 2nd Council meeting which would meet the budget time line and the project time schedule. The project includes putting in a sidewalk on Walker from Blaine to Lawrence along Mountain View School and along Sheridan from Hastings 19th on the south side. These have been identified as critical corridors to school children in Port Townsend. Set meeting: Public Meeting, February 25, 1998.5:30 p.m., Pope Marine Building Agenda: Water and Taylor Streets; Washington and Quincy Streets Transportation {DOT). Councilmember Badame February 12, 1998 Discussion items: ~ Hood Canal Bridge -- note to public March 4th regarding bridge closure. Announced meeting: At Jefferson Transit with WSDOT -- project overlay and restripe in 1999 from airport to ferry dock. Mr. Badame commented about issues addressed in the Transportation Committee, January 23, 1998 regarding Walnut and W Streets (Messrs. Angell and Barth both in attendance.) Discussion followed regarding the issues. City Council Minutes Page 7 February 17, 1998 ORDINANCE NO. 2630 AN ORDINANCE OF THE CITY OF PORT TOWNSEND ESTABLISHING PARKING RESTRICTIONS IN THE VICINITY OF THE INTERSECTION OF WALNUT AND W STREETS, IN ACCORDANCE WITH PTMC 10.04.150 The Mayor read the ordinance by title. Councilmember Jenks made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Badame and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Jenks made a motion that the Council adopt Ordinance No. 2630 which was seconded by Councilmember Badame. Vote held for after Public Comment. Discussion: Mr. Rambo suggested a time limit on parking. Utilities Committee. Councilmember Shoulberg February 9, 1998 (Met as Committee of the Whole) Discussion items: · Pat Scott's request for vacation rate break for water usage. (Jenks suggested a third rate for waste water.) · Lifting Public Works hiring freeze, engineer position. Straw votes were taken. Parks, Recreation and Property. Councilmember Welch Set meeting: February 18, 1998 (Regular Meetings 3rd Wednesday 12 Noon, Chetzemoka House) Agenda: Surplus property; Golf Course; Larry Scott Memorial Trail; Functional Report; Skateboard Park Public Safety Committee. Councilmember Finnie February 11, 1998 Discussion items: · Draft Decision Tree. Whether to proceed/if ready for November 1998 election. (Keith suggested time line project plan.) · Interlocal agreement with police. Sheriff Piccini interested. Police Chief Newton to provide level of service needed. Mr. Hildt assembling data from Washington Association of Cities. · Police Chief Newton -- Preliminary discussions mid-April to film at Quincy Street dock and Post Office. · Briefing from COPAB that might require Council action. Role of committee in applications for Fire Chief position. March 11, 1998, 5:30 p.m., Pope Marine probably (Regular Meetings -- 2nd Wednesday 10:00 a.m., Pope Marine Building.) Set meeting: City Council Minutes Page 8 February 17, 1998 Proceeded to Public Comment: Endangered Species Workshop Report.. Councilmember Keith *February 5, 1998 MAYOR'S REPORT Mayor Julie McCulloch reported Staff report from Finance Department. Congratulated Council on making very bottom of interest rate. Saved $266,000 at present value. · Detailed work plans; Public Works ready by next Council Meeting. · Announced: new utility rate brochure completed. · Initiative and Referendum--distributed memo to Council and staff. Jenks asked for McMahan to attend Government Operations Committee meeting to educate Council March 5, 1998, Pope Marine Building. · Historical Society invitation to Council and Mayor March 4, 1998, 7:30 a.m., light breakfast and tour of building. Jenks asked if they could have an assessment ready for that time, to be informed. Mayor McCulloch suggested the tour first, then evaluate. Will RSVP except for Mr. Welch who will be unavailable. STAFF REPORTS *Written Reports *City Clerk's Office: City Clerk Pam Kolacy *Building and Community Development: Director Bruce Freeland *City_ Administrator's Office: City Administrator Michael Hildt *Finance Director's Office: Finance Director Michael Legarsky *Library_: Director Linnea Patrick *Public Works: Director Bob Wheeler Mr. Badame expressed concern regarding the Stormwater Master plan. *City Attorney's Office: City Attorney Tim McMahan · State Legislation. Urged councilmembers to call AWC and get update. · Announced: City of Port Townsend 1998 United Fund Drive, with match, over $11,000. · Initiative and Referendum. Draft Question and Answer, public released document regarding statutes, will be ready by February 19, 1998. · Will attend Government Operations Committee meeting. Badame asked for information regarding Sequim Initiative and Referendum. Ms. Jenks noted this is the last meeting proposed for the trial format for Staff reporting and asked City Council Minutes Page 9 February 17, 1998 regarding continuance. Ms. Jenks referred to the City Clerk's report regarding Council minutes and suggested the new action plan format might be sufficient. She asked the matter be referred to the Government Affairs Committee. Ms. Kolacy to say what is required by law to be reported. Mr. Badame asked regarding the Draft PUD Contract -- Glen Cove. Mr. McMahan said it has been reviewed by the Utilities Committee, and the committee has approved it; it should be to Council next meeting. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. John Baker: Walnut and W Streets. Lives within a couple of blocks; likes the area the way it is. Suggested publishing the design in the Leader. Mr. Angell: Walnut and W Street safety issues. Cars parking and leaving, becomes parallel parking. Would like to see hydraulic engineer look at the hard pack soil. Reiterated to go for Phase II. Mr, Barth: Walnut and W Street issues. Suggested more parking on the east side of Walnut, where it is level, and 60' wide. Sorry it has gotten this far; can't eliminate it completely. Forest Sh0mer: Item D under New Business, Resolution regarding International Treaty outlawing land mines. Requested Council to endorse. Alan Youse: Agreed with Shomer. Spoke against daytime meetings. Walnut and W Streets. Suggested: 1) Make one way and use other lane for parking; 2) Modify hours of 6:00 a.m. to 11:00 p.m. to 1 hour before dawn to 1 hour after dusk; 3) Motor homes should be allowed to park; 4) Slow traffic down and make one way. Parking the way it is, is not a good idea; bluff needs to be protected. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. MOTION SECOND VOTE Jenks Approval of Ordinance 2630 -- Walnut and W Badame 5 in favor by roll call vote; Councilmembers Keith and Rambo opposed MOTION SECOND VOTE Jenks Council educate itself regarding Civil Service positions through the auspices of the Public Safety Committee. Keith Unanimous, 7 in favor by voice vote City Council Minutes Page 10 February 17, 1998 Proceeded to the Mayor's Report PUBLIC HEARINGS None Scheduled UNFINISHED BUSINESS Approval of letter to Governor Locke regarding HB 2618 and SB 6474 (toxic waste) Ms. Jenks asked permission to forward the letter to Governor Locke as drafted. Two typographical errors were noted. Consensus: Mr. Shoulberg to sign for all (Council and Mayor). MOTION Jenks SECOND Keith VOTE Send letter as amended to Governor Locke regarding toxic waste Unanimous, 7 in favor, by voice vote NEW BUSINESS RESOLUTION NO. 98-020 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND JEFFERSON COUNTY FOR A COUNTY CONTRIBUTION TO THE PEG ACCESS STUDIO FOR CALENDAR YEAR 1998 Councilmember Shoulberg made a motion that the Council adopt Resolution No. 98-020 which was seconded by Councilmember Welch and passed unanimously by voice vote after a brief discussion. RESOLUTION NO. 98-021 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING CERTAIN EXCEPTIONS TO THE HIRING MORATORIUM FOR THE PUBLIC WORKS DEPARTMENT. The Mayor suggested it may not be appropriate to remove this resolution from the agenda as requested at the beginning of the meeting, and it was therefore returned to the agenda for action. MOTION Finnie Adopt modified Resolution No. 98-021 of the City Council of the City of Port Townsend authorizing certain exceptions to the hiring City Council Minutes Page 11 February 17, 1998 SECOND VOTE moratorium for the Public Works Department to exclude the fifth Whereas (the Development Review position) and in the second to last paragraph strike the term Development Review Engineer Rambo Unanimous, 7 in favor by voice vote, following discussion ORDINANCE NO. AN ORDINANCE OF THE CITY OF PORT TOWNSEND ESTABLISHING PARKING RESTRICTIONS IN THE VICINITY OF THE INTERSECTION OF WALNUT AND W STREETS, IN ACCORDANCE W1TH PTMC 10. 04.150 (See previous Votes on Motions.) RESOLUTION NO. 98-022 RESOLUTION URGING THE US PRESIDENT AND CONGRESS OF THE UNITED STATES TO SIGN THE INTERNATIONAL TREATY OUTLAWING THE MANUFACTURING, STOCKPILING, SALE, TRANSFER AND USE OF ALL ANTI-PERSONNEL LANDMINES. Councilmember Badame made a motion that the Council adopt Resolution No. 98-022 which was seconded by Councilmember Keith and passed unanimously by voice vote after a brief discussion. PUBLIC COMMENT There were no comments. COUNCILMEMBERS GENERAL DISCUSSION Rambo: Suggested for the duration of the use of this facility for Council Meetings, reverse order of room. Put tables down at other end for public MOTION Shoulberg AUTHORIZE PUBLIC WORKS DIRECTOR TO FILL THE FUNCTIONS OF THE DEVELOPMENT REVIEW POSITION BY EITHER A TEMPORARY OR CONTRACT PERSON SECOND KEITH Discussion: Mayor clarified. Keith suggested to allow the PW Director to use his discretion. Call for the Question: Shoulberg -- 2/3 agreement not attained. Discussion: Mr. Hildt noted BCD Director has left the meeting, thinking the item was pulled from the agenda. Call for the Question: Shoulberg -- passed by 2/3rd vote. VOTE Failed -- 2 in favor; Welch, Rambo, Keith, Badame, and Jenks opposed City Council Minutes Page 12 February 17, 1998 MOTION Finnie SECOND Jenks Discussion: Call for the Question: VOTE PUBLIC WORKS DEPARTMENT PRESENT SEVERAL ALTERNATE SOLUTIONS TO THE COUNCIL TO RESOLVE THE BOTTLENECK FOR THE DEVELOPMENT REVIEW POSITION Shoulberg Unanimous, 7 in favor MOTION Shoulberg SECOND Badame FRIENDLY AMENDMENT: LIMIT THE ORGANIZATIONAL STUDY TO THE PUBLIC WORKS DEPARTMENT Discussion: Call for the Question: Shoulberg VOTE Jenks We understand we have a broader goal, but we will limit Phase I to the structure of the Public Works Department. Failed -- 3 in favor; Finnie, Welch, Rambo, and Keith opposed EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session to discuss personnel issues including City Attorney McMahan and City Administrator Hildt. No action was anticipated. The meeting was reconvened at 12:10 p.m. ADJOURNMENT There being no further business, at 12:11 p.m., Mayor McCulloch adjourned the meeting. Attest: Pamela Kolacy City Clerk City Council Minutes Page 13 February 17, 1998