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Home My WebLink About01051998 PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF JANUARY 5, 1998 The City Council of the City of Port Townsend met in regular session this fifth day of January, 1998, at 6:30 p.m. in the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Ted Shoulberg, Ian Keith, Kathryn Jenks, Mark Welch, Forrest Rambo, Peter Badame, and Joe Finnie. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, Police Chief Jim Newton, BCD Director Bruce Freeland, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Fire Chief Howard Scott, Library Director Linnea Patrick, Finance Director Michael Legarsky and Sheila Avis, Minute Taker. OATH OF OFFICE Mayor McCulloch administered the oath of office to Councilmembers Peter Badame, Joe Finnie, Ted Shoulberg and Mark Welch. None Scheduled INTRODUCTIONS and/or RECOGNITIONS PRIORITY PRESENTATION Ms. Joan Fabian, Boiler Room Board Member, introduced staff volunteer, Ms. Ellis, who presented the Boiler Room Pledge Day. MOTION SECOND VOTE Jenks Declare March 7th as Boiler Room Pledge Day Keith Held until after Public Comment Ms. Jenks recommended the Council be represented at the Marathon Dance celebration, March Th. AGENDA CHANGES OR ADDITIONS Mr. Finnie requested that the resolution he was presenting regarding staffing become Item E under New Business and the ordinance establishing adjusted salaries be made Item F. City Council Minutes Page 1 January 5, 1998 MOTION SECOND Discussion: VOTE Rambo Revise the agenda by moving Items VIII through XII to follow existing Items XIII through XVI. Shoulberg Objections were raised by Ms. Jenks, Messrs. Badame and Finnic at changing thc present agenda. MOTION FAILED -- 2 in favor; Jenks, Keith, Badame, Welch and Finnie opposed Mr. Badame requested Item A of the Consent Agenda be moved to Item G under New Business. He also requested that forthcoming Channeling Communications indicate who is going take responsibility for response. The matter will be given consideration at the Council Retreat. CONSENT AGENDA Councilmember Welch made a motion to approve the following items on the Consent Agenda as amended which was seconded by Councilmember Keith and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense $ 54,996.45 094 Garbage 35,255.91 110 Street 16,342.78 120 Library 2,067.27 130 Park 6,743.72 180 Capital Improvement 783.35 411 Water-Sewer 77,407.67 412 Storm and Surface Water 6,668.13 500 Equipment Rental 2,014.38 610 Firemen's Pension and Relief 379.47 Total $ 202,659.13 010 Current Expense $ 195.00 110 Street 2,706.71 411 Water-Sewer 6,277.82 412 Storm and Surface Water 2,955.17 500 Equipment Rental 759.36 Total $ 12,894.06 City Council Minutes Page 2 January 5, 1998 Approval of Resolutions: RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT A PROPOSAL TO THE PUGET SOUND WATER QUALITY ACTION TEAM (PSWQAD PUBLIC INVOLVEMENT AND EDUCATION (PIE) FUND TO DIRECT A WETLAND PLANTING AND ED UCA TION PR OGRAM. Moved to Item G under New Business RESOLUTION NO. 98-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN INTER-AGENCY COOPERATION AGREEMENT BETWEEN THE CITY OF PORT TOWNSEND AND PORT TOWNSEND SCHOOL DISTRICT #50 FOR THE 1997/98 SWIMMING INSTRUCTION PROGRAM. RESOLUTION NO. 98-002 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A GRANT AGREEMENT WITH THE FLOOD CONTROL ASSISTANCE PROGRAM (FCAAP) FOR GRANT FUNDS TO PREPARE IMPLEMENTATION PLAN AREA STANDARDS FOR DRAINAGE BASINS 4C, 6, 7, AND TO COMPLETE PLANS FOR DRAINAGE BASINS 5, 8 AND 9. Communications: Date Author Topic and Proposed Action 12-31-97 J. McCulloch City Council Voicemail 12-2-97 Jane Rebelowski, Dennis P. Eichhom Quimper Unitarian Fellowship - parking issue 12-11-97 Kevin Burke Compost donation thanks 12-12-97 Robert Greenway, Darby Greenway Request for Comp Plan zoning revision - referred to BCD 12-15-97 Julie McCulloch Hood Canal Bridge Tolls 12-15-97 Julie McCulloch Water Service negotiations with PTPC 12-15-97 Karen Cartmel, Chief Deputy 1998 Election Information Auditor/Elections Coordinator City Council Minutes Page 3 January 5, 1998 Date Author Topic and Proposed Action 12-17-97 Barbara Bowen Rev. Martin Luther King Jr. Community Celebration Organizing Committee 12-18-97 County Board of Commissioners and P.T. Community Center. reply fi.om Julie McCulloch 12-19-97 T. Sukert Water, wastewater issues - 12-19-97 Seattle-Northwest Securities City of Port Townsend Executive Summary, Refunding of 1978 & 1992 W&S Revenue Bonds 12-97 Solve 16, Issue V Keep citizens up-to-date on plans to improve transportation conditions on the SR 16/Tacoma Narrows corridor 12-23-97 Klara A. Fabry Solid Waste System 12-29-97 Council members Shoulberg and Keith Proposed standing committee assignments 12-29-97 Michael Hildt Cost-of-Living Adjustments for Nonunion Employees - Refer to Finance Committee 12-23-97 Washington State Dept. Of List of signatory agencies to the Public Works Transportation Emergency Response Mutual Aid Agreement Undated Randy Powers, Westside Marine to County construction limitations, Glen Cove J.Holgate annexation 1-1-98 City Clerk 1998 Council member's phone number and address list 12-31-97 Final CIP Motion For information 12-31-97 Assoc. of Washington Cities 1998 City Legislative Action Conference PUBLIC COMMENTS Ms. Barbara Bowen commented regarding her letter of December 17, 1997 to Council concerning the Rev. Martin Luther King, Jr. Community Celebration. Ms. Ann Katzenbach and Mr. John Hansen also spoke and encouraged participation in the celebration. Ms. Mary. Morrisey discussed the safety issues at Walnut and W Streets and noted vandalism of her property. Ms. Lyn Hersey welcomed new Council Members and expressed hope that the new Council will work with the community and hold the budget. She supported a hiring freeze. City Council Minutes Page 4 January 5, 1998 Dr. Phyl Speser commented on city revenues and the Economic Development side of the Comprehensive Plan. He suggested City Staff to have a "can do" attitude toward solving citizen operating problems. Mr. Bob Hinton congratulated new Council Members. Spoke against the 1998 budget, suggested eliminating committee meetings and having a meeting per month with council and the public but without city staff. Mr. Joe Breskin suggested a solution to the permitting process with a matrix he presented. Mr. Veto Garrison opposed the barricade at W and Walnut Streets and in opposition to the Waterman-Katz project. Mr. B.vron Ruby supported the M.L. King community celebration, spoke in favor of raising flags on Armistice Day, and supported the Boiler Room. He opposed utility rate increases. Ms. Madge Wallin stated her dissatisfaction with garbage rates. Mr. Tim Lambert addressed solid waste and enforcement issues. Mr. Hank Sukert spoke in opposition of the Waterman Katz project, and expressed dissatisfaction with his permit process and with utility billing practices. Don Fristoe spoke in favor of citizen participation. Mr. Ted Rogers spoke in opposition to the 1998 budget. Mr. Allan Youse spoke in favor of a city efficiency study, addressed barriers at Walnut and "W" and supported the M.L.King celebration, but not city financial support. Ms. Tami Sukert referred to her letter of December 19, 1997 and requested information on the procedure for dealing with sewage spills. Mr. Gordon Mitchell spoke in favor of controlling number of city employees and wages. Ms. Barbara Bowen withdrew her request of City funding for the M.L. King celebration and requested they double their interest in other ways. Mr. Richard Spindor suggested all council votes should be by roll call. Mayor McCulloch pointed out that Council minutes show dissenting votes. The Mayor closed Public Comments. VOTE ON MOTION Mayor McCulloch called for a vote of the motions on the floor. MOTION SECOND Discussion: VOTE Jenks Declare March 7th as Boiler Room Pledge Day Keith Ms. Jenks asked if a resolution would be appropriate. Ms. Kolacy said she would have a Council proclamation prepared for next Council Meeting. Unanimous, 7 in favor STANDING/ADHOC COMMITTEE REPORTS City Council Minutes Page 5 January 5, 1998 Land Use. Councilmember Jenks Rescheduled canceled meeting. Set meeting -- January 12, 1998, 2:00 - 5:00 p.m., Mayor's Office Agenda: State Subdivision Threshold Statute Amendment; overview of Code Enforcement issues; Hearing Examiner interview planning; education of SEPA rules; overview of Comprehensive Plan amendment process and Comp Plan docket; Land-use statutes education for quasi judicial proceedings; set regular monthly meeting date Set meeting -- January 20, 1998, 2:00 p.m., Mayor's Office Agenda: Clearing and grading statutes; consolidating throughout codes Finance Committee. Councilmember Keith Last week of December 1997 Discussion items: · Refinance of revenue bond debt. Committee recommended Council to go forward with arrangements. Set meeting -- January 13, 1998, 3:30 p.m., Mayor's Office Agenda: Documents of refunding on revenue bonds; COLAs for non-union city staff MOTION Shoulberg Council authorize the Mayor to work with the Finance and Public Works Departments to gather information and work with the Bond Council to refinance the existing water/sewer revenue bonds of 1978 and 1992 to gain a minimum of 4% present value savings SECOND Rambo Discussion: Rambo reported the interest rate the lowest since 1974, and that it will save a lot of money for the city. VOTE Held until after Public Comment Parks. Recreation and Property_. Councilmember Welch Set meeting -- January 22, 1998, Noon, Chetzemoka House Agenda: Overview of Parks and Recreation Functional Plan; PUD property at Kah Tai; update on Union Wharf-- docks and ordinance; Golf Course audit; Community Center; 35th Street Park; Blue Heron School field; sunken barge at the railroad dock. Transportation. Councilmember Badame Set meeting -- January 7, 1998, 3:00 p.m., Pope Marine Park (suggested standing meeting time -- 1 st Wednesday of each month, 3:00 p.m.) Agenda: Orientation; Walnut and W Streets; Hood Canal Bridge; State Highways and relationship to Jefferson County RTPO; draft Non-motorized Plan; transportation elements in Capital Improvement Project; downtown street and handicapped accessibility issues; procedures on rights-of-way in legislature; engineering design standards review for the Comp Plan; issues from previous year. City Council Minutes Page 6 January 5, 1998 MOTION SECOND Discussion: VOTE Badame Direct the Public Works Department to remove by end of business January 9, 1998 the 12 ecology blocks and two No Parking Signs at the corner of Walnut and W Streets Shoulberg Mr. Rambo warned against rushing to a solution, suggested coming up with a design and then remedy the situation. Held until after Public Comment Public Safety_ Committee. Councilmember Finnie Special meeting today, 12:30 p.m. Discussion items: · Item D of New Business on this agenda, review and approve fire department contract and the impact. He reported the Committee voted unanimously to award the bid. Set meeting -- January 12, 1998, 6:30 p.m. Agenda: Public Safety Facility Utilities Committee. Councilmember Shoulberg Set meeting -- January 26, 1998, Noon to 2:00 p.m., Public Works Agenda: Utility Rates; PUD infrastructure proposals at Glen Cove MOTION SECOND VOTE Jenks Prepare a proclamation supporting the efforts for the Rev. Martin Luther King celebration in our community Keith Held until after public comment MAYOR'S REPORT Mayor McCulloch noted her support of the M.L. King celebration, and citizens speaking out about their issues. She expressed concern regarding the malicious mischief that appears to have resulted from the action at Walnut and W Streets. The Mayor: · Discussed new City Hall voice mail for communication with the council members. Handed out a report from the Department Head retreat. · Announced the January 21st Association of Washington Cities annual workshop and the deadline of January 9th to sign up with City Clerk Pam Kolacy. STAFF REPORTS Public Works: Director Bob Wheeler · Sims Way Bioswale reconstruction. Budgeted for last year, but FEMA caused delays. Bid this City Council Minutes Page 7 January 5, 1998 fall for multiple years. Proposed carry-over of funds to begin this year, but not in this year's budget; asked concurrence. The Mayor said they would have to reappropriate as a supplement to the budget. Mr. Wheeler indicated there are enough available funds to pay the contractor until they can reappropriate the funds. MOTION SECOND VOTE Shoulberg Allow the Public Works Department to proceed with reconstruction of Sims Way Bioswale and execute a contract with Seton Construction for approximately $41,000. Keith Held until after Public Comment · Announced Planning Commission: Non-Motorized Plan workshop January 8th; Non-Motorized Plan Public Hearing January 22nd; Parks and Recreation Functional Plan Public Heating January 29th. Planning Commission recommendations will be forwarded to City Council. · Draft Water Plan being prepared for Council Library_: Director Linnea Patrick · Invited new council members to attend Library Board Meetings. Meetings are held on the 4th Monday of each month at 5:15 p.m. at the Library. Fire Department: Fire Chief Howard Scott · Thanked the Mayor and Public Safety Committee for approving purchase of a new fire track. City_ Clerk's Office: City Clerk Pam Kolacy · Will initiate a brief action report of Council Meetings. Would appreciate feed-back. Buildine and Community_ Development: Director Bruce Freeland · Reported that he considered the Waterman Katz Building categorically exempt from SEPA. He indicated the applicant can volunteer to give access to the waterfront, but the City cannot enforce it. City Administrator's Office: City Administrator Michael Hildt · Hopes to have material on a Project Manager for Waterman Katz at the next Council Meeting.. Finance Director's Office: Finance Director Michael Legarsky · Reported the Accounting Department has been preparing records for 1998. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch again opened the meeting for Public Comments/Questions. City Council Minutes Page 8 January 5, 1998 Jerry. Spieckerman suggested using the Intemet for city information. He spoke in opposition to the Walnut and "W" barriers. Tim Lambert spoke to the issues at Walnut and W Streets; Umatilla Street; the Sims Way Bioswale; and trucking garbage. Lyn Hersey suggested that more committee meetings be held at times more convenient to the public. Colby Fox spoke against the barriers at Walnut and "W". She also reported vandalism of her property. Mr. Allan Youse suggested committee meetings be held to accommodate those who work. Mr. Don Fristoe suggested revisiting the Waterman Katz project. Councilmember Jenks requested clarification from Building and Community Development Director Freeland regarding Waterman Katz issues. Mr. Freeland explained Waterman Katz is not a city project; the City will be a lessee. He assured the City is treating the property the same as any other property. Mr. Freeland also noted that up to this point the project has not triggered the Shorelines Act, and indicated the project is not considered new development. Mr. Shouulberg added that shoreline access would become an issue if the small "cannery" building is developed. Mr. McMahan noted in this instance, because the city will be an occupant of a project that is being constructed by a private developer, some members of the public are apparently requesting that the city impose far more stringent requirements on the developer than they have imposed on other developers of historic properties in the past. The effect of implementing such a policy would carry forward on other revitalization projects in downtown Port Townsend. The Mayor closed Public Comment. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS MOTION SECOND VOTE Shoulberg Council authorize the Mayor to work with the Finance and Public Works Departments to gather information and work with the Bond Council to refinance the existing water/sewer revenue bonds of 1978 and 1992 to gain a minimum of 4% present value savings Rambo Unanimous, 7 in favor MOTION SECOND Discussion: Badame Direct the Public Works Department to remove by end of business January 9, 1998 the 12 ecology blocks and two No Parking Signs on the corner of Walnut and W Streets Shoulberg Jenks requested they remove the barricade and leave the No Parking Signs. City Council Minutes Page 9 January 5, 1998 VOTE 6 in favor, Rambo dissenting MOTION SECOND VOTE Jenks Prepare a proclamation supporting the efforts for Martin Luther King Jr. celebration in our community Keith Unanimous, 7 in favor the Rev. MOTION SECOND VOTE Shoulberg Allow the Public Works Department to proceed with reconstruction of Sims Way Bioswale and execute a contract with Seton Construction for approximately $41,000. Keith 6 in favor, Jenks dissenting None scheduled There was none. PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS A. Election of Council President/Mayor Pro Tem Mayor McCulloch called for nominations: Ted Shoulberg by Mr. Welch · Kate Jenks by Mr. Badame · Ian Keith by Mr. Finnie Ms. Jenks declined the nomination and the Mayor declared nominations closed. VOTE Shoulberg elected by majority, 4 in favor MOTION SECOND VOTE Finnie Cast a unanimous ballot for Mr. Shoulberg Badame Rambo, opposing B. Council Standing Committee Assignments MOTION Jenks SECOND Badame Disband the Community Services Committee and move its issues and those members into a Policies and Procedures Committee City Council Minutes Page 10 January 5, 1998 Discussion: Hold for discussion at the retreat. Development Committee. MOTION WITHDRAWN Mr. Finnie also expressed need of an Economic MOTION SECOND VOTE Keith Accept Committee Assignments as proposed by the Committee on Committees Welch Unanimous, 7 in favor RESOLUTION NO. 98-003 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND EXTENDING THE EXPIRATION DATE FOR RESOLUTION NO 97-92, IMPOSING A MORATORIUM UPON APPLICATION ACCEPTANCE AND CONSIDERATION OF STREET VACATION APPLICATION Councilmember Keith made a motion that the Council adopt Resolution No. 98-003 which was seconded by Councilmember Badame and passed unanimously, 7 in favor, by voice vote after a brief discussion. RESOLUTION NO. 98-004 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND ACCEPTING FIRE APPARATUS BID AND AWARDING CONTRACT McMahan made the following amendment to the Equipment Order Contract: Witnesseth: First. The said first party hereby agrees to furnish the apparatus and equipment according to the proposal and specifications dated November 26, 1997, hereto attached and made a part of this contract, and to deliver the same as hereinafter provided. Councilmember Jenks made a motion that the Council adopt Resolution No. 98-004 with amended Equipment Order Contract which was seconded by Councilmember Welch and passed unanimously, 7 in favor, by voice vote after a brief discussion. RESOLUTION NO. 98-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DIRECTING THE MAYOR TO TAKE ALL NECESSARY STEPS TO ENACT A NINETY (90) DAY HIRING MORATORIUM ON ALL VACANT POSITIONS WITHIN THE DEPARTMENT OF PUBLIC WORKS, UNTIL THE ORGANIZATIONAL STUDY IS COMPLETED AND REVIEWED City Council Minutes Page 11 January 5, 1998 Councilmember Finnie explained the resolution. After discussion the following amendment was proposed: Amendment: .... TO ENACT A NINETY (90) DAY HIRING MORATORIUM ON ALL POSITIONS WITHIN THE DEPARTMENT OF PUBLIC WORKS, OR UNTIL THE ORGANIZATIONAL STUDY IS COMPLETED, REVIEWED AND APPROVED, WHICHEVER COMES FIRST. Councilmember Finnie made a motion that the Council adopt Resolution No. 98-005 as amended which was seconded by Councilmember Rambo and passed 6 in favor and Councilmember Keith opposed by voice vote after a brief discussion. ORDINANCE 2624 AN ORDINANCE ESTABLISHING ADJUSTED SALARIES FOR CERTAIN CITY POSITIONS, AND ESTABLISHING AN EFFECTIVE DATE. Michael Hildt introduced the ordinance, noting amendments: CADD Designer $3,010.33; Lifeguard $7.50/hour. Councilmember Shoulberg moved that the first reading be considered the second and the third be by title only which was seconded by Councilmember Badame and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Shoulberg moved that the Council adopt Ordinance No. 2624 as amended which was seconded by Councilmember Keith and passed unanimously, 7 in favor, by roll call vote. RESOLUTION NO. 98-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT A PROPOSAL TO THE PUGET SOUND WATER QUALITY ACTION TEAM (PSWQAT) PUBLIC INVOLVEMENT AND EDUCATION (PIE) FUND TO DIRECT A WETLAND PLANTING AND EDUCATION PROGRAM. Councilmember Badame made a motion that the Council adopt Resolution No. 98-006 which was seconded by Councilmember Rambo as amended and passed unanimously, 7 in favor, by voice vote after a brief discussion. PUBLIC COMMENT Lyn Hersey City issues will be discussed at a Citizen's Coalition Meeting Saturday, January 10, 1998, 9:30 a.m. at the Elks Lodge City Council Minutes Page 12 January 5, 1998 COUNCILMEMBERS GENERAL DISCUSSION Council Retreat: January 7, 1998 8:30 a.m. to Noon January 14, 1998 8:30 a.m. to 5:00 p.m. Consensus: Keep the agenda in draft form until Wednesday morning, then change as needed. Consensus: Staff attend as observers. There was none. EXECUTIVE SESSION ADJOURNMENT There being no further business, at 11:45 p.m., Mayor McCulloch adjourned the meeting. Attest: Pamela Kolacy City Clerk City Council Minutes Page 13 January 5, 1998