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Home My WebLink About10211996 MINUTES OF THE REGULAR SESSION OF OCTOBER 21, 1996 The City Council of the City of Port Townsend met in regular session this 21 st day of October, 1996, at 6:00 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Diane Perry-Thompson, Ted Shoulberg, Ian Keith, and Jean Camfield. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, Police Chief Jim Newton, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Director of Building & Community Development Dave Robison, Library Director Linnea Patrick, and Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS New appointees were introduced and responded briefly: Arts Commission -- Ms. Gwendolyn Moore, originator of Turtle Bluff Orchestra; co-editor and co-producer of Pengolin and Papers, triennial literary journal. Library Board -- Rev. William Maxwell, retired Episcopal Priest. PRIORITY PRESENTATIONS A. Community. Mobilization on Youth, Jefferson County Representatives: Ms. Sherry NeSmith (Public Health Nurse/Jefferson County Mental Health Consultant) and Ms. Jean Baldwin. Goal is to start a County Youth Coalition, with representatives from various agencies and youth representatives; first agenda item -- use of drugs and alcohol in youth. An all day forum by invitation, will be held November 14th, at Fort Worden. Another session will be sponsored by Port Townsend High School. Representatives asked participation and assistance from City for this long-term program. B. City Timber Property. -- City Watershed Advisory Committee Tour Reference was made to a study by Ken Gilbertson Associates and city staff regarding city- owned timber property. The inventory was developed so the City can begin make decisions concerning the use of the properties. Presentation tonight is educational, presenting information on City-owned property outside the city limits. Bob Wheeler reported the Gilbertson study shows the City owns a total of 827 acres of timber property, 420 acres harvestable -- timber valued at $7 million. Potential income from. managing these resources may be projected to a potential of $100,000/year. He said on the recent tour various properties were visited and discussed, including City Lake, Lords Lake, and Snow Creek. Other discussion topics included potential land trades, and Comprehensive Plan goals. He stated work is starting through the Utilities Committee to make analysis and recommendations for future of the properties. Public Comment: Mayor McCulloch moved public comment ahead of the Consent Agenda to accommodate the following discussion: · Mr. Mel Dunivan thanked the City for the swift response to putting wheel chair access in various locations downtown. He discussed the comer of 12th and Landes at Safeway but said the street light is on the wrong side of the street. He said it does not help people from Claridge Court. · Mr. Wheeler noted the 3-way stop at 12th and Landes and the light installed on the comer. He said they need to discuss the possibility for more light at a different comer or other types of lighting. He pointed out there is a ramp toward Safeway and indicated discussions with Safeway will be begun. · Mr. Lon Gould, Jefferson Council of Blind, thanked the City and also Mr. Joe Fields for their prompt attention. AGENDA CHANGES OR ADDITIONS VI.(I.) -- Resolution 96-133 moved to New Business. Councilmember Jenks expressed appreciation for the documentation of Public Hearings, detail of discussion and motions, etc. in the minutes. Minutes were amended for July 1 and 3, 1996 and September 16, 1996. Councilmember Harpole asked if there had been any action taken in response to the letter received from Mr. Jim Parker regarding the lots owned by the PUD. Mayor McCulloch said there were no resources available for purchasing the property, so no action was taken. There was brief discussion. CONSENT AGENDA Councilmember Harpole made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. Approval of Minutes for July 1 and 3, 1996; September 16, 1996; October 7, 1996 as written without reading and amended. Approval of the following Bills and Claims: 010 Current Expense $ 85,500.21 094 Garbage 51,388.18 2 110 Street 120 Library 130 Park 150 Hotel-Motel Transient Tax 180 Capital Improvement 411 Water-Sewer 412 Storm and Surface Water 500 Equipment Rental 610 Firemen's Pension and Relief 9,883.47 5,386.47 2,598.37 400.00 11,399.25 68,975.78 1,903.42 10,957.98 508,65 Total $ 248,901.78 Approval of Resolutions: RESOLUTION NO. 96-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND FIXING THE TIME FOR HEARING ON A PETITION FOR VACATION OF A STREET. RESOLUTION NO. 96-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A CALL FOR BIDS FOR PETROLEUM PRODUCTS. RESOLUTION NO. 96-129 A RESOLUTION AUTHORING THE MAYOR TO SIGN AN AGREEMENT WITH POPE RESOURCES REGARDING THE PURCHASE OF LAND IN THE CITY LAKE WATERSHED AND AUTHORIZING THE TREASURER TO ISSUE WARRANTS FOR THE PURCHASE OF THE LAND IN ACCORDANCE WITH THE AGREEMENT RESOLUTION NO. 96-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #7 FOR $8,9000.00 TO THE UNION WHARF RECONSTRUCTION PROJECT CONTRACT WITH HURLEN CONSTRUCTION. RESOLUTION NO. 96-131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN CHANGE ORDER #8 FOR AN AMOUNT NOT TO EXCEED $66,400.00 TO THE UNION WHARF RECONSTRUCTION PROJECT CONTRACT WITH HURLEN CONSTRUCTION. 3 RESOLUTION NO. 96-132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND TO CONTINUE TO ALLOW THE USE OF THE CITY'S PROPERTY AT WASHINGTON AND MONROE STREETS AS A SKATEBOARD RECREATION AREA UNTIL APRIL 15, 1997. RESOLUTION NO. 96-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND SUPPORTING THE MAIN STREET PROGRAM OF PORT TOWNSEND'S ENTRY INTO THE GREAT AMERICAN MAIN STREET AWARDS COMPETITION. Communications: A letter dated October 8, 1996, from James G. Parker, Manager Public Utility District #1, to Cy Heffeman, Chair, Water Utility Coordinating Committee and copied to Council objecting to the City showing Glen Cove within the City's new service area. (To Utilities Committee.) A letter dated October 8, 1996, from James G. Parker, Manager Public Utility District (PUD) # 1, to Mayor McCulloch regarding lack of response by early September 1996 to the PUD proposal to sell 34 lots to the City running from Kah Tai Care Center to the Washington Mutual Bank and offer of same to other local government agencies or to the general public. (For information.) A letter of commendation dated October 11, 1996, Dale F. Witte, Port Townsend, for the excellent job on the storm drain and street improvements on McPherson Street. (For information.) A letter dated October 1, 1996, to the Planning Commission and copied to Council from Liz Smith, North by Northwest, 918 Water Street, Port Townsend, commenting on revisions to the Hedges and Fences Code. (For information.) A letter dated October 14, 1996, from the Community Mobilization on Youth Summit Planning Committee to Mayor McCulloch and copied to Council with an invitation to attend a Youth Summit November 14 at Fort Worden. A letter dated October 14, 1996, from Myron G. Offstein, Port Townsend, commenting on proposed revisions to the Home Occupation Code. A memorandum dated October 16, 1996, from BCD Director Robison to Council and Planning Commission enclosing a City Document List. A memorandum dated October 16, 1996, from Public Works Director Wheeler to Council 4 regarding Request for Payment for 1996 Road Reconstruction and Drainage Project for Discovery Road and McPherson Street. (For information.) A letter dated October 16, 1996, to the Planning Commission and copied to Council from Joseph and Cindy Hill Finnie, Rainshadow Properties, Inc. 714 Washington Street, Port Townsend, with comments supporting Option #2 of the proposed parking code changes. (For information.) A memorandum dated October 17, 1996, from Public Works Director Wheeler to Council concerning a Tri Area Treatment System Construction Work Change Order coming for approval later this fall. (For information.) An article copied by BCD dated Fall 1996, About Growth, Growth Management publication. (For information.) An article copied by BCD dated September 1996, £andlines, Newsletter of Lincoln Institute of Land Policy. (For information.) This concludes the Consent Agenda. Preceded the Consent Agenda. PUBLIC COMMENTS STANDING/ADHOC COMMITTEE REPORTS Haines Street Project. Councilmember Perry-Thompson Reported: The list of people to work on cottages includes seven from the library, two from Public Works, and Councilmembers Harpole, Keith and Davidson. City does not yet have a coordinator for volunteers. Mayor McCulloch said Doug Simpson will make a specific list of things that need to be done. Harpole needs a place to store furniture donations by December 1 st. Jefferson Community_ Network. Councilmember Perry-Thompson October 24, 1996 Reported: Will have orientation and then one meeting monthly. Requested appointment of alternate representative. Solid Waste Advisory. Committee. Councilmember Shoulberg Reported: Discussed functional alternatives to privatizing the transfer station and effects on Skookum and the recycling program. City has suggested changes to draft report. Land Use Committee. Councilmember Keith October 17, 1996 Discussion items: · Forest Practices Act Conversion application filed for a 30 acre parcel at SE Mill Road and SR 20 just outside City Limits. Proponent wishes to convert to unspecified industrial use. County to have lead; city concerned with proposal for out-of-city Urban Growth Area. · Reviewed an ordinance to establish a process for annual amendment of the Comp Plan. Parks and Recreation Functional Plan Oversight. Councilmember Davidson October 15, 1996 Reported: Fine tuned Parks & Recreation survey -- 800 people selected to receive. Important to complete and return. Information article written by Jim Farmer and Councilmember Harpole, hopefully in Leader 10/31. parks. Recreation and Property_. Councilmember Harpole October 14, 1996 Discussion items: · Mainstreet -- unanimously approved their use of McCurdy Pavilion for Victorian Festival, 3/22 and 3/23/97. · Skateboard Ama -- until April 15. (Approved on tonight's Consent Agenda.) Interested in using sidewalk material being replaced at Union Wharf for ballast. (Request for information #7 from Oregon.) · Budget -- particularly recreation. Possibly implementing a 6-month pass for the swimming pool; operations and maintenance concerns over next year; Union Wharf and 35th Street Park on line next year -- park staff is being taxed by new projects.. · City Lake purchase (Approved tonight.) · Swim Program -- 1st through 5th grade to begin January 1997. School District contributing $7200. JJ~Jgll.~Jl~f. Councilmember Harpole October 9, 1996 Discussion items: · Postponed dedication -- (Concern for inclement weather and no handrails.) Reported $69,000 additional funding received from ALEA. Additional $99,000 grant for moorage floats is pending. Will rebuild sidewalks on both side of street; repave street out to Water Street; negotiating with Puget Power for underground utilities; negotiating with Timbercraft for building construction. Noted Bonzo DeLeo's concerns for winter high tide storms. Wharf is built to last and endure storms. Applauded city staff and Bob Little, project manager. Joint Finance and Utilities. Councilmember Davidson October 16, 1996 6 Discussion items: · Heavy Haulout -- Agreed to the $25,000 permit fees and left the deferred billing to the discretion of BCD Department. Need for second supplemental budget. Stacey Thompson to receive requests by October 21, will have proposal by October 25, ordinance to Council November 18 for first reading. · Utility Rates 1997 -- extensive dialogue. The joint committee is not making a recommendation for 1997 utility rates at this time. · A motion was made by Keith, seconded, and approved 3 to 1 (Shoulberg dissenting) that the 1996 ending fund balance associated with the 1992 revenue bond that was issued to help finance the construction of the new wastewater treatment facility, in light of the bond covenants, not be considered dedicated to any specific capital project. · Senior citizen discounts and low income utility rate discounts were discussed. Motion was made by Jenks, seconded, approved unanimously to increase the discounts by 5 percent for 1997. Jenks moved and approved unanimously to bring the matter of discounts to the full Council at some later date. · Moved, seconded, approved 3 to 1 (Davidson dissenting) to ask Council what lump sum grant could be given to Community Action Council to be used for day care for those citizens who are involved in job training and are in living situations where the utility rate discounts cannot be passed on to them. · Fees increases/decreases incorporated into the 1997 budget. Also discussed impact fees, e.g. streets, schools, and fire; requested discussion be included on the Council Retreat agenda. Finance Committee. Councilmember Davidson Set Meeting: October 31, 1996, Noon Agenda: Consider supplemental budget requests Public Safe _ty Committee. Councilmember Jenks Reported: Has 11 copies of John Graham and Associates reports for interim space plan. Last meeting with the consultant will be October 29. Policjn_~ Advisory_ Board Meeting. Councilmember Jenks October 8, 1996 Discussion items: · Invited to 10/29 Public Safety Meeting. · Discussed Mr. Rogers letter re Police Dept. Noted Mr. Rogers subsequently signed for police ride-along program. 7 Reported: Received a letter from Mr. Bob Garrison who witnessed another accident at VanBuren and Franklin. Jenks advised him to express concerns to Council regarding right-of-way education. Mayor McCulloch suggested maybe the state has information available and perhaps city should revisit policy on stop signs at those intersections. Utilities. Councilmember Shoulberg October 17, 1996 MAYOR'S REPORT Mayor Julie McCulloch announced there will be an Executive Session for approximately 15 minutes at the end of the meeting on personnel matters. A. Recommendation on Utility_ Rate and Fee Increases Read Memorandums of fee schedules, attachments, and improvements. · Shoulberg: Utilities Committee supported the Mayor's recommendation for changing the cumulative fees for stormwater to a system development charge. · Keith: It involves a slight increase, but will have a break-even point later. Set meetings: October 30, 1996, 7:00 p.m., City Hall City Council Workshop on GIS January 13, 1997, 7:00 - 9:00 p.m., City Council Workshop, Public Works Engineering Group B. Set Date for Council Retreat -- January 24 (tentatively) STAFF REPORTS Public Works: Director Bob Wheeler Tri-Area Treatment System Constmcti0n Work Change Order: Memorandum to Council on Work Change Order greater than $6,000. During testing of the third filter and new chemical feed systems discovered piping errors by CH2M Hill. CH2M Hill will cover cost to correct their errors. Two workshops -- Local Improvement District, October 25, 1996, 10:00 a.m. - 4:30 p.m., Pope Marine Building. Planning and Financing Capital Improvements, WA State Chapter, Satellite, Port Hadlock Western Washington campus, October 30, 1996, 9:00 a.m. to Noon. Reported: Basically done with first phase of 14th and McPherson, and Discovery Road. Stormwater projects being done: Umatilla and Cook Avenue. Not a full fix this year, but will fix pavement. 8 City_ Administrator's Office: City Administrator Hildt Attended a two-day conference with City Attorney McMahan on employment laws and regulations in Washington. Building and Community_ Development: Director Dave Robison In response to Councilmember Jenks' request and the Planning Commission Workshop Meeting, on conducting a Public Hearing, October 24th, included in Council packets is a City document list. Councilmembers asked to return lists to BCD so any documents missing can be provided. City Attorney's Office: City Attomey McMahan Working on personnel issues and material for the GMA petition board. Motion hearing with the GMA Hearing Board, City Hall November 14, 1996, 1:15 p.m. Items of standing will be considered. First briefs are due December 5 from Port of Port Townsend and Jefferson County Home Builders; hearing on the merits will be all day January 14, 1997, Pope Marine Building. projects: Police Department: Police Chief Jim Newton Last Monday in the wind storm, a disaster exercise staged. Overall, state evaluators were impressed. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. There being none, Mayor McCulloch closed the Public Comment/Questions portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. There being none, Mayor McCulloch closed the Public Comment portion of the meeting. None Scheduled. There was none. PUBLIC HEARINGS UNFINISHED BUSINESS 9 NEW BUSINESS RESOLUTION NO. 96-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CH2M-HILL FOR DESIGN AND SERVICES DURING CONSTRUCTION OF THE SPARLING WELL AND TREATMENT PLANT IMPROVEMENTS Councilmember Jenks noted this as an example of committee work. She said the City is not the only player, that it took commitment from Council, Staff, the PUD, County, and affected resident citizens, that it is an example of working together to share money and decisions. Councilmember Jenks made a motion that the Council adopt Resolution No. 96-133 which was seconded by Councilmember Harpole and passed unanimously by voice vote. PUBLIC COMMENT There was none. COUNCILMEMBERS GENERAL DISCUSSION Councilmember Harpole suggested Council consider oaths for witnesses as discussed in the recent Land Use Issues/Hearing Process workshop.He proposed discussion at the Council Retreat. He also reported he would be unavailable for the November 7th budget meeting. EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session to discuss personnel issues including City Attorney Tim McMahan, City Administrator Michael Hildt, and Police Chief Jim Newton. The meeting was reconvened at 8:35 p.m. ADJOURNMENT There being no further business, at 8:35 p.m., Mayor McCulloch adjourned the meeting. Attest: Pamela Kolacy City Clerk 10