HomeMy WebLinkAbout110810CITY OF PORT TOWNSEND
MINUTES OF THE SPECIAL BUSINESS MEETING OF NOVEMBER 8, 2010
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The City Council of the City of Port Townsend met in regular session the eighth day of
November, 2010, in the Port Townsend City Council Chambers of City Hall, Mayor
Michelle Sandoval presiding.
ROLL CALL
Councilmembers present at roll call were David King, Laurie Medlicott, Kris Nelson,
George Randels, Catharine Robinson, Michelle Sandoval, and Mark Welch.
Staff members present were City Manager David Timmons, City Attorney John Watts,
Development Services Director Rick Sepler, Public Works Director Ken Clow, Finance
Director Michael Legarsky, and City Clerk Pam Kolacy.
CHANGES TO THE AGENDA
There were no changes to the agenda.
COMMENTS FROM THE PUBLIC
Public comment
There were no comments from the public.
CONSENT AGENDA
Motion: George Randels moved to approve the following items on the consent
agenda: Bills Claims and Warrants- Vouchers 112912 in the amount of $7, 950.00;
Voucher 112913 through 112920 + EFTs in the amount of $188,698.07. Approval of
minutes: October 25, 2010 Special Business Meeting; October 25, 2010 Workshop
Meeting; November 1, 2010 Business Meeting. Housekeeping Revisions to Recently
Adopted Ordinance 3042 -Fences, Walls, Arbors per attachment dated Nov. 3, 2010.
Authorize City Manager to enter into a Contract with the Kelly Brandon Design, Ilium
Associates and Edquist Davis Exhibits to provide consulting services for the Port
Townsend Wayfinding Project in an amount not to exceed $200,000. Authorize City
Manager to execute necessary documents to contract with Olbrechts and Associates
for hearing examiner services, Phil Olbrechts designated as the hearing examiner,
with backup in the event of unavailability provided by an associate. David King
seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
PUBLIC HEARING
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Ordinance 3049, Adopting the Budget for the City of Port Townsend,
Washington, for the Fiscal Year Ending December 31, 2011
Mayor Sandoval reviewed the rules of procedure for public hearings. Council
members did not have any financial or property interests to disclose although Ms.
Nelson stated she is the president of the Jefferson County Chamber of Commerce
which requests and receives funding from the City. Mr. Watts concurred that since
no personal gain would occur from council action on the budget Ms. Nelson would
not be disqualified from participating.
Mr. Timmons reviewed the 2011 Preliminary Budget with highlights including no
overall cost of living increase for employees, placeholder for higher health care
costs while the city shops for alternative plan to lower costs; two positions
consolidated into one and a .5 decrease in DSD staff for total of 1.5 fewer full time
equivalents; completed capital budget; operating budget primarily status quo;
reserves depleted but within target goal percentage as a result of intentional
allocation of funds to support economic development efforts this year.
There was no public comment. No written comments were submitted prior to the
hearing.
Mr. Timmons stated that the Finance and Budget Committee will review utility rates.
The funds from the voter approved ballot measure will be encumbered to fund the
Fire District interlocal and county parks. During the next year there will be studies
and analysis of a potential park district. No additional funds are available yet for the
street fund.
The final budget will be adjusted to reflect additional funds available through the
focal sales tax levy and the failure of the state {iquor initiatives. Individual
community services contracts will be approved by Council rather than granting
blanket authority for the City Manager to negotiate. Funding will be the same or
lower than 2010 but more services will be requested from those organizations
receiving funding.
Mr. Timmons stated that non-profit funding is targeted at $118,000 for the YMCA
(down from $138,000) with negotiation to cover the former Big Brothers and Sisters
mentorship program within that contract; Boiler Room funding will be below $10,000
as they transition away from city funding support; the Chamber and Visitors Center
will maintain the same funding but reallocate dollars to develop a part time position
for the convention and visitors bureau; Main Street funding will be the same but the
contract will include services such as working with merchants on behalf of the city
during the replacement of downtown sidewalks. All these contracts will be approved
individually by the Council.
Council discussion followed. Topics included real estate tax revenue figures and
whether they have been or should be adjusted to reflect current economy (numbers
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are being revised downward per Finance Director); keeping general fund reserve
within established policy (5-8%); positive effect of fast year of library levy collections
on general fund (elimination of general fund support of the library); new practice of
attributing revenues directly to separate funds without passing them through general
fund; how Visitor Information Center funds are accounted for in the budget.
Mr. Timmons reviewed the various funds and their reserve balances. He noted that
cash reserves have been somewhat eroded by the phase in of the Library levy
(General Fund has been making up the difference).
Staff will provide a property tax breakdown showing disbursement of the
approximately $2.7 million to debt service, contingency, Fire/EMS, community
services, library and pension funds. Changes to the budget as a result of the recent
election will also be incorporated prior to second reading and adoption.
Mayor Sandoval declared the public hearing concluded.
Motion: George Randels moved to approve first reading of Ordinance 3049,
Adopting the Budget for the City of Port Townsend, Washington, for the Fiscal Year
Ending December 31, 2011. David King seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
UNFINISHED BUSINESS
Ordinance 3046, appropriatiing the Sum of $79,878 to the General Fund; $7,478
to the Contingency Fund; $2,400 to the Drug Enforcement and Education Fund;
$35,754 the Library Fund; $4,000 to the Public Works Admin & Engineering
Fund; $3,577 to the Lodging Tax Fund; $126,513 to the Water/Sewer Utility
Fund; $508,442 to the Transmission Line Replacement Fund; $10,100 to the Golf
Course Fund and making findings and declaring an emergency.
Mr. Legarsky reviewed the packet materials and noted that since the first reading of
the ordinance, he has added more descriptors to the text of the ordinance as
requested by Council. The numbers in the ordinance have not changed.
There was no public comment.
Motion: David King moved to approve Ordinance 3046, appropriating the Sum of
$79,878 to the General Fund; $7,478 to the Contingency Fund; $2,400 to the Drug
Enforcement and Education Fund; $35,754 the Library Fund; $4,000 to the Public
Works Admin & Engineering Fund; $3, 577 to the Lodging Tax Fund; $126, 513 to the
Water/Sewer Utility Fund; $508,442 to the Transmission Line Replacement Fund;
$10,100 to the Golf Course Fund and making findings and declaring an emergency.
George Randels seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
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NEW BUSINESS
Ms. Robinson proposed moving up Item C (Deferral of Building and Development
Permit Fees ...) to the first item under New Business as representatives of the public
are present to comment on that item. There were no objections.
Ordinance 3052, Providing for Deferral of Building and Development Permit
Fees and Utility Connection Charges for Low Income Housing Projects and Re-
Codifying Deferrals for System Development Charges.
Mr. Watts reviewed the packet materials.
He agreed with a suggested change on page 2 of Exhibit A, in second paragraph
under "C" that "waived" should be changed to "deferred" to reflect the intent of the
ordinance.
During Council questions and discussion, questions were raised about the 10 year
limit on repayment of the deferred fee if an affordable housing unit reverted to a
market rate unit, about the limitation of program eligibility to four dwelling units per
applicant per year, and whether the definition of "low income" should be further
clarified.
Public Comment
Jamie Maciejewski, Director of Habitat for Humanity gave an overview of Habitat's
process. She indicated that she supports the idea of having the repayment clause
in perpetuity but would like to have the maximum of four dwelling units per agency
per year raised or eliminated.
Council held extensive discussion about the questions considered earlier. Other
points brought up included the possibility of setting up a revolving fund with
repayment of deferred fees; impact to building permit revenues if there is no cap on
deferrals per year; limiting deferral fees by cumulative amount as a percent of the
budget rather than by number of units affected; pros and cons of keeping housing in
low income status for perpetuity versus having some low income housing evolve
into market rate housing and thus avoiding perpetual pockets of low income units.
Motion: Mark Welch moved to approve first reading of Ordinance 3052 -Providing
for Deferral of Building and Development Permit Fees and Utility Connection
Charges for Low Income Housing Projects and Re-Codifying Deferrals for System
Development Charges and refer this to the CD/LU Committee for recommendation
prior to adoption. George Randels seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
RECESS
Mayor Sandoval declared a recess at 8:10 p.m. for the purpose of a break.
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RECONVENE
The meeting was reconvened at 8:22 p.m.
Ordinance 3050, providing for the issuance and sale of $[3,815,000] par value
of Limited Tax General Obligation Bonds, 2010, of the City to provide the funds
with which to pay the cost of improvements to sidewalks, utilities and the
library; and fixing the terms and covenants of the bonds.
Mr. Timmons reviewed the packet materials.
There was no public comment.
Motion: Mark Welch moved to approve first reading of Ordinance 3050, providing for
the issuance and sale of $(3, 815, 000] par value of Limited Tax General Obligation
Bonds, 2010, of the City to provide the funds with which to pay the cost of various
capital improvements; and fixing the terms and covenants of the bonds. George
Randels seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Ordinance 3051, removing Public Works Department fees in PTMC 3.36.020 and
12.16.060 from the Municipal Code and amending 2.76.031 on fees, and
adopting and amending Public Works Department fees and adding to and
amending Development Services Department fees iin Resolution 10-035.
DSD Director Rick Sepler reviewed the packet materials.
There was no public comment.
Motion: Mark Welch moved to approve first reading of Ordinance 3051, Deleting
from the Port Townsend Municipal Code, Section 3.36.020 Public Works and Utility
Billing Service Fees Schedule, and Amending Sections 12.16.060 Fees Relating to
Filing of Plats, 2.76.031 Relating to Fees and Sections 12.04.090b, 13.14.030b,
13.23.030b Relating to Tier 1 Fees, and Replacing Code Sections Referring to
Chapter 3.36 Fees to Fees Adopted by Council Resolution. George Randels
seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Purchase of Markley Property (Block 1, Motorline Addition) -Howard Street
Improvements/Mitigation and 20th Street Improvements
City Attorney John Watts reviewed the packet materials.
There was no public comment.
Motion: David King moved to authorize the City Manager to negotiate terms for the
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property purchase at $40,000, with funding from an interfund loan as outlined in the
agenda packet. George Randels seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
ADJOURN
There being no further business, the meeting was adjourned at 9:17 p.m.
Attest:
i' ~ l
~`~~r. ~ ~l`. j 1 ~. ~_ ~:.
Pamela Kolacy,
City Clerk
MMC
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