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HomeMy WebLinkAbout12161997 . . . the cost will be in tenns of (for example) the opportunity to have better infonnation for the basis ofthe process next year, rather than slowing down the job costing and allocation system. This delay must be part of the choice, Mr. Welch disagreed and said it depends on the level of comfort ofthe council with some major elements of the capital improvement program, noting that many major elements are already exempted. After more discussion, Ms. Jenks called for the question. A 2/3 majority was not obtained in favor, and discussion continued. Mr. Davidson wanted some reassurance that passing the motion will not halt the process of the overhaul of the financial system for bar code revision and job costing. Mr. Legarsky stated that staff availability is a critical component and Mr. Wheeler stated his hope that passage of the motion will not jeopardize the job costing work. Mr. Shoulberg called for the question. There was no objection. The motion then failed 4-3 by roll call vote, with Mr. Keith, Mr. Shoulberg, Mr. Rambo and Ms. Perry- Thompson opposed. Ms. Jenks moved to continue the meeting to Tuesday, December 16 at 6:30 at the Pope Marine Building. Mr. Welch seconded. The motion carried unanimously, The meeting was recessed at 11 :45 p.m. /' " /' '. /, ' ¡.', Pamela Kolacy, City Clerk " PORT TOWNSEND CITY COUNCIL MINUTES FROM THE CONTINUED MEETING OF DECEMBER 16, 1997 CONTINUED FROM DECEMBER 15, 1997 The City Council of the City of Port Townend met in continued session this sixteenth day of December, 1997, at 6:30 at the Pope Marine Park Building, Mayor Julie McCulloch presiding. ROLL CALL City Council Minutes Page 7 December 15 & 16, 1997 . . . Councilmember present at roll call were Bill Davidson, Kathryn Jenks, Ian Keith, Diane Perry- Thompson, Forrest Rambo, Ted Shoulberg, and Mark Welch. NEW BUSINESS Mr. Shoulberg moved for reconsideration of Mr. Welch's CIP motion proposed on December 15, as amended. Mr. Keith seconded. The motion carried unanimously with 7 in favor. The motion proposed last evening was returned to the floor. Mr. Davidson suggested moved to amend the original motion to add the library technology grant as the fifth exemption "from the above provisions until March 31, 1998" Ms, Jenks suggested wording for the final paragraph preceding the five numbered exemptions to add "these include, but ar not limited to those on the following list", She also moved to add "including public involvement" to the first page, #7. Ms. Jenks then stated the motion established a process, and called for the question. A 2/3 majority was not obtained, and discussion continued. After more discussion, the vote was taken on the following amended motion: Move to approve the 1998 Capital Improvement Program, and proposedfunding sources, including councilmanic and general revenue bonds, with the following provisions: Issuance of any revenue or councilmanic bond included as afunding source in this CIP shall be contingent on council approval of an aggregate Capital Improvement Work plan for the years 1998-2002. This plan will contain at a minimum: (1) A narrative description of the nature and scope of each included project. (2) A prioritization of each CIP project with a rationale for their placement and inclusion in the CIP hierarchy. (3) Approximate timeline including start date, major milestones, and projected duration. (4) Estimated budget for each project including specific funding sources, overall costs as a percentage of the total CIP budget, and likely representative costs to individual citizens whether through rates or taxes (e.g., project X will result in an average $ Y monthly amount from rates from utility Z). (5) Projected stafJresources involved. (6) The specific project's relationship to other capital projects. Including capital projects reasonably anticipated, but not delineated within the 1998 CIP (e.g. Police Facility). (7) Other criteria, including public involvement, established by Council before January 31, 1998. City Council Minutes Page 8 December 15 & 16, 1997 . . . Additionally: Expenditures from any Revenue or Councilmanic bond issued under the above provis ions shall further be contingent upon Council approval of a project specific work plan. which, in addition to the previous information, shall specifically identify and delineate: (1) Project management (2) Outside consultants and/or engineering required (3) Itemized budget (4) Specific time line including: estimated stafJtime for each phase, specific milestones, and relationship to concurrent projects. (5) Delineation of the project specific and cumulative demands of staff resources required by the individual and currently ongoing projects and existing operations and maintenance commitments. (6) Other criteria, including public involvement, established by Council before February 28, 1998. Except that the following continuing and ongoing Department of Health agreed ordered, and 1997 CIP and earlier projects and expenditures shall be exempted from the above provisions until March 31, 1998; these include, but are not limited to those on the following lis!. In addition, the library technology grant shall be exempted from the above provisions until March 31, 1998. (1) Planning. engineering, and property acquisition for the CT pipeline and Tri-Area Well Improvements (DOH Agreed Order) (2) Water System Master Plan, Wastewater Master Plan, Storm water Master Plan (3) Dungeness-Quilcene Implementation (4) Tier I Engineering (5) Library Technology Grant The motion carried 6-1 by roll call vote, with Mr. Rambo opposed. Motion carries with 6 in favor, Rambo opposed. Mr. Legarsky then noted some parts ofthe proposed 1998 budget document would need to be changed to conform with the motion. He began listing some specific changes. Ms. Jenks then noted her preference that the motion be made generically and made contingent upon looking at the amended list. She stated that the motion just passed will be sufficient for staff to amend the budget document and said that this would be preferable to committing to specifics at this time. City Council Minutes Page 9 December 15 & 16, 1997 . . . Mr. Legarsky left the meeting to begin revisions to the budget. RESOLUTION 97-124 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE PORT TOWNSEND SOLID WASTE COLLECTION AND RECYCLING CONTRACT WITH SUPERIOR REFUSE REMOVAL, INc. FROM JANUARY 1, 1998 TO DECEMBER 31,2002. Mr. Shoulberg moved for adoption of Resolution 97-124. Mr. Rambo seconded. After brief discussion, the motion carried unanimously by voice vote, with seven in favor. Consensus was to move forward to the Public Comment period to accommodate citizens in attendance. PUBLIC COMMENT The following citizens spoke against approval of the 1998 budget and in favor of making the budget process more user-friendly. Bob Carter Byron Ruby Tony (last name unclear) Lyn Hersey Michael Anderson Hank Sukert Mel Mefford Codi Halliday Brad Hoover Bill Pearce Allan Youse There being no further speakers, the public comment period was closed. NEW BUSINESS ORDINANCE 2618 AN ORDINANCE ESTABLISHING THE FEES FOR THE RECREATION AND SWIMMING PROGRAMS, EFFECTIVE JANUARY 1, 1998, AND AMENDING ORDINANCE NO. 2557 Mayor McCulloch read the ordinance by title. Mr. Shoulberg moved that the first reading be considered the second and the third be by title only. Mr, Keith seconded, The motion carried unanimously, with 7 in favor. Ms. Kolacy again read the ordinance by title. City Council Minutes Page 10 December 15 & 16,1997 . . . Mr. Keith then moved for adoption of Ordinance 2618. Ms. Perry Thompson seconded. After a short discussion, the motion carried unanimously by roll call vote with 7 in favor. ORDINANCE 2619 AN ORDINANCE AMENDING SECTION 3.36.020, PUBLIC WORKS AND UTILITY . BILLING SERVICE FEE SCHEDULE, CHAPTER 3.36, PERMIT, APPLICATION AND APPEAL FEES OF THE PORT TOWNSEND MUNICIPAL CODE, AMENDING FEES FOR CITY-ENGINEERED DESIGN DRAWINGS, WATER METER INSTALLATION, AND DOCUMENT AND LABOR COSTS. Mayor McCulloch read the ordinance by title. Ms. Perry Thompson moved that the first reading be considered the second reading and the third be by title only, Mr. Keith seconded. The motion carried with 6 in favor, Mr. Rambo abstaining. Ms. Kolacy again read the ordinance by title, Ms. Jenks moved for adoption of Ordinance 2619, Mr. Keith seconded. After brief discussion and clarification, the motion carried unanimously by roll call vote, with 7 in favor. ORDINANCE 2620 AN ORDINANCE AMENDING TITLE 6, HEALTH AND SANITATION, CHAPTER 6,04, GARBAGE COLLECTION AND DISPOSAL, CLARIFYING THE BILLING STATUS OF SINGLE FAMILY AND MULTI-FAMILY RESIDENTS TO ENCOURAGE CURBSIDE RECYCLING; AMENDING CUSTOMER RATES TO IMPLEMENT THE 1998 BUDGET RECOMMENDATIONS AND THE CONTRACT WITH THE CITY'S SOLID WASTE CONTRACTOR; ADDING RATES FOR COMMERCIAL COMPACT GARBAGE COLLECTION; AND ADOPTING a NEW CHAPTER 6.06, "LOW-INCOME, LOW-INCOME DISABLED AND LOW-INCOME SENIOR CITIZEN SOLID WASTE COLLECTION RATE REDUCTION PROGRAM" Mayor McCulloch read the ordinance by title. Mr. Keith moved that for Ordinance 2620 the first reading be considered the second reading, and the third be by title only, Mr. Perry Thompson seconded. The motion carried unanimously. Ms. Kolacy again read the ordinance by title. Mr. Shoulberg moved for adoption of Ordinance 2620. Mr. Keith seconded. After discussion and clarification, the motion carried unanimously by roll call vote, with 7 in favor, ORDINANCE 2621 AN ORDINANCE AMENDING CHAPTER 13.03, SYSTEM DEVELOPMENT CHARGES FOR WATER AND SEWER CONNECTIONS, SECTION 13.03.030 WATER DEVELOPMENT CHARGE AND SECTION 13.03.040 SEWER SYSTEM DEVELOPMENT CHARGE. Mayor McCulloch read the ordinance by title. Mr. Shoulberg moved that for ordinance 2621, the City Council Minutes Page 11 December 15 & 16, 1997 . . . first reading be considered the second reading, and the third be by title only. The motion carried unanimously with 7 in favor. Ms. Kolacy again read the ordinance by title. Mr. Shoulberg moved for adoption of Ordinance 2621, Mr. Keith seconded, The motion carried unanimously by roll call vote, with 7 in favor. ORDINANCE 2622 AN ORDINANCE AMENDING CHAPTER 13.05, UTILITY RATES AND CHARGES, SECTIONS 13.05.030 MONTHLY WATER RATES, 13.05.040, SEWER RATES, AND 13.05.050, STORMWATER UTILITY SERVICE RATES OF THE PORT TOWNSEND MUNICIPAL CODE, TO REFLECT SYSTEM NEEDS AND SERVICE COSTS EFFECTIVE FEBRUARY 1, 1998. Mayor McCulloch read the ordinance by title. Mr. Shoulberg moved that for Ordinance 2621, the first reading be considered the second reading, and the third reading be by title only. The motion carried with 6 in favor, Ms. Jenks dissenting, Ms. Kolacy again read the ordinance by title. After brief discussion, Mr. Shoulberg moved for adoption of Ordinance 2622. Mr. Keith seconded. After more discussion, Mr. Shoulberg called for the question. There was no objection. The motion carried by roll call vote 6-1, with Ms. Jenks dissenting. RECESS Mayor McCulloch called a five minute recess at 9:55 p.m. RECONVENE The meeting was reconvened at 10:05 p.m. RESOLUTION 97-125 RESOLUTION AUTHORIZING THE MA YOR TO SIGN A CONTRACT WITH ADA ENGINEERING FOR 1998 TIER I ENGINEERING Mr. Shoulberg moved for approval of Resolution 97-125. Mr. Keith seconded. There being no discussion, the motion carried unanimously by voice vote with 7 in favor. COMMITTEE REPORTS City Council Minutes Page 12 December 15 & 16,1997 . . . Transportation Committee Set meeting: January 7, 3 p.m, at City Hall The Community Oriented Policing Advisory Board has offered to send a representative to the Transportation Committee meeting to discuss re-installing a traffic light at Water and Taylor. Public Safety Committee: Meeting will be set after new council members take office. Discussion item: policies about information disseminated from Police Department to schools about juvenile violators. Jefferson County Water Council: report by Ian Keith. Mr. Keith moved to authorize the Mayor to write to the Department of Ecology in support ofthe Jefferson County Water Resource Council for a grant application: subject of grant - to enable each water resource inventory area to organize to act as a resource for watershed. Community Trade and Economic Development Affordable Housing Conference in Seattle attended by Mr. Keith. He noted is was interesting, but most new ideas are already in place in Port Townsend. Land Use Committee - Discussion items: * Parking anomaly in Title 17, Commercial Parking Requirement. Discussion of relationship to amount of impervious surface that would be required for a large retail development. Ms, Jenks requested a discussion regarding limiting maximum size of allowable development concurrently. * 98 work program for Building and Community Development * Adoption of Pt. Hudson Plan - no recommendation made * Clearing & grading - proposed ordinance has not yet been presented Set meeting: Jan. 5, 5 p.m., City Hall Community Services Committee: * interlocal agreement with County * procurement policy Solid Waste Advisory Committee meeting: Thursday, 4 p.m. Parks Committee: Set meeting: January 12, noon at Chetzemoka House. ORDINANCE 2617 AN ORDINANCE FIXING AND ADOPTING THE 1998 BUDGET FOR THE GENERAL CITY GOVERNMENT, THE WATER-SEWER UTILITIES, THE STORM City Council Minutes December 15 & 16, 1997 Page 13 . . . AND SURFACE WATER UTILITY, BOND REDEMPTION FUNDS AND CAPITAL IMPROVEMENT PROGRAM. After discussion and comments from Finance Director Michael Legarsky and Public Works Director Bob Wheeler, Mr. Shoulberg moved that the first reading of Ordinance 2617 as revised, be considered the second reading, and the third be by title only. Mr. Keith seconded, The motion carried unanimously by voice vote. Mr. Shoulberg then moved for adoption of Ordinance 2617 as revised. Ms. Perry-Thompson seconded. The motion carried 6-1 by roll call vote, with Mr. Rambo dissenting. ORDINANCE 2623 AN ORDINANCE APPROPRIATING THE SUM OF $58,129 TO THE CURRENT EXPENSE FUND; $20,567 TO THE LIBRARY FUND; $2,500 TO THE PARKS FUND; $5,731 TO THE CAPITAL IMPROVEMENT FUND; $9,000 TO THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND; $22,272 TO THE WATERISEWERFUND; AND $35,000 TO THE STORM WATER FUND, MAKING FINDINGS AND DECLARING AN EMERGENCY. Mr. Keith noted that this supplemental budget ordinance had been reviewed by the Finance Committee with recommendation for approval, and was introduced at a previous council meeting. He added that one addition had been made to the list since the Finance Committee meeting, adding a file server and computer for the Finance Department, Ms. Perry Thompson moved that the first reading be considered the second reading and the third be by title only. The motion passed unanimously by voice vote. Ms. Perry Thompson then moved for adoption of Ordinance 2623. Mr. Shoulberg seconded. The motion carried unanimously by voice vote, MA YORS REPORT Mayor McCulloch noted the exit interview with the state auditor had been held, and no findings reported, The Department Head staff retreat was held last Thursday and Friday, with the emphasis on the topic of how to better serve the council and improve organizational skills. Ms. Jenks requested written information from the meeting. STAFF REPORTS Public Works: Mr, Wheeler reported on Union Wharf installation; noted that delays and City Council Minutes Page 14 December 15 & 16,1997 . . . questions about IAC funding resulted in the project not being closed out in 1997, He also reported that a traffic study showed that a light was not technically warranted at the Water and Taylor Streets intersection. He noted, however, that the council can do a political warrant, and suggested the matter be addressed through the Transportation Committee. Mr. Wheeler then reported on the Walnut and "W" intersection. He noted that he believed council direction had been to physically eliminate parking there and that the blocks were a temporary solution, not aesthetically pleasing, but inexpensive. The issue will be returned to the T ransportati on Committee. PUBLIC COMMENT Peter Badame: asked about pending improvements to the sound system. (Mr. Welch noted equipment had been ordered) VOTE ON MOTIONS MADE DURING COMMITTEE AND STAFF REPORTS Motion authorizing mayor to write letter supporting grant application for Water Resources Council. The motion carried unanimously by voice vote. COUNCILMEMBERS' GENERAL DISCUSSION Ms. Jenks moved to add a voicemail box for the mayor and council to the City Hall telephone system, Mr. Rambo seconded. The motion carried unanimously by voice vote, ADJOURN The meeting was adjourned at 11 :35 p,m. /- "', /. '. ':~.!' . ---..¡.~ ; . " þ -", Pamela Kolacy City Clerk }, /. v' City Council Minutes Page 15 December 15 & 16. 1997