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Home My WebLink About11031997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF NOVEMBER 3, 1997 The City Council of the City of Port Townsend met in regular session this third day of November, 1997, at 6:30 p.m. in the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Diane Perry-Thompson, Ted Shoulberg, Ian Keith. Kathryn Jenks, Jean Camfield and Mark Welch. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, BCD Director Bruce Freeland, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Police Chief Jim Newton, Assistant Fire Chief Tom Aumock, Library Director Linnea Patrick, Finance Director Michael Legarskyand Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS Mayor McCulloch announced that at the close of the meeting, there were would be a time to wish outgoing Councilmember Camfield well and thank her for her contribution of years of service to the City Council. Mayor McCulloch introduced Mr. Darrell Anderson who presented an award from the Department of Ecology (DOE) to John Merchant and his stafT for outstanding management of the City of Port Townsend waste water treatment system. Mr. Anderson noted this is the second time the award has been made to Port Townsend for exceptional management of the waste water system. PRIORITY PRESENT A nON Mr. Gene Medina presented the United Good Neighbors campaign. Ms. Sheri Scalf spoke on behalf of a grant regarding animal control alternatives. AGENDA CHANGES OR ADDITIONS Item C of the Consent Agenda, resolution for memorandum of agreement for canine use for narcotics search, was removed from the agenda and referred to the Public Safety Committee. Added to New Business Item C: A resolution authorizing the Mayor to sign an amendment to the project agreement with the Interagency Committee for outdoor recreation (lAC) to decrease our agreement to $81,166.50 for the transient moorage at the Union Wharf. City Council Minutes Page 1 November 3, 1997 . . . Channeling Communication: Noted correction to letter of 10-28-97 from J. McCulloch to Klara Fabray for Solid Waste Education Coordinator Position: "... payment not to exceed $4,000 . . ." CONSENT AGENDA Councilmember Camfield made a motion to approve the following items on the Consent Agenda with the removal of Item C which was seconded by Councilmember Jenks and passed unanimously by voice vote. Approval of the followinf Bills and Claims: 010 094 110 120 130 190 411 412 500 610 Current Expense Garbage Street Library Park Community Development Block Grant Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief $ 19,950.63 37,083.22 6,720.10 3,908.72 10,150.16 12,729.59 76,029.70 5,094.86 14,239.00 17.01 Total $ 185,922.99 Approval Without Readinf of Minutes from: September 2, 1997 and September 15, 1997 Approval of Resolution: RESOLUTION No. 97- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND A UTHORIZING THE MA fOR TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF PORT TOWNSEND AND CLALLAM COUNTY FOR CANINE NARCOTICS SEARCH USE Referred to Public Safety Committee Approval of Appointment: Civil Service Commission -- Ronald V. Kosec. Filling unexpired term to expire 12-31-99. City Council Minutes Page 2 November 3, 1997 . . . Approval of Resolution: RESOLUTION NO. 97-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND SUPPORTING THE MAIN STREET PROGRAM OF PORT TOWNSEND'S ENTRY INTO THE GREAT AMERICAN MAIN STREET AWARDS COMPETITION Channelinf: Communications: Date Author Topic and Proposed Action Progress Payment #3, Tri-Area Well Upgrade - Phase II-for information 10-29-97 R. Wheeler 10-21-97 Expanded Ferry Service-for information Washington State Ferries -Po Green to H. Beck 10-28-97 Solid Waste Coordinator Position - for info. 1. McCulloch to K. Fabry 10-1-97 10-29-97 Reply to Historic Preservation Committee letter 1. Keith to P. Boyer BCD Pending Land Use Cases PUBLIC COMMENTS Kit VanEsh, 228 Logan Street PEG cable access studio -- encouraged Council to fully fund and also encourage use of local resources to make it something special. He pointed out it is not only community service, but also education for kids in the fastest emerging technology field, intermingling video, the Internet, multi- media production, sound and lighting. He urged that in addition to being the smallest community in the state to have a PEG studio, that we also make it the best. He expressed concern for the following: .. Equipment -- Hopes to receive donations. .. Staffing .. Programming -- Realize issues will come up that will upset constituents. Deal with it now. .. PEG money -- Do not let it be used for anything other than what it was designed for. Dr. Phyl Speser Claimed there is a pattern of perception by many citizens of control being taken away from elected officials by staff regarding: .. Waterman~Katz, appearance of fairness .. Bond issue, rate increase City Council Minutes Page 3 November 3. J 997 . . . Peter Badame ~ Proposed ordinance for Council president/Mayor pro tern Suggested to postpone election until next council meeting when new council member is seated. Recommended that person chair the Policies and Procedures Committee. Forrest Rambo ~ Suggested council president election be delayed until January when new council members are seated. Also supports the newly elected council president serve as chair of the Policies and Procedures Committee. ST ANDIN G/ ADHOC COMMITTEE REPORTS Jefferson Community Network. Council member Perry-Thompson October 30, 1997, WSU Extension, Hadlock Discussion items: ~ Requests for support in securing grant money: 1) from DCTED -- Chester Prudhomme, for Substance abuse among youth; 2) through County Prosecuting Attorney's Office -- 24-hour, on call crisis response team for adult victims of abuse Public Safety Committee. Councilmember Jenks Set meeting -- November 12, 1997,3:00 p.m., Mayor's Office Agenda: 1) Resolution authorizing MOA for Canine Narcotics search use; 2) Discussion of Port Townsend Criminal Code -- Curfews Transportation. Councilmember Camfield Reminder of meeting -- November 5, 1997 Agenda: Review of 1998 Capital and Operating Budget and 6-year CIP; update on Non-motorized Plan and schedule for adoption; street vacation moratorium; proposal for parking permits on Polk Street; DOT freight and goods transportation system review; gravel street policy Reminder of meeting -- November 13,1997 Agenda: State Representatives regarding Gas Tax and Transit Jefferson County Water Resources Council. Councilmember Keith County Water Summit, County Commissioners, Port Townsend Utility Committee, PUD, Tribe members Discussion items: ~ Endangered species listing on some rivers surrounding the Sound ~ County interested in making more effective and joining the organization ~ Charter changes ~ DOE $50,000 grant City Council Minutes November 3, 1997 Page 4 . . . Utilities Committee. Councilmember Shoulberg October 28 and 31, 1997 Discussion items: ~ Water, sewer, storrnwater rates ~ Proposed rate increase ~ Engineering Division -- method of funding and evaluation of engineering division positions. Motion to fund specific positions through specific capital projects rather than from rates died for lack of a second. ~ Evaluation of entire Public Works Department. Discussion to possibly eliminate positions to either pay for capital projects or reduce rates. ~ Capital budget. ~ Water and sewer rates for low income citizens. ~ Relationship between all capital projects, setting priorities and making choices. Ms. Jenks referred a letter of October 8,1997 from Irene Alleger, regarding surface water damage on Umatilla Street, to the committee to verify the letter has been addressed. Set meeting -- November 4, 1997 Agenda: Utility rates; LID concerns MA YOR'S REPORT Mayor Julie McCulloch reported: ~ Association of Washington Cities regional meeting October 29th in Port Orchard -- the Mayor and Councilmember Keith attended. ~ Port Townsend meetings with state legislators: November 6, 1997, Noon to 1 :30 p.m.. Pope Marine Building. Councilmembers Keith and Jenks to represent Council and raise issues with Lynn Kessler regarding transportation funding and any others desired. November 13, 1997, 10:00 a.m. Transit sponsored meeting with legislators, Councilmember Perry-Thompson to represent Council. ~ Community development meeting October 30th sponsored by the Economic Development Council. Mayor McCulloch, Councilmember Keith and BCD Director Freeland represented the City. Other participants were from the County, Port, EDC, Port Townsend and Tri Area Chambers of Commerce, and Main Street. Director Tim Douglas and top level staff of DCTED presented issues on business improvement and development, infrastructure, growth management planning and the GMA, and tourism. ~ Discussed budget instructions, as requested by Councilmember Perry-Thompson. Reiterated the upcoming scheduled budget meetings and public hearings. STAFF REPORTS City Clerk's Office: City Clerk Pam Kolacy ~ Changes to Meetings, Meetings, Meetings City Council Minutes Page 5 November 3, 1997 . . . þ. Civil Service list of candidates for fire fighters Civil Service test on November 15th for Parking Enforcement Officer þ. Buildinf: and Community Development: Director Bruce Freeland þ. St. Paul's Episcopal former parish hall problem resolved. Fire Department: Assistant Fire Chief Tom Aumock þ. Interdepartmental training of Police and Fire personnel -- will enhance investigative processes. þ. Training for emergency planning and preparation. þ. Training of public education specialist -- "Learn not to Burn." þ. Consumer Product Safety Commission recall of space heaters. Thanked the Leader for their public service announcement. þ. Thanked Ms. Kolacy for Civil Service testing. City Administrator's Office: City Administrator Michael Hildt Kah Tai professional building: þ. Code standards, Building Official Sears reviewed. Review of engineering performance standards will be needed for Uniform Building Code. þ. Copied drawings for John Graham Associates; ball park guess for seismic retrofitting -- $98,000 - $100,000. þ. Property owner has party interested in leasing 4,000 square feet of building. Requested City work with him on an option if interested in the building. þ. John Graham Associates proposal of approximately $7,000 to assess the building seismic requirements. To work with Rob Sears on code questions, and with Police Chief on preliminary design, and how well the building will meet the interim needs. John Graham Associates may need an additional $1,800 to assess. þ. Appraisal for real estate and existing leases. Mr. Hildt asked if this is the way Council wants proceed; if they want to work on this option. He indicated there are sufficient funds ($10,000 - $15,000) in the 1997 budget to do this work. Issues were raised of assigning a project manager. 1. John Graham -- seismic look 2. John Graham -- will it tit the space needs in the interim 3. Pursue option on Kah Tai Professional Building? 4. If so, appraisal? 5. John Graham $8,800 expenditure 6. Project manager -- in house or not? Ms. Camfield asked 1. Where are we with the outstanding leases? City Council Minutes November 3, 1997 Page 6 . . . Council Discussion: þ> Concurrent analysis and appraisal and approximate costs -- 1) John Graham seismic analysis, and analysis to fit space needs $8,800; 2) appraisal ($6,500) þ> Internal monitoring þ> If seismically appropriate þ> Controlling costs -- on site judgments .. Short term period for evaluation. Chief Newton as contact point -- all people in the right place at right time; then funding and a project manager. Money left in Bob Little's budget? He was project manager on other city projects. .. Cost savings. Secure police station sooner. MOTION Hire Graham and Associates to do preliminary seismic examination and design assessment and that Jim Newton be the primary contact point with the City Shoulberg SECOND VOTE Keith To be held for after public comment Thcre was consensus that John Graham and Associates should likely not make a return trip for a presentation to Council. þ> Mr. Hildt concluded his staff report noting the Community Services Committee presentation and discussion of negotiations ofthe solid waste contract, rates and rate model. He reported Olympic Financial and Management Services finished their contract with the City. He asked Council pleasure for the request from Mr. Shoulberg for cost studies of recycling and proposed yard waste service, and possibly including costs of a presentation by Olympic Management and Randy Pendergrass for a total of approximately an additional $1,000. MOTION Appropriate an additional $1,000 to continue the analysis of solid waste and to pay the voucher out of the garbage fund Perry-Thompson To be held for after public comment Shoulberg SECOND VOTE Continued Council Discussion: .. Appraisal for Kah Tai Professional Building MOTION Authorize an appraisal to be initiated on the Kah Tai Professional Center, including the value of the leases, with the understanding that if a negative report is received on the seismic evaluation the evaluation will be canceled midstream Perry-Thompson Keith SECOND City Council Minutes Page 7 November 3, 1997 Discussion . VOTE Regarding negotiating with the building owner to hold any lease arrangements in the short term until these evaluations can be made. To be held for after public comment PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. Forrest Rambo Police facility -- does not think they need to go out of town to find out if our needs are going to be met by this facility, bUt go outside for seismic analysis. Keep as much money at home as possible. Suggested a simple letter of intent subject to due diligence review to tie up the property. Suggested they move with haste. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. MOTION . VOTE MODEL VOTE MOTION VOTE None Scheduled. Hire Graham and Associates to do preliminary seismic examination and design assessment and that Jim Newton be the primary contact point with the City Unanimous, 7 in favor, with a show of hands Appropriate an additional $1,000 to continue the analysis of solid waste and to pay the voucher out of the garbage fund 6 in favor, Councilmember Jenks opposed, with a show of hands Authorize an appraisal to be initiated on the Kah Tai Professional Center including the value of the leases, with the understanding that if a negative report is received on the seismic evaluation the evaluation will be canceled midstream Unanimous, 7 in favor, with a show of hands PUBLIC HEARINGS . City Council Minutes November 3, 1997 Page 8 . . . UNFINISHED BUSINESS RESOLUTION NO. 97-113 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY AND PORT TOWNSEND SCHOOL DISTRICT FOR A CABLE PEG ACCESS STUDIO Mark Welch explained the resolution. councilmember Shoulberg made a motion that the Council adopt Resolution No. 97-113 which was seconded by Councilmember Welch and passed unanimously after a brief discussion, 7 in favor by voice vote. Thanks were expressed to Assistant City Attorney Mary Winters by the Council and reiterated by the School District for her work involving PEG. ORDINANCE NO. 2610 AN ORDINANCE OF THE CITY OF PORT TOWNSEND CREATING A NEW SECTION 2.04.045, COUNCIL PRESIDENT AND MAYOR PRO TEM, OF CHAPTER 2.04, PORT TOWNSEND CITY COUNCIL RULES, TO THE PORT TOWNSEND MUNICIP AL CODE, TO DEFINE THE DUTIES AND RESPONSIBILITIES FOR THE CITY COUNCIL PRESIDENT/MAYOR PRO TEM; ESTABLISHING QUALIFICATIONS FOR SUCH POSITION; AND ESTABLISHING AN EFFECTIVE DATE The Mayor read the ordinance by title. Mr. Welch thanked Ms. Camfield for her work with this. He suggested Council table the ordinance until after the election has been certified and then perhaps look at an interim arrangement for Council President until the first ofthe year. Discussion ensued. MOTION Jenks Change the wording in 2.04.05 to " . . .the Council at its first business meeting of the calendar year, or at such time as a vacancy shall occur, shall elect from its membership. . . " and adopt the ordinance with the change. MOTION WITHDRAWN City Council Minutes Page 9 November 3, 1997 . . . Councilmember Keith made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Davidson and passed 5 in favor and 2 abstaining by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Perry-Thompson made a motion that the Council adopt Ordinance No. 2610 which was seconded by Councilmember Camfield. MOTION Jenks An amendment be made to change the wording in 2.04.05 to " . . . the Council at its first business meeting of the calendar year, or at such time as a vacancy shall occur, shall elect from its membership...." SECOND VOTE Welch 6 in favor, Perry-Thompson opposed, with a show of hands The motion as amended passed 6 in favor and Perry-Thompson opposed by a roll call vote. City Attorney McMahan pointed out the need to appoint an interim Mayor pro tern in the absence of both the Mayor and Mayor Pro Tern during the sister city visit to Japan. The Mayor indicated it is codified that in the case of an emergency the decision making be made by the Chair ofthe Public Safety Committee and she duly notified the Chair, Ms. Jenks. MOTION Welch Bill Davidson be temporary Mayor Pro Tern during the period of time during which the Mayor and Mayor Pro Tem are in Japan, November 11 through 16 Perry- Thompson Unanimous, 7 in favor by voice vote and a show of hands SECOND VOTE NEW BUSINESS ORDINANCE NO. 2611 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING CHAPTER 9.02, CRIMINAL CODE, OF THE PORT TOWNSEND MUNICIPAL CODE, CREATING A NEW SECTION 9.02.470 TO PROHIBIT HUNTING AND ESTABLISHING A PENALTY Councilmember Jenks made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Welch and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Jenks made a motion that the Council adopt Ordinance No. 2611 which was seconded by Councilmember Keith and passed unanimously 7 in favor by roll call vote. City Council Minutes Page 10 November 3. 1997 . . . Appointments: Lod~inf: Tax Advisory Committee: The Mayor recommended the following appointments: MOTION Keith Accept the Mayor's recommendations and appoint: Entities required to collect the lodging tax þo Jim Fanner þo Joe Finnie þo Forrest Rambo ÞO Bob Sokol Entities eligible to receive funding, representatives from: ÞO Chamber of Commerce (Tim Caldwell) ÞO Centrum (Mari Mullen) ÞO Main Street Program of Port Townsend (Sheri Stuart) ÞO Wooden Boat Festival (David King) -- filled annually by an alternating qualifying community group based on council's selection from applications received At large positions ÞO Joann Saul ÞO Barry Anderson SECOND Perry-Thompson VOTE Unanimous, 7 in favor with a show of hands MOTION Keith Nominate Councilmember Shoulberg as Chair of the LTAC Committee SECOND VOTE Welch Unanimous, 7 in favor with a show of hands MOTION Keith Send the legislation regarding L T AC directly to the L T AC Committee SECOND VOTE Camfield Unanimous, 7 in favor with a show of hands RESOLUTION NO. 97-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AMENDMENT TO THE PROJECT AGREEMENT WITH THE INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION (lAC) TO DECREASE OUR AGREEMENT TO $81,166.50 FOR THE TRANSIENT MOORAGE AT THE UNION WHARF. Councilmember Mark Welch explained the resolution. City Council Minutes Page 11 November 3, 1997 . . . Councilmember Welch made a motion that the Council adopt Resolution No. 97-114 which was seconded by Councilmember Shoulberg and passed unanimously after a brief discussion, 7 in favor by voice vote. PUBLIC COMMENT Peter Badame Felt the intent of the legislation regarding LTAc is that it is an independent body advising City Council, making recommendations and reviewing what Council does regarding those funds. He suggested a couple of options: the law says you need a total of five members, and you could shrink that list down, or you could have a vacancy until someone steps forward. He said the policy issues need to be dealt with before the appointment issues. COUNCILMEMBERS GENERAL OlSCUSSION Election of Council President -- To be held at a later time. Ms. Perry-Thompson supported a statement made earlier by Mr. Davidson backing the Mayor in her request to Dr. Speser that he be cautious of his comments regarding the intent of staff. Ms. Jenks asked that the issue of meeting space be revisited. ADJOURNMENT There being no further business, at 11 :30 p.m., Mayor McCulloch adjourned the meeting. Attest: Q¡wa. cÞjd}yI~ Pamela Kolacy U City Council Minutes Page 12 November 3, 1997