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HomeMy WebLinkAbout09021997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF SEPTEMBER 2, 1997 The City Council of the City of Port Townsend met in regular session this 2nd day of September, 1997, at 6:30 p.m. in the Port Townsend Community Center, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Diane Perry-Thompson, Ian Keith, Kathryn Jenks, Jean Camfield and Mark Welch. Ted Shoulberg arrived at 7:00 p.m. at the conclusion of a Joint Utility Committee meeting. Also present were City Clerk Pam Kolacy, City Administrator MichaellIildt, Police ChicfJim Ne\Vton, BCD Director Bruce Freeland, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Library Director Linnea Patrick, Finance Director Michael Legarsky and Sheila A vis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS Michael Hildt introduced Michael Legarsky, newly appointed Finance Director, who made a few remarks. PRIORITY PRESENT A TION There was none. AGENDA CHANGES OR ADDITIONS Executive Session scheduled at the conclusion of the meeting. CONSENT AGENDA Councilmember Camfield made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Keith and passed unanimously, 6 in favor, by voice vote. Approval of the following Bills and Claims: 010 094 110 120 130 150 180 411 $ 22,520.84 38,484.30 27,961.86 4,523.77 6,940.22 789.37 694.81 39,081.88 Current Expense Garbage Street Library Park Hotel/Motel Transient Tax Capital Improvement Water-Sewer City Council Minutes September 2, 1997 Page 1 . . . 412 500 610 Storm and Surface Water Equipment Rental Firemen's Pension and Relief 4,578.64 4,178.60 918.17 Total $150,672.46 Approval Without Readin~ of Minutes from: August 4,1997 and August 5,1997, Study Session Approval of Resolutions: RESOLUTION NO. 97-98 A RESOLUTION APPROVING PRELIMINARY PLAT APPLICATION NO. LUP97 -00008 For concurrence. RESOLUTION NO. 97-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING ANACORTES SEPTIC & EXCAVATION INc. TO BE THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER FOR THE MONROE STREET LIFT STATION MODIFICATIONS AND AUTHORIZING THE MAYOR TO SIGN A CONTRACT AWARDING THE BID TO ANACORTES SEPTIC & EXCAVATIONINc. OF ANACORTES, WASHINGTON. Communications: Date Author Topic and Proposed Action 8/5/97 R. Ennen to J. McCulloch and reply Comments on Union Wharf (For information.) 8112/97 P. McConkey to Parks Commission Announcement of Public Meetings (Referred to Parks & Property Comm.) 8/13/97 L. Hitchcock and S. Stephens Comments on transportation (For information.) 8/13/97 R. Lawrence to F. Cassella Comments on Aerobic Exercise Class (For information.) 8/15/97 Comments on Kah Tai Lagoon Park (Referred to Parks & Recreation Comm.) K. Jackson Undated W A State Department of Natural Resources Tree Link Newsletter (For information.) 8/17/97 Comments on Water Reservations (Referred to staff.) F. D'Amore City Council Minutes Page 2 September 2, 1997 . . . 8/25/97 R. Richman Comments on proposed dog ordinance (For information.) The Mayor spoke regarding the council's guidelines for courteous discussion. PUBLIC COMMENTS Mr. Vem Garrison .. Announced he is spokcsperson for a citizen group called the "sabbatical coalition" .. Spoke against the Waterman-Katz project. .. Spoke against locating a police facility at the Kah Tai Professional Center, favors combining administrative office space with police facility. The Mayor noted that a city council study session regarding public facilities will be held September 3. Ms. Deborah Johnson, Local representative for Peninsula College Spoke in favor of Waterman-Katz project. expressed appreciation for consideration of city-college partnership. Joe Finnie, Member of the Interim Public Facilities Advisory Committee Stands by the Committee recommendations regarding police facility; noted in committee presentation to council, overall staffing plan was identified as a priority Sheri Stuart, Main Street Project Representing Main Street Board of Directors, spoke in favor of Waterman-Katz, pledged support for the project. ST ANDINGI ADHOC COMMITTEE REPORTS WSDOT. Councilmembers Perry-Thompson and Keith Last week Discussion items: .. Social, economic and environmental issues .. Bus rodeo .. Building public facilities and writing specs for bidding. Finance Committee and Tourism Advisory Group (TAG). Councilmember Davidson August 29, 1997 (Joint Meeting) Discussion items: .. Leave TAG in place as it is now or proceed with a new Lodging Tax Advisory Committee (L T AC). .. L T AC -- 11 voting members, 1 City elected official as chair, 4 members representing those who collect the tax or the lodging industry, 4 who spend the tax for promotion of tourism, and 2 at large members who have no specific representation. There will also be I non-voting member, Jefferson County Commissioner or representative. Parks. Recreation and Property. Councilmember Welch August 21, 1997 Discussion items: .. Union Wharf, lAC and commercial use. Options: apply for an exemption, or the more likely option, the City negotiate with the lAC for last 50 feet of dock, estimate cost of up to $20,000, based on the approximate 50 percent City Council Minutes Page 3 September 2, 1997 . . . grant. Discussed possible funding, i.e. user fees, Hotel/Motel funds, the business community, and the City at large. Other issues: lighting. garbage and bird droppings. "'35th Street Park. Wetland larger than anticipated; will need to be discussed. Need longer time line. Also discussed upgrade of 35th Street. "' YMCA $3,500 grant announced by Bill Kush for after school program available to kids for $1 per day. "' Draft copies of Park Functional Plan nearly ready. Set meeting -- September 10, 1997,4:30 p.m., Chetzemoka Park. Agenda: Union Wharf Set meeting -- September 17, 1997, 7:00 p.m., Pope Marine Building, public meeting. (October 22, 1997 for additional public comment on the revised Park Functional Plan.) Agenda: Park Functional Plan public comment. To Council by November 17th. Ms. Jenks requested that the reservation process for small boats be addressed through the committee. Ms. Perry Thompson also asked that the issue of garbage generated by Union Wharf be addressed. MOVED TO PUBLIC HEARING AT 7:17. (Standing/Ad Hoc Committee Reports Continued) Public Safety Committee. Councilmember Jenks August 25, 1997 Discussion items: "' Dog issues. Well attended by people and canines. Set meeting -- September 23, 1997,2:00 p.m., Pope Marine Building Agenda: Pet Associated Waste (PAW) ordinance; lease ordinance for dogs/cats: no camping ordinance Mr. Keith asked how this issue got to the top of the priority list. Mayor McCulloch asked council members to consider what priority this issue will have in comparison to other stated priorities. Transportation. Councilmember Camfield Set meeting -- September 3,1997,4:30 p.m., Mayor's Office Agenda: RTPO letter Community Services. Councilmember Camfield (Ms. Perry-Thompson, ill) August 20, 1997 -- Held as an informational meeting "' Catherine McNabb discussed state procurement, availability of Central Stores for office supplies generally purchased from office supply outlets. Joint Utilities Committee. (City and County) Councilmember Shoulberg September 2, 1997 Discussion items: "' Dungeness/Quilcene agreement -- JEFWREC "' Save the Salmon grant. At an impasse n cannot reach consensus on which consultant to hire; will impact the impending water summit. Next meeting -- September II, 1997,9:00 - II :00 a.m., Courthouse Utilities Committee. COUl1cilmember Shoulberg Set meeting -- To be arulOunced Agenda: Water Issues Land Use. Councilmember Keith City Council Minutes September 2, 1997 Page 4 . . . Set meeting -- September 29. 1997, Noon, City Attorney's Office Agenda: Land Use -- resumes for Hearings Examiner MAYOR'S REPORT Mayor Julie McCulloch reported .. Ferry is still down until September 14th. Wrote a letter; heard today the request for a 70 passenger-only ferry for the Wooden Boat Festival is being taken seriously. Island Transit Park & Ride could tie in. Shoulberg interjected that the ferry would need to run late enough at night. .. RTPO meeting, September 26, 1997, 10:30-2:30 Mitzel's Restaurant, Poulsbo. Commenting on 6-year plan. Agenda available by September 15th. Ms. Jenks will attempt to attend. Comments due at RTPO meeting September 11, 1997. 10:00 - 12 Noon Jefferson County Library. Port Hadlock. .. Copy of letter to Klara Fabry requesting Port of Port Townsend be included in any transportation discussions involving city and county officials. .. Higher Education discussions, U of W President. Hosted by Port Angeles and Port Townsend School Districts. Mayor will attend September 9, 1997. .. Ms. Jenks will sit in on Joint GMA meeting September 9,1997,7:00 - 9:00 p.m. .. Main Street cottage opening, September 5, 1997. Ms. Camfield and Mr. Shoulberg will attend. .. WA State Parks and Recreation, September 5, 1997, Port Townsend. Fort Worden, 9:00 a.m.; Mr. Welch will attend. .. Facilities Meeting in Community Center. September 4, 1997, 7:00 p.m. .. A we regional meeting, September 29, 1997. Reservations due September 12th -- any interest notifY Ms. Kolacy. Joint Facilities (City and County), Mr. Shoulberg .. Sharing bureaucracy. Hard to focus on one plan; refocus on a specific issue. Police facility alternatives proposed. Mr. Hildt announced next meeting September 11, 1997, 9:00 - 11:00 a.m., Courthouse. STAFF REPORTS Building and Community Development: Director Bruce Freeland .. Nothing Ms. Jenks asked about the issue of enforcement on project mitigations. Mr. Keith set meeting with this agenda for September 9,1997,8:00 - 9:00 a.m. Public Works: Director Bob Wheeler .. San Juan asphalt complete for school opening; markings complete soon. Speed tables working well. .. Pump Station. Approved tonight. Start work September 8th; take 1-2 weeks to be on line. .. PUD requested additional water (reiterated from past). .. Sale of compost -- September 8 Monday/Wednesday/Friday 9:00- 3 :00; Saturday 9:00 - Noon. City Administrator's Office: City Administrator Michael Hildt .. Information on Kah Tai Professional Building will be available at tomorrow evening's meeting. Ms. Jenks asked regarding how performance standards wiJl be developed. Mayor McCulloch indicated she is working on Department Head performance standards. Mr. Shoulberg: raised the issue of performance based budgeting. Police Department: Police Chief Jim Newton .. Coming week will participate in CEO seminar on Missing and Exploited Children at the Law Enforcement Center City Council Minutes Page 5 5,'eptember 2, 1997 . . . in Alexandria, VA. Library: Director Linnea Patrick ~ Attending Higher Education evening with U of W President, Port Angeles, September 9. ~ Gift of studio piano from Rotary, and various individuals. PUBLIC COMMENTSIQUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. Mr. Bob Sokol spoke of the Finance Committee Report regarding Bed Tax and jokingly volunteered as a recipient of the bed tax. Ms. Kathleen Jackson referred to her letter regarding the Kah Tai Lagoon; the letter was refelTed to the Parks Committee. Mr. Welch acknowledged the letter and said it will be discussed September 9, 1997,4:00 p.m. Mr. Welch told Ms. Jackson he would will call her if there is a change. Ms. Jackson suggested some of the compost the City has for sale be used at the Kah Tai park. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staffreports. There being none, Mayor McCulloch closed the Public Comment portion of the meeting. PUBLIC HEARINGS First Amendment to the Assisted Living Concepts -- Assisted Living Concepts PUDA. Mayor McCulloch noted this is a closed record public hearing. She explained there will be a staff presentation, time for Council to ask questions of staff and clarification of items that are on the record, and a time for Council to deliberate. Councilmember Jenks made a disclosure that last night she had spoken about procedures regarding open and closed record hearings and the Planning Commission's role as a fact finding body. Mayor McCulloch asked and received no objections to Ms. Jenks' participation. Mr. Jeff Randall stated the Planned Unit Development is still under construction. He noted that Assisted Living Concepts has determined they can use the additional three units in addition to the existing 36 bringing the total to 39 units, and they are therefore requesting this amendment. He explained that the exterior appearance of the facility will not be changed, and the additional units will not generate need for additional parking which is still in excess of the requirements. Mr. Randall also noted the landscaping plan will not be changed, and the parking layout is not proposed to be changed. There is no additional impervious surface, so the drainage facilities are not proposed to be changed. He noted concern by VanderVorsts, who are neighbors, regarding the sidewalk adjacent to their property, and that the developer restructured their plans to VanderVorsts' satisfaction. He pointed out that the plans meet ADA barrier tTee design standards and city's Engineering Design Standards. Mr. Randall reported the Planning Commission voted 4 to 1 to approve the additional three units, Mr. Boles dissenting because of concern about the increased density. Ms. Perry-Thompson asked if the driveway switchback is due to the slope. Mr. Randall replied affirmatively. Ms. Perry-Thompson pointed out the numbers are different in Findings of Fact 10, page 2, total open space 41.5 percent. Exhibit C, page 2 #2 says 61.3 percent open space as does the Amendatory Agreement. She asked if figures will be corrected. Ms. Jenks said she felt it was important for Council to know which one it is. City Council Afinutes September 2, 1997 Page 6 . . . Ms. Jenks asked if there is more factual information regarding parking and how many residents drive. Mr. Randall said the traffic figures are based on like facilities across the country; typically 1 percent have vehicles and drive. He noted the existing staff remains the same. Ms. Jenks asked regarding staff parking; Mr. Randall replied there would continue to be 6 staff in addition to 47 potential residents totaling 53, and 18 off-street parking spaces. Ms. Jenks asked ifthere is a scheduled bus stop at the location (so bus stop can be used by residents). Mr. Freeland noted that the correct percentage of open space is 61.3%, and that figure will be reflected in the final Findings and Conclusions. Ms. Jenks asked regarding visitors coming and going; we don't have any figures and are dealing with estimates. Mr. McMahan explained that Council did consider this PUDA and all the parking issues were fully heard by Council in a Closed Record Hearing and are not a direct subject of the PUDA unless Council fmds the three units impose a significant new parking requirement that should have been addressed. Council deliberation: Ms. Jenks said it is probably true that density and parking issues were previously considered, but pointed out Mr. Boles' references to parking instances being increased by the 3 units and that he spoke of these figures as someone's opinion. Ms. Jenks said she respectfully suggests they gather this data and reconvene to reconsider it. Ms. Camfield said she appreciates Ms. Jenks' concerns but referenced Planning Commissioner Enarson's comments regarding code requirements of 18 parking spaces, and that additional can be available if required. Ms. Camfield said she is not uncomfortable with this. Mr. Keith pointed out that a bus stop would be used by Jefferson Transit Dial-a-Ride even if a regular stop was not scheduled there. Mr. Davidson said he also appreciates Ms. Jenks' concerns, but feels comfortable with the 18 parking spaces. RESOLUTION NO. 97-100 A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE PROPERTY USE AND DEVELOPMENT AGREEMENT FOR THE ASSISTED LIVING CONCEPTS, INc. PLANNED UNIT DEVELOPMENT Councihnember Shoulberg made a motion that thc Council adopt Resolution No. 97-100 with amended Finding of Fact 10 which was seconded by Councilmember Camfield and passed 6 in favor by voice vote with Ms. Jenks opposed. RETURNED TO STANDING/AD HOC COMMITTEE REPORTS UNFINISHED BUSINESS There was none. NEW BUSINESS ORDINANCE NO. AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING SECTION 10.04.150, METHOD OF PARKING, CHAPTER 10.04, PARKING, OF THE PORT TOWNSEND MUNICIPAL CODE, TO REVISE PARKING ON TAYLOR STREET BETWEEN WATER AND fRONT STREETS, REQUIRING 90 DEGREE PARKING TO THE CURB Mr. McMahan recommended to continue to the next meeting for needed alteration. ORDINANCE NO. 2605 AN ORDINANCE AMENDING ORDINANCE 2567 TO ESTABLISH THE SALARY FOR THE POSITION OF DEVELOPMENT REVIEW SPECIALIST, AND ESTABLISHING AN EFFECTIVE DATE. City Council Minutes Page 7 September 2, 1997 . . . The Mayor read the ordinance by title. Hildt and Wheeler answered questions: Q. Is the current position being reworked? A. Hildt. It is a transfer and upgrade to this position. Q. What is the process? A. Hildt. Mr. Wheeler hopes for an employee promotion and small salary increase. Q. Step increase? A. Hildt. Starts at second step. This is the maximum amount payable in 1997. Q. Re: Duty 5 -- this person will fill in when the inspector is on vacation or unavailable? A. Wheeler. Will fill in as needed in a very small portion of the position. Councilmember Shoulberg made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Shoulberg made a motion that the Council adopt Ordinance No. 2605 which was seconded by Councilmember Keith and after a brief discussion passed 6 in favor by roll call vote, Jenks opposed. PUBLIC COMMENT There was none. COUNCILMEMBERS GENERAL DISCUSSION Mr. Davidson During the past week was approached by constituents that the sewer drainage was not working in the block south ofMr. Chaws. Was also approached after the existing sign ordinance regarding a Bed and Breakfast. The complainant noted that several signs are in non-compliance; would like all in to be compliance or be allowed to also erect a sign to the same degree of non-compliance. Ms. Perry-Thompson Remarked about the NowBike, Alt-Trans article. Comments regarding Mr. Garrison's issues: Ms. Perry Thompson said she was pleased that citizens want to be involved; it is their right and responsibility. She expressed concern regarding the two issues that had been addressed for months, both in committee and full council meetings. She noted the important of public involvement early on in a lengthy process. Mr. Shoulberg asked if the Waterman-Katz was an irrevocable contract. Mr. McMahan replied that the City has a contractual development with the developer. Ms. Perry-Thompson said they are always open to public comment. She said she doesn't think it's O.K. to be disrespectful, that Robert's Rules don't work if you don't have good manners and that has been her only disappointment of being on Council. She suggested early discussion about procedures when the new council members are seated. Ms. Camfield asked about the letter in correspondence ITom Mr. D' Amore. Mr. McMahan said he believed the problem should be corrected with the new ordinance. City Council j\1inutes September 2, 1997 Page 8 . . . Mr. Keith Said that equity in signs is very important and noted that is on the agenda of an upcoming Land Use Committee meeting. Ms. Jenks She asked regarding her memo on a Policies and Procedures Committee. She suggested a committee of the whole to discuss committees and their issues. Ms. Camfield said current council policies were codified -- 2.04.040, and changes would have to be done by ordinance. Ms. Perry-Thompson said she liked the idea of discussing the effectiveness of the committee system. Ms. Jenks suggested the item be placed on the next agenda under general discussion. EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session including Mr. Tim McMahan, Mr. Jim Newton, and Mr. Bob Wheeler to discuss pending or potential litigation and one personnel matter at 9:43 for 20 minutes. The meeting was reconvened at 10: 10 p.m. ADJOURNMENT There being no further business, at 10: 12 p.m., Mayor McCulloch adjourned the meeting. Attest: a~ cI{~ I;-;~~I~- Kolacy ~ City Clerk City Council Minutes Page 9 September 2, 1997