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Home My WebLink About03031997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF MARCH 3, 1997 The City Council of the City of Port Townsend met in regular session this third day of March, 1997, at 6:00 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Diane Perry-Thompson, Ian Keith, Kathryn Jenks, and Mark Welch. Jean Camfield arrived at 6:30 p.m.; Ted Shoulberg was excused. Also present were City Clerk Pam Kolacy, City Administrator Michael Hildt, Police Chief Jim Newton, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Library Director Linnea Patrick, City Treasurer Derek Stacey Thompson and Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS " Ms. Kristin Anderson, Port Townsend's newest police officer. Police Chief Newton made the introduction noting the City was able to hire Ms. Anderson due to the City-approved expansion. The Department is now at full strength with 13 sworn officers. " Mr. Lee Wolodkewitsch, Arts Commission, who is committed to connecting children in the community to the community at large. " Mr. John Carson, Community Oriented Policing Advisory Board. Mr. Carson's interest is education, and the basic needs of police, and how they interact with the community. PRIORITY PRESENTATION There was none. AGENDA CHANGES OR ADDITIONS Lynnsfield approval was pulled from the Consent Agenda for discussion under Unfinished Business. CONSENT AGENDA CoWlcilmember Jenks made a motion to approve the following items on the Consent Agenda with Item D moved to Unfinished Business, which was seconded by Councilmember Keith and passed unanimously by voice vote with 5 in favor and none opposed: City Council Minutes Page 1 March 3, 1997 . . . Approval of the followinfl Bills and Claims: 010 094 110 120 130 180 190 360 411 412 500 610 644 Current Expense Garbage Street Library Park Capital Improvement Community Development Block Grant Local Improvement District # 1 Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief Fire Dept Pump Test Pit Fund $ 28,767.57 40,491.10 1,858.36 6,673..09 5,362.39 5,068.66 42,708.22 1,075.01 43,285.44 4,458.26 7,787.23 1,122.43 18.76 Total $ 188,676.52 Out of State Tr.avel: Frank Casella, national conference for Aquatic Facility Operators and Swim Team Coaches, May 5-10, 1997, Colorado Springs, Colorado Approval of AppointmentslReappointments: Cindy Thayer, Planning Commission Reappointment, term expires December 31, 2000 PULLED -- MOVED TO UNFINISHED BUSINESS Approval of: Lynnsfield Final Plat for Phases A, B, C for consensus Approval of Resolutions: RESOLUTION NO. 97-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH SVR DESIGN COMPANY TO PROVIDE TRANSPORTATION ENGINEERING AND DESIGN INCLUDING NON- MOTORIZED AND PEDESTRIAN PROJECTS. RESOLUTION NO. 97-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH SVR DESIGN COMPANY TO PROVIDE ENGINEERING SERVICES FOR STORM DAMAGE RELATED PROJECTS. City Council Minutes Page 2 March 3,1997 . . . RESOLUTION NO. 97-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH POLARIS SURVEYING AND ENGINEERING TO PROVIDE DESIGN SERVICES FOR THE RETENTION BASIN AT BLOCK 1 OF THE CHERRY ADDITION IN ASSOCIATION WITH THE SAN JUAN AVENUE RECONSTRUCTION PROJECT RESOLUTION NO. 97-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH POLARIS SURVEYING AND ENGINEERING TO PROVIDE DESIGN ASSISTANCE TO CITY STAFF IN PREPARING DEVELOPMENT REVIEW PROJECTS. Communications: A letter dated February 16, 1997, from Roger Pick, P.O. Box 781, Port Townsend, with suggestions regarding Washington Street/bluff stability. (For information.) A letter of thanks dated February 21, 1997, from Mayor McCulloch to Port Townsend Paper Company for the donation of property to the City for the construction of the Larry Scott Memorial Trail. (For information.) A letter dated February 24, 1997, from Mayor McCulloch to Mr. Ozaki, Mayor ofIchikawa Town, Japan, regarding Sister City delegation itinerary. (For information.) Letters dated February 26, 1997, from Mayor McCulloch to the Washington Transportation Commission, State Representatives Kessler and Hargrove and State Senator Buck, in support of the Anacortes/Sidney ferry run. (For information.) This concludes the Consent Agenda. PUBLIC COMMENTS Ms. Yvonne Pepin-Wakefield--Arts Commission Chair, reported on the activies of the Commission and on recent community events supported by them. City Council Minutes Page 3 March 3, 1997 . . . STANDING/ADHOC COMMITTEE REPORTS public Safety Committee. Councilmember Jenks Set meeting -- March 11, 1997, 3 :00 p.m. Agenda: Review of proposed contract for providing advanced life support system services for Fire Districts #1 and #3. Financ~ Committee. Councilmember Davidson February 25, 1997 Discussion items: " Jefferson Housing Authority request for waiver of fees and SDCs for mutual self-help housing project. Would require City paying the SDCs from the General FWld. Although it is an excellent program, it was determined beneficiaries are not the neediest in the community and are capable of sustaining those fees. McMahan noted when the SDC ordinance was crafted, it was suggested to include $20,000 in the annual budget for low income projects. Community Services Cømmittee. Councilmember Perry-Thompson Set meeting -- March 18, 1997,4:30 p.m., Council Chambers Agenda: Garbage and recycling contracts due to expire Parks, Recreation and Property Committee. Councilmember Welch February 19, 1997 Discussion items: " Union Wharf walk-through " Use Policy for Union Wharf Set meeting -- March 13, 1997,4:30 p.m., Council Chambers Agenda: Recommendations on use policy for Union Wharf Transportation. Councilmember Camfield February 26, 1997 Discussion items: " Non-motorized and arterial street plans March 3, 1997 Discussion items: " PTMC Title 12 Revisions (Streets and Sidewalks), Engineering Design Standards " Discussing setting regular monthly meetings Set meeting -- March 10, 1997, 11:30 a.m. Agenda: Continue PTMC Title 12 Revisions Utilities. Councilmember Jenks asked regarding the City water shut-off procedure for late payment of water bills. Mr. Hildt noted 400 shut-off notices from 3500 accounts are being sent out each month, and said the system needs some work. Discussion ensued. City Council Minutes Page 4 March 3, 1997 . . . Jenks discussed a meeting with the Department of Health, regarding unfiltered water systems and referred to a three-page document she distributed regarding an amendment to the Safe Drinking Water Act. She asked Councilmembers to read and understand what this Section 106 means. MAYOR'S REPORT Mayor Julie McCulloch reported she had received a Washington State publication, State Route 16 and the Tacoma Narrows Bridge. She spoke of the impact of tolls to Port Townsend citizens both for personal and freight crossings. The Mayor stated she had received a telephone call from Kevin Burke, trail coordinator for the Larry Scott Memorial Trail (LSMT). He extended an invitation to a community oriented meeting Sunday, March 9th, 3:00 p.m. at Chevy Chase for property owners and others interested. She indicated the State has decided not to pull funding from the LSMT at this time and mentioned an extended date of Jooe 30th when 85 to 90 percent of funding for the LSMT needs to be spent. She commented it would be good for someone from the City to be there, and said she would attend if no one else could. STAFF REPORTS Library: Director Linnea Patrick " Reported the final draft ofthe Library Development Plan is available today. She announced a March 10th meeting at 7:30 p.m. for commenting on the draft. " AnnoWlced Ladies on the Shore, a fund raiser sponsored by Friends of the Library, March 8th, 7:30 p.m. in the Erickson Building at the Fairground. Tickets are $6. City Treasurer's Office: City Treasurer Stacey Thompson " Noted typographical error at the bottom of Page 2 of the memo he distributed regarding water shut-off procedures. He corrected the $50 amooot to $25. City Attorney's Office: City Attorney Tim McMahan " Declared this is the time of year for Council to pay attention to deadlines for state legislature bills that are important to the City and stated he will assist anyone writing letters. CoWlcilmember Keith informed that up-to-the-hour status of bills, including e-mail addresses, is available on the Internet. City Clerk's Office: City Clerk Pam Kolacy " Roberts Rules of Order have been ordered and are on the way. City Council Minutes March 3, 1997 Page 5 . . . PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. There being none, Mayor McCulloch closed the Public Comment/Questions portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/ST AFF REPORTS There were no motions made. PUBLIC HEARINGS None were scheduled. UNFINISHED BUSINESS Approval of: Lynnsfield Final Plat for Phases A, B, C. (Pulled from the Consent Agenda.) Lynnsfield Final Plat. Jenks disqualified herself in the appearance of fairness as having commented on the Lynnsfield PUD as a citizen before she became a Councilmember. Mayor McCulloch asked if there was any objection to her participation. Ms. Ande Grahn, representative for the proponent, responded that Ms. Jenks' presence would be acceptable but voiced objection to Ms. Jenks' voting or adding to conversation. Davidson remarked he asked for this approval to be pulled from the Consent agenda to ascertain the status ofthe escrow. McMahan replied the form he drafted had been returned from the bank signed by the Campbells, and upon the Mayor signing the form it will become final. Davidson asked for more detailed information on the modifications to the stormwater system. Ms. Collette Kostelac, Development Engineer, discussed the drainage basin analysis and Mr. Campbell's concern to maintain storm basin integrity. Davidson questioned regarding another 100- year storm, if Townsend Meadows could sustain whatever building is done during Phases A, B, and C. Ms. Kostelac replied that she believes modifications will accommodate Phases A, B, and C. MOTION SECOND VOTE Keith Approve Lynnsfield Final Plat for Phases A, B, and C Perry-Thompson 5 in favor; Jenks not participating City Council Minutes March 3, 1997 Page 6 . . . NEW BUSINESS A. Amendment to 1997 Salary Ordinance ORDINANCE NO. 2569 AN ORDINANCE AMENDING ORDINANCE 2567 TO REVISE THE SALARY ESTABLISHED FOR THE POSITION OF DIRECTOR OF BUILDING AND COMMUNITY DEVELOPMENT AND ESTABLISHING AN EFFECTIVE DATE. Mayor McCulloch read the ordinance by title. Council member Perry-Thompson made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Camfield and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Camfield made a motion that the Council adopt Ordinance No. 2569 which was seconded by Council member Keith and passed unanimously by roll call vote, 6 in favor and 0 opposed. Councilmember Jenks asked for verification that Port Townsend employee salaries are comparable to other cities the same size. The Mayor verified that Jenks' statement was correct. Councilmember Keith also noted the salary schedule shows maximum salaries that can be paid, which may differ from actual salaries being paid. B. Schedule Revision for Phase 2 Development Regulations Wheeler discussed a memorandum dated February 26, 1997, from him and McMahan giving a new schedule for Phase 2 Development Regulations. Hildt had talked with the Department of Community and Trade Economic Development (DCTED) and reported DCTED indicated the Public Works trust funds would not be jeopardized so long as Title 17 and Title 18 are adopted by April 7th and effective by the time Title 12 and Title 13 and the Engineering Design Standards are adopted at the end of April. PUBLIC COMMENT There was no public comment. City Council Minutes March 3, 1997 Page 7 . . . COUNCILMEMBERS GENERAL DISCUSSION Perry-Thompson noted City News of February 17th announced a conference April 18th at SeaTac on Improving relationships between Staff and Council. Jenks discussed the City's correspondence file and how answers are being documented. She said she had tentatively made an appointment with Mayor McCulloch and City Clerk Kolacy to review the system and asked for Council comment. There was consensus it would be good to have a follow up system. Jenks announced March 10th at 10:00 a.m. in Kolacy's office for those interested. Davidson asked about responding to the request from Jefferson COWlty Housing Authority for waiver of fees for the housing project. It was determined a response in writing would be sent to Martin Rowe, Director ofthe Housing Authority. Mayor McCulloch noted in response to a key issue in the Legislation Bulletin, she asked Council permission to write a letter to the Legislature on behalf of the City in support of the proposed gas tax increase, a direct share of transportation revenues ofthe gas tax for cities, support for useable local options to replace the street utility funding for the Transportation Improvement Board and indexing ofthe gas tax to change with inflation. There was Council consensus. Jenks thanked the Mayor for writing letters to the State Representatives. ADJOURNMENT There being no further business, at 7:41 p.m., Mayor McCulloch adjourned the meeting. Attest: .---, (Æ' . \ ,- , \ /" ¡ /1' I)" . II . /-" {.. / :..<. t ^.. Pamela Kolacy City Clerk ~/';/~/" . J ., ~. ,c, ---' .!~r City Council Minutes Page 8 March 3, 1997