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HomeMy WebLinkAbout02031997 . . . PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF FEBRUARY 3, 1997 The City Council of the City of Port Townsend met in regular session this third day of February, 1997, at 6:00 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were, Diane Perry-Thompson, Ted Shoulberg, Ian Keith, Kathryn Jenks, Jean Camfield and Mark Welch. Councilmember Davidson was excused. Also present were City Clerk Pam Kolacy, Police Chief Jim Newton, City Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Library Director Linnea Patrick, City Engineer Dave Peterson, John Merchant, Public Works and Sheila Avis, Minute Taker. INTRODUCTIONS and/or RECOGNITIONS John Merchant, Public Works, read the inscription on the plaque he accepted for Port Townsend in Dallas, Texas last October from the U. S. Environmental Protection Agency for the 1996 National Second Place award for its outstanding project of municipal wastewater use of Bio Solids. He was asked regarding compost and replied that the City is now producing a lot more compost; the first will be offered for sale to the public March 3rd, and hopefully another time in June. Sale times will be advertised. AGENDA CHANGES OR ADDITIONS .. Correction to New Business, Item A -- to read provide project management services. .. Executive Session -- for potential litigation. .. Parade Permit for Centrum Heat Wave -- to be considered for Council Action during Staff Reports. CONSENT AGENDA Councilmember Perry-Thompson made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Camfield and passed unanimously by voice vote. Approval of the following 13ills and Claims: 010 094 110 120 130 Current Expense Garbage Street Library Park $ 25,921.78 35,828.08 3,345.93 9,782.33 1,129.07 City Council Minutes Page 1 February 3, 1997 . . . 180 411 412 500 610 Capital Improvement Water-Sewer Storm and Surface Water Equipment Rental Firemen's Pension and Relief 2,315.98 38,627.28 13,828.11 2,267.67 323.85 $ 133,370.08 Approval Without Reading: Minutes from January 6, 1997 Approval of Reappointment: Bill Wolcott, Historic Preservation Committee, Term to expire December 31, 1999 Approv(}l of Resoh¡tion: RESOLUTION NO. 97-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING AN INVITATION TO BID FOR A TELECOMMUNICATIONS SYSTEM FOR CITY FACILITIES INCLUDING CITY HALL, POLICE DEPARTMENT, LIBRARY, FIRE DEPARTMENT, CITY ATTORNEY AND CITY ADMINISTRATOR OFFICES. Approval of Out of State Travel for: Bob LaCroix to attend the A WW A symposium on waterborne Crypto sporidium March 2 through 5 in Newport Beach, CA Approval of Resolutions: RESOLUTION NO. 97-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN AN AMENDMENT TO THE "CITY OF PORT TOWNSEND CONTROL MAP" PROJECT PROFESSIONAL SERVICES AGREEMENT WITH POLARIS ENGINEERING AND SURVEYING. RESOLUTION NO. 97-11 A RESOLUTION OF THE CITY COUNCIL DECLARING L YDEL CONSTRUCTION, INe. TO BE THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER FOR CONSTRUCTION OF TRI-AREA WELL UPGRADES, PHASE II AND AUTHORIZING THE MAYOR TO SIGN A CONTRACT AWARDING THE BID TO L YDEL CONSTRUCTION, INe. OF POULSBO, WASHINGTON. City Council Minutes Page 2 February 3. 1997 . . . RESOLUTION NO. 97-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING EXECUTION OF DOCUMENTS AND DISBURSEMENT OF FUNDS FOR A LOAN OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PURSUANT TO RESOLUTION NO. 88-58 OF THE CITY OF PORT TOWNSEND (Middlepoint Associates) RESOLUTION NO. 97-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING EXECUTION OF DOCUMENTS AND DISBURSEMENT OF FUNDS FOR A LOAN OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PURSUANT TO RESOLUTION NO. 88-58 OF THE CITY OF PORT TOWNSEND (James and Cappy Mathias) Communications: A letter dated January 15, 1997, from M.D. Early, Mike Early Golf Shop, Inc., to Council requesting permission to make interior modifications to the Port Townsend Golf Club. (To Parks & Property Committee. ) A letter from Robey Robichaux, 2800 Cliff Street, Port Townsend, to Public Works Director Wheeler commending Charlie Simpson for his participation at a recent neighborhood meeting regarding their street and his concern for their problems. (For information.) This concludes the Consent Agenda. PUBLIC COMMENTS There were none. STANDING/ADHOC COMMITTEE REPORTS Community Services. Councilmember Perry-Thompson Reported: Perry-Thompson and Transit Manager JeffHamm met January 23, 1997, with West Jefferson County representatives regarding funding strategies for continuation of the bus route begun in 1995 connecting Clallam, Grays Harbor and Jefferson Counties twice daily. Ridership has grown to the point of requesting a third run. The three counties contribute money to keep the route going, but need other monies, preferably State earmarked transportation ongoing funding, as rural transportation funds are bid for competitively. Yøuth Summit Services (Small Group). Councilmember Perry-Thompson January 31, 1996, to synthesize information from the Summit last fall. City Council Minutes Page 3 February 3, 1997 . . . Discussion items: Determined community problems (ranked 1,2 and 3) to focus on for positive programs: .. Child Abuse and neglect; .. Substance Abuse (not only confined to youth); .. Domestic Violence Announced: Next meeting February 11, 1997, full morning. Reported: The Youth Summit comes out of the Jefferson County Community Network started a couple of years ago to assess risks and protective factors for children and youth around the county. The network was to gather information on available services and assets in the community and to write a plan discussing how they would deal with risk factors and concerns regarding children, youth and families. A consultant has been hired to finish the plan, put the information together and determine how to best use community assets. Solid Waste Advisory Committee (SW AC). Councilmember Perry-Thompson (Altemate--John Merchant) January 16, 1997; January 28, 1997 special meeting with County Commissioners Discussion items: '" Recycled 2,204 tons in 1996 .. Recycling bin to be placed uptown at the Co-Op '" Perry-Thompson and others will be working with Molly Pearson updating the Solid Waste Plan SW AC Special Meetinf with County Commissiøners -- Councilmember Shoulberg January 28, 1997 -- Attended by invitation as a member of the workgroup that helped design the report that went to the commissioners (a financial and management analysis by R. W. Beck of the solid waste disposal system in the county). Recommendations: 1) Engineers proposed a surcharge to Port Townsend citizens for their recycling. (Determined to be inappropriate. ) 2) Emphasized need for recycling education in county. Proposed same newsletter to the County as to the City. Parks, Recreation and Property. Councilmember Welch January 22 and 30, 1997 (Combined Committee/Commission) Discussion items: '" Relocating the building from the Episcopal Church property to Point Hudson; the church would like it off their property by mid to late March. Other property is being investigated. Set meeting -- February 10, 7:00 p.m., Pope Marine Park Agenda: Introduce Parks Survey Set meeting -- February 13,4:30 p.m., City Hall Agenda: Broad look of all parks with Wheeler/ Increase of fees for Golf course Set meeting -- February 19,4:00 p.m., Union Wharf Agenda: Tour and working session with Council, Parks Commission, and Union Wharf Advisory Committee, to establish criteria for use of Union Wharf City Council Minutes February 3. 1997 Page 4 . . . Public Safety ComJUittee. Councilmember Jenks Set meeting -- February 18,4:00 p.m., City Hall Agenda: Educational Session for: .. Deadly force by police, per letter received .. Police impacts on change of residential speed limits. The Mayor suggested Jenks talk to Don Marseille to make it a combined meeting with the Policing Advisory Board to include education the Board requested regarding various City police policies. Poliçhlg Advisory Board. Councilmember Jenks Reported: Councilmembers Jenks and Welch, Chief Newton, Sergeant Daily and Mayor McCulloch attended a workshop held at Fort Worden last week with a Task Force of the U. S. Attorney General's Office on networking Kitsap, Clallam, Jefferson Counties and the City of Port Townsend on Community Oriented Policing. Jenks said they cited use ofmethamphetamines as the most serious socio-economic problem today and that she is gathering information to share on the subject. The Mayor and Police Chief reported five of seven members of Port Townsend's Citizen Advisory Board also attended. Tr~p.$portation. Councilmember Camfield Reported: W A State Ferry System Open House -- State ferry department personnel were impressed with Port Townsend public officials' and community comments and participation. Mayor McCulloch stated these open houses are preliminary to the 20-year ferry plan. She also noted the proposed discontinuation of the Sydney/Anacortes ferry run and that public hearings to discuss the discontinuation were planned for Anacortes, Friday Harbor and Orcas Island but none for the peninsula. She requested a public hearing for Port Townsend and said they were amenable and we will be informed. Announced: Next meeting February 6, 1996, 4:30 p.m. Set meeting -- February 10, 1997, 11 :30 to 1: 15 p.m., City Hall Utilities. Councilmember Shoulberg January 28, 1997 Discussion items: .. Proposed ordinance on adjusting bills for leakages .. Meter replacement program -- report by Charles Simpson .. CT compliance deadline for Department of Health .. Consulting contracts for CH2M Hill in today's packet .. Progress ofTri Area Wells February 3, 1997 Discussion items: .. Developmental Design Standards .. New ordinances -- Stormwater, Water and Sewer City Council Minutes Page 5 February 3, 1997 . . . MA YOR'S REPORT Mayor Julie McCulloch reported: .. Interviewing has been completed for BCD Director. There are some excellent candidates, and Council will be kept informed. .. A coffee hour for Brian Olson, Managing Director of Business Development for the Department of Community Trade and Economic Development. The Mayor indicated Mr. Olson is traveling around to all counties in the state and determining economic development needs and that the State appears to be participating in a more active way with business development. She expressed pleasure at presenting the City's Community Vision of their Economic Development Element in the Comp Plan. ,. A memo from Erik Andersson, Economic Development Council (EDC), about information received from U.S. West regarding deregulation in rural areas. Andersson announced a March 7th EDC board meeting, noted the invitation to U.S. West representatives, and invited as many to attend as can. .. A fax from Association of Washington Cities reported impending passage of legislation regarding property tax reform. The Mayor stated she called state legislators and noted the damage it would cause cities. The Mayor suggested ways to discuss follow up of the Council retreat. A Special Council Workshop Meeting was set for March 25, 1997, 7:00 - 9:00 p.m. for that discussion. STAFF REPORTS Police Department: Police Chief Jim Newton Discussed Centrum's request for a parade permit February 22, 1997, 12:30 p.m. for Heat Wave '97. He asked: .. What is the recommendation of Public Safety to close the street? ,. How will costs for Public Works and Police be paid? (Approximately $200 for Police.) Jenks said Michael Hildt suggested the costs could come out ofthe Contingency Fund. Camfield asked if Centrum would absorb the costs. Ms Tracy Thompson, Centrum, replied they were not made aware of any cost. Mayor McCulloch said it is a grey area and noted the benefits ofthe Mid- winter event to tourism. Camfield expressed concern in setting a precedent. MOTION Keith Grant the parade permit to Centrum for the Heat Wave festival and cover the cost of providing overtime required up to a maximum of $300, and that in the future each request for the City to take on such responsibilities be considered on its merits relative to the benefit to the community. SECOND Shoulberg Discussion: Camfield--How are we are going to handle next time? Keith and Shoulberg agreed to include Camfield's suggestion that future requests be considered on their merit and City Council Minutes Page 6 February 3, 1997 . . . benefit to the City. VOTE After Public Comments Jenks requested Centrum notify businesses impacted by the parade. Welch suggested hand bills. ,. Chief Newton spoke about a package of materials for the Citizen's Speed Watch Program and a neighborhood radar display board. He stated license numbers of offending motorists would be recorded and the registered driver of the vehicle notified. He indicated the result could be increased police presence in neighborhoods with excessive notices. Library: Director Linnea Patrick .. Council participation at the 5: 15 p.m. Library Board meetings was determined: February 24 -- Keith March 24 -- Shoulberg April 28 -- Perry-Thompson .. The Library Development Plan Coordinating Committee had their last working meeting last week. March 10th there will be a joint meeting of all community members who have worked on Plan, with the Library Board, and Library Staff to accept any final public comments on the Plan. It is expected to go to the printers in early April and will be distributed by May 1, 1997. .. Friends of the Library are presenting the Proper Victorian Ladies in Ladies at the Shore on March 8, Erickson Building at the Fairground. The event is a precursor to the Victorian Festival and tickets are available at the approximate cost of a theater ticket from Quimper Sound, Library Staff or Board Members. Public Works: Director Bob Wheeler Work Projects included: .. Chlorine Contact Time (CT) Compliance -- Bob LaCroix memo update of January 29, 1997 ,. Completion of Water Master Plan .. Money granted by Federal Emergency Management Agency (FEMA) and Federal Home Administration for holiday storm ,. Titles 12, 13 and 16 codes and design standards for water, wastewater, storm drainage and streets. Met with Utilities Committee today; next week will meet with the Transportation Committee for streets and transportation. ,. 1997 Consultant Contracts for engineering work to complete items on the 1997 Capital Improvement Program .. Union Wharf is moving quickly. The sidewalk on the west side has been completed and the dock except for the timber frame construction, the floating dock and gangway which will occur in March; are working hard on the east-side sidewalk. Street work will be done this month. The intersection is being brought up to ADA standards. .. Engineering Group. David Peterson distributed a report for consideration of a proposed engineering group. City Council Minutes Page 7 February 3, 1997 . . . MOTION Keith Consideration of Proposed Engineering Group be added as Item J under New Business SECOND VOTE Perry-Thompson After Public Comments City Attorney's Office: City Attorney McMahan .. Set Meeting with the Land Use Committee: February 12, 1997,9:30 a.m. .. Agenda: 1) Zoning Code; 2) Limited Scope Hearings Examiner (for LID hearings, Potentially Dangerous Dogs hearings, appeals of Type II developments and appeals of enforcement orders) .. Expressed concern of how to staff Planning Commission meetings and Council Meetings dealing with Development Regulations. Suggested Solution: Contract not to exceed $5,000 with Tim McCarg of Madrona Planning and Development Services to work through the April Public Works Trust Fund deadline. Mr. McCarg has a lot of good expertise in affordable housing programs. MOTION Shoulberg Direct the City Attorney to prepare a Professional Services Agreement with Tim McCarg of Madrona Planning Services not to exceed $5,000 SECOND Camfield Discussion: There was discussion regarding limiting the time before Mr. McCarg could represent an applicant before Planning Commission or Council at the conclusion of this Professional Services Agreement. It was determined his length of service under this Professional Services Agreement was not significant enough to make those time restrictions. VOTE After Public Comments City Clerk's Office: City Clerk Kolacy .. Discussed the amended meeting form. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. Mr. Forrest Rambo, Port Townsend Chamber of Commerce Tourism Committee, discussed the Centrum parade and its benefits to the City. He also addressed concerns mentioned by Council for event permitting criteria and suggested use of the prototype criteria used by Chamber's Tourism Advisory Group in processing fund requests. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCulloch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. City Council Minutes Page 8 February 3, 1997 . . . VOTE-- Grantin~ Parade Permit Unanimous, 6 in favor VOTE--Consider En lineerin l Group under New Business Unanimous, 6 in favor VOTE--Approval of Prof~s~jOQ.al S~rviç~s Agn~~m~pt witb Tim McCarl", Madrona Unanimous, 6 in favor PUBLIC HEARINGS & UNFINISHED BUSINESS There was none. NEW BUSINESS A. Proposal for Professional Services Agreement with Little and Little Construction to Provide Project Management Services for the Proposed Public Safety Improvements (including Interim Police Facility, City Hall & Library Structural Analysis) Public Works Director Wheeler discussed the Work Plan proposed in his January 29, 1997 memo, and the Mayor spoke of her attached memo outlining the draft goal of a Public Facilities Advisory Committee. She asked that membership of the Advisory Committee also include the Policing Advisory Board and the Library Board. Discussion included the Mayor's proposal of a new committee of approximately 25 people representing a wide range of interests. Perry-Thompson suggested including anyone who had voiced objections. Jenks asked if this is proposed as one project or multiple projects and said the scope is a good next step for other than the police facility. MOTION Keith Direct staff to continue to pursue the scope of project management services as outlined in the memo of January 29 and bring a contract for such services with Little & Little Construction to the February 18 Council Meeting SECOND VOTE Welch Unanimous, 6 in favor B. through G. Wheeler discussed the propose contracts with CH2M Hill and answered questions regarding the impact of an in house engineering group on the need for contract services. MOTION Adopt Resolutions 97-14, 97-15, 97-16, 97-17, 97-18 and 97-19 for Consulting Contracts for Professionals Services Agreement as listed in B. through G. Shoulberg SECOND VOTE Camfield Unanimous, 6 in favor City Council Minutes Page 9 February 3, 1997 . . . RESOLUTION NO. 97-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT (PSA 16) WITH CH2M HILL FOR GEOGRAPHICAL INFORMATION SYSTEM (GIS) AND COMPUTER.AIDED DESIGN (CAD) PROJECTS. RESOLUTION NO. 97.15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT (PSA 19) WITH CH2M HILL FOR PUBLIC WORKS ADMINISTRATIVE ASSISTANCE AND GENERAL SERVICES. RESOLUTION NO. 97-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT (PSA 20) WITH CH2M HILL FOR PREPARATION OF THE SAN JUAN AVENUE TRUNK SEWER AND CONTINUED CONSULTING SERVICES FOR GENERAL W ASTEW A TER SYSTEM PROJECTS. RESOLUTION NO. 97-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT (PSA 15) WITH CH2M HILL FOR PREPARATION OF THE STORMWATER MASTER PLAN AND STORMWATER IMPLEMENT A nON PROJECTS. RESOLUTION NO. 97-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT (PSA 17) WITH CH2M HILL FOR PREPARATION OF HE COMPREHENSIVE WATER PLAN AND CONSULTING SERVICES FOR GENERAL WATER SYSTEM PROJECTS. RESOLUTION NO. 97-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MA YOR TO SIGN AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT DATED JUNE 3, 1993 FOR ADDITIONAL ENGINEERING SERVICES FOR OPERATIONS SUPPORT AT THE TRI-AREA WATER TREATMENT PLANT. City Council Minutes Page 10 February 3. 1997 . . . H. Public Works Director Wheeler explained Resolution 97-20. RESOLUTION NO. 97-20 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN THE ATTACHED LEASE WITH MIDDLEPOINT ASSOCIATES LLC, FOR OFFICE SPACE IN THE GOOD TEMPLARS BUILDING TO REPLACE THE EXISTING OFFICE SPACE OCCUPIED BY THE CITY WATER DEP AR TMENT Councilmember Shoulberg made a motion that the Council adopt Resolution No. 97-20 which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. 1. Mayor McCulloch read the ordinance by title. ORDINANCE NO. 2568 AN ORDINANCE OF THE CITY OF PORT TOWNSEND ADDING A NEW SECTION 13.12.320, CUSTOMER LEAK REPAIR AND BILL ADJUSTMENT, TO CHAPTER 13.12, WATER SYSTEM AND REGULATION, OF THE PORT TOWNSEND MUNICIPAL CODE, TO ALLOW ADJUSTMENT OF WATER AND W ASTEW A TER BILLS FOR CUSTOMERS EXPERIENCING WATER PIPE BREAKS THROUGH NO F AUL T OR KNOWLEDGE OF THE CUSTOMER Mr. Wheeler introduced the ordinance. Councilmember Jenks made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Ms. Kolacy again read the ordinance by title. Councilmember Jenks made a motion that the Council adopt Ordinance No. 2568 which was seconded by Councilmember Shoulberg and passed unanimously, 6 in favor, by roll call vote. J. David Peterson, City Engineer, discussed options he had researched regarding consultants who could provide an analysis ofthe proposal for an in house engineering group. Council discussion ensued. MOTION Accept information as provided by the Public Works Department in the memorandum of January 9,1997, and to not seek outside consultants' evaluation of that memorandum Jenks SECOND Shoulberg City Council Minutes Page 11 February 3, 1997 . . . Discussion: After discussion, Shoulberg withdrew his second to the motion. SECOND Perry-Thompson VOTE 4 in favor, Shoulberg and Welch dissenting Council approve in principle the concept of an engineering group in the Public Works Department, instruct the Public Works Department to proceed and return for Council approval a more detailed proposal to include a timeline for phasing in implementation. SECOND Perry-Thompson Amended: To add, "include a timeline for phasing in implementation." VOTE 5 in favor, Shoulberg opposed MOTION Keith PUBLIC COMMENT There was none. COUNCILMEMBERS GENERAL DISCUSSION .. Stormwater Fund loans. Jenks reported a citizen asking, "You tell when you borrow from the stormwater fund, why don't you tell when you are paying it back?" She said the City Treasurer said it could be easily done. Consensus -- that stormwater fund repayments with interest be announced as part of Cooocil meetings. Keith said he would like to expand that to include a reckoning of the Stormwater Food -- a balance sheet to pass out and include in the newspaper. Trip to Cultural Center in Seattle. February 11, 1997, 2:00 p.m. meet at City Hall. Letter of Commendation. Perry- Thompson read from the letter of commendation for Charles Simpson included in the Consent Agenda. Committee assignments. Discussion ensued regarding a letter of request from Councilmember Jenks to exchange some committee assignments with Councilmember Welch. .. .. .. MOTION Kate Jenks and Mark Welch exchange committee positions; Jenks transfer to the Transportation Committee and Welch to the Utilities Committee Shoulberg SECOND VOTE Keith Unanimous, 6 in favor City Council Minutes Page 12 February 3, 1997 . . . EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session to discuss potential litigation including City Attorney McMahan and Public Works Director Wheeler. The meeting was reconvened at 11 :25. ADJOURNMENT There being no further business, at 11 :25 p.m., Mayor McCulloch adjourned the meeting. Sheila Avis Minutes Taker Attest: Q~ CÞ( ~~ Pamela Kolacy ð City Clerk City Council Minutes February 3, 1997 Page 13