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HomeMy WebLinkAbout04011996 PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF APRIL 01, 1996 The City Council of the City of Port Townsend met in regular session this first day of April, 1996, at 7:00 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Ted Shoulberg, Ian Keith, Kathryn Jenks and Jean Camfield. Also present were Acting City Clerk Michael Hildt, Police Chief Jim Newton, City Attorney Timothy McMahan, Director of Building & Community Development Dave Robison, City Engineer Randy Brackett, and Sheila Avis, Minute Taker. Councilmember Diane Perry-Thompson was excused. INTRODUCTIONS and/or RECOGNITIONS Mayor McCulloch noted the month of April has been designated the first annual National Poetry Month and introduced Guest Peter Simpson from Copper Canyon Press. Mr. Simpson read from the 1796 Journal of Capt. George Vancouver's exploration of 1792 naming Townsend Bay. He also read other literary references to Port Townsend and a few short poetry passages. He distributed a schedule of events for the month. Mayor McCulloch read a proclamation commemorating National Poetry Month. Mayor McCulloch proclaimed April 11, 1996, as Arbor Day and read the proclamation. AGENDA CHANGES or ADDITIONS The following items were moved from the Consent Agenda: To New Business · Item C. Short Subdivision No. 9312-01 -- Tom O'Meara Final Plat · Item D. Short Subdivision No. 9509-03 -- Robert Thoms Preliminary Plat · Item E. Short Subdivision No. 9601-05 -- Virginia Mclntyre Preliminary Plat Letters added to Communications: · From Stan Finkelstein, AWC, March 19, 1996, regarding State Board and Commission Vacancies · From Stan Finkelstein, AWC, March 21, 1996, regarding Local Government Surplus Equipment Program · From John Tuohael, March 21, 1996, regarding the Comprehensive Plan · From Councilmember Davidson to Art Curren, Economic Development Council · From the Fire Department to Mayor McCulloch, March 28, 1996, Annual Report CONSENT AGENDA Councilmember Davidson made a motion to approve the Consent Agenda as amended which was seconded by Councilmember Harpole and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense $ 28,884.39 094 Garbage 35,525.75 110 Street 8,734.50 120 Library 6,843.34 130 Park 8,036.55 150 Hotel/Motel Transient Tax 9,850.00 321 Union Wharf Reconstruction 500.00 360 Local Improvement District #1 420.00 411 Water-Sewer 51,818.41 412 Storm and Surface Water 11,892.52 500 Equipment Rental 2,320.08 610 Firemeffs Pension and Relief 1.048.46 Total $165,874.00 Setting Heatings: · Shorelines Substantial Development Permit No. 9511-05, Jon and Elaine Johnson for April 15, 1996 · Regulatory Reform for May 6, 1996 · Shorelines Substantial Development Permit No. 9601-06 -- WA State Parks (Boat Basin) for May 20, 1996 · Conditional Use Permit No. 9603-07, Kenneth and Ruth Bowen for June 3, 1996 Approval of Appointment: Tod Wakefield to the Historic Preservation Commission, Term expires December 31, 1999 Approval of Resolutions: RESOLUTION NO. 96-50 A RESOLUTION OF THE CITY COUNCIL DECLARING SEABOARD CONSTRUCTION, INC. TO BE THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER FOR PERFORMING THE IMPROVEMENTS TO THE TRI-AREA WATER TREATMENT FACILITY AND AUTHORIZING THE MAYOR TO SIGN A CONTRACT AWARDING THE BID TO SEABOARD CONSTRUCTION, INC. OF SEATTLE, WASHINGTON. RESOLUTION NO. 96-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING STAFF TO SETTLE CHANGE ORDERS FOR UP TO $5,000 FOR A SINGLE CHANGE, OR $25,000 FOR SEVERAL CHANGES COMBINED, FOR CONSTRUCTION COSTS FOR THE TRI-AREA TREATMENT PLANT UPGRADES. RESOLUTION NO. 96-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SUPPORT POWER WASHINGTON'S PROPOSAL TO DISTRIBUTE FUNDING TO ELIMINATE HAZARDOUS WALKING CONDITIONS. RESOLUTION NO. 96-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND TO CONTINUE TO ALLOW THE USE OF THE CITY'S PROPERTY AT WASHINGTON AND MONROE STREETS AS A SKATEBOARD PARK UNTIL OCTOBER 15, 1996. Communications: A letter dated February 23, 1996, from Cheryl L. Bergener, Program Manager, Waterworks Certification Board, State of Washington Department of Health, announcing that a Certificate of Competency is being issued to Scan R. Campbell and Mathew G. Capriotti as Water Distribution Specialists 1 and Richard Kiesel as a Water Treatment Plan Operator 1. (For information.) A letter dated March 6, 1996, from Martin C. Rowe, Housing Division Director, Clallam-Jefferson Community Action Council giving a description of the Haines Street Cottage Project. (For information.) A letter dated March 8, 1996, from Charles E. Simpson, Public Works, regarding street sign graffiti. (For information.) A letter dated March 12, 1996, from Mary Riveland, Director, State of Washington Department of Ecology, answering Mayor McCulloch's letter of February 7, 1996, and commending Port Townsend for their fmc waste management system and noting Port Townsend as an example of excellence in wastewater management and resource recovery. (For information.) A letter dated March 13, 1996, from Port Townsend Building and Community Development, to Mr. Norm Sather, Mr. Bill Thomas, and Mr. Jeff Pederson regarding their concerns expressed at the Planning Commission hearing on March 7 regarding the Draft Land Use Map designation for the Thomas Oil property. (For information.) A letter dated March 19, 1996, from Bruce J. Trapper, Ph.D., Clinical Psychologist, giving his support to the proposed grant for and the continued operation of the Boiler Room and requesting the City Council to fully fund the grant request. (For information.) A letter dated March 25, 1996, from Port Townsend Building and Community Development, to the Jefferson County Board of County Commissioners giving comment to the County Interim Land Use Control Ordinance No. 05-0214-96. (For information.) A letter dated March 26, 1996, from Mayor McCulloch to Mr. Bob Peden, United Good Neighbors (UGN), notifying the UGN of approval of their request to use McCurdy Pavilion for a benefit concert by the Brothers Four on August 31, 1996, and noting the City is giving up one of its contract days for the use of the Pavilion by UGN. (For information.) A letter dated March 27, 1996, from Alicia Bates, 1118 Blaine Street, Port Townsend, Washington, complaining of a recent bum in her neighborhood which was a nuisance to her and requesting Council take action to make a ban on burning in town. (To Public Safety Committee.) A letter dated March 19, 1996, from Stan Finkelstein, Association of Washington Cities (AWC), regarding the State Board and Commission Vacancies. A letter dated March 21, 1996, from Stan Finklestein, AWC, announcing a Local Government Surplus Equipment Program. A letter dated March 21, 1996, from John Tuohael to the Planning Commission and copied to Council, regarding the Comprehensive Plan and Implementing Regulations: Findings, Conclusions, and Recommendations for Council and admonishing the Commission to remember in its deliberations the vastly under-represented future generations of this place. This concludes the Consent Agenda. PUBLIC COMMENTS Mrs. Orabelle Connally commented on the cooperative effort in replacing the flag at the Port Townsend Public Library that she said was torn off by the wind or somebody. Mr. Lars Erickson contacted Congressman Norm Dicks who provided a flag that had flown over the United States Capital. Mr. Ken Franklin assisted with a new halyard and the Fire Department helped install it as a department exercise. PUBLIC HEARINGS Street Vacation Application 9511-13, City of Port Townsend Department of Public Works Department. Building and Community Director Dave Robison discussed the Findings and Conclusions and stated Staff recommends approval of the street vacation application with two conditions. Councilmember Jenks asked Mr. Randy Brackett to discuss the plans that necessitated the street vacation on the uphill side. He replied the street vacation is mostly a housekeeping action. He explained Mr. Parker owns part of the property and although there is a spirit of cooperation between him and the City, the timing is not right for him to sell the property now. Councilmember Camfield expressed concern that Mr. Parker might want to protect his interests for furore considerations. Mayor McCulloch opened the Public Hearing for anyone wishing to speak in support of the Street Vacation. There being none she opened it for those speaking in opposition. There again being none, she closed the Public Hearing and remmed to Council deliberations. Councilmember Harpole said he thought the application was straightforward, and suggested someone talk to Mr. Parker to establish some kind of agreement. Discussion ensued. Councilmember Davidson made a motion to approve Street Vacation Application 9511-13 and Councilmember Harpole seconded. Mayor McCulloch asked if anyone was aware of any new or different information. Councilmember Shoulberg raised the issue of funding the street vacation. Mr. Hildt said a transfer voucher by the City Treasurer's Department would be made of equal shares from water, street and storm funds. The motion passed unanimously by voice vote and the ordinance to vacate the street considered. ORDINANCE NO. 2519 AN ORDINANCE VACATING BEECH STREET FROM THE NORTHERN EDGE OF EXISTING REDWOOD STREET TO THE NORTHERN EDGE OF "S" STREET; "R" STREET BETWEEN EXISTING REDWOOD STREET AND CHERRY STREET; AND "S" STREET FROM THE WESTERN EDGE OF BEECH STREET EAST TO CHERRY STREET; ESTABLISHING CONDITIONS TO THE STREET VACATION; AND ESTABLISHING AN EFFECTIVE DATE. Mr. Hildt read the ordinance by title. Councilmember Camfield made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Davidson and passed unanimously by voice vote. Mr. Hildt again read the ordinance by title. Councilmember Camfield made a motion that the Council adopt Ordinance No. 2519 which was seconded by Councilmember Davidson and passed unanimously by roll call vote. There were none. COMPREHENSIVE PLAN COMMITTEE REPORTS STANDING/ADHOC COMMITTEE REPORTS Finance. Councilmember Davidson Report for March 22, 1996 · Sherry Robison attended and reported focus on the Frequent Rider Program campaign. Jefferson Transit requested $90 per month street permits be waived for the five months May through September to fund the Frequent Rider Program. The committee recommended waiving the permits. · Referenced a letter from Art Curren, Port Commission, to Councilmember Harpole regarding reorganization of the Economic Development Council. · Councilmember Shoulberg gave an update of the contract negotiations with Cable TV. · Review of Public Works reports. Report for March 28, 1996 · Mayor and Public Works job descriptions and personnel reassignments. · Discussed policy development--Volunteer Fire Fighters and Reserve Police Officers; recommend to include them for employee assistance. Working on policies for social services proposals. Will be on the committee agenda before a supplemental budget ordinance. Closed Labor Committee Meetings -- Councilmember Davidson March 25, 1996 · Set Labor Committee Meeting April 4, 1996, 4:30 p.m. Mayor's Office. Executive Session. Councilmember Davidson made a motion that Council waive the $90 per month fees for Street Loading permit for Jefferson Transit May through September. Councilmember Keith seconded the motion. There was a short discussion regarding a service contract in regards to the fees. Vote will be taken following the second public comment section. Park$~ Recreation and Property_. Councilmember Harpole Report for March 21 and March 29 · Discussed review of the Parks and Recreation Plan. · Memorial for Bobby McGarraugh · Announced the Parks and Recreation benefit concert May 27, McCurdy Pavilion · Set next meeting for April 18, 1996, 4:30 p.m. 1) Union Wharf Signage 2) How to proceed with the proposed Chief Chetzemoka statue at the City Golf Course 3) Planning for May 27 Parks and Recreation Benefit Youth AdHoc Meeting. Councilmember Harpole · Draft Resource List. Finalize and follow up. · Vulnerability of 12 to 14 year old girls downtown, reported by three Sophomore to Senior aged women; subcommittee formed to look at strategies. · Set meeting for April 9, 1996 · Announced a meeting April 10, Boiler Room, with Sgt. Oberlander and Ben Critchelow of the Public Defenders Office to discuss rights. Public Safe _ty Committee. Councilmember Jenks Report for March 27, 1996 · Interim Police Department/Fire Department needs. To be discussed April 6, 1996, 8:00 a.m., Fire Hall. · Letter from Peter Albrecht regarding a dangerous area of town. · Compost plan at the next Council meeting. · Letter from Alicia Bates regarding a burning ban passed to the Utilities Committee. · Discussed letters to her and Jean Camfield from Ann Levi conceming herbicides and requesting notification of chemicals in use be placed on doors of businesses for chemically sensitive people. Council suggested encouraging Ms Levi to contact Main Street. Utilities. Councilmember Shoulberg · March 25, Stormwater Rates. · March 28, Upcoming Public Utility District negotiations and strategies. · March 29, Use of computer generated rate model. Joint Utilities and Water Advisory Committee, March 21, 1996 -- Kate Jenks reporting · Discussed ongoing water issues. A representative from the Forest Service, the County Public Works Director and County Commissioner Wojt attended and discussed issues conceming the Urban Growth Area and went over policies. · Another meeting was set for April 8, 1996. · A Water Advisory Committee meeting was announced April 18, 1996, 2:00 p.m., Public Works. MAYOR'S REPORT Mayor Julie McCulloch reported an emerging City policy to encourage riders of Jefferson Transit. She noted a study done by Jackson Hole, Wyoming of the value of parking spaces and impact of parking. She suggested Key City take up the challenge with a prize incentive program that would tie in with National Alternative Transportation Week in May. She pointed out she is a member of the Regional Transportation Planning Organization and they have coordinated efforts with the Olympic and Kitsap Peninsulas. She noted the State is now also required to a 6-year street plan. She noted available funding includes maintenance and safety needs. Capacity improvements can only be done by increasing gas tax. She answered Councilmember Jenks question regarding a letter addressed to the 35th Street residents listing the option of a Local Improvement District. She said she had a response from them and it is not what they intended, but that the street it is bladed and left on the edges without ditches. STAFF REPORTS Ci_ty Administrator's Office. City Administrator Michael Hildt reported the process of testing Police Officers is finished. Councilmember Harpole asked regarding personnel manual issues. Mr. Hildt noted he would be starting the new manual next week. Building and Community_ Development. Director Dave Robison briefly discussed his memorandum dated March 27, 1996, to City Council regarding comments received on the Hamilton Heights Planned Unit Development. He announced an Open Space Seminar Planning Workshop all day April 26, 1996, at the Fort Worden Chapel; cost is $15. He noted the Planning Commission hearings next Thursday will cover the Transportation Element, with the continuation hearing on the following Wednesday; the Capital Facilities and Utilities Element hearing will be the week following on Thursday, and the continuation hearing the following Wednesday. He stated the Regulatory Reform Ordinance hearing is tentatively scheduled for the May 6 Council Meeting. He answered Councilmembers Jenk's recent questions concerning the current code enforcement. He stated C. L. Flint is the Code Enforcement Officer. Currently there are 12 various codes being examined for compliance, eight from direct citizen complaints. City Attorney's Office. City Attorney McMahan reported on the Washington State Growth Management Bill 6637. He said the City of Port Townsend had written a letter asking for a veto of two sections of the bill so as to invalidate the Hearings Board. He noted the Governor requested comment from Port Townsend March 29 regarding the subject, resulting in the Governor's veto of the bill that day. He stated Port Ludlow's designation as a Master Plan Resort had also been vetoed and would require an alternative. Attorney McMahan stated one condemnation action is pending on San Juan Avenue. They have received an order of use, control, and possession of the right-of-way and can now proceed. City. Engineer's Office. City Engineer Randy Brackett reported the Union Wharf Corps of Engineers permit approval was received Thursday. He said asbestos is being removed in a non-hazardous manner and building demolition is scheduled for the end of April. He noted various methods that would be a noise factor and stated timber pile driving would be taking place mid-June to mid-July. Construction is scheduled for completion as early as the end of October; a construction sign will be erected to inform the public. He said interpretive signs are being developed from historical and environmental viewpoints and announced an Interpretive Sign Committee April 16, 1996, 10:00 a.m. He said they are quite assured of being awarded a $32,000 grant. Councilmember Jenks said neighboring businesses are requesting being identified on signage. She also discussed construction workers parking at the Park & Ride and being bussed in and out to save the downtown parking spaces. Mayor McCulloch said she would call Mr. Little regarding the matter. Mr. Brackett also reported a meeting for San Juan Avenue April 11, 1996, 5:30 p.m. at the Jefferson County Fairgrounds dining hall. They will discuss the final revision. He noted the $680,000 construction projection is within budget at this time, and they are closing in on the rights- of-way. He said they hope to begin construction by mid-June and will be taking into consideration activities at the Jefferson County Fairground. He reported status of grants; he noted they had issued 15 grant applications for streets and sidewalks and said the following are looking good: State funded Urban Arterial Transportation Act (UATA) $120,000 grant for Sheridan Street-- Hastings to 19th. Safe Walking Power Washington, (specifically for sidewalks) -- four projects applied for: · Walker Street -- Lincoln to Blaine. Will aid Mountain View. · "F" Street -- San Juan to Fir. Will aid the High School and Middle School. · Sheridan -- Hastings to 19th. Will compliment UATA. · San Juan -- Lopez to Admiralty. Identified as Phase 2 of San Juan. Councilmember Harpole asked about the work plan for March, the stormwater plans for 35th Street Park. Mr. Brackett stated the prospective engineer was unable to provide insurance and that another consultant will be submitting a proposal. He thinks the project is within the construction season. Councilmember Harpole said he wants to call together Public Works and Ms Paula Mackrow and hopes that it will be soon. Police Department. Police Chief Newton reported the field of 60 applicants had been narrowed down to 11 who successfully passed the tests. Of the 11, nine successfully completed interviews, two lateral and seven entry level officers. He said the intention is for a walking/bicycle officer downtown. He noted his inclination is to select the lateral officers. He said there is still a long way to go; they test two to three times a year. Chief Newton pointed out their lack of an automated records management system. He said approximately 1 year ago they applied for a grant projecting$25,000 for software. He noted the grant was approved for $18,000 plus the system will save the department 1.4 full time employees. He said they are still looking for $6,250. Library_. Library Board Trustee Orabelle Connally reported in Librarian Patrick's absence. She said a $29,000 LSCA III grant approval has been awarded to Port Townsend bringing Jefferson General Hospital and the Historical Society into the Cooperating Libraries Automated Network (CLAN). She stated money was held up from the grant awarded at the end of the year, but money has been released and books on tapes are now arriving. She noted the Library planning endeavor underway. She said participation notices are being returned and announced an April 15 meeting for committee assignments. Councilmember representative for April 22 is Mr. Harpole and May 22, Ms Jenks. PUBLIC COMMENTS/QUESTIONS Mayor McCulloch opened the meeting for Public Comments/Questions. Mr. Lee Daniher, Summit Cable TV, commented regarding the discussion about businesses notifying the public as to chemicals being used. He noted Occupational Safety and Health Administration (OSHA) requires public notification of use of any chemicals, and suggested people request this information. Mayor McCulloch closed the Public Comment/Questions portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS Mayor McCullOch opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. 9 There was no public comment made regarding the motion by Councilmember Davidson and seconded by Councilmember Keith to waive the street permit May to September 1996 and authorize the Mayor to sign a service contract with Jefferson Transit. Council voted unanimously in favor of the motion by voice vote. Mayor McCulloch closed the Public Comment portion of the meeting. UNFINISHED BUSINESS RESOLUTION NO. 96-54 INTERLOCAL AGREEMENT TO PARTICIPATE COUNTY AIRPORT PLANNING PROCESS. IN THE JEFFERSON Building and Community Development Director Robison explained the resolution and introduced Messrs. Bob Miulli and Rick Sepler. Councilmember Keith asked what the status of agreement negotiations is with the County. Mr. Miulli replied the agreement with the County is similar to the City's. He noted the County questioned the Port taking the lead with the State Environmental Policy Act in the Environmental Impact Statement process but that has now been resolved. Mr. Sepler said ultimately the agreement goes to the County and Commissioners for their adoption. Councilmember Shoulberg asked who represents the City on the Committee. It was determined Councilmember Keith, Chair of the Land Use Committee, would represent Council, either Eric Toews or Dave Robison at the staff level and Bob Wheeler if or when water and infrastructure issues arise. The following revisions were made to the resolution: 1) General Agreement I.A. last line change "cooperation" to "cooperative." 2) General Agreement I.E. line three remove period following "provided" at the end of the line. 3) General Agreement I.H. second line change "revision" to "revisions" and add '~to" following (if necessary). 4) General Terms II.D. second line remove the comma~ Councilmember Harpole made a motion that Council adopt Resolution No. 96-54 as amended which was seconded by Councilmember Keith and passed unanimously by voice vote after a brief discussion. NEW BUSINESS Bobby McGarraugh Memorial. Councilmember Harpole stated the committee recommended the Chen/y Street Park be renamed the Bobby McGarraugh Park. He stated both the new and old names would be used for a period of 6 months and that signage would be made with the designation. 10 Councilmember Davidson made a motion to authorize a name change of the Cherry Street Park to the Bobby McGarraugh Park, which was seconded by Councilmember Camfield and passed unanimously by voice vote. RESOLUTION NO. 96-55 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF PORT TOWNSEND AND THE LOCAL UNION NO. 589 OF THE TEAMSTERS UNION FOR POLICE DEPARTMENT EMPLOYEES EFFECTIVE FOR THE PERIOD BETWEEN JANUARY 1, 1996 THROUGH DECEMBER 30, 1998. City Administrator Hildt explained the resolution. Councilmember Shoulberg asked for an Executive Session. EXECUTIVE SESSION Mayor McCulloch recessed the meeting into Executive Session to discuss personnel issues including City Attorney McMahan, City Administrator Hildt, and Police Chief Newton. The meeting was reconvened at 11:00 p.m. Councilmember Davidson made a motion that the Council adopt Resolution No. 96-55 which was seconded by Councilmember Jenks and passed unanimously by voice vote after a brief discussion. For Concurrence: Short Subdivision No. 9312-01 -- Tom O'Meara Final Plat Councilmember Harpole made a motion that Council concur with Short Subdivision 9312-01 which was seconded by Councilmember Shoulberg and passed unanimously by voice vote after a brief discussion. Short Subdivision No. 9509-03 -- Robert Thoms Preliminary Plat Councilmember Camfield made a motion that Council concur with Short Subdivision No. 9509- 03 which was seconded by Councilmember Harpole and passed unanimously by voice vote after a brief discussion. Short Subdivision No. 9601-05 -- Virginia McIntyre Preliminary Plat. Councilmember Keith excused himself from the vote. Councilmember Davidson made a motion to concur with Short Subdivision No. 9601-05 which was seconded by Councilmember Harpole and after a brief discussion passed by voice vote with five in favor and Councilmember Keith abstaining. 11 COUNCILMEMBERS GENERAL DISCUSSION Councilmember Harpole reminded Council of the King 5 TV presentation to be made at Blue Heron Middle School April 15. Mayor McCulloch raised issues of concern with the City Hall Lobby being open when all the offices are closed. After a brief discussion it was decided to revisit the concern at the next Council Meeting or Finance Committee Meeting. ADJOURNMENT There being no further business, at 11:20 p.m., Mayor McCulloch adjourned the meeting. Attest: Michael Hildt Acting City Clerk 12