HomeMy WebLinkAbout01021996PORT TOWNSEND CITY COUNCIL
MINUTES OF THE REGULAR SESSION OF JANUARY 02, 1996
The City Council of the City of Port Townsend met in regular session this second day of January,
1996, at 7:00 p.m. in the Council Chambers of City Hall, Mayor Julie McCulloch presiding.
ROLL CALL
Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Diane Perry-Thompson, Ted
Shoulberg, lan Keith, and Kathryn Jenks. Also present were Acting City Clerk Michael Hildt, City
Attorney Timothy McMahan, Director of Public Works Bob Wheeler, Director of Building &
Community Development Dave Robison, City Engineer Randy Brackett, Fire Chief Howard Scott,
Library Director Linnea Patrick, and Sheila Avis, Minute Taker.
PRIORITY BUSINESS
Mayor McCulloch administered the Oath of Office to Councilmembers Dan Harpole, Kathryn Jenks,
and Ian Keith.
There were none.
INTRODUCTIONS and/or RECOGNITIONS
AGENDA CHANGES or ADDITIONS
· Election of Council President was added to New Business.
· Approval of Resolution Awarding Union Wharf reconstruction Project Contract to Hurlen
Construction was moved from the Consent Agenda to New Business.
· Two letters from Lyn Hersey were added to Communications in the Consent Agenda; one
regarding City Council appointment and one referred to the Parks and Recreation Commission.
· Added to Approval of Appointments:
Kate Jenks, Chair, Water Advisory Committee
Phil Johnson, Historic Preservation Commission
Liz Smith, Historic Preservation Commission
CONSENT AGENDA
Councilmember Davidson made a motion to approve the following items on the Consent Agenda
as amended which was seconded by Councilmember Harpole and passed unanimously by voice vote,
Approval of Appointment:
John Boles to Planning Commission until December 31, 1999.
Kate Jenks, Chair, Water Advisory Committee.
Phil Johnson, Historic Preservation Commission, non-specified member, second term;
term expiration December 31, 1998.
Liz Smith Historic Preservation Commission, historic preservation organization member,
third term; term expiration December 31, 1998.
Approval of the following Bills and Claims:
Period 13
010
O94
110
120
130
170
180
301
310
319
330
371
411
412
416
500
610
Current Expense
Garbage
Street
Library
Park
Emergency Medical Services
Capital Improvement
95 Storm Property Acquisition
92 Waste Water Treatment Plant Construction
95 WW Comprehensive Sewer Plan
93 Water Quality Improvements
95 San Juan Ave Improvements
Water-Sewer
Storm and Surface Water
1956 Special Water Bond -RESERVE
Equipment Rental
Firemen's Pension and Relief
$11
35
1
6
132.10
055.45
052.38
213.62
1 935.53
1 306.09
2 365.38
750.00
3,227.50
934.18
32,740.42
1,149.81
31,205.38
2,578.10
71,759.27
738.70
_ 182.41
Total $ 204,326.32
Period
010
094
120
130
411
412
5O0
14
Current Expense
Garbage
Library
Park
Water-Sewer
Storm and Surface Water
Equipment Rental
Total
$ 54,416.21
231.64
21,857.23
1,204.19
75,179.59
5,345.00
130.00
$158,363.86
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Setting Hearings:
Little & Little Construction (Charles Pink House), Conditional Use Permit #9511-08 for January 16,
1996.
Eagles, FOE #182, Variance #9511-14 for February 5, 1996.
Approval of Resolutions:
RESOLUTION NO. 96-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND
AUTHORIZING THE MAYOR TO SIGN A CONTRACT AWARDING THE BID
FOR SODIUM HYPOCHLORITE TO BE USED BY THE WASTEWATER AND
WATER QUALITY DIVISIONS FOR 1996 TO T C PRODUCTS INC.
RESOLUTION NO. 96-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND AUTHORIZING THE MAYOR TO SIGN A CONTRACT
AWARDING THE BID FOR CHLORINE GAS TO BE USED BY THE WATER
QUALITY DIVISION FOR 1996 TO JONES CHEMICAL INC.
RESOLUTION NO. 96-03
A RESOLUTION DIRECTING THE ACTING TREASURER TO SEGREGATE
ASSESSMENTS WITHIN LOCAL IMPROVEMENT DISTRICT NO. 1 TO
REFLECT SALES, SUBDIVISIONS, AND BOUNDARY LINE ADJUSTMENTS.
RESOLUTION NO. 96-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN ADDENDUM TO
THE JEFFERSON COUNTY SWIM ASSOCIATION POOL USE AGREEMENT.
RESOLUTION NO. 96-05
A RESOLUTION OF THE CITY COUNCIL DECLARING WHEELABRATOR
WATER TECHNOLOGIES, INC. TO BE THE LOWEST, RESPONSIVE,
RESPONSIBLE BIDDER FOR PROVIDING THE FILTER TANK AND
ASSOCIATED EQUIPMENT FOR THE TRI-AREA WATER TREATMENT
FACILITY AND AUTHORIZING THE MAYOR TO SIGN A CONTRACT
AWARDING THE BID TO WHEELABRATOR WATER TECHNOLOGIES, INC.
OF STURBRIDGE, MASSACHUSETTS.
Communications:
A letter dated November 21, 1995, to Jan L. Zimmer, City of Port Townsend Plans Technician, and
copied to Council from International Conference of Building Officials, American Association of
Code Enforcement, International Fire Code Institute, Education Department, notifying Jan of
passing the certification examination November 18, 1995, and forwarding her certificate for Certified
Plans Examiner. (For information.)
A letter dated December 8, 1995, to Judge Thomas Majhan and copied to Council from Nick Dallett,
Jefferson County Animal Services, regarding citations issued to Diane Hoffman for her potentially
dangerous dog and instructions by Juelie Dalzell, Jefferson County Animal Services, for release of
the dog. (To Public Safety Committee.)
A letter dated December 13, 1995, to Mayor John Clise and copied to Council from John Boles,
4671 Magnolia Street, Port Townsend, regarding appointment to the Planning Commission. (For
information.)
A letter dated December 14, 1995, to Mr. Steve Wells, Assistant Director, Department of
Community, Trade and Economic Development, Growth Management Division, Olympia, from
James Holland, Senior Planner, Jefferson County Planning Department, in reference to a recent letter
sent by Mr. Eric Toews, City of Port Townsend, and interpretation of RCW 43.62.035. (For
information.)
A letter dated December 14, 1995, from United States Senator Patty Murray in response to the
Councilmembers letter of appreciation for AmeriCorps funding. (For information.)
A letter dated December 15, 1995, from Stan Finkelstein, Association of Washington Cities (AWC),
forwarding 1996 AWC Legislative Priorities. (For information.)
A letter dated December 18, 1995, from Kate Jenks and copied to Council, in response to Nancy
Stroeder, 1425 McPherson, Port Townsend, regarding stormwater issues on McPherson Street. (For
Utilities Committee.)
A letter of resignation as Councilmember dated December 19, 1995, from Sheila Westerman. (For
information.)
A letter dated December 21, 1995, from Nick Dallett, Jefferson County Animal Services, forwarding
a draft proposed revision to the County animal ordinance.
This concludes the Consent Agenda.
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PUBLIC COMMENTS
Ms O~Neill Louchard submitted a list of names supporting Lyn Hersey for the vacant Councilmember
position.
Ms Julia Coehrane also offered her name for the vacant Councilmember position.
PUBLIC HEARINGS
Vantage Construction Services, Variance Application 9510-07.
Building and Community Development Director Dave Robison introduced the application and
reported the Planning Commission approved the variance 4 in favor, 0 opposed and 1 abstaining.
Mayor McCulloch opened the hearing to the public.
Mr. Lee Wilburn, President of Vantage Construction Services, Inc., stated plans for a roof over the
deck have been eliminated to help solve the problem and he thinks it suitable with others.
Ms Betty Mysak stated their concerns that a porch might be added at a later date.
Mayor McCulloch closed the hearing to the public.
Councilmember Shoulberg made a motion to approve Variance No. 9510-07 and Councilmember
Harpole seconded. Councilmember Davidson stated this could have been avoided and noted concern
in using a variance to solve an after-the-fact problem.
There was no additional public information and the motion passed unanimously by voice vote.
COMPREHENSIVE PLAN COMMITTEE REPORTS
Councilmember Shoulberg asked Building and Community Development Director Dave Robison
to discuss the letter to Steve Wells, Department of Community, Trade and Economic Development,
Growth Management Division, Olympia, from Jefferson County Senior Planner James Holland
regarding the Comprehensive Plan. Mr. Robison said Mr. Wells approved of Port Townsend issuing
their Comprehensive plan which is scheduled for January 10. He also said the County still does not
know if one, two or three urban growth areas will be used.
Mr. Robison also said Mr. A1 Scalftoday essentially said to please ignore this letter, but Staff feels
the letter should be responded to.
Mayor McCulloch said efforts are underway, that a meeting is scheduled at the end of this month and
they are looking at some mediation. She stated it should not be escalated, that issues should be
clarified and move forward.
Councilmember Jenks suggested the County be asked politely if they would like to mitigate this
letter. Councilmember Harpole agreed saying that both letters are needed to clear the matter.
STANDING/ADHOC COMMITTEE REPORTS
Fort Worden Advisory. Committee. Councilmember Davidson reported the committee met
December 21 at Fort Worden with Jim Ellis, Washington State Parks. He indicated they are looking
at this location for a Cascadian rain trail, but that everything is very preliminary at this time.
Finance Committee. Councilmember Davidson set a meeting for January 9, 3:00 p.m. in the
Mayor's Office.
Parks, Recreation and Property_. Councilmember Harpole announced a meeting January 25, 5:00
p.m. to consider the Downtown Marina Concept presentation by Bill Plice, City park sinage, and
City Parks and Recreation Comprehensive Plan.
Councilmember Harpole also announced an ad hoc committee meeting January 9, 7:00 p.m., Pope
Marine Building, regarding downtown youth issues.
Joint Utilities Committee. Councilmember Shoulberg announced a meeting January 10 at noon.
Councilmember Jenks requested the McPherson Street letter be added to the agenda.
Public Safety Committee. Councilmember Jenks asked if the committee wished to meet before or
after the Council retreat, and referred to Nick Dallett's animal control issues. A meeting was
schedule after retreat, January 16, 3:00 p.m. Council Chambers. She mentioned having comment
from a concerned citizen regarding there being no cross walk sign on Discovery Road uphill away
from town. She had notified Public Works and thanked them for their timely assistance.
Library. Representative. Ms McCulloch reported as a Councilmember attendee at the December
Library Board Meeting. She related the Library Board appreciates having a Councilmember rotating
schedule, that it gives them an opportunity to interact with all Councilmembers. Volunteers for the
next three months are Councilme'mbers lan Keith, January; Dan Harpole, February; and Bill
Davidson, March. She also noted Friends of the Library are looking for volunteers.
MAYOR'S REPORT
Mayor McCulloch stated she is happy for the opportunity to serve the City. She pointed out the
importance of having complete representation on all of the City's committees and commissions and
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noted various vacancies: Arts Commission, Community Oriented Police Advisory Board, Parks and
Recreation Commission, Planning CommisSion. She said these positions would be advertised and
anyone could submit a letter of interest.
Mayor McCulloch noted the Council vacancy resulting from the resignation of Sheila Westerman
and thanked her for her loyal service to the City. She pointed out appointment to fill the vacancy
within 90 days is the responsibility of the Council. The appointee will fill the vacancy until
November 1997. The unexpired 2-year term will then be filled by Municipal Election in November
1997. The Mayor recommended the Board President be coordinator to establish a process to fill the
vacancy and present the process to the Public at the next Council meeting January 16.
The Mayor announced the Annual Council Retreat January 11 and 12, 8:30 a.m. to 4:00 p.m., Blue
Room in the Fort Worden State Park Office. She noted the retreat is open to the public.
STAFF REPORTS
City Clerk's Office. Acting Director Hildt reported the final budget will be ready from printing
January 4 or 5.
Building and Community. Development. Director Robison stated Port Townsend's Comprehensive
Plan will be available January 10 at the cost of $22.00. Copies will be available for review at City
Hall and for check out at the City Library. He reported the Plan summary will also be available at
a nominal cost.
Public Works. Director Bob Wheeler reported turbidity is subsiding and that Lords Lake is starting
to come back. He said it had been as low as 9 feet and is now 14 to 15 feet.
Library_. Director Linnea Patrick stated the Library looks and feels different. She said the Library
was closed during the day January 2 so shelving could be moved. Beginning January 3 opening will
be 10:00 a.m., six days per week. She pointed out the carpet had been cleaned for the first time in
5 years, and the furnace repaired. She noted lighting replacements and reported 7 or 8 compact
fluorescent replacement lights had been purchased by patrons with about 30 remaining to be
purchased at $29 to $30 each. She stated the $60,250 grant awarded the Library is being held up
with Federal budget delays.
PUBLIC COMMENTS/QUESTIONS
Mayor McCulloch opened the meeting for Public Comments/Questions.
Mr. Tod Wakefield, Port Townsend Arts Commission, said the two prime candidates had been
highly recommended. He noted the letter of endorsement for Lyn Hersey.
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There being no further comment, Mayor McCulloch closed the Public Comment/Questions portion
of the meeting.
VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS
There were no motions made.
There was none.
UNFINISHED BUSINESS
NEW BUSINESS
RESOLUTION NO. 96-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND DECLARING HURLEN CONSTRUCTION COMPANY TO BE
THE LOWEST RESPONSIVE RESPONSIBLE BIDDER FOR THE UNION
WHARF RECONSTRUCTION.
Building and Community Development Director Robison explained the resolution and noted Federal
budget delays impacted the Memorandum of Agreement with the Army Corps of Engineers, but it
was thought to be in Denver.
Discussion ensued regarding the Hydraulic Project Approval and construction dates.
Councilmember Jenks requested being present as each mitigated step occurs and asked Project
Manager Bob Little if he could arrange a meeting for an overview for her.
Councilmember Harpole made a motion that Council adopt Resolution No. 96-06 which was
seconded by Councilmember Perry-Thompson and passed unanimously by voice vote.
RESOLUTION NO. 96-07
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A LEASE
AGREEMENT WITH G. RODNEY JOHNSON FOR AUXILIARY OFFICE
SPACE.
City Administrator Hildt explained the resolution and noted it as a temporary measure.
Councilmember Harpole made a motion that the Council adopt Resolution No. 96-07 which was
seconded by Councilmember Keith and passed unanimously by voice vote after a brief discussion.
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RESOLUTION NO. 96-08
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND
APPROVING COMMITTEE APPOINTEES AS RECOMMENDED BY THE
COMMITTEE ON COMMITTEES 12/18/95.
Councilmember Harpole noted there is no chair for the Transportation Committee. Councilmember
Shoulberg suggested Councilmember Perry-Thompson fill the position of interim Chair and stated
he could be available in the interim to assist on the committee.
Councilmember Davidson made a motion that the Council adopt Resolution No. 96-08 which was
seconded by Councilmember Perry-Thompson and passed unanimously by voice vote.
Election of Council President
Councilmember Perry-Thompson nominated Councilmember Harpole as Council President and to
serve as Mayor Pro-Tem in the Mayor's absence. Councilmember Davidson seconded, and the
motion passed unanimously by voice vote.
COUNCILMEMBERS GENERAL DISCUSSION
Mr. Michael Hildt, the Mayor and Council discussed the draft agenda for Council Retreat January
11 and 12. A lengthy discussion ensued.
EXECUTIVE SESSION
Mayor McCulloch recessed the meeting into Executive Session to discuss property acquisition, real
estate negotiations and possible litigation including Bob Wheeler, Tim McMahan, Dave Robison,
Michael Hildt, and Doug Mason. The meeting was reconvened at 10:00 p.m.
ADJOURNMENT
There being no further business, at 10:00 p.m., Mayor McCulloch adjoumed the meeting.
Attest:
Michael Hildt
Acting City Clerk
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