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HomeMy WebLinkAbout07171995 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF JULY 17, 1995 The City Council of the City of Port Townsend met in regular session this 17TH day of July 1995, at 7:00 PM in the Council Chambers of City Hall, Mayor Pro-Tern Julie McCulloch presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Julie McCulloch, Diane Perry-Thompson, Ted Shoulberg, Robert Sokol, and Sheila Westerman. Also present were Deputy City Treasurer Vera Franz, Police Chief Jim Newton, City Attomey Timothy McMahan, Director of Building and Community Development Dave Robison, Public Works Director Robert Wheeler and Engineer Randy Brackett. PRIORITY ITEM Mr. Gary Rowe was introduced and reviewed the Jefferson County Comprehensive Plan. He identified the following Growth Management areas of importance to Jefferson County: interim growth; critical aqua recharge; and designation of timber resource. He stated Western Washington Growth Management Jury Board would be here Tuesday to assess Jefferson County compliance order for Forrest Resource Land. He related the benefits of last years's staff changes, new directions adopted, and getting out to listen to community needs. He noted Director of Building and Community Development Dave Robison's involvement in the draft Comprehensive Plan discussions and expressed his appreciation to the City staff for working with Jefferson County in this process. Mr. Rowe used maps to identify growth areas in the county and also land use. He pointed out Port Townsend, the Tri Area Community, Glenn Cove, and Port Ludlow will be designated as urban growth areas. He identified commercial and rural forrest lands and noted the concern for rural areas to remain rural. He indicated transportation will be addressed as a critical part of the planning process, and stated SR 104 in the Port Ludlow and Shine areas and SR 20 in the Port Townsend area are significant in the 20-year planning period. The second week of August is projected for completion of the draft Comprehensive Plan adoption process and Environmental Impact Statement. After public hearings and comment periods, presentation will be made to the Board sometime in November or 1 st week of December. Ordinance updates will be done in the Spring. AGENDA CHANGES & ADDITIONS 1 CONSENT AGENDA Councilmember Sokol made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. Approval of the following Bills and Claims: 010 Current Expense 22,609.64 094 Garbage 61,417.34 110 Street 6,166.90 120 Library 3,527.56 130 Park 1,215.19 150 Hotel/Motel 14,250.00 170 Emergency Medical Services 1,577.24 180 Capital Improvement 7,651.58 301 95 Storm Property Acquisition 1,149.19 330 93 Water Quality Improvements 17,245.42 371 95 San Juan Ave Improvements 97.68 376 95 Water-Sewer Rev Bd Projects 528.00 411 Water-Sewer 41,308.75 412 Storm and Surface Water 1,457.76 500 Equipment Rental 9,347.39 610 Firemen's Pension and Relief 166.75 Total $189,716.39 Approval of Resolutions: RESOLUTION NO. 95-85 A RESOLUTION OF THE CITY COUNCIL OF THE TOWNSEND AUTHORIZING THE MAYOR TO SIGN CITY OF PORT PROFESSIONAL 2 SERVICES AGREEMENT (PSA6) FOR DESIGN AND OTHER SERVICES FOR THE WATER PIPELINE TO THE TRANSFER STATION AND THE LITTLE QUILCENE DAM PROJECTS. RESOLUTION NO. 95-86 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH GLENN AND SHERRY JONES REGARDING THE PURCHASE OF LAND IN THE CITY AND AUTHORIZING THE ACTING TREASURER TO ISSUE WARRANTS FOR THE PURCHASE OF THE LAND IN ACCORDANCE WITH THE AGREEMENT. RESOLUTION NO. 95-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH LITTLE & LITTLE CONSTRUCTION TO PROVIDE PROJECT MANAGEMENT SERVICES FOR THE UNION WHARF RECONSTRUCTION PROJECT. RESOLUTION NO 95-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT CONCERNING APPRAISAL SERVICES IN CONNECTION WITH THE SAN JUAN AVENUE IMPROVEMENTS PROJECT AND AUTHORIZING THE ACTING TREASURER TO ISSUE THE WARRANTS NECESSARY TO SATISFY THE AGREEMENT. Communications: A letter to Karen Eaton Gomez, Bothell, Washington, dated June 27, 1995, from JeffHamm, General Manager, Jefferson Transit, and copied to Mayor Clise, outlining future shuttle service from satellite parking to alleviate parking problems such as during the Rhododendron Festival and Arts and Crafts Fair cited in Ms. Gomez' May 14 letter to City of Port Townsend Parking and Violations Desk. A letter to Mr. Sid Mordson, Secretary, Washington State Department of Transportation, dated June 30, 1995, from Lloyd W. Cahoon, General Manager, Port of Port Townsend and copied to Mayor Clise, expressing concerns about limited Port Townsend-Keystone ferry service for the entire 1995 summer season. A letter from Theresa J. Lowe, Demographer, State of Washington Office of Financial Management, dated June 30, 1995, transmitting April 1, 1995, population determinations. A letter to Council from Tamara Conway, P. O. Box 346, Port Townsend, requesting consideration of provision for bike racks and drinking fountains downtown for those who do not drive vehicles to town. (To Transportation Committee.) A letter from Christine O. Gregoire, Attorney General of the State of Washington, dated July 7, 1995, informing of an 18-month term of airfare discounts for Government Entities. A note to Council from Joeen Priest, 210 Rose Street, Port Townsend, dated July 10, 1995, requesting reduction of her utility AAWU. (To Utility Committee.) A News Release from Craig Weckesser, Information Officer, Olympic Air Pollution Control Authority, for release July 10, 1995, titled Air Quality Monitoring Station to be Installed at New Port Townsend School. A letter to Council from Councilmember Robert Sokol dated July 12, 1995, regarding Council Rules. This concludes the Consent Agenda. PUBLIC COMMENTS Mr. Stan Jaffe, nearby resident and Port Townsend merchant--part owner of the Sir Plus Store, pointed out the problems the number of kids hanging out at Lighthouse Cafe are causing merchants in the area. He stated customers have said they will not come back to Port Townsend. He reported that at a recent break-in the Officer was more interested in false alarms. He noted, however, this incident was not a false alarm; the window was broken, the door jimmied, part of the Pizza Place upstairs was trashed. He stated the City and Police Department not only need to talk to kids, but merchants also. Ms. Shirley Tso, owner of Lighthouse Cafe, stated the problems kids are causing are becoming. 'worse and worse. She pleaded with City Council to pay attention to help merchants stay alive; she said she cannot survive on that comer. Ms Linda Talley, member of Mainstreet, decided to investigate these problems and formed an advisory committee, Focus on Youth Committee. She invited community people involved with youth; many were in attendance. Their intention is to identify and talk to the kids. They are now preparing a questionnaire and will go out in groups of two or more to start dialogue, find out who they are, why they are there and what their problems are. They are attempting to find ways to involve these kids in the community. She stated Officer Connor Daily who walked down town last year said there is misconception that those kids in groups are in trouble. Most are just there hanging out. She said Mainstreet is attempting to get information and welcomes all input. 4 The owner of the Victorian cited merchant problems with kids, ferries, and the bridge. She stated saying these kids are from bad homes is an excuse; parents have no control over them. She advocated legislation to support parents and giving control back to them. She said these kids are giving other kids of Port Townsend a bad name; we need to spend time and money on kids. Ms. Donna Johnson from Chimacum, an employee of Sir Plus, spoke to the need of a curfew to enforce what parents can't. She said there is a need for new laws to do it. After comments from various Councilmembers, City Attorney Tim McMahan said a paper had previously been prepared informing store owners what they can do and suggested it may be time to do a rerun. He noted there are things that can be done and cited the Council's recently adopted ordinance that addressed congregating and blocking sidewalks. Ms. Jan Weber, Department of Building and Community Development pointed out this is budget discussion time and asked for creation of a city Recreation Department and some priority for it in the budget process. She commended Bill Cush and the Smnmer Enrichment Program for a great mix of activities and suggested a possible after school program. She questioned the need of budgeting for a new phone system, asked if it would enhance customer service, and urged budgeting for necessities. PUBLIC HEARINGS 1996-2001 Transportation Improvement Program Mr Wheeler reviewed the 1996-2001 Transportation Improvement Program. Mayor Pro-Tem McCulloch opened the hearing to the Public. There being no comments, Mayor Pro-Tem McCulloch closed the hearing to the Public and turned to Council for disposition. RESOLUTION NO. 95-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT THE 1996- 2001 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM. After a brief discussion, Councilmember Westerman made a motion that the Council adopt Resolution No. 95-89 which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. Interim Controls Ordinance. Mr McMahan explained the ordinance and referenced his presentation during the meeting on May 15, 1995. Mayor Pro-Tern McCulloch opened the hearing to the Public. There being no comments, Mayor Pro-Tem McCulloch closed the hearing to the Public and tamed to Council for disposition. ORDINANCE NO. 2471 AN ORDINANCE OF THE CITY OF PORT TOWNSEND DECLARING AN EMERGENCY AND IMPOSING INTERIM CONTROLS ON LAND USE, BUILDING AND DEVELOPMENT PERMIT APPLICATIONS AFFECTING PROPERTY WITHIN THE CITY OF PORT TOWNSEND AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Ms. Franz read the ordinance by title. After discussion, Councilmember Sokol made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Davidson and passed unanimously by voice vote. Ms. Franz again read the ordinance by title. Councilmember Davidson made a motion that the Council adopt Ordinance No. 2471 which was seconded by Councilmember Perry-Thompson and passed unanimously by roll call vote. Street Vacation No. 9504-03 -Port of Port Townsend. Dave Robison reviewed the street vacation. Mayor Pro-Tem McCulloch opened the hearing to the Public. Lloyd Cahoon, Port Manager, was recognized and spoke in favor of the street vacation. There being no further comments, Mayor Pro- Tern McCulloch closed the hearing to the Public and tamed to Council for disposition. The motion was made by Councilmember Davidson and Seconded by Councilmember Shoulberg that Council adopt Findings of Facts 1 through 16, Conclusions 1 through 7, and Conditions 1 through 4 and approve Street Vacation Application No. 9504-03. The motion carried unanimously by voice vote. COMPREHENSIVE PLAN COMMITTEE REPORTS Glue and String Committee. Councilmember Harpole noted Videographer Mark Welch is continuing to have difficulty with the mainframe computer. The video he planned to show Council is still not ready. Facilities. Councilmember McCulloch reported the committee met July 10 and will have a final draft for Council review when the remaining segments are complete. STANDING/ADHOC COMMITTEE REPORTS Parks. Recreation and property. Councilmember Harpole announced a meeting for July 26, 4:00 P.M. at City Hall. He encouraged all Councilmembers, individuals from the Parks Department, Bob Wheeler and all of Public Works to attend. Discussion will include projects currently ongoing, and prioritizing activity to be provided during the next year. He stated following a July 19 survey by Mr. Arnold Wood at the 35th Street property, the County will determine the disposition of trees to be removed. The County will then coordinate with City staffto clear the area for a playfield, basketball 6 court and off-street parking. Mr. Harpole requested his presentation with Mr. Bob Harper regarding sinage be postponed to August 21st. He also asked if the handprints made over 35 years in the sidewalk in front of the Sir Plus Store could be salvaged for inclusion in an Adams Street Park. Mr. Wheeler stated they are working on the recovery. Public Safety_ Committee. Councilmember Sokol expressed his concern that Mayor Clise had pulled all staff support on the Public Safety Facility project. He reported a meeting scheduled for that week and stated a final report from the contractor had not yet come in. He noted the need for staff support to keep the matter alive. Mr. Harpole indicated the need for an assessment of how it relates to interim needs of the Police and Fire Departments. He stated he feels it is wasteful to stop now and asked how it can be kept alive for the duration of the contract. Mayor Pro-tem McCulloch advised to continue plans for the meeting on Thursday and contact Mayor Clise regarding staffing for the duration of the contract. Finance Committee. Councilmember McCulloch stated the committee met July 14 and asked to draft a new small works resolution for awarding contracts and making purchases consistent with Washington Public Pay Laws. She also reported they discussed the Public Safety Committee recommendation for installation of the Opticom system for traffic light control in emergency vehicles. They concluded present funding is inadequate but asked the Fire Department to monitor the need and request the system in their incremental budget when priorities are set. Ms. McCulloch said an ambulance fee shortfall and suggestions to avoid it in the future were also discussed. She reported building permit fees are down but expects them to be full strength by year's end. The committee recommended hiring Rhonda Hilyer, Facilitator specializing in Labor Relations and Negotiations, to conduct a two-day Resolve training seminar in advance of impending contract negotiations. It was recommend that the approximate expenditure of $2400 come from contingency to be put into a future supplemental budget appropriation. Councilmember McCulloch made a motion that Rhonda Hilyer be hired at approximately $2400 to come from contingency and put into a future supplemental budget appropriation. The motion was seconded by Councilmember Shoulberg and the vote held following the next Public Comments/Questions section of the agenda. The Finance Committee also met July 17 for a rate study of the Economic Engineering Services. They are proceeding with the rate study which will become part of the budget process. Joint Utilities Committee. Councilmember Shoulberg reported this committee met July 10 at 2:00 P.M. and discussed design of new service areas, Public Utilities District contract, stormwater master plan and various water issues. 7 STAFF REPORTS San Juan Pro_iect Status. City Engineer Randy Brackett referenced a July 1 memorandum noting revisions of June 13, interim improvements, projected budget and a schedule update. He spoke to the issue of sight distance improvements and reported installation of a new 4-way stop sign at San Juan Avenue and F Street. Washin~on State Dept of Health A_m'eed Order. Director of Public Works Wheeler indicated it had been agreed to proceed with the revised strategy for the Tri-Area to include trust funds and low interest loans and Tri Area ground water. Mr. Wheeler also stated they had contracted for paving at the golf course and weed cutting on Keamey Street. Building and Community Development. Director Dave Robison referred to a July 6 letter from Ms. Tamara Conway regarding bike racks and drinking fountains downtown and noted over the past two years bike racks had been installed in front of City Hall, Pope Marine Building and at the Elks Building. He pointed out a drinking fountain on the comer at the Hailer Fountain and one proposed at Adams Street. Office of the City Administrator. Ms. Franz stated new computers are being installed. She announced a power outage at City Hall Thursday would limit access. PUBLIC COMMENTS/QUESTIONS Mayor Pro-Tem McCulloch opened the meeting for Public Comments and Questions. There being none, Mayor Pro-Tem McCulloch closed the Public Comment/Questions portion of the meeting. VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS The motion made by Councilmember McCulloch and seconded by Councilmember Shoulberg to approve the agreement the for two day Resolve Training Program passed unanimously by voice vote. UNFINISHED BUSINESS Janet Dallet and David Mathieson. Summary. Short Plat No. 9403-07 -For Collcurrence. 8 Councilmember Sokol made a motion to approve Summary Short Plat No. 9403-07 which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Third Amendment to the Port Townsend Business Park Property_ Use and Development Agreement (PUDA), Councilmember Sokol made a motion to approve the amendment which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Ci_ty Council Rules. Mayor Pro-Tem opened the discussion. Councilmember Westerman made a motion that the City Attorney draft an ordinance for the proposed rules which was seconded by Councilmember Davidson. After a lengthy discussion, the motion passed with Councilmembers Westerman, Harpole, McCulloch, Davidson and Perry-Thompson voting in the affirmative and Councilmembers Sokol and Shoulberg voting against the motion. NEW BUSINESS Resolution Authorizing an Agreement w/Jefferson County Swim Association. RESOLUTION NO. 95-90 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND APPROVING JEFFERSON COUNTY SWIM ASSOCIATION POOL USE AGREEMENT. Councilmember Harpole introduced the resolution and suggested the word "exclusive" be stricken from the 3rd whereas to allow sharing the pool when possible. Councilmember Westerman made a motion that the Council adopt Resolution 95-90 which was seconded by Councilmember Perry- Thompson and passed unanimously by voice vote. COUNCILMEMBERS GENERAL DISCUSSION Councilmember Shoulberg asked regarding cash flow in the 1996 budget if the property tax rate were to be frozen at the 1995 level as proposed by Councilmember Sokol. Councilmember Sokol suggested assessed values be left at 1995 levels. Councilmember McCulloch explained three budgeting possibilities: zero based; incremental; zero based with incrementals, and indicated the choice had not yet been confirmed. There was brief discussion. Councilmember Shoulberg asked regarding a Utilities Committee meeting, and it was determined 9 to schedule the end of August due to budget process time constraints. City Attomey McMahan asked that the Utilities Committee consider working on a resolution for Council approval giving clear policy direction to the staff in service areas. Councilmember Harpole announced he would be absent from the August 7th Council meeting. EXECUTIVE SESSION Mayor Pro-Tem McCulloch recessed the meeting into Executive Session to discuss the acquisition of real estate including Timothy McMahan, Vera Franz, Robert Wheeler and Doug Mason at 10:55 PM. The meeting was reconvened at 11:28 PM. ADJOURNMENT There being no further business, Mayor Pro-Tem McCulloch declared the meeting adjourned at 11:28 PM. Acting City Clerk 10