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HomeMy WebLinkAbout03201995MINUTES OF THE REGULAR SESSION OF MARCH 20, 1995 The City Council of the City of Port Townsend met in regular session this Twentieth day of March, 1995, at 7:05 p.m. in the Council Chambers of City Hall, Mayor John M. Clise presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Julie McCulloch, Ted Shoulberg, Bob Sokol, Sheila Westerman, and Diane Perry-Thompson. Also present were City Administrator Michael Hildt, Director of Public Works Bob Wheeler, City Attorney Tim McMahan, City Engineer Randy Brackett, Police Chief Jim Newton, Staff Planner Judy Surber, Staff Planner Hal Hart, Fire Chief Howard Scott, and Community Development Assistant Judy Erlandson. INTRODUCTIONS and/or RECOGNITIONS: Chief of Police Jim Newton introduced Connie Pullen, a new parking enforcement officer. CONSENT AGENDA Councilmember Davidson made a motion to approve the Consent Agenda as reviewed. The motion was seconded by Councilmember Sokol and passed unanimously by voice vote. Approval of Minutes: The minutes of February 6, 1995 and February 21, 1995 were approved as written without reading. Approval of the following Bills and Claims: 010 Current Expense 93,340.53 094 Garbage 33,034.10 110 Street 5,834.67 120 Library 38.37 130 Park 415.16 170 EMS 2,652.01 180 Capital Improvements 826.00 302 95 Stormwater Master Plan 2,348.01 310 92 Waste Water Treatment Plant Construction 20,310.31 330 93 Water Quality Improvements 22,641.88 370 F.A.U.S. Construction Project 161,70 371 95 San Juan Avenue Improvements 19,504.22 372 95 Storm FCAAP #1 Flood Plan 9,606.75 374 95 WWT Plant Eng. 8,881.19 376 95 Water/Sewer Revenue Board Project 13,064.17 411 Water/Sewer 48,958.90 412 Storm and Surface Water 6,290.08 416 1956 SPCL Water Bond Reserve 168,436.13 500 Equipment Rental 61,758.34 610 Firemen's Pension and Relief 857.50 Total $ 518,960.02 Setting Hearings: For public hearing by the City Council at its May 1, 1995 meeting: · Variance No. 9502-02, applicant Mabel Jean Stanks · Variance No. 9502-06 and Conditional Use Permit No. 9503-09, applicant Judith McKinney. Approval of Resolutions: Authorizing Staff to Negotiate San Juan Avenue Job Trailer Lease. RESOLUTION 95-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING STAFF TO NEGOTIATE A LEASE AND RELATED UTILITY SERVICES FOR A JOB TRAILER FOR SAN JUAN AVENUE IMPROVEMENTS PROJECT. Authorizing bidding for Construction of a Wash Pad and Equipment Outbuilding. RESOLUTION NO. 95-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO BID THE CONSTRUCTION OF A WASH PAD AND EQUIPMENT OUTBUILDING. Communications: Minutes for the Vision Team Meetings of February 1, 1995 and March 1, 1995, from Nancy Stroeder, Recorder, to School/Community Vision Team Members and copied to Council. A letter dated February 24, 1995, from Cindy L. O'Hare, Remediation Project Manager for the Department of the Navy, to City of Port Townsend Mayor, regarding the Final Remedial 2 Investigation Feasibility Study for Port Hadlock/Indian Island Detachment. A letter dated March 3, 1995, from Sandy Kienholz Project Manager for the Department of the Navy, to City of Port Townsend Mayor, regarding activities at the Port Hadlock Detachment. A letter dated March 7, 1995, from Joseph Placz, to City of Port Townsend, attention Judy Erlandson, thanking all City Staff, Councilmembers and Planning Commission members for their time and efforts in the Placz Home Occupation process and public hearing. A letter dated March 10, 1995, from David A. Specter, Health & Human Services Director, Developmental Disabilities Coordinator, to the Honorable John Clise, requesting the Mayor's assistance in appointing a representative from the City of Port Townsend to the Jefferson County Developmental Disabilities Advisory Board. A document from Municipal Research & Services Center of Washington, copied to Council by Dave Robison, Building & Community Development Director, providing an overview of the Appearance of Fairness Doctrine as it is applied in Washington State. A letter dated March 14, 1955, from Mayor John Clise, to Bob Peden, United Good Neighbors (UGN), stating the City is giving up two of its contract days for the use of the McCurdy Pavilion by the UGN for a benefit concert. A letter dated March 10, 1995, from Ted Shoulberg, City Utilities Committee, to Leni Oimdn and Lynn Palenshe, Washington Department of Fish and Wildlife, State Department of Natural Resources, regarding their report on the Preliminary Priority Watersheds for Restoration and Conservation of Fish and Wildlife. A letter dated March 15, 1995, from Dave Robison, Director, Building & Community Development, to John Pickett, Service Activities Corporation, regarding the appeal of the City's State Environmental Protection Act (SEPA) threshold determination for the Tides Inn Motel project, and requesting Mr. Pickett provide information previously requested, to enable staff to proceed with review of his proposal. This concludes the Consent Agenda. PUBLIC COMMENTS There were none offered. PUBLIC HEARINGS Bertram Levy & Roberta Butler, Variance No. 9501-05. Staff Planner Judy Surber described the application, which proposes a variance from the zoning code requirement of a 20 foot front setback. The applicant is asking for a 10 foot front setback. Due to the property being located on a bluff the shorelines setback requirements limits the land area that can be built upon, and a restrictive covenant limits the height of the building to one story. Combining those limitations with a front setback of 20 feet effectively restricts the size of a house to 850 square feet. The applicant's proposal of a 10 foot front setback would allow them to build a 1400 square foot house on this land. Other houses on adjacent property already have 10 foot setbacks, so this variance would confer no special privilege to the subject property, and this is the minimum variance to make reasonable use of the land. The Planning Commission recommends approval, with the condition of a shorelines exemption permit, limitation to the amount of clearing allowed, and requiring planting of native vegetation for erosion control. Applicant Bertram Levy spoke in favor of his application, stating that the other houses adjacent to this land all have a 10 foot front setback, so granting this variance would make his house consistent with the rest of the neighborhood. Council discussed the proposal. Councilmember Davidson made a motion to approve Findings of Fact and Conclusions of the Planning Commission, dated March 9, 1995, Variance Application No. 9501-05, Bertram Levy and Roberta Butler, which was seconded by Councilmember Westerman and passed unanimously by voice vote. Port Townsend School District//50, Street Vacation No, 9411-03, Staff Planner Judy Surber described the applicant's proposal to vacate portions of 18th street, and Hendricks street between the Grant Street Elementary School property and Discovery Road. In return, the applicant proposes to convey to the City by "Warranty Deed" approximately 16,000 square feet of land along the school district's northern property line for future widening of Discovery Road. Conditions include title insurance and warranty deed to be provided to the City Attorney, street vacation documents to be recorded within °ne year, and restrictive covenants on property along Discovery Road. Councilmember Sokol made a motion to approve Findings of Fact and Conclusions of the City Council dated March 20, 1995, Street Vacation Application No. 9411-03, Port Townsend School District No. 50, which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. COMPREHENSIVE PLAN COMMITTEE REPORTS Land Use. Councilmember Davidson pointed out that staff is still working on the goals and policies data previously submitted from the workgroups, and there have been no workgroup 4 meetings recently to report on. Capital Facilities. Councilmember McCulloch stated the next meeting to discuss Capital Facilities will be a continuation of this Council meeting, scheduled for Wednesday, March 22, 3:30 p.m. to 5:30 p.m., and the consultant team will be reporting the results of the Councilmembers priority rating from the last meeting. STANDING/ADHOC COMMITTEE REPORTS Housing and Community Services. Councilmember Perry-Thompson reported the City waste reduction and recycling plan is being developed, and is due to be done by July. Finance Committee. Councilmember McCulloch reported the 1996 budget calendar will be discussed on Thursday, April 6, at 12:00 p.m. Jefferson County Community Network Committee. Councilmember Perry-Thompson reported this network committee is working on ways to deal with children at risk, identifying problems and raising the awareness of the factors that lead to the problems. Councilmember Perry-Thompson noted that she will not be able to attend the next network meeting on May 22, and has requested that Councilmember Harpole attend in her place. Utili .ty Committee. Councilmember Shoulberg stated that the last meeting had an agenda with 8 topics, but they only had time to get through 4 of those, so the remaining agenda items will be carried forward to the next meeting. Councilmember Shoulberg noted the stormwater advisory committee has prepared a draft document of stormwater policies, for public comment. Councilmember Shoulberg reported On the success of the biosolid waste facility compost, stating that the compost was sold out very quickly, and additional supplies of septic waste are being sought to add to the facility's output. Mr. Shoulberg provided status on the Glen Cove area planning process with the County, and noted that the next Utility Committee meeting is scheduled for Tuesday, March 28, 3:00 p.m. at Council Chambers. San Juan Avenue Irnprovement Project Technical Committee. Councilmember Westerman reported that this committee, formed at the March 2 joint meeting of the City Council and School Board, had its first meeting today, noting that the group in attendance provided a good cross section of experience and philosophy. Councilmember Westerman stated that eight specific issues were raised by Scott Walker in a letter to the City Council, and these items were discussed at this meeting, including the speed table design, and curb radii. Councilmember Westerman made a motion that a resolution be written in support of the speed tables, which was seconded by Councilmember McCulloch. Councilmember Westerman added that Mr. Walker made a request for a four-way stop sign at the intersection of San Juan Avenue and F Street, and after discussion the committee decided that additional research will be needed to weigh this proposal. Councilmember Westerman noted that the current traffic level at this intersection does not warrant a four way stop by Federal standards, so the Federal funding would not cover the cost. Ms. Westerman stated that this proposal will be given further consideration at the meeting on April 3. Parks. Recreation & Property, Public Works Director Bob Wheeler reported on the golf course lease which has been discussed in detail with citizens and Steve McPherson, the current lease holder. Mr. Wheeler stated that they are working on a refinement of the language of the lease to cover environmental concerns, and after Assistant City Attorney Mary Winters completes the redrafting, the lease will be brought before the Council. Mr. Wheeler stated that the committee has determined that the Parks Commission needs to review all requests for use of the Pope Marine building that require scheduling more than 45 days in advance. Mr. Wheeler also reported that the committee has discussed how the Comprehensive Plan open space, parks and trails policies fit in with the policies of this committee. The next meeting is scheduled for March 24. MAYOR's REPORT Mayor John Clise mentioned the letter from David Specter, Health & Human Services Director, who has requested a representative from Port Townsend to join the Jefferson County Developmental Disabilities Advisory Board. After some discussion, it was decided that although the Councilmembers are interested and do want to participate, no one has the time available now, so Mayor Clise will repeat the request again sometime in the future. Mayor Clise notified the Councilmembers of the upcoming Terry Group Seminar on May 24 through 26, and he asked if any of the Councilmembers were planning to attend. Councilmembers Westerman, McCulloch and Shoulberg announced their intentions of attending. Mayor Clise reminded Councilmembers that all out of state travel by any City employee must be approved in advance by Council. STAFF REPORTS Ci_ty Administrator. Michael Hildt announced that Rob Sears, Building Official, and Jan Zimmer, Plans Technician, have achieved certification as Non-Residential Energy Code plans examiners, as noted in the memorandum from Dave Robison, Director of Building & Community Development. Mr. Hildt explained a problem that arose with the new water rates billing: new rates started on January 1 but a billing overlap from December caused overcharging when new higher rates were charged on the whole two month bill. Mr. Hildt explained that the problem was resolved in the most cost effective manner, and adjustments have been made to reimburse customers. Mr. Hildt noted that the next Public Safety Space Study meeting will be on Thursday March 30, 4:00 p.m. at the Pope Marine building, and a workshop for Councilmembers on the Comprehensive Plan will be held on March 27, 5:00 p.m. to 7:00 p.m. in Council Chambers. Public Works. Director Bob Wheeler noted that he had revisions to the 1995 budget priorities previously provided to Councilmembers, and he distributed the revised list. Mr. Wheeler reported that a citizen work party will be installing temporary chicanes on Blaine Street to test their effectiveness at slowing traffic, and he noted that work is planned to repair the Kah Tai biofiltration swales. Mr. Wheeler announced the certification of Public Works department employees John Frietas as a Cross Connection Control Specialist, and Jay Tjemsland as a Water Distribution Manager. Councihnember Westerman gave additional input regarding the Blaine Street chicanes, and made a motion that the Council support the installation of the chicanes, which was seconded by Councilmember Davidson. Fire Department. Fire Chief Howard Scott reported that four volunteers completed the Emergency Management System (EMS) courses, and there are now five new volunteers. Police Department. Police Chief Jim Newton reported that he is working on a draft proposed ordinance for emergency management for the City. Mr. Newton also provided an update on the investigation of the shooting that occurred recently, noting that the state patrol has completed its criminal investigation, and Internal Affairs are conducting an internal investigation to ensure all policies were followed by officers involved. Mr. Newton stated that it will be three or four weeks for a conclusive report on these investigations. City Attorney's Office. City Attorney Tim McMahan reported on the bills in the legislature, noting there is no hearing scheduled on the land use bills this week, so it is a good time to contact legislators. Mr. McMahan stated that he will have the letter stating the City's position on House Bill//1724 ready for the Mayor to sign soon. There were none. PUBLIC COMMENTS/QUESTIONS VOTE ON MOTIONS MADE DURING COMMITTEE/STAFF REPORTS The motion regarding the resolution for support of the San Juan Avenue speed tables was passed unanimously by voice vote. The motion regarding support of chicanes on Blaine Street was passed by voice vote with Councilmember Sokol abstaining. NEW BUSINESS A Resolution Authorizing the Mayor to sign and Interagency Agreement for Installation of a Traffic Light on Mill Road and Sims Way. RESOLUTION NO. 95-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN INTERAGENCY AGREEMENT WITH THE PORT TOWNSEND PAPER COMPANY AND JEFFERSON COUNTY FOR THE INSTALLATION OF A TEMPORARY TRAFFIC LIGHT AT MILL ROAD AND SIMS WAY Public Works Director Bob Wheeler provided the background and described the need for this resolution. Acting City Clerk Michael Hildt noted a change in the resolution title to remove reference to the Washington State Department of Transportation, as that agency will not be a party to this agreement. Councilmember Sokol made a motion that the Council adopt Resolution No. 95-39 as amended which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. A Resolution Authorizing Bidding and Construction of Water Projects in the Tri-Area. RESOLUTION NO. 95-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND DECLARING AN EMERGENCY AND AUTHORIZING THE MAYOR TO PROCEED WITH BIDDING FOR THE CT COMPLIANCE PROJECT Mr. Wheeler described the need for this resolution, siting the Washington State Department of Health requirement for Contact Time (CT) compliance. Mr. Wheeler noted a revision to add language to item number 6, "...specifically the tie-in to the PUD 12" water line". Councilmember Shoulberg made a motion that the council adopt Resolution No. 95-40 as amended which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. COUNCILMEMBERS GENERAL DISCUSSION Director Bob Wheeler continued his presentation of the Public Works departmental budget priorities for 1995, which he began at the Council meeting on March 16, 1995. EXECUTIVE SESSION The Mayor recessed the meeting into executive session at 10:10 p.m. to discuss a legal matter, and reconvened at 10:38 p.m. RECESS There being no further business, at 10:39 p.m. the Mayor recessed the meeting until 3:30 p.m. on March 22, 1995. MINUTES OF THE CONTINUED SESSION OF MARCH 20. 1995 The City Council of the City of Port Townsend met in continued session this Twenty-second day of March, 1995, at 3:30 p.m. in the Council Chambers of City Hall, for a workshop on the Capital Facilities Plan, Mayor John Clise presiding. ROLL CALL Councilmembers present at Roll Call were Ted Shoulberg, Julie McCulloch, Diane Perry- Thompson, Bill Davidson, Robert Sokol, and Sheila Westerman. Staff members present were City Administrator Michael Hildt, Administrative Assistant Pam Kolacy, Public Works Director Bob Wheeler, Fire Chief Howard Scott, Parks Foreman Steve Corra, Police Chief Jim Newton. Also present were consultants Randy Young and Bill Henderson of Henderson, Young & Company, CH2M HILL staff Collette Kostelac, Capital Facilities Plan committee member Lisa Enarson, and The Leader reporter Cynthia Riskin. CAPITAL FACILITIES PLAN WORKSHOP Randy Young of Henderson, Young & Company discussed the results of the Council poll taken at the March 13, 1995 meeting. Mr. Young opened by stating that there would be no discussion regarding items on which there was obvious agreement by Councilmembers. Mr. Young also noted that the survey was not an indication of revenue sources that would be tapped by the Council; the purpose of this exercise was to determine which sources could be considered if it were necessary to increase revenues to pay for selected level of service standards. Mr. Young indicated that sources on which the Council agrees to "close the door" will be eliminated from consideration in order to make the process simpler, and stated that the poll has nothing to do with official pOlicy, but will provide direction for selecting future revenue sources if needed. 9 Level of service preferences were examined in the same way. Mr. Young noted that in cases of differences of opinion, or a majority of Council falling between marks, the next step will be to go back to the department heads and work out a solution that fits within the confines of Council's direction. After review and discussion of Level of Service preferences, Mr. Young reviewed the next phase of the process, explaining that department heads will meet and reView Council preferences, then propose capital projects geared to those preferences. Councilmember McCulloch asked how the plan is built. Mr. Young replied that the initial draft will take costs for prefered levels of service and restrictive revenues to see if there is a balance; when an imbalance occurs, discrepancies will be addressed by Council. Critical Areas Ordinance NEW BUSINESS Public Works Director Bob Wheeler announced that the County Planning Commission held an initial meeting to review the Critical Areas Ordinance, and stated that no public comment was taken at the meeting. Councilmember McCulloch noted that this was the first time the Commission has worked with the ordinance. Mr. Wheeler suggested that comments by the City regarding the Ordinance be prepared for the next meeting on Tuesday, March 28. The deadline for submission is Friday, March 24, at noon. Colette Kostelac of CH2M Hill has comments on the ordinance drafted. Councilmember McCulloch suggested the comments be distributed to Council for review, then to the Mayor for signature. Councilmember Shoulberg noted that even if a City representative were allowed to speak, it would be important to present written comments for the record. Mayor Clise noted the letter needs to be carefully written so it doesn't appear that the City is trying to establish County policy. RECESS There being no further business, at 4:50 p.m., Mayor Clise recessed the meeting until Monday, March 27, at 5:00 p.m. MINUTES OF THE CONTINUED SESSION OF MARCH 20, 1995 The City Council of the City of Port Townsend met in continued session this Twenty-seventh day of March, 1995, at 5:00 p.m. in the Council Chambers of City Hall, for a workshop on the Comprehensive Plan Process, Mayor John Clise presiding. 10 ROLL CALL Councilmembers present at Roll Call were Julie McCulloch, Diane Perry-Thompson, Bill Davidson, Robert Sokol, Dan Harpole and Sheila Westerman. Staff members present were City Administrator Michael Hildt, Director of Building & Community Development Dave Robison, and Staff Planners Eric Toews and Hal Hart. COMPREHENSIVE PLAN PROCESS Staff Planner Eric Toews described the status of the Comprehensive Planning process, and reviewed the materials distributed to the Councilmembers which illustrate the two timeline options for completion and publication of the plan. Councilmembers and staff discussed the timeline options, noting many important considerations which impact the timeline for completion of the plan including: Public process; Capital Facilities Plan progress; the effect of election discussions and level of debate; the need to incorporate the Glen Cove Study Area and Urban Growth Area (UGA) decisions, the open space and trails program, the non-motorized plan, the Stormwater Master Plan and the Land Use map into the Comprehensive Plan document. After discussion, the Council indicated its preference for a compressed Option 2 timeline with earlier Public hearings and a schedule for Planning Commission decisions. ADJOURNMENT There being no further business, at 7:00 p.m., Mayor Clise adjourned the meeting. John M. Clise, Mayor Attest: Acting City Clerk 11