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Home My WebLink About2704 Clarifying Roles and Responsibilities of Community Oriented Policing Advisory Board Consistent with Council-Manager Form of GovernmentOrdinance No. o~ '70 ~ AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING CHAPTER 2.38, COMMUNITY ORIENTED POLICING ADVISORY BOARD, OF THE PORT TOWNSEND MUNICIPAL CODE, TO CLARIFYING THE ROLES AND RESPONSIBILITIES OF THE COMMUNITY ORIENTED POLICING ADVISORY BOARD CONSISTENT WITH COUNCIL- MANAGER FORM OF GOVERNMENT WHEREAS, the City Council desires to clarify the roles and responsibilities of the Community Oriented Policing Advisory Board. The clarification of the roles and responsibilities of the Board is necessary to guarantee that the Board continues to fulfill its important role in its relationship with the Police Department and the community, while ensuring that the Board is operating within its appropriate legal authority, consistent with the Council-Manager form of government, NOW, THEREFORE, the City Council of the City of Port Townsend does ordain as follows: SECTION 1. Chapter 2.38, Community Oriented Policing Advisory Board, is hereby amended to read as follows: Chapter 2.38 COMMUNITY ORIENTED POLICING ADVISORY BOARD Sections: 2.38.010 2.38.020 2.38.030 2.38.040 2.38.050 2.38.060 2.38.070 Board established. Composition of board. Appointment and terms. Compensation. Duties of the board. Meetings and procedure. Severability. 2.38.010 Board established. There is established for the city of Port Townsend, a citizens advisory board to be known as the "community oriented policing advisory board." (Ord. 2369 § 1, 1993). 2.38.020 Composition of board. The board shall consist of nine members, who shall meet the following criteria, provided that a majority of the members shall be city residents: A. All members shall either be city residents or work, conduct volunteer activities, or attend school within the city; B. At least two members shall be owners or managers of businesses located within the city; C. One member shall be a representative from the Port Townsend School District; D. One member shall be a student at Port Townsend High School; E. One member shall be a senior citizen member of the community, 55 years of age or older; F. One member may be a citizen who does not otherwise meet the qualifications of subsections A through E herein, appointed to the board for his/her special expertise; G. Eligibility shall not extend to defendants in any pending criminal matter before the courts nor to those individuals under active supervision by the Department of Corrections; H. The chief of police or a designee shall serve as an advisor to the board. (Ord. 2644 § 1, 1998; Ord. 2369 § 1, 1993). 2.38.030 Appointment and terms. A. All board members shall be appointed by the mayor and confirmed by the city council. B. Initial appointments to the board shall be made for the following terms: 1. Two members of the board shall be appointed for one-year terms; 2. Two members of the board shall be appointed for two-year terms; 3. Two members of the board shall be appointed for three-year terms; 4. Three members of the board shall be appointed for four-year terms. C. All subsequent appointments, except for vacancies shall be for four-year terms, provided that members shall remain in office until their successors are appointed and confirmed. D. Vacancies occurring otherwise then through the expiration of terms shall be filled for the remainder of the term of the member being replaced. Vacancies shall be filled in the same manner as original appointments. E. Members may be removed at will at any time prior to the end of their term by recommendation of the mayor and action by the city council. In addition, members who fail to attend three consecutive regular meetings may be considered to have vacated their positions and may be replaced, as provided herein. Any member who ceases to meet the criteria for his or her selection as provided in PTMC 2.38.020 shall be deemed to have forfeited his/her position. F. High school member's term is limited to two years and is considered expired upon member's graduation from high school. (Ord. 2369 § 1, 1993). 2.38.040 Compensation. No member of the board shall receive compensation for services performed. (Ord. 2369 § 1, 1993). 2.38.050 Duties of the board. A. The duties of the board shall include but shall not be limited to the following: 1. To advise and make recommendations to the city council, mayor and city manager and--ehi~ of-police- concerning the provisions of police protection and services within the city and recommendations for changes in local ordinances which may affect police services, as well community policing programs; 2. To enhance police community relations; -2- Ord. No. o2 '70 c/ ~]~ ~lU~ldiii~m iii 4~UIUali~U WILli {{~lilll~LUli ~U~I~UUIi UI OiiUllli~ ~] IUII~U ~ {{~Oi~J ~iU~U~ IUi ~l~l~Uiim lii~lUUlii~ UUU~U~ liil~ll~UUil~ LilUl~lm ~3. To promote public aw~eness of the city's ~lice se~ices ~d p;o;~ms, including, but no~ limit~ to, chine prevention, DA~~ bicycle pa~oL ~d other community ~licin~ 5~ To hold public m~dngs from ~me to time to ~ su~cy public ~ opinions ;cg~ding ~lice so.ices ~d programs; 6~ To m~e ~ a li~son betw~n the ~li~ depmment ~d the community; ~ To confer with ~ ~e city council, mayor and the city m~ager, ~d c,hlef of ~lice of in ~ssing ~e mmmuni~'s n~ for ~lice se~ices; 8~ To encourage individ~s ~d community groups to ~sist ~e ~lice depmment in ~lice programs ~d services, including the provisions of funds, m~wer ~d mpi~; 9~ To review ~d m~e r~ommendafions concerning such other ~d further matters ~ may be refe~ to the bo~d ~om time to time by ~e city council, ~ ~ or chief of I~ To review ~d m~e r~mmen~fions reg~ding legi~lafiv~ c,h~ages ci~ ~uncil actions which may ~f~ ~lice ~ices ~ Po~ Townsend; ~10. ~e bo~d may crmte such msk-ofient~ subgroups as it may d~m n~ess~ or ex~ient to exp~d public pr~ess ~d p~cipafion in a m~ner similar to the city council rusk group con.pt contain~ in the City Council Rules of Proc~ure, B. The bo~d shill m~e a qumerly re~ to the city ~uncil~ ~d city m~age~ ~ regmding its activities. C .......'~' ..... ~' ............ ~ ~--" - - - ~ "- - ~ ......... ~ ..... ~ .... ' --- A - ~ "-' ..... ' -- The bo~d . tWULWILII~IUIIi[ tllU UIU~U UUUU~ UI UIU UU~U UIIUSI ~UU~UUII UI [111~ B~UUII~ sh~l have no ~wer or au~odty to investigate, review, or o~e~ise p~cipam in matters invoNing s~ific ~li~ ~rsonnel or s~ific ~li~-relat~ incident. The board shall not have my administrative or su~miso~ ~wers not available to the city council. (Ord. 1, 1999; Ord. 2369 ~ 1, 1993). 2.38.060 Meetings and procedure. A. The board shall adopt by-laws and rules of procedure consistent with this chapter. B. The board shall have at least one regular meeting per month on such day of the month and at such time as may be established by the board in its by-laws. Special meetings may be held as often as the board deems necessary. All meetings of the board shall be open to the public;, C. For purposes of conducting the board's business, exercising its powers, and for all other purposes, a quorum of the board shall consist of five or more members· Any action taken by a majority of those present, when those present constitute a quorum, at any regular or special meeting of the board, shall be deemed and taken as the action and decision of the board. D. The board shall elect such officers as it deems necessary in order to conduct its business· E. The board shall tapcrrc~:n'd~ keep minutes of all meetings held and all business transacted and transmitted to the city. council and the city. manae~r._ ~,.'" ,~v,,~]- u~-~ "-.,.- 'ov,~u] ~,,o..-'--" '-o.- ope,, -3- Ord. No. o~'7 O ~/ IUI pUtlll~ III~)IJ~ilUII, Uil,~UpI, I,IIU.'~U tll(l~ lllO, J~ UU U/tUIIIIJ[, IIUIII lYUUll~,~ UIiI)t.~IU~)UI~;} UIIUiGI ~)[II{.U l(lW, (Ord. § 1, 1999; Ord. 2369 § 1, 1993). 2.38.070 Severability. If any section, sentence, clause or phrase of this chapter should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this chapter. (Ord. 2369 § 1, 1993). SECTION 2. Upon adoption of this ordinance, all existing Community Oriented Policing Advisory Board members shall be retained until the expiration of their terms. SECTION 3. Severability. If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. Approved and adopted by the City Council of the City of Port Townsend, at a regular meeting thereof, held this ~ day of ~5_.~, 1999. Washington, Attest: Pam Kolacy, City ~lerk 06/10199 [98-009] Ord{Ch2-38.doc '{"f~~,-City Attorney 4- Ord. No. c~ '7 O ~