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HomeMy WebLinkAbout012510CITY OF PORT TOWNSEND MINUTES OF THE SPECIAL MEETING OF JANUARY 25, 2010 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in special session the twenty- fifth day of January, 2010 at 6:30 p.m. in the Council Chambers of Historic City Hall, Mayor Michelle Sandoval presiding. ROLL CALL Councilmembers present at roll call were David King, Laurie Medlicott, Kris Nelson, George Randels, Catharine Robinson, Michelle Sandoval, and Mark Welch. Staff members present were City Attorney John Watts, City Clerk Pam Kolacy, DSD Director Rick Sepler, Public Works Director Ken Clow, and City Manager David Timmons . CHANGES TO THE AGENDA Mayor Sandoval noted that Council would meet in Executive Session just prior to adjournment. She added the session is expected to last 20 minutes and regards potential litigation. No action will be taken following the session. PRESENTATION(S) There were no presentations. COMMENTS FROM THE PUBLIC There was no public comment. CONSENT AGENDA Motion: Catharine Robinson moved to approve the following items on the consent agenda: Approval of Bills, Claims and Warrants: Vouchers 110065 through 110081 (plus EFTS) in the amount of $203, 915.74; Vouchers 110186 through 110201 in the amount of $3, 878.59; Vouchers 110206 thrugh 110288 (plus EFTs) in the amount of $624, 099.94. Approval of Minutes as presented from January 5, 2010 and January 11, 2010 Approval of Resolution 10-001, Appointing an Agent to Receive Claims Against the City under Chapter 4.96 RCW, and Rescinding Resolution 01-038. David King seconded. Vote: motion carried unanimously, 7-0 by voice vote. City Council Special Business Meeting Jan. 25, 2010 Page 1 of 6 PUBLIC HEARING(S) UNFINISHED BUSINESS Ordinance 3030, Amending Ordinance 3018 to Provide for an Interim Board of Directors of the City of Port Townsend Public Development Authority and Approving a Charter and Bylaws. City Manager David Timmons reviewed the packet material. Mr. Randels stated that the wording in the ordinance says initial appointments "may" be for a term not to exceed six months; he noted that changing "may" to "shall" would better reflect the intent. Discussion ensued regarding whether the PDA is solely responsible for determining the feasibility of projects. It was noted this is true but that nothing prevents the City from finding another way to accomplish a project that has not been undertaken by the PDA. Considerable discussion took place regarding the optimal number of PDA Board members. Clarification was made that there is not an allowance for alternate Board members. Mr. Timmons confirmed that meetings of the PDA would be subject to the Open Meetings Act. There was no public comment. There was further discussion about the number of Board members to be appointed, with concern that too many or too few can each be problematic. It was generally agreed that nine should be the maximum number of members. Some felt that because of the number of projects that could be addessed by the board, having a larger group would allow more members with specific expertise, particularly within the initial group. In addition a larger group could more easily make assignments to sub-committees or particular projects. It was suggested that the decision regarding the final number of members be left to the interim Board of the PDA. It was also pointed out that the "playing field" has changed since the initial discussion in September, when the partnership with Fort Worden was not anticipated. Motion: George Randels moved to approve Ordinance 3030, Amending Ordinance 3098 to Provide for an Interim Board of Directors of the City of Port Townsend Public Development Authority and Approving a Charter and Bylaws as amended with a change on page 2 of Exhibit A -initial appointments of Board Members "shall" (replaces "may') be for a term not to exceed six months. Catharine Robinson seconded. Vote: motion carried, 6-9 by voice vote, Laurie Medlicott opposed. Motion: Catharine Robinson moved to direct the PDA in the following areas (not listed in any priority): City Council Special Business Meeting Jan. 25, 2010 Page 2 of 6 7) To facilitate and help implement the collaborative process between the Washington State Parks Commission and Centrum. 2) To undertake measures that could lead to the preservation of the Customs House (Post Offrce). Measures could involve a possible exchange of the Customs House to the PDA in return for the PDA developing a postal annex for the United States Postal Service, with the existing post office remaining at the Customs House for retail operation with bulk-sorting moved to an annex. 3) To undertake measures that could lead to the preservation of the GrifFths House. Measures could include restoration and sale with proceeds helping to fund other PDA projects. 4) To authorize the City Manager to enter into agreements for the assignment of any City interest in grants, agreements, or other interests in the above projects to the PDA, and for agreements with the PDA for reimbursement of staff time. 5) Direct the PDA to establish a profile and job descriptions for regular PDA board members, and forward the same to the Mayor for her consideration with respect to appointments of board members to the PDA. David King seconded. Vote: motion carried, 6-7 by voice vote, Laurie Medlicott opposed. Motion: Kris Nelson moved to amend Ordinance 3030 to change wording on Exhibit A page 7, Board of Directors, to read "not less than 7 and up to 9. "Mark Welch seconded. Vote: motion carried, 4-3 by voice vote, David King, Laurie Medlicott, and George Randels opposed. Motion: George Randels moved to approve Council confirm the following appointments to the Interim Public Development Authority Board: Phi! Johnson, Phil Andrus, Tom Keegan, Cindy Hill Finnie, Anne Murphy, Tim Caldwell, Roger Schmidt. Mark Welch seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS Mountain View Use Agreement with American Red Cross Mr. Timmons reviewed the agenda packet materials. There was brief discussion about the amount of space involved and the current configuration of the Mountain View site. Motion: Catharine Robinson moved to authorize the City Manager to execute a use agreement with the American Red Cross consistent with the terms in Agenda Bill AB 70-006. David King seconded. Vote: motion carried unanimously, 7-0 by voice vote. Consultant Contract Authorization for Design of City Lake Water Line Replacement City Council Special Business Meeting Jan. 25, 2010 Page 3 of 6 Public Works Director Ken Clow reviewed the packet material. Discussion ensued regarding the cost of the contract for engineering analysis, with consensus that a cap should be placed on the amount. Mr. Timmons noted that the funding would be provided by the Olympic Gravity Water System trust fund. There was no public comment. Motion: David King moved to authorize the City Manager to negotiate and execute professional services contracts not to exceed $40,000, related to developing and designing the repair/replacement of the City water transmission line outlet pipe at City Lake. Mark Welch seconded. Vote: motion carried unanimously, 7-0 by voice vote. "Small Communities in Rural Counties Grant Program -Washington State Public Works Board" Grant for the Historic District - Madison Street Streetscape Project Public Works Director Ken Clow reviewed the packet materials. Discussion ensued about the new Streetscape plan including effects on parking, turning radius on to Washington Street, decision to use pavers, relationship to potential work on Memorial Field, and the time frame for completion. Mr. Clow noted that bids will go out in early February. He stated the construction will be done by the end of 2010. There was no public comment. Mrs. Medlicott asked for information on whether LTAC funding (city or county) could be used for improvements to Memorial Field. Mr. Timmons stated that the improvement to infrastructure that would generate some tourism may be eligible; however it is a County, rather than a City issue. Motion: Mark Welch moved to authorize the City Manager to accept the 'Small Communities in Rural Counties Grant Program -Washington State Public Works Board" grant for the Historic District -Madison Street Streetscape Project. George Rande/s seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Sandoval noted the following items. Memorial for Dana Roberts has been scheduled for January 30. Council retreat on February 6 will include discussion of the work plan and commitee assignments. Location is Council Chambers. The Walkable Community event with Dan Burden is scheduled for Feb. 3. Requested an update on franchise negotiations from the Special Projects City Council Special Business Meeting Jan. 25, 2010 Page 4 of 6 Committee to the Council next Monday night Tidal clock project is stalled as drawings must be resubmitted to the Corps of Engineers. The Cotton Building project is underway and on schedule. The process for choosing public art is proceeding; the selection committee will meet in one week and vote to recommend a single work to the Arts Commission; the Arts Commission will then forward a recommendation to the City Council after staff evaluates the choice in terms of operations and maintenance. Mayor Sandoval will be out of town and may wish to phone in to the meeting next Monday. Motion: Catharine Robinson moved to approve Mayor Sandoval's attendance at the next meeting by telephone. George Randels seconded. Vote: motion carried unanimously, 7-0 by voice vote. CITY MANAGER'S REPORT Mr. Timmons reported on the following items. The City's Building Code Effectiveness Grading Schedule Classification has improved from Class 4 to Class 3 and we are within one point of Class 2. The City is working with Team Jefferson on a high speed municipal broadband access grant. A meeting has been set to develop a public safety component of the Wayfinding (QR) code. Memorial Field and Community Center closings were not the City's decision as reported in the paper. The City is working with the County regarding the facilities. The issue of residential street uses will come forward to the Council in the near future; staff will be asking to move forward to resolve some enforcement issues regarding enforcement priorities. STANDING COMMITTEE REPORTS Ms. Nelson noted that the Board of Health had a discussion about communications at the last meeting; the Health Department staff recommended that their staff report to the Council atone meeting each quarter regarding use of funds and activities throughout the County. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Schedule Second Business Meeting in February Ms. Medlicott stated that the Council needs to schedule a joint meeting with the Fire Commissioners. It was agreed either Feb. 16 or 22 would work for the Council. Council representatives to the Joint Oversight Board will propose these dates at the next meeting and relay the preferred date to the Council. City Council Special Business Meeting Jan. 25, 2010 Page 5 of 6 COMMENTS FROM COUNCIL EXECUTIVE SESSION Mayor Sandoval announced that the Council would conduct an executive session regarding potential litigation. She stated the session would be about 20 minutes long, with no action anticipated. The executive session began at 9:22 p.m. The meeting was reconvened at 9:43 p.m. ADJOURN There being no further business, the meeting was adjourned at 9:45 p.m. Attest: ~~YY~G1- ~~~~ Pamela Kolacy, MMC City Clerk City Council Special Business Meeting Jan. 25, 2010 Page 6 of 6