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HomeMy WebLinkAbout09/19/1978MINUTES OF THE REGULAR SESSION OF SEPTEMBER 19, 1978 (cont.) COMMITTEE REPORTS Legislative/Environmental - Councilmember Shaneyfelt indicated the committee has evaluated the environmental checklist on P. U. D. application cf Mr. James Weymouth and recommends that a negative declaration be issued. He made a motion to that effect, but withdrew his motion when Councilmember Smith indicated that she had not received a copy of the checklist. Mayor Steve - reported that Mr. DeWeese submitted a card indicating he reserves the right to address the Council at any time. He explained to Mr. DeWeese that this ia a legal proceeding and that it is at the pleasure of the Council that he addresses them. Mayor Steve then read a proclamation declaring September 17 thru 23 as Constitution Week. NEW BUSINESS 1978 Water Revenue Bond Issue - Mr. Tom Dowd of Northwest Securities was recog- nized and reported that the amount of the City's debt share of the construction project has been determined to be $865,000.00 over and above the loan from Economic Development Administration and presented an offer to purchase the revenue bonds at $97.68 for each $100 par value plus accrued interest to the delivery date. He explained that the bond issue is not based on any projected growth but revenue derived from collections from the present customers and the bond issue is designed to dove tail into the other issue to even out the contri- butions required from operating revenue. Mr. Dowd then read a proposal dated September 19, 1978, commenting on the provisions. He explained that an ordinance will be prepared by the bond attorney that the City has hired to work with City Attorney. Councilmember Shaneyfelt asked Mr. Abraham for his opinion of this agreement being proposed. Mr. Abraham indicated it is in standard form, however, the City does not need to accept the offer tonight. Mr. French stated the dis- count is less than the 2'1/2 % he expected. Councilmember Shaneyfelt asked Mr. Dowd if this was the average discount other-communities are paying. Mr. Dowd stated the average is about 3% but~th~ate is lower for us because appropriate financial information is readily available in Port Townsend. Mr. Grove indicated the proposed interest rate is lower than he anticipated we would need to offer in order to market the bonds. Mr. French explained the bond total includes enough funding to put a line across the bridge to Indian Island in place of the one presently under the canal. Councilemmber Shaneyfelt made a motion to accept the proposal which was seconded by Councilmember Wilson and passed unanimously. Tri~Cities Water Distribution Mains - Mr. Grove reported that the following bids were opened and read aloud on September 12, 1978: Como $218,828.18 Avon Miller 238,641.90 DiOrio 232,313.04 Mr. Bettis reported that he and Mr. French met with the apparen't low bidder and recommended acceptance of their bid. It was indicated that the Equal Opportunity Employment Certification was not signed at the t~me the bids were opened and the adendum had not been recognized through oversight on the part of the contrac- tor. The certification has since been signed and the adendum r.ecognized and the contractor is willing to stand by his bid. Councilmember C.mmfield stated he was opposed to awarding the bid to Como because the Equal Employment Certifica~ tion was not signed ahead of the bid opening. Councilemmber Shaneyfelt made a motion to award the contract to Como which was seconded by Councilmember Ciprioti and passed by roll call vote with five Councilmembers voting in the affirmative. Camfield voted against the motion. Port Townsend Water Distribution Mains - Mr. Bettis reported the following bids were sent down to him from the opening September 12, 1978, from Mr. Grove. Seton $356,755.64 DiOrio 344,948.71 He explained that the original total of 345,369.11 from DiOrio included a typo- graphical error which was identified when the bid documents were audited. Coun- cilmember Shaneyfelt asked if the bond issue is still needed with the bids com- ing substancially below the engineers estimates. Mr. Bettis explained that the reason the bids were opened on the twelfth was inorder for the amount needed in bonds to be determined. Councilmember Wilson made a motion to accept DiOrio's bid which was seconded by Councilmember Ciprioti and passed unanimously by roll call vote. 54 MINUTES OF THE REGULAR SESSION OF SEPTEMBER 19, 1978 (cont.) Six Year Transportation Improvement Program - Mr. Grove explained that a pro- posed revision to the Six Year Street Plan has been prepared and presented to the Council. Before adoption of a revised plan can take place, a public hearing is required. Councilmember Camfie~d made a motion to conduct the public hearing during the second regular meeting of October which was seconded by Councilmember Wilson and passed unanimously. Mr. Hawley indicated that if the Council has any questions, he will be glad to discuss the proposal with them. Proposed Use Hearing for Federal Shared Revenue - Mr. Grove explained that this proposed use hearing is required as a part of the budget preparation for 1979 and revisions to the 1978 budget need to be considered. Councilmember Camfield made a motion to set the hearing for the second.regular meeting in October which was seconded by Councilmember Ciprioti and passed unanimously. Downtown Parking Study - Mr. Goldsmith was recognized and reported that the sur- vey is complete and he would like to discuss the results with the Council at the second meeting in October. Mayor Steve instructed Mr. Grove to put it on the agenda. ADJOURNMENT There being no further business to come before the Council at this time, Mayor Steve declared the meeting adjourned at 8:34 p.m. Mayor: ~~ ATTEST: MINUTES OF THE REGULAR SESSION OF OCTOBER 3, 1978 The City Council of the City of Port Townsend met in regular session this 3rd day of October, 1978, at 7:30 p.m. in the Council Chambers of City Hall, Mayor Joseph B. Steve presiding. ROLL CALL Councilmembers present at roll call were James Parker, Richard Shaneyfelt, Dale Judy, Elizabeth Smith, and James Wilson. Also present were City Attorney Glenn Abraham, City Engineer Roger French, and City Clerk-Treasurer David Grove. MINUTES A motion was made by Coun~ilmember Wilson to approve the minutes of September 19, 1978, as written and to dispense with the reading of them which was seconded by Councilmember Parker and passed unanimously. BILLS AND CLAIMS The following bills and claims were presented for payment: Park Street 1978 Water Construction Equipment Rental~ P. W. E. A. Current Expense Library Firemen's Pension & Relief Payroll Water-Sewer 405.84 3,450.30 387,444.69 951.31 484.13 19,173.50 1,107.56 655.36 13,291.88 3,737.42 A motion was made by Councilmember Judy and seconded by Councilmember Wilson that the bills and '~aims be paid which passed unanimously.