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HomeMy WebLinkAbout071326 Special Session City Council Retreat Meeting Packet- Added After Meetingcill f po, r t ooz"4, 'Townsend 2,027 SUrnir"Ir"flit: 144*lolne! City COLVICH Workshop J U i y -1 3, 2 () 2 6 Ager�i(�Ija CW emuiew 9:00 am - Welcome and Housekeeping 9:30 am - Positive Reflections 10:15 am - Core "Must Do" Requirements 11:15 am The Landscape 12:00 pm Technical Expert Consults 12:30 pm Lunch 1:00 pm Priority Pitches 2:30 pm Break 2:45 pm Priority Pitches, Continued 4:15 pm Wrap Up and Next Steps 5:00 pm Informal Gathering wo We I c (11-1) rn e a r-i (�Ilj (11-1) u s e ke e p i r-i g sl= 010 'M Mentimeter , 5�, � Open Mand to edt Rejplfxt his abd 0 Add Mpnb ,Ipdus I'That word tescri4es Vour mint.set coming into tod.aV's retrewt? Nl 1Mentimeter Open Mand to edit Rojplacv.,, tING shdo Addl Mend Odes Workshop Principles • Operate as one team. We are most effective if we work together do so with care, openness, and kindness. • Be in our right roles and responsibilities. We can get more done if we're clear with ourselves and each other about what we do. • Lead with strengths. We can go further with an asset -based mindset. • Leverage previous work and successes to stand in the future. We can build and sustain momentum by framing our prioritization around transformative and integrated work like Comp Plan implementation and our Financial Sustainability Initiative. • Bring context. We will focus on and recognize this as a unique moment in time, in which we are aware of the larger landscape of our cultural, economic, and political surroundings. • Summon care, integrity, and courage. We recognize that leadership and change brings great weight and challenge, and meeting the moment requires us all to put forth our best efforts and best qualities. Ill t lip I I e S ............... . [-i b I V � ef I e ct c Three Councilmembers in circle discuss the framing questions above. Share as if talking informally around a campfire or party. Avoid presenting. 11 Other Councilmembers listen and can ask questions of the three, who continue After a few minutes, a Councilmember can "tap in" to replace someone in the circle and continue the discussion. Ends after 15 minutes. New fishbowl: switch to staff in the circle and repeat. All together: 5 minutes for all to share and record general reflections. Framing Questions to Consider: What worked well the past year? Why? What did we learn? 11 What do we carry forward? M, r,e " IVI (i St I .. . .. . .. . . . . (,Iwr,ernerits Exercise: "Song of the Unsung Services" to help outline our statutory work Reflect silently on the questions below. Pair ands ar responses for 1 minute each. Rotate to find another partner and repeat two more times. Conclude by opening the floor for reflections on main ideas. What would you like the community to know about the everyday work of the city? 010 Self -reflection (1 minute). Share in pairs (2 minutes). Share in 4s (5 minutes) —write main ideas on flip chart. Entire group shares/discusses. 11 Where are we in our 2026 workj groTSTSTOTIVIRU.-Timu.Tf.mr.-Tsroym- M, M 010 't ( -, '.) r, s u I ts. ......... . e c [-i r-i i c a .. . . .. . .. . .. . .. . .. . .. . .. . .. . .. . . x p e r", ., ( I, 010 MUM - :. �� 010 ty c [-i le a c • it 2111 FREEMEN IT" 11 ill r. 101� • • 010 e a r" i r-i g t [��i e 1"'a b I e i r'i i r�l g C) (i r", I ............... . (1 "11) C " � I i S"" wo e a r" i r-i g t [��i e 1"'a b I e i r'i i r�l g C) (i r", I ............... . (1 "11) C " � I i S"" wo I C) r", I ty I itcl,�ies�: Step I • r. Hoff MIM- III il I I I Oil I I � 13• 010 e a emu i g t [�i e 1 I e e' ,i i r�l g CW a emu 1............... . 1 I S'', Let's dig in! wo W emu emu W t[­i w emu c (i r�l m - New ideas (let's do this! — these r rone-pagers) Carry -forwards (from last year — also one -pagers) Budget items (t overtly policy-related/without significant Council action) Yeti (surprise!) 0, ty I itd�ies�: Step 2, Purpose: Explore and evaluate priorities for non -statutory work. Exercise: 35/10 Crowdsourcing 7 Councilmembers each to an initiative proposal from stack. Each member reads and evaluates the proposal, 1 ("meh") to 5 ("must do!"). Circulate proposals until they've each been evaluated by all Councilmembers Repeat until all proposals have been scored. We rank top -scoring proposals. Key Question to Consider: 11 How well dot proposals meet the criteria (on next slide)? 010 uggte(mj Criteria t(,-,,) IIIIIIIIIIIII'va I u ate I W r" 'I" CIS r" 'I" t Porol Towllseli� El Does it deliver on financial sustainability? El LjI .. ...Ia .[j, . " Does it advance equity? ... .......... Assessment of budget and resource impact (one-time or ongoing cost, likely scale of investment of funding and time). Level of partner/community engagement desired. How long-term is beneficial impact? What might be the tradeoffs associated with pursuing the proposal? Likely timeline (deadlines, events, processes, etc.). M, MUM 010 ty I itd'��ies�: Step 3 •III F i rtr; i � i 111 1, 111 1, 11TORNMOIL Exercise: Forced pairs Top 10 scoring proposals from Step 1 (35/10 Crowdsourcing) come forward. Two proposals are drawn (i.e., "A" and "B") Proposal sponsors make 3 minute pitch or opt to go directly to decision. Attempt decision by consensus and debate; majority vote backup. Favored proposal (i.e., "B") paired with next proposal (i.e., "C"). Repeat until all proposals have been evaluated against each other and a ranked • WOTIMS M- 11 How well dothe proposals meet our criteria? 010 �11111 11111111q�piiirq� I q 11 1� Pesc")��mSe'3 CIDI? bP -,�P EIC', F.a 'r" z�n vCting 4 hfientimeter I k", I DIDGrI PASnld !0 G&Jr, � I 4 hfie,ntimeter I k", I DIDGrI PASnd �O G&I � I What word describes Vour mindset leaving toida,V's retreat? Wrap Up 010 Next Steps 1� I ilimirri t !!1 11 1 a !I! a i I � i Iii ;ii i I I i i mvwzvwo MIR 3 TIO "T 010 cill f po, r t ooz"4, 'Townsend muuuuu a rllli k yo u I City COLVICH Workshop J U i y -1 3, 2 () 2 6 ;Money to spend on the needs of the ti bra ry. .......... .......... . ........... _ ............. ...................... .................... ............. ................. z .......... . ............. ent by the members of the advisory boar. More community engagem d.................... . ....... . ......... ............. ........... ... ........... .................. ........... )t side (see a-f in the 1 0-minute walk on thewest :Regi,nal/geographicdiversitY and equity rl 10their Letter for variety development) :their of master planning and purchasing/ 1 1.- 1., __ ........... ....................... ............. .... ............ .... - ............. .................... .......... .......... ...................... .............. Maintain/improve existing east side parks, facilities and trails (see a -e in Letter for ideas) : ...................................... ..................... .... ...... View Poi nt Street ends and other (see a-e in letter for ideas) Develop Vi 1- ............ ........... ........... ...........g and IdentifyinAddressing Bar-r-i e, "r s to Engagement ', "** in City Government and Services (see ( Metter for details). ............. .......... ... .............. .......... )f1o,4F)Community Listening Sessions (see letter for details) ...... ............ ............... . .............................. ............ ........................ 6 R .. e , c . 0 rn .. m .. e , n d a t I i 1. o .. n 1. s far ... p . oLicy and budget priorities in implementing the Five Year 0 1o eLess and Affordable Housing§�!yicesPk n (see letter for .d..et. a .... . ............. ........... -H m .......... .......... ... ................ ............ 11 _ Becoming a dementia friendly community ... . ....... ....... ... ............. . . ............ ........... ............ ....... . ........... ............ .... ......... i Language Access .. ......... .................. ............... Di ga I. equity ......... . ..... .......... . ..... .......... ........ .... .. . ................. .. . i I t I e .......... ........ f911 Meetings and services accessibility - - --------- ............... ........... ............ .... :Youth representation on Advisory Board ............... ................ __ ........ .... ..... ....... __ ........... ... ........ ­11 ............ - ............... ...... ....... .......... Focus budget in key areas: wayfinding and signage, visitor information services, ........... .... ...... ..,,T.arkot ip.g rants(see .letter for detail} ................ .... ........ Special projects Like Long-range restroom project and regional ............. collaboration...... ........... ............. Oniii ........... ............ ............. Committee historic preservation guidelines and .............. .... . ....... update, and modernize the Comm upda 'Review, y remain clear, effective, and aligned with current preservation :standards to ensure the it .................. ................. . .. ipractices and commun y_._ ... ....need.s. .... ............. ................ ...... :Expand community outreach and education eff orts to increase awareness and of historic pp 0 .......... .............. _@�i n,of the guidelines and stands. !Dr,eservatign,..inct..the.pp,�p 9�9..�nd a ........... ... .......... ­ ........... ..... ....... Develop 1 % for the Arts Fund policy framework so that public art projects are being 'ProactiveLy planned to best support social and economic fabric.-... ............ ................. - .......... . ............ _1 ... .......... support the regular commissioning of new public art as wet ,Use the Public Art Plan to s :,as investing in promotion and maintenance of the collection so that it reflects the city's :creative identity and enhances civic infrastructure. ......... . .... .................. .......... . ........ ... .............. current ...... ....... -2029 laureate; support t search for and choose 2028 Poet aureate: conduct 00 i o orojects, ........... ........... .. ... .............. ............ __ . .................................. ........... ilaureate'slq�7_p tf protects ............. pr 01.0 f Awards: continue to refine successfuLrelmagined format from 2025; hold 2026 awards ceremonyand.launch2027 nominations ............. .............. ....... ........ .......... ........... :Grants: continue to reduce barriers and streamline program so that ­.­ ............. . .............. !funds have most possible Pon u�ic and artist be.n,e.f.it e r m­i n e ... a .. p .. p . r - 0 , P .. - _ local . 11 funding - I .. .. s I ources to subsidize the dev, of affordable housing Forced Pairs Example Worksheet k"InM 9M, =.. I 10 f c _ ID 1 2 3 4 HousingG—ts- Continuing Position 1 5 6 MFTE 2 4 Infill Suplus Properties 3 0 15.5 Water Storage 4 10 1 Housing Economic Dev 5 ] 4 Subdivisioncodereform 6 9 2 Updating Permit Fees ] 1 10 Planningand Permitting Modemization 8 6 5 IZ.arketanalysis 9 8 3 Mod,dni foodtruck 10 2 9 Infrastructureforinfill and Housing 11 3 8 WaNerof Vesting 12 0 15.5 Downtown Refuse.anage.ent 13 0 15.5 Su pporc Farms a nd Food -comp Plan 14 0 15.5 Ag Comp Plan Amendment 15 0 15.5 Noise Odinance 16 0 15,5 Managing Deer 17 0 15.5 CouncilCha.bers 18 0 15.5 Scienceof Hopein Public Engage. ent 19 0 15.5 Creative District- Art Marker Relocation 20 0 15.5 E E E E — N 9 Info--,WaiverofVD—t—Su FaA Com PNoise Ordii Mana ceof Creative District -Arc Marker Relocation i pporc g p grog[Council Ch Scien 5 6 m 7 = 8 a 9 10 11 12 13 14 15 16 17 38 19 20 1 Water Storage 2 Subdivisioncodereform 3 IZ ma rket analysis Includes other affo dable housing incentive p rogram analysis 4 Housing Economic Dev 5 Planningand Permitting Modemization Al plus consistent process improvement 6 HousingG—ts- Continuing Position MFTE Code expansion 8 W—t.cturefo Will and Housing 9 Mode—i food truck 10 Updating Permit Fees 11 Will Suplus Properties WaNerof Vesting Low level of effo rc Downmwn Refuse mana ge.ent Parcnerengage.ent-ie PTMain St Su pporc Farms and Food -comp Plan Ag Comp Plan Amendment Noise 0 dinance Managing Deer Council Chambers low level - a r.ngement of fu mitu re Scienceof Hopein Public Engage..m Cultureand Society-pl—tionandtr mwg-implementation Creative District -Art Ma rker Relocation