HomeMy WebLinkAbout26-018 Declaring an Emergency, Waiving Public Bidding Requirements, and Ratifying the City Manager's Approval of All Applicable Documents to Allow for the Immediate Repair of Damage to Sewer Beneath Valley Trail Near 3105 Sage LaneResolution 26-018
RESOLUTION NO.26-018
A RESOLUTION DECLARING AN EMERGENCY, WAIVING PUBLIC BIDDING
REQUIREMENTS, AND RATIFYING THE CITY MANAGER'S APPROVAL OF ALL
APPLICABLE DOCUMENTS TO ALLOW FOR THE IMMEDIATE REPAIR OF
DAMAGE TO SEWER BENEATH VALLEY TRAIL NEAR 3105 SAGE LANE.
WHEREAS, Section 3.46.090(E) of the City of Port Townsend Municipal Code (PTMC) and
Section 39.04.280(1)(C) of the Revised Code of Washington (RCW) allow exemptions to competitive
bidding requirements under emergency conditions; and
WHEREAS, RCW 39.04.280(3) defines "emergency" as unforeseen circumstances beyond the
city's control, that either presents a real, immediate threat to the proper performance of essential
functions, or will likely result in material loss or damage to property, bodily injury, or loss of life if
immediate action is not taken; and
WHEREAS, on September 171", 2026, City staff conducted a closed-circuit television (CCTV)
inspection of the 18-inch concrete sanitary sewer main between maintenance holes Al2 and All
beneath Valley Trail near 3105 Sage Lane, downstream of the force main that runs through Port
Townsend Golf Park, and observed severe deterioration and extensive loss of concrete throughout the
pipe interior consistent with hydrogen sulfide corrosion; and
WHEREAS, the severe deterioration has materially reduced the structural integrity of the 18-
inch sewer and presents a real and immediate risk of pipe failure or collapse, which could interrupt
sanitary sewer conveyance and cause a sanitary sewer overflow, release untreated wastewater, damage
public or private property, and adversely affect public health and the environment; and
WHEREAS, City staff determined that immediate action is necessary to establish and operate
temporary sewer bypass pumping to maintain uninterrupted sanitary sewer service; excavate, remove,
and replace the deteriorated 18-inch concrete sewer pipe segment; and
WHEREAS, on September 17t", 2026, the City Manager determined that the condition described
herein constitutes an emergency, as defined in RCW 39.04.280(3), based on the need to immediately
contract for temporary sewer bypass and replacement of the deteriorated 18-inch sanitary sewer; and
WHEREAS, PTMC Section 3.46.090(E)(3) requires the City Council to concur with the City
Manager's declaration of emergency by passage of a resolution declaring the emergency, reciting the
facts constituting the emergency, and waiving the public bidding requirements; and
WHEREAS, for the reasons stated herein, the City Council finds that it is in the best interest of
the City to declare an emergency, waive public bidding requirements for the public work to be
undertaken, and authorize the execution of all necessary documents required to initiate repairs to the
sewer.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend,
Washington, as follows:
Section 1. The recitals above are hereby adopted by reference as the City's findings in support of
the emergency declaration, as if fully set forth herein.
Section 2_. The City Council hereby declares an emergency justifying the waiver of certain
contracting processes, including public bidding requirements.
Resolution 26-018
Section 3. All prior actions taken in conformance with this resolution, including the actions of
the City Manager and the Public Works Director, as described in the Memorandum dated September
17th, are hereby ratified and confirmed.
Section 4. The City Manager may take any additional administrative actions consistent with this
resolution.
ADOPTED by the City Council of Port Townsend, Washington, at a regular meeting thereof,
held this 21 st day of September 2026.
_...�._..................... m �.....
Co R
Mayor
Attest:
Alyss Y c c gues
City ,1 ".