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HomeMy WebLinkAbout060426 Arts Commission Packet Port Townsend Art Commission Council Chambers 540 Water Street, Port Townsend, WA 98368 and Virtually Attend in person or virtually via computer or tablet at https://zoom.us/j/98925253431?pwd=Npd9zmvb2wR4qnSIbcKgpPKxIb1K9h.1 WebinarID#98925253431 Join by phone, please use number 253-215-8782,and meeting id number 98925253431# Submitpubliccommentemailstobeincludedinthemeetingrecordto: https://publiccomment.fillout.com/cityofpt Ifyou areexperiencingtechnical difficulties,please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us AGENDA June4, 2026 3:00 p.m. All items are Advisory to Staff unless otherwise noted. A. Call to Order B. RollCall C. Approval of Agenda D. Approval of Minutes (None) E. Public Comment (3 minutesper person) Committee Business F. Chair Update G. Treasurer Update H.StaffUpdate I.2026Round2GrantsReview J.Workgroupupdates a. Arts Awards K. Correspondence a.PTAGrantReport L.SetAgendaforNextMeeting M. NextScheduled Meeting July 2, 2026 N. Adjourn Americans with Disabilities Act In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the City Clerk’s Office at least 24 hours prior to the meeting at (360) 379-5083. 2026 Workplan – Port Townsend Arts Commission The Arts Commission facilitates public arts programs that enhance the cultural life of community residents. - Enact next steps to update theCity’s 1% for Art program and City code, so that this mechanism can be truly effective in funding public art projects year over year, establishing PT as a city where public art thrives and can be enjoyed by all. - Protect and expand Port Townsend’s investment in community-enriching public art now and into the future. Use the 2025 Public Art plan to support maintenance, enhancement, and promotion of the City’s public art collection. - Continue and grow PTAC’s support for artists through our programs, includingbut not limited to, the Poet Laureateinitiative, Arts Awards, and Grants, as well as leveraging new resources and partnerships to make measurable progress towards goals set forth in the Port Townsend Creative District Arts & Culture Plan. City of Port Townsend Arts Commission (PTAC) 2026 Meeting Schedule City of Port Townsend Arts Commission Mission Statement The Arts Commission's mission as an appointed City Commission is to facilitate public arts programs that enhance the cultural life of community residents. Overview This document is a flexible summary of the annual approach to PTAC meetings in 2026 and the st development of the PTAC budget. PTAC meets on 1 Thursdays, from 3:00-5:00PM. The development of the PTAC budget is part of the development of the City of Port Townsend budget, and resides in the General Fund, with contributions as approved by City Council each year. This process begins nearly six months before the start of the subsequent year and includes state-mandated statutory milestones and deadlines. 1. January – Program Planning Part 1: 2026 Grant Criteria & Art Awards Discussion of grant program specifics, including application, criteria, and any marketing or public education opportunities. 2. February – Program Planning Part 2: Annual Arts Awards and Public Art Confirm Art Award winners and plans for ceremony. Discuss revisions/updates to Public Art Plan Policies and Procedures. 3. March – Quarterly Grant Funding; Launch 2027 Art Award Nominations 4. April – Poet Laureate Visit and Mural Policy Visit and update with Poet Laureate. Mural policy updates and review. 5. May – Workplan Strategic Session PTAC receives request from Mayor/City Manager to PTAC (and all City advisory boards) for workplan items and preliminary budget request. PTAC reviews progress on the 2026 workplan, strategizes on multi-year initiatives and the 2027 workplan, and considers priorities for next fiscal year in order to suggest a preliminary PTAC workplan. 6. June – Quarterly Grant Funding 7. July – Mid Year Review and Budget Strategic Session PTAC discusses all 2026 programs and makes mid-year assessments. Discussion on budget to pair with workplan and submits a recommendation to staff and City Council in advance of a decision on the preliminary City budget. (City Council may choose to approve/incorporate or may send the recommendation back to PTAC for further discussion). 8. August – PTAC Operations and Development Review internal processes, brand identity, recruitment, etc; Refresh on OPMA and Robert’s Rules 9. September – Quarterly Grant Funding 10.October–Poet Laureate Visit, Art Awardsand 2027 Grant Planning Visit and update with Poet Laureate. Art Award nominations status and planning for 2027 Ceremony; 2027 grant deadlines and updates to grants program 11. November – 1% for the Arts and Public Art Plan Review Invitation to Public Works Director to discuss possible 1% eligible projects in Capital Facilities Plan. Annual review of Public Art Plan. 12. December – Annual Review. PTAC reviews the 2026 workplan, reviews 2026 granting data and budget expenditures, plans annual meeting schedule, and ties up loose ends in discussion. Board and Commission Priorities 2026 - Policy Recommendations to Council: 1. Artistic Mural code recommendation to Council 2. Update of Art in Public Places Policies and Procedures recommendation to Council 3. 1% for the Arts status update and possible projects ARTS COMMISSION (9 max.) Council Liaison: Libby Wennstrom Meets 3:00pm 1st Thursday at City Hall Pos. Name Exp. Simon Lynge 5/1/29 1 Dana Nelson 5/1/29 2 Melanie 5/1/29 3 Muszynski Heidi Tullman 5/1/27 4 Joshua Saunders 5/1/28 5 6 Sheena Uritz 5/1/28 Christine Walsh 5/1/27 7 Rogers Dan Groussman 5/1/28 8 Doug Caskey 5/1/27 9 City PTAC Budget 2026 as of 5/27/26 ItemBudgetExpendedRemainderNOTES Programs Grants to Artists $ 30,000.00 $ 13,500.00 $ 16,500.00 Stipend for year 1 Poet Laureate $ 1,500.00 $ 1,500.00 $ - For poet laureate program projects $ 2,000.00 $ 1,300.00 $ 700.00 TBD Public Art $ - TBD 1% for Public Art $ - Art Awards $ 7,500.00 $ 3,084.05 $ 4,415.95 $ - TBD Marketing $ 1,200.00 $ 1,200.00 TBD Print / Web Publication $ - $ - Creative Assets $ - Photo/Video $ 6,500.00 $ 6,500.00 $ - Grantee videos for artist and city use $ - Application Software$ 100.00$ 100.00Fillout $ - $ 22,815.95 TOTAL$ 48,800.00$ 25,984.05 Artist Grant Scoring and Review Criteria This rubric was created to show PTAC priorities and help the commission assess applications, with the hope that it would also be helpful to applicants by providing more information on how proposals are being evaluated. Numerical scores are intended to help guide discussion, not to determine the commission’s final decision. Summary of scoring rubric: Very Good ExcellentGoodFairTOTAL Demonstrates Artistic Merit 16-20 11-15 6-10 1-5 20 Demonstrates Public/Artist 16-20 11-15 6-10 1-5 20 Benefit Supports Diversity of Voices 16-20 11-15 6-10 1-5 20 Encourages New 16-20 11-15 6-10 1-5 20 Experiences/New Perspectives Youth-serving 12-15 8-11 7-4 1-3 15 Not Previously Funded, Individual Artist, or Small Org 1-5 5 (Budget under $100,000) TOTAL 100 Rubric Definitions Demonstrates Artistic Merit Project highlights artists’ skills and practice Project plan and artistic goals are well explained Shows high level of creativity and innovation Why is this important? Projects that engage deeply with artistic practice and the intention it takes to create something meaningful bring great value to the community. Demonstrates Public/Artist Benefit Brings something special/unique/highly valued to the community Demonstrably furthers the artist/artists goals Why is this important? Projects that allow artists to further their practice or speak to something the community wants and needs create momentum for the arts. Supports Diversity of Voices Provides access to those most in need of opportunities/historically under-resourced Low barrier to entry (free, accessible, NOTAFLOF) Why is this important? Projects that support people and communities with fewer opportunities to access funding or less structural visibilityhelp build equity. Encourages New Experiences/New Perspectives Offers multiple ways to connect or participate Promotes exploration of different aspects of culture Why is this important? Projects that explore different ways to look at the world and each other embody the arts potential to create space for understanding. Youth-serving Centers youth voices Gives youth high-quality creative opportunities Why is this important? Projects that give young people avenues for self-expression and meaningful connection that are essential to building a vibrant multigenerational community. New Project/Individual Artist/Small Organization Has not been previously funded by PTAC or LTAC Is from an individual artist Is from an organization with a budget under $100,000 Why is this important? PTACis unqiuely positioned to support less-established projects from artists and groups with limited fundraising capacity. Score123456789TotalAverage Score Ranking SILVA6545 54 40 736147807453967.413 BLOOMS7571 89 85 997275799173692.01 AMAS6042 61 57 906551568857071.39 SODERSTROM057 77 64 847285767959474.36 BECKER7563 68 44 907184308861376.65 NEWMAN066 78 70 805450768856270.311 RAGLAND078 70 85 825680959363979.94 HEARON6556 79 59 838179718766082.53 PIPIA9077 62 77 875585808870187.62 CAUDEBEC7548 63 34 914375887759474.36 MICALONE039 54 19 813965588143654.514 BRAMAN6259 85 53 835552627058172.68 HUGHES7055 61 60 844665578157972.47 BORUCH-COMSTOCK057 75 65 866282468055369.112 GISH6062 79 32 915569467156570.610 Suggested Amount123456789 SILVA 500 100 500 BLOOMS1000 2000 1500 20001000 1000 AMAS 500 1300500 800 SODERSTROM 1000 500 10001000 500 BECKER700 0 700700 800 NEWMAN1000 1500 1000 500 RAGLAND2000 250 1500 1000 1000 HEARON 1500 500 10001000 800 PIPIA3000 1000 1000 800 CAUDEBEC 0 1000500 700 MICALONE 0 100 400 BRAMAN700 750 500 1000 could be next round? HUGHES 500 10005000 could be next round? 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Daniel is a Fulbright Scholar and has received honors from ArtistTrust,4Culture,Seattle City Arts, and the Visby International Centre for Composers.Daniel has received commissions from the Cascade Symphony Orchestra andtheSeattleGirlsChoirandhasover50publishedcompositionsforJazzOrchestra thatareperformed by professionaland student ensembles worldwide. His composition River of Doubtwasperformed bythe SeattleWindSymphonyin 2015. He has written for andperformswithhis Celestial RhythmOrchestra and the Jim Cutler Jazz Orchestra.Daniel hasnumerousrecordings onOrigin Records, Origin Classical and Pony Boy Records. Dr. Barry holds an M.A. and Ph.D. in Music Composition from the University of CaliforniaatSanta Barbara. PT Summer BandConductor and Director Bio: Marge Rosen Marge Rosen is a music educator, music director and multi-instrumentalist. She earned a Masters Degree in music education from Ithaca College in New York, and has taught elementary, middle, and high school music programs in New York, Maryland, and here in Washington. She has been the director and conductor of the Port Townsend Summer Band since 2019. She also serves as Director of Bands at Peninsula College in Port Angeles, is the music director of the Stardust Big Band, and performs with the Port Angeles Symphony Orchestra. Marge is a founding member of the Seattle Women’s Jazz Orchestra and served as its Executive Director for over nine years. She produced many concerts with special guest artists and performed in Seattle’s top venues. She also established an international composition contest for women composers and provided educational outreach with the Girl’s Jazz Band multi-week workshop for Seattle-area middle and high school girls in jazz. An experienced band director, Marge has directed community concert bands, orchestras and jazz bands in the Seattle area and as a public school music teacher and adjudicator in Washington and New York.Marge is a veteran of theUnited States Navy Band. Port Townsend Summer Band Project Budget: Selkie of the Salish Sea Income Expense PTAC Grant request $700 Artist/composer fee for new music $500 Expected concert donations $300 Preparing and printing “Selkie of the $200 Salish Sea” sheet music Pro-rated portion of annual donations $2500 Conductor fee for concert $600 from individuals and business sponsors, performance stipends, and grants Additional conductor fee for work on $400 new composition Pro-rated annual expense for concert $1800 (includes music licensing, insurance, storage, rehearsal and venue fees, dues, printing and postage) Total $3500 $3500 Jefferson County Historical Society - Spring 2026 PTAC grant request Exhibition: Home / Made: Port Townsend's Community Printshop (working title) PTAC RequestJCHS expenseProject Total framing supplies for prints $1,200 other hanging supplies - mounting tape, wires, clips$150 foam core and mat board for labels and exhibit panels $150 JCHS staff time (curating, marketing, installing, creating exhibit text/labels, etc.) 40 hours x $30 $1,200 TOTAL$1,500$1,200$ 2,700.00 Jefferson County Historical Society - Spring 2026 PTAC grant request Exhibition: Home / Made: Port Townsend's Community Printshop PTAC Request $1,200 $150 $150 TOTAL$1,500 JCHS expenseProject Total $1,200 $1,200$ : Port Townsend Arts Commission Grant Budget PT Rock n’ Roll Marching Band Budget: Organization:Empty Bowl Press Project title:Empty Bowl's Fiftieth Anniversary Celebration Income Grant request$1,000 Income from other sources Event book sales$400 Empty Bowl funds$600 Subtotal income$1,000 Total income$2,000 Expenses Facility rental, Cotton Building$400 Sound equipment rental and technician$200 Videography equipment rental $400 Fee for videographer for 4 hours $400 Stipends for workshop leaders$400 Supplies for displays$100 Promotion budget$100 Total expenses$2,000 Difnblvn!usjcbm!fmefs-!Fnquz!Cpxm Qsftt!sfdfjwf!Ivnbojujft Xbtijohupo!bxbset !Pqfo!Bvejp!Bsujdmf!Qmbzfs Efdfncfs!35-!3136 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Tjodf!3131-!Fnquz!Cpxm!ibt!bmtp!qvcmjtife!b!nvmuj.hfosf!kpvsobm-!ÆUif Nbespob!Qspkfdu-Ç!po!xijdi!Ivhift!qsfwjpvtmz!tfswfe!bt!bo!fejups/ ÆXf!tff!ju!bt!pvs!njttjpo!up!cvjme!dpnnvojuz-!xijdi!JÉe!bshvf!jt!offefe opx!npsf!uibo!fwfs-Ç!Ivhift!tbje/!ÆXf!xbou!up!fyqboe!uibu!dpnnvojuz- xjui!cspbefs!sfqsftfoubujpo!boe!sfbefstijq-!xijdi!ibt!bmxbzt!cffo!qbsu!pg Fnquz!CpxmÉt!njttjpo-!boe!xfÉsf!uisjmmfe!up!cf!jo!uif!dpnqboz!pg!gpmlt!mjlf Sptbmjf!Xbm{/!Xf!tff!uijt!bxbse!bt!ipopsjoh!uif!dvnvmbujwf!fggpsut!pg Fnquz!Cpxm!pwfs!uif!qbtu!61!zfbst/Ç O.F.F Launch Budget EXPENSES EstimatedActual Launch Formation First 3 months TOTAL EXPENSES $5,180.00$20.00 SiteEstimatedActualMedia/AdvertisingEstimatedActual Venue Fee$300.00Website ($40/month x 3 months$480.00 Site staff (volunteer)$0.00Posters/Fliers Printing$300.00 Bar Set Up$200.00Design (donated)$0.00$20.00 Sound Support/Equipment$300.00 Total$800.00$0.00Total$780.00$20.00 Recording/Archive/DistributionEstimatedActualProgramEstimatedActual Recording/Mastering$500.00Artist 1$100.00 Mastering$300.00Artist 1$100.00 CD Production$400.00Artist 1$100.00 Merch Artist 1$100.00 Swag BagsArtist 1$100.00 Total$1,200.00$0.00Total$500.00$0.00 FormationEstimatedActualStaffEstimatedActual Legal & nonprofit filing fees$300.00Founder 1: Creative Direction and Artist Management (20 hours at 25 hour)$500.00 Accounting & financial setup$100.00Founder 2: Creative Production (20 hours at 25/hour)$500.00 Total$1,000.00$0.00 Insurance$500.00 Total$900.00$0.00 Artist Wellfare GrantEstimatedActual Artist 1 Artist 2 Artist 3 Artist 4 Total$0.00$0.00 Olympickin Budget BUDGET FOR OLYMPICKIN BLUEGRASS FEST: INCOME: PT Grant $1000 Ticket Sales: $6000 Other donors: $1500 Total income: $8500 EXPENSES: Artist fees $6000 Venue fee (25% of ticket sale): $1500 Poster/marketing: $500 Day of Production: $500 Total expense: $8500 NOTE: These are approximate numbers 2027 Port Townsend Art Awards Outline and Info for PTAC May 2026 Action Plan & Timeline Target Ceremony Date: Friday, March 5, 2027 Phase 1: Planning &Launch(Now –June 30) Committee review of 2027 timeline and plan o Confirm plan details o Review nomination criteria and format o Update press release Launch Open Call for Awards artist o $1500 commission for 6 awards o Similar in size to 2026 awards o Feature gold element o To be completed by December 1, 2026 o Payment on completion Phase 2: Public Call for Nominations (June 30 – Dec. 31) Launch call for nominations Push through city website, press release, social media, partner networks Include rubric in call for transparency Include photos & media from 2026 ceremony in promotions October Commission Meeting: Committee reports on nominations received so far Full commission discusses outreach gaps, suggests adjustments Dec. 31: Close nominations. Phase 3: Ceremony Planning (September 1 – Dec. 31) September: Committee to discussceremony details – venue, format, entertainment, roles, etc. October Commission Meeting: Discussion of ceremony plans with full commission Phase 3: Review & Selection (Dec. 31 – February Commission Meeting) January Commission Meeting: Preview number of nominees Review scoring rubric and process Mid-January: Staff compiles nominations into review packets for commissioners All commissioners score individually; scores compiled by staff Phase 4: Ceremony Planning (January – February) By FebruaryCommission Meeting: Confirm honorees Confirm ceremony details Public announcement of awardees Finalize scripts, speeches, slides Media outreach and press kits Phase 5: Ceremony & Legacy (March-April 2027) March 6: Ceremony & reception April Commission Meeting: Debrief: successes and areas for improvement April: Publish digital archive with photos, bios, and awardee statements. Scoring Rubric Artistic Excellence (25%): originality, mastery, recognition. Shows continued success Community Impact (30%): how many people are touched, how deep the contribution goes, accessibility. Promotes tourism/culturalism Tangible connection to local arts community Alignment with Civic Values (20%): does it advance what the city says it wants for arts + culture? Represent broad array of Arts community: performance, music, supporters/advocates, visual Strong nomination materials Is submitted by the deadline Equity & Inclusion (15%): does it expand access, represent marginalized voices, or break down barriers? Fosters education Publicly nominated Distinction & Legacy (10%): will this contribution resonate beyond themoment? “Uniquely PT/EJC” Very Good ExcellentGoodFair POSSIBLE SCORE TOTAL Artistic Excellence 25 20-25 13-19 7-12 0-6 Community Impact 23-30 15-22 7-14 0-7 30 Alignment with Civic 16-20 11-15 4-10 0-4 20 Values Equity & Inclusion 12-15 8-114-70-3 15 Distinction & Legacy 8-10 5-72-50-2 10 Total 100 Nomination Information Do you know someone in the community that has made a difference through the arts in our community this year? If so, consider nominating them for a Port Townsend Art Award! The Port Townsend Art Awards honor notable works of art, artistic achievements and arts events, and celebrate those who have contributed to the arts in Port Townsend and East Jefferson County. Award winners are chosen based on nominations submitted by community members. Nominations are invited for individual artists, businesses, benefactors for the arts, arts educators, arts supporters, notable art related events and artistic achievements from individuals and organizations. This is the criteria by which the Port Townsend Art Awards will be selected: “Uniquely PT/EJC” Shows continued success Tangible connection to local arts community Promotes tourism/culturalism Fosters education Strong nomination materials Publicly nominated Represent broad array of Arts community: performance, music, supporters/advocates, visual Is submitted by the deadline Nomination criteria: Only one nomination may be made per form. The number of nominations received for each nominee has no bearing on the selection process. It is highly advisable to collaborate with the nominee to ensure a competitive nomination packet. Be sure to include all relevant details explaining your nomination. Port Townsend Art Awards Nomination Form Your Information Date Name * Organization Name (if applicable) Email address * Phone number * Mailing Address * Nominee Information Nominee Name(s) * Nominee phone number Nominee Email address * Has nominee received a City of Port Townsend Arts Award (Angel or Patron of the Arts) in the past Yes No Unknown Which of these disciplines best fit the nominee's work? (You may choose as many as needed.) Visual Arts Literary Arts Performing Arts Culinary Arts Craft/Maker Arts Film/New Media Arts Arts Supporter/Volunteer/Champion Nomination Narrative Please provide a brief summary of the nominee's contributions to the arts and culture of Port Townsend and why you are nominating to receive a City Arts Award. * This section has a character count restriction of 2500 characters. Does the nominee have a website where we can learn more about them? If so, please provide it here: Additional Information If you have additional materials to support your nomination, please upload them here. This can include, and is not limited to: resumes, pictures, videos and news articles (five files max). Submit Port TownsendArt Commission 2027 Art Awards Design and Fabrication Request for Qualifications Project Overview The Port Townsend Arts Commission announces an open call for artists interested in designing and fabricating small sculptural works that will be awarded as trophies to the winners of the 2027 Port Townsend Art Awards. Three-dimension work in any medium—metal, work, ceramic, glass, textile, paper, assemblage, or other materials—will be considered. Thisproject is designed to highlight local artists through original artwork that represents the art community’s deep and enduring practice of producing meaningful visual culture. We request that AI not be used for work made in response to this RFQ. Project Logistics The artist/artist team will create six (6) original three-dimensional pieces which will be presented to the winners of the Port Townsend Art Awards. Three to six artists will be chosen to receive awards. The City of Port Townsend will keep any sculptures created but not awarded The base of the work should be approximately 5 inches by 5 inches, and it should stand approximately 8 inches tall (these are loose guidelines to align with previous artist-created trophies) Regardless of the material used, the pieces should be durable and display-ready The pieces should include a gold or metallic element/feature Each sculpture should be roughly commensurate in size and intricacy and work as a stand- alone piece of art (all six can be identical if desired) Pieces must be completed and delivered by December 1, 2026 Payment will be made after the work is delivered The artist/artist team commission is $1,500 The City of Port Townsend will announce the project and feature the chosen artist/artist teamin promotions related to the Art Awards, which will be held on March 5, 2027. Project goals Adds to acollection of unique, artist-createdtrophy-sculptures created for the Port Townsend Art Awards Honors the artist-winners for their achievements Demonstrates the skill and talent of our artistic community Who may apply? Artists living and working in Port Townsend or East Jefferson County What is the application process? Include 4-6 work samples or a link to an online portfolio/website Provide a short description of your design idea, inspiration, or point-of-view What happens after I apply? Qualifications will be reviewed by the Art Awards workgroup, which is made up of members of the Port Townsend Arts Commission. The submission that aligns best with the project goals will be chosen for the project and the artist will be contacted by August 10. Schedule RFQ Deadline: July 31 Decision and notification: August 10 Work-in-progress review date: September 30 (or earlier if desired by the artist/s) Final work due: December 1 Example Gallery 2026 Award Designs by Tori Power Ready to apply? SUBMIT YOUR APPLICATION HERE