HomeMy WebLinkAbout031626 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Business Meeting 6:00 p.m. March 16, 2026
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L Call to Order
II. Roll Call
III. Changes to the Agenda
IV. Proclamation(s) or Special Presentation(s)
A. National Medal Day of Honor- Marvin Shields
V. City Manager's Report
VI. Comments from the Public (re consent agenda items and items not on the agenda)
(Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.)
A. Public comment
B. Staff or Council response, as needed
VII. Consent Agenda
Action: Move to adopt the consent agenda and/or request to remove any
individual item from the consent agenda.
A. Approval of Bills, Claims and Warrants
B. Approval of Minutes: January 12, 2026
C. Authorize the City Manager to Sign an Addendum to Extend the Current
YMCA Lease through May 31, 2026
D. Resolution 26-004 Declaring an Emergency, Waiving Public Bidding
Requirements, and Ratifying the City Manager's Approval of all Applicable
Documents to Allow for the Immediate Repair of a Second Leak in the
OGWS Transmission Pipeline Near 223 Aerie Lane
VIIL Old Business (None)
IX. New Business
A. Resolution 26-003 Amending Resolution No. 17-014 Reaffirming that the City of
Port Townsend is a Welcoming City that Promotes Policies that Foster Inclusion
for All, Reaffirming the City's Commitment to Serve all Residents and Visitors,
and Clarifying the City's Policy Related to Non -Discrimination in the Provision
of City Services
Proposed Action: Move to approve Resolution 26-003 Amending Resolution No.
17-014 Reaffirming that the City ofPort Townsend is a Welcoming City that
Promotes Policies that Foster Inclusion for All, Reaffirming the City's
Commitment to Serve all Residents and Visitors, and Clarifying the City's Policy
Related to Non -Discrimination in the Provision of City Services
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
B. Authorizing the City Manager to Enter into all Contracts to Complete the
Engineering for the Following Four Items in Support of the OGWS Pipeline: A.
Hydraulic Model, B. Engineering Planning Level Cost Estimates (Rate Study
Support), C. Pipeline Condition Assessment- Phase II, D. On -call Services.
Proposed Action: Move to authorize the City Manager to negotiate and enter into
all contracts necessary to complete the engineering services to support OGWS
work.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
C. Cherry Street Surplus
Proposed Action: Discussion only. No action requested.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
D. Potable Water and Raw Water Rate Model Updates — Authorization to Contract
with Financial Consulting Solutions Group
Proposed Action: Move to authorize the City Manager to contract with FCS
Group to update the City's retail sewer and stormwater rate models in an amount
not to exceed $100, 000.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
X. Presiding Officer's Report
XI. Suggestions for Future Agendas
XII. Comments from Council
XIIL Executive Session — Pursuant to RCW 42.30.110 (1)(g) Performance of a public
employee (Approximately 45 minutes)
XIV. Adjourn
cityof
Townsend
PROCLAMATION
WHEREAS, The Medal of Honor is our nation's highest military award,
established in 1861 by President Abraham Lincoln, and awarded to service members
who distinguish themselves "conspicuously by gallantry and intrepidity at the risk of life
above and beyond the call of duty."
WHEREAS, The 25t" of March is National Medal of Honor Day, established in
1991 by President George H.W. Bush on the anniversary of the date the Medal of
Honor was first awarded in 1863.
WHEREAS, Marvin Glenn Shields, a son of Jefferson County and graduate of
Port Townsend High School, was awarded the Congressional Medal of Honor
posthumously by President Lyndon B. Johnson for valor in the Battle of Dong Xoai
(flong Xoai), Republic of South Vietnam.
WHEREAS, Marvin Shields was the first sailor to receive the Medal of Honor in
the Vietnam War and also the first and only Seabee- the Navy Construction Corps,
whose motto is "We Build, We Fight" — to ever receive the Medal of Honor.
WHEREAS, Marvin Shields was stationed with a small Green Beret force on 9
June 1965 when the camp was attacked by a Vietcong regiment. In the ensuing battle,
lasting three days, Shields was wounded multiple times supporting the Green Berets
and helping other wounded to care. Despite his wounds, Shields volunteered to help
destroy a Vietcong machine gun emplacement. The mission was successful, saving his
comrades, but he was mortally wounded.
WHEREAS, Marvin Glenn Shields has brought esteemed and lasting distinction
and honor to our community. "His heroic initiative and great personal valor in the face of
intense enemy fire sustain and enhance the finest tradition of the United States Naval
Service." The nature of his sacrifice is reflected in his headstone inscription, "He Died
As He Lived, For His Friends."
WHEREAS, Joan Bennett, Marvin's widow, lives quietly in our community and
reminds us of the sacrifice of those who serve at home.
NOW, THEREFORE, I, Amy Howard, Mayor of the City of Port Townsend, do
hereby proclaim March 25, 2026 as
A Day of Recognition and Honor for Medal of Honor
Recipient Marvin Glenn Shields
in the City of Port Townsend.
Amy Howard, Mayor
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DRAFT
CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF JANUARY 12, 2026
CALL TO ORDER/ ROLL CALL
City Council met in a regular session on the 12th day of January 2026 in Council
Chambers at 540 Water Street, Port Townsend, WA 98368. Mayor Howard called the
meeting to order at 6:00pm.
Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager,
Neil Nelson, Fred Obee, Owen Rowe, and Libby Wennstrom.
Staff members present were City Manager John Mauro, Public Works Director Steve
King , Civil Engineer Mike Connelly, Streets/Stormwater/Sewer Operations Manager
Brian Reid , City Attorney Austin Watkins, Community Services Director Melody Sky
Weaver, and City Clerk Alyssa Rodrigues.
GENERAL PUBLIC COMMENT (REGARDING ITEMS NOT ON THE AGENDA)
There was no public comment.
DISCUSSION ITEMS
Changes to Recycling Program at the County
Public Works Director Steve King and County Engineer/Roads & Fleet Operations
Manager Monte Reinders provided a presentation on Updates on Recycling Program
Changes at Jefferson Co. Solid Waste which included Presentation Objective,
Background: City Solid Waste Management: Three -Legged Stool, Background:
Recalling Organizational Responsibilities, Background: Solid Waste Advisory
Committee (SWAC), Background: Jefferson County Solid Waste Budgets, Background:
Tipping Fees $15 Surcharge Effective 8/1/25, Background: How Does Jefferson
County Compare with Equal or Higher Level of Service?, Background: Capital
Surcharge- City Customers, Background: Recycling Subsidy, Background: Recycling,
Background: Current Recycling Program in Jefferson Co. All -Source Separated,
Background: Recycling Markets, Recycling Program Update: Changes approved by
BOCC, Proposed Recycling Program in Jefferson Co. Single Stream- Effective April 1,
2026, Recycling Program Update: How will recyclables be handled?, Recycling
Program Update: Producer Responsibility, Recycling Program Update Impacts to City
Customers, and Next Steps.
Public comment:
There was no public comment.
January 12, 2026 City Council Workshop Meeting Page 1 of 3
Discussion ensued around sliding scale qualifying for water and Olympic DispdT
bill, single stream model, curbside sorting, contamination, truck costs, schedule,
current contract, bills, and pass through fee for recycling.
Streets Preservation and Repair Projects for 2026 and 2027
Steve King, Civil Engineer Mike Connelly, and Streets/Stormwater/Sewer Operations
Manager Brian Reid presented the Transportation Benefit District 2026 Update
which included Thank you Jefferson County!, Background and Historical Context,
Context- Transportation Benefit District Funding is Leveraging Grants!,
Recommended TBD Investment Prioritization Criteria- Focus Areas, Context -
Reference -Past Council Actions, Context- See how far we have
come..., Transportation Benefit District and Previous Work, Work Plan Overview-
2025, Work Plan for 2026, Work Plan Overview- 2026, 2026 Street Work in Detail -
Chip Seal, 2026 Street Work in Detail- Hotspot Repairs, 2026 Street Work in Detail -
Drainage Improvements 2026/ Chip Seal 2027, 2026 Street Work in Detail- Shoulder
Work, 2026 Street Improvements in Detail - Grant Funded Projects, Planned
Strategies to Implement Work, Budget and Funding Overview, Transportation Benefit
District Budget Revenue vs. Actual Revenue, Transportation Benefit District 24 vs.
25, Transportation Benefit District 2026 Budget Overview, TBD and REET Tracking,
Transportation Benefit District Fund Distribution, Schedule and Next Steps.
Public Comment:
Scott Walker spoke about 45k Bishop Canyon Hwy 20 project.
Rick Jahnke spoke about REET being used as reliable source of money.
In response to public comment Council and staff spoke about not dowsing,
In response to public comment Council and staff spoke about not dowsing and 45k
match for Bishop Canyon Hwy 20 project.
Discussion ensued around appreciation for staff, potholes, hot patch repairs,
prioritization of which potholes get fixed first, when roads get into bigger queue,
shoulder work story, neighborhood outreach, walkability and ditching, street
inventory, interfund loan, and Polk St timeline.
Quarterly Workplan Review
City Manager John Mauro presented the Quarterly Strategic Workplan: update,
selected priorities, and enhancements to engagement presentation which included
Overview, 2025 Strategic Workplan: 10 Accomplishments, 2026 Strategic Workplan:
5 Priority Areas, 2026 Strategic Workplan: 10 Select Priorities, Enhancements to
Advisory Body Engagement, and Enhancements to Community Engagement.
In response to Council's clarifying questions staff explained Water rate model.
January 12, 2026 City Council Workshop Meeting Page 2 of 3
DRAFT
Public comment:
There was no public comment.
Discussion ensued around workshop retreat style, best public response when there
is specific topic for public to review, e-newsletter, balancing feedback with
information, childcare, connecting to other channels, Golf Park playground, Mountain
View property, RCO grant, and lease.
Council Committee Reports
Council member MickHager provided the Finance and Budget Committee report
which included budget and purchasing policy.
Council member Nelson provided the Infrastructure and Development Committee
report which included one meeting in 2025 due to Comprehensive Plan.
Council member Rowe provided the Culture and Society Committee report which
included Volunteer Appreciation, revisions to Council Rules, new City Attorney,
Council member Obee will be attending in Ben Thomas's place, regular review, and
Ethics Code review.
Discussion ensued around Council Committee assignments coming in February.
ADJOURN
There being no further business, the meeting adjourned at 8:20pm.
Attest:
Alyssa Rodrigues
City Clerk
January 12, 2026 City Council Workshop Meeting Page 3 of 3
City0f
Port
' m�10
Townsen
Agenda Bill 26-026
Meeting Date: March 16, 2026
Agenda Item: Consent VII.0
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Submitted By: Melody Sky Weaver, Community Services Director
Date Submitted: March 12, 2026
Departments: Community Services Contact Phone: 360-344-3054
SUBJECT: Authorize the City Manager to sign an addendum to extend the current
YMCA lease through May 31, 2026.
CATEGORY: BUDGET IMPACT: TBD
❑x Consent ❑ Resolution Expenditure Amount:
❑ Staff Report ❑ Ordinance
❑ Contract Approval ❑ Other: Presentation
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
SUMMARY STATEMENT:
Included in Budget? Yes ❑x No ❑
Staff would like City Council to authorize the City Manager to sign an addendum for the
YMCA `s Mountain View Lease Agreement. Through a scrivener's error the contract was
set to expire at the end of 2025. The current amendment extended the deadline through
March 31St, 2026. Staff and the YMCA need more time to update the agreement.
Currently, YMCA and City Staff plan to present an update to Council and the YMCA's
annual report at the April 6, 2026 meeting.
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: If adopted as part of the consent agenda, no further action
is needed; this effectively represents unanimous approval to Authorize the City Manager
to sign an addendum to extend the current lease through May 31, 2026.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ® Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and
approve Ordinance
❑ Other
City0f
Port
' m�10
Townsen
Submitted By: Steve King
Department: Public Works
Agenda Bill AB26-027
Meeting Date: March 16, 2026
Agenda Item: Consent VILD
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: March 16, 2026
Contact Phone: 360.390.4062
SUBJECT: Resolution 26-004 Declaring an Emergency, Waiving Public Bidding
Requirements, and Ratifying the City Manager's Approval of all Applicable Documents
to Allow for the Immediate Repair of a Second Leak in the OGWS Transmission
Pipeline Near 223 Aerie Lane
CATEGORY:
BUDGET IMPACT:
® Consent ❑ Resolution Expenditure Amount: Est. $100,000
❑ Staff Report ❑ Ordinance Included in Budget? Yes ® No ❑
❑ Contract Approval ❑ Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3-Year Strategic Plan: N/A
Cost Allocation Fund: 411 Water Sewer Fund - General
SUMMARY STATEMENT:
Overview:
A second leak in the last couple of weeks in a welded joint of a 30-inch diameter
section of the 1946 era OGWS Transmission Pipeline was discovered near 223
Aerie Lane on March 11, 2026 by Mill pipeline staff. Staff requested an
emergency declaration and once received, hired Seton Construction to expose
the leak. The leak was discovered to result from a failure of a repair band likely
dating back to the 50s. The leak can not be repaired without removing the
existing repair band. Staff made the decision to not remove the existing repair
band based on the likelihood that the pipe would fail in a more catastrophic
manner forcing a pipeline shutdown and potentially causing downstream property
damage. Staff met with the downstream property owner to survey the drainage
way where the leak water is flowing to ensure private property damage was not
occurring. Staff issued a change order directive to the Mill to order and install an
encapsulation repair fitting to install over the top of the hold repair band while
monitoring the leak. If the leak changes significantly before the encapsulation
fitting can be installed, then the pipeline will need to be shutdown, drained and
welded. The anticipated timeline for the encapsulation fitting to be fabricated and
installed is 1 week.
223B Aerie Lane Break — March 11, 2026
An engineered encapsulated coupler will be installed over the existing repair band similar to
the one below which was installed over the 67 Southport Lane leak in 2025.
An Emergency Declaration was granted on March 11, 2026, by City Manager
John Mauro to facilitate the immediate repairs to the pipeline. See the attached
email approval.
This agenda bill serves as documentation behind this emergency declaration.
II. Resolution Request:
Resolution 26-xxx requests the City Council Declare an Emergency and waive
public bidding requirements for the repair of the OGWS Pipeline near 223B Aerie
Lane. City Council approval is required after the fact to formalize a Declaration
of Emergency.
III. Budget:
Exhibit C — Rate Model and Capital Spending Plan, in the 2021 Water Supply
Agreement sets the budget amount of $64,946 for 2026 to fund emergency
repairs. The overall cost to repair is estimated at $100,000 which in addition to
the February 27, 2026 repair well exceeds the emergency repair budget. A
supplemental budget request will be made in the OGWS Fund 417 to cover all
costs.
ATTACHMENTS:
A. Resolution 26-004
B. Declaration of Emergency Request Email dated March 11, 2026
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Move to approve Resolution 26-004 Declaring an Emergency, Waiving Public Bidding
Requirements, and Ratifying the City Manager's Approval of all Applicable
Documents to Allow for the Immediate Repair of a Second Lake in the OGWS
Transmission Pipeline Near 223 Aerie Lane
ALTERNATIVES:
❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other: This is a retroactive approval by the City Council for an emergency.
Commitments for repair will have been made prior to the Council Meeting. Thus, this
action is an opportunity to ask clarifying questions and dedicate resources to
emergency repairs.
Resolution 26-004
RESOLUTION NO. 26-004
A RESOLUTION DECLARING AN EMERGENCY, WAIVING PUBLIC BIDDING
REQUIREMENTS, AND RATIFYING THE CITY MANAGER'S APPROVAL OF ALL
APPLICABLE DOCUMENTS TO ALLOW FOR THE IMMEDIATE REPAIR OF A
SECOND LEAK IN THE OGWS TRANSMISSION PIPELINE NEAR 223 AERIE LANE.
WHEREAS, Section 3.46.090(E) of the City of Port Townsend Municipal Code
(PTMC) and Section 39.04.280(1)(C) of the Revised Code of Washington (RCW) allow
exemptions to competitive bidding requirements under emergency conditions; and
WHEREAS, RCW 39.04.280(3) defines "emergency" as unforeseen circumstances
beyond the city's control, that either presents a real, immediate threat to the proper
performance of essential functions, or will likely result in material loss or damage to property,
bodily injury, or loss of life if immediate action is not taken; and
WHEREAS, on March 11, 2026, a break in the welded circumferential joint was
discovered in the Olympic Gravity Water System (OGWS) Transmission Pipeline near 223
Aerie Lane; and
WHEREAS, on March 11, 2026, City staff exposed the leak with the help of Seton
Construction and determined a temporary repair was not feasible; and
WHEREAS, City issued a change order to the Port Townsend Paper Mill to order and
install an encapsulation fitting and monitor the leak daily until the fitting can be installed; and
WHEREAS, the City Manager has determined that the damage described herein
constitutes an emergency, as defined in RCW 39.04.280(3), based on the need to immediately
contract for the fabrication of a permanent custom repair -band; and
WHEREAS, PTMC 3.46.090(E)(3) requires the City Council to concur with the City
Manager's declaration of emergency by passage of a resolution declaring the emergency,
reciting the facts constituting the emergency, and waiving the public bidding requirements; and
WHEREAS, for the reasons stated, the City Council finds that it is in the best interest of
the City to declare an emergency, waive public bidding requirements for the public work to be
undertaken, and authorize the execution of all necessary documents required in order to initiate
repairs to the OGWS Pipeline.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend, Washington, as follows:
Section 1. The recitals above are hereby adopted by reference as the City's findings
in support of the emergency declaration, as if fully set forth herein.
Section 2. The City Council hereby declares an emergency justifying the waiver of
certain contracting processes, including public bidding requirements.
Section 3. All prior actions taken in conformance with this resolution, including the
actions of the City Manager and the Public Works Director, as described in agenda report
dated March 16, 2026, are hereby ratified and confirmed.
Section 4. The City Manager may take any additional administrative actions
consistent with this resolution.
ADOPTED by the City Council of Port Townsend, Washington, at aregular meeting
thereof, held this 16th day of March, 2026.
Amy Howard
Mayor
Attest:
Alyssa Rodrigues
City Clerk
From: John Mauro
To: Steve Kina
Cc: Tyler Johnson; Michael Spears
Subject: RE: OGWS Pipeline leak - Declaration of Emergency
Date: Wednesday, March 11, 2026 11:09:10 AM
Thankyou, Steve. I appreciate you tactfully sliding into tell me while I was with
Mayor/Deputy.
I am happy to declare another state of emergency in order to rapidly deal with the leak in
order to have with the least possible financial and ecological impacts.
If we can run this on to the 3/16 agenda for City Council, they can ratify then.
Please let me know if there's anything else you need from me (I assume Mill knows since
you were meeting with them when you learned this!), thank you and the crews in
advance, and I'd love to see/hear any updates on progress of repair.
Best
john
John Mauro (he/him) I City Manager
City of Port Townsend I vvvvvv.citl: afl2- .urn
250 Madison Street I Port Townsend, WA 98368
P:360.379.5043 1 M:360.531.2916
Eoll.ow I ,Learn I Subscribe
From: Steve King <sking@cityofpt.us>
Sent: Wednesday, March 11, 2026 10:10 AM
To: John Mauro <JMauro@cityofpt.us>
Cc: Tyler Johnson <tjohnson@cityofpt.us>; Michael Spears <MSpears@cityofpt.us>
Subject: OGWS Pipeline leak- Declaration of Emergency
Hi John,
We just got a report of a leak near Anderson Lake Road about 40 ft away from the
previous leak.
We are requesting a declaration of emergency as we will need contractor help with a
larger excavator and operator.
We are just assessing the situation and dispatching crews.
Thanks,
Steve
PORT TOWNSEND CITY COUNCIL
CONSENT AGENDA
March 16, 2026
A. Approval of Bills, Claims and Warrants:
Vouchers 620 through 620 in the amount of $473.00
Vouchers 178787 through 178892 in the amount of $743,397.57
Electronic Fund Transfers in the amount of $401,117.48
B. Approval of Minutes: January 12, 2026
C. Authorize the City Manager to Sign an Addendum to Extend the Current
YMCA Lease through May 31, 2026
D. Resolution 26-004 Declaring an Emergency, Waiving Public Bidding
Requirements, and Ratifying the City Manager's Approval of all Applicable
Documents to Allow for the Immediate Repair of a Second Leak in the
OGWS Transmission Pipeline Near 223 Aerie Lane
Action: Move to adopt the consent agenda or request to remove any individual
item from the consent agenda. (Short statements or easily resolved questions are
appropriate without removing item from the consent agenda).
City0f
Port
Townsen
Submitted By: Shelly Leavens, Staff Liaison
to the Equity, Access, & Rights Advisory
Board (EAR Board)
Department: Administration
Agenda Bill AB26-028
Meeting Date: March 16, 2026
Agenda Item: IX.A
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: March 12, 2026
Contact Phone:
SUBJECT: Resolution 26-003 Amending Resolution No. 17-014 Reaffirming that the
City of Port Townsend is a Welcoming City that Promotes Policies that Foster Inclusion
for All, Reaffirming the City's Commitment to Serve all Residents and Visitors, and
Clarifying the City's Policy Related to Non -Discrimination in the Provision of City
Services
CATEGORY:
❑ Consent ❑x Resolution
Staff Report ❑ Ordinance
Contract Approval ❑ Other:
BUDGET IMPACT: N/A
Expenditure Amount: $
Included in Budget? Yes ❑ No ❑
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan:
Cost Allocation Fund: Choose an item,
SUMMARY STATEMENT: The City Council has repeatedly demonstrated its
commitment to human and civil rights by enacting Welcoming City Resolutions, first
under Resolution No. 16-054 on December 5, 2016, and most recently under Resolution
No. 17-014 on March 27, 2017. The Welcoming City Resolution reaffirms the City's
commitment to human and civil rights and its policy that City staff will continue to serve
all residents in a fair and equitable manner.
In June 2023, with Resolution 23-07, City Council created the Equity, Access, and
Rights Advisory Board (EAR Board) with new EAR Board members first convening in
April 2024.
EAR Board serves as the resident Advisory Board regarding the following:
Provides access for community members to raise concerns about equity and
rights to staff and City Council;
Conducts outreach and collaboration with the community, community
organizations, and other jurisdictions, including maintaining a list of outside
resources to assist community members;
Advises on issue resolution and informed feedback on proposed policies for staff
and City Council;
• Serves as a standing task force to assist the City Council Culture and Society
Committee in furthering equity, access, and rights in the City of Port Townsend;
• Review and update the City's Equity, Diversity, and Inclusion Statement; and,
• Identifies barriers and possible solutions for participation in City government and
programs.
• Formulate recommendations on select proposed ordinances, resolutions,
proclamations, plans, and procedures.
• Formulate recommendations to City Council, staff, other advisory boards
regarding equity, access, and rights education, training, and resources.
• Propose to City Council, and when directed, convene public listening sessions on
difficult community issues and recommend equitable and effective actions.
• Provide a forum for discussing equity, access, and human rights issues.
• Identify issues and provide City Council with feedback regarding equity, access,
and rights.
In spring 2025, representatives from EAR Board conducted a listening session with
community members hosted by Jefferson County Immigrant Rights Advocates (JCIRA),
with the Welcoming City Resolution translated to Spanish. JCIRA wrote back to the
EAR Board after the listening session stating: "These recommendations are offered as
additions to the existing Welcoming City Resolution (Resolution 17-014), which already
lays a strong foundation for immigrant inclusion and sanctuary protections. The intent is
not to replace or revise that foundation, but to build on it, ensuring that the resolution
more fully reflects the lived realities and evolving needs of immigrant residents in
Jefferson County."
Following this listening session, the EAR Board formed a workgroup to incorporate the
feedback and propose edits and additions to the Welcoming City Resolution. At their
November 13, 2025, meeting, the EAR Board approved proposed edits made by a
workgroup of the Board and voted to have the edits reviewed by legal counsel and then
City Council, which are summarized as:
• Ensuring consistency with the 2019 Keep Washington Working Act;
• Reaffirming the City's commitments under the 2017 Welcoming City Resolution,
including reaffirming the City's commitment to not referring or reporting residents
to federal immigration authorities during traffic stops, civil enforcement, or any
other non -criminal interaction with City staff or law enforcement;
• Affirming that housing must be inclusive to all residents, regardless of
immigration or documentation status and committing to working with local
housing providers to promote inclusive eligibility practices;
• Committing to translating essential City communications into primary languages
spoken by the immigrant community and where feasible, providing translation
services;
• Reviewing zoning, permitting, and development policies to identify and remove
barriers to local, affordable, and culturally inclusive retail and grocery access;
• Including immigrant residents and immigrant -led organizations in the
development and review of City policies that impact public safety, housing,
economic development, and community engagement. Where possible,
supporting participation with stipends, translated materials, and interpretation
services; and,
Committing to considering immigrant experience in economic development,
childcare access, transportation planning, recovery funding decisions, and
addressing cumulative impacts of exclusion.
The City Attorney's Office has reviewed the EAR Board's proposed amendments to the
Welcoming City Resolution and further recommends edits to:
Section A1: "The City reaffirms that no resident shall be referred to or reported to
federal immigration authorities during traffic stops, civil enforcement, or any other
non -criminal interaction with City staff or law enforcement, unless directed by a
court order or judicial warrant". This addition ensures consistency with state and
federal law.
Section E: The City supports comprehensive federal immigration reform that
creates a pathway to citizenship for undocumented persons, including students
who arrived in the U.S. as children under the introduced no„olepmen+ Relief,
arm FeP1iurvat_„r fer /Alion MERGFS ("DREAM") Dream Act of 2025. These
amendments conform to the most recently introduced federal legislation with
respect to this matter.
It is a Council decision whether to take action on amending the Welcoming City
Resolution based on the EAR Board's recommendation.
ATTACHMENTS:
1. Resolution No. 26-003 with line in line out amending Resolution No. 17-014
(Welcoming City Resolution).
2. Resolution No. 17-014 (Welcoming City Resolution)
CITY COUNCIL ADVISORY BOARD RECOMMENDED ACTION: Move to approve
Resolution No. 26-003 amending Resolution No. 17-014 Reaffirming that the City of
Port Townsend is a Welcoming City that Promotes Policies that Foster Inclusion for all,
Reaffirming the City's Commitment to Serve all Residents and Visitors, and Clarifying
the City's Policy Related to Non -Discrimination in the Provision of City Services.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution No. 26-003
Page 1 of S
RESOLUTION NO. 26-003
A RESOLUTION AMENDING RESOLUTION NO. 17-014 REAFFIRMING THAT THE
CITY OF PORT TOWNSEND IS A WELCOMING CITY THAT PROMOTES POLICIES
THAT FOSTER INCLUSION FOR ALL, REAFFIRMING THE CITY'S COMMITMENT
TO SERVE ALL RESIDENTS AND VISITORS, AND CLARIFYING THE CITY'S
POLICY RELATED TO NON-DISCRIMINATION IN THE PROVISION OF CITY
SERVICES
WHEREAS, the government of the City of Port Townsend is committed to supporting
the Constitution of the United States and the State of Washington and where it is within the
City's power to protect the rights of its residents and visitors; and,
WHEREAS, the City Council has repeatedly demonstrated its commitment to human
and civil rights by enacting Resolution No. 17-014 on March 27, 2017 and Resolution No. 16-
054 on December 5, 2016, reaffirming its commitment to human and civil rights and
recommitting to its policy that City staff will continue to serve all residents; and,
WHEREAS, in 2019, the Washington State Legislature passed the Keep Washington
Working Act with the purpose of "ensuring the state of Washington remains a place where the
rights and dignity of all residents are maintained and protected in order to keep Washington
working"; and,
WHEREAS, Port Townsend strives to be a vibrant city and community that welcomes
and serves residents and visitors regardless of age, citizenship status, color, familial status,
gender identity, gender expression, marital status, national origin, physical and intellectual
abilities, race, religion, religious observance, sex, sexual orientation, military service status, and
source or level of income; and,
WHEREAS, Washington State welcomes thousands of refugees each year and the City is
proud of our state's commitment to human rights and human dignity; and,
WHEREAS, immigrant and mixed -status families in Jefferson County continue to face
systemic challenges in housing access, economic opportunity, and public participation, and the
City affirms its responsibility to extend inclusion beyond non-discrimination into material and
civic equity;
WHEREAS, the recent increase in anti -immigrant and anti -refugee rhetoric and racist
hate speech toward immigrant and refugee communities is alarming; and,
WHEREAS, a study published by the Center for American Progress concluded that
"communities are safer when law enforcement agencies do not become entangled in federal
immigration enforcement efforts," and that "35.5 fewer crimes are committed per 1,000 people,"
Resolution No. 26-003
Page 2 of S
and that when those communities "protect all their residents, they see significant economic gains
1 l; and,
WHEREAS, in 2025, the City's Equity, Access, and Rights Advisory Board debated
these amendments to Resolution No. 17-014 and developed draft language for consideration by
the City Council; and,
WHEREAS, the City is committed to continue building a welcoming, safe, and hate -free
community where all immigrants and refugees are welcomed, accepted, and integrated; and to
encourage business leaders, civic groups, community institutions, and residents to join in a
community -wide effort to adopt policies and practices that promote integration, inclusion, and
equity; and
WHEREAS, The City has a long history of being a port of entry for immigrants and
refugees seeking a better life and fleeing discrimination, violence, and strife; and,
WHEREAS, the City is committed to recognizing the dignity and human rights of all its
residents and visitors, including the right of all residents and visitors to be in a City where they
are not subject to prejudicial treatment or discrimination; and,
WHEREAS, the City recommits to its policy to continue building a city of inclusion and
participation by all;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend that Resolution No. 17-014 is amended as follows (underlines are additions and
strikethroughs are deletions):
The City Council reaffirms its commitment to human and civil rights and equality for all
of its residents and visitors, regardless of age, citizenship status, color, familial status, gender
identity, gender expression, marital status, national origin, physical and intellectual abilities,
race, religion, religious observance, sex, sexual orientation, military service status, and source or
level of income. Within available resources, City staff will take the following actions.
A. The Port Townsend Police Department (PTPD) will not detain or arrest a person based
on their immigration or citizenship status unless pursuant to a federal criminal warrant issued by
a federal judge or magistrate. Consistent with Port Townsend Resolution 09-025, PTPD Policy
Manual Section 409.7, and PTPD Policy Manual Section 412, the Police Department will not
comply with, or assist in the execution of, administrative warrants issued by the Immigration and
Customs Enforcement (ICE) or Customs and Border Protection (CBP) agencies of the
1 The Effects of Sanctuary Policies on Crime and the Economy, Tom K. Wong, Center for American Progress,
January 26, 2017, aular�k://�v v�v<ru��cmuu<ru:agg�rkr:��,m��/<rmauall�./��u�.,9�.u��<,��rkruu��urmya��ll�uu�.rk�,�u�muu�ncnud� ac
�, a,otm ny/ last accessed on March 12, 2026.
Resolution No. 26-003
Page 3 of S
Department of Homeland Security regardless of whether they are specifically delivered to the
Police Department or entered into the National Crime Information Database.
Al. The City reaffirms that no resident shall be referred to or reported to federal
immigration authorities during traffic stops, civil enforcement, or any other non -criminal
interaction with City staff or law enforcement, unless directed by a court order or judicial
warrant. Local trust and public safety depend on clear separation between municipal functions
and immigration enforcement.
B. The City requests that the Jefferson County Sheriffs Office adopt written policies and
procedures consistent with Section A above. The City further requests that the Jefferson County
Sheriffs Office adopt a policy that it will not provide ICE or CBP agents with information
regarding release dates of individuals detained in the Jefferson County jail, that informs all
detainees of their right to refuse interviews with ICE and CBP agents, and honors this right for
detainees who decline such interviews.
C. The Port Townsend Police Department is focused on the safety and security of all our
residents and visitors regardless of immigration status. The City will not enter into any
agreement with the federal government that would allow or require employees, including the
Police Department, to act as de facto immigration officers pursuant to 8 U.S.C. § 1101, Sec.
287(g) or to enforce any civil provisions of the Immigration and Naturalization Act.
D. Because the City wants to encourage witnesses and victims of crime to report and
assist in solving crimes, it will focus its limited law enforcement resources on criminal
investigations rather than civil immigration law violations. Except as required by law, City
employees, including employees of the Police Department, will not request information
pertaining to immigration status or any protected class from any person seeking City services, or
seeking to use City facilities, or during any other interaction with the City. No employee of the
City will make any record of any person's immigration or any other protected class status except
as expressly required by federal law. City Departments will review their procedures to ensure
that they only collect information that is necessary to perform City functions or to provide
services, and that this information is not used for any other purpose unless required by law.
E. The City supports comprehensive federal immigration reform that creates a pathway to
citizenship for undocumented persons, including students who arrived in the U.S. as children
under the introduced Deg=elepfnen�elie��xeat-ien f9r- Aliex "ems("DR ^ "4"` ^ e
Dream Act of 2025.
F. City staff will continue to not tolerate harassment or intimidation of users of its
facilities or services by other users or by City staff. Where appropriate, staff will refer such
matters to the Police Department for investigation. The Police Department shall work with the
community to ensure that City residents and visitors are protected under state and local malicious
harassment laws and understand these protections. It shall proactively identify persons and
Resolution No. 26-003
Page 4 of S
groups who are likely targets for hate crimes to help them form prevention and response
networks. It shall provide victim assistance where possible. It will investigate and refer hate
crimes for prosecution to the City or County prosecutor where appropriate or will assist the
victim in reporting the incident to the State Human Rights Commission. (City Personnel Policies
2.2 (Equal Opportunity); 2.5 (Anti -Harassment); Port Townsend Police Department Policy
Manual Section 318, (Training, prevention, investigation, and reporting of hate crimes)).
G. City staff will continue to assist residents and visitors who believe they have been
discriminated against in the sale, rental, or financing of land to be used for housing in reporting
instances of violations of state and federal laws related to housing to the Washington Human
Rights Commission, U.S. Department of Housing and Urban Development, or other appropriate
agency. (Resolutions 94-11 IA and 08-044). When considering entering into or renewing
interlocal or mutual aid agreements, City staff will request that the agreement contain language
consistent with this Resolution.
G1. The Citv affirms that access to housiniz must be inclusive of all residents
of immigration or documentation status. Rental application requirements such as Social Security
Numbers, U.S.-based credit histories, or other formal documentation may serve as structural
barriers for immigrant and mixed -status households. The Citv will work with local housiniz
providers to promote inclusive eligibilily practices that do not result in the exclusion of
undocumented residents or their families.
H. When appropriate, City staff will revise City documents and websites that refer to
"citizens" to instead refer to "residents".
H1. In addition to revising_language from "citizens" to "residents," the City will ensure
that essential communications —including emergency alerts, housing resources, and public
meeting announcements —are translated into the primary languages spoken by immi_ grant
communities. Interpretation will be made available at public meetings whenever feasible, and the
City will work toward increasing_bilingual capacity in public -facing roles, including through
hroughbilin_ug al capacity in public -facing roles, including tg hrough
staff hiring, training, and interpretation support."
L The City Manager will ensure City staff are trained on these policies.
J. The Citv acknowledges that economic inclusion includes access to affordable and
culturally relevant retail options. Many immigrant residents must travel outside of Jefferson
County to access basic goods and culturally specific food, which increases exposure to
immigration enforcement and places families at risk. The City will review zoning, permitting,
and development policies to identify and remove barriers to local, affordable, and culturally
inclusive retail and _rg ocery access.
K. The City commits to including immigrant mmigrantresidents and immigrant -led organizations
in the development and review of City_policies that impact public safety, housing, economic
development, and community engagement. Where possible, participation shall be supported
Resolution No. 26-003
Page S of S
through interpretation services, translated materials, and stipends or compensation for time and
labor.
L. The City recognizes that many immigrant residents face systemic barriers to
employment, transportation, childcare, and financial stability. These barriers are compounded by
legal status and exclusion from federal programs. The City commits to consideringimmigrant
experiences in economic development, childcare access, transportation planning, and recovery
funding decisions, and to addressing the cumulative impacts of exclusion.
ADOPTED by the City Council of Port Townsend, Washington, at a regular meeting
thereof, held this 16'h day of March, 2026.
Amy Howard
Mayor
Attest:
Alyssa Rodrigues
City Clerk
Resolution 17-014
Page 1 of 4
RESOLUTION NO. 17-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, AFFIRMING THAT THE CITY IS A WELCOMING CITY THAT
PROMOTES POLICIES THAT FOSTER INCLUSION FOR ALL, REAFFIRMING THE
CITY'S COMMITMENT TO SERVE ALL RESIDENTS AND VISITORS, AND
CLARIFYING THE CITY COUNCIL'S POLICY RELATED TO NON-
DISCRIMINATION IN THE PROVISION OF CITY SERVICES
WHEREAS, the government of the City of Port Townsend is committed to supporting
the Constitution of the United States and of the State of Washington and, where it is within the
City's power, to protecting the constitutional rights of its residents and visitors; and
WHEREAS, the City Council has repeatedly demonstrated its commitment to human
and civil rights, most recently enacting Resolution 16-054 on December 5, 2016, reaffirming its
commitment to Human and Civil Rights and recommitting to its policy that City staff will
continue to serve all residents; and,
WHEREAS, Port Townsend strives to be a vibrant city and community that welcomes
and serves residents and visitors regardless of age, citizenship status, color, familial status,
gender identity, gender expression, marital status, national origin, physical and intellectual
abilities, race, religion, religious observance, sex, sexual orientation, military service status, and
source or level of income; and,
WHEREAS, Washington State welcomes thousands of refugees each year and the City
is proud of our state's commitment to human rights and human dignity; and,
WHEREAS, the recent increase in anti -immigrant and anti -refugee rhetoric and racist
hate speech toward immigrant and refugee communities is alarming; and,
WHEREAS, a study published by the Center for American Progress concluded that
"communities are safer when law enforcement agencies do not become entangled in federal
immigration enforcement efforts," and that "35.5 fewer crimes are committed per 1,000 people,"
and that when those communities "protect all their residents, they see significant economic
gains'; and,
WHEREAS, the City is committed to continue building a welcoming, safe, and hate -free
community where all immigrants and refugees are welcomed, accepted, and integrated; and to
encourage business leaders, civic groups, community institutions, and residents to join in a
community -wide effort to adopt policies and practices that promote integration, inclusion, and
equity; and,
1 T'he Ef f ect ;, of `>aIIcia. b r y" Po li M c ie -, mi C r i_irie= rand t, orRy
By 'Torn Y,. CVe,ng C?na'wtod, eaii w1.ami.ary 26, 2017, :I_w00 earns
lMi t:yr=:�w/lw ww��mericLc.�ai�rri�r,:�rCta :��s.cri<t/is;�a,tae�;/a.m�ait.3i^.a.t�inri/rr,,.1.rCa'L:,/1(117/01_/26/taC7,366/the c�1 fe'rc:U. of--
`1aac-f.n'.t11clr'y.......Io rut(_ s zrn.....cr_-ine- and- C11(2 ctr,•ur,omy/ I st rrre.x.wod March 1, 2017 nat:, y t0 p:,orn,
Resolution 17-014
Page 2 of 4
WHEREAS, The City has a long history of being a port of entry for immigrants and
refugees seeking a better life and fleeing discrimination, violence, and strife; and,
WHEREAS, the City is committed to recognizing the dignity and human rights of all its
residents and visitors, including the right of all residents and visitors to be in a City where they
are not subject to prejudicial treatment or discrimination; and,
WHEREAS, the City recommits to its policy to continue building a city of inclusion and
participation by all;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
The City Council reaffirms its commitment to human and civil rights and equality for all
of its residents and visitors, regardless of age, citizenship status, color, familial status, gender
identity, gender expression, marital status, national origin, physical and intellectual abilities,
race, religion, religious observance, sex, sexual orientation, military service status, and source or
level of income. Within available resources, City staff will take the following actions.
A. The Port Townsend Police Department (PTPD) will not detain or arrest a person based on
their immigration or citizenship status unless pursuant to a federal criminal warrant
issued by a federal judge or magistrate. Consistent with Port Townsend Resolution 09-
025, PTPD Policy Manual Section 409.7, and PTPD Policy Manual Section 412, the
Police Department will not comply with, or assist in the execution of, administrative
warrants issued by the Immigration and Customs Enforcement (ICE) or Customs and
Border Protection (CBP) agencies of the Department of Homeland Security regardless of
whether they are specifically delivered to the Police Department or entered into the
National Crime Information Database.
B. The City requests that the Jefferson County Sheriff s Office adopt written policies and
procedures consistent with Section A above. The City further requests that the Jefferson
County Sheriffs Office adopt a policy that it will not provide ICE or CBP agents with
information regarding release dates of individuals detained in the Jefferson County jail,
that informs all detainees of their right to refuse interviews with ICE and CBP agents, and
honors this right for detainees who decline such interviews.
C. The Port Townsend Police Department is focused on the safety and security of all our
residents and visitors regardless of immigration status. The City will not enter into any
agreement with the federal government that would allow or require employees, including
the Police Department, to act as de facto immigration officers pursuant to 8 U.S.C. §
1101, Sec. 287(g) or to enforce any civil provisions of the Immigration and
Naturalization Act.
D. Because the City wants to encourage witnesses and victims of crime to report and assist
in solving crimes, it will focus its limited law enforcement resources on criminal
investigations rather than civil immigration law violations. Except as required by law,
Resolution 17-014
Page 3 of 4
City employees, including employees of the Police Department, will not request
information pertaining to immigration status or any protected class from any person
seeking City services, or seeking to use City facilities, or during any other interaction
with the City. No employee of the City will make any record of any person's immigration
or any other protected class status except as expressly required by federal law. City
Departments will review their procedures to ensure that they only collect information that
is necessary to perform City functions or to provide services, and that this information is
not used for any other purpose unless required by law.
E. The City supports comprehensive federal immigration reform that creates a pathway to
citizenship for undocumented persons, including students who arrived in the U.S. as
children under the Development, Relief, and Education for Alien Minors ("DREAM")
Act.
F. City staff will continue to not tolerate harassment or intimidation of users of its facilities
or services by other users or by City staff. Where appropriate, staff will refer such matters
to the Police Department for investigation. The Police Department shall work with the
community to ensure that City residents and visitors are protected under state and local
malicious harassment laws and understand these protections. It shall proactively identify
persons and groups who are likely targets for hate crimes to help them form prevention
and response networks. It shall provide victim assistance where possible. It will
investigate and refer hate crimes for prosecution to the City or County prosecutor where
appropriate or will assist the victim in reporting the incident to the State Human Rights
Commission. (City Personnel Policies 2.2 (Equal Opportunity); 2.5 (Anti -Harassment);
Port Townsend Police Department Policy Manual Section 318, (Training, prevention,
investigation, and reporting of hate crimes)).
G. City staff will continue to assist residents and visitors who believe they have been
discriminated against in the sale, rental, or financing of land to be used for housing in
reporting instances of violations of state and federal laws related to housing to the
Washington Human Rights Commission, U.S. Department of Housing and Urban
Development, or other appropriate agency. (Resolutions 94-111A and 08-044). When
considering entering into or renewing interlocal or mutual aid agreements, City staff will
request that the agreement contain language consistent with this Resolution.
H. When appropriate, City staff will revise City documents and websites that refer to
"citizens" to instead refer to "residents".
Resolution 17-014
Page 4 of 4
I. The City Manager will ensure City staff are trained on these policies.
ADOPTED by the City Council of the City of Port Townsend at a special meeting
thereof, held this 27th day of March, 2017.
Attest:
7oarma...� .�......... .....�. �m
Sanders, CMC
City Clerk
Deborah S. Sitin o
Mayor
Approved as to form:
Steven L. GI'Os
City Attorney
City0f
Port
' m�10
Townsen
Submitted By: Tyler Johnson
Department: Public Works
Agenda Bill AB26-029
Meeting Date: March 16, 2026
Agenda Item: IX.B
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: March 12, 2026
Contact Phone: 360.390.4062
SUBJECT: Authorizing the City Manager to enter into all contracts to complete the
engineering for the following four items in support of the OGWS Pipeline:
A. Hydraulic Model
B. Engineering Planning Level Cost Estimates (Rate Study Support)
C. Pipeline Condition Assessment —Phase I I
D. On -call Services
CATEGORY:
❑ Consent ❑ Resolution
❑ Staff Report ❑ Ordinance
❑ Contract Approval ❑x Other:
BUDGET IMPACT:
Expenditure Amount: Est. $500,000
Included in Budget? Yes ® No ❑
❑ Public Hearing (Legislative, unless otherwise noted)
® 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 411 Water Sewer Fund - General
SUMMARY STATEMENT:
In December of 2025, the City solicited Statements of Qualifications (SOQ) from
qualified engineering consulting firms to provide professional services for three distinct
projects and On -call Engineering Services related to the Olympic Gravity Water System
(OGWS) Pipeline.
A. Hydraulic Model: This project will develop a comprehensive, calibrated
hydraulic model of the OGWS Pipeline to inform the proper operation of the
system and make recommend improvements to the existing combination air
valves to improve system resilience, safety, capacity and proper operation.
B. Engineering Planning Level Cost Estimates: This work will support the raw
water rate model update by providing cost estimates for work anticipated in
next 20 years with a focus on the next 5 years. The Capital Improvement
Plan for the OGWS will be updated to inform the raw water rate modeling.
C. Pipeline Condition Assessment Phase 11: The first phase of the condition
assessment focuses on the 10 miles of pipeline closest to the City. The
second phase of work will incorporate the remainder of the pipeline and focus
on additional information based on learning from phase I.
D. Engineering On -call Services: On -call services provides for expedient and
efficient engineering work as the arises. For example, the Big Quilcene apron
repairs requires engineering services. Having firms familiar with the OGWS
system and on call for technical support is necessary for operations, repairs,
and preventative maintenance.
Staff may use multiple firms under this approval to ensure availability and specialties
are considered. Architecture and Engineering Services procurement laws require
qualification based selection and cost may not be considered.
The 2026 budget and carry forwards from 2025 is the basis for the following budget
amounts. Council approved supplementals and future year budget in 2027 and beyond
will also be the basis for this work. All funding comes from the OGWS Fund (417) and
are approximated will come from the following projects.
A. Hydraulic Model — Funded through Lords Lake project which includes pipeline
work and through condition assessment, budgeted at $2.3 million
B. Engineering Planning Level Cost Estimates (Rate Study Support) — A portion of
the $130k budget for the rate study
C. Pipeline Condition Assessment — Phase 11 — budgeted at $300,000
D. On -call Services — To be determined as needed. Supplemental will be required if
not within existing professional services budget.
ATTACHMENTS:
Reference 2026 Capital Budgets at
l't se//ciit of teas/sines/defaullt/fiilles/fiilleattachments/fiinance/ .. e/15401/2026 ca itall bu
2 :(...... 2!21 :..p f
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Move to authorize the City Manager to negotiate and enter into all contracts
necessary to complete the engineering services to support OGWS work.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
City0f
Port
Townsen
Submitted By: Steve King, Emma Bolin
Department: Public Works and PCD
SUBJECT: Cherry Street Surplus
CATEGORY:
❑ Consent ❑ Resolution
Staff Report ❑ Ordinance
Contract Approval ❑ Other:
Agenda Bill AB26-030
Meeting Date: March 16, 2026
Agenda Item: IX.0
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: March 12, 2026
Contact Phone: 360-379-5090
BUDGET IMPACT: N/A
Expenditure Amount: $
Included in Budget? Yes ❑ No ❑
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 3 - Establish systems to support diverse housing options
Cost Allocation Fund: 010-021 GF - Planning
SUMMARY STATEMENT:
Staff would like to present a short update on the Cherry Street property surplus effort.
In short, not a lot has changed as staff has not had time to work on the property
boundary line adjustments. However, staff wants to draw attention to the update
provided on to Council on November 3, 2025. The agenda bill is attached for reference
and the meeting can be viewed through the City's website at
htt se//ciit of teas/ciit counciill/ a e/a endasmiinutesviideos under the 2025 Council
Archives Tab.
Given the property must be used for a public purpose such as affordable housing as
detailed last November, sale proceeds to pay off debt would not likely be available.
Also given that the City will be looking at all of City property for affordable housing
opportunities this year, staff is recommending that the Cherry Street property be
included in such inventory. This should provide time to finish the boundary line
adjustments. In addition, staff is foreshadowing the opportunity to develop a list of
properties available for affordable housing that provides a somewhat fluid opportunity
for housing providers to develop affordable housing.
The City will be issuing a request for interest for Evans Vista which will continue to draw
attention to the need for apartments and affordable housing. With more options
available based on the new zoning, it is possible for more units to be developed on the
Cherry Street property than anticipated in the past. In addition, non-profit local housing
providers may be interested in the scale the Cherry Street property offers.
No action is necessary. Staff welcome Council feedback and suggestions.
ATTACHMENTS: Agenda Bill from November 3, 2026
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Discussion only. No action requested.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
City0f
Port
' m�10
Townsen
Submitted By: Emma Bolin/ Steve King
Department: PCD/ Public Works
Agenda Bill AB25-109
Meeting Date: October 31, 2025
Agenda Item: IX.A
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: 10/31/2025
Contact Phone: 360-390-4048
SUBJECT: Cherry Street Property Surplus Update
CATEGORY: BUDGET IMPACT:
❑ Consent ❑ Resolution Expenditure Amount: $
❑x Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑
❑ Contract Approval ❑ Other: Discussion Item
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
SUMMARY STATEMENT:
It has been some time since a Cherry Street property update; therefore, staff has
prepared a briefing on activities since the last Council Briefing on August 19, 2024.
Property line adjustments: The City is currently preparing a survey to effectuate lot
line adjustment applications to clean up property lines consistent with past City Council
briefings. This is so that the property is ready for transfer of ownership for housing. Staff
have been coordinating with neighbors to rectify encroachments and organize the
property configuration in an efficient manner for future development.
Zoning: The 2025 Comprehensive Plan Periodic Update and associated development
code regulation amendments proposed for adoption would upzone R-II, where the
property is located, from allowance of a maximum of 8 dwelling unit sper 40,000 sq ft to
32 units. This increase, along with outright allowance for a range of multiplexes,
simplified unit lot subdivisions instead of Planned Unit Developments, and other
changes may be added benefit to the achieving the Council's goals of housing density
and affordability on the property.
Deed restriction: Upon research associated with the golf park deed, this property is
subject to the same deed restriction —it must be used for municipal purposes. Legal
review has provided that affordable housing is a municipal purpose.
Property surplus: Staff will evaluate the previous surplus Resolution 17-021 which
declared the City -owned property is surplus to the City's needs based on findings and
conclusions. Given that there is debt on this property, the City does not expect there will
be any net proceeds. The accounting history is as follows:
$150,000 bond
$69,000 estimated spent to support the project
$81,000 approximate balance remaining
Conclusion: Delays have worked in the favor of the City to achieve Council goals for
housing. Change in staff recommendation is to move from listing the property from no
restrictions to surplus property for the municipal purpose of affordable housing.
ATTACHMENTS: Resolution 17-021
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillilI
RECOMMENDED ACTION: None requested at this time.
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillilI
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution 17-021
Page 1 of 3
RESOLUTION NO. 17-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, RELATED TO AFFORDABLE HOUSING AT THE CITY'S CHERRY
STREET PROPERTIES; DECLARING PROPERTY TO BE SURPLUS TO THE CITY'S
NEEDS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF THE
PROPERTY
WHEREAS, the City of Port Townsend ("City") owns vacant property located in the 100
block of Cherry Street (Portions of Tax Parcels 001024075 and 001023005); and,
WHEREAS, the City Council, in Resolution 09-035, designated this property as being
suitable for affordable housing purposes under Chapter 3.44 of the Port Townsend Municipal
Code ("PTMC"). This Resolution was modified by Resolution 10-024, which added two
properties to the inventory and imposed a requirement that units constructed on all properties so
designated remain affordable for at least 40 years; and,
WHEREAS, Resolution 11-018 directed the City Manager to "work with owners and
possibly providers to reconfigure Cherry Street to establish buildable lots for affordable housing,
subject to final Council approval on agreements and configuration"; and,
WHEREAS, Homeward Bound dba Olympic Housing Trust ("the Trust") is in
negotiations with a property owner in Canada to acquire a four-plex building that could be
placed on the Cherry Street property. They have a contract with Nickel Brothers, Housing
Moving USA, Inc. and Nickel Brothers House Moving, Ltd., for the purchase, move, and
delivery of this building to Port Townsend in mid -May 2017; and,
WHEREAS, the Trust is currently seeking institutional and private funding for this
project, but has not secured all its financing; and,
WHEREAS, PTMC 3.44.030, 3.44.040, and 3.44.050 set forth the process for declaring
property designated as suitable for affordable housing purposes as surplus and, if declared
surplus, for disposition of that property; and,
WHEREAS, at a Special Meeting held on April 24, 2017, the Council adopted
Resolution 17-019, which authorized the City Manager to allow preliminary site work on the
property and to execute loan agreements with the Trust; and,
WHEREAS, as required by PTMC 3.44.040, the City issued a notice of a public hearing
on the proposal to surplus the property, which hearing was conducted on May 8, 2017.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
Section 1. Having conducted a public hearing as required by PTMC 3.44.040, the
Council adopts the following findings and conclusions based on the non-exclusive criteria in
PTMC 3.44.030.
Resolution 17-021
Page 2 of 3
Findings:
1. The property is identified in the City's Non -Motorized Transportation Plan as having a
pedestrian shortcut along the west boundary. Because that part of the property is covered in
vegetation, no existing path exists there. Utilities on the property are noted as part of the
inventory in the Water Systems Plan and the Wastewater Comprehensive Plan, but the property
has not otherwise been identified in any other comprehensive or functional plan. (Criteria
3.44.030A(3)(a)).
2. The City Manager and City department heads have reviewed the property and state
that, subject to retaining easements for access and utilities, the property is not needed for
transportation, utility, stormwater, habitat, open space and recreation, or other city purpose.
(Criteria 3.44.030A(3)(b)).
3. The only restraint on the property is that Resolution 05-039 states that net proceeds
from the sale of the property are designated for the golf course capital improvement program,.
(Criteria 3.44.030A(3)(c)).
4. Because the recommended action is to convey this property to a non-profit housing
trust, staff has not done an analysis regarding whether future value of the property is greater than
would be reasonably expected through fund returns (Criteria 3.44.030A(3)(d)) or whether return
on investment would be greater through management of the property as opposed to disposing of
it as proposed (Criteria 3.44.030A(3)(e)). Because the property will be transferred to a non-profit
housing agency, there is no anticipated tax impact (3.44.030A(3)(f)).
5. Council has previously designated this property as being suitable for affordable
housing purposes (Resolution 09-035) and has previously directed the City Manager to work
with owners and providers to configure the property for affordable housing. (Criteria
3.44.030A(4)).
6. The City published notice of the public hearing on April 26, 2017, which complies
with the notice requirements of PTMC 3.44.040B and C.
7. Based on information from the Jefferson County Assessor, the estimated fair market
value of the property is between $500,000 and $600,000.
8. The City Manager recommends that Council declare this property as surplus.
Additionally, the City Manager requests authorization to sell this property to Homeward Bound
dba Olympic Housing Trust for $1 in order to support the City's Comprehensive Plan and meet
the purpose and intent of the affordable housing provisions of Chapter 3.44 PTMC.
Conclusions:
1. PTMC 3.44.030A(3) states that the criteria are non-exclusive. Therefore, Council
concludes that it can weigh certain criteria more favorably than others, and that the proposal does
not have to meet all the criteria for Council to approve it.
2. Based on Finding 1, Council concludes that the absence of a current path through the
property means that the "shortcut" identified in the Non -Motorized Plan is not critical to the
Resolution 17-021
Page 3 of 3
City's trail system.
3. Based on Finding 2, Council concludes that, provided deed restrictions remain in place
for existing and reasonably -anticipated access and utilities, the property is not needed for any
City purpose.
4. Based on Findings 3, 4, and 5, Council concludes that the financial implication of
surplus of the property and disposing of it to a non-profit housing trust would have little or no
impact on the City's anticipated budget. The property does not produce income now, and the
possible benefit of a market -rate sale to the golf course is overridden by the overall benefit to the
City of providing a location for affordable housing.
5. Based on all the adopted Findings, Council concludes that there is no potential future
use or other compelling reason to retain this property.
6. PTMC 3.44.040E allows the Council to approve a sale without an appraisal if it
determines that the value received will be of equal or greater value. That value may include
"intangible values," including goals and policies of the City's functional and subarea plans, and
provisions for other public health, safety, and welfare benefits to the City. Council concludes that
the intangible value of supporting the City's affordable housing goals justifies accepting the
Assessor's estimate without requiring a full appraisal and further justifies disposing of this
property for less than the full market value.
Section 2. Based on the Findings and Conclusions set out in this Resolution, the City
Council declares that the City -owned property located in the 100 block of Cherry Street (Portions
of Tax Parcels 001024075 and 001023005) is surplus to the City's needs.
Section 3. As provided for in PTMC 3.44.050B, the City Manager is authorized and
directed to dispose of the property by sale for a nominal amount. The disposal shall retain
easements for public utilities over the property. Additionally, any conveyances will require that
the property be rented to persons that meet the criteria as very low-income or low-income
households. The City Manager is further authorized to sign all documents or take any other
administrative actions consistent with this Resolution. Council ratifies and confirms the Purchase
and Sale Agreement signed by the City Manager and Homeward Bound on May 4, 2017.
ADOPTED by the City Council of the City of Port Townsend at a special meeting
thereof, held this 8th day of May 2017.
Deborah S. r meson.:. +✓
Mayor
Attest:
Joanna Sanders, CMC
City Clerk
Approved as to form:
Steven L. Gross
City Attorney
City0f
Port
' m�10
Townsen
Submitted By: Steve King, Jodi Adams
Department: Public Works
Agenda Bill AB26-031
Meeting Date: March 16, 2026
Agenda Item: IX. D
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: March 12, 2026
Contact Phone: 379-5090
SUBJECT: Potable Water and Raw Water Rate Model Updates — Authorization to
contract with Financial Consulting Solutions Group.
CATEGORY: BUDGET IMPACT:
❑ Consent ❑x Resolution Expenditure Amount: $100,000
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑
❑ Contract Approval ❑ Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑x 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 411 Water Sewer Fund - Utility Billing
SUMMARY STATEMENT:
The City periodically updates utility rate models in order to set sustainable charges for
service for the stormwater, water, and sewer utilities. The last rate model update
focused on the sewer and stormwater utilities and was completed in 2024. This work
implemented income -based discounts and affordable housing incentives relative to
System Development Charges. The 2024 work also addressed city utility tax as a gross
revenues tax and eliminated capital surcharges for both water and sewer. While these
changes to rate structure impacted water rates, they did not fundamentally change the
rate calculations for the water utility that were established in 2021. The last rate
analysis performed for the water utility occurred in 2021 with an effective date of April 1,
2022 through ordinance 3281. Utility rates are codified in the Port Townsend Municipal
Code under Chapter 13.05. The work in 2021 also established the raw water utility
associated with the OGWS operations and the Water Supply Agreement with the Port
Townsend Paper Mill.
As background, staff provided information at the February 9, 2026 Council workshop.
See workshop for additional information at
htt se//ciit of teas/ciit counciill/ a e/a endasmiinutesviideos under the 2026 archives tab.
In the presentation, staff outlined that rate models are the tools utilized to capture all the
expenses necessary to operate a utility and then ensure the rates are set at a level to
provide enough revenue to cover expenses. Utility rates are not a tax, but rather a fee
for service. By law, utilities serve as self-sustaining business unit within the overall City
governmental function. In city budgeting, these self-sustaining business units are called
enterprise funds. A key take -away is that revenues from utility bills are not allowed to be
used for other purposes of government and they must be set high enough to equal
expenses. As stewards, of utilities, the City endeavors to operate utilities in a
sustainable and cost-effective manner while ensuring compliance with their governing
laws.
The following components of services to be provided by FCS Group include the
following:
• Assist with the separation of the water/sewer fund.
• Review the sewer rate model to ensure the existing rates reflect the fund
separation analysis. No change in rates is anticipated. This work will simply
provide the rate model consistency with the separated funds.
• Update the City's potable water rate model and develop updated rates for
Council consideration.
• Update the City's raw water rate model and develop updated rates for Council
consideration.
• Update the City's System Development Charge for Council consideration
• Assist with sewer revenue bond issuance
• Review utility excise tax calculations and review deductions and exemptions.
• Assist staff with presentations and public process
The process for updating the two water rate models will offer the opportunity for Council
to address policies concerning customer class and evaluate trade-offs similar to what
was done for the income -based discount within the allowance of applicable laws. The
process will also true up actual revenues and expense over the last 5 years as well as
include known capital expenditures anticipated by the Water System Plan and any
evolving needs that have come forward. Finally, the rate update offers the opportunity
to further the City's Comprehensive Plan such as affordable housing incentives
programs. Evaluating the impacts of such policy choices requires an up to date rate
model to ensure the enterprise fund remains whole and financially stable.
The rate study work outlined is included in the City's budget through professional
services in the water fund and OGWS fund. Given the scope of work includes other
work to support work planning, there may be budget amendment required for work
associated with fund separation and bond issuance.
Staff is seeking Council authorization for the City Manager to sign a professional
services agreement with FCS Group to update the City's retail domestic water system
and the raw water rate model along with other work outlined here.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to authorize the City Manager to contract with FCS
Group to update the City's retail sewer and stormwater rate models in an amount not to
exceed $100,000.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
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�elop, implement, and refine code and comp plan changes to help unlock and inspire affordable, dense, quality infill development
community's vision for Evans Vista neighborhood and deliver infrastructure to make it development -ready
- Evans Vista phased development
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presented in the housing white paper for implementation - fee structures, incentives, infrastructure extensions
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lopment - Improve commercial intensity, beyond commercial corner store/shop allowances in residential zones
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reline Master Program comments and make directive changes after state process
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�ments concept plans (like Washington St, San Juan/F, Hastings, Admiralty) - Multimodal Arterial Cohesive Study
Pacific/Olympic Discovery Trail - in -town connection to Fort Worden and land purchase near Eaglemount (City Lake)
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Plan Update - Parks, Facilities, Right of way
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:e Street project (Harrison to Walker)
5 chip seal program (Sheridan and Monroe)
Benefit District implementation, including street repair, grants, active transportation
corporate active transportation plan, multimodal arterial street, RAISE grant, and saferoute planning studies)
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Cappy's Preservation Implementation, 80 acres
facilities, library, and arts & culture funding needs and prioritize future phased investments
Facilities program and budget
nenting Library's Level of Service Plan Option #2
pproach to deer management in partnership with State Fish & Wildlife
campus — lease is up for renewal in 2032, reinvestment vs. other options
grant application for 2027 cycle
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c art and consider links to functional plans, maintenance planning for artworks, infusion of art into infrastructure projects
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trategic and sustainable value from the City organization to the community by developing and leveraging partnerships, enhancing staff and
providing clear direction, nurturing deep community participation and engagement and ensuring continuous delivery of quality services
i Councilmembers and stewardship of their political/policy decision -making
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the City to the visiting public working with LTAC, contractors, and community partners to do so
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it, including development of a recruitment strategy, targeted departmental approaches
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