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HomeMy WebLinkAboutFacilities and Parks Maintenance Manager City of Port Townsend Job Description Facilities and Parks Maintenance Manager Classification title: Facilities and Parks Maintenance Manager Working title: Facilities and Parks Maintenance Manager Department: Community Services Union: No FLSA status: Exempt Wage Classification: 622 Hours: 40/week Effective date: July 2021; June 2026 Reports to: Community Services Director Civil Service: No JOB SUMMARY Under the general direction of the Community Services Director, the Facilities and Parks Maintenance Manager is responsible for the operation, maintenance, day-to-day supervision, and general activities related to the City’s facilities, parks, properties, and open spaces. The Facilities and Parks Maintenance Manager performs technical, responsible, and professional work at a management level. Typical duties include supervision of staff, project management, budgeting, and operations. ESSENTIAL DUTIES AND RESPONSIBILITIES • Recruit, supervise, train, monitor, assign tasks to, schedule, and evaluate work of parks and facilities personnel. • Participate in a cooperative and coordinated City team and facilitate a high-performing staff team. • Establish and implement policies, procedures, and standards consistent with local and state regulations and City policies. • Develop programs, protocols, and procedures for operations and maintenance of City buildings, park facilities, and parks. • Plan and prioritize Facilities and Parks maintenance activities to address deficiencies, preventative maintenance, and safety hazards. • Mentor and develop staff expertise. • Oversee and manage the City’s trail system. • Cooperate with managers of other facilities and parks owners/tenants, including the County, State Parks, and non-profit organizations. • Assist in developing, monitoring, evaluating, and reporting on departmental budget. • Act as liaison to the community; promote and secure public support and interest in City parks, trails, and facilities. • Coordinate and cooperate with other public and private service providers and partners to develop agreements for shared facilities and recreational programs. • Ensure safe operation of facilities and provision of services for the public and staff. • Make presentations to City Council, commissions, resident advisory groups, and the community as directed; provide staff support for applicable City committees and advisory boards, often outside regular working hours. • Communicate with the public using various forms. Facilities and Parks Maintenance Manager • Tenant and lease management for City buildings, facilities and real estate. • Respond to public inquiries, investigate, and resolve complaints. • Monitor expenditures and assist in the preparation of short and long-range capital improvement and maintenance programs for assigned divisions. • Develop and keep up to date a City parks and facilities capital replacement program. • Participate in the development of funding programs to support parks and facilities. • Write grant applications supporting buildings, parks, and facilities. • Oversee the Parks staff’s maintenance of City’s art collection. • Manage the City’s Tree City USA Urban Forestry program in coordination with the Streets division and the Planning and Community Development Department. • Oversee the use of parks and City facilities and grounds for public and private events in coordination with the police department’s Community Services Officer. • Oversee and manage facilities and parks construction projects in cooperation with engineering, legal, and finance departments. • Develop estimates for repair, maintenance, and construction activities and coordinate projects with other City departments. • Develop, coordinate, and oversee parks and trails volunteer programs. • Develop coordinated program for grant funding for park and City facilities. • Ensure parks, facilities, and programs comply with local, state, and federal regulations • Comply with the City’s Accident Prevention Program, provide regular training to staff, and monitor staff’s compliance with safety regulations; organize, plan and manage crew safety programs, providing leadership in workplace safety and support to the City’s safety program. • Inspect the work of the crews and private contractors to assure quality standards and safety procedures are being met. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Principles, practices, equipment, methods, and techniques associated with the development and maintenance of parks; lease management and negotiation; real estate, open space, trails, historical structures and facilities management. • Building systems, including but not limited to HVAC, electrical, roofing, flooring, plumbing, finishes, and structural elements. • Historic preservation principles, rules, and regulations. • Principles and practices of employee supervision, including selection, training, coaching, assigning work, evaluating work, and administering progressive discipline in a union environment. • Occupational hazards involved in Facilities and Parks maintenance and repair work and standard safety precautions necessary in the work. • Techniques for providing a high level of customer service to public and City staff. • Construction management techniques and procedures for completion of public works projects. • Computers and associated software related to the work, including Microsoft Excel, Microsoft Word, and Microsoft Outlook. Skills: • Strong written and oral communication skills, including the editing, oversight, or preparation of technical reports and the presentation of information in an understandable manner to the intended Facilities and Parks Maintenance Manager audience. • Strong interpersonal and public relations skills to work effectively with diverse groups of people, including various officials, staff, residents, and other customers. Ability to: • Analyze and evaluate operations and develop and implement corrective action to resolve problems. • Establish and maintain effective working relationships with elected officials, other employees, other organizations, businesses, community groups. and general public. • Effectively and efficiently communicate with team members, managers, and other departments, both verbally and in writing, using tact, patience and courtesy to convey instructions, provide feedback, receive feedback, and resolve issues. • Effectively represent the department and the City in meetings with governmental agencies, community groups, businesses, professional and regulatory organizations, and in meetings with individuals. • Be flexible to adapt to changing circumstances, such as shifting priorities, unexpected challenges, or variations in the workload, while maintaining composure and effectiveness. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines. • Understand and manage high-profile, sensitive, or controversial political situations. • Exercise sound and independent judgment within general policy guidelines. QUALIFICATIONS Required • High school diploma or GED. • Minimum of three (3) years of management responsibility in facilities and/or parks with direct responsibility for performance of a team and/or individual employees. • Any combination of experience, education, and training that would likely provide the required knowledge, skills and abilities. • First Aid/CPR/AED certification (or obtain within twelve months from date of hire). • Possess a Washington Driver’s License and maintain a driving record acceptable to the City’s insurance carrier. • Currently hold or able to obtain a Certified Parks and Recreation Professional certificate within one (1) year of hire. • Must maintain membership in the Washington Recreation and Parks Association (WRPA) and maintain professional knowledge through journals and seminars. • Must be able to pass an FBI fingerprint criminal history background check and successfully complete CJIS Security Awareness training to work in the secured portions of the City’s police department. Preferred • Bachelor’s degree from an accredited college or university with major course work in parks and recreation, facility management, public administration, management, or a closely related field. • Certified Parks and Recreation Professional credentials. • Public sector experience preferred. Facilities and Parks Maintenance Manager WORKING CONDITIONS Work is performed mostly in a standard office environment including computer data processing. Occasional lifting of supplies or office equipment up to 50 pounds. Requires prolonged sitting, standing, and walking on level, uneven, and slippery surfaces. Field work is performed at times to review sites, collect data, and observe department operations. Occasional field work and reconnaissance in ravines or other more rugged terrain. Physical hazard may occur from exposure to traffic or rugged terrain. Ability to drive an automobile is required. Special accommodation would be necessary to overcome physical disabilities or uncorrectable vision and/or hearing deficiencies. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job- related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual's sex, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law. This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors. All employees must comply with all City policies and procedures relevant to their position as a condition of City employment This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.