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Home My WebLink About03.05.26 PTAC Agenda Packet Port Townsend Art Commission Meeting Agenda March 5, 2026 | 3:00 p.m. | In-person and Remote Meeting nd The meeting will be held in Council Chambers on the 2flooroftheHistoricCityHall. The entrance is the first door on Madison Street, which opens to the elevator. Attend in person or virtually via computer or tablet at https://zoom.us/j/98925253431?pwd=Npd9zmvb2wR4qnSIbcKgpPKxIb1K9h.1 Webinar ID # 989 2525 3431 Join by phone, please use number 253-215-8782, and meeting id number 98925253431# Submit public comment emails to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes February 5, 2026 E. Public Comment (3 minutes per person) Committee Business F. Grant Funding G. Chair Update (5 mins) H. Treasurer Update (5 mins) I. Staff Update (5 mins) a. Soundcheck J. Workgroup updates a. Public Art Committee o Meeting Notes o Skatepark Grant K. Correspondence L. Set Agenda for Next Meeting M. Next Scheduled Meeting April 2, 2026 N. Adjourn Americans with Disabilities Act In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the City Clerk’s Office at least 24 hours prior to the meeting at (360) 379-5083. Minutes of the Port Townsend Special Session Arts Commission Meeting of February 5, 2026 LOCATION: In-person at City Council Chambers and Remote MEMBERS’ PRESENT: Alexis Arrabito, Sheena Uritz, Joshua Saunders, Melanie Muszynski, Dan Groussman, Doug Caskey, Christine WalshRogers, Heidi Tullmannand Simon Lynge. STAFF PRESENT:Arts & Culture Coordinator Katy Goodman, and Deputy City Clerk Lonnie Mickle Board Liaison: Community Members: Poet Laureate Rufina C. Garay TopicMotions/Recommendation/Action Call to Order Chair Alexis Arrabito called the meeting to order at 3:01pm. Approval of Agenda The agenda was approved by consensus. Approval of Minutes for January 15, 2026 The amendment minutes were approved by consensus. Public Comment Poet Laureate Rufina C. Garay used this time to speak about the updates with the Poet Laureate program. She read the quote“Almost out of the Sky” fromPablo Nerudo. The Commissioners mentioned the public comment received earlier in the week. Committee Business Chair Alexis Arrabito welcome the new Commissioners, Chair Update Christine Walsh Rogersand Doug Caskey. Each Commissionergave a brief introductionabout their involvement with the arts.The Commissioners discussed term limits, Robert’s rules,and Jurassic Parliament. TreasurerUpdate Treasurer Melanie Muszynski gave an update on the 2026 budget. Staff Update Katy Goodman and Commissioners discussed the Soundcheck event later in the month, volunteers,and the Arts Heritage Science week. Workgroup Update Staff and Commissioners discussed the grant work group, the Poet Laureate, the P.T.A.C update to the City Council, updating the P4 document, local artist, the skate park grant, and the 1% for the Arts. DougCaskeyvolunteered for the grant work group. Christine Walsh Rogersand Melanie Muszynskivolunteered for P.T.A.C. Discussion ensued TopicMotions/Recommendation/Action about the Art Award program. The Commissioners and staff discuss the winners of the arts awards. Joshua Saunders motioned to have the top five candidates be the winners of the awards. Doug Caskeyseconded. Motion was approved unanimously. The top five nominees were Alexandra Anagnostopoulos, Daniel Ferland, Genevieve Barlow, Martha Worthley and the Port Townsend Youth Theater. The Commissioners discussed the award winners andthe namesand categoriesof the awards.The group reviewed names from the city of Everett’s website. Christine Walsh Rogersmotioned to create the names of the awards as follows:“Arts Catalyst” for Alexandra Anagnostopoulos, “Arts Educator” for Daniel Ferland, “Artist in the Community” for Genevieve Barlow,“Art LegacyAward” for Martha Worthley and the “Youth Impact Art Award” forthePort Townsend Youth Theater.Discussion ensued about namesfor the awards.The motion was amended to change Award names to Arts CatalystAward” for Alexandra Anagnostopoulos, “Arts EducatorAward:for Daniel Ferland, “Creative Community Builder Award” for Genevieve Barlow, “Arts Legacy Award” for Martha Worthley and the “Youth Impact Art Award” for Port Townsend Youth Theater. Commissioner Dan Groussmanseconded. Amended motion passed unanimously. Arts Award Discussion: Commissioners and staff discussed the advertisement for the awards, Commissioners decided to call the winning artist. Commissioners discussed the details of the Soundcheck award event Correspondence Chair Alexis Arrabito mentioned the Lindsey Wayland letter Set Agenda for Next Meeting Business/ Grant Meeting. Next Scheduled Meeting March5, 2026. Adjourn This meeting adjourned at 4:58pm. To which Board, Commission, or Council are you submitting public comment?(If a Board, Commission or Council is not chosen, your Is your Do you comment will written work, live, default to the Type of public or own a next City public comment Last Name Email business in Council commenPublic comment Written public comment is limited to 2350 characters (with spaces). If you exceed this amount, you will be unable to submit this form until your for a Public updated(optional)(optional)City Limits?packet)tcomment is 2350 characters or less.Hearing? Wed Feb 25 I would like to kindly request that the Arts Commission please give special consideration to the Grant Application for the 2026 SALISH SEA BUTOH FESTIVAL out of respect for 2026 the city's commitment to supporting more racial diversity, equity and inclusion. Salish Sea Butoh Festival is an event produced and organized by LATINO, BIPOC, ASIAN and 11:58:00 artists of color from historically marginalized backgrounds. In addition, this MULTICULTURAL EVENT dedicated to promoting a unique East Asian art form is the only event of its GMT-0800 kind on the entire Olympic Peninsula and the only event in Port Townsend dedicated to highlighting the art of Japanese Butoh dance-theater. In order to support more (Pacific salishseabutWork in Port General multicultural and multiracial artistic programming, it is important for the Arts Commission to give grant funding to projects like Salish Sea Butoh Festival that showcase artists Standard Iván-Daniel ohfestival@gTownsend Arts public of color, non-western artists, non-white artists and diverse international artists and bring these unique multicultural performances to audiences in Port Townsend and Time)Espinosamail.comCity Limits Commission commentJefferson County. Please support our festival to further advance the city's commitment to more diversity, equity and inclusion through the arts. Yes City of Port Townsend Arts Commission (PTAC) 2026 Meeting Schedule - Proposed City of Port Townsend Arts Commission Mission Statement The Arts Commission's mission as an appointed City Commission is to facilitate public arts programs that enhance the cultural life of community residents. Overview This document is a flexible summary of the annual approach to PTAC meetings in 2026 and the st development of the PTAC budget. PTAC meets on 1 Thursdays, from 3:00-5:00PM. The development of the PTAC budget is part of the development of the City of Port Townsend budget, and resides in the General Fund, with contributions as approved by City Council each year. This process begins nearly six months before the start of the subsequent year and includes state-mandated statutory milestones and deadlines. 1. January – Program Planning Part 1: 2026 Grant Criteria & Art Awards Discussion of grant program specifics, including application, criteria, and any marketing or public education opportunities. 2. February – Program Planning Part 2: Annual Arts Awards and Public Art Confirm Art Award winners and plans for ceremony. Discuss revisions/updates to Public Art Plan Policies and Procedures. 3. March – Quarterly Grant Funding; Launch 2027 Art Award Nominations 4. April – Poet Laureate Visit and Mural Policy Visit and update with Poet Laureate. Mural policy updates and review. 5. May – Workplan Strategic Session PTAC receives request from Mayor/City Manager to PTAC (and all City advisory boards) for workplan items and preliminary budget request. PTAC reviews progress on the 2025 workplan, strategizes on multi-year initiatives and the 2026 workplan, and considers priorities for next fiscal year in order to suggest a preliminary PTAC workplan. 6. June – Quarterly Grant Funding 7. July – Mid Year Review and Budget Strategic Session PTAC discusses all 2026 programs and makes mid-year assessments. Discussion on budget to pair with workplan and submits a recommendation to staff and City Council in advance of a decision on the preliminary City budget. (City Council may choose to approve/incorporate or may send the recommendation back to PTAC for further discussion). 8. August – PTAC Operations and Development Review internal processes, brand identity, recruitment, etc; Refresh on OPMA and Robert’s Rules 9. September – Quarterly Grant Funding 10.October–Poet Laureate Visit, Art Awardsand 2027 Grant Planning Visit and update with Poet Laureate. Art Award nominations status and planning for 2027 Ceremony; 2027 grant deadlines and updates to grants program 11. November – 1% for the Arts and Public Art Plan Review Invitation to Public Works Director to discuss possible 1% eligible projects in Capital Facilities Plan. Annual review of Public Art Plan. 12. December – Annual Review. PTAC reviews the 2026 workplan, reviews 2026 granting data and budget expenditures, plans annual meeting schedule, and ties up loose ends in discussion. Board and Commission Priorities 2026 - Policy Recommendations to Council: 1. Artistic Mural code recommendation to Council 2. Update of Art in Public Places Policies and Procedures recommendation to Council 3. 1% for the Arts status update and possible projects City PTAC Budget 2026 ItemBudgetExpendedRemainderNOTES Programs $10,000 for three rounds Grants to Artists $ 30,000.00 $ 30,000.00 Stipend for year 1 Poet Laureate $ 1,500.00 $ 1,500.00 $ - For poet laureate program projects $ 2,000.00 $ 2,000.00 TBD Public Art $ - TBD 1% for Public Art $ - Mayor's Arts Awards $ 7,500.00 $ 1,320.00 $ 6,180.00 $ - TBD Marketing $ 1,200.00 $ 1,200.00 TBD Print / Web Publication $ - $ - Creative Assets $ - Photo/Video $ 6,500.00 $ 6,500.00 Grantee videos for artist and city use $ - Application Software$ 100.00$ 100.00Fillout $ - $ 45,880.00 TOTAL$ 48,800.00$ 2,920.00 PortTownsendArtsCommissionGrantApplicationProjectBudgetTemplate ORGANIZATION AnnualPortTownsendArtistStudioTour &PROJECTTITLE INCOME BUDGET $3000 GrantRequest INCOMEFROMOTHERSOURCES Artist studio registrations(40 artists at ~$100/artist)$4000 Local business support$600 $4600 SUBTOTALINCOME $4600 TOTALINCOME EXPENSES Includethingslikeartistfees,venuefees,marketing,etc.PTACfundscannotpaythepurchaseof software, furniture, facility upgrades, or other capital expenses. BUDGET ITEM Subsidized artist fees to promote diversity and inclusivity and emerging artists$4000 1 Street signage$500 2 Leader Board ($100 per side per week) for 2 weeks$400 3 Art Access Advertisement$500 4 Social Media Ads ($400 per month for 2 months)$800 5 Marketing: Printed Flyers, Brochures, and Maps$2000 6 Visitor engagement: Prizes$500 7 8 $8700 TOTALEXPENSES Budget Request & Eligible Direct Costs Total Request: $3,000 Funds will be allocated to high-impact, public-facing components, including: Printing: $2,000 for flyers, brochures, maps, and regional wayfinding Advertising & Outreach: $1,000 for social media campaigns, print ads, and online placements All funds directly support project costs and expand public accessibility, visibility, and participation. 5 5 5 5 KfoDpifo 23036036 Tpvm!Tfttjpot;!Mjwf!Sfdpsejoh!!Gjobm!Cvehfu Pwfswjfx Upubm!Fwfou!Cvehfu;!%8-611 Bsut!Dpnqpofou;!%4-611 Ujdlfu!Dbqbdjuz;!71!tfbut!bu!%51!qfs!ujdlfu Qspkfdufe!Ujdlfu!Sfwfovf;!%3-511 Sfnbjojoh!Gvoejoh!Offe;!%6-211 Bsut!DpnqpofouDptu Nvtjdjbot!)9!Ø!%311*%2-711 Bvejp!Sfdpsejoh!'!Njyjoh%861 Dsfbujwf!Ejsfdujpo!0!Mfbe!Bsujtu!Gff%2-261 Bsut!Tvcupubm%4-611 Qspevdujpo-!Iptqjubmjuz!'!NbslfujohDptu Gppe!0!Iptqjubmjuz%2-111 Wfovf!0!Sfdpsejoh!Tqbdf%2-111 Epdvnfoubujpo!)Qipup0Wjefp*%711 Nbslfujoh!'!Qspnpujpo%911 Fwfou!Pqfsbujpot!'!Tvqqmjft%711 Qspevdujpo!Tvcupubm%5-111 Accessibility Statement Accessibility is integral to Soul Sessions. The project prioritizes inclusive design and thoughtful accommodations to support diverse bodies, minds, and ways of engaging, recognizing access as essential to meaningful artistic participation. 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Zptijplb!boe!Bljsb!Lbtbj!gps!ejsfdujoh!boe!dipsfphsbqijoh!ebodf! sfifbstbmt!boe!qvcmjd!qfsgpsnbodft!)uijt!epft!OPU!dpwfs!uifjs!Mpehjoh! bddpnnpebujpot!ops!uifjs!gmjhiut!ps!usbwfm!fyqfotft!gspn!Kbqbo-!uijt!jt! tjnqmz!up!qbz!uifjs!njojnvn!sbuf!gps!uifjs!xpsl!bt!dipsfphsbqifst!boe!gps! uif!qsftfoubujpo!pg!uifjs!bsuxpsl* 611!Ä!nblfvq0cpez!qbjou!boe!dptuvnft!gps!uif!qfsgpsnbodf UPUBM!CVEHFU!gps!qvcmjd!qfsgpsnbodft;!5-111 BNPVOU!SFRVFTUFE;!4-611 ORGANIZATION PROJECT TITLE INCOME BUDGET Grant Request INCOME FROM OTHER SOURCES SUB TOTAL INCOME TOTAL INCOME EXPENSES Include things like artist fees, venue fees, marketing, etc. PTAC funds cannot pay the purchase of software, furniture, facility upgrades, or other capital expenses. BUDGET ITEM tqbdf!)nbespob!gps!uif!mfttpot!boe!qbmjoespnf!gps!uif!qfsgpsnbodf* 1 711/11 2 tpvoe!qfstpo!boe!tpvoe!frvjqnfou!sfoubm 411/11 3 3511/11 bsujtu!gfft;!jotusvdupst0qfsgpsnfst0gbdjmjubupst!)hvjubs-!qbmnbt-!ebodjoh* 4 211/11 nbslfujoh 5 usbwfm!tujqfoe!gps!bsujtut311/11 6 7 8 4711 TOTAL EXPENSES ORGANIZATION PROJECT TITLE INCOME BUDGET Grant Request INCOME FROM OTHER SOURCES SUB TOTAL INCOME TOTAL INCOME EXPENSES Include things like artist fees, venue fees, marketing, etc. PTAC funds cannot pay the purchase of software, furniture, facility upgrades, or other capital expenses. BUDGET ITEM 1 2 3 4 5 6 7 8 TOTAL EXPENSES 111111!2 111111!3 111111!4 ORGANIZATION PROJECT TITLE INCOME BUDGET Grant Request INCOME FROM OTHER SOURCES SUB TOTAL INCOME TOTAL INCOME EXPENSES Include things like artist fees, venue fees, marketing, etc. PTAC funds cannot pay the purchase of software, furniture, facility upgrades, or other capital expenses. BUDGET ITEM 1 2 3 4 5 6 7 8 TOTAL EXPENSES AmountMatch Amount Secured (numbers only; do not (numbers only; do not use $ signs)use $ signs)Notes Project ExpensesDescription of Expense Design, architectural, and engineering work Artist feesMural creation and comm 260004000 Building permits/fees City permit fees750City of PT Planning department in-kind contribution Archeological/historical review Construction labor and materials Demolition/site preparationSite prep, priming, and clear coating for Skatepark m 7000In-kind by City Parks department Capitalized equipment Information technology infrastructure (cables and wiring) Construction management (from external sources only) Initial furnishings Landscaping Real property when purchased specifically for the project, and associated costs Other cost - describe in column BPaint26005600Arts Fund budget contribution Other cost - describe in column BSite materials14002200Arts Fund budget contribution for mural primer and anti-graffiti clear coat Other cost - describe in column B Total $ 30,000.00$ 19,550.00 Projected DateMilestone DescriptionDate you plan to seek reimbursement (if applicable) Project plan completed 11/20/2025Grant proposal completed, project and budget approved by City CouncilN/A Project team assembled 12/31/25Project leads secured for work from City; Arts Commission and Historic Preservation Committee briefed on projectN/A Open call for contractor(s), if applicable 3/31/26Call for Mural Artists Released; Permitting process underwayN/A Close call for contractor(s), if applicable 5/30/26RFPs closedN/A Contractor(s) selected, if applicable 6/30/26Artist selected process led by Arts CommissionN/A Project work begins 8/31/2026Community engagement by muralist completedN/A 25% completion 10/1/2026Mural in progress 50% completion 11/1/2026Mural in progress 75% completion 12/1/2026Physical work completed, time for contingency and weather Project completed 1/31/2027Wrap up and project debrief, paperwork1/31/2027