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Home My WebLink About012026 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. January 20, 2026 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us Council Chambers room capacity is limited to 70 people. We will ask that you join online if room capacity is met. Thank you I. Call to Order II. Roll Call III. Changes to the Agenda IV. Proclamation(s) or Special Presentation(s) A. Police Department Strategic Plan V. City Manager’s Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: ICG- November 21, 2024, December 4, 2025, December 11, 2025. Council- November 24, 2025 C. Appointments/Reappointments: Lodging Tax Advisory Committee, Parks, Recreation, Trees and Trails Advisory Board, Arts Commission D. Resolution 26-001 Amending City Council Rules of Procedure VIII. Old Business (None) IX.New Business A. Accepting Donation for Dog Park at Mountain View Commons Proposed Action: Move to accept donation for a dog park shelter at Mountain View Commons Dog Park i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action X. Presiding Officer’s Report XI. Suggestions for Future Agendas XII.Comments from Council XIII.Adjourn Port Townsend Police Department Strategic Plan 2025-2027 1 City of Port Townsend Police Department Strategic Plan 2025-2027 Table of Contents Law Enforcement Code of Ethics Page 3 Department Mission, Vision, and Values Page 4 Message from the Chief Page 5 Department Organizational Chart Page 6 Divisions Page 7 Meet the Senior Leadership Team Page 8 Strategic Plan Division Priorities Page 10 Office of the Chief Page 11 Operations Division Page 13 Investigations Division Page 14 Administrative Services Division Page 15 Strategic Plan Goals and Objectives Page 16 Goal #1 WASPC Initial Accreditation Page 17 Goal #2 Community Engagement Page 19 Goal #3 Operations Page 24 Goal #4 Employee Opportunities Page 26 Summary Page 30 2 Law Enforcement Code of Ethics As a law enforcement officer, my fundamental duty is to serve the community; to safeguard lives and property; to protect the innocent against deception, the weak against oppression or intimidation and the peaceful against violence or disorder; and to respect the constitutional rights of all to liberty, equality, and justice. I will keep my private life unsullied as an example to all and will behave in a manner that does not bring discredit to me or to my agency. I will maintain courageous calm in the face of danger, scorn, or ridicule; develop self-restraint; and be constantly mindful of the welfare of others. Honest in thought and deed both in my personal and official life, I will be exemplary in obeying the law and the regulations of my department. Whatever I see or hear of a confidential nature or that is confided to me in my official capacity will be kept ever secret unless revelation is necessary in the performance of my duty. I will never act officiously or permit personal feelings, prejudices, political beliefs, aspirations, animosities, or friendships to influence my decisions. With no compromise for crime and with relentless prosecution of criminals, I will enforce the law courteously and appropriately without fear or favor, malice, or ill will, never employing unnecessary force or violence and never accepting gratuities. I recognize the badge of my office as a symbol of public faith, and I accept it as a public trust to be held so long as I am true to the ethics of police service. I will never engage in acts of corruption or bribery, nor will I condone such acts by other police officers. I will cooperate with all legally authorized agencies and their representatives in the pursuit of justice. I know that I alone am responsible for my own standard of professional performance and will take every reasonable opportunity to enhance and improve my level of knowledge and competence. I will constantly strive to achieve these objectives and ideals, dedicating myself before God to my chosen profession . . . law enforcement. 3 City of Port Townsend Police Department Mission Vision Values 4 Message from the Chief ! 5 City of Port Townsend Police Department Organizational Chart Chief of Police SENIOR LEADERSHIP TEAM POLICE OPERATIONS Deputy Chief ADMINISTRATION Police Records Patrol Detective Patrol Lead Sergeant Sergeant Sergeant INVESTIGATIONS PATROL RECORDS Officer Police Records Officer Detective Detective Clerk Officer Officer Police Records Clerk NAVIGATOR SCHOOL PROGRAM RESOURCES Officer Officer SchoolLiaison Navigator Officer Officer Officer COMMUNITY SERVICES Officer Volunteer Officer Community Coordinator Services 6 ! While all officers investigate criminal cases, the Investigations Division is often assigned more complex felony cases that are primarily person related. These include sexual assaults, child abuse, felony assaults, robberies, and homicides. 7 Meet thePolice Department Senior Leadership Team Chief Thomas Olson has over 38 years of law enforcement experience. Chief Olson served over 25 years with the Washington State Patrol, retiring in 2014 and then served seven years with the University of Washington Police Department as a Lieutenant and Deputy Chief. Chief Olson holds a Bachelor of Science degree in Workforce Education and Development, a Master of Arts degree in Organizational Leadership, and is a graduate of the FBI National Academy class #277. Chief Olson also served in the United State Air Force, Air Guard, and Air Force Reserves for 25 years, retiring in 2017. Chief Olson has served as the Port Townsend Police Chief since May 2021/ He currently manages the Investigations Division along with the Drone program for the Department. 8 the University of Washington Police Department, and the City of Black Diamond. Autumn Hannafious serves as the Records and Evidence Manager responsible for the integrity, security, and accountability of all police records and physical evidence. Withover 13 years of experience in public safety, Autumn brings a deep understanding of emergency communications, records management, and evidence handling to the Port Townsend Police Department. is a certified evidence technician through the Washington State Criminal Justice Training Commission. A long-standing member of the Law Enforcement Information and Records Association (LEIRA), Autumn remains actively engaged in professional development and statewide collaboration on best practices in law enforcement records and information management. 9 ! ! ! ! 2025-2027 10 11 12 The Department has not had enough staffing to cover patrol shifts and have sought outside date, the Department is still utilizing JCSO to cover patrol shifts as staffing is still not to the point where the Department can cover patrol shifts internally. 13 Investigations Division The Investigations Division manages complex, felony investigations that require more time than typical patrol cases as well as specialized training. Investigations is currently supervised by a Detective Sergeant who is actively working on felony cases. active case load has averaged between 30-50 cases annually for the past three years while remaining extremely understaffed. Historically, the Department has assigned investigations to the patrol officers who take the original case. Officers are assigned their own case load. On occasion, a case will come up that requires more complex or sensitive investigation, and those cases often get moved over to the Investigations Division. The average case load for the Detective Sergeant typically runs around 10-15 cases. This case load is in addition to administrative duties assigned as well as assisting officers with clearing their case loads. 14 15 2025-2027 16 17 18 Improve Community Engagement The goal is to improve our community engagement events by 5% each year. 19 Increase Proactive Policing in 2025 and Each Year Thereafter Type of Incident Jan-Dec 2024 Traffic Stops 1259 Traffic Stops with Issued Citation 203 DUI Arrests 9 Criminal Traffic Citations 64 20 Increase Downtown Bike Patrol The main strip of Downtown Port Townsend is Water Street. From the ferry all the way to the shore at Point Hudson lie several Pacific Northwest shops and restaurants where all year round several events are held. During the summer months, downtown Port Townsend is filled with activities and hundreds of people from all around the globe. Safety of our community members and visitors is of the utmost importance. Over the next few years, we plan to deliver the following: 21 Develop a Community Advisory Board 22 23 24 25 26 27 28 29 City of Port Townsend Police Department 2025-2027Strategic Plan Summary 30 Port Townsend Police DepartmentStrategic Plan ЋЉЋЎΑЋЉЋА CITY COUNCIL BRIEFING Overview PurposeDepartment Mission, Vision, and ValuesMessage from the ChiefOrganizational StructurePrioritiesStrategic Goals 1-4PartnershipsSummaryLooking AheadQuestions & Discussion ¤¤¤¤¤¤¤¤¤¤ THE COMMUNITY ENSURE TRANSPARENCY AND ACCOUNTABILITY TO PRIORITIES WITH COMMUNITY NEEDS ALIGN DEPARTMENT 2027 PROVIDE A CLEAR wh!5a!t Chw ЋЉЋЎΑ Purpose of the Strategic Plan Work in partnership with the communityProvide a safe and compassionate environmentReduce crime and the fear of crime Reduce Provide Work in Department Mission SERVICES CONTINUOUSLY IMPROVE PUBLIC SAFETY DEDICATION SUPPORT AND RECOGNIZE EMPLOYEE COMMUNITY STRENGTHEN PARTNERSHIPS Department Vision PROFESSIONALISM COMPASSION INTEGRITY Core Values Message from the Chief Dedication to accountability and excellence Focus on continuous improvement Commitment to collaboration and inclusiveness Department Overview policing reactive response Balancing proactive and Growing population and Emphasis on community increased calls for service ADMINISTRATIVE SERVICES DIVISION DIVISION INVESTIGATIONS DIVISION OPERATIONS CHIEF OFFICE OF THE Organizational Structure Population growth continuesCalls for service increasingCrime trends vary by category Crime & Service Trends ΛЋЉЋЊΑЋЉЋЍΜ OPERATIONAL STRATEGIC AND ACCOUNTABILITY COMMUNITY AND PARTNER RELATIONSHIPS OVERSIGHT DEPARTMENT LEADERSHIP AND hŅŅźĭĻ ƚŅ ƷŷĻ /ŷźĻŅ ΑtƩźƚƩźƷźĻƭ readiness Training and Recruitment and retention and coverage Patrol staffing hƦĻƩğƷźƚƓƭ 5źǝźƭźƚƓ ΑtƩźƚƩźƷźĻƭ staffing Planned expansion caseloads Managing increasing felony Complex investigations LƓǝĻƭƷźŭğƷźƚƓƭ 5źǝźƭźƚƓ ΑPriorities Future staffing needs requests Public records evidence Records and management !ķƒźƓźƭƷƩğƷźǝĻ {ĻƩǝźĭĻƭ ΑPriorities Improved accountability and credibility 2026 targeted for Accreditation Professional best practices standards and Strategic Goal #1: WASPC Accreditation Sector-based policingIncreased school zone presenceIncreased bike patrol presenceCommunity meetings Strategic Goal #2: Community Engagement /ƚƒƒǒƓźƷǤ 9ƓŭğŭĻƒĻƓƷ ΑSchools & Safety School zone enforcementYouth safety educationPartnership with school district Technology improvements Online AI tools reporting and upgrades Equipment and vehicle Strategic Goal #3: Operations Detective positionSchool Liaison OfficerNavigator Program Strategic Goal #4: Employee Opportunities Specialized Capabilities Drone programCrisis Response Team participationRegional collaboration Community Partnerships Fire and emergency services{ŷĻƩźŅŅ͸ƭ hŅŅźĭĻ ğƓķ ĭƚǒƩƷƭState ParksPort of Port TownsendBehavioral health providersSchoolsHospitalBusinesses Focused on community trust transparency Commitment to of resources Responsible use Strategic Plan Summary and demand Adjustments based on growth pursuit of Continued excellence approach Flexible planning Looking Ahead Questions & Discussion MINUTES Special Session City Council Special Meeting ofthe Intergovernmental Collaborative Group (ICG) Thursday, December 4, 2025 at 5:00 p.m. HybridMeeting:355HudsonSt.PortTownsend,WA98368 ICGMembersandstaffpresent: JeffersonCountyBoardofCommissioners: CommissionerHeidiEisenhour,CommissionerGregBrotherton, Commissioner Heather Dudley-Nollette Staffpresent: County Administrator Josh Peters, and DCD Director Jeremy Williammee PortTownsendCityCouncil: Mayor/Councilmember David Faber, Councilmember Amy Howard, Councilmember Ben Thomas, CouncilmemberOwenRowe,Councilmember Libby Wennstrom, Councilmember Monica MickHager, andCouncilmemberNeilNelson Staffpresent:City ManagerJohnMauro, and PW Director Steve King JeffersonCountyPublicUtilityDistrict(PUD)No.1: CommissionerJeffRandall,Commissioner Dan Toepper, andCommissionerKennethCollins Staffpresent: General ManagerJoe Wilson, and Communications Director Will O’Donnell Port of Port Townsend Board of Commissioners: CommissionerPamPetranek,and Commissioner Pete Hanke Staffpresent: Executive Director Eron Berg CALL TO ORDER: Port of Port Townsend Commissioner/ICG Rotating Chair Pam Petranek called themeetingtoorderafterestablishingaquorum. Other agencies present also called their respective meetings to order. PUBLIC COMMENT PERIOD:ICG members listened to two commentsfrom the public. APPROVAL OF MINUTES:Member Faber moved to approve theSeptember 18, 2025meeting minutes as presented. Member Randallseconded the motion. The motion carried. DISCUSSION re: Group-funded economic development framework: ICG members discussed the concept of developing a group-funded, shared economic development frameworkto guide coordinated regional efforts. Key discussion points included: The value of a unified framework to align priorities across jurisdictions. Whether funding should be shared equally or proportionally among member agencies. The potential role of a consultant to facilitate development of the framework. How such a framework could support existing initiatives and avoid duplication of effort. Members expressed general support for continued exploration of the concept and emphasized the importance of clarity around scope, governance, and deliverables. Staff were directed to continue refining options and bring potential next steps back for future consideration. PRESENTATION re: Glen Cove Report: Jefferson County Commissioner/ICG member Brotherton presented and City of Port Townsend Public Works Director Steve King provided comments. The presentation summarizedkey findings and implications relevant to ICG member agencies. Highlights included: An overview of the report’s purpose and methodology. Key data points and conclusions. Considerations for how the findings may inform future planning or interagency coordination. ICG members asked clarifying questions and discussed how the report could be used to inform policy, planning, or future agenda items. AGENCY ROUNDTABLE: Due to timeconstraints, only brief comments were made. The County introduced new DCD Director Jeremy Williammee. Port of Port Townsend announced they are debt- free as of this morning. PUBLIC COMMENT PERIOD:ICG members listened toone memberfrom the public. th NEXT STEPS and FUTURE AGENDA ITEMS: The next special meeting will be with the 24 Legislative District on December 11, 2025 at 5:00 p.m. The next regular meeting will be held on February 19, 2026 at 5:00 p.m.Member Dudley-Nollette honored Member Thomas as this was his last ICG meeting. NOTICEOFADJOURNMENT:RotatingChairPetranek adjournedthemeetingat 6:57p.m.untilthe next regular meeting or special meeting as properly noticed. Attest: Alyssa Rodrigues City Clerk MINUTES Special Session City Council Special Meeting ofthe Intergovernmental Collaborative Group (ICG) Thursday, December 11, 2025 at 5:00 p.m. HybridMeeting:355HudsonSt.PortTownsend,WA98368 ICGMembersandstaffpresent: JeffersonCountyBoardofCommissioners: CommissionerHeidiEisenhour,CommissionerGregBrotherton, Commissioner Heather Dudley-Nollette Staffpresent: County Administrator Josh Peters PortTownsendCityCouncil: CouncilmemberOwenRowe,Councilmember Libby Wennstrom, Councilmember Monica MickHager, andCouncilmemberNeilNelson Staffpresent:City ManagerJohnMauro JeffersonCountyPublicUtilityDistrict(PUD)No.1: CommissionerJeffRandall,and Commissioner Dan Toepper Staffpresent: Communications Director Will O’Donnell Port of Port Townsend Board of Commissioners: CommissionerPamPetranek,and CommissionerCarol Hasse Staffpresent: Executive Director Eron Berg CALL TO ORDER: Jefferson CountyCommissioner/ICG Rotating Chair Heidi Eisenhourcalled the meetingtoorderafterestablishingaquorumat 5:09 p.m.Port Townsend City Council called their meeting to order at 5:35pm after establishing a quorum Other agencies present also called their respective meetings to orderafter establishing their quorums.Attendees of the meeting included Senator Mike Chapman, Representative Steve Tharinger, Representative Adam Bernbaum, various members of junior taxing districts, and members of the public. Participants engaged in a social gathering before the legislators delivered their remarks. REMARKS FROM STATE LEGISLATORS: Senator Chapman, Representative Tharinger, and Representative Bernbaum provided remarks and invited questions and comments from Elected Officials and the public in attendance. NOTICEOFADJOURNMENT:RotatingChairEisenhouradjournedtheICG meetingat 6:39 p.m. untilthe next regular meeting or special meeting as properly noticed.The Port Townsend City Council adjourned at 6:38pm. City Clerk Attest: Alyssa Rodrigues DRAFT November 24, 2025 Special Session City Council Business MeetingPage 1 of 6 DRAFT November 24, 2025 Special Session City Council Business MeetingPage 2 of 6 DRAFT November 24, 2025 Special Session City Council Business MeetingPage 3 of 6 DRAFT November 24, 2025 Special Session City Council Business MeetingPage 4 of 6 DRAFT November 24, 2025 Special Session City Council Business MeetingPage 5 of 6 DRAFT November 24, 2025 Special Session City Council Business MeetingPage 6 of 6 Agenda Bill AB26-005 Meeting Date: January 20, 2026 Agenda Item:Consent VII. C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Mayor Howard Date Submitted: January 15, 2026 Department: Mayor Contact Phone: 379-2980 SUBJECT: Appointment of Nicole Karn (Position 8, Term Expires May 1, 2028) to Parks, Recreation, Trees, and Trails Advisory Board Appointment of Jeffrey Taylor (Position 9, Term Expires May 1, 2028) to Parks, Recreation, Trees and Trails Advisory Board Appointment of Kelly Olson (Jefferson Transit) (Position 13, Non-Voting Member, Expires 05/01/2026) to Lodging Tax Advisory Committee Appointment of Chrstine WalshRogers (Position 7, Term Expires May 1, 2027) toArts Commission Appointment of Doug Caskey (Position , Term Expires May 1, 2027) to Arts Commission CATEGORY:BUDGET IMPACT:n/a Consent ResolutionExpenditure Amount: $ Staff ReportOrdinanceIncluded in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: Appointment of Nicole Karn (Position 8, Term Expires May 1, 2028) to Parks, Recreation, Trees, and Trails Advisory Board Reappointment of Jeffrey Taylor (Position 9, Term Expires May 1, 2028) to Parks, Recreation, Trees and Trails Advisory Board Appointment of Kelly Olson (Jefferson Transit) (Position 13, Non-Voting Member, Expires 05/01/2026) to Lodging Tax Advisory Committee Appointment of Chrstine WalshRogers (Position 7, Term Expires May 1, 2027) to Arts Commission Appointment of Doug Caskey (Position , Term Expires May 1,2027) to Arts Commission TACHMENTS: Advisory Boards, Commissions, Task Forces, Committees & AT Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: Take No ActionRefer to CommitteeRefer to StaffPostpone Action Remove from Consent AgendaWaive Council Rules and approve Ordinance ____ Other: PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7) Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall Pos.Name & ExperienceExp.Pos.NameExp. Matt Miner5/1/28Kathleen Knoblock5/1/26 11 VACANT5/1/26Michael D'Alessandro5/1/26 2 2 Richard Hefley 5/1/27Monica Mader5/1/26 33 4 Pamela Adams5/1/28Walt Galitzki5/1/27 4 Rebecca Kimball5/1/28Zhenya Lavy5/1/28 55 Russell Hill 5/1/27Craig Britton, Chair 5/1/28 66 Deborah Jahnke, Chair5/1/27VACANT5/1/25 77 VACANT5/1/28 8 VACANT 5/1/28 9 LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.) Council Liaison: NoneCouncil Liaison: Ben Thomas Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall Pos.Name & RoleExp.Pos.NameExp. Owen Rowe, Chair (Elected Official)N/ASimon Lynge5/1/26 11 Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26 22 Cindy Finnie (At Large Position)5/1/285/1/26 Melanie Muszynski 33 VACANT (Recipient)5/1/25Heidi Tullman 5/1/27 44 VACANT (Recipient)5/1/27Joshua Saunders5/1/28 55 Danielle McClelland (Recipient)5/1/28 6 Sheena Uritz5/1/28 6 Denise Winter (Recipient)5/1/28VACANT5/1/27 77 VACANT (Collector)5/1/22Dan Groussman5/1/28 88 Kate Philbrick (Collector)5/1/28VACANT5/1/27 99 VACANT (Collector)5/1/26 10 VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7) 11 Council Liaison: Owen Rowe Main Street Designee (Nonvoting)5/1/27 12 Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC VACANT (Nonvoting)5/1/26 13 Pos.NameExp. 14 VACANT (Nonvoting)5/1/20 1 Pamela Adams 5/1/28 FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27 2 Council Liaison: None3 Susan Ferentinos5/1/27 TBDDiane Walker5/1/26 4 Pos.NameExp. Alyssa Fuehrer5/1/26 5 Catharine RobinsonN/ADiana Grunow 5/1/26 16 7 Earll MurmanN/ADavid Tolmie5/1/28 2 John NowakN/A 3 Richard JahnkeN/A 4 VACANTN/A 5 VACANTN/A 6 VACANTN/A 7 VACANTN/A 8 PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7) Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall Pos.NameExp. Name _______, City Council (Chair)Samantha Bair Jones, Chair 12/31/27 1 Joanna Sanders, City ClerkStephen Mader 12/31/26 2 Melody Eisler, Library DirectorRick Jahnke, Chair12/31/27 3 John Polm, School District SuperintendentViki Sonntag12/31/26 4 ________, School District Video InstructorVACANT12/31/25 5 Richard Durr, School District RepresentativeVACANT 12/31/25 6 VACANT, Video ProfessionalAndreas Andreadis12/31/27 7 _____________, Citizen Representative VACANT, Student Representative CIVIL SERVICE COMMISSION (3) VACANT Producers Group Representative (Optional)Meets as needed Pos.NameExp. VACANT Education Group Representative (Optional) Darryl Elmore 12/31/25 1 CLIMATE ACTION COMMITTEE (15) VACANT12/31/27 2 Meets bi-monthly 3:00 p.m. on 2nd Tuesday Richard Sussman 12/31/29 3 Exp. Pos.Name FORT WORDEN PDA (9-11) N/A 1 Jefferson County BoCC (Heather Dudley-Nollette) N/A Council Liaison: Libby Wennstrom 2 City Council (Owen Rowe) Meets at Fort Worden Commons B N/A 3 JeffPUD (Jeff Randall) Pos.NameExp. N/A Jefferson County Public Health (Laura Tucker) 4 N/ABrad Mace10/24/25 5 Jefferson Healthcare (Kees Kolff)1 N/ATracy Garrett 10/24/25 6 Jeff. Transit (Nicole Gauthier/Amy Hall)2 N/ADavid King10/24/26 7 Port of PT ( Carol Hasse/Eric Toews)3 N/AVACANT10/24/26 8 PT Paper Corp. (Michael Clea)4 12/31/26John Begley10/24/24 9 Cindy Jayne - Chair 5 12/31/28Steve Dowdell 10/24/24 10 Crystie Kisler - At Large 6 ` 12/31/28VACANT 10/24/24 11 David Wilkinson- At Large 7 12/31/27 12 Jaime Duyck- At Large 8 VACANT10/24/22 12/31/2710/24/25 13 Krista Meyers - At Large 9 12/31/2610/24/25 14 Kate Chadwick (Policy)- At Large 10 Dave Seabrook- At Large 12/31/2710/24/25 1511 EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD Council Liaison: Amy Howard Meets 2nd Thursday at 12:30 at Council Chambers Pos.NameExp. VACANT 5/1/25 1 Gabrielle Vanwert5/1/26 2 Julia Cochrane5/1/27 3 Amber Kent 5/1/28 4 Aimee Krouskop5/1/26 5 6 VACANT 5/1/27 VACANT 5/1/25 7 5/1/26 Devin González 8 Francisca Ramirez Aquino5/1/27 9 Agenda Bill AB26-006 Meeting Date: January 20, 2026 Agenda Item: Consent VII.D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Melody Sky Weaver Date Submitted: 1-15-2026 Department: Community Services Department Contact Phone: 360-344-3054 SUBJECT: Resolution 26-001 Amending City Council Rules of Procedure CATEGORY: BUDGET IMPACT: ConsentResolutionExpenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Culture and Society Committee was asked by Council to review sections 1.10 of the City Council Rules and Procedure document. City Council tasked the Culture and Society Committee on 6/4/2024 to work on a Workshop Agenda template and it was finished on 7/10/2024. The Workshop Agenda is Exhibit G in the City Council Rules and Procedure document. Opening section of: 1.10 Workshops. The primary purpose of workshops is to shape significant policy and aiding in the development of items that will ultimately require City Council action. Agenda items are intended to be substantive and not include day-to-day operational issues or routine, procedural items. The Culture and Society Committee was asked by Council to review sections 2.4 Public Comments of the City Council Rules and Procedure document. City Council tasked the Culture and Society Committee on 2/3/2025 to work on a public comment script, including notes to the Presiding Officer, that may be used to assist in facilitating public comment. The Public Comment Script was finished on 7/9/2025. The Public Comment Script is Exhibit H in the City Council Rules and Procedure document. Opening section of: 2.4 Public Comment. The City Council desires to allow a maximum opportunity for public comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the Presiding Officer, in the Presiding Officer’s discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. Staff recommendthat Council adopts the Workshop Agenda Template and Public Comment Script. ATTACHMENTS: 1) Attachment 1 – Council Rules- August 2025 updates- CLEAN 2) Attachment 2 – Council Rules August 2025 updates- Track Changes 3) Resolution 26-001 Amending City Council Rules of Procedure CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 26-001 Amending City Council Rules of Procedure ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: CITY OF PORT TOWNSEND CITY COUNCIL RULES OF PROCEDURE A Comprehensive Collection of Meeting Rules, Coordination Procedures, Public Hearing Procedures, and Applicable References from the Revised Code of Washington Adopted June 19, 2000 Revised October 2, 2000 Revised April 16, 2001 Revised March 4, 2002 Revised April 15, 2002 Revised June 3, 2002 Revised June 17, 2002 Revised August 5, 2002 Revised February 23, 2004 Revised March 1, 2004 Revised February 22, 2005 Revised May 1, 2006 Revised March 3, 2008 Revised September 11, 2014 Revised November 3, 2014 Revised April 8, 2015 Revised June 22, 2016 Revised February 6, 2018 Revised September 17, 2018 Revised April 1, 2019 Revised October 4, 2021 Revised June 4, 2024 Revised January 27, 2025 Revised January 20, 2026 CITY OF PORT TOWNSEND Exhibit A ARTICLE 1 CITY COUNCIL MEETINGS ............................................................................1 1.1 City Council Meetings .............................................................................................1 1.2 Election of Officers ..................................................................................................1 1.3 Presiding Officer ......................................................................................................2 1.4 Quorum ....................................................................................................................2 1.5 Attendance/Excused Absences ................................................................................2 1.6 Special Council Meetings ........................................................................................2 1.7 Council Packet Material ...........................................................................................3 1.8 Council Business Meeting Agenda ..........................................................................3 1.9 Consent Agenda .......................................................................................................3 1.10 Workshops ...............................................................................................................4 1.11 Retreat ......................................................................................................................4 1.12 Training/Orientation ................................................................................................4 1.13 Council Transparency ..............................................................................................5 1.14 City Clerk/Minutes/Public Information Access .......................................................5 ARTICLE 2 CITY COUNCIL MEETING PROCEDURES .................................................5 2.1 Rules of Order ..........................................................................................................5 2.2 Motions ....................................................................................................................6 2.3 Order of Business .....................................................................................................6 2.4 Public Comment.......................................................................................................6 2.5 Final Agenda Items ..................................................................................................7 2.6 Permission Required to Address the City Council ..................................................7 2.7 Voting ......................................................................................................................8 2.8 Remote Participation by Council Members .............................................................9 2.9 Enacted Ordinances, Resolutions, and Motion ........................................................9 2.10 Resolutions ...............................................................................................................9 2.11 Ordinances ...............................................................................................................9 2.12 Legislative Process for Ordinances, Resolutions, and Motions .............................10 2.13 Reconsideration......................................................................................................10 2.14 Complaints and Suggestions to the City Council ..................................................10 2.15 Photographs, Motion Pictures, Video Tape/Permission Required for Artificial Illumination ............................................................................................................11 2.16 Guidelines for Processing New Matters/Suggestion Board ...................................11 ARTICLE 3 DUTIES AND PRIVILEGES OF MEMBERS ................................................12 3.1 Forms of Address ...................................................................................................12 3.2 Filing City Council Vacancies ...............................................................................12 ARTICLE 4 - COMMITTEES, BOARDS, WORD GROUPS AND COMMISSIONS ........12 4.1 Committees ............................................................................................................12 4.2 General Rules Applicable to Citizen Advisory Boards .........................................13 Revised August, 2025 ii Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A 4.3 Definitions..............................................................................................................13 4.4 Purpose and Application ........................................................................................14 4.5 Scope of Work .......................................................................................................14 4.6 Membership, Nomination and Confirmation Process, and Residency Requirements .........................................................................................................15 4.7 Officers/Indemnification and Election ...................................................................16 4.8 Quorums/Transacting Business .............................................................................16 4.9 Terms of Office and Vacancies..............................................................................16 4.10 Conflicts of Interest................................................................................................16 4.11 City Council Committee ........................................................................................16 4.12 Liaison, Representative, and Officer Roles ...........................................................16 4.13 Procedures, Records, and Minutes .........................................................................19 4.14 Meetings, Open Public Meetings Act, and Public Records Act ............................19 4.15 Communications to the City Council .....................................................................20 4.16 Compensation and Reimbursement of Expenses ...................................................20 4.17 Lobbying Efforts ....................................................................................................20 ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION ................20 5.1 Role of the City Manager .......................................................................................20 5.2 Administrative Interference by Council Members ................................................21 5.3 Administrative Complaints Made Directly to Individual Council Members .........21 5.4 Administrative Complaints ....................................................................................21 5.5 City Manager Evaluation .......................................................................................21 ARTICLE 6 - PUBLIC HEARING PROCEDURES ...............................................................22 6.1 Appearance of Fairness Doctrine ...........................................................................22 6.2 Actions for a Public Hearing..................................................................................24 ARTICLE 7 - REIMBURSEMENT 7.1 Purpose ...................................................................................................................24 7.2 Travel Expenses and Reimbursement. ...................................................................24 7.3 Travel Authorization When Required. .............................................................25 Exhibit A Resolution 98-044, Establishing a Policy of Action Minutes ................27 Exhibit B Parliamentary Procedure at a Glance....................................................29 Exhibit C Agenda Format.........................................................................................31 Exhibit D List of Standing Committees and Mission Statements .........................32 Exhibit E City Manager Evaluation Form .............................................................34 Exhibit F Public Hearing Procedures .....................................................................41 Exhibit G Workshop Agenda Template ..................................................................57 Exhibit H Public Comment Notes to Presiding Officer and Script.......................59 Revised August, 2025 iii Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A Appendix 1 Proclamation Policy .................................................................................61 Policy Statement: The Council Rules should be considered a means to an end and not an end in themselves. If used well, rules of order will advance fundamental goals and principles. They will help the Council spend its time well and make good decisions on behalf of the community. The rules should not become the master and the primary focus for the Land Acknowledgement: The land that we know as Port Townsend was first known as a Chetzemoka, was born at qatáy in 1808. While this area belonged, and still belongs, it is acknowledged that other local tribes camped along the beaches as they visited or moved along in their travels. The City of Port Townsend honors the sovereignty and treaty rights of the three betterment of our local Indigenous Peoples. Revised August, 2025 iv Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A ARTICLE 1 CITY COUNCIL MEETINGS 1.1 City Council Meetings. (a) All regular meetings of the City Council shall be held at the times and locations specified by applicable ordinances and resolutions of the City Council. (b) All meetings of the City Council and committees thereof shall be open to the public, except as provided for in RCW 42.30.110 or RCW 42.30.140. (c) The Pledge of Allegiance may be recited before every regular meeting, special meeting, workshop, and committee meeting of the City Council. (d) The Presiding Officer may recite the Land Acknowledgment before City Council meetings held during the week of Indigenous Peoples Day, during Native American Heritage month, or on any other appropriate occasion. 1.2 Election of Officers. Procedures for electing officers are as follows: (a) Biennially, at the first meeting of a new City Council, Council members shall choose a presiding officer from their number who shall have the title of Mayor. In addition to the mayoral powers listed in RCW 35A.13.030, the Mayor shall continue to have all the rights, privileges and immunities of a Council member. Following the election of the Mayor, there shall be an election for Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that of the Mayor. The Mayor and Deputy Mayor shall serve for two years consistent with RCW 35A.13.030 and RCW 35A.13.035. The Mayor and Deputy Mayor can be changed by a super majority vote of the City Council. If a permanent vacancy occurs in the office of Mayor or Deputy Mayor, the Council members, at their next regular meeting, shall select a Mayor or Deputy Mayor from their number for the unexpired term. (b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nominations. Each member of the City Council shall be permitted to nominate one person and nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at this time. Nominations are then closed. (c) Except when there is only one nominee, election shall be by written ballot. Each election. Thereafter, the City Clerk shall record in the minutes the ballot results. (d) In the event the City Council is unable to agree on a Mayor by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. The Acting Revised August, 2025 1 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A Mayor shall be the Council member who just previously served as Deputy Mayor; or if such person is not a member of the Council, the Council member with the highest seniority as determined by the City Clerk. Ties shall be resolved in a contest by chance. The Acting Mayor and Acting Deputy Mayor shall continue in office and exercise such authority as is described in RCW 35A.13.035 until the Council members agree on a Mayor, at which time the role of Acting Mayor and Acting Deputy Mayor shall cease and terminate. (e) Following the election for Mayor, the newly elected Mayor shall conduct the election for Deputy Mayor following the same process as described for the election of the Mayor. 1.3 Presiding Officer. The Mayor shall preside at meetings of the Council, be recognized as the head of the City for all ceremonial purposes, and shall have no regular administrative duties in accordance with RCW 35A.13.030. In case of the Mayor's absence or temporary disability, the Deputy Mayor shall act as Mayor during the continuance of the absence. In case of the absence or temporary disability of the Mayor and Deputy Mayor, Mayor Pro Tempore selected by the Council members shall act as Mayor during the continuance of the absences. The Mayor or Deputy Mayor are also referred to as "Presiding Officer" in these Rules of Procedure. (a) The Presiding Officer shall preserve order and decorum, confining Council members to debate the question under discussion. (b) The Presiding Officer may move, second and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members, and shall not be deprived of any of the rights and privileges of a Council member by reason of acting as the Presiding Officer. 1.4 Quorum. At all meetings of the City Council, four Council members, who are present and eligible to vote, shall constitute a quorum for the transaction of business. A number less than four Council members does not constitute a quorum for the transaction of business and a lesser number may adjourn from time-to-time, provided that written notice of such adjournment be posted on the exterior Council chamber doors per RCW 42.30.090. Council meetings adjourned under the previous provision shall be considered regular meetings for all purposes. 1.5 Attendance/Excused Absences. RCW 35A.12.060 provides that Council members shall forfeit their office by failing to attend three consecutive regular meetings of the Council without being excused by the City Council. Council members should notify the City Clerk, the City Manager, and the Presiding Officer of any absences at least fourteen days prior to the meeting, if possible. If not possible, Council members must notify the City Clerk, the City Manager, and the Presiding Officer at the earliest possible time. Barring any objections, prior notification of the absence to the Presiding Officer will be considered an excused absence. Excusing unnoticed absences will be considered as part of the consent agenda at the following business meeting. 1.6 Special Council Meetings. Procedures for setting a special meeting are as follows: (a) A special meeting may be called by the Presiding Officer or any four Council members. Revised August, 2025 2 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (b) Notice of the special meeting shall be prepared in writing by the City Clerk. The notice shall contain information designating the time, location, and the subject or agenda of the meeting. (c) The notice shall be delivered by mail, fax, electronic mail, or personally to the residence of each Council member, the City Manager, and the business office of each local newspaper, radio and television station that has on file a written request for notice of special meetings. The notice must be delivered at least twenty-four (24) hours prior to the meeting. (d) The notices provided in this section may be dispensed with or disregarded within the circumstances provided by RCW 42.30.080, that is: 1. Any member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice; 2. Any member who was actually present at the meeting at the time it convenes; and 3. In the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage as per RCW 42.30.080. 1.7 Council Packet Material. Council members should read the agenda material and ask clarifying questions prior to the City Council meeting, when possible. 1.8 Council Business Meeting Agenda/Consent Agenda. The City Clerk, under the direction of the City Manager, will arrange a list of proposed matters according to the order of business and prepare an agenda for the City Council. After the proposed agenda has been approved by the Mayor and Deputy Mayor, a copy of the agenda and supporting materials will be prepared for Council members, the City Manager, the public, the city website and the press and any staff member who has requested a packet, on or before 4:30 p.m., four calendar days before a regular City Council meeting. The Presiding Officer, three Council members, or the City Manager may introduce a new item to the agenda at a meeting. As part of any regular business meeting, the Presiding Officer will seek suggestions for the current or future agenda from Council Members. 1.9 Consent Agenda. The City Manager, in consultation with the Presiding Officer, shall place matters on the consent agenda that: (a) Have been previously discussed by the City Council; (b) Are based on the information delivered to Council members by the administration that can be reviewed by a Council member without further explanation; or Revised August, 2025 3 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (c) A likely. Since adoption of any item on the consent agenda implies unanimous consent, any Council member shall have the right to remove any item from the consent agenda. Prior to the vote on the motion to adopt the consent agenda, the Presiding Officer shall inquire if any Council member wishes an item to be withdrawn from the consent agenda. If any matter is withdrawn, the Presiding Officer shall place the item on the agenda for the current or a future meeting. The proper City I move adoption of the consent agenda." This motion shall be non-debatable and will have the effect of moving to adopt all items on the consent agenda, although Council members may ask clarifying questions. 1.10 Workshops. The primary purpose of workshops is to shape significant policy and aiding in the development of items that will ultimately require City Council action. Agenda items are intended to be substantive and not include day-to-day operational issues or routine, procedural items. No final action will be taken. The City Council will provide direction and recommendations by consensus. However, if there is not clear consensus on an item, a motion may be made and a vote taken. Unless otherwise noted or announced by the Presiding Officer, public comment will be allowed on each agenda item following the staff presentation and Council question and answer period. The City Clerk, under the direction of the City Manager, and with the advice of the Mayor and Deputy Mayor shall arrange a City Council workshop agenda for the meeting. After the proposed agenda has been approved by the Mayor and Deputy Mayor, a copy, along with any supporting materials, shall be prepared for Council members, the City Manager, the public, the city website and the press, on or before 4:30 p.m., four (4) calendar days before the City Council workshop. Attached as Exhibit G is an example workshop agenda template. 1.11 Retreat. The City Council shall hold an annual Strategic and Work Plan Retreat with optional additional quarterly retreats to create or review the Strategic and Work Plans for the year and subsequently confer with Staff on progress and possible adjustments. 1.12 Training/Orientation. (a) Open Public Meetings Act. Every new Council member is required to complete Open Public Meetings Act (OPMA) training within ninety days of taking the oath of office. Thereafter, every Council member must complete OPMA training every four years. Revised August, 2025 4 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (b) Public Records Act. Every new Council member is required to complete Public Records Act and Preservation and Destruction of Public Records (PRA) training within ninety days of taking the taking the oath of office. Thereafter, every Council member must complete PRA training every four years. (c) Council members are strongly encouraged to attend the Association of Washington Cities Elected Officials training during their first year in office. (d) As new Council members join the City Council, the City Manager and City Clerk will host an orientation program that provides an opportunity for new Council members to tour City facilities, learn about the City technology, and ask any questions about City operations and procedures. 1.13 City Council Transparency. The City Council is dedicated to open and transparent communication, discussion, and governance. Council members and the public should have sufficient time to thoroughly study an issue and ask any questions. In determining whether to proceed to final action, the Council members should consider whether the matter is urgent, routine, or in need of significant public process. Many routine matters may be completed in one meeting; more complicated issues may require more time to completely understand before deciding. The goal is ensuring that the Council members and the public have adequate time to study issues and ask questions. 1.14 City Clerk/Minutes/Public Information Access. The City Clerk shall be ex-officio Clerk-of-the-Council and shall keep minutes as required by law and in accordance with City of Port Townsend, Resolution 98-044 adopted on April 6, 1998, and attached as Exhibit A. In the absence of the City Clerk, the City Clerk shall appoint a replacement to act as Clerk-of-the- Council. The City Clerk shall record the proceedings of all public hearings, regular meetings, workshop sessions, hearings, special sessions, and other meetings when possible. The recordings shall be posted on the City website. All regular meetings, workshop and study sessions shall be live streamed on the City website for public informational purposes if held in appropriate venue. End of Article 1 City Council Meetings ARTICLE 2 - CITY COUNCIL MEETING PROCEDURES 2.1 Rules of Order. Rules of order not specified by statute, ordinance or resolution shall be governed by the most recent edition of Robert's Rules of Order - as published by the Roberts Rules Association. A quick reference chart of the most common "Rules of Order" questions is attached as Exhibit B. (a) Council members should speak to the issues in a civil manner, respecting the viewpoints of others, focusing on the issue at hand, sharing their own motives and reasons for supporting or not supporting an item for discussion, in a polite manner towards each other and the public. (b) Council members shall have five minutes, maximum, per comment (instead of the 10 Revised August, 2025 5 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A objection. 2.2 Motions. All items of business placed before the City Council that require the expenditure of City Council or administration resources shall be in the form of an affirmative motion. Affirmative motions are preferred to prevent "approval by default" of a failed negative motion. 2.3 Order of Business. The accepted order of business for the first and second regular business meeting of the City Council shall be transacted as shown in the attached Exhibit C Agenda Format; provided, however, that the Presiding Officer may, during a City Council meeting, rearrange items on the agenda to conduct the business before the City Council more expeditiously. This accepted order of business may also be changed from the format shown by a majority of the full City Council. 2.4 Public Comment. The City Council desires to allow a maximum opportunity for public comment. However, the business of the City must proceed in an orderly, timely manner. At any as are necessary to prevent disruption of other necessary business. (a) Public comment on items not on the agenda and the consent agenda are limited to a total of 30 minutes per meeting unless revised by the Presiding Officer; speakers will be allotted three minutes per individual. For an item not on the agenda that, based on the number of persons indicating an intent to speak, may require more than 30 minutes for public comment, consideration will be given to setting an agenda item at a future City Council meeting for public comment on the item. After the comment period, the Presiding Officer may recognize the City Manager for the limited purpose of providing a brief response, or comment, or summary of expected action. No debate of the merits of the item should occur at this time. (b) Any member of the public who wishes to address the City Council on an item on the current agenda shall make such request to the Presiding Officer at the time when comments from the public are requested during the agenda item discussion. The Presiding Officer may impose a reasonable time limit (for example thirty minutes) in order to ensure that the City Council may complete the agenda in a timely manner. (c) and relationship to the City, i.e. live or work in the city limits. No in person comments be subject to removal from the meeting. (d) Persons attending a meeting remotely may be able to make public comment if they are logged in through the remote meeting platform, otherwise remote attendance will not allow for public comment. Persons attending a meeting remotely who wish to make public comment must use the raise your hand function on the remote meeting platform. When asked by the Presiding Officer, the clerk will unmute the speaker for three Revised August, 2025 6 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A minutes. Remote speakers should also begin their comments by stating their names and relationship to the City. (e) All comments shall be addressed to the City Council. There will be no demonstrations during or at the conclusion of anyone's presentation. (f) These rules are intended to promote an orderly system of holding a public meeting, to give every person an opportunity to be heard and to ensure that no individuals are embarrassed by exercising their right of free speech. Attached as Exhibit H is a public comment script, including notes to the Presiding Officer, that may be used to assist in facilitating public comment. 2.5 Final Agenda Items: (a) Convening of an executive session is normally shown on each meeting agenda; if added after the agenda is published, it will be announced by the Presiding Officer after the Roll Call. Before convening an executive session, the Presiding Officer will announce the reason for and anticipated length of the executive session. (b) The agenda shall provide a time when the Presiding Officer ("Presiding Officer's Reports") or Council members ("Comments From Council Members") may bring before the City Council any business that they feel should be deliberated upon by the City Council or added to future agenda. These matters need not be specifically listed on the agenda, but formal action on such matters should be deferred until a subsequent City Council meeting unless the matter requires immediate action. Council Committee Chairs may use this time to update the full City Council on the work of the Committee. There shall be no lectures, speeches or grandstanding. (c) Meetings should end before 9:30 p.m. The City Council shall be deemed to have approved an extension of the meeting beyond 9:30 p.m. unless a member requests a vote to whether to extend or adjourn. A new time limit must be established before taking a Council vote to extend the meeting. The items not acted upon or considered shall be deferred to the next regular City Council meeting. (d) In the event of emergency, such as a fire, threatened violence, or inability to regain good order, the Presiding Officer shall forthwith declare the meeting adjourned and the City Council shall immediately leave the premises. If possible, the City Council should reconvene at another location selected by a majority vote of the members. If the City Council reconvenes the meeting in another location, the City Council may only take action on matters appearing on the agenda and members of the press shall be allowed to attend. The minutes of the meeting shall state the reason for the emergency or disruption. 2.6 Permission Required to Address the City Council. Persons other than Council members and administration shall be permitted to address the City Council upon recognition or Revised August, 2025 7 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A introduction by the Presiding Officer or the chair of the appropriate City Council committee. Groups may also request time on the agenda for a special presentation, including a proclamation, by contacting the Presiding Officer or the City Clerk at least three weeks prior to the meeting. The Presiding Officer may waive the notice. 2.7 Voting. The votes during all meetings of the City Council shall be transacted as follows: (a) Unless otherwise provided for by statute, ordinance, or resolution, all votes shall be taken by voice, except that at the request of any Council member, a roll call vote shall be taken by the City Clerk. The order of the roll call vote shall be determined by the Presiding Officer. (b) In case of a tie in votes on any proposal, the proposal shall be considered lost. (c) Council members who were in or near the Council chambers when the question was put, shall give their votes unless the City Council, for stated, special reasons, shall excuse those members by motion. Council members who are not excused from voting, and who (d) The passage of any ordinance, grant or revocation of franchise or license, any resolution for the payment of money, any approval of warrants, and any resolution for the removal of the City Manager shall require the affirmative vote of at least a majority of the whole membership of the City Council. (e) The passage of any public emergency ordinance (an ordinance that takes effect immediately), expenditures for any calamity or violence of nature or riot or insurrection or war, and provisions for a lesser emergency, such as a budget amendment, shall require the affirmative vote of at least a majority plus one of the whole membership of the City Council. (f) The passage of any motion or resolution shall require the affirmative vote of at least a majority of the membership of the City Council who are present and eligible to vote, unless otherwise required by provisions of Washington law, the Port Townsend Municipal Code, or these rules. (g) In the situation when the City Attorney states that a Council participation would violate or appears to be violating the appearance of fairness doctrine by the members failure to recuse, a super majority (majority plus 1 of members present) of the nonaffected Council members may vote to require the affected member not to participate in a particular proceeding, and if so, the affected Council member's vote shall not be counted and the affected Council member shall not participate in the proceeding. (h) vote on a pending motion) allows a vote on the pending motion to immediately take Revised August, 2025 8 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A to a vote, in which case, debate is only terminated if adopted by a 2/3 vote of the Council members present. 2.8 Remote Participation by Council Members. Teleconference or videoconference participation by Council members may be allowed, but is not preferred, and is subject to reasonable technical availability at the meeting location. Requests to use teleconference or videoconference participation should be limited and will be granted barring any objections. Adequate notice for these requests must be conveyed to the City Clerk and the Presiding Officer to permit installation of the required equipment prior to the specified City Council meeting or meetings. In such case, a microphone pickup must allow the teleconference or videoconference participant to engage in the City Council discussion and be heard. If possible, remote members should turn on cameras during meetings. Teleconferencing or City Council motion. 2.9 Enacted Ordinances, Resolutions, and Motions. (a) An enacted ordinance is a legislative act prescribing general, uniform, and permanent rules or regulations relating to the operation and corporate affairs of the municipality. The City Council action shall be taken by ordinance when required by law or when such conduct is enforced by penalty. (b) An adopted resolution is an administrative act, which is a formal statement of policy concerning matters of special or temporary character. City Council action shall be taken by resolution when required by law and in those instances when an expression of policy more formal than a motion is desired. (c) An adopted motion is a form of action taken by the City Council to direct that a specific action be taken on behalf of the municipality. A motion, once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is not required by law, and where such motion is not in conflict with existing State or Federal statutes, City ordinances, resolutions or these rules. 2.10 Resolutions. A resolution may be put to its final passage on the same day on which it was introduced. However, the City Council may invoke the two (2) reading procedure as described below to facilitate public understanding or comment on the resolution. The title of each resolution shall, in all cases, be read prior to its passage; provided, should a Council member request that the entire resolution or certain of its sections be read, such requests shall be granted. Public copies will be available on the City website. 2.11 Ordinances. The procedures for passing ordinances are as follows: Revised August, 2025 9 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (a) A Council member may, in open session, request of the Presiding Officer that the City Council study the wisdom of enacting an ordinance. The Presiding Officer then may assign the proposed ordinance to the administration, a committee, or the committee-of- the-whole for consideration. The committee or administration shall report its findings to the City Council. The City Manager may propose the drafting of ordinances, per RCW 35A.13.080. Citizens and Boards and Commissions may also propose consideration of ordinances and resolutions. (b) All ordinances should have separate readings at two separate City Council meetings. At each reading, the title of an ordinance shall, in all cases, be read prior to its passage; provided that should a Council member request that the entire ordinance or certain of its sections be read, such request shall be granted. Copies should be made available on the City website prior to the meeting. (c) Any ordinance repealing any portion of the Port Townsend Municipal Code shall also repeal the respective portions of the underlying ordinance(s). 2.12 Legislative Process for Ordinances, Resolutions, and Motions. Prior to final passage of all ordinances, resolutions or motions, such documents or proposals shall be designated as DRAFTS. All such drafts shall also be dated to include the most recent revision. (d) PROPOSED DRAFTS may contain the name of the group, organization, committee or individual originating, initiating, or sponsoring the proposal prior to the first presentation to the City Council when vote is taken directing some official action or further consideration. Proposed drafts may be initiated by citizens or by boards, commissions, or other task groups. All such drafts shall be dated. (e) COUNCIL DRAFTS shall be documents or proposals which have been presented in open session and voted on by the City Council when the resultant City Council action was other than passage or a vote to cease further consideration 2.13 Reconsideration. Any action of the City Council, other than final passage of resolutions or ordinances or any action previously reconsidered, shall be subject to a motion to reconsider, including final action on applications for legislative changes in land use status. Reconsideration can be requested only by motion of a member of the prevailing side of the original motion or from a member who had an excused absence the night of the vote. A motion to reconsider an action must be made within thirty days for action to be reconsidered. A motion to reconsider is debatable only if the action being reconsidered is debatable. Upon passage of a motion to reconsider, the subject matter is returned to the table anew for any action the City Council deems advisable. 2.14 Complaints and Suggestions to the City Council. When citizen complaints or suggestions are brought before the City Council covering an issue not on an agenda through public comment, City Council correspondence, or other method, the Presiding Officer shall first determine whether the issue is legislative or administrative in nature and then: Revised August, 2025 10 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (a) If legislative, and a complaint about the letter or intent of legislative acts or suggestions for changes to such acts, and if the City Council finds such complaint suggests a change to an ordinance or resolution of the City, the Presiding Officer should refer the matter to the City Manager for study and recommendation as part of the Suggestion Board. (b) If administrative, and a complaint regarding administrative staff performance, administrative execution of legislative policy, or administrative policy within the authority of the City Manager, the Presiding Officer should then refer the complaint directly to the City Manager for review, if the complaint has not been so reviewed. The City Council may direct that the City Manager brief or report to the City Council when 2.15 Photographs, Motion Pictures, Video Tape/Permission Required for Artificial Illumination. No photographs, motion pictures, or videotapes that require the use of flashes, flood lights, or similar artificial illumination shall be made at City Council meetings without the consent of the Presiding Officer or a majority of the City Council. 2.16 Guidelines for Processing New Matters/Suggestion Board. (a) The goal of this guideline is to provide a process that allows the City Council to consider proposals that are not part of the approved budget or work plan in a cumulative, orderly process with opportunity to take into consideration the impact of a new project on both existing projects and other proposed projects. This rule does not apply to routine matters that do not involve significant staff or City Council time (for example, contract approvals, proclamations). (b) New matters may come from advisory boards, Council members, or citizens. New matters should be referred to the City Manager who will consider whether the matter fits plan prior to forwarding the recommendation to the City Council. The City Manager may choose to table a request until such time as the City has sufficient resources to assist in completing the task. The City Council may consider the items on the Suggestion Board during the annual work plan retreat. (c) Approximately bimonthly, the City Manager shall present to the City City Council previously indicated should be carried forward on the list of proposals for further consideration or action) that may have come up or been suggested for the City Council. This list will include the City plan, tabling the request, or referring to an outside agency or body. Resolved items will be removed from the suggestion board after they have been reported by the City Manager to the City Council. Tabled items may be removed from the suggestion board after the annual work plan retreat. (d) The City Council may, by a vote of the majority, choose to act on any tabled item. In doing so, the City Council shall consider the following: 1. Estimate of time, staff resources and cost (administrative and monetary) to Revised August, 2025 11 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A implement the proposal; 2. Estimate of impact of implementing the new proposal on existing projects; 3. Consistency with adopted plans and policies; and 4. Ability of the City to resolve the matter. (e) At the meeting(s) which the City Council considers new proposals, public comment on all the items shall be limited to thirty (30) minutes total. The Presiding Officer may allocate this time as necessary among items, giving consideration to the number of persons who have indicated an intent to speak. A majority plus one of the full Council (five members) may approve a motion to extend the above time limits. Such motion shall be non-debatable. (f) Generally, the City Council should discuss the list of new proposals at a business meeting, and place items for possible action on the next Council meeting when New Business is considered. End of Article 2 City Council Meeting Procedures ARTICLE 3 - DUTIES AND PRIVILEGES OF MEMBERS 3.1 Forms of Address. 3.2 Filling City Council Vacancies. If a vacancy occurs in the office of a Council member, the City Council will follow the procedures outlined in RCW 42.12.070. In order to fill the vacancy with the most qualified person available until an election is held, the City Council will widely distribute and publish a notice of the vacancy, the procedure, and any application form for the vacancy. The City Council will draw up an application form which contains relevant information to answer set questions posed by the City Council. The application forms will be of the new Council member. End of Article 3 - Duties and Privileges of Members ARTICLE 4 - COMMITTEES, BOARDS, WORK GROUPS, AND COMMISSIONS 4.1 Committees. The City of Port Townsend is a Council-Manager form of government and has adopted a committee structure applicable to the normal Council-Manager system. The City is constantly working to improve the ways in which the public can meaningfully access the City Council and how the City Council engages with, and encourages, public involvement. The City safety, and wellbeing. The procedures governing all committees, boards and commissions, and task force groups established by the City Council or involving a Council member, shall be as follows: Revised August, 2025 12 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (a) All standing committees shall be established or provided by City Council resolution. See Exhibit D for current standing committees. (b) All other City Council committees, boards and commissions, and task force group rules or operating procedures shall be established by the City Council directive with special attention to RCW 35A.13.120 and the rules provided in Section 4.2, after consultation with the City Manager. Such committees, boards and commissions, and task force groups enabling legislation shall be subject to periodic review to determine whether its function continues to be necessary and an appropriate use of City and volunteer resources. (c) Committees, boards and commissions, and task force groups shall make recommendations, when appropriate, on proposed ordinances, resolutions, and motions within their area of responsibility or interest, before action is taken by the City Council. The appropriate spokesperson shall present the recommendations that could lead to final action during the discussion of the business item on the City Council agenda. The City Council values community input and will work with staff liaisons and volunteer members to ensure the groups have adequate training to record recommendations in the form of a motion from the body so recommendations may be forthcoming to the City Council. (d) For Advisory Boards, appointments shall be made by the City Council after nomination by the Mayor. (e) Council member appointments shall be made by the Mayor subject to confirmation by the City Council. 4.2 General Rules Applicable to Resident Advisory Boards. All Advisory Boards, Task 4.3 Definitions. (a) Council to give advice on particular subjects and perform such other functions as prescribed by the City Council. Advisory Board also includes task force groups, subcommittees, or working groups formed by City Council resolution for short periods of time or for specific tasks. Each Advisory Board will operate under the direction of and coordinate with one of the standing City Council committees. (b) Committees: Council members appointed to study particular topics. Committees may be standing or ad hoc depending on the topic to be studied and the needs of the City. (c) Commissions: Statutory bodies such as the Planning Commission or the Lodging Tax Advisory Committee Revised August, 2025 13 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (d) Task Force: a body appointed by the City Council to study or work on a particular subject or problem for a set project. A task force will cease to meet upon completion of its charge as given by the City Council. 4.4 Purpose and Application. The purpose of this section is to establish general provisions applicable to all Advisory Boards, Commissions, and Task Forces. The provisions of this article govern all Advisory Boards unless otherwise specifically provided by ordinance, motion, or resolution of the City Council, or as may be required by State law. In establishing an Advisory Board, the City Council shall consider the following: (a) Scope of work, and clear task description, including whether it is legislative or administrative; (b) Term and sunset provisions; (c) Membership, nomination and confirmation process, and residency or other special member requirements; (d) Place of board within City or City Council structure and to whom the Board will report: (e) Council committee assignment and City Council committee liaison assignment; (f) Time frames for board action on tasks; (g) Time frames for City Council or committee action; for example, periodic review or interim reports; (h) Staffing, if any, for Advisory Boards and identification of which City Department bears any staffing responsibility or expense for board; and (i) 4.5 Scope of Work. (a) Each Advisory Board, when it is formed, will have a specific statement of purpose and function, which will be re-examined periodically by the City Council, with input from the appointed Advisory Board members, to determine its effectiveness. This statement of purpose, as well as other information regarding duties and responsibilities, will be made available to all members when appointed. (b) The City Council or governing committee may determine any specific guidelines or tasks to be referred to the Advisory Board by motion or resolution. If a majority of the board desires to be tasked with an additional project, a resolution will be forwarded through the recommendation to the City Council. The City Manager may choose to table a request Revised August, 2025 14 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A until such time as the City has sufficient resources to assist the body in completely the task. The City plan. The City Council recognizes the value of community input in the governing process and encourages generative discussion within Advisory Boards but also must balance the needs of the entire City. (c) Each Advisory Board should develop a work plan as defined by its enabling legislation and submit an annual plan for approval to the governing Council committee. This annual comprehensive plan, and functional plans. Staff, Council committee liaison, and the annual work plan. For boards that have a working budget and pre-existing funding stream, the work plan must be submitted during the (d) The scope of work for the Commissions, such as the Lodging Tax Advisory committee and the Planning Commission, is set by statute. The City Council may refer additional projects or work to the statutory bodies that are related to their statutory remit. Commissions may also request to additional projects using the process above. 4.6 Member Requirements, Nomination and Confirmation Process, and Residency Requirements. The number of members and any specific qualifications of each Advisory Board shall be set forth by resolution of the City Council. Unless otherwise specifically provided by applicable resolution or motion, or as may be required by State law, the following procedures and requirements shall apply to all members of each Advisory Board: (a) Each person, at the time of nomination and continuing uninterrupted thereafter, serving on an Advisory Board shall be a resident of, own a business located in, or work in the City. (b) Each person to be appointed shall be nominated by the Mayor for a specific numbered position on each Advisory Board. Vacant positions shall be posted and advertised according to City procedures. All applications received shall be reviewed by the Mayor who will confer and work with the City Council committee liaison to conduct an interview of the candidates and recommend the appointment to the City Council for a vote. (c) Each person shall be deemed appointed and shall commence service after confirmation the expiration of the existing term for the position, as applicable. (d) Each confirmation motion by the City Council shall include ending date and term for the position to which the person is appointed and such information shall be entered into the City Council minutes. Revised August, 2025 15 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A (e) the City Council, hold over and continue to serve as a member until the member or a successor is appointed and confirmed by the City Council. (f) Advisory Board membership shall constitute a cross section of related interests. The City values community diversity among members serving on its boards. (g) While volunteers are not limited to serving on more than one board at a time, pre-existing appointments on other boards will be a factor in any new nomination. 4.7 Officers Identification and Election. Each Advisory Board shall elect from its capacity for one full calendar year, or until their successor is elected, or until the Board discontinues its operation, whichever is shorter. The Advisory Board may elect other officers as it deems necessary and such officers shall be set forth in the rules of procedure adopted by the Advisory Board. 4.8 Quorums/Transacting Business. A majority of the appointed members of the Advisory Board shall constitute a quorum for the transaction of business. An affirmative vote of the majority of a quorum in attendance at any meeting shall be necessary to transact business or carry any proposition. 4.9 Terms of Office and Vacancies. Appointments to boards shall be provided in the resolution establishing or providing for a Board. Vacancies shall be filled by the City Council, upon nomination from the Mayor, for the unexpired term in the same manner as the original appointment. Membership vacancies other than through expiration of term shall be filled for the unexpired term. Any member may be removed by City Council action based on the City disagreement with an official recommendation of the board or its members. A member voluntarily forfeits their position by the occurrence of three (3) consecutive and unexcused absences. 4.10 Conflicts of Interest. If any members of an Advisory Board conclude that they have a conflict of interest or an appearance of fairness problem with respect to a matter pending before the Advisory Board so that they cannot discharge their duties on such an Advisory Board, they shall disqualify themselves from participating in the deliberations and the decision-making process with respect to the matter in question. Upon appointment, members shall complete and Advisory Board Members shall complete a Code of Ethics, Open Public Meetings Act, and Public Records Act training in-person during their appointment and shall complete the next available offering. 4.11 City Council Committee. Each Advisory Board, Task Force, and statutory body (other than the Planning Commission) will be assigned to a City Council committee. The City Council c Revised August, 2025 16 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A 4.12 Liaison, Representative, and Officer Roles (a) A City Council committee liaison shall be available to each Advisory Board for the purpose of providing a constructive relationship and open channel of communication between the City Council committee, the full City Council, and the Advisory Board without implying direction, review, or management of the activities of the Advisory Board. The Mayor will make appointment recommendations to the full City Council for the Council committee liaison appointments. The City Council committee liaison should City Council committee liaison may attend meetings as appropriate but is not a voting member of the Advisory Board. The City Council committee liaison should address any concerns regarding the Advisory Board to the City Manager. A City Council committee liaison may not be appointed to the statutory commissions. If appropriate, the City Council committee may assign a City Council committee liaison to a task force. Liaison functions and duties may be further defined or directed by the Presiding Officer with concurrence of the City Council City Council committee liaisons to the Planning Commission should refrain from engaging in any activity that could be construed as demonstrating bias or as engaging in ex parte communications. Such activities could include facial expressions or body language, engaging in conversations with citizens, or other such activities.. (b) The City Manager may appoint a primary staff liaison for each committee, board or commission, or task force group, to ensure that meeting notifications and recordkeeping occurs consistent with applicable State laws; to provide professional guidance, issue analysis and recommendations; to assist the board with research, report preparation, and City Council-approved work plan; and to perform other liaison duties as may be assigned by the City Manager. Incorporated by reference herein, Article 5, Relations with City Manager and Administration, Section 5.1, City of Port Townsend Council Rules, and Chapter 35A.13 RCW. The role of the staff liaison is as follows: 1. to provide factual information upon which the members can rely in making their decisions and formulating their advice to the Mayor, the City Council, and City Administration; 2. to facilitate the meeting process by working with the Chair to schedule meeting times, dates, and locations, so as not to conflict with other City functions and activities; 3. adhered to at all times by the committee, board or commission, or task force group; 4. to coordinate with the Chair on the various activities of the committee, board or commission, or task force group; Revised August, 2025 17 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A 5. to provide continuity to the work of the committee, board or commission, or task force group by maintaining complete files of the work of the committee, board or commission, or task force group; 6. to facilitate access to these records upon request by any member, City official, City employee, and members of the public; and 7. to facilitate communication with the City Manager to ensure that the activities advisory board members receive the appropriate training and background information, including governing legislation. (c) A Chair is selected annually by the Advisory Board members and shall serve a term of at least one full calendar year. The membership may request of the City Council that a is to: 1. Call meetings; 2. Chair meetings; 3. Set the meeting agendas in concert with appointed staff and the City Council committee liaison; 4. Coordinate with appointed staff, the City Council Committee liaison, and City communicate the same to the members on any matters under discussion or consideration; 5. Serve as the focal point of communication between individual members and staff and the City Council committee liaisons; 6. Serve as parliamentarian, ensuring that proper parliamentary procedures are followed at all times: and 7. Foster leadership development in the Board for purposes of succession planning. (d) Resident Advisory Boards must be aware and cognizant of the following: 1. All meetings are to be conducted in public session, noticed in accordance with State Law, and in compliance with the Open Public Meetings Act and Public Records Act; 2. Individual members and the collective group should strive to be fair, impartial and respectful of the public, staff, and each other; Revised August, 2025 18 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A 3. Members should respect the limitations of their individual and collective authority. The role of the committee is to advise the City Council. The appointment does not empower the committee to make final decisions, unless ; 4. Members should appreciate differences in approach and point of view, whether from each other, the community, the City Council, or staff; 5. without dominating the discussion or activity of the committee; 6. The Chair should ensure that all members have a fair, balanced and respectful opportunity to share their knowledge and perspective; 7. Members should attempt to reach consensus on issues. If consensus is not possible, strong differing opinions should be recorded and acknowledged in the 8. Members should be transparent and shall disclose any information, interest or relationship of the member in or connected or related to the nature of the work being undertaken by the committee and in the method and timing for conveyance of recommendations to the City Council. 4.13 Procedures, Records, and Minutes. Rules of order not specified by statute, ordinance or the City Council generally will be governed by the most recent version of th Order Newly Revised, 12 edition, or its successor volume. The Advisory Board may adopt supplemental rules of procedure. The City should provide for the taking of minutes and maintain the records of all regular and special meetings. Any Advisory Board may establish standing or ad hoc committees comprised of Board members to assist in accomplishing its duties and responsibilities. Minutes should be filed with the City Clerk's office within 10 days of approval. All correspondence conducted in the course of government business is a matter of official public includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. For the full statutory definition, see RCW 42.56.010(3). 4.14 Meetings, Open Public Meetings Act, and Public Records Act. Each Advisory Board shall hold regular public meetings at such times and places as is deemed advisable or as provided for in the resolution establishing the board. All meetings of the entire committee, board or commission, and task force body, and of any subcommittee thereof, shall be subject to all requirements of the Washington Open Public Meetings Act and Public Records Act, and shall be open to the public, and shall be held at a public place at a regularly scheduled time, or at a special meeting time following notice as set by the City Manager. Notice of all meetings shall be Revised August, 2025 19 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A provided to the Clerk's Office for publication. No meeting shall be scheduled without at least 48 Clerk or City Manager. 4.15 Communications to the City Council. Expressions of an Advisory Board's position, recommendation or request for any action shall be in the form of a resolution, motion, or other written communication, setting forth the reasons, facts, policies, and findings of the body supporting the communication, and shall be directed to the City Council via the City Manager and staff liaison. Communications from such boards shall be acknowledged by the Presiding Officer; thereafter the City Clerk shall make an appropriate notation in the minutes. Should any member of the City Council determine that any such communication be officially answered by the City Council, the Presiding Officer shall place the matter on the agenda under New Business for the current meeting or any subsequent meeting. Any recommendations should be brought forward in agenda representative is encouraged to attend the City Council meeting and, if so, will be given time to share highlights of the recommendation or deliberation process. 4.16 Compensation and Reimbursement of Expenses. Members of Advisory Boards shall serve without compensation. Members shall be reimbursed for authorized travel expenses incidental to that service, which are authorized by the City Manager or by the City Council resolution or motion. Members shall seek pre-authorization for any proposed expense. 4.17 Lobbying Efforts. The City Council establishes Advisory Boards and Task Forces primarily to assist with carrying out the City work plan. They are not advocacy groups. For this reason, lobbyingas defined by the Public Disclosure Commissionof other local, state or federal agencies or legislative bodies, by these groups is discouraged. Any lobbying by the body must be coordinated with the City Manager and the City Council. An Advisory Board is free to communicate positions to the City Council or a Council committee statement. An individual member is free to voice a position, oral or written, on any issue as long as it is made clear that the member is not speaking as a representative of the City or as a member of an Advisory Board. When the Advisory Board reaches a decision on a particular subject, the End of Article 4 - Committees, Boards, Work Groups & Commissions ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION 5.1 Role of the City Manager. The City Manager is the chief administrative officer of the City of Port Townsend. The Manager is directly accountable to the City Council for the Revised August, 2025 20 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A all City departments. The powers and duties of the City Manager are defined by Washington policy implementation is the need for the City Council to allow the City Manager to perform legally defined duties and responsibilities without inappropriate interference by the City Council in the day-to-day management decisions of the City Manager. 5.2 Administrative Interference by Council Members. The City of Port Townsend has a Council-Manager from of government as described in Chapter 35A.13 RCW as amended. Neither the City Council nor any of its committees or members shall direct or request the appointment of any persons to, or their removal from, any office by the City Manager or any the subordinates. Except for the purpose of inquiry, the City Council and its members shall deal with the administrative branch solely through the City Manager and neither the City Council or any Council member shall give any orders to any subordinate of the City Manager, either publicly or privately. Nothing prohibits the City Council, while in open session, from fully and freely discussing with the City Manager anything pertaining to appointments and removals of City officers and employees and City affairs. See RCW 35A.13.120. 5.3 Administrative Complaints Made Directly to Individual Council Members. When administrative policy or administrative performance complaints are made directly to individual Council members, the Council member shall then refer the matter directly to the City Manager for review or action. The individual Council member may request to be informed of the action or response made to the complaint. 5.4 Administrative Complaints. encouraged to help develop public policy, Council members should not develop a personal intervention pattern in minor calls for service or administrative appeals. The best practice is to get the citizen into direct contact with customer service unless an unsatisfactory result has occurred. 5.5. City Manager Evaluation. (a) The City Council shall evaluate the City Manager on an annual basis. The evaluation process shall be completed no later than April 30 of each year. To begin the evaluation process, the City Manager will provide a presentation of their self-assessment to the City Council before January 31 via an executive session. Such executive session is encouraged to be set as a special meeting. (b) The Mayor, with assistance from Human Resources Department (HR), shall distribute an evaluation form following the example given in Exhibit E to each Council member no later than January 31 of each year. Each Council member will, using the adopted performance February 14. The Mayor and HR shall consolidate all individual evaluations into one summary evaluation form. (c) The City Council shall schedule at least one executive session without the City Manager and at least one executive session with the City Manager to meet and discuss the self-assessment Revised August, 2025 21 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A and the summary evaluation form and any proposed changes thereto. After this discussion, if no changes are required, the City Council shall adopt the written summary of the evaluation results in open session and provide a copy to the City Manager within 5 days of adoption. If changes are necessary, then the City Council may schedule another executive session to further revise the evaluation form. It is encouraged that executive sessions are scheduled as special meetings to allow adequate time for discussion. (d) The City Manager or the City Council may propose a mid-year performance check-in. (e) using the ICMA multi-rater evaluation tool, or equivalent evaluation to be agreed upon by the Council and the City Manager, at a minimum of once every four years. End of Article 5 - Relations with City Manager & Administration ARTICLE 6 - PUBLIC HEARING PROCEDURES 6.1 Appearance of Fairness Doctrine. Appearance of Fairness Doctrine and its Application: (a) Appearance of Fairness Doctrine Defined hearings gives the public not only the right to attend, but the right to be heard as well, the hearings must not only be fair but must appear to be so. It is a situation where Smith vs. Skagit County, 75 Wn.2d violated is ... as follows: Would a disinterested person, having been apprised of the totality of a board member's personal interest in a matter being acted upon, be reasonably justified in thinking that partiality may exist? If answered in the affirmative, such deliberations, and any course of conduct reached thereon, should be voided." Swift vs. Island County, 87 Wn.2d 348, 361 (1976). (b) Types of Hearings to Which Doctrine Applies. The Appearance of Fairness Doctrine shall apply only to those actions of the City Council which are quasi-judicial in nature. Quasi-judicial actions are defined as actions of the City Council which determine the legal rights, duties, or privileges of specific parties in a hearing or other contested proceeding. Quasi-judicial actions do not include the legislative actions adopting, amending, or revising comprehensive, community, or neighborhood plans or other land use planning documents or the adoption of area-wide zoning ordinances or the adoption of a zoning amendment that is of area-wide (versus site-specific) significance (RCW 42.36.010). Street vacations are typically legislative actions, unless clearly tied to, and integrated into, a site-specific development proposal which is quasi-judicial in nature. (c) Obligations of Council Members. 1. Council members should recognize that the Appearance of Fairness Doctrine does not require establishment of a conflict of interest, but whether there is an Revised August, 2025 22 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A appearance of conflict of interest to the average person. This may involve the Council members or a Council member's business associate, or a member of the Council member's immediate family. It could involve ex parte (outside the hearing) communications, ownership of property in the vicinity, business dealings with the proponents or opponents before or after the hearing, business dealings of the Council member's employer with the proponents or opponents, announced predisposition, and the like. Prior to any quasi-judicial hearing, each Council member should give consideration to whether a potential violation of the Appearance of Fairness Doctrine exists. If the answer is in the affirmative, no matter how remote, the Council member should disclose such facts to the City Manager who will seek the opinion of the City Attorney as to whether a potential violation of the Appearance of Fairness Doctrine exists. The City Manager shall communicate such opinion to the Council member and to the Presiding Officer. 2. Anyone seeking to disqualify Council members from participating in a decision on the basis of a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the basis for disqualification is made known, or reasonably should have been made known, prior to the issuance of the decision. Upon failure to do so, the Appearance of Fairness Doctrine may not be relied upon to invalidate the decision. The party seeking to disqualify Council members shall state with specificity the basis for disqualification; for example: demonstrated bias or prejudice for or against a party to the proceedings, a monetary interest in outcome of the proceedings, prejudgment of the issue prior to hearing the facts on the record, or ex parte contact. Should such challenge be made prior to the hearing, the City Manager shall direct the City Attorney to interview the Council members and render an opinion as to the likelihood that an Appearance of Fairness violation would be sustained in Superior Court. Should such challenge be made in the course of a quasi-judicial hearing, the affected Council members shall either recuse themselves or the Presiding Officer shall call a recess to permit the City Attorney to make such interview and render such opinion. (d) Specific Statutory Provisions. 1. Candidates for the City Council may express their opinions about pending or proposed quasi-judicial actions while campaigning (RCW 42.36.040), except that sitting Council members shall not express their opinions on any such matter which may come before the City Council. 2. A candidate for the City Council who complies with all provisions of applicable public disclosure and ethics laws shall not be limited under the Appearance of Fairness Doctrine from accepting campaign contributions to finance the campaign, including outstanding debts. RCW 42.36.050. 3. During the pendency of any quasi-judicial proceeding, no Council members may engage in ex parte communications with proponents or opponents about a proposal involved in the pending proceeding, unless the Council members: (1) Revised August, 2025 23 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A places on the record the substance of such oral or written communications; and (2) provided that a public announcement of the content of the communication and of the parties' right to rebut the substance of the communication shall be made at each hearing where action is taken or considered on the subject. This does not prohibit correspondence between a citizen and his or her elected official if the correspondence is made a part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. RCW 42.36.060. 6.2 Actions for a Public Hearing. The procedures for public hearings are attached in Exhibit F. End of Article 6 - Public Hearing Procedures ARTICLE 7 - REIMBURSEMENT 7.1 Purpose. (a) The City Council recognizes and encourages Council member attendance and participation in trainings, conferences and seminars that will help Council members stay Association, Washington Cities Insurance Authority. (b) In addition, the City Council recognizes and encourages Council members to meet with other elected officials or their staffs to stay connected with current issues and present information and work with officials on issues that affect the City, for example, travel to Olympia to meet with elected officials or their staffs. (c) Travel expenses are reimbursed on the same basis as City employees as set forth in the Council members), which adopts by reference Chapter 10 - Travel of The State of Washington Administrative & Accounting Manual Issued by the Office of Financial 7.2 Travel Expenses and Reimbursement. (a) Subject to the rule in Article 7.1, City elected officials will be reimbursed for reasonable expenses for personal entertainment and alcoholic beverages. (b) Reimbursement for such expenses will be made subject to conformance with the following: 1. These Council Rules; Revised August, 2025 24 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A 2. Chapter 42.24 RCW, Payment of Claims for Expenses, Material, Purchases Advancements; and 3. Chapter 10 - Travel of The State of Washington Administrative & Accounting (including amendments, as applicable). The City Manager determines applicability and interpretation of the OFM Travel Manual. Terminology references in the OFM Manual are changed as follows: Where OFM Manual uses Change to - - State City Agency Department Travel Expense Voucher City form providing equivalent information State Charge Card System City purchasing card Travel Authorization City form providing equivalent information statute Ordinance or Resolution Director of OFM City Manager 7.3 Travel/Authorization/When Required. (a) For all Council member travel when the Council member seeks travel expense reimbursement: 1. Requirement to check with City Manager on travel plans and budget availability. Before making travel plans, Council members must check with the City Manager for any comments or input on travel and training budget availability. The City may impact budget availability that in the City Manager view is or should be recommendation, then the City Council would resolve the matter; 2. Situation where travel reimbursement is requested without first checking with City Manager. If a Council member without checking with the City Manager on budget availability makes a request for travel reimbursement, travel reimbursement does not occur unless the City Manager or the City Council subsequently approves reimbursement for the travel; 3. Travel arrangements through City Administration. Council members are encouraged to make travel arrangements through City Administration; and Revised August, 2025 25 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A 4. Council member Report Following Travel. Following the travel, the Council member would provide a brief report of the purpose of the travel to the City Council at the next regular meeting of the City Council. (b) Out-of-State Travel. For all out-of-state Council member travel on City business where Council members seek travel expense reimbursement or intend to use Council travel budget, Council members must receive prior authorization for travel from the City Council, except, the Mayor, in consultation with the City Manager, may authorize a -of-state travel without the City Council prior authorization if the matter is time sensitive and there is not adequate time to bring the matter to the City Council at a regular meeting. In such circumstance, the City Manager or Mayor shall promptly notify Council members by email or similar means. (c) In-State Travel - Trainings. For in-state Council member travel on City business to for example, events hosted by Association of Washington Cities, Washington Finance seeks travel expense reimbursement, prior authorization for travel from the City Council is not required. (d) In-State Travel Intergovernmental Relations. For in-state Council member travel on City business to meet with other elected officials or their staffs to present information and work with officials on issues that affect the City, for example, travel to Olympia to meet with elected officials and their staffs, when the Council member seeks travel expense reimbursement, prior authorization for travel from the City Council is not required. (e) Travel Other. For all other Council member travel on City business when the Council member seeks travel expense reimbursement, and subject to available budget, prior authorization for travel from the City Council is required. End of Article 7 - Reimbursement Revised August, 2025 26 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A EXHIBIT A RESOLUTION NO. 98-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND ESTABLISHING A POLICY OF ACTION MINUTES FOR THE CITY COUNCIL WHEREAS, the Government Operations Committee has recommended to the full City Council adoption of a policy of streamlining the practice of taking detailed minutes for the City Council, and WHEREAS, it is in the best interest of the City to establish a uniform policy for the preparation of council minutes; and WHEREAS, cost effective and time efficient; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Port Townsend as follows: SECTION 1. The policy of taking action minutes for the City Council is established. SECTION 2. The following information shall be reflected in the action minutes: A. Name of the body. B. Date, hour, and place of the meeting. C. The names of members in attendance and members absent. If a member arrives late or departs before adjournment, the minutes should reflect the time of arrival and/or departure at that point in the minutes. D. Whether it is a regular, adjourned, or special meeting. E. That proper notice has been given if it is a special meeting. F. Time the meeting commenced. Time of meeting recess (if any). G. Topics of business. H. Actions taken on each business item: - Record motions and votes - Include direction given to staff by general consensus. I. J. Oral communications/public comment need only reference the name of the person, subject matter addressed, and direction (if any) given. K. Adjournment time and, if applicable, whether the meeting was adjourned to another time prior to the next regular meeting. L. Signature block for the City Clerk. Revised August, 2025 27 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A SECTION 3. With respect to public hearings, the action minutes shall include: A. The fact that the public hearing was opened. B. The fact that required notice was given, the manner of giving notice (publishing, posting, mailing), dates(s) of publishing, posting or mailing, and number of copies posted or mailed (if this information is given in the staff report accompanying the public hearing, it need not be repeated in the minutes). C. Appropriate reference to any written evidence in the form of statements, affidavits, reports, photographs, maps, correspondence, or other objects filed at the hearing and included as part of the record. D. The names of people who spoke and whether their testimony was for or against the hearing subject. E. Findings of the body (if the findings are modified or otherwise not incorporate d in the ordinance, resolution or staff report as a result of the hearing). F. The motion and vote to close the public hearing. If the hearing is continued, the date, time and place of the continued hearing shall be reflected in the minutes. G. H. Action taken on the subject matter: - Record motions and votes - Include direction given to staff by general consensus SECTION 4. The audio tapes of City Council meetings shall be maintained by the City Clerk for a period of six years, according to the state retention schedule. ADOPTED by the City Council of the City of Port Townsend and signed by the Mayor on this sixth day of April, 1998. ___________________________ Julie McCulloch, Mayor Attest: Approved as to Form: _______________________________ _______________________________ Pamela Kolacy, City Clerk Timothy L. McMahan, City Attorney - This resolution was adopted and signed on April 6, 1999. Revised August, 2025 28 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A EXHIBIT B Motion "To Approve the Parliamentary Procedure at a Glance Herein Contained and Incorporated as Exhibit A-4 of the City of Port Townsend Council Rules of Procedure." PARLIAMENTARY PROCEDURE AT A GLANCE (cannot be amended) May you Is Must be interrupmotion Vote To do this: You say this: seconde t debatablrequired d? speaker? e? Introduce business MAJORIT NO YES YES Y Amend a motion MAJORIT NO YES YES Y Request information YES NO NO NO VOTE Suspend further MAJORIT discussion NO YES NO Y End debate NO YES NO 2/3 VOTE Postpone discussion MAJORIT NO YES YES Y Have something further MAJORIT studied by a committee NO YES YES Y Ask for a vote count to verify a voice vote NO NO NO NO VOTE Object to considering some matter YES NO NO 2/3 VOTE Take up a matter MAJORIT previously tabled NO YES NO Y Reconsider something MAJORIT already disposed of YES YES YES Y Consider something in unscheduled order NO YES NO 2/3 VOTE Vote on a ruling by the MAJORIT chair YES YES YES Y Object to procedure or personal affront--chair decides YES NO NO NO VOTE Revised August, 2025 29 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A Complain about noise, YES NO NO NO VOTE room temperature, etc. Recess the meeting MAJORIT NO YES NO Y Adjourn the meeting MAJORIT NO YES NO Y Revised August, 2025 30 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A EXHIBIT C AGENDA FORMAT PORT TOWNSEND CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS, 540 Water Street Business Meeting 6:00 p.m. Date I. Call to Order II. Roll Call III. Executive Session IV. Changes to the Agenda V. Proclamation(s) and Special Presentation(s) VI. VII. Comments from the Public (re consent agenda items and items not on the agenda) A. Public comment B. Staff or Council response, as needed VIII. Consent Agenda A. Approval of Bills, Claims and Warrants B. Approval of Minutes C. Additional consent agenda items Proposed Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. IX. Public Hearing(s) A. Example: Public hearing on matter a. Staff presentation b. Comments from members of the public c. Response from staff d. Questions from Council members e. Clarifying comments from the public, if necessary f. Council deliberation and action. X. Unfinished Business XI. New Business A. Example: Resolution by number and name a. Staff presentation and Council questions b. Public Comment c. Council deliberation and action Proposed Action: Revised August, 2025 31 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A XII. XIII. Suggestions for Future Agendas XIV. Comments from Council XV. Adjourn Americans with Disabilities Act In compliance with the Americans with Disabilities Act those requiring accommodation for this - 5045. Revised August, 2025 32 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A EXHIBIT D CITY COUNCIL RULES OF PROCEDURE Standing Committees and Mission Statements COMMITTEES The Council shall have a Finance and Budget standing committee, an Infrastructure standing committee, and a Culture and Society standing committee. Other committees may be formed by resolution as ad hoc committees when needed. Any ad hoc committees shall be created by Council resolution that will define the purpose and role of each committee. Ad hoc committees will cease meeting once the committee has completed their assigned tasks. The committees are created to support the Council in review of complex issues and provide a liaison with resident-based advisory board activities. A regular meeting schedule will be determined by each committee and reported to the Clerk for purposes of public notice and inclusion in the Meetings Update, the City web site, and elsewhere as appropriate. FINANCE AND BUDGET COMMITTEE Mission Statement: The committee is entrusted with the responsibility of advising and making recommendations in finances, including the budget, rates and fees, risk management, interlocal agreements, and grants. In addition, the committee, with the consent of the City Council, may create such subcommittees as it may deem necessary or expedient to expand public process and participation. The Committee may recommend such task forces or advisory boards as it may deem necessary, as opposed to creating such subcommittees. CULTURE AND SOCIETY COMMITTEE Mission Statement: The committee is entrusted with the responsibility of advising and making recommendations in regard to the formation of City Council policy with respect to matters relating to the City culture and society. The committee will oversee the Library Advisory Board and the Arts Commission. Revised August, 2025 33 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A In addition, the committee, with the consent of the City Council, may create such subcommittees as it may deem necessary or expedient to expand public process and participation. The Committee may recommend such task forces or advisory boards as it may deem necessary, as opposed to creating such subcommittees. INFRASTRUCTURE AND DEVELOPMENT COMMITTEE Mission Statement: The committee is entrusted with the responsibility of advising and making recommendations in infrastructure assets needs, including the acquisition, construction, and maintenance of City streets, sidewalks, rights of way, parks, utility assets, and other physical structures. The committee will oversee Parks, Recreation, and Tree Advisory Board. In addition, the committee, with the consent of the City Council, may create such subcommittees as it may deem necessary or expedient to expand public process and participation. The Committee may recommend such task forces or advisory boards as it may deem necessary, as opposed to creating such subcommittees. Revised August, 2025 34 Council Rules of Procedure CITY OF PORT TOWNSEND Exhibit A EXHIBIT E City Manager Performance Evaluation City of Port Townsend Evaluation period: __________________ to ____________________ ______________________________________ Each member of the City Council should complete this evaluation form, sign it in the space below, and return it to the Human Resources Manager. The deadline for submitting this performance evaluation is _________________. Evaluations will be summarized and included on the agenda for discussion in executive session on _______________________. ________________________________________ ______________________ Date ________________________________________ ______________________ Date Submitted 35 CITY OF PORT TOWNSEND Exhibit A INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following 5 = Excellent (almost always exceeds the performance standard) 4 = Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the City Council to the City Manager as part of the agenda for the meeting indicated on the cover page. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS ____ - ____ Exercises good judgment ____ Displays enthusiasm, cooperation, and will to adapt ____ Mental and physical stamina appropriate for the position ____ Exhibits composure, appearance and attitude appropriate for executive position Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 36 CITY OF PORT TOWNSEND Exhibit A 2. PROFESSIONAL SKILLS AND STATUS ____ Maintains knowledge of current developments affecting the practice of local government management ____ Demonstrates a capacity for innovation and creativity ____ Anticipates and analyzes problems to develop effective approaches for solving them ____ Willing to try new ideas proposed by governing body members and/or staff ____ Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY ____ Carries out directives of the body as a whole as opposed to those of any one member or minority group ____ Sets meeting agendas that reflect the guidance of the governing body and avoids unnecessary involvement in administrative actions ____ Disseminates complete and accurate information equally to all members in a timely manner ____ Assists by facilitating decision making without usurping authority ____ Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 4. POLICY EXECUTION ____ Implements governing body actions in accordance with the intent of council ____ Supports the actions of the governing body after a decision has been reached, both inside and outside the organization ____ ordinances ____ Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness ____ Offers workable alternatives to the governing body for changes in law or policy when an existing policy or ordinance is no longer practical Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 37 CITY OF PORT TOWNSEND Exhibit A 5. REPORTING ____ Provides regular information and reports to the governing body concerning matters of importance to the local government, using the city charter as guide ____ Responds in a timely manner to requests from the governing body for special reports ____ Takes the initiative to provide information, advice, and recommendations to the governing body on matters that are non-routine and not administrative in nature ____ Reports produced by the manager are accurate, comprehensive, concise and written to their intended audience ____ Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 6. CITIZEN RELATIONS ____ Responsive to requests from citizens ____ Demonstrates a dedication to service to the community and its citizens ____ Maintains a nonpartisan approach in dealing with the news media ____ Meets with and listens to members of the community to discuss their concerns and strives to understand their interests ____ Gives an appropriate effort to maintain citizen satisfaction with city services Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 7. STAFFING ____ Recruits and retains competent personnel for staff positions ____ Applies an appropriate level of supervision to improve any areas of substandard performance ____ Stays accurately informed and appropriately concerned about employee relations ____ Professionally manages the compensation and benefits plan ____ Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 38 CITY OF PORT TOWNSEND Exhibit A 8. SUPERVISION ____ Encourages heads of departments to make decisions within their jurisdictions with minimal city manager involvement, yet maintains general control of operations by providing the right amount of communication to the staff ____ Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level ____ Develops and maintains a friendly and informal relationship with the staff and office ____ Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate feedback ____ Encourages teamwork, innovation, and effective problem-solving among the staff members Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 9. FISCAL MANAGEMENT ____ Prepares a balanced budget to provide services at a level directed by council ____ Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively ____ Prepares a budget and budgetary recommendations in an intelligent and accessible format ____ Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability ____ Appropriately monitors and manages fiscal activities of the organization Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 10. COMMUNITY ____ Shares responsibility for addressing the difficult issues facing the city ____ Avoids unnecessary controversy ____ Cooperates with neighboring communities and the county ____ Helps the council address future needs and develop adequate plans to address long term trends ____ Cooperates with other regional, state and federal government agencies Add the values from above and enter the subtotal ____ ÷ 5 = _____ score for this category. 39 CITY OF PORT TOWNSEND Exhibit A NARRATIVE EVALUATION principle results achieved during the rating period? What performance area(s) would you identify as most critical for improvement? 40 CITY OF PORT TOWNSEND Exhibit A What constructive suggestions or assistance can you offer the City Manager to enhance performance? What other comments do you have for the City Manager; e.g., priorities, expectations, goals or objectives for the new rating period? 41 CITY OF PORT TOWNSEND Exhibit A EXHIBIT F PUBLIC HEARING PROCEDURES Council Rules Exhibit F F(1) Legislative Public Hearing Procedures Script The procedure for Public Hearings involving a legislative matter shall be substantially as follows: Opening \[All statements by Mayor/Presiding Officer.\] 1. The public hearing for the \[state name of matter\] is now open. 2. All persons wishing to be heard are encouraged to either sign in at the table in front or raise your hand using the meeting software. Purpose of Hearing and Order of Speaking 3. The purpose of this hearing is for the Council to hear and consider pertinent facts and to take action relating to the \[name of action from the agenda\]. 4. Do any Council members have any interests, financial or property, to disclose in connection with this matter? 5. The order of speaking will be: a. Staff presentation; b. Comments from members of the public; c. Response from staff; d. Questions from Council members; e. Clarifying comments from the public, if necessary; and f. Council deliberation and action. Staff Presentation 6. Before hearing from members of the public, I am going to introduce \[name in memo in agenda packet\] who will make the staff presentation. Public Testimony and Comment 7. \[To the Clerk:\] Are there any written materials that have been submitted? 8. \[To the public:\] Does anyone wish to submit written materials? If so, please present them to the City Clerk at this time. 9. \[If written materials have been submitted:\] The Council acknowledges receipt of written materials, and they will be included in the record of this hearing. 10. I will now read the rules that are intended to promote an orderly system of holding a 42 CITY OF PORT TOWNSEND Exhibit A public hearing, to give every person an opportunity to be heard, and to ensure that no individual is discouraged from exercising their right of free speech. Out of respect for all speakers, unruly behavior such as applause, booing, harassing remarks, or other audience Council will not consider such demonstrations. I would like to ask your cooperation in the following procedures: 11. Everyone will be given an opportunity to be heard. All in-person comments shall be made at the microphone, and virtual commenters shall raise their hand using the meeting software. Anyone making comments shall give their name and relationship to the city. Please speak slowly and clearly. 12. \[To the City Clerk:\] Has anyone requested special accommodation in order to speak? 13. In fairness to all in attendance, each person will be given an opportunity to address the Council for an initial period not to exceed three minutes. If you are unable to complete your comments in your initial three minutes, you may have another three minutes after everyone has had a chance to speak. I am requesting Council members to hold their questions of the public until everyone is done. 14. This is the time for presentation of testimony to the Council and all comments should be directed to the Council. 15. At this time, the floor is open for comments from the public. Questions and Answers 16. \[If there was any public comment:\] Does staff wish to respond to any subjects raised by any speaker, or make any additional statement? 17. At this time, any Council member may ask any questions of any speaker or staff. Please respond into the microphone. 18. \[If there have been Council member questions:\] Does anyone in the audience have any new issues can be presented, and please do not repeat any previous testimony. Your comments should be limited to clarifying any item raised by any Council member or staff. Council Deliberation and Action 19. There being no further testimony, I will close the public testimony portion of the hearing. 20. The Council will now discuss this matter. \[Presiding officer calls on Council members wishing to be recognized.\] 21. Are there any further recommendations or comments from staff? 43 CITY OF PORT TOWNSEND Exhibit A Motions from Council 22. Does any Council member or staff wish to keep the public record open for the submittal of additional written materials? a. \[If so, ask staff for a date when they want the record to be closed, and ask Council to make a motion to keep the record open until that date. The motion should be specific that the record will close at 4:00 p.m., local time, on that date. If the motion passes:\] The record in this matter shall remain open until 4:00 p.m. local time on \[date in motion\]. b. \[If there has been a decision to keep the record open:\] May I have a motion to continue this matter to a date after the close of the record? \[Ask staff and the City Clerk for a possible future council date.\] c. \[If the record is not being kept open:\] The record in this matter is now closed, and the public hearing is now closed. d. \[If there has not been a request to keep the record open:\] Is there a motion from Council? Continuation of Public Hearing Script Opening \[All statements by Mayor/Presiding Officer.\] 1. The public hearing for the \[state name of matter\] is now open. 2. The public record for this hearing was closed at 4:00pm today, in accordance with Council decision on DATE. 3. \[To the City Clerk:\] Have additional written materials been submitted? 4. \[If written materials have been submitted:\] The Council acknowledges receipt of written materials, and they will be included in the record of this hearing. Purpose of Hearing 5. The purpose of this hearing is for the Council to hear and consider pertinent facts and to take action relating to the \[name of action from the agenda\]. 6. Do any Council members have any interests, financial or property, to disclose in connection with this matter? 7. The order of speaking will be: a. Staff presentation; b. Questions from Council members; and c. Council deliberation and action. Staff Presentation 8. I am going to introduce ___________ \[name in memo in agenda packet\] who will make the staff presentation. 44 CITY OF PORT TOWNSEND Exhibit A 9. At this time, any Council member may ask any questions of staff. 10. The Council will now discuss this matter. \[Presiding officer calls on Council members wishing to be recognized.\] 11. Are there any further recommendations or comments from staff? Motions from Council 12. The public hearing is now closed. Is there a motion from Council? 45 CITY OF PORT TOWNSEND Exhibit A F(2) Quasi-Judicial Public Hearing Procedures Script The procedure for Public Hearings involving a Quasi-Judicial matter shall be substantially as follows: Opening \[All statements by Mayor/Presiding Officer.\] 1. The public hearing for the (state name of application) is now open. 2. All persons wishing to be heard should have signed in at the sign-in at the table in front. If you have not done so, please do so now. Rules of Order 3. These rules are intended to promote an orderly system of holding a public hearing, to give every person an opportunity to be heard and to ensure that no individual are embarrassed by exercising their right of free speech. 4. The public hearing will proceed in an orderly fashion and I would like to ask your cooperation in the following procedures: 5. It is not necessary to be a proponent or opponent in order to speak. 6. Everyone will be given an opportunity to be heard. All comments shall be made from the address. Please speak slowly and clearly. This is required because an official recorded transcript of the hearing is being made. If there is an appeal, the court must make its decision on the basis of what was said here. 7. If anyone requires special accommodation in order to speak, please let me know and we will make arrangements. 8. In fairness to all in attendance, each person will be given an opportunity to address the Council for an initial period not to exceed 3 minutes. The applicant shall be given 5 minutes to make their initial presentation. If more time is needed, it will be made available after everyone has had a chance to speak. I am requesting Council members to hold their questions of the public until everyone is done. 9. There shall be no demonstrations (clapping or cheering) during or at the conclusion of 10. This is the time for presentation of testimony. No debate is allowed. 46 CITY OF PORT TOWNSEND Exhibit A Swearing-in 11. The City Attorney will now swear in all those who have signed in and who wish to testify. Please stand and raise your right hand. Appearance of Fairness and Conflict of Interest Issues 12. This hearing is quasi-judicial in nature, and therefore the appearance of fairness and conflict of interest rules apply. Quasi-judicial actions are defined as actions of the Council that determine legal rights, duties, or privileges of specific parties in a hearing. The public hearing must be fair in three respects: form, substance and appearance. 13. \[Option A - Long Form\] All council members, and this includes the Mayor, should now give consideration as to whether they have (1) a demonstrated bias or prejudice for or against any party to the proceedings; (2) a direct or indirect monetary interest in the outcome of the proceedings; (3) a prejudgment of the issue prior to hearing the facts on the record, or (4) ex parte contact with any individual, excluding administrative staff, with regard to an issue prior to the hearing. Does any Council member have an Appearance of Fairness or Conflict of Interest issue or disclosure to make? Seeing none, . . .. (to next item, or if there is a question or disclosure, refer to City Attorney.) \[Option B - Short Form\] Do any Council members, and this includes the Mayor, have an interest in this property or issue, or stand to gain or lose any financial benefit as a result of the outcome of this hearing, or have any disclosures to make? Seeing none, . . . \[to next item, or if there is a question or disclosure, refer to City Attorney.\] 14. Is there anyone in the audience who objects to my participation or any other Council Refer any affirmative answer to City Attorney.) Purpose of Hearing and Order of Speaking 15. The purpose of this hearing is for the Council to hear and consider pertinent facts and to take action relating to the (name of proposal from the agenda). 16. The order of speaking will be: a. Staff presentation b. Then comments from the applicant c. Then comments from proponents, and persons in support of the application. d. Then comments from opponents, and persons in opposition to the application. e. The comments from any others wishing to speak f. Then any comment from the applicant in response g. Then response from staff h. Then questions from Council members Staff Presentation 17. Before hearing from the audience, I am going to introduce ___________ (name in memo 47 CITY OF PORT TOWNSEND Exhibit A in agenda packet) who will make the staff presentation. Public Testimony and Comment 18. (To Clerk) Are there any written materials that have been submitted, or does anyone wish to submit written materials without speaking? (Any documents are given to City Attorney, who will read or summarize the document.) 19. I will call upon the applicant to speak. 20. Is there anyone else who favors the item, or is neutral, who wishes to speak. 21. At this time, I will call upon opponents to speak. 22. Are there any other opponents, or anyone else who has not spoken, who wishes to speak. 23. I will now call upon the applicant to speak in rebuttal. You may not introduce new material. Questions and Answers 24. Does staff wish to respond to respond to any subjects raised by any speaker, or make any additional statement? 25. At this time, any Council member may ask any questions of any speaker or staff. (Any person recalled will speak from the rostrum.) 26. Does anyone in the audience have any comments solely to clarify any item raised by a to clarifying any item raised by any Council member or staff. Council Discussion 27. There being no further testimony, I will close the public testimony portion of the hearing. It is now in order for the Council to discuss this matter and for a Council member to make a motion to take action or postpone. (Mayor calls on Council members wishing to be recognized.) 28. Is there any further discussion by Council members? 29. Is there any further recommendation or comments from staff? 30. Does any party, or staff, wish to keep the public record open for the submittal of additional materials? a. \[If so, ask staff for a date when they want the record to be closed, and ask Council to make a motion to keep the record open until that date. The motion should be specific that the record will close at 4:30 p.m., local time, on that date. Then, say 4:30 p.m. local time on (date in 48 CITY OF PORT TOWNSEND Exhibit A b.\[ closed 31. Motions from Council. a. \[If there has been a request to keep the record open,\] May I have a motion to continue this matter to a date after the close of the record? \[Ask staff and the City Clerk for a possible future council date\] b. \[If there has not been a request to keep the record open\]. Is there a motion from Council? (Mayor states the motion and calls for a vote. Following a vote by the Council-) Staff is directed to prepare findings and decision 49 CITY OF PORT TOWNSEND Exhibit A F(3) Quasi-Judicial Closed Record Appeal Procedures Script The procedure for Public Hearings involving a Quasi-Judicial closed record appeal (for example, major CUPs, plats, PUDs) shall be substantially as follows: Opening \[All statements by Mayor/Presiding Officer.\] 1. The closed record appeal for the (state name of application) is now open. 2. All persons who participated in the open record hearing on this matter before the Hearing Examiner wishing to be heard should have signed in at the sign-in at the table in front. If you have not done so, please do so now. Rules of Order 3. The public hearing will proceed in an orderly fashion and I would like to ask your cooperation in the following procedures: This is a closed record appeal. There has been an open record hearing before the Hearing Examiner. Under state law, there is only one public hearing allowed in this proceeding. This closed record appeal means the Council bases its decision on the record developed at the public hearing before the Hearing Examiner; therefore no new testimony is allowed except in very limited circumstances. If a party has submitted a motion to supplement the record, Council will deliberate and vote on that motion before hearing argument from the parties. Comments from speakers must be in the nature of argument only, based on and limited to facts in the written and oral record developed before the Hearing Examiner. If anyone presents comments that are not based on facts in the record, anyone may make an objection. If an objection is made, the person speaking will stop until the issue of the objection is resolved. 4. comments shall first give his or her name and address. Please speak slowly and clearly. This is required because an official recorded transcript of the hearing is being made. If there is an appeal, the court must make its decision on the basis of what was said here and the record. 5. If anyone requires special accommodation in order to speak, please let me know and we will make arrangements. 6. In fairness to all in attendance, each person will be given an opportunity to address the Council for an initial period not to exceed 3 minutes. The appellant shall be given 5 minutes to make their initial presentation. If more time is needed, it will be made available after everyone has had a chance to speak. I am requesting Council members to hold their questions of the public until everyone is done. 7. It is not necessary to be a proponent or opponent in order to speak. 8. There should be no demonstrations (clapping or cheering) during or at the conclusion of 50 CITY OF PORT TOWNSEND Exhibit A Appearance of Fairness and Conflict of Interest Issues 9. This hearing is quasi-judicial in nature, and therefore the appearance of fairness and conflict of interest rules apply. Quasi-judicial actions are defined as actions of the Council that determine legal rights, duties, or privileges of specific parties in a hearing. The public hearing must be fair in three respects: form, substance and appearance. 10. \[Option A - Long Form\] All council members, and this includes the Mayor, should now give consideration as to whether they have (1) a demonstrated bias or prejudice for or against any party to the proceedings; (2) a direct or indirect monetary interest in the outcome of the proceedings; (3) a prejudgment of the issue prior to hearing the facts on the record, or (4) ex parte contact with any individual, excluding administrative staff, with regard to an issue prior to the hearing. Does any Council member have an Appearance of Fairness or Conflict of Interest issue or disclosure to make? Seeing none, . . .. (to next item, or if there is a question or disclosure, refer to City Attorney.) \[Option B - Short Form\] Do any Council members, and this includes the Mayor, have an interest in this property or issue, or stand to gain or lose any financial benefit as a result of the outcome of this hearing, or have any disclosures to make? Seeing none, . . . \[to next item, or if there is a question or disclosure, refer to City Attorney.\] 11. Is there anyone in the audience who objects to my participation or any other Council Refer any affirmative answer to City Attorney.) Purpose of Hearing and Order of Speaking 12. The purpose of this hearing is for the Council to hear the appeal and to take action relating to the (name of proposal from the agenda). 13. The order of speaking will be: c. Staff presentation d. Then argument from the appellant, or those in support of the application, or those who are neutral e. Then argument from opponents to the appeal, or those who are neutral f. Then any argument from the applicant in response g. Then response from staff h. Then questions from Council members Staff Presentation 14. Is there a pending motion to supplement the record? City Attorney to respond. a. If there is a motion, it will be in Council packets. City Attorney will summarize the motion, and the criteria for granting or denying the motion. If there is a motion pending, after motion, or if they wish to adjourn to a closed session to deliberate on that motion. 1) If Council is ready to vote, ask for a motion to grant or deny the motion to 51 CITY OF PORT TOWNSEND Exhibit A supplement the record. adjourn) 3) On return from deliberations, ask for a motion to grant or deny the motion to supplement the record. b. If there is no pending motion to supplement the record, continue. Before hearing argument, I am going to introduce ___________ (name in memo in agenda packet) who will make the staff presentation. Public Testimony and Comment 15. (To Clerk) Are there any written materials that have been submitted, or does anyone wish to submit written materials without speaking? (Any documents are given to City Attorney, who will read or summarize the document.) 16. I will call upon the appellant to speak. 17. Is there anyone else who favors the item, or is neutral, who wishes to speak. 18. At this time, I will call upon opponents to speak. 19. Are there any other opponents, or anyone else who has not spoken, who wishes to speak. 20. I will now call upon the applicant to speak in rebuttal. Questions and Answers 21. Does staff wish to respond to respond to any subjects raised by any speaker, or make any additional statement? 22. At this time, any Council member may ask any questions of any speaker or staff. (Any person recalled will speak from the rostrum.) 23. Does any speaker have any comments solely to clarify any item raised by a Council item raised by any Council member or staff. Council Discussion 24. There being no further comment, I will close this portion of the hearing. It is now in order for the Council to discuss this matter and for a Council member to make a motion to take action or postpone. a. RCW 42.30.140(2) allows, but does not require, the Council to deliberate (but not vote) on quasi-judicial matters in a closed session. Does any Councilor wish to make a motion to adjourn to a closed session? (If so, vote on motion if it passes, adjourn for a set period of time 52 CITY OF PORT TOWNSEND Exhibit A for deliberations) b. If no one wants to go to a closed session, or the vote to do so fails: (Mayor calls on Council members wishing to be recognized.) 25.(Upon conclusion of discussion and return, if applicable, from closed session): Does any Councilor wish additional briefing on any matter related to this issue? Remember, that any supplemental briefing must be in the form of argument, not additional facts, (If so, have the City Attorney work the with Councilor to frame the motion, then vote) 23. Is there any further discussion by Council members? 24. Is there any further recommendation or comments from staff? 25. (Mayor states the motion and calls for a vote. Following a vote by the Council-) Staff is directed to prepare findings and decision. F(4) Quasi-Judicial Closed Record Hearing Procedures Script The procedure for Public Hearings involving a Quasi-Judicial closed record hearing, where there is no appeal (for example, major CUPs, plats, PUDs), shall be substantially as follows: Opening \[All statements by Mayor/Presiding Officer.\] 1. The closed record hearing for the (state name of application) is now open. 2. All persons who participated in the open record hearing on this matter before the Planning Commission \[or Hearing Examiner\] wishing to be heard should have signed in at the sign- in at the table in front. If you have not done so, please do so now. Rules of Order 3. It is not necessary to be a proponent or opponent in order to speak. 4. The public hearing will proceed in an orderly fashion and I would like to ask your cooperation in the following procedures: This is a closed record hearing. There has been an open record hearing before the Planning Commission \[or Hearing Examiner\]. Under state law, there is only one public hearing allowed in this proceeding. This closed record hearing means the Council bases its decision on the record developed at the public hearing before the Planning commission. Therefore no new testimony is allowed except in very limited circumstances. If a party has submitted a motion to supplement the record, Council will deliberate and vote on that motion before hearing argument from the parties. Comments from speakers must be in the nature of argument only, based on and limited to facts in the written and oral record developed before the Planning Commission. If anyone presents comments that are not 53 CITY OF PORT TOWNSEND Exhibit A based on facts in the record, anyone may make an objection. If an objection is made, the person speaking will stop until the issue of the objection is resolved. 5. comments shall first give his or her name and address. Please speak slowly and clearly. This is required because an official recorded transcript of the hearing is being made. If there is an appeal, the court must make its decision on the basis of what was said here and the record. 6. If anyone requires special accommodation in order to speak, please let me know and we will make arrangements. 7. In fairness to all in attendance, each person will be given an opportunity to address the Council for an initial period not to exceed 3 minutes. The applicant shall be given 5 minutes to make their initial presentation. If more time is needed, it will be made available after everyone has had a chance to speak. I am requesting Council members to hold their questions of the public until everyone is done. 8. There shall be no demonstrations (clapping or cheering) during or at the conclusion of Appearance of Fairness and Conflict of Interest Issues 9. This hearing is quasi-judicial in nature, and therefore the appearance of fairness and conflict of interest rules apply. Quasi-judicial actions are defined as actions of the Council which determine legal rights, duties, or privileges of specific parties in a hearing. The public hearing must be fair in three respects: form, substance and appearance. 10. \[Option A - Long Form\] All council members, and this includes the Mayor, should now give consideration as to whether they have (1) a demonstrated bias or prejudice for or against any party to the proceedings; (2) a direct or indirect monetary interest in the outcome of the proceedings; (3) a prejudgment of the issue prior to hearing the facts on the record, or (4) ex parte contact with any individual, excluding administrative staff, with regard to an issue prior to the hearing. Does any Council member have an Appearance of Fairness or Conflict of Interest issue or disclosure to make? Seeing none, . . .. (to next item, or if there is a question or disclosure, refer to City Attorney.) \[Option B - Short Form\] Do any Council members, and this includes the Mayor, have an interest in this property or issue, or stand to gain or lose any financial benefit as a result of the outcome of this hearing, or have any disclosures to make? Seeing none, . . . \[to next item, or if there is a question or disclosure, refer to City Attorney.\] 11. Is there anyone in the audience who objects to my participation or any other Council Refer any affirmative answer to City Attorney.) Purpose of Hearing and Order of Speaking 12. The purpose of this hearing is for the Council to take action relating to the (name of proposal from the agenda). 54 CITY OF PORT TOWNSEND Exhibit A 13. The order of speaking will be: a. Staff presentation b. Then presentation from the applicant c. Then presentation from the public; to the extent possible, we will alternate between proponents and opponents of the application. d. Then any response from the applicant e. Then response from staff f. Then questions from Council members Staff Presentation 14. Before hearing from the applicant and the public, I am going to introduce ___________ (name in memo in agenda packet) who will make the staff presentation. Public Testimony and Comment 15. (To Clerk) Are there any written materials that have been submitted, or does anyone wish to submit written materials without speaking? (Any documents are given to City Attorney, who will read or summarize the document.) 16. I will call upon the applicant to speak. 17. Now I will call on members of the public who have signed up. If you have not signed up and wish to speak, you will be given an opportunity after all who have signed up have spoken. 18. I will now call upon the applicant to speak in rebuttal. Questions and Answers 19. Does staff wish to respond to respond to any subjects raised by any speaker, or make any additional statement? 20. At this time, any Council member may ask any questions of any speaker or staff. (Any person recalled will speak from the rostrum.) 21. Does any speaker have any comments solely to clarify any item raised by a Council clarifying any item raised by any Council member or staff. Council Discussion 22. There being no further comment, I will close this portion of the hearing. It is now in order for the Council to discuss this matter and for a Council member to make a motion to take action or postpone. 55 CITY OF PORT TOWNSEND Exhibit A a.RCW 42.30.140(2) allows, but does not require, the Council to deliberate (but not vote) on quasi-judicial matters in a closed session. Does any Councilor wish to make a motion to adjourn to a closed session? (if so, vote on motion -- if it passes, adjourn for a set period of time for deliberations) b. If no one wants to go to a closed session, or the vote to do so fails: (Mayor calls on Council members wishing to be recognized.) 23. (Upon conclusion of discussion and return, if applicable, from closed session): Does any Council member wish additional briefing on any matter related to this issue? Remember, that any supplemental briefing must be in the form of argument, not additional facts? (If so, have the City Attorney work with the Councilor to frame the motion, then vote) 24. Is there any further discussion by Council members? 25. Is there any further recommendation or comments from staff? 26. (Mayor states the motion and calls for a vote. Following a vote by the Council-) Staff is directed to prepare findings and decision. 56 CITY OF PORT TOWNSEND Exhibit A EXHIBIT G PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Workshop Meeting 6:00 p.m. DATE Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 - enter the Webinar ID 98187633367 Phone only (muted listen-only mode) United States: 1(253) 215-8782, 98187633367# View live stream: https://cityofpt.us/citycouncil/page/agendasminutesvideos Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I. Call to Order/Roll Call II. General Public Comment (regarding items not on the agenda) A. Public Comment B. Staff or Council response, as needed III. Discussion Items A. Agenda Item 1. Staff Presentation 2. Public Comment 3. Council Discussion B. Agenda Item 1. Staff Presentation 2. Public Comment 3. Council Discussion C. Quarterly Workplan Review \[quarterly\] 1. Staff Presentation 2. Public Comment 3. Council Discussion IV. Committee Updates \[Quarterly\] A. Finance and Budget Committee B. Infrastructure and Development Committee C. Culture and Society Committee D. External Committees V. Adjourn 57 CITY OF PORT TOWNSEND Exhibit A Americans with Disabilities Act In compliance with the Americans with Disabilities Act, those requiring accommodation for this - 5083. 58 CITY OF PORT TOWNSEND Exhibit A EXHIBIT H Public Comment Script Notes for Presiding Officer Public Comment Process Overview The City Council values public input. All participants must follow these guidelines. General Public Comment Procedures General comments are for items on the consent agenda or not on the agenda. For agenda items, public comment is invited during discussion of that item. Speaking Order & Time Limits Speakers are in this order: signed in, remote attendees, then attendees who did not sign in. Each speaker has three minutes to comment. A bell will ring at 2:30 minutes to signal time to wrap up. Comments must be directed to City Council as a whole, not to individuals or the audience. Conduct & Decorum No demonstrations, clapping, booing, or other signs of support/disapproval. In-person speakers must use the microphone, and state their name and relationship to the City (resident, worker, etc.). Speaking from other locations in the room is not permitted. Speakers making comments out of order may be removed. Remote Participation Remote attendees must be logged into the meeting platform. Use the "raise hand" function to request to speak. Remote speakers will be unmuted by the Clerk when recognized and then must also unmute themselves. Must also state name and relationship to the City before commenting. Closing & Responses After public comment, the presiding officer may allow the City Manager or staff to provide a brief response or summary of next steps. This is not a time for Council debate on any issue. Final Note These rules ensure fairness, order, and respect in public meetings. Council may limit public comment. The presiding officer may limit the time per speaker and/or the entire time devoted to public comment. AS A SCRIPT To be read at first public comment: Before we begin, I would like to take a moment to outline the public comment process. The City Council values and encourages public input and strives to provide a fair and orderly opportunity 59 CITY OF PORT TOWNSEND Exhibit A for everyone who wishes to speak. However, to ensure that the business of the City proceeds in a timely manner, we require that all participants adhere to the following guidelines. Read if necessary: Additionally, Council reserves the right to limit public comment as allowed by Washington State law and described in Council Rules 2.4(a). First, we invite general comments to council. This is for items on the consent agenda or not otherwise on the agenda. For items on the current agenda, public comment is invited during the discussion of the specific agenda item. To be read at first public comment and again as necessary throughout the meeting: The order of speaking will be those who signed in, remote attendees, and then those in the room who did not sign in but wish to comment. Signing in is not a requirement. The Clerk will call on is to approach the microphone. All speakers will have three minutes in which to comment. The Clerk will ring a bell when two minutes and thirty seconds have passed, giving you a signal to wrap up your remarks. All comments should be directed to the City Council as a whole and not to the audience. booing, or other indications of support or disapproval. These activities may discourage others from engaging in public comment. In-person speakers must approach the microphone, state their name, and their relationship to the Citysuch as whether they live or work within city limits. Comments from other locations in the room will not be permitted. Any speaker making comments out of order may be removed from the meeting. Remote attendees may make public comment if they are logged into the meeting through the unmute remote speakers when recognized, and then you must unmute yourself as well. Remote speakers must also begin by stating their name and their relationship to the City. (read when necessary, such as at the first comment period) At the conclusion of public comment, I may recognize the City Manager or other staff for the limited purpose of providing a brief response or summary of anticipated action. However, this is not the time for Council debate on the merits of any issue. These rules are intended to promote a fair and orderly process, ensuring that every person has an opportunity to be heard while maintaining decorum and respect in our public meetings. We appreciate your cooperation. 60 CITY OF PORT TOWNSEND Exhibit A APPENDIX 1 City Council Rules of Procedure Policy: Public Requests for Proclamations The Council considers requests to proclaim certain events or causes when such proclamations pertain to a Port Townsend event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of Port community. The following guidelines and requirements apply to requests for consideration of Proclamations which are read at Council meetings. Proclamations to be read at Council meetings 1. The person(s) or organization making the request must submit a completed Application Requesting a City Proclamation and submit a copy of the proposed Proclamation to the City 2. The request should be made at least three weeks in advance of the requested Council meeting. 3. The Mayor and City Manager (or staff designee) will determine if the proposed proclamation meets the intent of this policy. 4. The Council will make no more than two proclamations at a Council Meeting. Either the person making the request or a representative of the organization making the request must be present at the Council meeting to accept the proclamation. 5. The City retains the right to modify, edit, or otherwise amend the proposed proclamation to meet its requirements, needs, or policy determinations. 6. The City retains the right to decide if the proclamation will or will not be issued. 7. Once approved, the proclamation will be included on the appropriate Council agenda. 8. If not approved, the applicant will be notified of the decision and the reason(s) for the decision. Proclamations Requested Which Will Not Be Read at a Council Meeting If a person or organization requests a proclamation for an event or presentation and does not request it be read at a Council meeting, the same policy will apply. The requestor must arrange 61 Resolution 26-001 RESOLUTION 26-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AMENDING CITY COUNCIL RULES OF PROCEDURE WHEREAS, the City Council Culture and Society Committee has worked over the last couple of years to complete a thorough review of Council Rules and Procedure; and WHEREAS, the Committee has completed its work and recommended to the City Council the attached amendments to the Council Rules of Procedure as a complete package; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows the City Council Rules of Procedures is amended as set forth in Exhibit A. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 20th day of January 2026. ______________________________ Amy Howard Mayor Attest: Approved as to form: ______________________________ ______________________________ Alyssa Rodrigues Austin Watkins City Clerk City Attorney PORT TOWNSEND CITY COUNCIL CONSENT AGENDA January 20, 2026 A. Approval of Bills, Claims and Warrants 2025 Vouchers 178398 through 178398 in the amount of $30,236.60 2025 Vouchers 178401 through 178488 in the amount of $453,609.94 2025 Vouchers 178543 through 178594 in the amount of $409,424.34 2025 Vouchers 178630 through 178631 in the amount of $886.71 2025 Vouchers 178536 through 178538 in the amount of $567.26 2026 Vouchers 178595 through 178628 in the amount of $162,722.92 2026 Vouchers 178629 through 178629 in the amount of $217.20 2026 Vouchers 178539 through 178542 in the amount of $2,121.32 2026 Vouchers 178493 through 178535 in the amount of $1,034,015.06 2026 Vouchers 178399 through 178400 in the amount of $5,629.00 2025 Electronic Fund Transfers in the amount of $1,140.79 2026 Electronic Fund Transfers in the amount of $485,675.69 B. Approval of Minutes: ICG- November 21, 2024, December 4, 2025, December 11, 2025 Council- November 24, 2025 C. Appointments/Reappointments: Lodging Tax Advisory Committee, Arts Commission, Parks, Recreation, Trees and Trails Advisory Board D. Resolution 26-001 Amending City Council Rules of Procedure Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). Agenda Bill AB26-007 Meeting Date: January 20, 2026 Agenda Item: IX. A. Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Melody sky Weaver & Michael Todd Date Submitted: January 15, 2026 Department: Community Services Contact Phone: 360-344-3054 SUBJECT: Accepting Donation for Dog Park at Mountain View Commons CATEGORY:BUDGET IMPACT: ConsentResolutionExpenditure Amount:$10,000-$12,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 1 - Build small town quality of life Cost Allocation Fund: 199 Community Services SUMMARY STATEMENT: In September 2019 the Dog Park at Mountain View Commons opened thanks to generous community donations and City support. Jim Todd, a long-time member of the Parks, Recreation, Trees, and Trails Advisory Board was one of the proud ribbon holders to welcome Port Townsend’s four legged residents to their new park. Over six years later the dog park is a well-used and appreciated placefor dogs of all sizes to run free and play. Parks staff and a dedicated group of City dog park volunteers have helped care for the park and initiate improvements such as adding steps, gravel, play equipment, and trees to make the park a more welcoming place for dogs and humans alike. To continue to make enhancements to the park it needs a shelter to protect park attendees, both two legged and four legged, from the elements. Long-time Parks, Recreation, Trees and Trails Advisory Board member and friend Jim Todd passed in October 2025 at the age of 90. Jim loved his parks and routinely attended City Council meetings for decades. He put his valuable time, strong opinions, and sharp mind to work in a number of ways that remain visible in our community, especially relating to Kah Tai park. Jim Todd’s estate,through local residents,has pledged to support the expenses for the new shelter up to $12,000. Staff followed up on the generous donation request by working with local dog-park volunteers on a proposed shelter design and getting a cost estimate for said design. Based on initial estimates, staff estimate the new shelter will cost between $10,000- $12,000. Estimates were obtained to help determine what actual costs for the shelter may be, required procurement policies and practices, permitting, and engineering will need to be initiated if donation is accepted. ATTACHMENTS: none CITY COUNCIL COMMITTEE RECOMMENDATION: RECOMMENDED ACTION: Move to accept donation for adog park shelter at Mountain View Commons Dog Park ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Absent Floor Large nd Location Chambers Chambers Chambers Chambers Jeff Co Chambers Chambers Chambers Chambers ChambersChambers Chambers Chambers Chambers2Conf. Room ChambersChambers Chambers Chambers JCPH ) sharing of - www.cityofpt.us website Water/Sewer Split out Update and Direction for Surplus - - City Item Advisory Board Assignments See - SCHEDULE CITY OFFICES CLOSED CITY OFFICES CLOSED Agenda -- change. Dog Park DonationSpecial Presentation: Police Strategic Plan Council Committee AssignmentsConsentRAISE GrantFund CreationCherry StreetPersonnel Policy Manual Update City Recycling Automation DiscussionGlen Gove recap from ICG meeting an next steps Economic development framework/scopeinformation and ideas for ICG work Water rate model discussion Evans Vista RFQ Update Welcoming City Resolution edits to MEETINGS HOLIDAY HOLIDAY Tentative subject CITY only, draft is schedule (This Meeting of Type Special Session Arts Commission City Council Business Meeting Planning CommissionParks, Recreation, Trees and Trails Advisory BdJefferson County Housing Fund Board City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development CommArts CommissionCouncil Finance and Budget Committee City Council Workshop Library Advisory Board MeetingCouncil Culture and Society CommitteeEquity, Access, and Rights Advisory BdCivil Service Commission Planning Commission City Council Business Meeting Intergovernmental Collaborative Group (ICG)Climate Action Committee Time 3:00 6:00 6:304:302:30 6:00 3:003:003:003:00 6:00 1:003:0012:304:156:30 6:00 5:003:00 20 DateJan 19Jan Jan 22Jan 27Jan 28 Feb 2 Feb 3Feb 4Feb 5Feb 9 Feb 9 Feb 10Feb 11Feb 12Feb 12Feb 12 Feb 16Feb 17 Feb 19Feb 24 Jan 15 Day Thurs MonTues ThursTuesWed Mon TuesWedThursMon Mon TuesWedThursThursThurs MonTues ThursTues Chambers Jeff Co ChambersChambers Dec) - (Nov Standards Design Adoption and Engineering Renewals of Hearings UpdateRecords Management PoliciesMountain View Leases (December) BudgetContract November) Oct.) September, July, May, Apr., Plan (Jan, (February, Review Group Parks, Recreation, Trees and Trails Advisory BdJefferson County Housing Fund Board Planning Commission Comprehensive Workplan City’s 4:302:306:30 Collaborative and the to Board Feb 24Feb 25Feb 26 Update IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period TuesWedThurs 2026 Strategic Workplan STATUS BUDGET IMPLICATIONS 2025 FSI STATUS 9ƭƷʹ υўυЊƉͲ υυўυЊЉƉͲ FIVE KEY STRATEGIC PRIORITIES AND INITIATIVES CARRYOVER υυυўυЊЉЉƉ INVEST IN OUR PEOPLE - Build and nurture the capacity of our staff, teams, volunteers, advisory board members, Councilmembers BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k and partnerships and provide them the toolsets, skillsets, and mindsets to achieve more together $$ ongoing ЋЉЋЏ /ƚƩĻ Cƚĭǒƭʹ 5ĻĻƦĻƓ ĻƒƦƌƚǤĻĻ ĻƓŭğŭĻƒĻƓƷ ƷŷƩƚǒŭŷ ƚǒƩ ğƌƌΏĻƒƦƌƚǤĻĻ ĻƓŭğŭĻƒĻƓƷ ĭǤĭƌĻ ğƓķ ğƭƭƚĭźğƷĻķ ƷƩğźƓźƓŭ ENGAGE OUR COMMUNITY - Ground civic dialogue in equity and kindness and more deeply and inclusively engage our community BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k in decisions that affect their lives and livelihoods $$ ЋЉЋЏ /ƚƩĻ Cƚĭǒƭʹ /ƚƓķǒĭƷ ğ ĭƚƒƒǒƓźƷǤΏǞźķĻ ƭǒƩǝĻǤ Ʒƚ ĬĻƷƷĻƩ ǒƓķĻƩƭƷğƓķ ĭƚƒƒǒƓźƷǤ ƓĻĻķƭ ğƓķ ŭğźƓ źƓƭźŭŷƷƭ źƓƷƚ ƷŷĻ ķźǝĻƩƭźƷǤ ƚŅ ƚƦźƓźƚƓƭ͵ INNOVATE OUR SYSTEMS, STRUCTURES & PROCESSES - Set the City and community up for sustained success through process and BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k structure improvements and optimization PEL/interdepartmental coordination $$ ongoing Permitting procedures, configuration, Smartgov efficiency, leveraging 2025 videos $ Fire inspections and business license integration Permitting Fees Update Purchasing Policy Simplification AI Policy (complete) $$ onging Police final push toward agency accreditation ENVISION OUR SUSTAINABLE FUTURE AND DELIVER OUR PRIORITY INITIATIVES - Deliver the 2025-2045 Comprehensive Plan and BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k associated priorities to catalyze a financially, socially, and environmentally sustainable future - Implement Housing/Land Use Elements of the Comprehensive Plan, including: $$$ Continue to develop, implement, and refine code and comp plan changes to help unlock and inspire affordable, dense, quality infill development $$$ one-time Implement the community's vision for Evans Vista neighborhood and deliver infrastructure to make it development-ready $$ one-time Develop RFP for Evans Vista phased development $$ one-time Cherry St sale under new Comp Plan zoning $$ one-time Explore options presented in the housing white paper for implementation - fee structures, incentives, infrastructure extensions $$ Economic Development - Housing Infill $$ Economic Development - Improve commercial intensity, beyond commercial corner store/shop allowances in residential zones $ Glen Cove Sewer Study - next steps - Interlocal Agreement with Jeff. Co. $$$ one-time Await State Shoreline Master Program comments and make directive changes after state process $$ one-time Revisit 2009 Housing Property Inventory $$ ongoing Support and coordinate with providers and partners on the unhoused population's needs - Implement Transportation Element of the Comprehensive Plan, including: $$$ one-time Mill Road Roundabout funding/grant application $$ Streets improvements concept plans (like Washington St, San Juan/F, Hastings, Admiralty) - Multimodal Arterial Cohesive Study $$$ Puget Sound to Pacific/Olympic Discovery Trail - in-town connection to Fort Worden and land purchase near Eaglemount (City Lake) Safe Route to Schools Neighborhood Connections Study ADA Transition Plan Update - Parks, Facilities, Right of way $$ Continue to refine Engineering Design Standards Deliver Lawrence Street project (Harrison to Walker) Implement 2026 chip seal program (Sheridan and Monroe) $$$ Transportation Benefit District implementation, including street repair, grants, active transportation Update STIP (incorporate active transportation plan, multimodal arterial street, RAISE grant, and saferoute planning studies) - Implement Parks Element of the Comprehensive Plan and Facilities/Library/Arts & Culture (Community Services) Initiatives: Work with JLT - Cappy's Preservation Implementation, 80 acres $$$ Address parks, facilities, library, and arts & culture funding needs and prioritize future phased investments Establish ER&R Facilities program and budget Consider implementing Library's Level of Service Plan Option #2 $$ Determine an approach to deer management in partnership with State Fish & Wildlife $$$ Anticipate RCO grant application for 2027 cycle Build golf park playground Explore collaboration/LOA with Jefferson County to increase recreation opportunities $$ Inventory public art and consider links to functional plans, maintenance planning for artworks, infusion of art into infrastructure projects $$$ DNR grant implementation $$$ New Public Works facility design Undertake master planning of golf park in collaboration with Friends of the Golf Park Undertake master planning of west-side park $$$ Facilities Updates - City Hall HVAC, Mountain View HVAC/parking, Library HVAC , City Hall and Library elevators (subject to budget and grants) $ Trails (Volunteer Program, street ends, loop trail) $$$ Parks upgrates - Kah Tai Restrooms, Chetzemoka kitchen shelter, demolition of Golden Age Club and Parks house (subject to budget) $$ Collaborate with related agencies to stabilize and plan for the sustainable future of Fort Worden State Park $ Reestablish the 1% for the Arts support for all City public works projects in line with the City Code (complete); implement program - Other Priorities - Deliver on Water/Sewer/Storm Priorities: Capital Facilities Plan Update (2027-2033) - Big effort incorporating all new plans $$$ Standpipe Reservoir Recoating Design OGWS Agreement - Raw Water Rate Model Update Water Rate Model Update Lords Lake East Dam and pipeline construction $$$ Secure permits for sewer outfall project $$$ Wastewater Treatment Plan projects - influent wetwell, SCADA, land acquisition $$$ Lawrence Street Stormwater (Combined Sewer Overflow elimination) - Harrison to Monroe $$$ Evans Vista Neighborhood - construct Mill Road Lift Station $$$ Downtown restroom (in addition to LTAC $) $$$ Collections systems work - Washington Street sewer repair, Monroe lift station, Holcomb sewer upsize $$$ Utility bond issuance BUDGET IMPLICATIONS 2025 FSI STATUS 9ƭƷʹ υўυЊƉͲ υυўυЊЉƉͲ FIVE KEY STRATEGIC PRIORITIES AND INITIATIVES CARRYOVER υυυўυЊЉЉƉ (below is not complete) DELIVER THE BASICS - Provide consistent critical operations, ongoing statutory responsibilities, and core City functions CƚƭƷĻƩ źƓƷĻƩğŭĻƓĭǤ ĭƚƌƌğĬƚƩğƷźƚƓͲ ƒğƓğŭĻ ƩźƭƉƭͲ ğƓķ ĻƓƭǒƩĻ ƷŷĻ ƭƒƚƚƷŷ ƚƦĻƩğƷźƚƓ ƚŅ /źƷǤ ŭƚǝĻƩƓƒĻƓƷ ƦƩƚĭĻķǒƩĻƭͲ ķĻĭźƭźƚƓΏƒğƉźƓŭ ğƓķ ƦǒĬƌźĭ ĻƓŭğŭĻƒĻƓƷ Λ\[ĻŭğƌΉ/ƌĻƩƉΜ $$ ongoing $$ ongoing $$$ one time, $ ongoing Training of elected members, staff and volunteers 5ĻƌźǝĻƩ źƓƷĻŭƩğƷĻķͲ ƭƷƩğƷĻŭźĭ ğƓķ ƭǒƭƷğźƓğĬƌĻ ǝğƌǒĻ ŅƩƚƒ ƷŷĻ /źƷǤ ƚƩŭğƓźǩğƷźƚƓ Ʒƚ ƷŷĻ ĭƚƒƒǒƓźƷǤ ĬǤ ķĻǝĻƌƚƦźƓŭ ğƓķ ƌĻǝĻƩğŭźƓŭ ƦğƩƷƓĻƩƭŷźƦƭͲ ĻƓŷğƓĭźƓŭ ƭƷğŅŅ ğƓķ ƷĻğƒ ƦĻƩŅƚƩƒğƓĭĻͲ ƦƩƚǝźķźƓŭ ĭƌĻğƩ ķźƩĻĭƷźƚƓͲ ƓǒƩƷǒƩźƓŭ ķĻĻƦ ĭƚƒƒǒƓźƷǤ ƦğƩƷźĭźƦğƷźƚƓ ğƓķ ĻƓŭğŭĻƒĻƓƷ ğƓķ ĻƓƭǒƩźƓŭ ĭƚƓƷźƓǒƚǒƭ ķĻƌźǝĻƩǤ ƚŅ ƨǒğƌźƷǤ ƭĻƩǝźĭĻƭ Λ/źƷǤ ağƓğŭĻƩγƭ hŅŅźĭĻΜ ongoing Marketing the City to the visiting public working with LTAC, contractors, and community partners to do so Special projects, communication, engagement and advocacy on behalf of the City and community 5ĻƌźǝĻƩ ƨǒğƌźƷǤͲ ĻŅŅźĭźĻƓƷ ğƓķ ĭǒƭƷƚƒĻƩΏŅğĭźƓŭ ƦĻƩƒźƷƷźƓŭͲ ĭƚķĻ ĻƓŅƚƩĭĻƒĻƓƷͲ ĭǒƩƩĻƓƷ ğƓķ ƌƚƓŭΏƷĻƩƒ ƦƌğƓƓźƓŭ Ʒƚ ƦƩƚƒƚƷĻ ƚƦƦƚƩƷǒƓźƷǤ ğƓķ ƨǒğƌźƷǤ ƚŅ ƌźŅĻ źƓ tƚƩƷ ƚǞƓƭĻƓķ ΛtƌğƓƓźƓŭ ε /ƚƒƒǒƓźƷǤ 5ĻǝĻƌƚƦƒĻƓƷΜ $ ongoing $$ ongoing $$ ongoing $$$ ongoing $$$ ongoing and one-time tƩƚǝźķĻ ƩĻƨǒźƩĻķ ğƓķ ķĻƭźƩĻķ ŅźƓğƓĭźğƌ ƩĻƦƚƩƷźƓŭ ğƓķ ƦƩğĭƷźĭĻƭͲ ƭƷĻǞğƩķ ƦƩĻƦğƩğƷźƚƓ ğƓķ ĭƚƌƌĻĭƷźǝĻ ƚǝĻƩƭźŭŷƷ ƚŅ ĬğƌğƓĭĻķ ŅǒƓķƭ ğƓķ ĬǒķŭĻƷƭ ğƓķ źƓŅƚƩƒğƷźƚƓ ƷĻĭŷƓƚƌƚŭǤ ƓĻĻķƭ Ʒƚ ĻƓƭǒƩĻ ƷŷĻ ƭǒĭĭĻƭƭ ƚŅ ğƌƌ ķĻƦğƩƷƒĻƓƷğƌ ğƓķ ƚƩŭğƓźǩğƷźƚƓğƌ ğĭƷźǝźƷźĻƭ͵ ΛCźƓğƓĭĻ ε ĻĭŷƓƚƌƚŭǤ {ĻƩǝźĭĻƭΜ $$ ongoing $ ongoing $$ ongoing $$ ongoing $ ongoing $ ongoing $ ongoing $$ ongoing Coordinated front desk internal and external service via the Public Experience Liaisons $$ ongoing Management of city Investment and debt according to government regulations $ ongoing Fiscal responsibility and management of city resources $$ ongoing Updated Fee Schedules ƚ ǒƦƌźŅƷ ƚǒƩ ĭƚƒƒǒƓźƷǤ ƷŷƩƚǒŭŷ ƩĻğķźƓŭͲ ƌĻğƩƓźƓŭͲ ĭƚƓƓĻĭƷźƚƓ ğƓķ ĭƩĻğƷźǝźƷǤ Λ\[źĬƩğƩǤΜ Ώ ƓƚƷĻ ƷƩğƓƭźƷźƚƓ Ʒƚ /{5 Ǟ źƓƷĻŭƩğƷĻķ ƭƷğƷĻƒĻƓƷ Ʒƚ ĭƚƒĻ ƚ ǞƚƩƉ źƓ ƦğƩƷƓĻƩƭŷźƦ ǞźƷŷ ƚǒƩ ĭƚƒƒǒƓźƷǤ Ʒƚ ƦƩƚǝźķĻ ğ ƭğŅĻ ğƓķ ĭƚƒƦğƭƭźƚƓğƷĻ ĻƓǝźƩƚƓƒĻƓƷ ǞŷźƌĻ ƩĻķǒĭźƓŭ ĭƩźƒĻ ğƓķ ƷŷĻ ŅĻğƩ ƚŅ ĭƩźƒĻ ΛtƚƌźĭĻΜ 5ĻǝĻƌƚƦ ğƓķ ķĻƌźǝĻƩ źƓƓƚǝğƷźǝĻ ƭƚƌǒƷźƚƓƭ ƷŷğƷ ğƌƌƚǞ ƷŷĻ /źƷǤ Ʒƚ ƒğƉĻ ğ ƦƚƭźƷźǝĻ ƌĻğƦ ŅƚƩǞğƩķ źƓ ķĻǝĻƌƚƦźƓŭ ğƓķ źƓǝĻƭƷźƓŭ źƓ ƦĻƚƦƌĻ ğƓķ ƦĻƩŅƚƩƒğƓĭĻͲ ķƩźǝźƓŭ ĭƚƚƩķźƓğƷĻķ ƷĻğƒ ĻǣĭĻƌƌĻƓĭĻͲ ĭƚƓƷźƓǒƚǒƭ źƒƦƩƚǝĻƒĻƓƷͲ ğƓķ ğĭĭƚǒƓƷğĬźƌźƷǤ ΛtĻƚƦƌĻ ε tĻƩŅƚƩƒğƓĭĻΉIwΜ Employee engagement, including development and delivery of an engagement survey and accompanying manager follow up approach tƩƚǝźķĻ ƨǒğƌźƷǤ ğƓķ ƩĻƌźğĬƌĻ źƓŅƩğƭƷƩǒĭƷǒƩĻ ƷŷğƷ ǒƓķĻƩƦźƓ ğ ŷĻğƌƷŷǤ ƭƚĭźğƌͲ ĻƓǝźƩƚƓƒĻƓƷğƌ ğƓķ ĻĭƚƓƚƒźĭ ŅğĬƩźĭ ğƓķ ƭǒĭĭĻƭƭ ƚŅ tƚƩƷ ƚǞƓƭĻƓķ ğƓķ ƚǒƩ ĭƚƒƒǒƓźƷǤ ΛtǒĬƌźĭ ƚƩƉƭΜ Transportation engineering (Non-motorized, traffic, accident analysis, grant writing) 9ƓŭğŭĻ ğƓķ ĭƚƒƒǒƓźĭğƷĻ ǞźƷŷ ƚǒƩ ĭƚƒƒǒƓźƷǤ Ʒƚ Ĭǒźƌķ ƷƩǒƭƷ ğƓķ ĭƚƓŅźķĻƓĭĻͲ ƦƩƚķǒĭƷźǝĻ ƦğƩƷƓĻƩƭŷźƦƭͲ ğƓķ ğ ƒƚƩĻ ĭźǝźƌ ĭźǝźĭ ķźğƌƚŭǒĻ Ʒƚ ĻƓƭǒƩĻ ƚǒƩ ĭƚƒƒǒƓźƷǤ źƭ ƦƚƭźƷźǝĻƌǤ ĻƒƦƚǞĻƩĻķ Ʒƚ ķĻƷĻƩƒźƓĻ źƷƭ ƚǞƓ ŅǒƷǒƩĻ͵ 9ŅŅĻĭƷźǝĻƌǤ ƒğƩƉĻƷ ƚǒƩ ĭƚƒƒǒƓźƷǤ Ʒƚ ĻƓğĬƌĻ tƚƩƷ ƚǞƓƭĻƓķ Ʒƚ ƩĻĭĻźǝĻ ƦƚƭźƷźǝĻ ĬĻƓĻŅźƷƭ ŅƩƚƒ ƒƚƩĻ ƭǒƭƷğźƓğĬƌĻ ƷƚǒƩźƭƒ͵ Λ/ƚƒƒǒƓźĭğƷźƚƓƭ ğƓķ ağƩƉĻƷźƓŭΜ Develop and manage content and publication through City channels (newsletter, quarterly, social media, press releases, website, annual report) Provide priortitized support for the entire organization on major projects/initiatives Liaise with LTAC and related agencies to curate and coordinate marketing campaigns Chart and lead a strategic approach to communications and engagement Serve as Public Information Officer as main contact and coordinator with media, handling or advising on high profile issues Liaise with organizations, neighborhood groups, and the general public as part of campaigns, engagement events, and activities LAST REVISION DECEMBER 3, 2025 tğŭĻ Ћ ƚŅ Ћ