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Home My WebLink About030226 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. March 2, 2026 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order II.Roll Call III.Changes to the Agenda IV.Proclamation(s) or Special Presentation(s) A. Reading Month Proclamation B. Friends of the Library Presentation C. Port Townsend Police DepartmentAnnual Report V.City Manager’s Report VI.Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII.Executive Session – Pursuant to RCW 42.30.110(1)(i)) Discussion with legal counsel about current or potential litigations (Approximately 20 minutes) VIII. Executive Session – Pursuant to RCW 42.30.110(1)(i)) Discussion with legal counsel about current or potential litigations (Approximately 20 minutes) IX. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: ICG-(December 4, 2025, December 11, 2025) Council- (January 5, 2026) C. Authorizing the City Manager to Execute all Agreements Necessary to Complete the Engineering Design, Permitting, Specifications and Bid Ready Documents for the Big Quilcene River Diversion Interim Apron Repairs X. Old Business (None) XI. New Business A. Resolution 26-002 Declaring an Emergency, Waiving Public Bidding Requirements, and Ratifying the City Manager’s Approval of all Applicable Documents to Allow for the Immediate Repair of Damage to the OGWS Transmission Pipeline Near 223 Aerie Lane Proposed Action: Move to approve Resolution 26-002 Declaring an Emergency, Waiving Public Bidding Requirements, and Ratifying the City Manager’s Approval of all Applicable Documents to Allow for the Immediate Repair of Damage to the OGWS Transmission Pipeline Near 223 Aerie Lane i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action . XII. Presiding Officer’s Report A. Equity, Access, and Rights Enabling Resolution XIII. Suggestions for Future Agendas XIV. Comments from Council XV. Executive Session – Pursuant to RCW 42.30.110 (1)(g) Performance of a public employee (Approximately 45 minutes) XVI. Adjourn P R O C L A M A T I O N WHEREAS, in cities all across America,people are coming together to read as a unified community; and, WHEREAS, the residentsof the City of Port Townsend are coming together in such a city-wide reading effort, thus declaring with one voice that reading is not only a source of individual pleasure, but a tool for promoting literacy, connection, and community-building. WHEREAS, this year’s selected title, Ian’s Ride: A Long Distance Journey to Joy, is intended to inspire the community to share the joy of reading together and discussing the same book. This year’s read is an inspiring tale of overcoming adversity, connecting with nature, and finding joy. We are excited to share Ian’s journey with the community and discuss the importance of making community and outdoors accessible for all. We were all deeply moved at the library by Ian's story and look forward to the conversations and connections that will be generated,” which makes this book the perfect choice for the Library's 21st annual Community Read; and, WHEREAS, Port Townsend Library Friends and Foundation, and other community sponsors and partners make the Community Read possible; and, WHEREAS, an exciting series of events and discussions are planned a from Choose Your Own Adventure Log, Olympic Discovery Trail Talk with Peninsula Trails Coalition, to a Guided Birding Walk with Rainshadow Bird Alliance, and getting to meet the author Karen Polinsky and Ian Mackay for the month of March 2026; NOW, THEREFORE, I, Amy Howard, Mayor of the City of Port Townsend, do hereby proclaim the month of March 2026 as Reading Month in the City of Port Townsend and proudly celebrate the Library’s accomplishment of providing 21wonderful years of Community Reads. On behalf of the City, I thank all our generous sponsors and community partners, and urge all residents of the community to join me in this endeavor to promote the joys of reading and bringing the community together through the shared experience of reading and discussing the same book. ____________________________________ Amy Howard, Mayor March 2, 2026 City Council Meeting The Port Townsend Presented by Melody Sky Weaver, CS Director & Cindy Johnson, Friends President Library Friends and Foundation The Friends of the Port Townsend Library, a nonprofit organization incorporated in 1978, funds programs, services, materials, and occasional capital projects.Over and beyond what the City library's levy covers. Not for O&M.Donors are members or “Friends.”Revenue is from donations and used book sales. •••• Our Friends History: Supporting our library for nearly 50 years! $30,000 per - year of successful th 2013 - A Little History 2011LAB, Friends, Foundation, and at least one local artist, all support the capital campaign. Librarians have fun performing a flash mob routine at Farmers Market.Geralynn Rackowski continued as president of Friends, at least into her 5leadership, providing $20,000 year for programs, events, and special purchases. She served as president for 11 years!Everyone involved when much of the library temporarily moved to Mountain View while the Carnegie Building underwent seismic upgrades. assistance from pro In the summer of 2022, Foundation officers approach library director, Melody Sky Weaver and Friends board president, Deb Vanderbilt about the possibility of merging the two organizations.Each organization selected board members for a merger task team. We receivedbono consultants. While there was some initial hesitation, after months (and months) of meetings and sharing information with Friends membership, team members came to an agreement, and the merger was approved by both boards in November 2023 to best support the library.Benefits and challengesExpanded Mission Official name change Port Townsend Library Friends and Foundation but still DBA “Friends.”Updated MOU with City ••••••• Friends & Foundation MergePTLFF1/1/2024 Pink House interior renovationAward Winning Pink House Historic WallCarnegie Library renovation and new furnishings Furniture for Carnegie and Pink HouseEquipmentZenboothPink House: carpet, blinds, technologyPink House exterior restorationNew HVAC, Air Conditioning, and Elevator Upgrade What the Friends makes possible: Capital Projects Past Foundation Projects:Recent and Future Projects: How do we do it?BOOK DONATIONS, VOLUNTEERS, SALES, AND FUNDRAISING $ $ $ G I B s t i was m $65,000 m o C 6 2 0 2 F F L However, due to project timing and delays in 2024 and T is specifically for Pink House restoration and P for capital projects: new HVAC, elevator, Pink House for library programs: Community Read, Summer Reading for collections: unusual items to borrow, book club kits, listening $100,00 $38,000 Program, Bookworms, Poet Laureate events, Books for Babies, 1,000 Books before Kindergarten, Adult programs, supplies$19,000 devices, shelving and lighting$165,000 Restoration PTLFF has created financial policies and guidelines that will limit future big ticket expenditures. 2025, and the importance of pending projects we have budgeted additional for 2026. committed as part of a match required by the State Dept of Commerce to fund the HVAC/AC/elevator upgrades. - ride read - - st th all to get us outside March 21 Storywalk will speak at the library Mar 5. Community Read 2026 Read, Ride, Reconnect reconnect Quadfather - PTLFF (aka Friends) sponsors or partially sponsors most programs.This year’s read is local, it’s inspiring, it’s about outdoors and technology, and it's an incredible true story.Programs focus on the outdoors, local trails and ADA accessibility.The Adventure Log, Birding, and connect with our parks and trails.Ian’s https://www.iansride.com/calendar/2026/2/8/readand Meet Ian and the author on Mar 26Book discussions around town.All details here https://ptpubliclibrary.org/library/page/community OVERVIEW Annual Report Annual Report Annual Report G 14 16 ( 1 IN TRAINING, 2 AWAITING ACADEMY, 1 STARTIN OFFICERS (FTES) –– ) 2 ENTRY LEVEL, 1 ACADEMY TRAINED, 1 LATERAL4 WENT TO OTHER AGENCIES2 LEFT FOR PERSONAL REASONS1 RETIREMENT APRIL 7 COMMISSIONED JANUARY 2025 JANUARY 2026 IN NAVIGATOR POSITION FILLED STAFFING Annual Report TRAINING Annual Report Annual Report Annual Report Annual Report Annual Report Annual Report SUMMARY Annual Report Annual Report Annual Report Annual Report DRAFT January 5, 2026 City Council Business MeetingPage 1 of 4 DRAFT January 5, 2026 City Council Business MeetingPage 2 of 4 DRAFT January 5, 2026 City Council Business MeetingPage 3 of 4 DRAFT January 5, 2026 City Council Business MeetingPage 4 of 4 Agenda Bill: AB26-023 Meeting Date: March 2, 2026 Agenda Item: Consent IX. C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Tyler Johnson Date Submitted: February 25, 2026 Department: Public Works Contact Phone: 360.390.4062 SUBJECT: Authorizing the City Manager to Execute all Agreements Necessary to complete theengineering design, permitting, specifications and bidready documentsfor the Big Quilcene River Diversion Interim Apron Repairs. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ 60,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 415 Water Sewer CIP SUMMARY STATEMENT: I.Background: A Declaration of Emergencywas declared in October of 2025 with Resolution 25- 030 after the caretaker at the Big Quilcene River Diversion noticed, during an annual low-water inspection, that the steel apron armoring the splash pad below the diversion had cracked welds and was at risk of failing. An emergency was declared as there was only a short window of opportunity to make repairs before river water levels would rise. The City’s OGWS On-Call Engineers, Black & Veatch, designed a solution and the Port Townsend Paper Corporation employees were able to successfully perform the work to secure the apron from catastrophic failure; all while following the guidelines of an Emergency Hydraulic Permit issued by Washington Department of Fish and Wildlife. II.2026 Interim Repairs: Although the work to secure the apron was successful, additional interim repairs will need to be constructed this year to provide an additional 5-year service life to the apron. This interim project is necessary as a future permanent repair will require the Big Quilcene River to be bypassed around the Diversion. Bypassing the river will require a more lengthy permitting process and additional construction and modifications to the structure. III. Budget: The 2026 Adopted City of Port Townsend Budget did not include a Capital Budget Sheet for this project as the emergency repairs occurred late in the year. The project revenue is provided by the OGWS Fund (417). A Capital Projects Budget Sheet will be submitted for approval during the Supplemental Budget process. This resolution provides for the engineering design, permitting, specificationsand bid ready design documents. Construction costs will be included at the time of the Supplemental Budget. ATTACHMENTS: (None) CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval to authorize the City Manager to execute all agreements necessary to complete the engineering design, permitting, specifications and bid ready documents for the Big Quilcene Revier Diversion Interim Apron Repairs. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: PORT TOWNSEND CITY COUNCIL CONSENT AGENDA March2, 2026 A. Approval of Bills, Claims and Warrants: Vouchers 619 through 619 in the amount of $387.00 Vouchers 178632 through 178786 in the amount of $778,776.61 Electronic Fund Transfers in the amount of $544,108.41 B. Approval of Minutes: ICG-(December 4, 2025, December 11, 2025) Council- (January 5, 2026) C. Authorizing the City Manager to Execute all Agreements Necessary to Complete the Engineering Design, Permitting, Specifications and Bid Ready Documents for the Big Quilcene River Diversion Interim Apron Repairs Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). Agenda Bill AB26-024 Meeting Date: March 2, 2026 Agenda Item: XI.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Tyler Johnson Date Submitted: March 2, 2026 Department: Public Works Contact Phone: 360.390.4062 SUBJECT: Resolution 26-002 Declaring an Emergency, Waiving Public Bidding Requirements, and Ratifying the City Manager’s Approval of all Applicable Documents to Allow for the Immediate Repair of Damage to the OGWS Transmission Pipeline Near 223 Aerie Lane CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ 60,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: I.Overview: A leak in a welded joint of a 30-inch diameter section of the 1946 era OGWS Transmission Pipeline was discovered near 223 Aerie Lane on Friday, February 27, 2026. A temporary repair band was installed that night which reduced the leak to a trickle. The repair band will be monitored by the Port Townsend Paper Corporation Pipeline Crew, and a permanent repair will be made during the annual shutdown this fall. An Emergency Declaration was granted on February 27, 2026, by City Manager John Mauro to facilitate the immediate repairs to the pipeline. See the attached email approval and the attached Memo describing the work. II.Resolution Request: Resolution 26-002 requests the City Council Declare an Emergency and waive public bidding requirements for the repair of the OGWS Pipeline near 223 Aerie Lane. City Council approval is required after the fact to formalize a Declaration of Emergency. III.Budget: Exhibit C –Rate Model and Capital Spending Plan, in the 2021 Water Supply Agreement sets the budget amount of $64,946 for 2026 to fund emergency repairs. The overall cost to repair the pipeline may exceed the budgeted amount. The OGWS Sinking Fund, 417, will be used for any additional costs. Project revenue is provided by the OGWS Fund (417). ATTACHMENTS: A. Resolution 26-002 B. Declaration of Emergency Request Email dated February 27, 2026 C. Memo to City Manager John Mauro dated June 11, 2025 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Resolution 26-002 Declaring an Emergency, Waiving Public Bidding Requirements, and Ratifying the City Manager’s Approval of all Applicable Documents to Allow for the Immediate Repair of Damage to the OGWS Transmission Pipeline Near 223 Aerie Lane ALTERNATIVES: Take No ActionRefer to CommitteeRefer to StaffPostpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: This is a retroactive approval by the City Council for an emergency. Commitments for repair will have been made prior to the Council Meeting. Thus, this action is an opportunity to ask clarifying questions and dedicate resources to emergency repairs. Resolution 26-002 RESOLUTION NO. 26-002 A RESOLUTION DECLARING AN EMERGENCY, WAIVING PUBLIC BIDDING REQUIREMENTS, AND RATIFYING THE CITY MANAGER’S APPROVAL OF ALL APPLICABLE DOCUMENTS TO ALLOW FOR THE IMMEDIATE REPAIR OF DAMAGE TO THE OGWS TRANSMISSION PIPELINE NEAR 223 AERIE LANE. WHEREAS, Section 3.46.090(E) of the City of Port Townsend Municipal Code (PTMC) and Section 39.04.280(1)(C) of the Revised Code of Washington (RCW) allow exemptions to competitive bidding requirements under emergency conditions; and WHEREAS, RCW 39.04.280(3) defines “emergency” as unforeseen circumstances beyond the city’s control, that either presents a real, immediate threat to the proper performance of essential functions, or will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken; and WHEREAS, on February 27, 2026, a break in the welded circumferential joint was discovered in the OGWS Transmission Pipeline near 223 Aerie Lane; and WHEREAS, on February 27, 2026, City staff found and installed a temporary repair- band; and WHEREAS, the City Manager has determined that the damage described herein constitutes an emergency, as defined in RCW 39.04.280(3), based on the need to immediately contract for the fabrication of a permanent custom repair-band; and WHEREAS, PTMC Section 3.46.090(E)(3) requires the City Council to concur with the City Manager’s declaration of emergency by passage of a resolution declaring the emergency, reciting the facts constituting the emergency, and waiving the public bidding requirements; and WHEREAS, for the reasons stated herein, the City Council finds that it is in the best interest of the City to declare an emergency, waive public bidding requirements for the public work to be undertaken, and authorize the execution of all necessary documents required in order to initiate repairs to the OGWS Pipeline. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, Washington, as follows: Section 1. The recitals above are hereby adopted by reference as the City’s findings in support of the emergency declaration,as if fully set forth herein. Section 2. The City Council hereby declares an emergency justifying the waiver of certain contracting processes, including public bidding requirements. Section 3. All prior actions taken in conformance with this resolution, including the actions of the City Manager and the Public Works Director,as described in the Memorandum dated March 2, 2026, are hereby ratified and confirmed. Section 4. The City Manager may take any additional administrative actions consistent with this resolution. ADOPTED by the City Council of Port Townsend, Washington, at a regular meeting thereof, held this 2nd day of March, 2026. ________________________________________ Amy Howard Mayor Attest: _________________________________ Alyssa Rodrigues City Clerk February 27, 2026 Declaration of Emergency OGWS Pipeline Break Near 223 Aerie Lane 1/2025 67 Southport Lane Break Engineered Encapsulated Coupler To Repair The Pipeline: Many Thanks To All Who Helped • Seton Construction• City Water Crew• Mill Pipeline Crew• City Leadership Team From:John Mauro To:Steve King; Tyler Johnson; Michael Spears Subject:RE: Emergency Declaration 223 Aerie Lane - OGWS Date:Friday, February 27, 2026 4:59:12 PM Thanks, Steve. Hereby declared. I’ll let Council know to expect a request to ratify at Monday night’s council meeting. Thank you, Tyler, Michael, and the crews for getting on it and minimizing risk, damage, and cost. Best John John Mauro (he/him) | City Manager City of Port Townsend | www.cityofpt.us 250 Madison Street | Port Townsend, WA 98368 P: 360.379.5043 | M: 360.531.2916 | Learn | Subscribe Follow From: Steve King <sking@cityofpt.us> Sent: Friday, February 27, 2026 4:45 PM To: John Mauro <JMauro@cityofpt.us>; Tyler Johnson <tjohnson@cityofpt.us>; Michael Spears <MSpears@cityofpt.us> Subject: Emergency Declaration 223 Aerie Lane - OGWS Hi John, Our crews discovered a leak in the OGWS pipeline in a location near where leaks have occurred in the past. The discovery was instituted by a neighbor call reporting water flowing onto their property. The leak is small at this point. We believe if we get on it ASAP we can get a temporary repair band on it to minimize it growing. We need assistance for contracting larger equipment and thus are requesting an emergency declaration so we can minimize risk of a larger leak and damage caused by the existing leak. I’ll keep you posted. Thanks, Steve M E M O R A N D U M Date: March 2, 2026 Project Name: OGWS Pipeline Emergency – 223 Aerie Lane 20256 Budget: Funds for emergency repairs to the OGWS Pipeline are budgeted in Exhibit C – Rate Model and Capital Spending Plan in the 2021 Water Supply Agreement. ($64,946for 2026) Revenue Fund: Olympic Gravity Water System Fund - 417 Agenda Bill: AB26-xxx To: John Mauro, City Manager From:Tyler Johnson, Project Manager CC:Steve King, P.E., Public Works Director Subject:Emergency Repair to the OGWS Transmission Pipeline on February 27, 2026. The purpose of this memo is to provide Initial Discovery of the Leak background information for the City Manager and City Council in support of an emergency declaration. This declaration allows for expedient contracting to facilitate the repairs of a failed joint in the OGWS pipeline. Damage to the pipeline was discovered on February 27, 2026, near 223 Aerie Lane. An approximately 8-inch crack had developed, centered on the circumferential weld between two lengths of pipe, in the 30-inch section of steel pipe installed in 1946. This leak is situated approximately 80- feet south from a previous leak, and approximately 450-feet north of the last of three leaks to occur in 2025. City Water Crew & Seton Construction A request for a Declaration of Emergency was issued by Public Works Director Steve King to City Manager John Mauro by email on February 27,2026, to allow the City to immediately contract for assistance to minimize the risk of a larger leak and any damage caused by the existing leak. Seton Construction was hired to bring an operator and a pipe laborer to excavate the pipeline and work with the City Water Crew to install a temporary repair band for two reasons: The City’s equipment trailer, used for hauling our excavator, was out of service and thelocation of the break would greatly benefit from the use of a larger excavator. Excavation began around 8:00pm and the temporary repair band was successfully installed by 10:00pm. The temporary repair went well, and we didn’t see the crack grow larger as we have observed in the past. The repair slowed the leak to a trickle, and with more frequent monitoring, we hope to make a permanent welded repair during the annual Paper Mill Shutdown in the Fall. The 2021 Water Supply Agreement in Section 5.4 requires, to the extent feasible, repairs that shut down the water supply, be performed during Mill shutdowns or low water use periods. Closeup of the Cracked Circumferential Weld Completed Installation of the TemporaryRepair Band Absent Floor Large nd Location Chambers Chambers Chambers Chambers ChambersChambers Chambers Chambers Chambers2Conf. Room ChambersChambers Chambers Chambers Jeff Co ChambersChambers Chambers Chambers Chambers oving to M lus ero ) Z Authorization clamation arker riter M ile M www.cityofpt.us and Update for Surp Funds Proclamation website rection i D Session roclamation for - City P - Item See SCHEDULE Poetry Month Volunteer Appreciation Month ProBond Council and Bond UnderwExecutive Decommission Agenda ResolutionRotary Park and Support Rotary for Park Upgrade to Celebrate the Centennial Executive Session YMCA Contract for Pool Personnel Policy Manual UpdateCherry StreetRate Model Update Bowman Contract Approval change. Reading Month Proclamation Special Presentation: Friends of the Library and their supportSpecial Presentation: PTPD Annual ReportExecutive Session to MEETINGS Tentative subject CITY only, draft is schedule eting (This Meeting of ity Council Business Me Type Planning Commission City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development CommArts CommissionCouncil Finance and Budget Committee City Council Workshop Lodging Tax Advisory Committee Council Culture and Society CommitteeEquity, Access, and Rights Advisory BdCivil Service Commission Planning Commission City Council Business Meeting Parks, Recreation, Trees and Trails Advisory BdJefferson County Housing Fund Board Planning Commission Council Infrastructure and Development CommArts Commission C Time 6:30 6:00 3:003:003:003:00 6:00 1:003:0012:304:156:30 6:00 4:302:306:303:003:00 6:00 29 6 Date Feb 26 March March 3March 4March 5March 9 March Mar 10Mar 11Mar 12Mar 12Mar 12 Mar 16 Mar 24Mar 25Mar 26April 1April 2 April Day Thurs Mon TuesWedThursMon Mon TuesWedThursThursThurs Mon TuesWedThursWedThurs Mon s Floor Large PH nd ChambersChambers2Conf. Room ChambersChambers Chamber Chambers Chambers Chambers Jeff Co ChambersChambers JCChambers First Reading - Library Week Comp Plan Docket t e to S Parks Appreciation Week National Session aring e lemental First Reading Supp st 1Consolidated Fee SchedulePublic HProclamationProclamation Executive ry Bd and Trails Adviso ommittee ittee C ce and Budget Committee Council Business Meeting ouncil Finan ity Historic Preservation Council Culture and Society CommitteeEquity, Access, and Rights Advisory BdCivil Service Commission Planning CommissionC City Council Workshop Meeting Library Advisory Board C Jefferson County Housing Fund Board Planning CommissionClimate Action CommParks, Recreation, Trees 0 3:003:0012:304:156:303:0 6:00 1:00 6:00 2:306:303:004:30 728 AprilApril 8April 9April 9April 9April 13 April 13 April 14 April 20 April 22April 23April 28April es ues TuesWedThursThursThursMon Mon T Mon WedThursTuesTu 2026 Strategic Workplan STATUS BUDGET IMPLICATIONS 2025 FSI STATUS 9ƭƷʹ υўυЊƉͲ υυўυЊЉƉͲ FIVE KEY STRATEGIC PRIORITIES AND INITIATIVES CARRYOVER υυυўυЊЉЉƉ INVEST IN OUR PEOPLE - Build and nurture the capacity of our staff, teams, volunteers, advisory board members, Councilmembers BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k and partnerships and provide them the toolsets, skillsets, and mindsets to achieve more together $$ ongoing ЋЉЋЏ /ƚƩĻ Cƚĭǒƭʹ 5ĻĻƦĻƓ ĻƒƦƌƚǤĻĻ ĻƓŭğŭĻƒĻƓƷ ƷŷƩƚǒŭŷ ƚǒƩ ğƌƌΏĻƒƦƌƚǤĻĻ ĻƓŭğŭĻƒĻƓƷ ĭǤĭƌĻ ğƓķ ğƭƭƚĭźğƷĻķ ƷƩğźƓźƓŭ ENGAGE OUR COMMUNITY - Ground civic dialogue in equity and kindness and more deeply and inclusively engage our community BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k in decisions that affect their lives and livelihoods $$ ЋЉЋЏ /ƚƩĻ Cƚĭǒƭʹ /ƚƓķǒĭƷ ğ ĭƚƒƒǒƓźƷǤΏǞźķĻ ƭǒƩǝĻǤ Ʒƚ ĬĻƷƷĻƩ ǒƓķĻƩƭƷğƓķ ĭƚƒƒǒƓźƷǤ ƓĻĻķƭ ğƓķ ŭğźƓ źƓƭźŭŷƷƭ źƓƷƚ ƷŷĻ ķźǝĻƩƭźƷǤ ƚŅ ƚƦźƓźƚƓƭ͵ INNOVATE OUR SYSTEMS, STRUCTURES & PROCESSES - Set the City and community up for sustained success through process and BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k structure improvements and optimization PEL/interdepartmental coordination $$ ongoing Permitting procedures, configuration, Smartgov efficiency, leveraging 2025 videos $ Fire inspections and business license integration Permitting Fees Update Purchasing Policy Simplification AI Policy (complete) $$ onging Police final push toward agency accreditation ENVISION OUR SUSTAINABLE FUTURE AND DELIVER OUR PRIORITY INITIATIVES - Deliver the 2025-2045 Comprehensive Plan and BUDGET IMPLICATIONS STATUS FSI2025 Est: $=$1k, $$=$10k, $$$=$100k associated priorities to catalyze a financially, socially, and environmentally sustainable future - Implement Housing/Land Use Elements of the Comprehensive Plan, including: $$$ Continue to develop, implement, and refine code and comp plan changes to help unlock and inspire affordable, dense, quality infill development $$$ one-time Implement the community's vision for Evans Vista neighborhood and deliver infrastructure to make it development-ready $$ one-time Develop RFP for Evans Vista phased development $$ one-time Cherry St sale under new Comp Plan zoning $$ one-time Explore options presented in the housing white paper for implementation - fee structures, incentives, infrastructure extensions $$ Economic Development - Housing Infill $$ Economic Development - Improve commercial intensity, beyond commercial corner store/shop allowances in residential zones $ Glen Cove Sewer Study - next steps - Interlocal Agreement with Jeff. Co. $$$ one-time Await State Shoreline Master Program comments and make directive changes after state process $$ one-time Revisit 2009 Housing Property Inventory $$ ongoing Support and coordinate with providers and partners on the unhoused population's needs - Implement Transportation Element of the Comprehensive Plan, including: $$$ one-time Mill Road Roundabout funding/grant application $$ Streets improvements concept plans (like Washington St, San Juan/F, Hastings, Admiralty) - Multimodal Arterial Cohesive Study $$$ Puget Sound to Pacific/Olympic Discovery Trail - in-town connection to Fort Worden and land purchase near Eaglemount (City Lake) Safe Route to Schools Neighborhood Connections Study ADA Transition Plan Update - Parks, Facilities, Right of way $$ Continue to refine Engineering Design Standards Deliver Lawrence Street project (Harrison to Walker) Implement 2026 chip seal program (Sheridan and Monroe) $$$ Transportation Benefit District implementation, including street repair, grants, active transportation Update STIP (incorporate active transportation plan, multimodal arterial street, RAISE grant, and saferoute planning studies) - Implement Parks Element of the Comprehensive Plan and Facilities/Library/Arts & Culture (Community Services) Initiatives: Work with JLT - Cappy's Preservation Implementation, 80 acres $$$ Address parks, facilities, library, and arts & culture funding needs and prioritize future phased investments Establish ER&R Facilities program and budget Consider implementing Library's Level of Service Plan Option #2 $$ Determine an approach to deer management in partnership with State Fish & Wildlife $$$ Anticipate RCO grant application for 2027 cycle Build golf park playground Explore collaboration/LOA with Jefferson County to increase recreation opportunities $$ Inventory public art and consider links to functional plans, maintenance planning for artworks, infusion of art into infrastructure projects $$$ DNR grant implementation $$$ New Public Works facility design Undertake master planning of golf park in collaboration with Friends of the Golf Park Undertake master planning of west-side park $$$ Facilities Updates - City Hall HVAC, Mountain View HVAC/parking, Library HVAC , City Hall and Library elevators (subject to budget and grants) $ Trails (Volunteer Program, street ends, loop trail) $$$ Parks upgrates - Kah Tai Restrooms, Chetzemoka kitchen shelter, demolition of Golden Age Club and Parks house (subject to budget) $$ Collaborate with related agencies to stabilize and plan for the sustainable future of Fort Worden State Park $ Reestablish the 1% for the Arts support for all City public works projects in line with the City Code (complete); implement program - Other Priorities - Deliver on Water/Sewer/Storm Priorities: Capital Facilities Plan Update (2027-2033) - Big effort incorporating all new plans $$$ Standpipe Reservoir Recoating Design OGWS Agreement - Raw Water Rate Model Update Water Rate Model Update Lords Lake East Dam and pipeline construction $$$ Secure permits for sewer outfall project $$$ Wastewater Treatment Plan projects - influent wetwell, SCADA, land acquisition $$$ Lawrence Street Stormwater (Combined Sewer Overflow elimination) - Harrison to Monroe $$$ Evans Vista Neighborhood - construct Mill Road Lift Station $$$ Downtown restroom (in addition to LTAC $) $$$ Collections systems work - Washington Street sewer repair, Monroe lift station, Holcomb sewer upsize $$$ Utility bond issuance BUDGET IMPLICATIONS 2025 FSI STATUS 9ƭƷʹ υўυЊƉͲ υυўυЊЉƉͲ FIVE KEY STRATEGIC PRIORITIES AND INITIATIVES CARRYOVER υυυўυЊЉЉƉ (below is not complete) DELIVER THE BASICS - Provide consistent critical operations, ongoing statutory responsibilities, and core City functions CƚƭƷĻƩ źƓƷĻƩğŭĻƓĭǤ ĭƚƌƌğĬƚƩğƷźƚƓͲ ƒğƓğŭĻ ƩźƭƉƭͲ ğƓķ ĻƓƭǒƩĻ ƷŷĻ ƭƒƚƚƷŷ ƚƦĻƩğƷźƚƓ ƚŅ /źƷǤ ŭƚǝĻƩƓƒĻƓƷ ƦƩƚĭĻķǒƩĻƭͲ ķĻĭźƭźƚƓΏƒğƉźƓŭ ğƓķ ƦǒĬƌźĭ ĻƓŭğŭĻƒĻƓƷ Λ\[ĻŭğƌΉ/ƌĻƩƉΜ $$ ongoing $$ ongoing $$$ one time, $ ongoing Training of elected members, staff and volunteers 5ĻƌźǝĻƩ źƓƷĻŭƩğƷĻķͲ ƭƷƩğƷĻŭźĭ ğƓķ ƭǒƭƷğźƓğĬƌĻ ǝğƌǒĻ ŅƩƚƒ ƷŷĻ /źƷǤ ƚƩŭğƓźǩğƷźƚƓ Ʒƚ ƷŷĻ ĭƚƒƒǒƓźƷǤ ĬǤ ķĻǝĻƌƚƦźƓŭ ğƓķ ƌĻǝĻƩğŭźƓŭ ƦğƩƷƓĻƩƭŷźƦƭͲ ĻƓŷğƓĭźƓŭ ƭƷğŅŅ ğƓķ ƷĻğƒ ƦĻƩŅƚƩƒğƓĭĻͲ ƦƩƚǝźķźƓŭ ĭƌĻğƩ ķźƩĻĭƷźƚƓͲ ƓǒƩƷǒƩźƓŭ ķĻĻƦ ĭƚƒƒǒƓźƷǤ ƦğƩƷźĭźƦğƷźƚƓ ğƓķ ĻƓŭğŭĻƒĻƓƷ ğƓķ ĻƓƭǒƩźƓŭ ĭƚƓƷźƓǒƚǒƭ ķĻƌźǝĻƩǤ ƚŅ ƨǒğƌźƷǤ ƭĻƩǝźĭĻƭ Λ/źƷǤ ağƓğŭĻƩγƭ hŅŅźĭĻΜ ongoing Marketing the City to the visiting public working with LTAC, contractors, and community partners to do so Special projects, communication, engagement and advocacy on behalf of the City and community 5ĻƌźǝĻƩ ƨǒğƌźƷǤͲ ĻŅŅźĭźĻƓƷ ğƓķ ĭǒƭƷƚƒĻƩΏŅğĭźƓŭ ƦĻƩƒźƷƷźƓŭͲ ĭƚķĻ ĻƓŅƚƩĭĻƒĻƓƷͲ ĭǒƩƩĻƓƷ ğƓķ ƌƚƓŭΏƷĻƩƒ ƦƌğƓƓźƓŭ Ʒƚ ƦƩƚƒƚƷĻ ƚƦƦƚƩƷǒƓźƷǤ ğƓķ ƨǒğƌźƷǤ ƚŅ ƌźŅĻ źƓ tƚƩƷ ƚǞƓƭĻƓķ ΛtƌğƓƓźƓŭ ε /ƚƒƒǒƓźƷǤ 5ĻǝĻƌƚƦƒĻƓƷΜ $ ongoing $$ ongoing $$ ongoing $$$ ongoing $$$ ongoing and one-time tƩƚǝźķĻ ƩĻƨǒźƩĻķ ğƓķ ķĻƭźƩĻķ ŅźƓğƓĭźğƌ ƩĻƦƚƩƷźƓŭ ğƓķ ƦƩğĭƷźĭĻƭͲ ƭƷĻǞğƩķ ƦƩĻƦğƩğƷźƚƓ ğƓķ ĭƚƌƌĻĭƷźǝĻ ƚǝĻƩƭźŭŷƷ ƚŅ ĬğƌğƓĭĻķ ŅǒƓķƭ ğƓķ ĬǒķŭĻƷƭ ğƓķ źƓŅƚƩƒğƷźƚƓ ƷĻĭŷƓƚƌƚŭǤ ƓĻĻķƭ Ʒƚ ĻƓƭǒƩĻ ƷŷĻ ƭǒĭĭĻƭƭ ƚŅ ğƌƌ ķĻƦğƩƷƒĻƓƷğƌ ğƓķ ƚƩŭğƓźǩğƷźƚƓğƌ ğĭƷźǝźƷźĻƭ͵ ΛCźƓğƓĭĻ ε ĻĭŷƓƚƌƚŭǤ {ĻƩǝźĭĻƭΜ $$ ongoing $ ongoing $$ ongoing $$ ongoing $ ongoing $ ongoing $ ongoing $$ ongoing Coordinated front desk internal and external service via the Public Experience Liaisons $$ ongoing Management of city Investment and debt according to government regulations $ ongoing Fiscal responsibility and management of city resources $$ ongoing Updated Fee Schedules ƚ ǒƦƌźŅƷ ƚǒƩ ĭƚƒƒǒƓźƷǤ ƷŷƩƚǒŭŷ ƩĻğķźƓŭͲ ƌĻğƩƓźƓŭͲ ĭƚƓƓĻĭƷźƚƓ ğƓķ ĭƩĻğƷźǝźƷǤ Λ\[źĬƩğƩǤΜ Ώ ƓƚƷĻ ƷƩğƓƭźƷźƚƓ Ʒƚ /{5 Ǟ źƓƷĻŭƩğƷĻķ ƭƷğƷĻƒĻƓƷ Ʒƚ ĭƚƒĻ ƚ ǞƚƩƉ źƓ ƦğƩƷƓĻƩƭŷźƦ ǞźƷŷ ƚǒƩ ĭƚƒƒǒƓźƷǤ Ʒƚ ƦƩƚǝźķĻ ğ ƭğŅĻ ğƓķ ĭƚƒƦğƭƭźƚƓğƷĻ ĻƓǝźƩƚƓƒĻƓƷ ǞŷźƌĻ ƩĻķǒĭźƓŭ ĭƩźƒĻ ğƓķ ƷŷĻ ŅĻğƩ ƚŅ ĭƩźƒĻ ΛtƚƌźĭĻΜ 5ĻǝĻƌƚƦ ğƓķ ķĻƌźǝĻƩ źƓƓƚǝğƷźǝĻ ƭƚƌǒƷźƚƓƭ ƷŷğƷ ğƌƌƚǞ ƷŷĻ /źƷǤ Ʒƚ ƒğƉĻ ğ ƦƚƭźƷźǝĻ ƌĻğƦ ŅƚƩǞğƩķ źƓ ķĻǝĻƌƚƦźƓŭ ğƓķ źƓǝĻƭƷźƓŭ źƓ ƦĻƚƦƌĻ ğƓķ ƦĻƩŅƚƩƒğƓĭĻͲ ķƩźǝźƓŭ ĭƚƚƩķźƓğƷĻķ ƷĻğƒ ĻǣĭĻƌƌĻƓĭĻͲ ĭƚƓƷźƓǒƚǒƭ źƒƦƩƚǝĻƒĻƓƷͲ ğƓķ ğĭĭƚǒƓƷğĬźƌźƷǤ ΛtĻƚƦƌĻ ε tĻƩŅƚƩƒğƓĭĻΉIwΜ Employee engagement, including development and delivery of an engagement survey and accompanying manager follow up approach tƩƚǝźķĻ ƨǒğƌźƷǤ ğƓķ ƩĻƌźğĬƌĻ źƓŅƩğƭƷƩǒĭƷǒƩĻ ƷŷğƷ ǒƓķĻƩƦźƓ ğ ŷĻğƌƷŷǤ ƭƚĭźğƌͲ ĻƓǝźƩƚƓƒĻƓƷğƌ ğƓķ ĻĭƚƓƚƒźĭ ŅğĬƩźĭ ğƓķ ƭǒĭĭĻƭƭ ƚŅ tƚƩƷ ƚǞƓƭĻƓķ ğƓķ ƚǒƩ ĭƚƒƒǒƓźƷǤ ΛtǒĬƌźĭ ƚƩƉƭΜ Transportation engineering (Non-motorized, traffic, accident analysis, grant writing) 9ƓŭğŭĻ ğƓķ ĭƚƒƒǒƓźĭğƷĻ ǞźƷŷ ƚǒƩ ĭƚƒƒǒƓźƷǤ Ʒƚ Ĭǒźƌķ ƷƩǒƭƷ ğƓķ ĭƚƓŅźķĻƓĭĻͲ ƦƩƚķǒĭƷźǝĻ ƦğƩƷƓĻƩƭŷźƦƭͲ ğƓķ ğ ƒƚƩĻ ĭźǝźƌ ĭźǝźĭ ķźğƌƚŭǒĻ Ʒƚ ĻƓƭǒƩĻ ƚǒƩ ĭƚƒƒǒƓźƷǤ źƭ ƦƚƭźƷźǝĻƌǤ ĻƒƦƚǞĻƩĻķ Ʒƚ ķĻƷĻƩƒźƓĻ źƷƭ ƚǞƓ ŅǒƷǒƩĻ͵ 9ŅŅĻĭƷźǝĻƌǤ ƒğƩƉĻƷ ƚǒƩ ĭƚƒƒǒƓźƷǤ Ʒƚ ĻƓğĬƌĻ tƚƩƷ ƚǞƓƭĻƓķ Ʒƚ ƩĻĭĻźǝĻ ƦƚƭźƷźǝĻ ĬĻƓĻŅźƷƭ ŅƩƚƒ ƒƚƩĻ ƭǒƭƷğźƓğĬƌĻ ƷƚǒƩźƭƒ͵ Λ/ƚƒƒǒƓźĭğƷźƚƓƭ ğƓķ ağƩƉĻƷźƓŭΜ Develop and manage content and publication through City channels (newsletter, quarterly, social media, press releases, website, annual report) Provide priortitized support for the entire organization on major projects/initiatives Liaise with LTAC and related agencies to curate and coordinate marketing campaigns Chart and lead a strategic approach to communications and engagement Serve as Public Information Officer as main contact and coordinator with media, handling or advising on high profile issues Liaise with organizations, neighborhood groups, and the general public as part of campaigns, engagement events, and activities LAST REVISION DECEMBER 3, 2025 tğŭĻ Ћ ƚŅ Ћ