HomeMy WebLinkAbout010826 EAR Advisory Board Meeting PacketCity
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Equity, Access, and Rights Advisory Board
Thursday, January 8, 2026
12:30 to 2:30 p.m.
City Hall- Second Floor Large Conference Room,
250 Madison Street, Port Townsend, WA 98368
and Virtually
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1. Call to Order/ Roll Call (5 minutes)
2. Approval of Agenda (2 minutes)
3. Approval of Minutes: December 11, 2025 (2 minutes)
4. EAR Advisory Board Member News (Opportunities to share updates, new business, or
other pertinent issues relevant to EAR Scope of Work) (5 minutes)
5. Public Comment- Items Not on the Agenda (3 minutes per person)
6. Board Discussion around Regularly Scheduled Meeting Time - (15 minutes)
7. Update from Julia and Staff about Legislative Suggestions- (10 minutes)
8. Update on Welcoming City Resolution (Francisca) (5 minutes)
9. Update on Community Summit Format/Purpose (Shelly); Discussion around
Potential EAR Board Involvement (March 27-29) (15 minutes)
10. Discussion around Board Representation (Who are we and who are we missing?)
and Possible Request for Stipend Positions (15 minutes)
11. Annual Schedule of Work (Gabrielle) (20 minutes)
12. Public Comment on Agenda Items (3 minutes per person)
13. Staff Updates (5 minutes)
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting
should notes the City Clerk's Office at least 24 hours prior to the meeting at (360) 379-5083.
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14. EAR Advisory Board Member Updates (5 minutes)
15. Set Agenda for Next Meeting: February, TBD Based on Discussion (5 minutes)
16. Adjourn
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting
should notes the City Clerk's Office at least 24 hours prior to the meeting at (360) 379-5083.
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Townsend
ADMNIS"FRATION
Overview
250 Madison Str(,. et, Suite 2 1 (Port T'dwnsend, WA 98368 � 360,3795047 �I www.cityofpptµus
City of Port .Townsend
Equity, Access, arid Rights Advisory Bard
2026 Meeting Schedule & Agendas .Topics
This document is a flexible summary of an approach to EAR meetings in 2026, along with the timing of
workplan and budget development. EAR meets on the second Thursday monthly, fromIj ,,
runless otherwise noticed. The development of the EAR budget is part of the development of the
City of Port Townsend budget as approved by City Council each year. This process begins nearly six
months before the start of the subsequent year and includes state -mandated statutory milestones and
deadlines.
January 8, 2026
• Annual appreciation
• Intention -setting with members, Council liaison, and Staff liaison
• Agenda, as determined during December 2025 board meeting
February 12, 2026
• Possible new Council liaison to the Board
• Strategize and plan listening sessions
March 12, 2026
• Possible participation at Annual Connectivity Summit (XX-XX)
April 9, 2026
• Strategize strategic input for 2027 priorities and workplan suggestions in preparation for
Mayor's request
• Last meeting before annual term limits
May 14, 2026
• Highlight Chair/Co-chair nominations for potential new members
June 11, 2026
• Chair/Co-chair nominations
• Finalize input for strategic workplan retreat in July 2027 Priorities and Workplan Suggestions:
EAR receives a call in May from Mayor/City Manager to EAR (and all City advisory boards) for
City strategic workplan suggestions — these must be sent to the City Clerk prior to July 1 in order
to be included in the Council retreat packet.
July 9, 2026
• Mid -year review: EAR reviews progress on the 2026 workplan and budget expenditures
• Discuss budget recommendations in preparation for August submission
citya rt
Townsend
ADIM NIS"FRATiON
August 13, 2026
250 Madison Str(,. et, Suite 2 1 IP rt Townsend, WA 98368 � 360,3795047 �I www.cityufpptµus
• July -August Mayor sends draft strategic workplan to Advisory Board chairs after strategic
workplan concludes.
• Make a Budget Recommendation to Council: Submit a budget request to the staff liaison for
2027, which will be carried forward into the City's broader budget process.
September 10, 2026
• From Mayor Fabor's letter: September -October Advisory Body Staff and City Council liaisons
align budget and workplan and identify prioritized policy recommendations to City Council to
request from Advisory Boards.
October 8, 2026
November 12, 2026
• Advance legislative agenda suggestions through Council liaison to City Manager and Council
• Budget is approved by Council and 2027 annual planning can begin
December 10, 2026
• Board receives direction from Mayor and Council on policy and budget priorities in 2027.
• November -December Mayor sends letter to Advisory Boards with a request for policy
recommendations on prioritized City workplan topics after the budget is adopted
• December —Annual Review. PTAC reviews the 2025 workplan, reviews 2025 granting data and
budget expenditures, plans annual meeting schedule and 2026 grant deadlines, and ties up
loose ends in discussion.
IIIOUN#
• Workshop with Council to facilitate discussion of Enabling Resolution and the Board's work
• Invitation to meet new City Attorney Austin Watkins
• Listening sessions - quarterly or as applicable
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December 12, 2025
David Faber I Id ay r C 360. 9.2980 d dfaber@citVofpt.us
s
To: City of Port Townsend Equity Access and Rights Advisory Board Chair
From: Mayor David Faber
CC: City Council, City Staff Liaisons, City Manager John Mauro
RE: 2026 Workplan, Budget, and Advisory Board/Commission Priorities
Dear City of Port Townsend Equity Access and Rights Advisory Board Chair:
Thank you for providing your Board's input into our 2026 Strategic Workplan and for helping us deliver
on a very successful 2025. My Council colleagues and I know how much you've contributed to our
achievements and we are grateful for your hard work and service. With the recent passage of the 2026
budget, we are now in the position to set our sights on 2026 to align and prioritize our work together.
We continue to evolve our process to make it clearer and more efficient for us all. For this coming year,
instead of requesting and approving Advisory Board workplans, I am requesting advice from your
Advisory Board/Commission on specific policy actions the City Council is expected to take next year.
Here's how this request integrates into Council/Advisory Board workplan communications for the year:
Date
Milestone
April -May
Mayor sends request to Advisory Board/Commission chairs for input
into City strategic workplan retreat in July.
July -August
Mayor sends draft strategic workplan to Advisory Board chairs after
strategic workplan concludes.
September -October
Advisory Body Staff and City Council liaisons align budget and workplan
and identify prioritized policy recommendations to City Council to
request from Advisory Boards.
November -December
Mayor sends letter to Advisory Boards with a request for policy
recommendations on prioritized City workplan topics after the budget
is adopted.
The adopted 2026 City budget and strategic workplan can be found at
hops.;//city f t..us/fir? .r7ce/ ge/c%ty-
250 Madus n Street - Suite 2', - P rt "J' winsend - WA 98368 � www,cityc)fpt.us
itya(port k { ,, David Faber I Id ay r J 360.3 9.2980 d dfaber@city fpt 11 r.w11 s
Townse�nd
My Request to You
The following matters are expected to come before City Council next year. Given your technical
expertise and advisory role, City Councilmembers and I would appreciate your board providing advice
and recommendations to assist City Council in making policy decisions. In some cases, and where
identified, staff would appreciate advice and recommendations from you on items they will be working
on. Note that their capacity is significantly limited by heavy workloads, so are motivated to stay focused
on top workplan priorities.
1. Recommendations for policy and budget priorities in implementing the Five Year Homeless and
Affordable Housing Services Plan.
2. Recommendation of a Language Access Policy.
3. Review and recommendation of the Parks, Recreation, Open Space (PROS) Plan (in conjunction
with the Parks, Recreation, Trees, and Trails Advisory Board).
4. Review and recommendation of the Art in Public Places Policy and Procedures.
5. Additional review and recommendations of functional plans or policies in the 2026 City Strategic
Workplan as time may allow.
Note that listening sessions (budgeted at $12,000 for 2026) should be integrated with the above items
and should relate to the City's Strategic Workplan, and the policy and budget priorities of the City
Council.
As chair, and with your staff liaison, you will want to structure and time board meetings to work through
these items and to line up with Council policymaking. Keep in mind that other requests from the City
Council may emerge during the year.
Please don't hesitate to contact your staff or City Council liaison if you have any questions.
Meanwhile, we look forward to rolling out the new Advisory Board handbook in early 2026 and
appreciate your suggestions and advice as we continue to refine that new resource. I also appreciate
your help in recruiting new board and commission members, as some boards have existing vacancies.
Finally, thank you again for our important work together. As always, my Council colleagues and I
appreciate your dedication, service, and care for our community. We look forward to working with you
in 2026 to deliver more value to our community and enhance civil civic engagement and dialogue as we
steward our community's future together.
Sincerely,
p7
David J. Faber, Mayor
250 Madison Street - Suite 2 a Por°t 'To nsend - WA 98368 l www.cRyofpt.us