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09.04.25 Art Commission Agenda
Port Townsend Art Commission Meeting Agenda September 4,2025,| 3:00 p.m. | In-person and Remote Meeting nd The meeting will be held in Council Chambers on the 2flooroftheHistoricCityHall. The entrance is the first door on Madison Street, which opens to the elevator. Attend in person or virtually via computer or tablet at https://zoom.us/j/98925253431?pwd=Npd9zmvb2wR4qnSIbcKgpPKxIb1K9h.1 Webinar ID # 989 2525 3431 Join by phone, please use number 253-215-8782, and meeting id number 98925253431# Submit public comment emails to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes: August 7, 2025 E. Public Comment (3 minutes per person) Committee Business a. Grant Funding (60 mins) b. Chair Update (5 min) i. Public Art Highlight c. Treasurer Update (5 mins) d. Staff update (5 min) e. Committee Updates (30 mins) i. Poet Laureate 1. Applications 2. Selection timeline 3. 2025 events ii. Public Art 1. 1% Code Revisions 2. Boundary Marker for Puget Sound Site 3. Art Markers Relocation iii. Art Awards 1. Nomination Process 2. Timeline f. Correspondence F. Set Agenda for Next Meeting G. Next Scheduled Meeting October 2, 2025 H. Adjourn Americans with Disabilities Act In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the City Clerk’s Office at least 24 hours prior to the meeting at (360) 379-5083. City of Port Townsend Arts Commission (PTAC) 2025 Meeting Schedule City of Port Townsend Arts Commission Mission Statement The Arts Commission's mission as an appointed City Commission is to facilitate public arts programs that enhance the cultural life of community residents. Overview This document is a flexible summary of the annual approach to PTAC meetings in 2025 and the st development of the PTAC budget. PTAC meets on 1 Thursdays, from 3:00-5:00PM. The development of the PTAC budget is part of the development of the City of Port Townsend budget, and resides in the General Fund, as approved by City Council each year. This process begins nearly six months before the start of the subsequent year and includes state-mandated statutory milestones and deadlines. 1. January – Program Planning Part 1: Grant Criteria and Poet Laureate Discussion of grant program specifics, including application, criteria, and any marketing or public education opportunities. Discussion of Poet Laureate Program and jury process for 2026-2027. 2. February – Program Planning Part 2: Annual Arts Awards and Public Art Discussion of Arts Awards with roles and deadlines. Discussion of agency partners and arts connections, including Creative District and Arts & Culture Plan, and Public Art maintenance planning and coordination with City staff. Invitation to Public Works Director to discuss possible 1% eligible projects in 6-year Capital Facilities Plan. 3. March – Quarterly Grant Funding 4. April – Communications and Poet Laureate Jury. PTAC engages in a discussion of City communications and how to participate in covering funded events, updating the website, and promoting the work of PTAC. Finalize Poet Laureate jury selection and RFP for Poet Laureate nominations. 5. May – Workplan Strategic Session. PTAC receives a call from Mayor/City Manager to PTAC (and all City advisory boards) for workplan items and preliminary budget request. PTAC reviews progress on the 2025 workplan, strategizes on multi-year initiatives and the 2026 workplan, and considers priorities for next fiscal year in order to suggest a preliminary PTAC workplan. 6. June – Quarterly Grant Funding 7. July – Mid Year Review and Budget Strategic Session PTAC discusses all 2025 programs and makes mid-year assessments. Discussion on budget to pair with workplan and submits a recommendation to staff and City Council in advance of a decision on the preliminary City budget. (City Council may choose to approve/incorporate or may send the recommendation back to PTAC for further discussion). Poet Laureate jury process and selection occurs in this time frame. 8. August – 2026 Art Awards Planning Workshop; evaluation/jurying tools for Poet Laureate and Grants and workplan details 9. September – Quarterly Grant Funding 10. October – Poet Laureate selection ratified; review of 2025 grants program changes in relation to 2025 workplan goals 11. November – Visit with new Poet Laureate; Public Art Plan update and 2026 objectives 12. December – Annual Review. PTAC reviews the 2025 workplan, reviews 2025 granting data and budget expenditures, plans annual meeting schedule and 2026 grant deadlines, and ties up loose ends in discussion. Minutes of the Port TownsendRegular Session ArtsCommission Meeting ofAugust 7, 2025 LOCATION:In-person at City Council Chambers and Remote MEMBERS’PRESENT:Alexis Arrabito, Heidi Tullmann,Joshua Saunders, Sheena Uritz, Dan Groussmanand Joe Gillard. Simon Lynge was absent. STAFFPRESENT:Arts & Culture Coordinator Katy Goodman, andDeputy City Clerk Lonnie Mickle Board Liaison: Ben Thomas Community Members: TopicMotions/Recommendation/Action Call to Order Chair Alexis Arrabito called the meeting to order at 3:04pm. Approval of Agenda Dan Groussmanmoved to approve the agenda. Joe Gillard seconded. Motion passed unanimously. Approval of Minutes forJuly 3, 2025 Joshua Saundersmoved to accept July3, 2025, minutes. Joe Gillard seconded. Motion passed unanimously. Public Comment None Chair Update Chair Alexis Arrabitostarted a round table introduction for new and current members. Treasure Update Joe Gillard gave an update on the budget and treasurer report. Staff Update Katy Goodmangave an update on the Racoon Lodge, street painting hurdles, poet laureate, grant recipient videos, and the 1% for the arts. Discussion ensued about the 1%, skatepark, and future city projects. Review Programming & Budget Request for 2026 Commissioners discussed pass and futureart projects, maintenance for art, educational outreach,the marketing budget,the towns’artistic identity,and the city’s process for public art Poet Laureate Discussionensued on the city resources for the youth, future of the program, and the needs of the poet laureate. Arts Awards The Commissioners discussed the past arts awards and what the awards are about, disadvantage artists, andport Townsend Soundcheck. Grant Funding Discussion ensued about check list, grant minimums, TopicMotions/Recommendation/Action diverse waysto offer grants, rubrics for grant recipients and Commissioners, Budget Katy Goodman discussed the PTAC budget, the justification of the budgetand the benefit to the city, cash prizes for recipients, marketing, Port Townsend Art identity, advocating for artists, and LTAC grants. Heidi Tullmann motion to approve the budget to City Council. Joshua Saunders seconded. Motion passed unanimously. Correspondence None Set Agenda for Next Meeting Grant Funding Meeting. Next Scheduled Meeting September 4, 2025. Adjourn This meeting adjourned at 5:02pm Applicant Name / Organization Primary Contact Name (if Project / event Grant Total project / Personapplicable)titlerequestevent budgetPlease briefly summarize your project.Please describe how your project will benefit the Port Townsend community. This project will have lasting positive impact on the community and is in direct answer to requests Songwriting Works received at this year's Connectivity Fair to provide more places for fail-safe, fun, music learning and jamming. The Intergenerational Community MusicTeam workshops combine 1/hands-on benefits of music-making for participants, 2/training in musical skill, confidence, and leadership, 3/expanding the research-proven benefits of music-making to community members across generations, through each participant-turned- volunteer. The impact is exponential as each one teaches one or more infusing more music into their relationships. Week by week, the ripples of music-making in our community increase. "Lessons" taught in the workshops are based in Songwriting Works' research-vetted method and other approaches that have all been shown to increase health and well-being, alleviate depression, expand social and neural connections, create new musical relationships and friendships, and catalyze general uplift in the community culture. During the month of workshops the new corp of "musical instigators" will be supported to learn in a fail-safe zone and then extend that zone of musical discovery and experience to loved ones, and wherever they go. With access and inclusion as our foundational principles, participants will learn ways to serve and engage with youth, elders, and those in-between across the continuum of diverse physical, neurocognitive, and emotional capacities. In 2011, when this program first piloted as an initiative of Songwriting Works in partnership with the Washington Health Foundation, 25 participants, age 18 to 85, joined the Teams and reached out as volunteers to an equal or greater number of community members. They tried Songwriting Works' Intergenerational MusicTeams will gather and train Port out SW's games and simply improvised; they taught each other new songs they loved. Each weekly class debriefed on how this experience Townsend community members ages 8 to 80+ to become a corps of "musical went for each participant, with lessons continually aligned with community need with special attention to building confidence, dissolving instigators" serving the greater Port Townsend community.shyness and stigmas. Over the course of 4 weekly workshops, they'll learn about the health, wellness, psycho-social, neuro-cognitive, and creative benefits of musical collaboration, Songwriting Works is excited to bring an updated iteration of this successful pilot program back to our Port Townsend community. Lead artist improvisation, and intergenerational music-making across generations. After Judith-Kate Friedman (SW's founder and current CEO) brings 35 years of curriculum development and teaching SW's 8 Principles of Creative Songwriting each 2-hour workshop, filled with playful exercises in music learning, listening, Engagement and its award-winning model intergenerationally. Works' history, and discovery, participants will become volunteers bringing Songwriting Songwriting Works / Songwriting Works IntergenerationWorks™ musical games and research-proven methods to family, friends, and Everyone is welcome to join the MusicTeams. It's fun, easy, engaging. And can be done on line as well as in person. But the learning is best Judith-Kate Friedman - Educational al Community neighbors 20 or more years older, or younger, than themselves. They'll debrief done in person, and we're grateful to have the support of the Quaker Meeting House and community which is welcoming this new addition to contactFoundationMusicTeams 5007650weekly, learning and celebrating together.their Fall programs. Mythsinger StoryNight events are highly interactive. This program begins with music. All are called to lift their voices together in this MLP will bring its internationally acclaimed Creation Myths event to Port welcoming space as we experience the blend of ancient Oral Tradition practices and their restorative power now. Throughout the stories, Townsend for its first IN-PERSON iteration since MLP's founding. Port Townsend's there are prompts for participants to join in. After the stories are told, everyone is invited to "feed" the story and reflect on its meaning for award-winning songwriter and MLP Steward Judith-Kate Friedman and guest artist ourselves and our times. Port Townsend storyteller and singer Aimée Ringle described the online version of this event: "It was really moving to Annie Clark, acclaimed ASL interpreter, will weave their artistry with audio field hear Danny’s voice from years ago and see Annie signing and making it new. Life keeps going…When I hear these creation stories, and Daniel recordings of master mythteller Daniel Deardorff’s telling of three creation myths again tell them, there’s a great comfort." In addition to giving the PT community renewed access to Deardorff's myth-telling artistry, MLP is from around the world. Other local artists will join them adding live hand-dedicated to building on his legacy and making the experience of "Living Myth" available and accessible to people from all cultures and drumming, musical interludes, and insights as we turn the Cotton Building into a generation who share a love for story. While our community gatherings began online only, we now look forward to offer multi-access options Myth & Memory magical hearth and heart space and take in the wisdom of stories from around the for growing audiences. Our choice of the Cotton Building is intended to bring attention to the Creative District and because of the ADA access within world. We're excited to bring back this much-appreciated annual local tradition, the building provides. MLP will continue to uphold our commitment to accessibility by live streaming this event and making a recording of it Community - which Deardorff (d.2019) kept in person (2005-15) and MLP has hosted since available to the community afterward. The estimate of 75 people attending is for the live event both at the Cotton Building and locals JUDITH-KATE Mythsinger Legacy Creation Stories 2020. accessing via live streaming. Stories from the event are estimate to reach an additional 400+ via KPTZ radio and 50+ over time for the replay FRIEDMANProject for the New Year12002655on our website. KPTZ takes pride in being Port Townsend’s community radio station. Since its founding in 2011, the station has continually evolved, including a recent relocation to Fort Worden. Looking ahead, KPTZ is committed to further strengthening connections throughout the community. KPTZ seeks funding to market the launch of a new performance space within its Fort Worden studio. This project will enable the station to showcase live performances by both local and visiting musicians, which will then be shared on the KPTZ website and YouTube channel. Social media channels will also be The new performance space and series will serve as a vital platform to uplift the local music and cultural scene, contributing to a vibrant and leveraged to maximize visibility and engagement with the community. These dynamic community. Through these regular events, KPTZ will have the opportunity to curate, feature, and celebrate artists while expanding its Studio developments solidify KPTZ’s commitment to fostering local music and cultural connection to music enthusiasts in Port Townsend and the surrounding areas. By consistently showcasing local talent and highlighting Performance programming while increasing community access and participation.upcoming events, KPTZ will further establish itself as an essential hub within the Port Townsend arts community. Anne CarraturoKPTZSpace Initiative5002000 Joining PTMainstreet for kids and family activities at the Cotton Building during the holidays. We typically offer 2-3 craft giveaways in addition to on the spot craft making items. Our theme this year in conjunction with PTMainstreet will focus on lights and orcas. We set up tables with choices of crafts to choose from and offer PTMainstreet art instruction throughout the process. Guests learn about PTArtscape's We bring art happiness, family togetherness activities, and a reason to visit downtown, as we are known throughout the community. We will Holiday Fun at presence in the schools and our history since 1998 of how we contribute to the advertise this activity using our Instagram and social media and mention our sponsors. We will be using this opportunity to expand our reach Michele SoderstromPT ArtscapeCotton Building10001000community through the arts. for involving more participants in the 10th anniversary of the student Wearable Art Show held at the Port Townsend High School. The 11th annual Port Townsend mini Maker Fair brings together thinkers, tinkerers, and innovators alongside the Great Port Townsend Kinetic Sculpture Race. Hosted by Applied Education Foundation (PT STEM Club), the student run event draws youth, young adults, universities, and professionals from around the Pacific Northwest and Canada, to bring their expertise and innovation together The Great Port Townsend Bay Kinetic Sculpture Race is foundational in creating opportunities to bring the community together. The Maker Fair with local STEM students. The combined synergy grows each year, and we foster partnership that we have is a natural extension of bringing the youth and young adults to our community, to share in our desire to create the spirit of community resiliency for both adults and youth through this event. balance and resiliency to an aging community. These students, university students, and professionals provide critical opportunities for our Students build a kinetic sculpture, participate in both the competition and parade, community by sharing their work with us, and helping us create opportunity on the Olympic Peninsula. This Maker Fair is an incubator for Applied Education as well as host hands on activities, informational booths, and the Pandemic Time creating jobs, opportunities and networks for students on the Olympic Peninsula. It also gives them an opportunity at running a fair, which Port Townsend Foundation (dba Capsule music stage that compliments the water portion of the kinetic sculpture they are able to put on their resumes as they move forward in their careers. A comment we hear often from these young adults is that the fair Gabriella AshfordPT STEM Club)mini Maker Fair900020000race.opened doors for them that they did not even imagine existed. In the fall and winter, following the busy summer tourist season, JCHS focuses on rooting back into our local community by offering all-ages public programs that are free or pay-what-you-wish. Another ongoing priority for us is involving and supporting local artists in our museum programming. Our request aims to fund artist honoraria for the annual JCHS + KPTZ Holiday Extravaganza, an event designed to benefit local residents and artists, while also welcoming visitors from out of town. The Holiday Extravaganza, a free, drop-in event open to the public, will take place on Saturday, December 6th from 12 PM to 4 PM in the JCHS Museum of Art + History. Attendees can join in person at the museum or tune in via 91.9 FM. They can also listen live or after-the-fact online at kptz.org. The event will feature musical performances, interviews, trivia, and possibly a short theater performance. Last year, we had over 140 in-person attendees, with roughly 70% of those from Jefferson County. Of those, the vast majority were from Port Townsend. We anticipate even more attendees this year, as we have chosen a date that aligns with the annual downtown Christmas Tree Holiday The JCHS + KPTZ Holiday Extravaganza is a free, all-ages community event lighting, which will start shortly after the Holiday Extravaganza ends. We expect that this will create an extra festive day downtown where Extravaganza featuring live music, interviews, and trivia, held every December at the JCHS locals can hop from one complementary holiday event to another – the Holiday Extravaganza, the Tree Lighting, and then the First Saturday Jefferson County Performer Museum of Art & History and broadcast on KPTZ. PTAC funding would support ArtWalk. Kelsey CaudebecHistorical SocietyHonoraria 7501765honoraria for the featured performers. The Harvest is a yearly performance art variety show hosted at the historic Quilcene Pearl Stage (home of one of the original bootlegger's bar in Quilcene in the 1920s) every year that highlights rural queer performance artists based out of Jefferson County. The show highlights 10 artists that live in Jefferson County and features poetry, music, drag, comedy, and experimental multi-genre performances. Through our performing drag duo Bobby4Bobby, for the last 5 years we have been There are limited stage opportunities for local performers, let alone opportunities for queer performers and LGTQ+ centered events. This creating local events that uplift local queer performers. The Harvest- A event greatly benefits both exposure for artists who often lack stage spaces, as well as creates an event for the local LGBTQ+ community to celebration of This event is free to the public but attendees are welcome to leave a donation or feel seen and celebrated outside of Pride month. Bobby4Bobby Jefferson tip performers. Last year, we welcomed just over 100 people to the event and Davy Mack- (Performance County Queer were able to highlight a range of artists from both Port Townsend and rural This event celebrates some of the "quirkier" forms of art locally and creates a space for artists to feel free to be more experimental. This Hazelwoodname)Art12001000Jefferson County. community has a very rich queer culture and many LGBTQ+ community members, and having spaces for us to express our art is vital. only professional theater on the Olympic Peninsula. Addressing ADA compliance is essential to our mission, impacting the enjoyment of theater for many patrons. KCPT’s 200+ performances, workshops and events per year along with numerous community partner activities typically serve more than 18,000 patrons annually. This project will set a new standard for access to the arts in our region. In 2022, KCPT adopted new accessibility goals to actively increase participation through initiatives that ensure broader access to performing arts programming for Port Townsend and Jefferson County residents/visitors. In 2023-24, KCPT implemented an Accessibility Technology Project to address the need for ADA compliant improvements, funded in part by a grant from Jefferson County Accessible Community Advisory Committee. With the purchase of new equipment, KCPT is now ready to serve those seeking hearing and/or visual accommodation, removing barriers to arts participation, which is paramount. A more welcoming environment respects the dignity of our patrons and enables them to participate more equitably in performing arts events held in our venue. Community benefits include: otherwise available in Jefferson County. In Fall 2025, KCPT will fully implement our latest project: Hearing & Visual ADA Accommodations for Theatre Performances. Accommodations will include: designated performances with American Sign Language (ASL) interpretation and (new in Fall '25) Audio Description for visually impaired patrons, both with Pay What You Wish ticket options. Free use of Closed Captioning technology will also tickets for these individuals and guests in their party. be introduced during these Fall performances. Expanded marketing efforts will accompany this launch.Success Measures: With funding acquired, the project will serve the public beginning this year. KCPT will elicit feedback via surveys and maintain attendance Project Goals: records in order to measure participation as well as perceived quality of experience along with ways to improve services. -1 ASL Interpreted and 1 Audio Described performance for each Fall mainstage Hearing & Visual production (Oct & Dec)Anticipated Impacts: ADA -Closed Captioning throughout performance run of each Fall mainstage -Increase participation in the arts Key City Players, Accommodatioproduction (Oct & Dec)-Improve accessibility Inc dba Key City ns for Theatre -Expanded marketing/outreach to the public and populations who will benefit -Greater ability to provide enjoyment of performing arts programs with skilled artists/staff and a well-equipped ADA compliant venue. Denise WinterPublic TheatrePerformances16508400most from this project We are in the 7th year of our annual winter solstice variety show at the Quilcene Theater. Each year, we invite local community members of all ages, though wide personal networks, social media, and print advertisement, to participate in the event. We welcome participation in many forms, as performers in the show, house musicians, set construction, art & decor, lighting and stage production, etc. The show itself consists of a series of small acts of many skill levels and type, 7th Annual woven in theme, set, and music, and is a celebration of yearsend and the Winter Solstice collective experience we share, in particular, as residents of East Jefferson The all-volunteer show is produced exclusively by local people, and our intended audience is that same community. Including organizers, Tom FenollosaShow20753075County. performers, musicians, and other event volunteers, we are 40+ people putting on the show. ORGANIZATION PROJECT TITLE INCOME BUDGET Grant Request 611 INCOME FROM OTHER SOURCES pomjof!nbslfujoh 611 SUB TOTAL INCOME 611 611 TOTAL INCOME EXPENSES Include things like artist fees, venue fees, marketing, etc. PTAC funds cannot pay the purchase of software, furniture, facility upgrades, or other capital expenses. BUDGET ITEM 1 pomjofnbslfujoh 611 2 3 4 pomjofnbslfujoh 5 6 7 611 8 611 TOTAL EXPENSES PT Artscape 2025 Total Ask: $1030 Holiday family activities at the Cotton Building with PTMainstreet 12/13/25 Cost of Supplies: $550 (chenille sticks, paper, plastic storage bags, printing cost, googly eyes, beads, sticky gems, yarn, duct tape) Tea Lights and jars, stickers for decorating jars Chenille stick ornaments (snowmen, orcas, snail) Supplies for orca greeting card (paper, googly eyes, lights, adhesive) ape and Port Townsend Arts Commision Average art instruction and prep time: $240. 4 hours, 2 instructors, $30.00/hour each. 8 hours total $240 4 hours prep time each. 2 preppers, $30/hour each. 8 hours People are walking away with something that says Port Townsend on it in some form including PT Artscape and Port Townsend Arts Commission Applied Education Foundation th 11 Annual Port Townsend Mini Maker Fair BUDGET 2025 Revenues Fundraising 5,000.00 Grants 15,000.00 Total Revenues 20,000.00 Program Expenses Maker Fair rental of space 1,200.00 Maker Fair Stage upgrade 1,300.00 Equipment - shelter 1,500. Volunteer support/food 1000.00 Supplies fair demo/ kinetics 5000.00 Subcontractors 5000.00 Travel Support Expenses General 3,500.00 Promotion ad & partnerships 1,500.00 Total Expenses 20,000.00 In Kind: Volunteer in Kind in donations volunteer time. $2000.00 New Kinetic sculpture $5000.00 Equipment from the schools and library $5,000.00 Total In kind community investment $12,000.00 Port Townsend Arts Commission Venue Accessibility Statement It is important to the City of Port Townsend that publicly funded events are available to many diverse audiences. Thank you for ensuring people with various backgrounds and accessibility needs feel welcome and can be accommodated as part of your project or event. Has the venue for the public project or event been assessed as ADA accessible? If yes, please attach a copy of the assessment report to your application, or complete the Venue Accessibility Statement below and attach this document. Venue Accessibility Statement Please check each question below. Is there a handicapped parking space nearby? Can participants enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Can participants njoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available \[funded\] by ňŗąêň϶ĩŗƚđŵŏŎđŏƂŹϽ϶Ƃİđijŵ϶ijŏŹƂŵƇŎđŏƂêňijƂijđŹ϶ŗŵ϶êĩđŏąijđŹϼШ϶϶ Any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event being held, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. If you are not sure, DASH (Disability Awareness Starts Here) may be able to provide resources or assess your venue. For information, consult which is available 08/20/25 Revised January 2025 Jefferson County Historical Society HOLIDAY EXTRAVAGANZA 2025 BUDGET 6-Dec-25 Total Budget Requested Matches Sound engineer $ 500.00$ 500.00 Performer honoraria $ 750.00$ 750.00 Décor and event signage$ 150.00$ 150.00 Refreshments for performers$ 75.00$ 75.00 Trivia prizes$ 50.00$ 50.00 JCHS Staff time$ 240.00$ 240.00 TOTAL$ 1,765.00$ 750.00$ 1,015.00 Port Townsend Arts Commission Venue Accessibility Statement It is important to the City of Port Townsend that publicly funded events are available to many diverse audiences. Thank you for ensuring people with various backgrounds and accessibility needs feel welcome and can be accommodated as part of your project or event. Has the venue for the public project or event been assessed as ADA accessible? If yes, please attach a copy of the assessment report to your application, or complete the Venue Accessibility Statement below and attach this document. Venue Accessibility Statement Please check each question below. Is there a handicapped parking space nearby? 5 Can participants enter the building without assistance? (i.e. no stairs or barriers to entry, 5 door(s) able to be opened with closed fist and not too heavily weighted) Can participants njoy and participate in the event as fully as a temporarily able-bodied person? 5 (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) 5 According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available \[funded\] by local governments, their instrumentalities or agencies.” Any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event being held, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. If you are not sure, DASH (Disability Awareness Starts Here) may be able to provide resources or assess your venue. For information, consult which is available LfmtfzDbvefcfd 902:036 Revised January 2025 ORGANIZATION PROJECT TITLE INCOME BUDGET Grant Request 611 INCOME FROM OTHER SOURCES pomjofnbslfujoh 611 SUB TOTAL INCOME 611 611 TOTAL INCOME EXPENSES Include things like artist fees, venue fees, marketing, etc. PTAC funds cannot pay the purchase of software, furniture, facility upgrades, or other capital expenses. BUDGET ITEM 1 pomjofnbslfujoh 611 2 3 4 pomjofnbslfujoh 5 6 7 611 8 611 TOTAL EXPENSES Port Townsend Arts Commission Venue Accessibility Statement It is important to the City of Port Townsend that publicly funded events are available to many diverse audiences. Thank you for ensuring people with various backgrounds and accessibility needs feel welcome and can be accommodated as part of your project or event. Has the venue for the public project or event been assessed as ADA accessible? If yes, please attach a copy of the assessment report to your application, or complete the Venue Accessibility Statement below and attach this document. Venue Accessibility Statement Please check each question below. Is there a handicapped parking space nearby? 5 Can participants enter the building without assistance? (i.e. no stairs or barriers to entry, 5 door(s) able to be opened with closed fist and not too heavily weighted) Can participants njoy and participate in the event as fully as a temporarily able-bodied person? 5 (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) 5 According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available \[funded\] by local governments, their instrumentalities or agencies.” Any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event being held, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. If you are not sure, DASH (Disability Awareness Starts Here) may be able to provide resources or assess your venue. 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Uif!Tpoh!ÆHfofsbujpotÇ!dpnqptfe!cz!Tpohxsjujoh!XpsltÉ!fmefst!bewjtpsz!dpvodjm/!Jnbhft!bsf!gspn! xpsltipqt!boe!qfsgpsnbodft!jo!Qpsu!Upxotfoe-!Tfrvjn-!Qpsu!Bohfmft-!Dijnbdvn-!boe!Fenpoet/! Public Art Committee Meeting Agenda August 21, 2025 3:00-5:00pm nd 2 Floor Conference Room, City Hall 1% Arts Code - Status Update - Review and add notes by 8/27 Public Art Plan - Maintenance o Material/Supply Box o Maintenance plan derived from PAP - Boundary Marker for Puget Sound re-siting o Dan and Joshua to do site visit and recommend possible places in park Art Markers - Re-siting plan o Assess sites from PAP plan o Re-group 5 sculptures - Point Hudson - Library - Golf Park - PTAC ideas - Restoration plan o Consultation with Artist - Accessioning - Table for after other steps Street Painting - Review application form updates (in progress) - Creative District Grant Murals - Discussion and next steps -Lifespan - Who owns it once done? - Private property issues? - PA examples? - Permission? Art Wall -Skate Park -Memorial Field Raccoon Lodge - Status Update Other topics: - Education/Outreach o Map o Public Presentation - Collaborating with other public entities o DRAFT NOT YET REVIEWED BY LEGAL Attachment A: Proposed revisions to Code 3.50 Chapter 3.50 PUBLIC ARTS PROGRAM ONE PERCENT FOR ARTS 3.50.010 Purpose and policy. A. The city of Port Townsend is committed to expanding public experience by advancing awareness of, and interest in, the arts, in connection with the artistic and cultural development of the city. B. In alignment with this policy, the city encourages artwork to be incorporated into city public works projects, as defined herein, and that a portion of the project's cost be allocated for the acquisition of public art, the upkeep of public art owned by the City, the replacement of public art at the end of its useful life, or the promotion and implementation of art programming. C. Scope of Art Programs. The Port Townsend Arts Commission shall follow the ART IN PUBLIC PLACES POLICY AND PROCEDURES to make decisions regarding what types of visual public art shall be purchased, what types of artists shall be eligible for contracts, and processes for accessioning, maintaining, and de-accessioning public visual art. It will adhere to RESOLUTION 01-029, Establishing the Arts Commission to promote and encourage public art programming. D. Municipal Art Fund. All monies required by this section shall be deposited in a Municipal Arts Fund from which the Arts Commission shall create an annual budget to present to the City process. All City departments shall deposit into the Municipal Art Fund, out of any monies appropriated for any capital project an amount equal to one percent (1%) of the appropriation for the administration of the Public Art Program, excluding any funds from state or federal sources which are ineligible to be used in conjunction with Public Art Fund programs. One percent (1%) of the funds from multiple City capital projects may be accumulated in the Public Art Fund for the purposes as defined in RESOLUTION 01-029, Establishing the Arts Commission. Only those capital projects exceeding the sum of seventy-five thousand dollars ($75,000) will be subject to the provisions of this section. At such time as the total capital project expenditure of any individual project exceeds seventy-five thousand dollars ($75,000), the one percent (1%) provided herein of all such monies expended for that capital project shall be paid into the Public Art Fund as follows: one percent (1%) of the construction contract award, excluding any funds from state or federal sources which are ineligible to be used in conjunction with public art fund programs, including additive change orders or other alterations to the contract, will be placed into the fund. Washington State sales tax, design fees, furnishings, and administrative expenditures will not be included as part of the capital project expenditure. Townsend to construct or remodel any building, structure, park, street, sidewalk, parking facility, or utility, or any portion thereof, including permanent fixtures to any building within the jurisdiction of the City of Port Townsend. However, the purchase of land, local improvement , repair, and operation, and the purchase of equipment are not considered capital projects. In addition to funds as may be appropriated for municipal construction projects, the city council shall allocate an appropriation to the municipal arts fund or other arts programs for the purposes enumerated in this chapter. Public Art Fund monies shall not be expended without the prior approval of the City Council. Nothing in this section shall limit the amount of money the City Port Townsend may expend for art, art programming, and administration of arts initiatives. Art Awards Planning Meeting Agenda August 25, 2025 2:30-4:00pm 2nd Floor Conference Room, City Hall Arts Awards Past o Brief History and Overview 1999-2019 Angel and Patron Awards Angel = creative practitioner; Patron = supporter/commercial backer a chance to reimagine the process and figure out how to best honor the creative community Now, can we have clarity, greater equity, answers to questions, etc. Begin broad messaging around flexibility and inclusivity Angel and Patron thing not super needed/clear Commitment to the arts org or individual Current Context o Creative District and City Arts Role Expansion o PT Creative Landscape o Soundcheck o Relationship to other PTAC initiatives Grants Feature videos? Give option to grantees to participate? Poet Laureate Read a poem Public Art TBD Goals o Why give awards? o What/who is most important to honor? o What is the desired outcome? Logistics o Budget (see below) o Timing Katy to make draft nomination form Communications: press release, leader ad, beacon editorial, website, city and main street social channels. Ppl can repost too! Sheena -Language about relaunch - Shared doc 2026 awards February 27*, 28, or March 1 o Related programming 2025 event for poet laureate? Possible ideas: Dec 6 tree lighting? Dec 13 soundcheck event? (Katy to talk to Main Street) Selection process (Alexis will research) 2025 Mayor's Arts Awards $1,500.00 $- $1,500.00 Marketing υЊͲЋЉЉ͵ЉЉ υЏЌЉ͵ЉЉ υЎАЉ͵ЉЉ Print / Web Publication υВЉЉ͵ЉЉ υВЉЉ͵ЉЉ υΏ Creative Assets υΏ tŷƚƷƚΉźķĻƚ υЊͲЉЉЉ͵ЉЉ υΏ υЊͲЉЉЉ͵ЉЉ $ 3,970.00 2026 (proposed) Mayor's Arts Awards $7,500.00 $- $7,500.00 Marketing υЊͲЋЉЉ͵ЉЉ υΏ υЊͲЋЉЉ͵ЉЉ $8,900.00 QPSU!UPXOTFOE!BSUT!DPNNJTTJPO! GJOBODJBM!TVQQPSU!GPMMPX.VQ!SFQPSU! 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