HomeMy WebLinkAbout25-031 Amending the City's Personnel Policies Manual to Clarify Administration of Flexible Spending Accounts; Providing for Ratification and Severability; and Establishing an Immediate Effective DateResolution 25-031
RESOLUTION NO.25-031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, AMENDING THE CITY'S PERSONNEL POLICIES MANUAL TO
CLARIFY ADMINISTRATION OF FLEXIBLE SPENDING ACCOUNTS; PROVIDING
FOR RATIFICATION AND SEVERABILITY; AND ESTABLISHING AN IMMEDIATE
EFFECTIVE DATE
WHEREAS, flexible spending account programs allow employees to set aside money, on
a tax -advantaged basis, to pay for certain medical and dependent care expenses; and
WHEREAS, pursuant to Resolution No. 13-004, the City Council authorized the City
Manager to establish and provide for a flexible spending account program as described in
Resolution No. 13-004 for the City's employees; and
WHEREAS, contribution limits can change from year to year and will require adoption of
amendments to plans by the City that must be executed and delivered to the plan administrator;
and
WHEREAS, the City wishes to clarify the authority for and administration of flexible
spending accounts for not only health care spending but also dependent care assistance;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
Section 1 Amending Chapterm 7of City of Port Townsendmm Personnel Policies Manual.
Chapter 7 (Benefits) of the City of Port Townsend Personnel Policies Manual is hereby amended
to add a new section 7.8 (Flexible Spending Accounts) as reflected in the attached Exhibit A and
incorporated herein by this reference as if set forth in full.
Section 2. l.��tpi rirrentation The City Manager, Director of People and Performance, or
their designee, is hereby authorized and directed to update the City of Port Townsend Personnel
Policies Manual.
Section 3 Ratification. The City Council hereby ratifies the establishment of the City's
programs related to dependent care and health care savings accounts (together "flexible spending
accounts") pursuant to Internal Revenue Code, 26 U.S.C. Sections 125 and 129, and as they may
be hereafter amended, including but not limited to salary reduction agreements with employees
implemented, monitored and administered in accordance with policies and procedures developed,
approved, and communicated by the City's Finance and Technology Services and People and
Performance Directors.
Section 4. SevcrabiIit . In cases where the City's Personnel Policies Manual conflicts with
federal or state law, Civil Service Rules, or collective bargaining agreements agreed upon between
authorized employee organizations or Unions and the City of Port Townsend, the City's Personnel
Policies Manual shall be deemed superseded. In all other cases, the amended Personnel Policies
Manual shall apply. If any section, sentence, clause, or phrase of this resolution or section of the
Resolution 25-031
City's Personnel Policies Manual adopted hereby is held invalid or unconstitutional by a court of
competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any
other section, sentence, clause, or phrase of this resolution or the adopted section.
Section 5 Effective ective Date. Any changes to policy resulting from this resolution shall be
effective immediately.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof,
held this 3rd day of November 2025.
....... —
Mayor
Attest:
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Al ig ues
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Exhibit A: Amendment to add Section 7.8 to City of Port Townsend Personnel Policies Manual
Resolution 25-031
Exhibit A
Amendment to add Section 7.8 to City of Port Townsend Personnel Policies Manual
7.8 FLEXIBLE SPENDING ACCOUNTS
The Cit has established ro rams related to de endent care and health care sayings
accounts to ether "flexibNe s erdin accounts" ursuant to the Internal revenue Code
25 U.S.C. Sections 125 and 129, and as they may be hereafter amended. Salary
reduction a reements shall be im lemented monitored and administered in accordance
r ite old an(Lprocedures develo ed roved and communicated bathe Finance
and Technolo Services Director and/or Director of Peo le and Performance.
The Citv Mana er or the Cit Mana er's deli nee shall be the rinci al su ervisin
official authorized b the Cit Council to ado t lans or amendments to laps, for such
flexible s endinq accounts. The Cit l' ana er or the Ci�t _Managp deli nee is further
authorized to execute and deliver to the administrator of an ESA Ian ado ted b the �qitty
one or more counterparts of such Ian..