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Home My WebLink About071425 Special Session City Council Retreat PORT TOWNSEND CITY COUNCIL SPECIAL SESSION AGENDA PORT PAVILION BUIDING, 355 HUDSON STREET, PORT TOWNSEND, WA 98368 BISHOP BOTTLESHOP-714 WASHINGTON ST, PORT TOWNSEND, WA 98368 Special Session Meeting 9:00 a.m. July 14, 2025 For best audio experience please join in person. We cannot ensure the audio will be to adequate standards due to location. Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.9:00am- Call to Order, Roll Call II. 9:02am- Welcome, Opener, Purpose III.9:30am- Positive Reflections Exercise IV. 10:15am- Headwinds Exercise V. 11:00am- The Financial Landscape: Briefing and Discussion VI. 12:00pm- Lunch VII. 12:30pm- The Strategic/Comp Plan Landscape: Briefing, Discussion, Exercise VIII. 2:15pm- Break IX. 2:45pm- Draft 2026 Strategic Workplan X. 4:30pm- Wrap Up and Next Steps XI. 5:00pm- Informal Gathering (Bishop Bottleshop, 714 Washington St, Port Townsend, WA 98368)- Not Recorded XII. Adjourn ͧ Ļ ƒ ƚ ĭ ƌ Ļ July 14, 2025 : t i m m u S n a l p k Workshop r o W c i g e t a Special Session r t S 6 2 0 2 City Council Welcome, Opener, PurposePositive ReflectionsHeadwinds The Financial LandscapeLunchThe Comp Plan/Strategic LandscapeBreakDraft 2026 Strategic WorkplanWrap Up and Next StepsInformal Gathering ---------- 9:00am 9:30am10:15am11:00am12:00pm12:30pm2:15pm2:45pm4:30pm5:00pm Agenda Overview Welcome, Opener, Purpose What worked well the previous months? Why?How did we achieve success?Three Councilmembers in circle discuss the framing questions above. Share as if talking informally around a campfire or party. Avoid presenting. Other Councilmembers listen and can ask questions of the three, who continue to discuss. Staff listen.circle and continue the discussion. Ends after 15 minutes.New fishbowl: switch to staff in the circle and repeat.All together: 5 minutes for all to share and record general reflections. Framing Questions to Consider: Approach: Fishbowl: Positive Reflections: Fishbowl write main ideas on flip chart reflection (1 minute) - What was expected or unexpected?SelfShare in pairs (2 minutes)Share in 4s (4 minutes) Entire group shares/discusses Framing Questions to Consider: Approach: 1:2:4:All: Headwinds: Identifying Our Collective Struggles Council reflection/discussion (questions above) - How have we done?How are we doing?What can we let go of?What do we need to plant/nurture?Staff presentation: revenue outlook, benchmarking, arc of four priority areasRecording main ideas for use later in the day Framing Questions to Consider: Approach: The Financial Landscape: Part 1 The Financial Landscape: Part 1 Council reflection/discussion (questions above) How should we pivotWhere should we focus?1:2:4:All Recording main ideas for use later in the day Framing Questions to Consider: Approach: The Financial Landscape: Part 2 We gather again at 12:30pm. Lunch focused? - stay strategic/forward ğƓķ Council discussion: are we on target with outcomes? - Overview of Comp Plan timelineReview of desired outcomes Where are we in the arc and timeline of the Comp Plan? How can we deliver What outcomes do we desire?Staff presentation:1:2:4:All Framing Questions to Consider: Approach: Choosing our Summit Destination(s) The Comp Plan/Strategic Landscape: Part 1 ʹ ʹ and Why: ʹ ƩğƓƭƦƚƩƷğƷźƚƓ Safe, healthy, and affordable mobility options for all that enhance quality of life, community cohesion, and connectivity between destinations.tğƩƉƭ Equitable access for all ages to parks, including sustainable parks funding and the enhancement and development of new parks assets./ƚƩĻ {ĻƩǝźĭĻƭ Steady, sustainable, and affordable delivery of services our community depends on IƚǒƭźƓŭΉƌğƓķ ǒƭĻʹ Smart growth and infill development to support housing choice, local economic development, equitable access, and stronger financial sustainability. Outcomes The Comp Plan/Strategic Landscape: Part 1 focused? - stay strategic/forward ğƓķ Council discussion: are we on target with outcomes? - Overview of Comp Plan timelineReview of desired outcomes Where are we in the arc and timeline of the Comp Plan? How can we deliver What outcomes do we desire?Staff presentation:1:2:4:All Framing Questions to Consider: Approach: Choosing our Summit Destination(s) The Comp Plan/Strategic Landscape: Part 1 Are these essentials correct?Is this phased well and are the actions on target?What might interrupt or delay our progress?What policy, budget, engagement actions are needed along the way to get to outcomes?Who else do we need with us to carry the weight?Staff presentation: proposals for action/initiative across 4 areas and 3 phases Framing Questions to Consider: Approach: Preparing for the Summit Climb(s) The Comp Plan/Strategic Landscape: Part 2 We gather again at 2:45pm. Break Draft 2026 Strategic Workplan and what Council tasking? What resonates/makes sense based on the flow of today?What are your top 5 priorities?What do we need out of our advisory bodies How do exercises and discussions today influence what you see in the workplan?Where are the policy decisions/actions?How should we right size engagement/resources and where do we prioritize?How do we leave space for uncertainty?Overview of workplan and group discussion: Sticky note exercise(s): Framing Questions to Consider: Approach: Draft 2026 Strategic Workplan finalize and updates in 2026 with status updates and (now through December) Budget What are your key takeaways from today?Integrate thoughts/direction from today,communicate 2026 strategic workplan2026 Tasking to Advisory BodiesQuarterly workplanopportunities for continued refinementDeliver! Wrap Up and Next Steps 250,000.00 211,644.00 200,000.00 179,517.60 177,136.00 158,934.87 153,574.62 150,000.00 125,686.23 121,309.77 Average Received Prior 2020-2024 95,132.36 100,000.00 88,790.21 Average to Actual_Business & Occupation Tax_2025 80,535.16 80,289.73 Amount Received 2025 65,591.83 50,000.00 12,340.56 5,656.66 3,468.47 3,013.85 807.69 2,242.49 #N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. Nov.June Mar. Sept. 918,000.00 Dec. Nov. Oct. Sept. Budget Aug. Jul. 608,622.15 Projected Reveue EOY 1,248,967.46 June 602,965.49 May 1,243,388.66 522,430.33 Runnning Total 2025 Apr. Projected Revenue_Business & Occupation Tax_2025 1,305,114.94 310,786.33 1,150,934.20 Mar. 298,445.77 Feb. 1,119,361.85 177,136.00 Jan. 1,070,261.66 - 918,000.00 800,000.00 600,000.00 400,000.00 200,000.00 1,400,000.00 1,200,000.00 1,000,000.00 400,000.00 356,909.91 350,000.00 294,592.01 288,294.25 300,000.00 277,661.68 273,828.38 270,141.77 269,244.36 267,853.46 255,456.17 249,715.42 244,319.46 235,594.15 231,748.50 250,000.00 228,737.14 228,436.91 219,963.80 196,266.40 195,788.51 200,000.00 Average Received Prior 2020-2024 150,000.00 Average to Actual_Retail Sales Tax_2025 Amount Received 2025 100,000.00 50,000.00 #N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. June Nov. Mar. Sept. (22,381.02) (50,000.00) 3,668,405.00 Dec. Nov. Oct. Sept. Budget Aug. Jul. 1,695,247.70 Projected Reveue EOY 3,710,689.65 June 1,439,791.53 May 3,805,509.55 Projected Revenue_Retail Sales Tax_2025 1,145,199.52 Runnning Total 2025 Apr. 3,825,621.61 900,880.06 3,893,597.25 Mar. 630,738.29 Feb. 3,861,514.61 273,828.38 Jan. 3,592,010.03 - 3,668,405.00 500,000.00 4,500,000.00 4,000,000.00 3,500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 800,000.00 702,755.67 700,000.00 600,000.00 505,713.84 486,541.32 500,000.00 428,733.09 400,000.00 331,442.17 Average Received Prior 2020-2024 300,000.00 235,561.61 178,405.27 Average to Actual_Property Tax_2025 200,000.00 111,166.21 Amount Received 2025 70,567.28 100,000.00 48,559.43 28,753.23 25,815.88 19,347.44 16,523.42 23,196.59 11,026.65 7,203.90 5,797.53 #N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. June Nov. Mar. Sept. (100,000.00) (77,338.74) (200,000.00) 2,659,000.00 Dec. Nov. Oct. Sept. Budget Aug. Jul. 1,514,911.50 Projected Reveue EOY 2,610,729.52 June 1,466,352.07 May 2,587,300.99 Projected Revenue_Property Tax_2025 763,596.40 Runnning Total 2025 Apr. 2,104,588.47 257,882.56 Mar. 2,250,464.22 22,320.95 Feb. 499,606.27 5,797.53 Jan. 726,522.80 2,659,000.00 - 500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 80,000.00 75,623.53 71,457.15 69,136.52 67,896.34 67,692.39 70,000.00 61,351.93 60,948.03 60,770.47 58,091.36 57,665.67 60,000.00 51,911.48 50,564.29 50,150.12 50,000.00 Water _2025 44,959.88 44,569.97 - 42,321.24 42,217.53 41,498.53 Average Received Prior 2020-2024 40,000.00 30,000.00 Average to Actual_Public Utility Tax Amount Received 2025 20,000.00 10,000.00 #N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. Nov.June Mar. Sept. 707,996.00 Dec. Nov. Oct. Sept. Budget Aug. Water _2025 - Jul. 412,576.40 Projected Reveue EOY 938,158.81 June 341,119.25 May 955,007.44 273,426.86 Runnning Total 2025 Apr. Projected Revenue_Public Utility Tax 963,883.26 205,530.52 Mar. 957,560.76 136,394.00 Feb. 969,446.18 1,076,629.65 75,623.53 707,996.00 Jan. - 800,000.00 600,000.00 400,000.00 200,000.00 1,200,000.00 1,000,000.00 70,000.00 63,840.05 62,940.03 60,834.63 60,586.39 60,000.00 56,701.23 55,531.91 49,662.26 49,048.67 50,000.00 47,213.54 46,884.55 46,839.12 46,228.97 45,750.81 42,762.87 41,860.63 41,842.95 41,551.88 40,958.09 Swr_2025 - 40,000.00 Average Received Prior 2020-2024 30,000.00 Average to Actual_Public Utility Tax Amount Received 2025 20,000.00 10,000.00 #N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. Nov.June Mar. Sept. 683,068.00 Dec. Nov. Oct. Sept. Budget Aug. Swr_2025 - Jul. Projected Reveue EOY 360,434.24 763,307.82 June 296,594.19 May 765,052.69 235,759.56 Projected Revenue_Public Utility Tax Runnning Total 2025 Apr. 763,675.89 175,173.17 Mar. 753,031.56 112,233.14 Feb. 724,282.68 55,531.91 Jan. 719,835.87 683,068.00 - 900,000.00 800,000.00 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 30,000.00 24,004.29 25,000.00 23,180.53 22,565.21 22,294.39 22,073.07 19,770.38 20,000.00 Storm_2025 - Average Received Prior 2020-2024 14,191.27 15,000.00 13,617.23 13,698.09 13,483.98 13,436.32 13,293.18 13,115.59 12,999.67 12,172.29 11,603.12 11,453.27 11,359.11 Average to Actual_Public Utility Tax Amount Received 2025 10,000.00 5,000.00 #N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. Nov.June Mar. Sept. 172,522.00 Dec. Nov. Oct. Sept. Budget Aug. Storm_2025 - Jul. Projected Reveue EOY 133,887.87 279,267.40 June 111,322.66 May 284,311.37 89,028.27 Projected Revenue_Public Utility Tax Runnning Total 2025 Apr. 288,836.36 65,847.74 Mar. 289,456.99 41,843.45 Feb. 277,676.45 19,770.38 Jan. 261,630.73 172,522.00 - 50,000.00 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 60,000.00 48,459.27 50,000.00 40,000.00 37,331.73 35,743.70 35,499.18 34,636.10 1_2025 - 33,187.52 33,061.69 32,249.00 Average Received Prior 2020-2024 30,000.00 27,071.43 26,794.70 23,586.77 22,838.38 21,790.39 Average to Actual_Real Estate Tax 19,812.07 19,082.99 Amount Received 2025 20,000.00 17,087.54 14,012.21 10,000.00 #N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. Nov.June Mar. Sept. 325,000.00 Dec. Nov. Oct. Sept. Budget Aug. 1_2025 - Jul. Projected Reveue EOY 114,945.14 293,306.65 June 79,201.44 May 260,138.20 Projected Revenue_Real Estate Tax 55,614.67 Runnning Total 2025 Apr. 240,176.05 35,802.60 Mar. 214,911.37 35,802.60 Feb. 325,063.80 21,790.39 Jan. 358,324.31 325,000.00 - 50,000.00 400,000.00 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 60,000.00 48,459.27 50,000.00 40,000.00 37,331.73 35,743.70 35,450.01 34,636.10 33,061.69 32,548.44 32,249.00 Average Received Prior 2020-2024 30,000.00 27,071.43 26,774.93 23,586.77 22,838.38 21,790.39 Average to Actual_Real Estate Excise Tax 2_2025 19,812.07 19,082.99 Amount Received 2025 20,000.00 17,087.54 14,012.21 10,000.00 #N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A#N/A - Jul. Jan. Oct. Apr. Feb. Dec.May Aug. Nov.June Mar. Sept. 325,000.00 Dec. Nov. Oct. Sept. Budget Aug. Jul. Projected Reveue EOY 114,945.14 292,866.86 June 79,201.44 May 259,768.35 55,614.67 Projected Revenue_Real Estate Excise Tax 2_2025 Runnning Total 2025 Apr. 239,845.75 35,802.60 Mar. 214,615.47 35,802.60 Feb. 324,565.65 21,790.39 Jan. 357,823.32 325,000.00 - 50,000.00 400,000.00 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00