HomeMy WebLinkAbout04.03.25 Art Commission Packet
Port Townsend Art Commission Meeting Agenda
April 3, | 3:00 p.m. | In-person and Remote Meeting
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The meeting will be held in Council Chambers on the 2floor of the Historic City Hall.
The entrance is the first door on Madison Street, which opens to the elevator.
Attend in person or virtually via computer or tablet at
https://zoom.us/j/98925253431?pwd=Npd9zmvb2wR4qnSIbcKgpPKxIb1K9h.1
Webinar ID # 989 2525 3431
Join by phone, please use number 253-215-8782, and meeting id number
98925253431#
Submit public comment emails to be included in the meeting record to:
https://publiccomment.fillout.com/cityofpt
A. Call to Order
B. Roll Call
C. Approval of Agenda
D. Approval of Minutes March 6, 2025
E. Public Comment (3 minutes per person)
Committee Business
Chair Update
Treasurer Update
Staff Update
Comp Plan Goals and Policies workgroup
Communication and Poet Laureate Jury
F. Correspondence
G. Set Agenda for Next Meeting
H. Next Scheduled Meeting May 1, 2025
I. Adjourn
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting
should notify the City Clerkâs Office at least 24 hours prior to the meeting at (360) 379-5083.
City of Port Townsend Arts Commission (PTAC)
2025 Meeting Schedule & Agenda Topics
City of Port Townsend Arts Commission Mission Statement
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Overview
This document is a flexible summary of the annual approach to PTAC meetings in 2025 and the
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development of the PTAC budget. PTAC meets on 1 Thursdays, from 3:00-5:00PM. The development of
the PTAC budget is part of the development of the City of Port Townsend budget, and resides in the
General Fund, as approved by City Council each year. This process begins nearly six months before the
start of the subsequent year and includes state-mandated statutory milestones and deadlines.
1. January Program Planning Part 1: Grant Criteria and Poet Laureate
Discussion of Arts & Culture in Comprehensive Plan and formation of a workgroup. Discussion of
grant program specifics, including application, criteria, and any marketing or public education
opportunities.
2. February Program Planning Part 2: Annual Arts Awards and Public Art
Discussion of Poet Laureate Program and jury process for 2026-2027. Discussion of Arts Awards
with roles and deadlines. Discussion of agency partners and arts connections, including Creative
District and Arts & Culture Plan, and Public Art maintenance planning and coordination with City
staff. Invitation to Public Works Director to discuss possible 1% eligible projects in 6-year Capital
Facilities Plan. Update on Comp Plan Workgroup.
3. March Grant Funding
4. April Communications and Poet Laureate Jury.
PTAC engages in a discussion of City communications and how to participate in covering funded
events, updating the website, and promoting the work of PTAC. Finalize Poet Laureate jury
selection and RFP for Poet Laureate nominations. Update on Comp Plan Workgroup.
5. May Workplan Strategic Session.
PTAC receives a call from Mayor/City Manager to PTAC (and all City advisory boards) for
workplan items and preliminary budget request. PTAC reviews progress on the 2025 workplan,
strategizes on multi-year initiatives and the 2026 workplan, and considers priorities for next
fiscal year in order to suggest a preliminary PTAC workplan. Finalization of Comp Plan
6. June Grant Funding
7. July Mid Year Review and Budget Strategic Session
PTAC discusses all 2025 programs and makes mid-year assessments. Discussion on budget to
pair with workplan and submits a recommendation to staff and City Council in advance of a
decision on the preliminary City budget. (City Council may choose to approve/incorporate or
may send the recommendation back to PTAC for further discussion). Poet Laureate jury process
and selection occurs in this time frame.
8. August TBD
9. September Grant Funding
10. October TBD
11. November TBD
12. December Annual Review. PTAC reviews the 2025 workplan, reviews 2025 granting data and
budget expenditures, plans annual meeting schedule and 2026 grant deadlines, and ties up
loose ends in discussion.