Loading...
HomeMy WebLinkAbout051925 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. May 19, 2025 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order II.Roll Call III.Changes to the Agenda IV.Proclamation(s) or Special Presentation(s) A. National Public Works Week Proclamation B. Special Presentation on Dundee Hill CHIP Sub-Recipient Agreement- Olympic Housing Trust V. City Manager’s Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII. Executive Session – Pursuant to RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency litigation or potential litigation (Approximately 20 minutes) VIII. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: March 26, 2025, April 7, 2025, April 14, 2025 C. Appointments/Reappointments: Lodging Tax Advisory Committee, Library Advisory Board D. Authorizing the City Manager to Sign for the Purchase of a Street Sweeper E. Authorizing the City Manager to Execute all Agreements Necessary to complete the engineering design, permitting, specifications and bidding for the Lord’s Lake East DamSeismic Stability Project combined with the Lord’s Lake Pipeline Improvements. F. First Quarter Financial Update IX. Old Business (None) X. New Business A. Changes at Jefferson County Solid Waste and the Impacts to the City Proposed Action: Move to authorize the City Manager to send a letter of support on behalf of City Council to Jefferson County for changes in the Solid Waste Program i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. 2025 Arterial Street Chip Seal Project- Alternative Bid Proposed Action: Move to authorize additional funds to be available for a potential bid alternative for adding Kearney Street to the 2025 Chip Seal project. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action C. Purchase of a Traffic Speed Radar Feedback Trailer Proposed Action: Move to approve the purchase of traffic speed radar feedback trailer estimated at $12,000 including contingency and tax i.Staff presentation and Council questions ii.Public Comment iii. Council deliberation and action D. Ordinance 3350 Adopting 2025 Supplemental Budget Appropriations Proposed Action: Move to approve first reading of Ordinance 3350 Adopting 2025 Supplemental Budget Appropriations i.Staff presentation and Council questions ii.Public Comment iii. Council deliberation and action XI. Presiding Officer’s Report XII. Suggestions for Future Agendas XIII. Comments from Council XIV. Executive Session – Pursuant to RCW 42.30.110 (1)(g) Performance of a public employee (Approximately 20 minutes) XV. Adjourn P R O C L A M A T I O N WHEREAS, Public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of Port Townsend; and WHEREAS,Quality and reliable infrastructure, facilities, and services such as water supply, water treatment, wastewater treatment, compost, transportation,parks, solid waste, fleets and buildings, are not possible without dedicated efforts of public works professionalsat all levels of government; and WHEREAS,the Cityof Port TownsendPublic Works Department, City of Port Townsend Community Services Department, Waste Connections, Port of Port Townsend, Jefferson County PUD, WSDOT, Jefferson Transit Authority, and Jefferson County, and other local and state agencies contributing to public infrastructure maintenance, operations, and development; and WHEREAS, our dedicated team has served our community consistently for decades, directly stewarding and contributing to the uniqueness, vitality, and extraordinary nature of our people and place; and WHEREAS, It is in the public interest for the residents, civic leaders, children, and visitors of Port Townsend to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and th annual National Public Works Week WHEREAS, The year 2025marks the 65 sponsored by the American Public Works Association. NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, do hereby proclaim the week of May 19 through May 25, 2024, as Public Works Week and further extend appreciation to our Public Works professionals, engineers, managers, and employees, and to public works staff around the region for the vital services they perform and the exemplary dedication and contributions they make to protect our health, safety, and quality of life for all. ____________________________________ David J. Faber, Mayor s p e t t c S e t j x o e r PN PORT TOWNSEND CITY COUNCIL CONSENT AGENDA May 19, 2025 A. Approval of Bills, Claims and Warrants: Vouchers 176718 through 176820 in the amount of $809,524.16 Electronic Fund Transfers in the amount of $14,670.54 B. Approval of Minutes: March 26, 2025, April 7, 2025, April 14, 2025 C. Appointments/Reappointments: Lodging Tax Advisory Committee, Library Advisory Board D. Authorizing the City Manager to Sign for the Purchase of a Street Sweeper E.Authorizing the City Manager to Execute all Agreements Necessary to Complete the Engineering Design, Permitting, Specifications and Bidding for the Lord’s Lake East Dam Seismic Stability Project Combined with the Lord’s Lake Pipeline Improvements F. 2025 First Quarter Financial Update Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL SPECIAL CITY COUNCIL(JOINT MEETING WITH PLANNING COMMISSION AND PARKS, RECREATION, TREES,AND TRAILS ADVISORY BOARD) PUBLIC OPEN HOUSE: PT 2045 PLANNING OPEN HOUSE MARCH 26, 2025 CALL TO ORDER The Port Townsend City Council met in a special session meeting with the Planning Commission and Parks, Recreation, Trees and Trails Advisory Board on the 26th day of March, 2025 for the Public Open House: PT 2045 Planning Open House at Salish Coast Elementary School 1637 Grant Street, Port Townsend, WA 98368. The meeting was calledto order at 5:30pm. ROLL CALL Council members present: David Faber, Amy Howard, Neil Nelson, Ben Thomas, Monica MickHager, and Owen Rowe with Libby Wennstrom excused. Planning Commissioners present: Rick Jahnke, Samantha Bair-Jones, Viki Sonntag, and Steve Mader, withRobert Doyle, Lois Stanford and Andreas Andreadis excused. Parks, Recreation, Trees, and Trails Advisory Board members present: Debbie Jahnke, Rebecca Kimball, Jim Todd, and Pam Adams with Russell Hill, Richard Hefley, and Matt Miner excused Staff members present: Assistant City Engineer Jeff Kostechka, City Manager John Mauro, Marketing and Communications Director Shelly Leavens, Planning and Community Development Director Emma Bolin, Project Manager Tyler Johnson, G.I.S Analyst Winn McEnery, Long Range Planner Adrian Smith, Code Compliance Officer KT LaBadie, Associate Planner Jenny Murphy, Development Project Administrator and Certified Arborist Robin Hill, and Community Services Director Melody Sky-Weaver. ATTENDEES VISIT AND DISCUSS STATIONS ABOUT COMPREHENSIVE PLAN TOPICS Mixed-Use Centers Housing Active Transportation Streets Parks, Recreation, and Open Space Climate Resilience Arts Staff explained the topics and stations to the public. Staff asked the public to visit each station, discuss the associated topic with staff and fellow community members, and write their feedback on the station boards or event programs they returned to staff. There was no action taken. ADJOURNMENT There being no further business, the meetingsadjourned at 7:30pm. Attest: Alyssa Rodrigues City Clerk DRAFT April 7, 2025 City Council Business MeetingPage 1 of 3 DRAFT April 7, 2025 City Council Business MeetingPage 2 of 3 DRAFT April 7, 2025 City Council Business MeetingPage 3 of 3 DRAFT April 14, 2025 City Council Business MeetingPage 1 of 3 DRAFT April 14, 2025 City Council Business MeetingPage 2 of 3 DRAFT April 14, 2025 City Council Business MeetingPage 3 of 3 Agenda Bill AB25-045 Meeting Date: May 19, 2025 Agenda Item:Consent VIII. C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Mayor Faber Date Submitted: April 2, 2025 Department: Mayor Contact Phone: 379-2980 SUBJECT: Reappointment ofCindy Finnie (Position 3, At Large Position, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of Danielle McClelland (Position 6, Recipient, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of Denise Winter (Position 7, Recipient, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of Kate Philbrick (Position 9, Collector, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of David Tolmie (Position 7, Term Expires May 1, 2028) to Library Advisory Board CATEGORY: BUDGET IMPACT: n/a Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: Reappointment of Cindy Finnie (Position 3, At Large Position, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of Danielle McClelland (Position 6, Recipient, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of Denise Winter (Position 7, Recipient, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of Kate Philbrick (Position 9, Collector, Term Expires May 1, 2028) to Lodging Tax Advisory Committee Reappointment of David Tolmie (Position 7, Term Expires May 1, 2028) to Library Advisory Board ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7) Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall Pos.Name & ExperienceExp.Pos.NameExp. Matt Miner5/1/25Kathleen Knoblock5/1/26 11 Jim Todd5/1/26Michael D'Alessandro5/1/26 2 2 Richard Hefley 5/1/27Monica Mader5/1/26 3 3 4 Pamela Adams5/1/25Walt Galitzki5/1/27 4 Rebecca Kimball5/1/25VACANT5/1/24 55 Russell Hill 5/1/27Craig Britton, Chair 5/1/25 66 Deborah Jahnke, Chair5/1/27VACANT5/1/25 77 LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.) Council Liaison: NoneCouncil Liaison: Ben Thomas Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall Pos.Name & RoleExp.Pos.NameExp. Owen Rowe, Chair (Elected Official)N/ASimon Lynge5/1/26 11 Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26 22 Cindy Finnie (At Large Position)5/1/25VACANT5/1/26 33 VACANT (Recipient)5/1/25Heidi Tullman 5/1/27 44 Rebecca Beebe (Recipient)5/1/27VACANT 5/1/25 55 Danielle McClelland (Recipient)5/1/25 6 VACANT5/1/25 6 Denise Winter (Recipient)5/1/25Joe Gillard5/1/27 77 VACANT (Collector)5/1/22Dan Groussman5/1/25 88 Kate Philbrick (Collector)5/1/25Cristina Silva 5/1/27 99 VACANT (Collector)5/1/26 10 VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7) 11 Main Street Designee (Nonvoting)5/1/27 Council Liaison: Owen Rowe 12 Designee (Nonvoting)5/1/26 Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC 13 Pos.NameExp. 14 VACANT (Nonvoting)5/1/20 1 VACANT 5/1/25 FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27 2 Council Liaison: None3 Susan Ferentionos5/1/27 TBDDiane Walker5/1/26 4 Pos.NameExp. Alyssa Fuehrer5/1/26 5 Catharine RobinsonN/ADiana Grunow 5/1/26 16 Earll MurmanN/A 7 David Tolmie5/1/25 2 John NowakN/A 3 Richard JahnkeN/A 4 VACANTN/A 5 VACANTN/A 6 VACANTN/A 7 VACANTN/A 8 PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7) Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall Pos.NameExp. Name _______, City Council (Chair)Samantha Bair Jones, Vice Chair 12/31/27 1 Joanna Sanders, City ClerkStephen Mader 12/31/26 2 Melody Eisler, Library DirectorRick Jahnke, Chair12/31/27 3 John Polm, School District SuperintendentViki Sonntag12/31/26 4 ________, School District Video InstructorLois Stanford 12/31/25 5 Richard Durr, School District RepresentativeRobert Doyle12/31/25 6 VACANT, Video ProfessionalAndreas Andreadis12/31/27 7 _____________, Citizen Representative VACANT, Student Representative CIVIL SERVICE COMMISSION (3) VACANT Producers Group Representative (Optional)Meets as needed Pos.NameExp. VACANT Education Group Representative (Optional) Darryl Elmore 12/31/25 1 CLIMATE ACTION COMMITTEE (15)Troy Surber12/31/27 2 Meets bi-monthly 3:00 p.m. on 2nd TuesdayRichard Sussman 12/31/29 3 Exp. Pos.Name N/A FORT WORDEN PDA (9-11) 1 Jefferson County BoCC ( Kate Dean) N/A Council Liaison: Libby Wennstrom 2 City Council (Owen Rowe) N/A Meets at Fort Worden Commons B 3 JeffPUD (Jeff Randall) Pos.NameExp. N/A 4 Jefferson County Public Health (Laura Tucker) N/ABrad Mace10/24/25 51 Jefferson Healthcare (Kees Kolff) N/ATracy Garrett 10/24/25 62 Jeff. Transit (Nicole Gauthier/Sara Peck) N/ADavid King10/24/26 73 Port of PT ( Carol Hasse/Eric Toews) N/AVACANT10/24/26 84 PT Paper Corp. (Michael Clea) 12/31/26John Begley10/24/24 95 Cindy Jayne - Chair 12/31/25Steve Dowdell 10/24/24 106 Crystie Kisler - At Large ` 12/31/25VACANT 10/24/24 117 David Wilkinson 12/31/27 128 Jaime DuyckVACANT10/24/22 12/31/2710/24/25 139 Krista Meyers - At Large 12/31/2610/24/25 1410 Kate Chadwick (Policy) Dave Seabrook 12/31/2710/24/25 1511 EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD Council Liaison: Amy Howard Meets 2nd Thursday at 12:30 at Council Chambers Pos.NameExp. Stephanie Burns5/1/25 1 Gabrielle Vanwert5/1/26 2 Julia Cochrane5/1/27 3 VACANT 5/1/25 4 Aimee Krouskop5/1/26 5 6 VACANT 5/1/27 VACANT 5/1/25 7 5/1/26 8 Devin González Francisca Ramirez Aquino5/1/27 9 Agenda Bill AB25-046 Meeting Date: May 19, 2025 Agenda Item: Consent VIII.D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director Date Submitted: May 15, 2025 Department: Public Works – ERR Contact Phone: 360-379-5090 SUBJECT: Equipment Purchase CATEGORY: BUDGET IMPACT: ConsentResolutionExpenditure Amount:$471,412.06 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 500.600.594.480.64 SUMMARY STATEMENT: The purpose of this agenda item is to authorize the City Manager to purchase equipment above authorized spending limits. The 2025 approved budget for a new street sweeper is $450k, the new street sweeper is quoted at $471,412.06 which is $21,412.06 over the approved budget. This has been added to the 2025 ERR supplemental. The following equipment is proposed for purchase. Elgin Crosswind Street Sweeper: The current 2002 Elgin Street sweeper is on a 20-year replacement cycle and due for replacement, the fleet team has been keeping the machine operational but it’s showing its age. With the comprehensive streets program, prepping for a chipseal project then picking up chip rock and other debris is vital to operations, the current sweeper debris box liner has worn out and has been patched back together for the last few years. One of the primary benefits of street sweeping is its ability to remove accumulated pollutants from paved surfaces before they can be washed into storm drains. This includes debris such as leaves, litter, sediment, and hazardous materials like motor oil, building materials, and brake dust. By preventing these pollutants from entering the stormwater system, street sweeping helps maintain water quality. Regular street sweeping helps maintain the functionality of storm drains and drainage infrastructure. Accumulated debris can clog drains, leading to localized flooding during heavy rainfall events. By keeping these systems clear, street sweeping reduces the risk of urban flooding and ensures that stormwater can flow efficiently. Staff recommends proceeding with the purchase given cost increases are expected to continue. ATTACHMENTS:N/A CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval to authorize the City Manager to sign for the purchase of a street sweeper. ALTERNATIVES: Take No Action Refer to CommitteeRefer to StaffPostpone Action Remove from Consent AgendaWaive Council Rules and approve Ordinance ____ Other: Agenda BillAB25-047 Meeting Date: May 19, 2025 Agenda Item: Consent VIII.E Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Tyler Johnson Date Submitted: May 15, 2025 Department: Public Works Contact Phone: 360.390.4062 SUBJECT: Authorizing the City Manager to Execute all Agreements Necessary to complete theengineering design, permitting, specifications and biddingfor theLord’s Lake East DamSeismic Stability Project combined with the Lord’s Lake Pipeline Improvements. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ 650,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 415 Water Sewer CIP SUMMARY STATEMENT: I.Overview: City Council approved the Consent Agenda at the August1, 2022, Regular Business Meeting which authorizedthe City Manager to enter into an agreement with GeoEngineers to perform a Geotechnical Investigation of the Lord’s Lake East Dam to assess stability under seismic loading conditions – Phase I. (See Agenda Bill 22-068) GeoEngineerscompleted Phase I in January 2025 andprovided the City a report which identified a toe buttress conceptas the preferred option to seismically stabilize the East Dam at Lord’s Lake. A toe buttress is the addition of earth to the downhill face of the dam to provide effectively additional earth to the existing earthen dam to improve its stability. A toe buttress was selected based on: Resilience (in terms of slope stability), Initial Construction Costs, Construction Constraints, Anticipated Schedule Constraints (including permitting and the need for long-term maintenance) Higher Design Loadings The toe buttress was presented to the Department of Ecology Dam Safety Office during a review meeting in February 2025 and gained preliminary approval. Staff notes that this stability improvement to the Dam will allow the Lord’s Lake water level to be raised by approximately three feet thereby increasing its storage by approximately 80 million gallons or approximately six days of operating. The OGWS capital spending plan in the Water Supply Agreement also includes the addition of a new Lord’s Lake fill pipeline necessary to optimize the diversion of water from the Big Quilcene River thereby improving the efficiency of water storage in Lord’s Lake. Adding the new fill pipeline at the same time as the Dam improvements will provide greater project cost efficiency. An amendment to the Professional Services Agreement with GeoEngineers will fund Phase II, which provides for 60% level plans, specifications, estimates and environmental permitting as well as contracting with the Engineering Firm, KPFF, to provide 30% level design for the OGWS pipeline improvements at Lord’s Lake. II. Budget: The 2025 Adopted City of Port Townsend Budgetprovides a total of $650,000 for the engineering design, permitting, specifications and bidding for the Lord’s Lake East Dam Seismic Stability Project combined with the Lords’s Lake Pipeline Improvements. Project revenue is provided by the OGWS Fund (417). ATTACHMENTS: A. 2025 Adopted Budget, Page 102, Lord’s Lake - Pipeline Improvements B. 2025 Adopted Budget, Page 103, Lord’s Lake - 6403 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval to authorize the City Manager to Execute all Agreements Necessary to complete the engineering design, permitting, specifications and bidding for the Lord’s Lake East Dam Seismic Stability Project combined with the Lord’s Lake Pipeline Improvements. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB22-068 Meeting Date: August 1, 2022 Agenda Item: VII.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King Date Submitted: July 20, 2022 Department: Public Works Contact Phone: 379-5090 SUBJECT: Authorize the City Manager to Execute an Agreement with GeoEngineers for the Lords Lake Seismic Stability Project CATEGORY:BUDGET IMPACT: ConsentResolutionExpenditure Amount:$134,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 417 Olympic Gravity Water System Fund SUMMARY STATEMENT: Washington State Dam Safety Office (DSO) conductsperiodic inspections of the Lords Lake Reservoir dams. The 2020 inspection report rated the East Dam in poor condition due to recent geotechnical analysesindicating that the dam did not meet the minimum stability requirements under seismic loading. The DSO is requiring the City of Port Townsend to retain the services of an engineering consultant to evaluate and potentially develop alternatives to improve the stability of the East Dam under seismic loading conditions. This is being done to ensure the dam meets dam safety guidelines, reduce the potential for earthquake-induced embankment deformations and minimize the risk of uncontrolled release of the reservoir contents. DSO has determined that the Lords Lake East Dam is eligible for FEMA’s FY22 High Hazard Potential Dam (HHPD) Rehabilitation Grant Program. The city has requested $86,900 in funding from FEMA and has budgeted $47,000 in 2022 as part of the 35% match required for this grant. Grant money is provided over a 3-year period of performance from September 15, 2022 to September 14, 2025. FEMA grant funds are expected to be released in the fall of 2022. The City will utilize revenue from Olympic Gravity Water System Fund for the project. The objective of the investigation is to evaluate the extent of the potentially liquifiable material contained within the interior of the earthen dam. If results show risk of dam breach is limited, the DSO may reevaluate their dam condition assessment. Should the modeling show the risk of deformation is unacceptable, the consultant will continue with the preparation of alternatives and a preliminary design for dam slope stability improvements. Development ofapermit acquisition plan will be included if slope stabilization is required. Finalization of the stability improvement design plans and construction of the dam retrofit, an estimated $4,000,000 in the 2021 City/Mill Water Supply Agreement,will be in addition to the cost of this contract. The city can reapply for HHPD grant funding to assist with completion of the project. The work proposed here will help refine the estimate for the entire project cost. Three consultants were considered in the consultant selection process. City and Mill staff recommend contracting with GeoEngineers to provide the geotechnical engineering services. The proposed work will include: Preliminary analysis of existing data; Field geophysical investigation; Geotechnical analysis and modeling of field investigation data; Development of slope stabilization alternatives if data shows that a problem exists; Advancement of design for the selected alternative; and Development of a permitting scope of work. The above tasks are expected to be completed by the end of June 2023. However, work will not begin until grant funds have been secured. Staff is seeking Council authorization for the City Manager to sign a professional services agreement with GeoEngineers to proceed with the required stability study and preliminary design work if necessary. ATTACHMENTS: A. Proposed Scope and Fee Estimate CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the authorization. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: 17425 NE Union Hill Road, Suite 250 Redmond, Washington 98052 425.861.6000 July 20, 2022 City of Port Townsend 250 Madison Street, Suite 2R Port Townsend, Washington 98368 Attention: Ian Jablonski Subject: Proposed Scope and Fee Estimate Geotechnical, Seismic, and Risk Assessment Consultation Services City of Port Townsend Lords Lake Reservoir East Dam Jefferson County, Washington File No. 0653-006-00 INTRODUCTION AND PROJECT UNDERSTANDING We appreciate the opportunity to work with the City of Port Townsend on this project. This proposed scope and fee estimate is based on our proposal dated May 11, 2022 and subsequent communication with City of Port Townsend personnel. The Lords Lake reservoir is an enlargement of a natural lake created by the construction of two dams in the 1950s. The reservoir is used for secondary water supply and storage for the City of Port Townsend. The reservoir is also a main source of water for Port Townsend Paper which also is responsible for some elements of the reservoir operation. The reservoir is not located on a river (i.e., off channel) and the dam is filled by a diversion pipeline from the Little Quilcene River. We understand that the Washington State Department of Ecology (Ecology) Dam Safety Office (DSO) completed a periodic dam inspection report for the Lords Lake North and East Dam in August 2020. As part of this study the DSO identified seismic risk to the East Dam. The City has requested our services to provide geotechnical, seismic, and risk assessment consultation services for the East Dam embankment. SCOPE OF SERVICES The following proposed scope of services outlines a phased approach as discussed with the City and presented in our proposal. Each phase provides information to adjust or modify subsequent phases, as needed. The scope outlined below is based on our current understanding of the project and could be adjusted as more information is gathered and more analyses are completed. City of Port Townsend | July 20, 2022 Page 2 Step 1 Ï Data Collection, Preliminary Analysis, and Field Investigation 1. Attend one kick-off meeting at the site. We anticipate coordinating with site personnel for access, observations of site features, and an explanation of monitoring points and procedures. We will perform a reconnaissance of the project area to observe relevant project features and document surface geologic conditions. We will also assess site access for future subsurface explorations. 2. Review existing documentation to include: as-built drawings and files, reservoir operations (e.g., maximum and minimum water levels and typical annual/daily water levels), data from monitoring to include installed piezometers for both the East and North Dams, seepage and stability models from previous studies, and available subsurface explorations from previous studies. We anticipate that the City of Port Townsend and DSO will provide all relevant and available materials. 3. Review piezometer data from both the East and North Dams and reservoir level data and determine a typical range of values. From this data we will recommend alarm levels for the piezometers that would indicate anomalous, but not necessarily hazardous, conditions. This recommendation will be based on the historic water level data. No seepage or stability analysis of the North Dam will be performed. 4. Develop a preliminary seepage and stability analysis model of the East Dam in the limit equilibrium software program Slope/W to perform a parametric study based on expected range of strength values to identify controlling parameters in key areas. 5. Identify critical data gaps from the preliminary analysis and develop a subsurface investigation plan to reduce the identified uncertainties. 6. Contact City personnel and DSO to discuss initial conclusions from desktop study and proposed subsurface investigation plan. 7. Complete the subsurface exploration plan. Our budget estimate is based on an assumed subsurface investigation plan that includes geophysical reconnaissance as well as seismic Cone Penetrometer Tests (CPTs). We have assumed that the geophysical investigation will consist of two 720-foot Electrical Resistivity (ER) profiles with two transverse profiles and two 380-foot long Linear Microtremor in two-dimensional (2D) profiles plus two transverse profiles. We have assumed that CPTs will consist of up to four CPTs between 50 and 30 feet deep with shear wave testing. We have also assumed that geophysical reconnaissance and CPTs can both be performed in 2 days each. A placeholder budget is included in our budget table. This will be revisited once the exploration plan has been approved. Step 2 Ï Geotechnical Analysis 1. Refine the simplified seepage and stability analysis model developed in Step 1. The updated model will incorporate soil parameters developed from the data collected in the additional subsurface explorations. 2. Perform a simplified seismic deformation analysis using a Newmark-type deformation analysis. A yield acceleration will be determined for critical embankment slopes under different seepage/reservoir conditions. Deformations will be calculated for the USGS probabilistic 2,475-year return seismic event and/or the deterministic Cascadia Subduction Zone seismic event. The analysis will be based, in part, on the site-specific seismic analysis developed by DSO in the August 2020 inspection report, a new site-specific analyses will not be performed. 3. Present the results of our analysis in a brief report and discuss the results with the City and DSO. We will provide our opinion on the seismic risk identified and provide our opinion as to if additional analysis File No. 0653-006-00 City of Port Townsend | July 20, 2022 Page 3 would be beneficial to understanding seismic risk of the embankment. The purpose of this assessment will be to advise the City if detailed numerical modeling is warranted or if other repair alternatives should be developed. Step 3A Ï Detailed Numerical Modeling The scope for numerical modeling will be developed in more detail and finalized following the results from the previous steps. Our budget estimate is based on the following scope of services and assumptions. We anticipate developing a single 2D finite difference numerical model to evaluate the seismic deformations of what we consider to be the critical cross section. The need for an advanced numerical model will be assessed following Step 2. We assume that the suite of scaled input ground motions developed in the seismic analysis completed by DSO are available and can be incorporated into our analysis. The results of our analysis will be presented in draft and final reports to the City for submittal to DSO. Step 3 Ï Slope Stabilization Alternative Analysis 1. Develop General Stabilization Approaches based on our stability analyses. We anticipate that we will consider alternatives for Toe Buttressing, Seepage Control, and Ground Improvement. We will perform stability analyses on critical cross sections to better define the extent of improvement required for each alternative so that they can be assessed for feasibility. No plans will be produced at this point. Sketches and figures will only be developed to illustrate concepts and to approximate quantities, impacts, and feasibility. 2. Identify Critical Areas that could be impacted by alternatives and evaluate the potential impacts. (Environmental Task) 3. Develop preliminary evaluation criteria with the City. We will suggest evaluation criteria based on our experience. The City will develop a final list of evaluation criteria and provide weighting to each. We will rank or evaluate the alternatives for each criterion to determine apparent best value. 4. Discuss results with City and other stakeholders (i.e., DSO, Port Townsend Paper) and formally select alternative for advancement. Step 4 Ï Slope Stabilization Preliminary Design 1. Advance design of selected alternative. We will advance the design of the preferred alternative to a level required to vet the design and provide sufficient detail to determine the type, size, and location of the proposed modifications. We have assumed that publicly available light detection and ranging (LiDAR) is sufficient for this level of detail and that a site survey will not be required. 2. Develop a detailed cost estimate. We will provide an order of magnitude cost estimate to reflect the level of detail provided in the design. 3. Develop a permitting scope of work (i.e., permitting matrix) to guide future phases of the project. (Environmental Task) 4. Prepare a basis of design report that will summarize the analysis completed to date and will include parameters, proposed construction methods, preliminary drawings, and cost estimate. We expect it will File No. 0653-006-00 City of Port Townsend | July 20, 2022 Page 4 provide the information required for typical grant applications and submittals to external funding sources. TERMS, SCHEDULE, AND FEE ESTIMATE Our services will be provided in accordance with mutually agreed terms and conditions. Our schedule will be based on the task durations noted in the schedule presented on our proposal. We can provide an updated schedule when notice to proceed is provided. The actual schedule will depend on sub-contractor availability and coordination with the City. Our fee will be determined using the cost plus fee rate structure as described in the attached schedule of charges. A breakdown of budget by task is provided in the following table. Scope Items Step/Tasks Fee Estimate Step 1 Ï Data Collection, Preliminary Analysis, and Field Investigation $63,700 GeoEngineers Field Effort and Analysis ($19,300) Subcontracted CPTs (ConeTec) ($12,500) Subcontracted Geophysical Reconnaissance (Siemens & Associates) ($31,900) Step 2 Ï Geotechnical Analysis $17,700 Step 3A Ï Detailed Numerical Modeling $52,600 Step 3 Ï Slope Stabilization Alternative Analysis $20,400 Step 4 Ï Slope Stabilization Preliminary Design $32,200 1 Total: $134,000 Notes: 1 Total includes either Step 3A or Steps 3 and 4. The fee estimate for each task is approximate and will be used for project budget tracking. We assume that we will be able to transfer costs between tasks provided the total is not exceeded. We assume the CityÔs project manager will be authorized to approve minor changes in the scope and schedule as the project advances and evolves. File No. 0653-006-00 City of Port Townsend | July 20, 2022 Page 5 We appreciate the opportunity to submit this scope and fee estimate. Please call if you have any questions regarding our understanding of the project or our estimated fee. We look forward to providing our services to you on this project and appreciate your confidence in our firm. Sincerely, GeoEngineers, Inc. Lyle J. Stone, PE Associate Geotechnical Engineer LJS:leh Attachments: Detailed Fee Estimate Table One copy submitted electronically Proprietary Notice: The contents of this document are proprietary to GeoEngineers, Inc. and are intended solely for use by our client to evaluate GeoEngineers' capabilities and understanding of project requirements as they relate to performing the services proposed for a specific project. Copies of this document or its contents may not be disclosed to any other parties without the written consent of GeoEngineers. Disclaimer: Any electronic form, facsimile or hard copy of the original document (email, text, table and/or figure), if provided and any attachments are only a copy of the original document. The original document is stored by GeoEngineers, Inc. and will serve as the official document of record. Copyright© 2022 by GeoEngineers, Inc. All rights reserved File No. 0653-006-00 City of Port Townsend | July 20, 2022 Page 6 CITY OF PORT TOWNSEND LORDS LAKE DAM RATE STRUCTURE Service will be provided on a cost plus fee basis. Hourly rates are based on the direct rates, our 2021 WSDOT audited overhead rate, and a fee of 35-percent of direct rates. The following table proves examples of the fully loaded rates of individuals expected to work on this project. This list is not inclusive of all staff that could be used for this project. Staff Title Role Hourly Rate Project Manager / Lyle Stone Associate Geotechnical Engineer $224.98 Associate in Charge Lead Geotechnical Devon McLay Geotechnical Engineer 2 $162.30 Engineer Jaclyn Bronner Geotechnical Engineer 1 Geotechnical Support $151.14 Jon Cracolici Staff Geotechnical Engineer 3 Geotechnical Support $133.88 Scott Anderson Principal Geotechnical Engineer Numerical Modeling $222.71 Yanbei Zhang Geotechnical Engineer 2 Numerical Modeling $163.18 Bo Zhang Geotechnical Engineer 1 Numerical Modeling $147.15 Robert Metcalfe Principal Geotechnical Engineer Design Support $281.17 Chad Stickel CAD Manager Design Support $190.30 Haunani Mara CAD Designer Design Support $112.86 Environmental Joe Callaghan Principal Environmental Scientist $298.00 Permitting Environmental David Conlin Senior Biologist 2 $172.23 Permitting Administrative Accounting (various) Project Accountant $112.34 Support Administrative Lisa Huston Administrative Services Manager $116.79 Support Subconsultants and subcontractors will be charge at cost plus 5-percent. File No. 0653-006-00 213 -------------------------- 25,000 175,000100,000100,000 2,750,0002,750,0002,350,000 Total 2,750,000 Expenditures Total Revenues 100,000100,000 2,550,0002,350,000 2,550,000 2,550,000 Future Years Future Years 25,000 200,000200,000175,000 200,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - DateDate 2024 Year To 2024 Year To - - Revenues Prior Year Prior Year Expenditures 25,000 ЋЉЉͲЉЉЉ 100,000300,000100,000125,000 2,750,0002,325,0002,325,000 2025 2,750,0002,750,000 Project Budget $ $ $ $ $ $ $ $ $ $ No υ SubtotalSubtotalSubtotal Utilities not included The Water Supply Agreement includes a pipeline modification project to improve water storage efficiency that would need to be built at the same time as any improvements ot the Lords Lake Dam. This year's budget includes design which is coincident with the design work of the Lords Lake Dam stablization project.Olympic Gravity Water System Fund (417)Design Engineering / Permitting Pre-Design Engineering / PermittingFinal Design Construction Pipeline Improvements Contract Project Management Design Project ManagementConstruction Project Management Project Contingency Eligible for 1% for the Arts 4 Lords Lake - Pipeline Improvements Project Description RevenueTotal RevenueExpense ACD Total Expense --------------------------- 99,281 144,000350,000 2,293,2812,293,2811,700,000 214 Total 2,293,281 Expenditures Total Revenues 45,000 1,745,0001,700,000 1,745,000 1,745,000 Future Years Future Years 50,000 400,000400,000350,000 400,000 2025 Budget2025 Budget 2,438 130,383130,383127,227 129,665 Year EndYear End 2024 Estimate 2024 Estimate 73,10073,10010,000 135,000 145,000 2024 Budget2024 Budget 173 58,43058,43072,925 73,098 DateDate 2024 Year To 2024 Year To 1,843 17,89817,89816,773 18,616 Revenues Prior Year Prior Year Expenditures - 144,000350,000494,000100,000100,000 2,293,2811,700,0001,700,000 2025 2,293,2812,294,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ No -- 88,10086,90025,00025,000 150,000150,000 175,000175,000 2024 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Phase 1 - Stability Assessment The City is required to retain an engineering consultant to develop alternatives for improving East Dam stability during possible seismic events. The alternatives will also examine minimizing earthquake-induced embankment deformations which can lead to uncontrolled release of reservoir contents.Phase 2 - Design Engineering / PermittingThe City will be required to retain an engineering consultant for design engineering and permitting of the approved selected East Dam repair alternative.Olympic Gravity Water System Fund (417)FEMA Grant - Hazard Mitigation GrantStability AssessmentDesign Engineering / PermittingRepair - Buttress Alternative (2026) Project Management Administration Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Lords Lake - 6403 Project Description ACD Agenda Bill AB25-051 Meeting Date: May 19, 2025 Agenda Item:Consent VIII.F Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams, Finance and Technology Services Director Date Submitted: May 13, 2025 Department:Finance Contact Phone:360-379-4403 SUBJECT: 2025 First Quarter Financial Update CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: The First Quarter Financial Report for 2025 provides a summary of the financial activity through March 31, 2025. Financial results have remained on target for the first quarter, with sales tax trending slightly higher than projected. The City’s reserves continue to remain strong and within policy parameters, keeping the City in a good financial position. Budgeted expenditures for 2025 stand at 14.8% under the projected budget amount which should be targeting 25% for the end of the first quarter. Revenues are under budget by 4%, which is appropriate for this early in the year and Property tax revenues being mostly realized in April. ATTACHMENTS: 1. 2025 First Quarter Fund Summary CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: No Action Required ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB25-048 Meeting Date: May 19, 2025 Agenda Item: X.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King Date Submitted: May 16, 2025 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Changes at Jefferson County Solid Waste and Impacts to the City CATEGORY: BUDGET IMPACT:N/A ConsentResolutionExpenditure Amount:$ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Motion Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: Background: Jefferson County provides solid waste management services for all of Jefferson County including the City of Port Townsend. Waste Connections provide solid waste hauling services per the contract approved in 2019 and beginning in 2020. The County Solid Waste Program is an enterprise fund, similar to the City Utilities. Severalchanges have been recommended or already been made at Jefferson County for fiscal and environmental sustainability purposes to address a changing landscape and financial needs. These changes have an indirect impact on City garbage rates through the cost of tipping feesat the transfer station that are passed through the Waste Connection waste hauling contract. The landscape changes are not only financial but also relate to changes in the recycling world. Jefferson County Solid Waste Manager, Al Cairns,provided the Council with an overview of these changs at the May 13, 2024 Council workshop available online at the following link. https://cityofpt.granicus.com/GeneratedAgendaViewer.php?view_id=4&clip_id=3152 Finally, an ongoing effort has been underway to address the aging Jacob Miller Transfer Station and to consider relocation to a more suitable site. All of this background ties into two recent actions by the Solid Waste Advisory Committee in their recommending body role to the Board of County Commissioners (BOCC). Objective: The objective of this presentation is to provide an update of the topics of fees and recycling and obtain a letter of support from the City Council concerning privatizing recycling. Staff serve as City representatives on the SWAC and abstained from voting on the topic of privatizing recycling with the expectation of communicating Council feedback in a letter from the Council to the BOCC. The topics of this presentation are impacts to City customers regarding: 1. Capital Surcharge on the tipping fee effective August 1 for capital needs at Jefferson County Transfer Station. (Approved by the BOCC) 2. Level of Service change for the County and privatizing recycling with an objective of making it effective April 2026. (Under consideration by BOCC and recommended by SWAC (City abstention) Staff will provide a presentation at the Council meeting providing further details on these two topics related to pass thru costs and how privatization would result in single stream recycling and a change to the City’s contract with Waste Connections. ATTACHMENTS: 1. Adopted BOCC Resolution – Capital Surcharge 2. BOCC Draft Resolution – Level of Service and privatization of Recycling 3. Presentation – Provided at the Council Meeting CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to authorize the City Manager to send a letter of support on behalf of City Council to Jefferson County for changes in the Solid Waste Program. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: DRAFT FOR PAO REVIEW STATE OF WASHINGTON County of Jefferson An Ordinance to Establish Minimum Levels of Service for Curbside Collection of Recyclables ORDINANCE NO. ________________ and to Adopt Amendments to the Jefferson County Code WHEREAS, the Jefferson County Department of Public Works (Public Works) has provided recycling services to Unincorporated East Jefferson County residents for over 30 years; and WHEREAS, Public Works has contracted with Skookum Contract Services for over 30 years for the collection of recyclable materials from staffed and unstaffed drop off locations across Unincorporated East Jefferson County and for the processing, marketing and delivery to buyers of these materials; and WHEREAS, this service includes the processing, marketing and delivery to buyers of WHEREAS, recycling customers separate materials into bins according to material type WHEREAS, thirty-seven other Washington Counties have transitioned to what is known tion of recyclable materials because this collection method is more efficient and gains a higher participation rate; and WHEREAS, only Jefferson County maintains unstaffed drop off locations; and WHEREAS, illegal dumping of garbage at the unstaffed drop off locations has increased from 26 tons in 2022 to 41 tons in 2024; and WHEREAS, RCW 70.205.045 requires that each county and city comprehensive solid waste management plan includes a contamination reduction and outreach plan (CROP) that addresses reducing the contamination of materials accepted as part of the recycling program; and WHEREAS, a 2022 audit of materials from drop-off locations found the contamination rate as high as 30% in the plastic, tin and aluminum mix; and WHEREAS, RCW 70.205.045 did not provide funding for CROP implementation and an approximate $70,000 was spent on reducing the contamination rate by limiting accepted plastics to bottles and jugs only and messaging this widely; and WHEREAS, the CROP campaign produced no reduction in contamination rates; and WHEREAS, the drop-off locations are for residential use but are frequented by businesses and contractors which generates frequent customer complaints about over-full bins and which requires additional servicing of the sites; and WHEREAS, program costs are offset by a grant from the Department of Ecology and by revenue from the sale of recyclables and a grant from the Department of Ecology; and WHEREAS, the Department of Ecology grant offsets an approximate 20% of program costs; and WHEREAS, market values for recyclables decreased drastically with the closure of the Chinese market in 2017 and have not recovered; and WHEREAS, high contamination rates further diminish the commodity value, effectively increasing the program costs; and WHEREAS, commodity sales offset an additional estimated 26% of program costs; and WHEREAS, current annual recycling program costs, after grant subsidies and commodity sales revenue, are estimated at $326,709; and WHEREAS, the Jefferson County Solid Waste Management Plan prioritizes landfill diversion activities as Reduction, Reuse and Recycling in descending order of priority; and WHEREAS, the recycling program accounts for 75% of all landfill diversion activity costs; and WHEREAS, $13.89 of every per ton transaction at the transfer station is allocated to the recycling program; and WHEREAS, the end of year Solid Waste Enterprise Fund cash reserve balance is projected at near the minimum balance set forth in Resolution 28 23 which established new fees for garbage disposal at the County operated waste handling facilities; and WHEREAS, given the projected end of year cash reserve balance, Public Works is unable to transfer funds from the Cash Reserve Fund to the Equipment Reserve (Capital) Fund, and WHEREAS, as of January 1, 2025 the Equipment Reserve (Capital) Fund balance was $1.8M under the minimum balance set forth in Resolution 28 23 and an approximate $3.6M under the estimated cost of urgently needed Capital repairs at the transfer station; and WHEREAS, the term of the Recycling Services Agreement with Skookum Contract Services expires on March 31, 2026, and WHEREAS, a Request for Proposals for the continued operation of the current recycling program is likely to produce higher contractor fees; and WHEREAS, the continued operation of the current recycling program would require either an increase to the tipping fee or a reduction in other services or a combination of both in order to improve the Solid Waste Enterprise Fund cash reserve balance; and WHEREAS, the combined cost savings of closing the Quilcene Drop Box Facility and eliminating the Solid Waste Education program, Household Hazardous Waste collection events, the low-income discount program, the employment program for individuals with intellectual and developmental disabilities, and the transfer of funds to Public Health in support of responses to illegal dumping would not offset the current cost of the recycling program; and WHEREAS, residents in Unincorporated East Jefferson County may subscribe for curbside collection of garbage and/or recycling through Waste Connections as the Washington - WHEREAS, rates for curbside collection of garbage and recyclables are set by the WUTC throu WHEREAS, a 2023 survey of transfer station residential self-haul customers found that the average minimum fee given at which the customer would choose curbside service in favor of self-hauling was $31.07; and WHEREAS, the current WUTC tariff for mid-level service for every-other week collection of garbage and recycling is $31.91 per month; and WHEREAS, Public Works discussed the potential of a low-income discount rate within the WUTC tariff with the Solid Waste Advisory Committee (SWAC) at the regular SWAC meeting on January 23, 2025; and WHEREAS, Extended Producer Responsibility bills which would obligate single use packaging producers to pay for recycling programs have been introduced in three consecutive State legislative sessions; and WHEREAS, Engrossed Second Substitute Senate Bill 5284 has gained State Senate and House approval; and, WHEREAS, ESSSB 5284 does not obligate single use packaging producers to pay for recycling programs until January 1, 2030; and WHEREAS, Public Works has reviewed these issues with the SWAC at regular SWAC meetings on July 25, 2024 and September 26, 2024, and at a joint SWAC/Board of County Commissioners workshop on March 26, 2025, and again on April 29, 2025; and WHEREAS, the Jefferson County Solid Waste Management Plan includes as a goal: WHEREAS, Public Works has now proposed that recycling services be provided to Unincorporated East Jefferson County residents through curbside collection by subscription; and WHEREAS, Public Works has also proposed that it provides a single drop off area located behind the scales at the transfer station for customers who are unable to receive curbside service and that that those customers will be charged the current minimum fee or at the current per ton rate if the load exceeds the minimum charge weight; and WHEREAS, Public Works recommends the adoption of a Minimum Level of Service Ordinance in order to affect the recommended changes to the recycling program; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners Section 2. Purpose. The purpose of this Ordinance is to establish minimum levels of service for curbside collection of recyclables by haulers operating under a Washington Utilities and Transportation tariff in unincorporated East Jefferson County. The Jefferson County Code shall be amended with the addition of Section 8.10.045 Minimal Level of Service for Residential Recycling, as follows: Purpose and intent. A. The purpose of this section is to define minimum levels of service for curbside recycling collection, which shall be provided to households serviced by the solid waste collection company operating in the Unincorporated areas of East Jefferson County. B. It is the intent of the Board of County Commissioners to: 1. Establish residential recycling programs as an integral component of the collection of solid waste, incorporating the State's goals to make "source separation of waste a fundamental strategy" and to "make recycling at least as affordable and convenient to the ratepayer as mixed waste disposal." 2. Increase diversion of recyclables from single-family and multi-family residences in Jefferson County. 3. Make recycling easier and more convenient for residents through use of efficient collection systems; 4. Retain low-cost strategies to encourage participation; 5. Encourage the private sector to develop and operate the recycling facilities that are needed to process and market recyclables collected in Jefferson County and its cities and towns. Definitions. For the purposes of this Section, certain terms, phrases, and words, and their derivatives, shall have specific meanings as defined in this Section. Terms, phrases, and words used in the singular shall also apply to the plural. Terms, phrases, and words used in the plural shall also apply to the singular. A. "Automated recycling container or cart," means a wheeled, plastic receptacle designated for the collection of recyclables and designed to be picked up and emptied by mechanical means into the company's collection vehicle. B. "Automated Collection" means a route serviced by a vehicle with mechanical means to pick up garbage and recycling at the customer's residence. C. "Commodity credit" means the amount of recycling revenue returned to residential customers from the sale of recyclable materials collected through curbside residential programs, as required by the Washington Utilities and Transportation Commission. D. "Recyclable materials" or "recyclables" means those solid wastes that are separated for recycling or reuse and thus diverted from landfill disposal. E. "Recycling rate" means the percentage rate achieved by dividing the total tonnage of recyclables by the sum of the total tonnage of waste disposed added to the total tonnage of recyclables. F. "Set-out counts" means the number of residential customers that set-out their recyclables containers every collection day; or a monthly average of the set-outs as compared to total number of customers. G. "Residence" means any residential dwelling receiving solid waste and recycling collection service where the owner or tenant is billed for solid waste collection service to the dwelling as an individual unit. This may include, but is not limited to, duplexes, mobile homes within mobile homes subdivisions, or attached single-family structures such as townhouses, row houses, or triplexes. H. "Single-stream collection" means the collection of designated recyclables commingled in one covered, wheeled container, collected with automated or semi-automated trucks. I. "Solid waste collection company" means a privately owned solid waste and recycling transportation company or "hauler", which provides collection services in designated areas of Jefferson County and is regulated by the Washington Utilities and Transportation Commission (WUTC) under the provisions of Chapter 81.77 RCW. The companies may be collectively referred to as "certificated haulers" and means every person or his lessees, receivers, or trustees, owning, controlling, operating or managing vehicles used in the business of transporting solid waste for collection and/or disposal for compensation over any public highway whether as a "common carrier" or as a "contract carrier." J. "Source separation" means the separation of different kinds of solid waste at the place where the waste originates. K. "Washington Utilities and Transportation Commission" or "WUTC" means the State agency which regulates privately owned solid waste collection companies who provide collection service to the unincorporated areas under a G certificate. Minimum levels of residential curbside recyclables service. The minimum levels of service for residential curbside collection in Unincorporated Jefferson County shall include the following: A. Single-Stream Collection Service. 1. Collection companies shall provide every-other-week (EOW), single-stream curbside collection of recyclables to all residences that subscribe to automated curbside solid waste service as a bundled service, provided that access to the residence by the service vehicle is feasible. 2. The collection companies shall provide the curbside recycling collection with all combinations of automated solid waste cart service approved by the Washington Utilities and Transportation Commission (WUTC) for their respective certificated areas. Residents in automated service areas may request curbside recycling service without having solid waste service at a rate set by the Washington Utilities and Transportation Commission. 3. The collection services to the customers shall be on the same day as garbage collection, unless the collection company can demonstrate to the County that an alternative collection schedule is necessary because of geographic or development limitations, such as road width or density, that require an alternative truck system or collection schedule. a. The hauler shall identify the location of the area affected; the alternative collection schedule; and the reasons supporting the alternative. b. The County shall consider whether the number of customers affected is minimized; that program participation is not adversely affected; whether there is substantial cost savings due to the alternative schedule; whether an alternative collection schedule can result in higher levels of participation and recycling; and other information presented by the hauler. B. Recycling Collection Containers. 1. Collection companies shall provide one wheeled container to each of their residential customers signed up for curbside collection. 2. Collection companies shall provide residential customers with a choice of either an approximate 95-gallon cart of and approximate 65-gallon cart with no change in monthly service fees between the sizes of recycling containers. 3. All containers shall contain, or have attached, information about the proper preparation of materials and the name and contact information of the certified hauler. The information may be stamped into the container, on a waterproof sticker, a combination of both, or some other alternative, which provides the customer with sufficient permanent information to be able to contact the hauler. If stickers are chosen, hauler shall provide replacements to all customers in the WUTC service area when normal aging and weather exposure has made them unreadable. 4. Replacement of the containers necessitated by normal use or by container damage due to container damage or loss due to the customer's negligence shall be at the customer's expense. C. Exceptions: Collection Alternatives for Restricted Access or Storage Situations, or for Residents with Limited Mobility. 1. Criteria: Collection companies shall have a process in place to work cooperatively with residents to tailor the single-stream recycling collection service to meet the needs of residents in situations where: a. Private driveways are inaccessible or incapable of withstanding the weight of collection trucks and collection of recyclables or garbage cannot be provided under the approved drive-in rate tariff for such situations; b. Because of long, steep and/or winding driveways, a resident would have difficulty in moving a large recycling container, manually or by vehicle, from their house to the public access road for collection; c. A resident could not provide a storage place to keep recycling or garbage containers at the end of the driveway close to the public access road; d. Truck access or container size is in any way otherwise restricted due to density and road width or where outside container storage is limited by homeowners' association covenants; or e. Residents with special needs, such as physical infirmity or physical limitations, with no able-bodied person living in the residence to set out the container, and need reasonable accommodation. 2. Alternatives: Collection companies shall offer alternatives that suit their collection system or the particular customer's limitation. The alternatives may include: a. A drive-in tariff rate and/or a walk-in tariff rate for those situations where a recycling truck can negotiate the long-driveway and where the driveway can support the weight of the truck. b. Any other solution mutually agreed to by the customer and the solid waste collection company per WAC 480.70.366. 3. Monitoring Alternative Service Options: The Solid Waste Collection Company shall maintain an updated list of customers who have requested an alternative collection system, a description of the problem and of the chosen solution, or how the problem was otherwise resolved, and will provide an annual list to Jefferson County. 4. Nothing in this section shall either prevent or require collection companies from developing a centralized drop-off site in neighborhoods, to be maintained by the hauler, where such access problems are clustered or where covenants prevent outside storage of containers. D. Materials Collected. The following recyclable materials, at a minimum, shall be collected from residences when properly prepared and meeting the material description as specified. 1. Cardboard: Corrugated cardboard and Kraft paper, including unbleached, unwaxed paper with a ruffled ("corrugated") inner liner. 2. Metal cans: Tin-coated steel cans and aluminum cans, excluding aerosol spray cans. 3. Mixed-waste paper: Clean and dry paper, including: glossy papers; magazines; catalogues; phone books; cards; laser-printed white ledger paper; windowed envelopes; paper with adhesive labels; paper bags; nonmetallic wrapping paper; packing paper; glossy advertising paper; chipboard, such as cereal and shoeboxes; juice boxes; and milk-style cartons of the refrigerated variety (nonrefrigerated products contain aluminum linings). 4. Newspaper: Printed groundwood newsprint, including glossy advertisements and supplemental magazines that are delivered with the newspaper. 5. Plastics: Bottles and jugs #1-2: primarily polyethylene terephthalate (PET - #1), such as soft drink, water, and salad dressing bottles; and high-density polyethylene (HDPE - #2) such as milk, shampoo, or laundry detergent bottles; including any bottle with a neck narrower than its base. E. Optional Materials: Nothing in this section shall prohibit a hauler from exceeding the minimum requirements set forth above by collecting additional materials including, but not limited to, food waste, yard waste, scrap metal, glass, or other materials in the future. F. Amending the List of Required Materials: Prior to proposing any amendments to the list of materials to be collected, the County will negotiate and mutually agree upon any proposed changes to the collected materials list with the haulers. G. State Accepted Material Standardization: Should the State adopt a standardized list of material types required for collection, such list will supersede the list included herein. H. Recycling Collection Rates. Collection companies shall request the WUTC to approve a rate structure, which includes the costs to implement the modified single-stream residential curbside recycling program for all solid waste customers contained in in the WUTC service area. The collection companies shall include the following elements in the tariffs proposed to the WUTC: 1. A rate structure designed to provide customers with adequate options and incentives to reduce their level of solid waste collection service as a result of their participation in waste reduction and recycling programs. 2. The rates shall include the costs of the containers, stickers, collection equipment and staffing. 3. Collection rates should include a separate delivery service fee equal to or less than the replacement cost of the bins. This service replacement cost shall not apply to the first-time delivery of the container, or for the first-time delivery of a smaller sized container if the smaller size is requested by the customer. 4. Rates should include but are not limited to the haulers' costs for the mutually agreed upon coordinated public outreach program, monitoring set-out participation, and any other costs for the data reporting system required by the County. 5. The haulers shall capitalize and amortize the equipment costs as determined by the WUTC. 6. The haulers shall provide a low-income discount rate for qualifying residents, said qualifications and the process for determining eligibility being mutually agreeable to the haulers and the County Customer service responsibility and coordinated public outreach programs. Collection companies shall work with the County to develop and implement a coordinated public outreach program. A. Haulers' customer service responsibilities shall include, but not be limited to: 1. Notifications of new service availability, program sign-up, container delivery, bin stickers, explanation of rate structure, schedule of collection days and container replacement information. 2. Delivery of containers within ten days of a request for service with collection service beginning within thirty-five days of a request. 3. Contact information for the purpose of providing program information and accepting service complaints clearly shown on the collection equipment, included in all mailings, and on other publicity materials. 4. A process to resolve participation problems if access to the program is restricted due to impassable road conditions, other than those occasionally caused by severe weather situations. If the hauler deems the road conditions are regularly impassable by collection vehicles, the hauler will work with customers to determine a mutually agreed upon location for the collection of recyclables, preferably from the nearest roadway which is accessible by the hauler's collection vehicle. 5. Notification to both new and ongoing solid waste customers of different solid waste collection service options including cart sizes, frequency, and costs. Hauler shall notify solid waste customers of the above during phone calls, in billing inserts and special mailings, on their website and during new service sign up procedures. Hauler will ensure that website is updated and links to Jefferson County-specific information are working. The website shall also provide a link to the appropriate Jefferson County webpage to provide residents with additional waste disposal and reduction information. 6. A website describing the haulers' services, how to sign-up for the new program, how to resolve a service complaint, the availability of a low-income rate and eligibility requirement, and information about drop-off alternatives. Reporting requirements for residential recyclables collection. Collection companies shall provide the County with regular and accurate reports of data on all residential recycling collection services as determined necessary by Jefferson County for evaluating the effectiveness of recycling programs. A. Residential Curbside Recyclables Collection Program. 1. At a minimum, annual reports will be provided by March 1 the next calendar year and shall contain the flowing data, broken down by each month and by certificated area. collection service. lected from residential customers per year. customer. -family customers. complaints with summary of measures taken to resolve any problems. such data are available Annual coordinating meeting The haulers shall meet with Public Works representatives annually at a minimum to review program effectiveness, resolve issues, and discuss any suggested changes to increase efficiency and participation in the curbside program. Processing facilities Solid waste collection companies shall use processing facilities that have obtained all applicable local, state, and federal permits. Disposal limitations The haulers shall not under any circumstances dispose of marketable recyclables by landfilling or incineration except due to market disruptions and upon consent of the Public Works. County notification of WUTC tariff filings. A. Whenever a collection company files a proposed tariff revision for solid waste and recyclables collection rates with the WUTC, the collection company shall simultaneously provide the County with copies of the proposed tariff submitted to the WUTC. B. After tariffs are approved by the WUTC, the collection company shall notify the County of the approved rates and the effective dates. Commodity credit. RCW 81.77.185, the Utilities and Transportation Commission allows solid waste collection companies collecting recyclable materials to retain up to fifty percent of the revenue paid to the solid waste collection companies for the material if the companies submit a plan to the WUTC that is certified by the appropriate local government authority as being consistent with the local government solid waste plan and that demonstrates how the revenues will be used to increase recycling. Public Works shall review a plan upon submittal and determine consistency with the Jefferson County Solid Waste Management Plan and whether the plan will increase recycling rates. Section 3. Severability. If any section, subsection, sentence, clause, phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon April 1, 2026. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). APPROVED and ADOPTED this _________ day of _________, 2025. JEFFERSON COUNTY BOARD OF SEAL: COUNTY COMMISSIONERS ______________________________ Heidi Eisenhour, Chair ______________________________ Greg Brotherton, Member ______________________________ Heather Dudley-Nollette, Member ATTEST: APPROVED AS TO FORM: ______________________________ ______________________________ Carolyn Gallaway, CMC Date Philip C. Hunsucker Clerk of the Board Chief Civil Deputy Prosecuting Attorney Transfer Station - for the BOCC for their deliberation e support of Objectiv letter a 25R - requesting is Provide an update on a $15 Transfer Station Capital Surcharge effective August 2025. See Jefferson County Resolution 300512Present an option for privatizing recycling through a level of service ordinance before the Board of County Commissioners City staff abstained from voting at the SWAC meeting on the resolution concerning the level of service ordinance given City Council had not weighed in on the matter.Staffon the matter of a level of service ordinance and the resulting privatizing recycling. 1.2. Presentation s deficit a with Budget reserves drawdown of reserves: a from Waste down illustrates Solid drawing are operations for County operations Jefferson County Solid Waste is an enterprise fund or a business unit of the County that requires fees to cover all operational and capital costs. The 2024 budgetRevenue = $4.93 MExpenses = $5.24 MRevenue Over/(under) expenses = ($0.31 M)Presentlybudget. Jefferson Equipment Reserve Transfer Station Capital Fund: ($1.8 Million) Short $3.6 million - Transfer Station Capital: Short term Investments term goals - term capital costs necessary for investment in the - assembled a task force and has been evaluating short County the of Jeffersonoptions of relocation of the Transfer Station to a location more central to East Jefferson County. Somecurrent transfer station would be able to be transferred to a new station, but it is less than ideal. Transfer Station Capital: Long Fees: Tipping NewBefore Tax $15 Capital Surcharge costsw The Capital Surcharge will generate approximately $326,000 per year dedicated to the Capital Fund. As discussed later in the presentation, savings by removing the recycling component of operations will bring the operational and operational revenues into balance. $15 Tipping Fee Capital Surcharge: How Does Jefferson County Compare with Equal or Higher Level of Service? Customers City Surcharge Disposal is permitted to increase rates for pass thru costs such as The $15 Tipping Fee Capital Surcharge will be passed through to City customers through their monthly garbage bill. Olympictipping fee increases. These rate increases will go in effect August 1, 2025. How does this impact City customers?When will this rate adjustment go into effect? Capital p humans in preventing then What is Happening? 13, May RecallMarkets are shifting and are generally highly subsidized. The glass market recently dried up. Tin, Aluminum, and Plastics markets are below the commodity value. Paper is the only commodity with any value. Shipping recyclables over seas raises questions. Technology for sorting is more accurate contamination. Recycling Markets . Workshop ? The amount of fuel per ton of waste, is significantly higher for self haul compared to garbage collection service. Climate Impacts Not only consumption of fuel is greater with self haul, but also self hauling creates demands for larger transfer stations. Self Haul Impacts to the Transfer Station Extended Producer Responsibility Laws are set to go into effect in a phased approach. The result of the laws is the producers using the packaging will be required to pay for recycling. This means that customers will not have to pay as much for recycling service. Instead, customers will pay for recycling through purchase of goods that use such packaging. This system completely privatizes recycling. . Developing an ordinance mandating that curb side recycling service is available to County residents, just like the City; and,Closing recycling drop box locations and retaining only one behind the scale at the transfer station such that the minimum fee would apply; and,Going to single stream recycling to facilitate curb cost efficient curb side service Based on analysis of the facts as well as customer input, County staff and the SWAC logically recommending getting out of the recycling 1.2.3.This also means that the annual $325k subsidy will go away allowing the County to save more funds for capital. Recycling Changes Under Consideration by County Commissioners markets, the credit will not offset the recyclables to their sorting facility and will take will Jefferson County will be single stream, and thus the City hauler in WUTC credit will be factored provided to City customers for the value of If adopted by the BOCC, Jefferson County Solid Waste Department will accept recyclable materials effective April 2026. Recyclingwill be required to convert to single stream recycling as well. New carts for recycling will need to be purchased and distributed replacing the source separated bins.Thesell on the market. Arecycle commodity. Incost hauling and processing. Impacts to the City year - 5 years of the contract, or the - collection services was amortized over a 10 garbage of cost Thecollection services of yard waste, recycling, and municipal solid waste.New containers for recycling will either need to be purchased and amortized over the remaining 4contract could be extended 5 years and carts would be amortized over 10 years. Additionally, another truck may be necessary for the region to replace the two source separated trucks.Staff recommends beginning discussions to extend the Waste Connection contract 5 additional years and develop cost estimates for this transition as the likely lowest cost option. How to Address Impacts of Changes to the Recycling Landscape? Staff recommends supporting the SWAC and County Staff in the transition of recycling services and recommends authorizing a letter be sent to the County supporting the transition of recycling services to a private entity. Recommendations/Discussion Agenda Bill AB25-049 Meeting Date: May 19, 2025 Agenda Item: X.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director Date Submitted: May 15, 2025 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: 2025 Arterial Street Chip Seal Project –Alternative Bid CATEGORY: BUDGET IMPACT:N/A ConsentResolutionExpenditure Amount:$50,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Motion Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 305 CIP Street SUMMARY STATEMENT: The City received aTransportation Improvement Board arterial preservation grant in 2024 for $264,618 and budgeted $240,000 of Transportation Benefit District funds as match with a commitment to chip seal F Street and San Juan Street as preservation measures to prevent the street from deteriorating to a point that requires reconstruction. For example, very small portions of San Juan were not able to be saved through preservation and were reconstructed this spring at cost of $75,000. Preventing streets from having to be rebuilt is analogous to the saying an ounce of prevention versus a pound of cure. The City Council authorized proceeding with the project on January 15, 2025 right after the January workshop in whichthe Council reviewed the overall look for Transportation Benefit District funding. Staff is recommending with this action that an alternative bid option be provided in case prices come in better than expected. Whenever a bid alternative is proposed, the budget authority must be established prior to the bid opening. After the bid opening, staff will return to the City Council for the bid award which will allow staff to present this same alternative for consideration. Nothing obligates the City to go forward with a bid alternative. This action simply provides the City with the option when staff brings back a recommendation for bid award. This arterial chip seal involves mobilizing a large contractor to Port Townsend who specializes in this work. Given this is a sizeable project and that prices may be fairly competitive, staff is recommending the City Council increase the total project budget by $40,000 to consider awarding additional work if the prices come in under budget. This would allow the City to accomplish additional workwhile the contractor is mobilized in town. Staff is recommending that Kearney Street between Blaine and Franklin street be added to the project given the pavement was installed in approximately 1998 and is beginning to crack. A revised budget is illustrated below which includes $40,000 of Transportation Benefit District funds along with $20,000 of urban forestry stormwater fund resources to remove and replant trees damaging the pavement along the golf park. Revenue Project Budget Project Budget 5/15/25 Transportation Improvement Fun $240,000$280,000 TIB APP Grant Application - Chip $264,618$264,618 Urban Forestry - Stormwater Fund$20,000 Total Revenue$ 504,618$ 564,618 Expense Project Budget Project Budget Design Engineering / Permitting In-house Engineering - TIB Gran$15,000$15,000 Subtotal$ 15,000$ 15,000 Construction Contract - TIB Grant$264,618$264,618 Match$200,000$200,000 Tree Removal and Replant$20,000 Bid Alt - Kearney St$40,000 Subtotal$ 464,618 $ 524,618 Project Management Administration - TIB Grant$25,000$25,000 Subtotal$ 25,000$ 25,000 Project Contingency Eligible for 1% for the Arts Total Expense$ 504,618$ 564,618 With the recent success in securing grants, staff reviewed the Transportation Benefit District budget tracking to ensure there is enough funding available. The last time this budget was reviewed was for Tyler Street in March of this year. Attached is the latest update on the Transportation Benefit District fund commitments list. This list has been updated and reviewed for this Council action as well as the supplemental. This potential investment pushes the fund to the limit, and yet this tax was passed to invest in the City streets and staff is recommending that providing this alternative bid option provides a good value for the tax payers providing good bids are received. The worse case is that the City might have to reduce a preservation investment in 2026 or 2027. At an average revenue of $1.1 million per year, the fund obligated and planned commitments fall within the revenue that will be received over a 3 year look ahead period. ATTACHMENTS: Transportation Benefit District tracking sheet CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to authorize additional funds to be available for a potential bid alternative for adding Kearney Street to the 2025 Chip Seal project. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Traffic Calm Bike Sidewalk/ADA Grant Match Preserv. Rehab. Repair Agenda Bill AB25-050 Meeting Date: May 19, 2025 Agenda Item: X.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director and Chief Tom Olson, Police Department Date Submitted: May 14, 2025 Department: Public Works Contact Phone: 360-379-5090 SUBJECT:Purchase of a Traffic Speed Radar Feedback Trailer CATEGORY: BUDGET IMPACT:N/A Consent Resolution Expenditure Amount: $12,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Motion Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: Traffic calming and speed complaints are one of the top resident concerns that the City police department and the engineering department hear. In an urban environment, slow speed streets directly translate to safer and more comfortable streets. The following diagram illustrates how the severity of injuries decreases with slower speeds. USDOT, Literature reviewed on vehicle travel speeds and pedestrian injuries, March 2000 Developing a culture of slow streets involves a combination of three factors which include engineering, education, and enforcement. Speeding could be considered a perception issue. In a small city, the time to cross the city at 20 mph versus 30 mph is measured in seconds, yet speeding persists. The key objective of engineering is to change street designs to make the street feel small and restricted. Narrow streets, curves, bulbouts, speed tables, creating congestion, chicanes, ELRs and strategically placed trees are just a few ways to design streets to be slower. Not all of these options work independently or together. Each street requires specific study and observations to determine what works best. The City engineering department has in their work plan the development of a traffic calming manual consistent with priorities identified in the Comprehensive Streets Program. https://cityofpt.us/engagept/page/comprehensive-streets-program It is recognized that engineering does not solve all problems. There are still reckless driving behaviors and speeding that occur. Education is another tool to help encourage a culture of driving slowly. Education includes this agenda bill, public outreach campaigns, school curriculum, among other strategies to create an understanding of the personal responsibility we all have in controlling speeds. A radar feedback sign helps remind people that they are speeding. These are often placed in school zones. Finally, enforcement is a tool to help control speeding. Enforcement is typically a last resort and has limited impact as it is impracticable to place officers everywhere. The State legislature has now authorized the application of speed camera ticketing system which can help deploy effective enforcement. Also, data collection on when and where speeding is prevalent helps officers target certain locations. A combination of engineering, education, and enforcement is widely recognized as the most effective strategy for reducing speeds. Generally, any one of these elements applied alone does not fully address the issue of speeding. Additionally, it takes community recognition and commitment to establish a culture of slow streets. This agenda item is a request to purchase a traffic speed radar feedback trailer. The City’s current trailer is on its last legs and does not collect data. Also, newer trailers provide flashing indicators of when speeding is occurring and “slow down” text or color indicators. The City Police Department received a donation of$5,000. Additionally, with the passage of the Transportation Benefit District and the commitment to fund traffic calming, City staff recommends investing in a new radar feedback trailer at an estimatedcost of $12,000.This expenditure may require a budget supplement. ATTACHMENTS:N/A CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to approvethe purchase of traffic speed radar feedback trailerestimated at $12,000including contingency and tax. ALTERNATIVES: Take No Action Refer to CommitteeRefer to StaffPostpone Action Remove from Consent AgendaWaive Council Rules and approve Ordinance ____ Other: Agenda Bill AB25-052 Meeting Date: May 19, 2025 Agenda Item:X.D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams, Director of Finance & Technology Services Date Submitted: May 13, 2025 Department:Finance Contact Phone:360-379-4403 SUBJECT: Ordinance 33502025 Supplemental Budget Appropriations CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: This is the first reading of 2025 Supplemental #1 Budget Appropriation. A second reading and adoption will be June 2, 2025.Finance and Engineering have done a deep dive into our 2025 adopted budget and have identified a few areas supplemental appropriations are needed. There are many reasons why supplemental appropriations are needed. Carry forward budget from 2024 for projects that were not completed Donations that were made in previous years and not spent. Capital Projects that are new or have carry forward money from previous years Additional expenditures emerge as new information or activity occurs that was not previously known or available when compiling the current year's budget. Increased costs due to supply chain issues, labor shortages and inflation factors. Unforeseen emergencies. Obtaining legislative authority for the proper management of funds in the general ledger. All expenses must be approved by council prior to being spent, so a budget amendment includes all unbudgeted expenditures. However, we are not required to reduce or credit unspent line items or to increase revenue during the supplement process. An increase in an expenditure line does not necessarily mean an increase in spending. There may be an offset under another line that is not reflected in the supplement process. The 2025 Budget Supplement #1 includes General Fund: Ongoing staffing changes in both Finance and Planning and Community Development have necessitated the use of consultants to keep work moving forward. Both Finance and PCD have reviewed their use of professional services alongside salary and benefit savings for all of 2025. Projections show that the salary savings are likely to coverthe added professional service costs, but it is dependent on further staffing updates in the coming months. An increase in professional services for both departments is being proposed to ensurebudget authority to provide continued professional services in the event full-time staff is not hired. Finance is requesting an increase inSoftware Maintenance to proceed with configuration of the existing SmartGov software licensing module. Transitioning from HdL to SmartGov will allow citizens to access their Business and Occupation licensing and tax information, make updates, submit documents, and payments through the existing SmartGov portal. PCD will also utilize business licensing information for permitting processes allowing a more seamless process between the two departments when reviewing Business Licenses. Not only will this portal be familiar to customers since it’s used for Report a Concern and permitting, but it will eliminate the $6,000 HdL annual fee and we already own the SmartGov licensing module there is no additional annual fee. Community Services: The Arts and Coordinator position had not been created at the time of the 2025 budget so the projected department amount was placed under miscellaneous. Re-allocation of the newly formed “Creative District” budget, from miscellaneous to the newly created “Arts” department, is being done so we can better track the newly formed department. Camera installation for the Cotton Building was initially proposed in the 2025 Budget and was moved to 2026 prior to adoption. Continued vandalism at the building moved that project back to 2025. Additional cameras were proposed for the City Hall Lobby and back parking lot, for efficiency installation is done for all three areas at the same time. Public Works: The supplemental items for Public Works primarily fall into two categories: carryforwards from previous years or newly funded projects and grants. Capital projects—like road improvements or infrastructure upgrades—often take more than one year to complete. While the total cost of a project typically remains the same the timing of when funds are spent can shift. If a portion of the budgeted funds weren’t spent in the previous year (for example, due to delays in construction or procurement), that amount doesn’t just disappear. Instead, it needs to be carried forward into the new year. This ensures that there’s still budget authority to spend the funds in the new year on top of the projects already budgeted. One project worth highlighting for supplemental increase is the City’s Meter Replacement Project. The City Council approved Interfund Loan -Resolution 25-009, authorizing the transfer of $1.6 million from General Fund reserves to the Water Operating Fund to accelerate meter replacement for cost and operational efficiency. This loan will be repaid over time, with interest ($258,877.85 total), by the Water Operating Fund. In addition to the $1.6 million loan, the project includes a carryforward of $100,000 from the prior year and a 2025 budget allocation of $500,000, bringing the total available expenditures for 2025 to $2.1 million. This transaction appears three times in the budget: 1. As an expenditure from the General Fund to the Water Operating Fund; 2. As part of the Water Operating Fund expenditures (transfers) to the Water Capital Fund to support the project; 3. As an increase in the Water Capital Fund to provide the necessary budget authority to spend those funds. While the interfund loan entries may appear to reflect a total increase of $4.8 million in expenditures, it’s important to note that the apparent increase in expenditures is primarily due to interfund transfers being recorded in multiple parts of the budget. The actual net impact is a $1.6 million decrease in General Fund reserves, which represents the interfund loan. The remaining entries do not reflect new spending, but rather provide the necessary budget authority to track and manage the movement of funds between accounts for the project. And finally, the budget supplement includes requests for expenses that are higher than anticipated when the budget was put together or are the result of an unforeseen circumstance. Expenses include: 1) increased marketing costs 2) Increased police supply need for community events 3) budget items missed during the 2025 budget compilation. Grants received: $15,000 - Communications and Marketing received a Creative Assets for Rural Tourism from State of Washington Tourism. $500,000 -WSDOT Sandy Williams for development of low-cost shared use paths along SR20. $350,000 - WSDOT Safe Routes to Schoolfor planning safe neighborhood connection routes around schools, with a special emphasis on the High School area. st The 1 supplemental detail is attached for your review. The supplemental budget ordinance is presented on May 19, 2025, for a first reading. The second reading is scheduled for June2, 2025. ATTACHMENTS: 1. Ordinance 3350 2. City of Port Townsend 2025 Supplemental #1 Detail CITY COUNCIL COMMITTEE RECOMMENDATION:At their May 12, 2025 meeting, the Finance and Budget Committee recommended forwarding the Supplemental Budget #1 request to City Council. RECOMMENDED ACTION: Move to approve the first reading of Ordinance 3350 Adopting 2025 Supplemental Budget Appropriations. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3350 Page 1 of 1 ORDINANCE NO. 3350 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING 2025 SUPPLEMENTAL BUDGET APPROPRIATIONS WHEREAS, for some capital projects, funds appropriated in 2024were not spent either due to project delays or project changes; and, WHEREAS, staff recommends “carrying-over” those funds not spent in 2024, and appropriating them to the same projects in 2025; and, WHEREAS, new or unforeseen projects were not identified at the time of compiling the 2025 budget; and, WHEREAS, staff recommends appropriating funds for the new and unforeseen projects as identified for 2025; and, WHEREAS, the City Council reviewed the supplemental budget on May19, 2025, and considered the matter further on June 2, 2025; NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1. The supplemental budget for the City of Port Townsend, Washington, for the fiscal year 2025, is adopted as set forth in the document entitled “City of Port Townsend 2025 Supplemental#1 Detail”, making revenue and expenditure revisions. Section 2.This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, by a vote of nd the majority of the City Council plus one, at a regular business meeting thereof, held this 2 day of June 2025. ___________________________________ David J. Faber Mayor Attest: _____________________________ Alyssa Rodrigues City Clerk Explanation $ 2,019,443.00 $ 101,028.00 $ 315,984.76 Ethos PNW services for staff vacanciesRobert Half Prof Svc, Fin & Acct Mgr vacanciesCarry Forward - City Hall remodel not complete until 2025SmartGov configuration - B&O taxes and licenseSoftware expenses – increased number of enews subscribersExpenses during large community eventsTransfer Capital for Skatepark Lighting Project (2024)Water Meter Replacement Interfund Loan - Resolution 25-009Reconcile 2025 Cost AllocationChip Seal County 60k + 40K Banked Capacity Present to Council 1/13/2025 Approved 5/5/20252025 & 2026 Chip Seal Rock (2/3) Approved 10/15/2024Chip Seal County Presented 1/13/2025 Approved 5/5/2025Chip Seal Rock (2/3) to Street OpsChip Seal Rock (1/3) to Street CapitalNew Grant - Safe Routes to School Neighborhood connectionsNew Grant - SR20 Sandy Williams Grant Hope 2020Tyler St - Approved at bid awardMulti-modal Arterial 15 Art Carry ForwardTyler St Carry ForwardWashington Walker Carry ForwardHSIP Sheridan Carry ForwardKearney St Carry Forward $ 66,109.89 Parks donation for Skatepark Lighting Project (Budgeted in 2024)New Arts & Culture 2025 Bdgt is under miscellaneousNew Arts & Culture Coordinator SalaryNew Arts & Culture Coordinator benefitsNew Arts & Culture Programming-GF & LTACNew Arts & Culture Programming-GF & LTAC Funding Source Allocated Budget IncreaseAllocated Budget IncreaseAllocated Budget Increase Allocated Budget Increase General Fund/Personnel Savings General Fund/Personnel Savings General Fund General Fund General Fund Reserves General Fund Reserves Transfer from other departments Transportation Benefit District Transportation Benefit District Reserves Reserves Reserves Reserves Reserves Reserves Reserves Reserves No budget impact No budget impact No budget impact No budget impact No budget impact - 1,000 30,00053,47510,81637,30022,63960,00060,00041,02820,51420,00020,00029,44346,46174,67927,32569,35651,29625,00012,61046,780 692,268165,255111,028227,000 171,028417,985148,465 2,644,8901,634,448 5,291,091 Supplemental #1 New Budget Total REET - Supplemental Appropriations 2,8561,5004,443 General Fund - Supplemental Appropriations 20,00010,00040,00022,63960,00041,02860,00041,02820,51420,00020,00021,296 66,110 138,000 150,000 150,000 4,970.001,000.00 101,028315,985 1,634,44846,461.1114,678.7869,356.3125,000.0012,610.0046,780.00 (65,000.00) 2,019,443 Street Operating Fund - Supplemental Appropriations Community Service Funds - Supplemental Appropriations #1 Request Transportation Benefit District Fund - Supplemental Appropriations Supplemental Budget -------------- 7,960 15,25510,00043,47535,80070,00077,00025,00060,00022,35530,00065,000 70,00082,355 554,268 102,000 2,604,890 Budget 3,271,648 Adopted 2025 Description City of Port Townsend2025 Supplemental #1 Detail Professional ServicesProfessional ServicesMachinery & EquipmentSoftware MaintenanceAdvertisingPolice Supplies Operating Transfer OutGF Interfund LoanBudget/Acctg/Cons/Rent-StrmCIP General Fund Supplemental Appropriations Road/Streets MaintenanceRepairs & Maintenance Street Operating Fund Supplemental Appropriat Operating Transfer OutOperating Transfer OutOperating Transfer OutOperating Transfer OutOperating Transfer OutOperating Transfer OutOperating Transfer Out Transportation Benefit District Fund Supplement Transfer-Out REET 2 -Sreet CIPTransfer-Out REET 2 -Sreet CIPTransfer-Out REET 2 -Sreet CIPTransfer-Out REET 2 -Sreet CIP REET Supplemental Appropriations Operating Transfer OutMiscellaneousSalaries & WagesBenefitsMiscellaneousMarketing Explanation 1,818,802 26,905 51,607 755,033 New Arts & Culture Programming-GF & LTACNew Arts & Culture Programming-GF & LTAC & GrantsWSDOT/ArtsWa Hwy Signs Grant ProjectVerkara Cameras - City Hall lobby & back parking lotFacilities Fleet Replacement AllocCarry ForwardCarry ForwardCarry ForwardTBD to pay for 1/3 of Chip Seal Rock billed to 305 Approved 10/15/2024No budget made EOY 2024... 2025 received a WSDOT Safe Ro No budget made EOY 2024... 2025 received a WSDOT Safe Ro No Budget made EOY 2024... Received WSDOT Sandy William No Budget made EOY 2024... Received WSDOT Sandy Williams grant in 2025Carry Forward + Prelim Increase (203,000) =235,165 Approved by council at bid awardEngineering portion of Carry ForwardCarry ForwardCarry Forward Eng PortionCarry ForwardCarry Forward Eng PortionCarry ForwardCarry Forward Eng PortionCarry ForwardCarry Forward Eng PortionCarry Forward + Preliminary Increase in Grant FundsCarry ForwardAutomatic Control Valves RebuildUniforms for new employees and safety clothing Interfund Loan - Resolution 25-009 + Carry forward (100k) Meter ReplacementCarry Forward + Preliminary Increase, Master Meters Mill & City Water Supply Meters Funding Source Allocated Budget IncreaseAllocated Budget IncreaseAllocated Budget IncreaseAllocated Budget Increase No budget impact No budget impact Grant Comm Svcs Fund Balance Comm Svcs Fund Balance Parks Donation/ General Fund Transfer Banked Capacity Transportation Benefit District WSDOT Grant Transportation Benefit District WSDOT Grant Transportation Benefit District TBD(150k) REET( 46,461), StormOps (40k) REET TIB Grant REET Banked Capacity Banked Capacity Banked Capacity Banked Capacity Transportation Benefit District + TA Grant TA Grant HSIP Grant PIF Grant & Jeff County Donation Reserves Reserves General Fund 2,000 5,000 3,909 10,00067,155 224,750 23,104.45 3,080,0093,222,802 142,192.00 165,296.45 Supplemental #1 New Budget Total 5,500 100,000 20,000 100,000 20,000 675,172 23,664 255,600 39,679 361,529 35,397 655,625 171,056 133,000 75,750 326,992 86,544 36,000 59,854 3,121,448 26,905 2,000.00 5,000.00 1,104.45 9,127.00 755,033 Street Capital Fund - Supplemental Appropriations 10,000.0023,655.0041,375.36 (55,436.00) 51,606.811,818,802 Water Treatment Fund - Supplemental Appropriations Water Distributions Fund - Supplemental Appropriations General Capital Project Fund - Supplemental Appropriations #1 Request 1,305 9,224 4,500 20,514 100,000 20,000 100,000 20,000 235,156 12,000 14,679 12,882 46,688 20,000 20,000 18,750 67,290 36,544 20,000 59,854 1,734,448 Supplemental Budget -------- 1,000 43,50059,34522,35925,00026,17357,00050,00016,000 440,016243,600348,647608,937151,056113,000259,702 197,845 22,000.001,387,000 Budget 2,345,4901,404,000 133,065.00110,260.00 265,325.00 Adopted 2025 Description City of Port Townsend2025 Supplemental #1 Detail Office & Operating SuppliesProfessional Services Local GrantsRepairs & MaintenanceERR - Fleet Replacement Community Service Funds Supplemental Approp Skate Park Lights22BC ParksEvans Vista General Capital Project Fund Supplemental Appr Chip Seal Rock (1/3) BCSafe Routes to School Neighborhood connectionsSafe Routes to School Neighborhood connectionsSR20 Sandy Williams Grant Hope 2020SR20 Sandy Williams Grant Hope 2020Tyler StreetTyler StreetWashington WalkerWashington Walker22 Banked Capacity22 Banked Capacity23 Banked Capacity23 Banked Capacity - EngineeringMulti-modal Arterial 15 ArtMulti-modal Arterial 15 ArtHSIP -SheridanLawrence Complete StreetRepairs & MaintenanceUniformsOperating Trfr - CIP W/SOperating Trfr - CIP W/S Total Water Distributions Fund Supplemental Ap Streets Operation Fund Supplemental Appropria Explanation 2,065,948 85,003 327,004 120,961 238,977 Spare parts, Plant aging... getting parts for shelf, water filter plantAutomatic Control Valves RebuildOGWS management plan -Missed in 2025 Budget ProcessCoordinated Water System Plan Approved by Council 5/5/2025Security camerasTLT2 & 5MG / 1956 Trans Line Debt Svcs PymntReplacement blower Carry forward WetwellSan Juan Tree removal and replacement - Urban ForestryEmergency StormTyler St Carry Forward + IncreaseBanked Capacity 2023+ Carry Forward CorrectionCERB Regional Facility Debt Svcs PymntEmergency Storm Carry ForwardCarry Forward (100K)+ (1.6M) Interfund Loan - Resolution 25-009Carry Forward EngPrelim Est. Increase (16k)Carry Forward EngCarry ForwardCarry Forward EngCarry ForwardCarry Forward EngCarry ForwardCarry ForwardCarry ForwardCarry Forward EngCarry ForwardCarry Forward EngCarry ForwardOGWS management planCathodic ProtectionCondition Assessment Funding Source Allocated Budget IncreaseAllocated Budget IncreaseAllocated Budget Increase Allocated Budget IncreaseAllocated Budget Increase OGWS Reserves Reserves OGWS Reserves Reserve Reserve Reserve Reserves Reserves Reserves Reserves Storm Ops 412 Water Operating Water Operating Water Operating Water Operating (411-403) OGWS OGWS OGWS OGWS SDC,PWB Grant Sewer Operating Sewer Operating SDC SDC SDC (15K), PWB Grant (50k) 3,000 4,148 11,85251,07423,16738,96152,048 120,003384,951170,000435,962318,000213,869123,000193,167555,962 421,961445,319120,003 2,138,4482,095,9933,399,285 1,750,102 9,340,758 Supplemental #1 New Budget Total 3,088 89,175 65,500 123,000 234,470 103,135 65,000 356,961 20,000 136,081 53,500 232,649 1,134,822 Olympic Gravity Water System Fund 4,148 85,00311,852 85,003 Stormwater Fund - Supplemental Appropriations 327,004120,961238,977 Storm Capital Fund - Supplemental Appropriations 2,065,948 Wastewater Treatment Fund - Supplemental Appropriations #1 Request Water Sewer Capital Project Fund - Supplemental Appropriations 3,088 1,000 1,074 4,167 5,961 2,048 20,000 13,500 123,000 60,000 48,135 62,369 65,000 55,961 20,000 96,081 40,000 79,808 34,951 40,000 35,962 69,993 50,000 29,285 42,059 123,000 44,167 35,962 1,733,448 Supplemental Budget ------ 2,000 69,17552,00055,00040,00013,50035,00050,00019,00033,00050,000 35,000 174,470301,000152,842405,000350,000130,000400,000268,000171,810149,000520,000 301,000 206,342 1,072,4532,026,0003,370,000 Budget 1,423,0987,274,810 Adopted 2025 Description City of Port Townsend2025 Supplemental #1 Detail Office & Operating SuppliesRepairs & MaintenanceProfessional Services OGWSProfessional ServicesMachinery & EquipmentLoan Principal PaymentMachinery & EquipmentOperating Trfr- CIP W/S Total Wastewater Treatment Fund Supplementa Other ImprovementsOperating Transfer OutOperating Transfer OutOperating Transfer OutLoan Principal PaymentEmergency Storm Storm Capital Project Fund Supplemental Appro Meter ReplacementMeter ReplacementMaster MetersMaster MetersLords Lake DamLords Lake DamCathodic ProtectionCathodic ProtectionCondition AssessmentWater StWetwellWetwellMill Road Lift StationMill Road Lift StationLawrence St Seperation Total Water Sewer Capital Fund Supplemental A Transfer Out - Water CIPTransfer Out - Water CIPTransfer Out - Water CIP Water Treatment Fund Supplemental Appropria otal Stormwater Fund Supplemental Appropriatio Explanation 10,100 43,412 15,000 239,155 377,085 (64,999) Lords Lake DamClean Harbor Hazardous waster disposal (8,600) + Fire system repairs (1,500)Water St Carry ForwardMill Road Lift Station Carry ForwardLawrence St Seperation Carry ForwardStreet Sweeper Utility bed for #61 carry forward 2023Inadvertently left out of 2025 budgetReconcile 2025 Cost AllocationInadvertently left out of 2025 budget Funding Source Allocated Budget IncreaseAllocated Budget IncreaseAllocated Budget IncreaseAllocated Budget IncreaseAllocated Budget Increase Allocated Budget Increase Reserves Reserves Transfers from other depts PW Admin & Overhead General Fund Property Tax - - 25,10081,33336,25022,00015,000 25,10015,000 SDC Fund 436,026466,966471,412 Fleet Fund PW Admin 584,549493,412 1,308,155 Golf Course Fund Firemen's Pension Fund Supplemental #1 New Budget Total - 10,10043,41215,000 (64,999) 239,155377,085 #1 Request 36,026 10,100 330,752 31,333 15,000 21,412 22,000 15,000 (64,999) Supplemental Budget --- -- 15,00050,00021,250 15,000 400,000136,215450,000 207,465 450,000 Budget 1,069,000 Adopted 2025 Description City of Port Townsend2025 Supplemental #1 Detail Transfer Out - Water CIP Olympic Gravity Water System Supplemental Ap Repairs & Maintenance Total Golf Course Fund Supplemental Appropriat Ops Transfer Out - Sewer CIPOps Transfer Out - Sewer CIPOps Transfer Out - Sewer CIP Total SDC Fund Appropriations Machinery & EquipmentMachinery & EquipmentFleet Replacement Chg_Internal Total Fleet Fund Supplemental Appropriations PW Admin OH Total PW Admin Fund Supplemental Appropriati Pension Benefits Total Firemen's Pension Fund Supplemental App Absent or flo nd Location Chambers Port Pavilion Chambers 2conferenceChambersChambers ChambersPort Pavilion Chambers Chambers Chambers ChambersJeff Co Chambers Chambers ChambersChambers Chambers Chambers Chambers Recipient - ) CHIP Sub www.cityofpt.us id Waste Advisory Board hip Seal website rchase u City Olympic Housing Trust - Item See Presentation: Sol SCHEDULE ment native Bid for C CITY OFFICES CLOSED Agenda - change. National Public Works Week Proclamation AlterPublic Hearing: Shoreline Master Program Periodic UpdateWorden Public Development Authority Executive session Special Considerations Concerning Capital and RecyclingSpecial Presentation: Dundee Hill AgreeSpeed Trailer PPublic Hearing: Consideration of the Dissolution of the Fort to MEETINGS Tentative CANCELED CANCELED CANCELED HOLIDAY subject CITY oard only, oins draft j is n, Trees and Trails schedule (This Committee (LTAC) Meeting of ial Session Parks, Recreatio Type Council Finance and Budget CommitteeSpecial Session Intergovernmental Collaborative Group (ICG)City Council Workshop Meeting Lodging Tax Advisory SpecAdvisory BoardCouncil Culture and Society CommitteeSpecial Session Arts CommissionIntergovernmental Collaborate Group (ICG)City Council Business Meeting Planning Commission (Council joins Planning Commission)Special Session City Council (Council Planning Commission) Parks, Recreation, Trees and Trails Advisory BJefferson County Housing Fund Board City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development CommArts Commission Council Finance and Budget Committee City Council Workshop Meeting :30 Time 3:00 6:00 3:0043:003:005:00 6:00 6:30 6:30 4:302:30 6:00 3:003:003:003:00 6:00 y 22 Date May 12May 12 May 12 May 13May 13May 14May 14May 15 May 19 May 22 MaMay 26 May 27May 28 June 2 June 3June 4June 9 June 9 June 5 Day MonMon Mon TuesTuesWedWedThurs Mon Thurs ThursMon TuesWed Mon TuesWed ThursMon Mon Pink House Chambers Chambers Chambers Chambers Chambers JCPHChambers Jeff Co ChambersChambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers TBD Chambers Chambers Chambers Chambers Dec) - (Nov Standards CITY OFFICES CLOSED CITY OFFICES CLOSED -- Second Reading: Shoreline Master Program Periodic Update Design Adoption and CANCELED HOLIDAY HOLIDAY Engineering Renewals of Hearings UpdateRecords Management PoliciesMountain View Leases (December) BudgetContract November) Oct.) September, July, May, Apr., Plan (Jan, (February, Review Group Library Advisory Board Council Culture and Society Committee Equity, Access and Rights Advisory BoardCivil Service Commission Planning Commission City Council Business Meeting Climate Action Committee Parks, Recreation, Trees and Trails Advisory Board Jefferson County Housing Fund Board Planning Commission Historic Preservation Committee Council Infrastructure and Development CommArts Commission City Council Business Meeting Lodging Tax Advisory Committee Council Culture and Society Committee Equity, Access and Rights Advisory BoardCivil Service Commission Meeting Planning Commission Council Finance and Budget Committee City Council Workshop Meeting Special Session City Council Annual Workplan Retreat City Council Business Meeting Parks, Recreation, Trees and Trails Advisory Board Jefferson County Housing Fund Board Planning Commission Comprehensive Workplan City’s 1:003:0012:304:156:30 6:00 3:004:302:306:303:003:003:00 6:00 3:003:0012:304:156:303:00 6:009:006:00 4:302:306:30 Collaborative and the to Board June 10June 11June 12June 12June 12 June 16June 19 June 24June 24June 25June 26July 1July 2 July 4July 7 July 8July 9July 10July 10July 10July 14 July 14July 14July 21 July 22July 23July 24 July 3 Update TuesWedThursThursThurs MonThurs TuesTuesWedThursTuesWedThurs FriMon TuesWedThurs ThursThursMon MonMonMon TuesWedThurs IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period