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Home My WebLink About031325 EAR Advisory Board Meeting Minutes Francisca irtual) v Aimee Samara, MINUTES Gabrielle Vanwert made a motion Alyssa Rodrigues Motion passed unanimously. In person and ( EETING M , Gabrielle Vanwert, Motion: Action to approve the agenda. Aimee Samara seconded. Action: City Hall City Clerk and Julia Cochrane LOCATION: , (None) regarding s pm. 3 chair terms, and - Stephanie Burns .m. having discussion MEMBERS ABSENT: p 33 are : 2 Deputy Mayor Howard (Council Liaison) 1 member terms, co Cameron Jones, . People and Performance Director Cynthia Shaffer Alyson McWilliams START TIME: : : five faith traditions EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD , 2025 stated 13 /Roll Call PRESENT: EXCUSED MEMBERS PRESENT: Gabrielle Vanwert made a motion to approve the agenda. Aimee Aimee Samara made a motion to approve the February 13 minutes. Motion passed unanimously. Motion passed unanimously. March VOTING MEMBERS PRESENT: Cochrane - Chair Cameron Jones called the meeting to order at 12:3 a - TopicCall to Order Co Approval of Agenda: Motion:Samara seconded. Action:Spotlight: Community Agreement There were no Community Agreements to share. EAR Advisory Board Member News Stephanie Burns explained upcoming Approval of MinutesMotion:Stephanie Burns seconded. Action: vacancies. Julibasic subject of sanctuary DATE:VOTING Ramirez Aquino NONMEMBERS CITY STAFF for JCIRA Multicultural center Action Place language interpretation on later agenda. Julia and Francisca will provide an update at the next EAR Board Meeting regarding planning Listening Session oncern sidewalk to get grants, C n Data and pedestrian internal Multicultural Active eport a at risk groups R budget, , Boatyard Expansion . dark sky, use Julia and Francisca will op - Listening Sessio future Listening Sessions, street,Committee conversation, th Listening Session between 12 lighting grant, accessibility concerns, Communications and Marketing Director ultural Center front desk, accessibility widget, dual c crime safety, and traveling public. Listening Session at JCIRA what information is already out there, three transgender support group, Jefferson Transit, document to refer to Advisory Board trainingsMulti Listening Session Comprehensive Plan Open House, closed submitting a concern process, prioritizing, and goals, proposed and approved which included JCIRA ed language translation, communications budget, future agenda areas, Ordinance, Disability Awareness Starts Here (DASH) group, Report a understanding the landscape, existing Resource lists, Listening . not open to the public, Advisory Board specific handbook, lighting between Pope Marine Park and NW Maritime Center, regarding sanctuary resolution, boards and commissions, Topic Public Comment: There was no public comment. Lighting Question and How Concerns are Processed Public Works Director Steve King presented the Lighting Question and How Concerns are Processsafety concerns Discussion ensued around lighting on Sims Way between Safeway and Food CoProject, between Safeway and Kitsap Credit Union, after incidents, Concern form in different languages, language website, item, responses, Advisory Board Handbook, Transportation Plan update,tracking, Advisory Boards and staff, Listening Session Discussion Discussion ensued aroundNeeds Assessment Committee, meetingsResolutions, what is being done with information, outcome, and what is public information Discussion continued aroundResource List, Session for feedback on Welcoming City Resolutions, work on logistics for the Center Shelly Leavens will assist with Listening Sessions, Listening Session budget, Action Aimee, Stephanie, and Cameron will meet to discuss planning for Listening Sessions. City Clerk Alyssa Rodrigues will send out enabling resolution to the board and put in next packet. what on tasking childcare, interpretation invoices and , workplan webpage, and , . , review resolutions s annual workplan process, month 2 hour session, two clear in communication of federal level response, as a standing agenda item, budget , importance of doing meetings in the Resource List, item event in the next workgroup Treasurer, Advisory to Council, Planning Gender Affirming and Reproductive Care Resolutions tasking, taking EAR Advisory Board to other spaces speed at which we can respond, Session and youth member, Welcoming City Resolution Discussion Scope of Work Start work on headline goals/project workplan (who, what, when) to align with approved workplan EAR Advisory BoardProcess Overview for Submitting Rapid Emergency Concerns from the Federal Level . Topic feedback on Resolution and how the city can support themrequests, bringing back input to the whole board, Julia and Francisca will put together a budget for JCIRA Multicultural Center Listening Session and bring back to the EAR Advisory Board, request to staff liaison, EAR Advisory Board role is, Discussion continued around Julia, Stephanie, and Cameron will be Listeningevening, Tasking Resolution Update Deputy Mayor Howard stated the City Council tasked the EAR Advisory Board with reviewing scope of work portion, concerns around “as directed by Council” language, language review, City Attorney will present Resolution 101 at next meetingbefore next meeting, and Francisca will be absent for next meeting. Workgroup Report Out: Workgroups have not met yet. Workplan Approval Update and Budget Discussion Discussion ensued around keeping tracking, tools Action the . social , 2:34pm blocked by at Culture and on website being and agreements. and stipend. being post workplan to website, and Member , proposed workplan webmaster@cityofpt.us letter to legislature needs to be approved by Resource List and Hoot360.org the at 12:30pm 10 annual overview, April There being no further business, the meeting adjourned at having discussions regarding community engagement . , , and Coffee with the City Manager. Topic agenda planning, Check In. Public Comment on Agenda Items (3 minutes per person) Derek Firenze spoke about City’s internet. Shelly asked to submit issue to Discussion ensued around having a public comment script Staff Updates Shelly Leavens explainedCouncilSociety and EAR Advisory Boardmedia Advisory Board Member Updates Discussion ensued around Advisory Board recruitment Set Agenda for Next Meeting Discussion ensued around agenda items having been discussed throughout meeting Next Meeting: Adjourn: