HomeMy WebLinkAbout040725 City Council Business Meeting Packet
PORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Business Meeting 6:00 p.m. April 7, 2025
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I.Call to Order
II.Roll Call
III.Changes to the Agenda
IV.Proclamation(s) or Special Presentation(s)
A. Poetry Month Proclamation
V. City Manager’s Report
VI.Comments from the Public (re consent agenda items and items not on the agenda)
(Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.)
A. Public comment
B. Staff or Council response, as needed
VII.Consent Agenda
Action: Move to adopt the consent agenda and/or request to remove any
individual item from the consent agenda.
A. Approval of Bills, Claims and Warrants
B.Approval of Minutes:March 3, 2025, March 10, 2025
C. Appointment/Reappointments: Equity, Access and Rights Advisory Board
VIII. Old Business (None)
IX. New Business
A. Authorizing the City Manager to Execute all Agreements Necessary to Complete
the Development of an OGWS Pipeline Maintenance and Operations Manual
(OGWS Manual)
Proposed Action: Move to authorize the City Manager to negotiate and execute all
agreements necessary to complete the OGWS Pipeline Maintenance and Operations
Management Plan.
i.Staff presentation and Council questions
ii.Public Comment
iii. Council deliberation and action
X. Presiding Officer’s Report
XI. Suggestions for Future Agendas
XII. Comments from Council
XIII. Executive Session – Pursuant to RCW 42.30.110 (1)(g) Performance of a public
employee (Approximately 30 minutes)
XIV. Adjourn
P R O C L A M A T I O N
WHEREAS, Poetry is the practice of intentional and heart-felt language; and;
WHEREAS, intention and heart are central to our ongoing work as elected officials,
residents, and neighbors; and;
WHEREAS, poetry helps foster a vital language; and;
WHEREAS, a vital language is needed not only to make art but to navigate conflict;
and;
WHEREAS, there will, of course, be a few conflicts to come; and;
WHEREAS, intentional and heart-felt language invites depth & clarity, nuance & grace
into our every conversation; civic or otherwise;
NOW, THEREFORE, I, David Faber, Mayor of Port Townsend, Washington do hereby
proclaim April 1 through April 30, 2025 as Poetry Month. I call upon all public officials,
educators, librarians, businesses, and residents of Port Townsend, Washington to
honor this month through participation in the celebratory programs, events,and
activities offered for such purpose within our community and to acknowledge poetry as
an artistic foundation to build upon in perpetuity to sustain the greatness of our nation.
___________________________________
David J. Faber, Mayor
PORT TOWNSEND CITY COUNCIL
CONSENT AGENDA
April 7, 2025
A. Approval of Bills, Claims and Warrants:
Vouchers 174610 through 174615 in the amount of $785,975.33
Vouchers 176379 through 176554 in the amount of $1,669,842.79
Electronic Fund Transfers in the amount of $69,724.12
B. Approval of Bills, Claims and Warrants (March 17, 2025):
Vouchers 176309 through 176378 in the amount of $488,922.30
Electronic Fund Transfers in the amount of $53,993.44
C. Approval of Minutes: March 3, 2025, March 10, 2025
D. Appointments/Reappointments: Equity, Access and Rights Advisory Board
Action: Move to adopt the consent agenda or request to remove any individual
item from the consent agenda. (Short statements or easily resolved questions are
appropriate without removing item from the consent agenda).
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Agenda Bill AB25-034
Meeting Date: April 7, 2025
Agenda Item:Consent VII. C
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Mayor Faber Date Submitted: April 2, 2025
Department: Mayor Contact Phone: 379-2980
SUBJECT:
Appointment Devin L. González (Position 8, Term Expires May 1, 2026) to
Equity, Access, and Rights Advisory Board
CATEGORY: BUDGET IMPACT: n/a
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: 010-011 GF - Mayor & Council
SUMMARY STATEMENT: The Mayor is recommending the following appointments:
Appointment Devin L. González (Position 8, Term Expires May 1, 2026) to
Equity, Access, and Rights Advisory Board
ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees &
Subcommittees Current Rosters
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action
is needed; this effectively represents unanimous approval of the appointments.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7)
Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager
Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall
Pos.Name & ExperienceExp.Pos.NameExp.
Matt Miner5/1/25Kathleen Knoblock5/1/26
11
Jim Todd5/1/26Michael D'Alessandro5/1/26
22
Richard Hefley 5/1/27Monica Mader5/1/26
33
4 Pamela Adams5/1/25Walt Galitzki5/1/27
4
Rebecca Kimball5/1/25VACANT5/1/24
55
Russell Hill 5/1/27Craig Britton, Chair 5/1/25
66
Deborah Jahnke, Chair5/1/27VACANT5/1/25
77
LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.)
Council Liaison: NoneCouncil Liaison: Ben Thomas
Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall
Pos.Name & RoleExp.Pos.NameExp.
Owen Rowe, Chair (Elected Official)N/ASimon Lynge5/1/26
11
Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26
22
Cindy Finnie (At Large Position)5/1/25VACANT5/1/26
33
Katy Goodman (Recipient)5/1/25Heidi Tullman 5/1/27
44
Rebecca Beebe (Recipient)5/1/27Lindsey Wayland, Chair5/1/25
55
Danielle McClelland (Recipient)5/1/25 6 VACANT
5/1/25
6
Denise Winter (Recipient)5/1/25Joe Gillard5/1/27
77
VACANT (Collector)5/1/22Dan Groussman5/1/25
88
Kate Philbrick (Collector)5/1/25Cristina Silva 5/1/27
99
Natalie Maitland, Fort Worden PDA Designee 5/1/26
10
(Collector)
VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7)
11
Main Street Designee (Nonvoting)5/1/27 Council Liaison: Owen Rowe
12
Designee (Nonvoting)5/1/26 Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC
13
Pos.NameExp.
14
VACANT (Nonvoting)5/1/20
1 William C. "Chuck" Henry 5/1/25
FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27
2
Council Liaison: None3 Susan Ferentionos5/1/27
TBDDiane Walker5/1/26
4
Pos.NameExp.
Alyssa Fuehrer5/1/26
5
Catharine RobinsonN/ADiana Grunow 5/1/26
16
Earll MurmanN/A 7 David Tolmie5/1/25
2
John NowakN/A
3
Richard JahnkeN/A
4
VACANTN/A
5
VACANTN/A
6
VACANTN/A
7
VACANTN/A
8
PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7)
Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall
Pos.NameExp.
Name
_______, City Council (Chair)Samantha Bair Jones, Vice Chair 12/31/27
1
Joanna Sanders, City ClerkStephen Mader 12/31/26
2
Melody Eisler, Library DirectorRick Jahnke, Chair12/31/27
3
John Polm, School District SuperintendentViki Sonntag12/31/26
4
________, School District Video InstructorLois Stanford 12/31/25
5
Richard Durr, School District RepresentativeRobert Doyle12/31/25
6
VACANT, Video ProfessionalAndreas Andreadis12/31/27
7
_____________, Citizen Representative
VACANT, Student Representative CIVIL SERVICE COMMISSION (3)
Meets as needed
VACANT Producers Group Representative (Optional)
Pos.NameExp.
VACANT Education Group Representative (Optional)
Darryl Elmore 12/31/25
1
CLIMATE ACTION COMMITTEE (15)Troy Surber12/31/27
2
Meets bi-monthly 3:00 p.m. on 2nd TuesdayRichard Sussman 12/31/29
3
Exp.
Pos.Name
N/A FORT WORDEN PDA (9-11)
1 Jefferson County BoCC ( Kate Dean)
N/A Council Liaison: Libby Wennstrom
2 City Council (Owen Rowe)
N/A Meets at Fort Worden Commons B
3 JeffPUD (Jeff Randall)
Pos.NameExp.
N/A
4 Jefferson County Public Health (Laura Tucker)
N/ABrad Mace10/24/25
51
Jefferson Healthcare (Kees Kolff)- Chair
N/ATracy Garrett 10/24/25
62
Jeff. Transit (Nicole Gauthier/Sara Peck)
N/ADavid King10/24/26
73
Port of PT ( Carol Hasse/Eric Toews)
N/AVACANT10/24/26
84
PT Paper Corp. (Michael Clea)
12/31/26John Begley10/24/24
95
Cindy Jayne - Vice Chair
12/31/25Steve Dowdell 10/24/24
106
Crystie Kisler - At Large
`
12/31/25VACANT 10/24/24
117
David Wilkinson
12/31/27
128
Jaime DuyckVACANT10/24/22
12/31/2710/24/25
139
Krista Meyers - At Large
12/31/2610/24/25
1410
Kate Chadwick (Policy)
Dave Seabrook
12/31/2710/24/25
1511
EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD
Council Liaison: Amy Howard
Meets 2nd Thursday at 12:30 at Council Chambers
Pos.NameExp.
Stephanie Burns5/1/25
1
Gabrielle Vanwert5/1/26
2
Julia Cochrane5/1/27
3
Cameron Jones 5/1/25
4
Aimee Krouskop5/1/26
5
6
Alyson McWilliams5/1/27
VACANT 5/1/25
7
VACANT5/1/26
8
Francisca Ramirez Aquino5/1/27
9
Agenda Bill AB25-035
Meeting Date: April 7, 2025
Agenda Item: IX.A
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Tyler Johnson Date Submitted: April 4, 2025
Department:Public Works Contact Phone:360-390-4062
SUBJECT: Authorizing the City Manager to Execute all Agreements Necessary to
Complete the development of an OGWS Pipeline Maintenance and Operations Manual
(OGWS Manual)
CATEGORY: BUDGET IMPACT:
Consent Resolution Expenditure Amount: $123,000
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: Motion
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 415 Water Sewer CIP
SUMMARY STATEMENT:
I.ProjectDescription:
This project proposes hiring an engineering firm to develop an operations and
maintenance manual for the OGWS Pipeline to be used by both the City and Port
Townsend Paper in the operation of the pipeline.
II.Background:
Historically, under a lease arrangement with the Port Townsend Paper Mill, the
operations of the OGWS lacked definition of a standard of care for reasonable
maintenance and upkeep to the system. As a result, the new Water Supply
1
and with new Mill ownership has revealed the need
Agreement initiated in 2022
to establish standards of care and appropriate investments to maximize reliability
and minimize damage to the system due to a lack of maintenance.
Under the new operating arrangement, this role is shared between the City and
the Mill. For the Mill, reliability is the underpinning goal and for the City, financial
sustainability over the long term and minimizing impacts from system failures are
1
https://cityofpt.us/engagept/page/water-supply-mill-agreement
the primary goals. Both the City and the Mill agree that a detailed operations
manual is a critical element to accomplish these goals as investments are made
into the system over the next 20 years.
In addition, manuals for OGWS Emergency Response Plans, the Lords Lake
Emergency Action Plan, and Guidelines for Low Flow Operations will also need
to be revised.
III.Project Purpose:
The new manual will provide:
Defined roles and responsibilitiesfor management and the pipeline crews
Documented procedures for the operation of the system
A clear understanding of the standards of care with defined expectations
and levels of effort for:
o Maintenance activities
o Inspections
Documentation requirements for:
o Inspection reports
o Work activities
o Vandalism
o Encroachments
o Emergency repairs
Emergency response procedures
Operator training requirements
Description of the pipeline components and reference documents
IV.Project Budget:
The project budget was approved in the 2025 City Budgetin the 2025 OGWS
Operating Expense Budget. Project costs are covered by the Olympic Gravity
Water System Fund (417).
V.Project Schedule:
The OGWS Manual will be completed by December 31, 2025, prior to the
initiation of a rate study to be undertaken in 2026 for the Water Supply
Agreement.The Manual will help refine operating costs for the City and the Mill.
VI.Staff Recommendation
Staff is recommending the City Council authorize the City Manager to Execute all
Agreements Necessary to complete the OGWS Pipeline Maintenance and
Operations Management Plan.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Move to authorize the City Manager to negotiateand execute all agreements
necessaryto complete the OGWS Pipeline Maintenance and Operations
Management Plan.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance
Other:
Absent
LocationChambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers JCPHChambers Jeff Co ChambersChambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers
Chambers Chambers Chambers Chambers Chambers Port Pavilion Chambers
)
Safe Streets for All
www.cityofpt.us
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Plan
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ILA with Jefferson CountyMOA with Jefferson County Water Coordinating Plan Update OGWS ExeQuarterly Workplan Review/ Council Committee Updates National Public Works Week Proclamation
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TypeCity Council Business Meeting Library Advisory Board Council Culture and Society Committee Equity, Access and Rights Advisory BoardCivil Service Commission Meeting Planning Commission
Council Finance and Budget Committee City Council Workshop Meeting City Council Business Meeting Climate Action Committee Parks, Recreation, Trees and Trails Advisory BdJefferson County
Housing Fund Board Planning Commission Commission Special Session City Council (Council Planning Commission) Arts Commission City Council Business Meeting Historic Preservation Committee
Council Infrastructure and Development CommEquity, Access, and Rights Advisory Board Civil Service Commission Planning Commission Council Finance and Budget Committee City Council Workshop
Meeting Lodging Tax Council Culture and Society CommitteeIntergovernmental Collaborate Group (ICG)City Council Business Meeting
Time6:00 1:003:0012:304:156:303:00 6:006:00 3:004:302:306:30 6:30 3:00 6:00 3:003:0012:304:156:303:00 6:00 3:003:005:00 6:00
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DateApril 7 April 8April 9April 10April 10April 10April 14 April April 21 April 22April 22April 24 April 24 May 1 May 5 May 6May 7May 8May 8May 8May 12 May 12 May 13May 14May 15 May
19
April 23
DayMon TuesWedThursThursThursMon MonMon TuesTuesWedThurs ThursMon TuesWedThursThursThursMon Mon TuesWedThurs Mon
Thurs
Chambers Chambers
Dec)
-
(Nov
Standards
CITY OFFICES CLOSED
-
Public Hearing: Shoreline Master Program Periodic Update
Design
Adoption
and
HOLIDAY
Engineering
View Leases (December)
Renewals
of
Hearings
UpdateRecords Management PoliciesMountain
BudgetContract
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November)
Oct.)
September,
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May,
Apr.,
Plan
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Group
Planning Commission (Council joins Planning Commission)Special Session City Council (Council Planning Commission)
Program Update
Comprehensive
Workplan
City’s
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Collaborative
and
the
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Board
May 22 MaMay 26
Update
Thurs ThursMon
IntergovernmentalAdoption of Shoreline Master SuggestionCouncil Committee Reports (April, July, October)Period
