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HomeMy WebLinkAbout012125 City Council Business Meeting MinutesCITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 21, 2025 CALL TO ORDER The City Council met in a Regular Session on the 21st day of January 2025 in Council Chambers at 540 Water Street, Port Townsend, WA 98368. Mayor Faber called the meeting to order at 6:00pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Neil Nelson, Owen Rowe, Ben Thomas, Libby Wennstrom, Monica MickHager, and City Clerk Alyssa Rodrigues. Staff members present were Public Works Director Steve King, Community Services Director Melody Sky -Weaver, and People and Performance Director Cynthia Shaffer . CHANGES TO THE AGENDA There were no changes to the agenda. PROCLAMATION(S) OR SPECIAL PRESENTATION(S) Risk Reduction Week Proclamation Mayor Faber presented the Risk Reduction Week Proclamation to East Jefferson Fire Rescue Community Risk Manager Robert Wittenberg. CITY MANAGER'S REPORT Mayor Faber stated the City Manager's Report is in the packet and explained the Coffee Meeting with the City Manager. COMMENTS FROM THE PUBLIC Public comment Staff or Council response, as needed There was no public comment. January 21, 2025 City Council Business Meeting Page 1 of 6 EXECUTIVE SESSION- PURSUANT TO RCW 42.30.110(1)(1) DISCUSSION WITH LEGAL COUNSEL ABOUT CURRENT OR POTENTIAL LITIGATION (APPROXIMATELY 10 MINUTES) CLOSED SESSION- PURSUANT TO RCW 42.30.140 (4)(B) GENERAL GOVERNMENT NEGOTIATIONS (APPROXIMATELY 15 MINUTES) Mayor Faber stated the Council will go into Executive Session pursuant to RCW 42.30.11 01(l)(i) Discussion with legal counsel about current or potential litigation for approximately 10 minutes, and a Closed Session pursuant to RCW 42.30, 140(4)(b) General Government Negotiations for approximately 15 minutes. No action will be ta�et. Council went into Executive and Closed Session at 6:08pm. Council came into Executive and Closed Session at 6:35pm. No action was taken. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: October 23, 2024, December 9, 2024, December 16, 2024 Resolution 25-001 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees Approval for Funds to Support Planning and Community Development Temporary Staff or Consultant Support Authorizing the City Manager to Sign a Grant Agreement with the Washington State Transportation Improvement Board for the 2025 Arterial Preservation Chip Seal' Project and the Lawrence Street Multimodaal Project and Enter into all Contracts and Agreements Necessary to Execute the Project. Authorizing the City Manager to Sign a Grant Agreement with the Washington State Department of Transportation and all Necessary Contracts and Agreements to Execute the Sims Way Sandy Williams, the Sims Way Bishop Canyon Bike/Ped, and the Safe Route to Schools Neighborhood Connections Project and Further Authorize Expenditure of Additional Transportation Benefit District Funds to Repair the Pavement for a Section of Discovery Road between McClellan and Sheridan Streets in Coordination with the Already Approved 19th and Sheridan Safety Project. Motion Ben Thomas moved to approve the consent agenda. Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS (NONE) January 21, 2025 City Council Business Meeting Page 2 of 6 NEW BUSINESS Resolution 25-002 Authorizing the City Manager to Execute Transfer of Ownership Agreements with Port Townsend Main Street Program for the Tyler Plaza Lighting Project and the 2024 Bike Shelter Project to the City of Port Townsend Community Services Director Melody Sky -Weaver, Port Townsend Main Street Executive Director Mari Mullen and Steve King presented Resolution 25-002 Authorizing the City Manager to Execute Transfer of Ownership Agreements with Port Townsend Main Street Program for the Tyler Plaza Lighting Project and the 2024 Bike Shelter Project to the City of Port Townsend which included partnership with PT Main Street, working on projects collaboratively, makes sense to have ownership be with City, Tyler Plaza Lighting Project, Bike Shelter, goal to enhance Port Townsend lighting situation, and Arts WA funding for Creative District. In response to Council's clarifying questions staff explained the bike shelter, bike shelter location, and Main Street project. Public comment: There was no public comment. Motion: Owen Rowe moved to approve Resolution 25-002 Authorizing the City Manager to Execute Transfer of Ownership Agreements with Port Townsend Main Street Program for the Tyler Plaza Lighting Project and the 2024 Bike Shelter Project to the City of Port Townsend Libby Wennstrom seconded. Discussion ensued around appreciation for Port Townsend Main Street, the need for a bike shelter, and grants. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 25-003 Authorizing the City Manager to Execute a Transfer of Ownership Agreement with Port Townsend Main Street Program for the Port Townsend Creative District to the City of Port Townsend Melody Sky -Weaver and Mari Mullen presented Resolution 25-003 Authorizing the City Manager to Execute a Transfer of Ownership Agreement with Port Townsend Main Street Program for the Port Townsend Creative District to the City of Port Townsend which included Creative District transition to City of Port Townsend, history of Creative District, Creative District subcommittee, location of Creative District, mission of Creative District, temporary with PT Main Street, Arts and Culture Plan, Arts and Culture Coordinator, reapplying for certification, and LTAC. In response to Council's clarifying questions staff and Mari Mullen explained Creative District boundaries, resources for artists, business plan for Creative District, recertification, Creative Plan, "founding partner organizations" meaning, staffing, and scaling plan. January 21, 2025 City Council Business Meeting Page 3 of 6 Public comment: There was no public comment. Discussion ensued around appreciation for everyone involved and the Creative District program for Port Townsend. Motion: Ben Thomas moved to approve Resolution 25-003 Authorizing the City Manager to Execute a Transfer of Ownership Agreement with Pert Townsend Main Street Program for the Port Townsend Creative District to the City of Port Townsend. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 25-004 Authorizing the City Manager to Negotiate and Execute Agreement for Services Melody Sky -Weaver and Mari Mullen presented Resolution 25-004 Authorizing the City Manager to Negotiate and Execute Agreement for Services which included annual service agreement, workplan and budget request„ street scape enhancements, uptown raingarden, Earth Day, 40th Anniversary, and tax incentive program. In response to Council's clarifying questions Mari Mullen and staff explained how to get credit, 150k in 2025 budget, and raingardens downtown. Public comment: There was no public comment. Discussion ensued around continuing work with Main Street. ManagerMotion: Amy Howard moved to approve Resolution 25-004 Authorizing the City • Negotiate and Execute • • .• • •• Discussion ensued around economic drivers. Vote: motion carried unanimously, 7-0 by voice vote. Update City Council Rules of Procedures, Section 5.5 City Manager Evaluation People and Performance Director Cynthia Shaffer presented the Update to City Council Rules of Procedures, Section 5.5 City Manager Evaluation which included agenda bill, timeline, proposed changes to clarify process, additional meetings with City Managers, and presentation by City Manager for self -assessment, In response to Council's clarifying questions staff explained timeline, Special January 21, 2025 City Council Business Meeting Page 4 of 6 Session proposals, format of goal setting, and if City Manager is prepared for timeline. Public comment: There was no public comment. Discussion ensued around timeline, Culture and Society involvement, March 31 if needed, Special Session notice, logistics, feedback from City Manager, April 7 meeting, April 21 meeting, modifying timeline, March 31 is optional, proceed as presented, goals and criteria, and Cynthia will send out evaluation materials. Motion: Monica MickHager moved to approve updates to City Council Rules of Procedures, Section 5.5 City Manager Evaluation and Proposed City Manager Performance Evaluation Timeline with new verbiage added to the March meetings. Owen Rowe seconded. Discussion ensued around appreciation for staff for work with Committees regarding City Manager evaluation and compensation. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officers' Report which included KPTZ show about potholes, People's March, and Washington State Parking Coalition Letter. Discussion ensued around Washington State Parking Coalition Letter. Motion: Owen Rowe moved to authorize the Mayor to sign the letter on behalf of the City Council. Libby Wennstrom seconded. Discussion ensued around not precluding people from building parking, AWC concerns, local control, and raising a profile on topic. Vote: motion carried unanimously, 7-0 by voice vote. Mayor Faber continued his Presiding Officer's Report which included the City's E-News Council column schedule. Discussion ensued around E-News Council column schedule and logistics. Deputy Mayor Howard explained the Equity, Access, and Rights Advisory Board workplan approval, budget request, and moving the EAR Advisory Board enabling resolution and motion to be included in February 3 meeting. In response to Council's clarifying questions staff explained the EAR Advisory Board budget. January 21, 2025 City Council Business Meeting Page 5 of 6 Discussion ensued around workplan acceptance related to budget and numbering on document. Motion: David Faber moved to approve the 2025 Workplan from EAR subject to the 2025 budget allocated to them. Amy Howard seconded. Deputy Mayor Howard requested public comment. Public comment: There was no public comment. Vote: motion carried unanimously, 7-0 by voice vote. SUGGESTIONS FOR FUTURE AGENDAS Deputy Mayor Howard stated she would like EAR tasking previously discussed at next meeting. Council member Nelson suggested having a topic on homeless encampment at DSHS at an upcoming agenda. Discussion ensued around scheduled clean up at DSHS, Point in Time Count, voluntary clean up and not a sweep, coordinated community response, OlyCAP presentation to Council, outside boards, an,s role, Dept o Commerce., p ments in the Right of Way, police navigator funding, clean up funding, CARES program, City funded navigator program,M bringingN • agenda l COMMENTS FROM COUNCIL Deputy Mayor Howard stated she is out of town for the next ICG meeting. ADJOURN There being no further business, the meeting adjourned at 8:09pm. Attest: Alyss odrig es City Clerk January 21, 2025 City Council Business Meeting Page 6 of 6