HomeMy WebLinkAbout021025 City Council Workshop Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Workshop Meeting 6:00 p.m. February 10, 2025
• Attend in person or virtually via computer or tablet at
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Submit public comment to be included in the meeting record to:
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* If you are experiencing technical difficulties, please attempt all methods listed above
before reporting any issues to: .............................. ort �� oft' t.us
L Call to Order/ Roll Call
IL General Public Comment (regarding items not on the agenda)
III. Discussion Items
A. Port of Port Townsend Sims Stormwater ILA Presentation
a. Staff Presentation
b. Public Comment
c. Council Discussion
B. Parking
a. Staff Presentation
b. Public Comment
c. Council Discussion
C. Comprehensive Plan Update- Open Space White Paper
a. Staff Presentation
b. Public Comment
c. Council Discussion
D. Quarterly Workplan Review
a. Staff Presentation
b. Public Comment
c. Council Discussion
E. Council Committee Reports
a. Finance and Budget Committee (Chair: Monica MickHager)
b. Infrastructure and Development Committee (Chair: Neil Nelson)
c. Culture and Society Committee (Chair: Owen Rowe)
IV. Adjourn
Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting
should note the City Clerk's Office at least 24 hours prior to the meeting at (360) 379-5083.
City0f
Port
Townsen
Submitted By:Steve King
Department: Public Works
Agenda Bill AB25-017
Meeting Date: February 10, 2025
Agenda Item: III.A
❑ Regular Business Meeting
® Workshop/Study Session
❑ Special Business Meeting
Date Submitted: February 5, 2025
Contact Phone: 360-379-5090
SUBJECT: West Boat Haven Boatyard Expansion- City/Port Partnership
Addressing Stormwater
CATEGORY:
❑ Consent
Staff Report
BUDGET IMPACT: N/A
❑ Resolution Expenditure Amount: $
❑ Ordinance Included in Budget? Yes ❑ No ❑
Contract Approval ❑x Other: Workshop
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
The Port of Port Townsend has developed a plan to expand the Boat Haven boatyard
westerly near the Boat Haven maintenance shops. A study was performed in 2022/23 to
address the need for additional boatyard space to support the maritime industry. A
study brief illustrating alternatives are illustrated at this link.
,b.t Pse// ortofptecom \yr- ion-
c.
Pr tic:.:...............
The City is a partner in this effort as it relates to stormwater management in the west
end expansion area. The stormwater system drains Sims Way and Castle Hill and
discharges to the westerly end of the current boatyard property owned by the Port of
Port Townsend. The City and Port have been working together since the 90s to
address the impacts of stormwater as documented in interlocal agreements. The
illustration below shows the City stormwater system in the area of the project.
The Port of Port Townsend is underway with addressing stormwater for the boatyard
and Sims Way runoff is critical to fully addressing the larger stormwater management
needs of the area. The Port of Port Townsend has an opportunity with grant funding to
perform mutually beneficial work to develop a stormwater treatment best management
practice (BMP) to reduce the impacts of stormwater on the Port property and to re-
establish a failed outfall system to Port Townsend Bay.
Port and City staff will provide a presentation during the workshop to illustrate the work
proposal to meet the mutual objectives outlined in previous interlocal agreements. This
presentation will provide an overview of the work in anticipation of an interlocal
agreement among the City and the Port to memorialize partnership responsibilities.
Staff anticipates bringing for an interlocal agreement either at the Feb 18, 2025, or
March 3, 2025 regular business meeting for City Council consideration.
ATTACHMENTS: Presentation to be provided at the Workshop
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
No Action
ALTERNATIVES:
❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
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Hello Mr. Mayor,
As a newly formed committee, we first want to acknowledge that the Equity, Access & Rights
Advisory Board is still in the process of building cohesion among members from diverse
backgrounds by fostering mutual understanding of the different perspectives represented on the
committee. In this regard, we are prioritizing defining our scope of work and establishing equitable
procedures that are both impactful and accessible. Emphasizing equity, access, and rights, the
board seeks to ensure that our practices and procedures embody these values. This includes
creating shared agreements within the committee, ensuring accessibility in agendas and meetings,
and developing procedures to effectively address member comments. While we continue with this
foundational work, we are proposing specific actions for inclusion in the city's comprehensive plan
update.
Using the EAR Charter (Resolution 23-027) as the guideline for our proposed focus areas, we
specifically recommend:
Ii &OX031F[N]AfA&*0107=001AF 100]:4:I_'1►�l�j�'!�`7:1�] YNdli�[�]►�!�`�iii
2. Serve as the resident advisory board regarding the following:
a. Access to staff and the City Council for community members to raise concerns about equity and
rights.
b. Outreach and collaboration with the community, community organizations, and other
jurisdictions, including maintaining a list of outside resources to assist community members.
5. Propose to City Council, and when directed, convene public listening sessions on difficult
community issues and recommend equitable and effective actions.
Proposal: Conduct community landscape analysis of equity. access. & rights efforts and
projects. Collaborate with existing organizations and community members who are already working
on relevant issues. This includes engaging with the comprehensive planning process and conducting
community -informed listening sessions to understand community needs better. Additionally, this
involves making surveys and future engagement events more accessible by promoting them through
diverse channels and networks. Hosting these engagement and listening sessions will also help
inform the development of an outside resource list to assist community members.
f. Barriers identification and possible solutions for participation in City government and programs.
Proposal: Identify barriers through community engagement, surveys, and listening sessions,
and develop solutions to ensure meetings are accessible physically, digitally, and through translation
services. This includes providing captions for Zoom meetings, translators for ESL (English as a
Second Language) speakers, and sign language interpreters. Addressing these barriers will facilitate
greater participation in government processes by diverse community members.
4. Formulate recommendations to City Council, staff, and other advisory boards regarding equity,
access, and rights education, training, and resources.
Proposal: Implement a Diversity. Equity. and Inclusion (DEI) organizational assessment to
evaluate the current EAR landscape within city operations and identify areas for improvement. This
includes DEI training for city council members, advisory board members, and city employees to
foster a more inclusive environment. The assessment will help identify overlooked issues (blind
spots) and inform EAR board recommendations for subsequent training and education opportunities.
We kindly request that these proposals be considered for integration into the city's comprehensive
plan update. Please let us know if you require any additional information or clarification.
Regards,
Cameron Jones (He/Him)
Equity, Access & Rights Advisory Board
Co -Chair
Stephanie Burns (She/Her)
Equity, Access & Rights Advisory Board
Co -Chair
Cityof Port G4 � 250 Madison Stu^eet, Suite 2 1 (Port Townsend, WA 98 � 360.379.5047 1 www.c1tyofpt.us
................................................ ...............................................................
Townsen.........................................................................................................................................�
ADMINISTRATION
2025 Workplan — Port Townsend Arts Commission
Response to Mayor's Request for Information
The Arts Commission facilitates public arts programs that enhance the cultural life
of community residents.
PTAC's 2024 Workolan Evaluation
✓ Carefully evaluate grant applications of artists and art organizations and make
recommendations to the City of Port Townsend.
o PTAC awarded over $20,000 in community arts grants ranging from $500 to $2,800.
Grants were awarded in an open application process six times a year to artists and
arts organizations for all arts disciplines.
✓ Review and refine our grant requirements as needed.
o This was handled in our January meeting and a new application was launched in early
February, 2025.
✓ Steward the Port Townsend Poet Laureate program with the City Council.
o This program, in its inaugural year, has provided numerous public poetry readings,
poems in City publications, and planning with other agencies for siting poetry across
the city.
✓ Public Art: this work is facilitated by the Public Art Committee — workgroup of PTAC, and
each of these initiatives are in process with continuing discussion with City staff.
o Facilitate the repair and cleaning of Public Artworks.
o Document our role in public art.
o Create a plain -language Public Art Guide that articulates Port Townsend's public art
process.
o Work with the City to maintain the public art site locations on our website.
✓ Continue to collaborate with City staff to educate residents about our functions and goals.
o We have drafted ideas and roles for commissioners in aiding the City's
Communications and Marketing staff in inclusion of PTAC's funded events and
programs in City communications channels.
✓ Plan and execute the Angel of the Arts/Patron of the Arts ceremony.
o The event was held in fall 2024.
✓ Remain open to new possibilities and modify our work plan as necessary.
G'tyofPort 4` Townsend
ADMINISTRATION
250 Mathsarm Street, Suite 2 1 Port Townsevid, WA 9� 360.379.5047 1 www.cKyofpt.us
PTAC2O25 Workolan
- Analyze the efficacy of our 1% for Art program and City code, so that this mechanism can be truly
effective in funding public art projects year over year, establishing PT as a city where public art
thrives and can be enjoyed by all.
- Protect Port Townsend's investment in community -enriching public art now and into the future.
This requires close communication and cooperation with City staff who have the tools and
resources to care for the City's art collection, alongside PTAC's guidance and expertise in best
practices.
- Continue the Poet Laureate Program including planning for 2026-2027.
- Continue the Arts Awards Program and grow awareness of and participation in the program.
- Continue the PTAC arts grants program so that it:
o Has a measurable impact on an artist's ability to do their work and the public celebrates
and has access to that work;
o Enables underrepresented artists and disciplines to thrive in our city;
o Is seen as an investment of the City's General Fund and community tax dollars impacting
the social and cultural infrastructure of the city, equally as important to the future of our
community as built infrastructure;
o Connects strategically with other arts organizations initiatives and strategies, so that
artists can leverage funding across multiple opportunities, giving our dollars greater
impact.
- Utilize strategy, data, and partnerships, especially the Creative District and the Arts & Culture
Plan, to set a baseline for our impact and make measurable progress toward our goals that are
bigger than what PTAC can do alone.
2/5/25
To: City Council
From: Kees Kolff, Chair and Cindy Jayne, Vice Chair, Climate Action Committee
Re: 2025 Workplan
The Climate Action Committee (CAC) does not have a written workplan for 2025, but we do
have written meeting minutes from our last meeting on December 11, 2024. Those minutes will
be submitted to the CAC for approval at our next meeting on February 25tn
The CAC's work is carried out by various work groups and their plans, as discussed at our last
meeting, and are a good indication of our planned activities for 2025. As a joint City/County
committee, many of our activities apply to both jurisdictions. Here is a partial list not organized
by any priority:
1. Consult with the City and the County on their Comp Plan updates, focusing on the newly
required Climate Element.
2. Consult with the City of Port Townsend Shoreline Master Program Periodic Review,
focusing on the Sea Level Rise Adaptation Strategy for Southern Shoreline.
3. Hold a Strategic Planning Exercise to identify Funding Opportunities and Priorities
4. Review the Climate Decision Tool for possible revision.
5. Evaluate how racial justice applies to all of our actions and recommendations.
6. Study the Jefferson Land Trust Climate Report and consider the possibility of using the
new Chimacum Ridge Community Forest for carbon offsets.
7. Review City and County tree ordinance regulations and how they are being
implemented.
8. Track the implementation of the State Climate Commitment Act.
9. Track national legislation and executive orders that may affect our ability to further our
goals to address climate change adaptation.
10. Promote the strength and resilience of our food system in the county.
11. Discuss the Community Wildfire Protection Plan, and how we can help advance it,
including for urban areas.
12. Continue to advocate for and promote a reduction in vehicle miles travelled
13. Participate in webinars and other programs provided by ICLEI, Local Governments for
Sustainability, of which we are a member.
14. Respond to grant opportunities.
15. Update and restructure the CAC webpage as a tool for education and outreach.
16. Continue to support the monitoring and study of King Tide events.
17. Encourage the annual report of updated climate -related activities by the CAC
organizational members (the Port, the PUD, Jefferson Healthcare, Jefferson Transit, the
City, the Port Townsend Paper Company, and the County).
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City of Port Townsend la ing Commission 2024 cce pli eats
Please work with your staff liaison and Advisory Body colleagues to develop a list of top 3 — 5
accomplishments of 2024. Please also consider adding unanticipated challenges or mistakes and
subsequent lessons learned to carry forward into future years. This structure will be helpful in
providing a more regular update of yourAdvisory Body's work to City Council and the community
throughout the year.
ACCOMPLISHMENT#1: Participated and contributed to the public participation process required
for the periodic update of the City's Comprehensive plan.
Measured by: Helping staff design and conduct numerous public events and information gathering
activities to provide community input for the update of the Comprehensive Plan.
Why it matters: Public input is a critical first step in overall process of updating the Comprehensive
Plan.
Mistakes made/unexpected outcomes from what you planned/lessons learned: Some time has
been lost as some of the public has focused on specific issues rather than the issues that would serve
the broader community.
ACCOMPLISHMENT#2: Reviewed and provided initial comments and suggested changes to the
Community Direction Statement, land use map, Housing Needs Assessment and land use goals
and policies in the land use element of the Comprehensive Plan and the land capacity analysis.
Measured by: Reviewed and discussed each document and policy in the land use element. Work in
progress, final recommendations not yet forwarded to council.
Why it matters: Recommendation of the docket to Council is a critical step in the periodic update of
the Comprehensive Plan while familiarity with the policies and supporting materials is required by the
commission to proceed with discussions and development of final updated policies.
Mistakes made/unexpected outcomes from what you planned/lessons learned: It was not always
clear to commission members the goals and reasons for our specific activities.
ACCOMPLISHMENT #3: Emergency Housing and Shelter Facilities code development
Measured by: Provided recommended policy language to Council.
Why it matters: This is a critical need for a sadly growing number of local residents in our community.
Mistakes made/unexpected outcomes from what you planned/lessons learned: We tried our
best but we missed allowing warming shelters in the PI zone.
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City of PortTownsend PRTTAB 2024 Accomplishments
Instructions:
Please work with your staff liaison and Advisory Body colleagues to develop a list of top 3 — 5
accomplishments of 2024. Please also consider adding unanticipated challenges or mistakes and
subsequent lessons learned to carry forward into future years. This structure will be helpful in
providing a more regular update of your Advisory Body's work to City Council and the community
throughout the year.
ACCOMPLISHMENT#1: DNR and USDA grants funded; proposals were written by board
members, City staff, CAC members (USDA), citizen volunteer (DNR).
Measured by: Grants provide funding to develop an urban forestry plan, update tree conservation
ordinance, purchase and plant street trees in west side street projects; remove invasives and add
native tree species to two City parks, and enlist WSU for community outreach and engagement.
Why it matters: We have been a TreeCity for a quarter century with no urban forestry plan; our Tree
Conservation Ordinance is more than two decades old and needs updating in concert with future
housing needs to address risks from loss of canopy (USDA grant). We will be working with high
school students to improve two of our parks and engaging the next generation (DNR grant).
Mistakes made/unexpected outcomes from what you planned/lessons learned: Both grants have
taken much more staff time than expected to get started. Two USDA grants were consolidated into a
single grant at passthrough agency request; DNR grant required clarification of tasks and outcomes in a
format different from what was submitted so additional work was required.
ACCOMPLISHMENT#2: PRTTAB facilitated the creation of the Quimper Parks & Trees
Foundation (QP&TF) with the Jefferson Community Foundation as its fiscal sponsor.
Measured by: Foundation is in place, building its board and funds and actively seeking its first project
to add trees to our community.
Why it matters: The Foundation provides a conduit for individuals and groups to donate funds for
adding tree canopy and understory to our community. Although the Foundation is independent of the
City, a member of PRTTAB serves as liaison to the Foundation.
Mistakes made/unexpected outcomes from what you planned/lessons learned: Trying to identify
a site for a highly visible first project is a current challenge.
ACCOMPLISHMENT #3: PRTTAB subcommittee for Active Transportation Plan Update
Measured by: First public open house for Active Transportation Update was a rousing success, with
substantial public engagement (16 January 2025, PT Community Center).
Why it matters: Alternative transportation modes are essential to the health of the community, and we
need to know what people value and where they are best served with additional access.
Mistakes made/unexpected outcomes from what you planned/lessons learned: 'Active' is a better
descriptor than 'Nonmotorized'. Former Nonmotorized Transportation Advisory Board tried to change its
name to'Active Transportation Advisory Board' several years ago and former staff did not allow the
change at that time. NMTAB was disbanded, but could (and should) be reconstituted.
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ACCOMPLISHMENT#4: PRTTAB subcommittee for Land Capacity Analysis
Measured by: in progress
Why it matters: Outcome will help facilitate necessary decisions about zoning changes and open
space needs for the Comprehensive Plan update.
Mistakes made/unexpected outcomes from what you planned/lessons learned: in progress
ACCOMPLISHMENT#5: PRTTAB Tree subcommittee
Measured by: in progress
Why it matters: City's street tree list was very outdated, with some listed species now recognized as
invasive and with no recognition of the value/necessity of assisted migration to accomodate climate
change impacts.
Mistakes made/unexpected outcomes from what you planned/lessons learned: Old parameters
for street tree planting (presence of sidewalk, width of planting strip etc.) were changed to root volume
calculations for each species to better address tree survival requirements. Because the street tree list is
extensive, subcommittee made a colorful brochure of a subset of genera for handing out to engage
members of the public who are considering planting street trees. The brochure directs the public to the
full list on the Urban Forestry site on the City website. Subcommittee wants to produce a Parks/Open
Space list and an Shrub/Understory list as those are very different species than street trees.
