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Home My WebLink About020325 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. February 3, 2025 • Attend in person or virtually via computer or tablet at jj,gas.//zoom.us/�/98187633367 enter the Webinar ID 98187633367 • Phone only (muted - listen -only mode) United States: Local Dial In — 1(253)215- 8782„981876333674 • Submit public comment to be included in the meeting record to: pj.Ltlas://pubficconi nn ent. fill out. cone /cityaa t • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clelhs.. pa ort cry o L Call to Order II. Roll Call III. Changes to the Agenda IV. Proclamation(s) or Special Presentation(s) A. Oath of Office- Police Officer V. City Manager's Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII. Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel about current or potential litigation (Approximately 20 minutes) VIIL Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: January 13, 2025, January 21, 2025 C. Appointments/Reappointments: Civil Service Commission D. 2024 Third Quarter Financial Update IX. Public Hearing A. Preliminary Periodic Comprehensive Plan Update Docket Preliminary Docket of 2025 Comprehensive Plan Periodic Review, Resolution 25-005 Related to the Periodic Update of the City's Comprehensive Plan and Development Regulations, Adopting a 2025 Periodic Update Preliminary Docket Setting the Scope of the Revisions. Proposed Action: Move to approve Resolution 25-005 Related to Periodic Update of the City's Comprehensive Plan and Development Regulations and Adopting a 2025 Periodic Update Preliminary Docket Setting the Scope of the Revisions as recommended by Planning Commission, excluding Case file 6 in Staffs Proposed Preliminary Docket, which was a numbering error and does not address optional amendments related to claming goals and policies to support implementing the comprehensive plan, or updating goals and policies related to housing, density, implementation, climate resilience, parks and open space, or arts. i. Staff Presentation ii. Comments from members of the public iii. Response from staff iv. Questions from Council members V. Clarifying comments from the public, if necessary vi. Council deliberation and action X. Unfinished Business (None) XI. New Business A. City Involvement and Support for the Jefferson County Connectivity Summit Proposed Action: Move to authorize the City Manager to enter into a Sponsorship Agreement with the Production Alliance to support the Jefferson County Connectivity Summit not to exceed $2500 and drawing from the Council Reserve Fund. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. HSIP 19th and Sheridan Concept Proposed Action: i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action C. Task the Equity, Access, and Rights Advisory Board with Reviewing their Scope of Work within Resolution 23-027 and Providing Edits, Suggestions, and Updates. Proposed Action: Move to task the Equity, Access, and Rights Advisory Board with reviewing their Scope of Work within Resolution 23-027 and providing edits, suggestions, and updates. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action XIL Presiding Officer's Report XIII. Suggestions for Future Agendas XIV. Comments from Council XV. Adjourn 0 Z W U) Z 3: w U_ I 'L L1 0 I �1 0 1 0 0 ` r z O z � L 4- LL 0 4- O L U �+ c� O U o U cu 0 c CU (1)�� L-0 cu 7C) cu cu U U) — 70 U cu O U) .V �o� ��E,,-� C-0OCU O U ,O E 0 � 70 N`'_ O O O = cu cu -0 0 J CU -0 O cCf C— cu � O O cu -0 E `C O O U O O Cc:) cu w O O0-O E ai o ��CUC� ��-0 L (CS O � O O L � >, � QCU u c — > cu O cu a_ a� El a) 6 N U ON O L 0 cu - L U U- o cu _ 0 M E (n O O O O O c cu O U _ u u v a n• v - � v v 0 2 u « a oa v v o v v a 3 v ai E o E `o c E L 6 a U o O ,- - Z• ,� v �� p � v a o v s O O L f w O E a a o� v v n uo w 'o r v v v 5 U O L U t v m a a o n o U 3 o 0 vom o v v or o v U N 30 9 H a w u a v f a a y°j O N O tL, O U 9 v 3 b0 v m a 3 v vvi v 9m E2a o> a v ow o m 2 O 0 N f°o L 1O E L a o_ - v a ¢ O E o wm a o .Ln V- v �o w y v 9ow c� m¢ v o o uo v u`o 9a r a u -� a p a � a o 0 0 � 3 0 Y M f a o a vi `O - o o U s v t o L a 9 E n n a o o o n o v � u a a 3 v v `o o u E a s E 16 E CN 9 E n• N N r 0 a Y 0 3 o a' U U `o om 9 E com o N O Z ° = Z y y N o O N O a U « 9 Yv«i PORT TOWNSEND CITY COUNCIL CONSENT AGENDA February 3, 2025 A. Approval of Bills, Claims and Warrants: • Vouchers 176125 through 176174 in the amount of $166,551.50 • Vouchers 176178 through 176181 in the amount of $4,859.64 • Vouchers 176183 in the amount of $33,766.02 • Electronic Fund Transfers in the amount of $34,990.03 B. Approval of Minutes: January 13, 2025, January 21, 2025 C. Appointments/Reappointments: Civil Service Commission D. 2024 Third Quarter Financial Update Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF JANUARY 13, 2025 CALL TO ORDER/ ROLL CALL The City Council met in a Regular Session on the 13th day of January 2025 in Council Chambers at 540 Water Street, Port Townsend, WA 98368. Mayor Faber called the meeting to order at 6:00pm. Councilmembers present at roll call were David Faber, Amy Howard, Monica MickHager, Neil Nelson, Owen Rowe, and Ben Thomas with Libby Wennstrom excused. Staff members present were Planning and Community Development Director Emma Bolin , Public Works Director Steve King , City Manager John Mauro, Assistant City Engineer Jeff Kostechka, and City Clerk Alyssa Rodrigues. GENERAL PUBLIC COMMENT (REGARDING ITEMS NOT ON THE AGENDA) Public comment was made. In response to public comment staff explained Parks, Recreation, Trees and Trails Advisory Board discussion on open space in Port Townsend. DISCUSSION ITEMS Active Transportation Plan Update Assistant City Engineer Jeff Kostechka presented the Active Transportation Plan Update which included 2025 Update, Stakeholder Group- Active Transportation Plan, Reminder of Roles and Process, Updated Timeline, You're Invited! -Open House January 15th, Open House January 15th, and Related Work- Street Circulation Plan (Ongoing), In response to Council's clarifying questions staff explained balanced guidance, controversy around Street Circulation Plan, accommodating children at events, how many Council members attending event, and having a Council touch base. Public comment: Public comment was made. In response to public comment staff explained how to receive feedback/input about streets around the schools. Discussion ensued around difference between 88 vs. 100 miles of city roads. January 13, 2025 City Council Workshop Meeting Page 1 of 3 DRAFT Transportation Grants Public Works Director Steve King presented Transportation Benefit District Investments- Update which included Workshop Objective, Gratitude for Grant $$ and Community Support, Context- Remembering the Comprehensive Streets Program, Context -Recommended TBD Investment Prioritization Criteria, Context - Transportation Benefit District Funding is Leveraging Grants!, Context- Reference, Past Council Action's, Street Plan-2025 Budget, Grants Projects Updated Plan, Cashflow-Revenue, 2025 Budget- Presented at 11/12/24, Proposed updates for 1st Budget Supplemental, Comparing Commitments to Revenue REET and TBD Analysis, Cashflow and Grant Analysis Take-aways, and Recommended Future Council Actions. In response to Council's clarifying questions staff explained 22nd and 25th street, San Juan chip sealing, Lawrence St, stormwater work on Lawrence St, timeline, Mill Road, REET, City sales tax, Discovery Rd, utilities for Lawrence, monitoring team, potholes, winter work for street teams, Kah Tai Restrooms, and Transportation Engineer position. Public comment: Public comment was made. In response to public comment staff explained the parking study and Hastings. Discussion ensued around new hotel downtown and parking. Comprehensive Plan Update Planning and Community Development Director Emma Bolin provided the Comprehensive Plan Update which included Land Capacity Analysis, preliminary docket joint discussion with Planning Commission, Growth Management Steering meetings, purpose of Land Capacity Analysis, Land Capacity Data and Affordable Housing, Land Capacity Data and Infrastructure, Land Capacity Data Entire City, Land Capacity Data where Infrastructure Exists, Example of Data from Land Capacity, Impact of Infrastructure on LCA and HNA, LCA- Port Townsend History GMA Implications, and Future Analyses Using Land Capacity Data. In response to Council's clarifying questions staff explained yellow on infrastructure map and the platted lots. Discussion ensued around thoughtful approach and Cappy's Trails. Public comment: Public comment was made. January 13, 2025 City Council Workshop Meeting Page 2 of 3 Discussion ensued around upcoming public hearings on preliminary docket anal"' appreciation for staff. ADJOURN There being no further business, the meeting adjourned at 7:55pm. Attest: Alyssa Rodrigues City Clerk January 13, 2025 City Council Workshop Meeting Page 3 of 3 DRAFT CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JANUARY 21, 2025 CALL TO ORDER The City Council met in a Regular Session on the 21st day of January 2025 in Council Chambers at 540 Water Street, Port Townsend, WA 98368. Mayor Faber called the meeting to order at 6:00pm. ROLL CALL Councilmembers present at roll call were David Faber, Amy Howard, Neil Nelson, Owen Rowe, Ben Thomas, Libby Wennstrom, Monica MickHager, and City Clerk Alyssa Rodrigues. Staff members present were Public Works Director Steve King, Community Services Director Melody Sky -Weaver, and People and Performance Director Cynthia Shaffer. CHANGES TO THE AGENDA There were no changes to the agenda. PROCLAMATION(S) OR SPECIAL PRESENTATION(S) Risk Reduction Week Proclamation Mayor Faber presented the Risk Reduction Week Proclamation to East Jefferson Fire Rescue Community Risk Manager Robert Wittenberg. CITY MANAGER'S REPORT Mayor Faber stated the City Manager's Report is in the packet and explained the Coffee Meeting with the City Manager. COMMENTS FROM THE PUBLIC Public comment Staff or Council response, as needed There was no public comment. January 21, 2025 City Council Business Meeting Page 1 of6 EXECUTIVE SESSION- PURSUANT TO RCW 42.30.110(1)(1) DISCUSSION WIl"IPFT LEGAL COUNSEL ABOUT CURRENT OR POTENTIAL LITIGATION (APPROXIMATELY 10 MINUTES) CLOSED SESSION- PURSUANT TO RCW 42.30.140 (4)(B) GENERAL GOVERNMENT NEGOTIATIONS (APPROXIMATELY 15 MINUTES) Mayor Faber stated the Council will go into Executive Session pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel about current or potential litigation for approximately 10 minutes and a Closed Session pursuant to RCW 42.30.140(4)(b) General Government Negotiations for approximately 15 minutes. No action will be taken. Council went into Executive and Closed Session at 6:08pm. Council came into Executive and Closed Session at 6:35pm. No action was taken. CONSENT AGENDA Approval of Bills, Claims and Warrants Approval of Minutes: October 23, 2024, December 9, 2024, December 16, 2024 Resolution 25-001 Related to Personnel, Adopting Classification Schedules for Represented and Non -Represented Employees Approval for Funds to Support Planning and Community Development Temporary Staff or Consultant Support Authorizing the City Manager to Sign a Grant Agreement with the Washington State Transportation Improvement Board for the 2025 Arterial Preservation Chip Seal Project and the Lawrence Street Multimodal Project and Enter into all Contracts and Agreements Necessary to Execute the Project. Authorizing the City Manager to Sign a Grant Agreement with the Washington State Department of Transportation and all Necessary Contracts and Agreements to Execute the Sims Way Sandy Williams, the Sims Way Bishop Canyon Bike/Ped, and the Safe Route to Schools Neighborhood Connections Project and Further Authorize Expenditure of Additional Transportation Benefit District Funds to Repair the Pavement for a Section of Discovery Road between McClellan and Sheridan Streets in Coordination with the Already Approved 19th and Sheridan Safety Project. Motion: Ben Thomas moved to approve the consent agenda. Monica MickHager seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS (NONE) January 21, 2025 City Council Business Meeting Page 2 of 6 NEW BUSINESS DRAFT Resolution 25-002 Authorizing the City Manager to Execute Transfer of Ownership Agreements with Port Townsend Main Street Program for the Tyler Plaza Lighting Project and the 2024 Bike Shelter Project to the City of Port Townsend Community Services Director Melody Sky -Weaver, Port Townsend Main Street Executive Director Mari Mullen and Steve King presented Resolution 25-002 Authorizing the City Manager to Execute Transfer of Ownership Agreements with Port Townsend Main Street Program for the Tyler Plaza Lighting Project and the 2024 Bike Shelter Project to the City of Port Townsend which included partnership with PT Main Street, working on projects collaboratively, makes sense to have ownership be with City, Tyler Plaza Lighting Project, Bike Shelter, goal to enhance Port Townsend lighting situation, and Arts WA funding for Creative District. In response to Council's clarifying questions staff explained the bike shelter, bike shelter location, and Main Street project. Public comment: There was no public comment. Motion: Owen Rowe moved to approve Resolution 25-002 Authorizing the City Manager to Execute Transfer of Ownership Agreements with Port Townsend Main Street Program for the Tyler Plaza Lighting Project and the 2024 Bike Shelter Project to the City of Port Townsend Libby Wennstrom seconded. Discussion ensued around appreciation for Port Townsend Main Street, the need for a bike shelter, and grants. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 25-003 Authorizing the City Manager to Execute a Transfer of Ownership Agreement with Port Townsend Main Street Program for the Port Townsend Creative District to the City of Port Townsend Melody Sky -Weaver and Mari Mullen presented Resolution 25-003 Authorizing the City Manager to Execute a Transfer of Ownership Agreement with Port Townsend Main Street Program for the Port Townsend Creative District to the City of Port Townsend which included Creative District transition to City of Port Townsend, history of Creative District, Creative District subcommittee, location of Creative District, mission of Creative District, temporary with PT Main Street, Arts and Culture Plan, Arts and Culture Coordinator, reapplying for certification, and LTAC. In response to Council's clarifying questions staff and Mari Mullen explained Creative District boundaries, resources for artists, business plan for Creative District, recertification, Creative Plan, "founding partner organizations" meaning, staffing, and scaling plan. January 21, 2025 City Council Business Meeting Page 3 of 6 DRAFT Public comment: There was no public comment. Discussion ensued around appreciation for everyone involved and the Creative District program for Port Townsend. Motion: Ben Thomas moved to approve Resolution 25-003 Authorizing the City Manager to Execute a Transfer of Ownership Agreement with Port Townsend Main Street Program for the Port Townsend Creative District to the City of Port Townsend. Owen Rowe seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 25-004 Authorizing the City Manager to Negotiate and Execute Agreement for Services Melody Sky -Weaver and Mari Mullen presented Resolution 25-004 Authorizing the City Manager to Negotiate and Execute Agreement for Services which included annual service agreement, workplan and budget request, street scape enhancements, uptown raingarden, Earth Day, 40th Anniversary, and tax incentive program. In response to Council's clarifying questions Mari Mullen and staff explained how to get credit, 150k in 2025 budget, and raingardens downtown. Public comment: There was no public comment. Discussion ensued around continuing work with Main Street. Motion: Amy Howard moved to approve Resolution 25-004 Authorizing the City Manager to Negotiate and Execute Agreement for Services Owen Rowe seconded. Discussion ensued around economic drivers. Vote: motion carried unanimously, 7-0 by voice vote. Update City Council Rules of Procedures, Section 5.5 City Manager Evaluation People and Performance Director Cynthia Shaffer presented the Update to City Council Rules of Procedures, Section 5.5 City Manager Evaluation which included agenda bill, timeline, proposed changes to clarify process, additional meetings with City Managers, and presentation by City Manager for self -assessment. In response to Council's clarifying questions staff explained timeline, Special January 21, 2025 City Council Business Meeting Page 4 of 6 Session proposals, format of goal setting, and if City Manager is prepared for DRAFT timeline. Public comment: There was no public comment. Discussion ensued around timeline, Culture and Society involvement, March 31 if needed, Special Session notice, logistics, feedback from City Manager, April 7 meeting, April 21 meeting, modifying timeline, March 31 is optional, proceed as presented, goals and criteria, and Cynthia will send out evaluation materials. Motion: Monica MickHager moved to approve updates to City Council Rules of Procedures, Section 5.5 City Manager Evaluation and Proposed City Manager Performance Evaluation Timeline with new verbiage added to the March meetings. Owen Rowe seconded. Discussion ensued around appreciation for staff for work with Committees regarding City Manager evaluation and compensation. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Faber provided the Presiding Officers' Report which included KPTZ show about potholes, People's March, and Washington State Parking Coalition Letter. Discussion ensued around Washington State Parking Coalition Letter. Motion: Owen Rowe moved to authorize the Mayor to sign the letter on behalf of the City Council. Libby Wennstrom seconded. Discussion ensued around not precluding people from building parking, AWC concerns, local control, and raising a profile on topic. Vote: motion carried unanimously, 7-0 by voice vote. Mayor Faber continued his Presiding Officer's Report which included the City's E-News Council column schedule. Discussion ensued around E-News Council column schedule and logistics. Deputy Mayor Howard explained the Equity, Access, and Rights Advisory Board workplan approval, budget request, and moving the EAR Advisory Board enabling resolution and motion to be included in February 3 meeting. In response to Council's clarifying questions staff explained the EAR Advisory Board budget. January 21, 2025 City Council Business Meeting Page 5 of 6 Discussion ensued around workplan acceptance related to budget and numbering By FT T document. Motion: David Faber moved to approve the 2025 Workplan from EAR subject to the 2025 budget allocated to them. Amy Howard seconded. Deputy Mayor Howard requested public comment. Public comment: There was no public comment. Vote: motion carried unanimously, 7-0 by voice vote. SUGGESTIONS FOR FUTURE AGENDAS Deputy Mayor Howard stated she would like EAR tasking previously discussed at next meeting. Council member Nelson suggested having a topic on homeless encampment at DSHS at an upcoming agenda. Discussion ensued around scheduled clean up at DSHS, Point in Time Count, voluntary clean up and not a sweep, coordinated community response, OlyCAP presentation to Council, outside boards, 5-year Housing Homelessness Plan, City's role, Dept of Commerce Grants for encampments in the Right of Way, police navigator funding, clean up funding, CARES program, City funded navigator program, and bringing topic to agenda setting. COMMENTS FROM COUNCIL Deputy Mayor Howard stated she is out of town for the next ICG meeting. ADJOURN There being no further business, the meeting adjourned at 8:09pm. Attest: Alyssa Rodrigues City Clerk January 21, 2025 City Council Business Meeting Page 6 of 6 City0f Port ' m�10 Townsen Submitted By: Mayor Faber Department: Mayor Agenda Bill AB25-011 Meeting Date: February 3, 2025 Agenda Item: Consent VIII.0 ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 30, 2025 Contact Phone: 379-2980 SUBJECT: • Reappointment of Troy Surber (Position 2, Term Expires December 31, 2027) to Civil Service Commission CATEGORY: BUDGET IMPACT: n/a ❑x Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: • Reappointment of Troy Surber (Position 2, Term Expires December 31, 2027) to Civil Service Commission ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑x Other: I�TC,,1,TRt=S, &,TR�klL,11r1/IUIf111i1',7j CickFiager Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Pos. Name & Experience Exp. 1 Matt Miner 5/1/25 2 Jim Todd 5/1/26 3 Richard Hefley 5/1/27 4 Pamela Adams 5/1/25 5 Rebecca Kimball 5/1/25 6 Russell Hill 5/1/27 7 Deborah Jahnke, Chair 5/1/27 LO[DCf1;1311(R riff3 iWals6h Meets 3:OOpm quarterly 2nd Tuesday at City Hall Pos. Name & Role Exp. 1 Owen Rowe, Chair (Elected Official) N/A 2 Sarah Copley (At Large Position) 5/1/26 3 Cindy Finnie (At Large Position) 5/1/25 4 Katy Goodman (Recipient) 5/1/25 5 Rebecca Beebe (Recipient) 5/1/27 6 Danielle McClelland (Recipient) 5/1/25 7 Denise Winter (Recipient) 5/1/25 8 VACANT (Collector) 5/1/22 9 Kate Philbrick (Collector) 5/1/25 10 Natalie Maitland, Fort Worden PDA Designee (Collector) 5/1/26 11 VACANT (Collector) 5/1124 ; 12 Main Street Designee (Nonvoting) 5/1/27 13 Designee (Nonvoting) 5/1/26 14 VACANT(Nonvoting) 5/1/20 F11f41711111L1 TBD Pos. Name Exp. 1 Catharine Robinson N/A 2 Earll Murman N/A 3 John Nowak N/A 4 Richard Jahnke N/A 5 VACANT N/A 6 VACANT N/A 7 VACANT N/A 8 VACANT N/A fllT41t P111f11�1 C1 I1 (,7 CiS Jn Li(if "J&f1 11 kkaa , Meets 3:OOpm 1 st Tuesday at City Hall Pos. Name Exp. 1 Kathleen Knoblock 5/1/26 2 Michael D'Alessandro 5/1/26 3 Monica Mader 5/1/26 4 Walt Galitzki 5/1/27 5 VACANT 5/1 /24 6 Craig Britton, Chair 5/1/25 7 VACANT 5/1/25 kRTS CCi1 flb C 661 I.fai 816h'Ths Meets 3:OOpm 1st Wednesday at City Hall Pos. Name Exp. 1 Simon Lynge 5/1/26 2 Alexis Arrabito 5/1/26 3 VACANT 5/1/26 4 Heidi Tullman 5/1/27 5 Lindsey Wayland, Chair 5/1/25 6 Anna Quinn 5/1/25 7 Joe Gillard 5/1/27 8 Dan Groussman 5/1/25 9 Cristina Silva 5/1/27 L[BRA1t 1C11rf ClR lttfl i3=71,,..... „ .. C6uril.fas6n.1�� Meets Bi-monthly 1:OOpm 2nd Tuesday at the LLC os. Name hxp. 1 William C. "Chuck" Henry 5/1/25 2 Kathleen Hawn 5/1/27 3 Susan Ferentionos 5/1/27 4 Diane Walker 5/1/26 5 Alyssa Fuehrer 5/1/26 6 Diana Grunow 5/1/26 7 David Tolmie 5/1/25 PECr, �S CC)4RDINAT Na CO TE1�'(8) Meets 3:30pm 2nd Tuesday at the Gael Stuart Building Name City Council (Chair) Joanna Sanders, City Clerk Melody Eisler, Library Director John Polm, School District Superintendent School District Video Instructor Richard Durr, School District Representative VACANT, Video Profes i'onaf Citizen Representative VACANT, Studont Representative VACANT Producers'Group Representative (Optional) VACANT Education Group Representative (Optional) ettlrrf TE AcTta ca 1 T 1: Meets bi-monthly 3:00 p.m. on 2nd Tuesday Pos. Name Exp. 1 Jefferson County BoCC ( Kate Dean) N/A 2 City Council (Owen Rowe) N/A 3 JeffPUD (Jeff Randall) N/A 4 Jefferson County Public Health (Laura Tucker) N/A 5 Jefferson Healthcare (Kees Kolff)- Chair N/A 6 Jeff. Transit (Nicole Gauthier/Sara Peck) N/A 7 Port of PT ( Carol Hasse/Eric Toews) N/A 8 PT Paper Corp. (Michael Clea) N/A 9 Cindy Jayne - Vice Chair 12/31/26 10 Crystie Kisler - At Large 12/31/25 11 David Wilkinson 12/31/25 12 Jaime Duyck 12/31/27 13 Krista Meyers - At Large 12/31/27 14 Kate Chadwick (Policy) 12/31/26 15 Dave Seabrook 12/31/27 RI Y,,A1it tHTfi `31 R111 „ oun if Cra bs 1 my Mowed Meets 2nd Thursday at 12:30 at Council Chambers Pos. Name Exp. 1 Stephanie Burns 5/1/25 2 Gabrielle Vanwert 5/1/26 3 Julia Cochrane 5/1/27 4 Cameron Jones 5/1/25 5 Aimee Krouskop 5/1/26 6 Alyson McWilliams 5/1/27 7 VACANT 5/1125 8 VACANT 5/1126 9 Francisca Ramirez Aquino 5/1/27 Meets 6:30pm 2nd & 4th Thursday at City Hall Pos. Name Exp. 1 Samantha Bair Jones, Vice Chair 12/31/27 2 Stephen Mader 12/31/26 3 Rick Jahnke, Chair 12/31/27 4 Viki Sonntag 12/31/26 5 Lois Stanford 12/31/25 6 Robert Doyle 12/31/25 7 Andreas Andreadis 12/31/27 CIN L S AVt Cali I SION Meets as needed Pos. Name Exp. 1 Darryl Elmore 12/31/25 2 L3 Troy Surber 12/31/24 Richard Sussman 12/31/26 PORT WOR[ Efwf Council Liaison: Libby Wennstrom Meets at Fort Worden Commons B Pos. Name Exp. 1 Brad Mace 10/24/25 2 Tracy Garrett 10/24/25 3 David King 10/24/26 4 Andrew Cashin 10/24/26 5 John Begley 10/24/24 6 Steve Dowdell 10/24/24 7 Robert Davis 10/24/24 8 VACANT 10/24/22 9 10/24/25 10 10/24/25 11 10/24/25 City0f Port ' m�10 Townsen Agenda Bill AB25-012 Meeting Date: February 3, 2025 Agenda Item: Consent VIII.D ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: Richard Gould, Finance Manager Date Submitted: January 17, 2025 Department: Finance SUBJECT: 2024 Third Quarter Financial Update CATEGORY: ❑x Consent ❑ Resolution Contact Phone: 360-379-4406 BUDGET IMPACT: Expenditure Amount: ❑x Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: Included in Budget? Yes ❑ No ❑x The Third Quarter Financial Report for 2024 provides a summary of the financial activity through September. Financial results remain on target. The City's reserves continue to remain strong and within policy parameters, keeping the City in a good financial position. Key general government revenues such as sales tax, property tax, lodging tax and development and permitting fees are on target and coming in as expected primarily due to strong results in the retail, construction, and accommodation segments of the market. Real estate excise tax results show transaction activity has slowed in comparison to the last couple of years. The City continues to reap revenue benefits from the new investment strategy implemented by the finance department due to the higher interest rates. Due to this success, we will continue to increase investments in 2024 by leveraging the higher interest rates as long as we are able to and thereby maximizing investment revenue. The City remains in a good financial position. Revenues are coming in as expected while expenses are under budget due to vacancies and timing of projects. The City is positioned for the higher expense activity (capital projects) that did not occur this year even as some of this moves into 2025. The Consumer Price Index or CPI peaked in 2022 and continues to drop now at 3.0% down 1.6% from a year ago at this time. We continue to watch for other key indicators in the national economy that will impact us locally. Some of those indicators include the real estate market trends, corporate orders and profits, plus overall employment. There is no way to know the future, but the goal is to remain thoughtful and diligent while utilizing the resources we have available without overextending our bounds. Staff continues to look for the right balance. As a cash basis reporting entity, some of the variances to the annual budget identified in the report summaries may be a result of timing of either the cash receipt of the revenues or cash payment of the expenditures. ATTACHMENTS: 1. 2024 Third Quarter Fund Summary CITY COUNCIL COMMITTEE RECOMMENDATION: Place this on the Consent Agenda. RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the 2024 Third Quarter Financial Report. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: NV W w m O O V ey m oa O H w V m w. 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V 2 1 h Q N N 2 d Y E C a Q o O i� m a w `w a Z c, m¢ q 0 E E G �.., c v w E `v y E E m c E m p U Z 2 W ^�^11 €€O W, W O j, O O w O O Q O Q Z 0 Q m m w Q V V H d, (7 vi V (7 m vi a w w ? i%, a 2, u.'. l7 Quarterly Financial Report FY 2024 Q3 September 30, 2024 PropertyTax ......................................................... 5 SalesTax .......................................................... 5 Real Estate Excise Tax ............................................. 6 Business and Occupation Tax ....................................... 6 AllRevenue......................................................... 7 All Expenditures.................................................... 8 Wages & Benefits ................................................... 9-10 Debts & Investments ................................................ 11-12 Pi wro Ity0f Townsen 2024 Third Quarter Report 2024 - Fund Financial Status Analysis The following analysis concerns the third quarter financial report for 2024. This analysis provides a summary of the financial activity through September 301h. The third quarter is usually more indicative of the budget due to its inclusion of three-quarters of the year revenues and expenditures, such as property tax revenue and the liability insurance annual payment. Property tax revenue, for example, now has a reliable trend to be measured upon. This is also true of other main revenues such as sales taxes and real estate excise taxes (REET). The same can be said for many expenditures as well such as labor costs (wages and benefits), debt and interfund transfers (including overhead allocations). The fund balance has increased by $4.01m as of September 301h. In the 2024 budget the City is projected to see a decrease in cash of $1.81m. Looking at the "revenue vs expense" summary statement you can see that the most significant reasons for this current $5.8m difference can be found in Enterprise Funds ($4m), Special Revenue Funds ($1.1m) and Debt Service Funds ($824k). Single significant impacts are seen in ARPA, as transfers have yet to be made for a projected $1.4m and in the Water/Sewer Fund where transfers, payroll and Water Quality/WTF Operations are significantly under budget ($12%). Storm Operations is under budget at this point (6%), possibly due to lower levels of staffing and capital activity. Though the City is struggling with some understaffed departments (finance/police/public works) we, the staff have been able to positively manage the 2024 budget keeping the City in a strong financial position. The following comments highlight other significant activity in Q3: • Investments continue to bring in over budget revenues due to the aggressive policy change that was first started in 2023. Of the $697.5k budgeted revenues projected in 2024, we have exceeded the budget and earned $758k. This is significantly over budget and projects out to come in near $1m. In 2023 at the 9-month mark the city earned $429k at this point, a growth of almost 77% in 2024. The 2022 total investment interest earned was $75k, the policy is working to great benefits for the city's revenue. • Budgeted expenditures for 2024 stand at 22.8% under the projected budget amount for the three-quarter mark, almost $15.2m. Some of this is due to timing on capital projects, for example. Though the city is short staffed and there are "savings" on labor costs, much of this is made up by increased consultant costs. ARPA transfers (costs) have yet to be made but certainly will be by year end and this makes up 10% of the mid -point cost reductions. • Budgeted Revenues are under budget by 15%, nearly $9.7m less than projected. The single biggest impact here is on the Water/Sewer Capital Fund which is under budget by $7m. This is due to capital projects and miscellaneous water and sewer revenue budgeted amounts surpassing $4.3m. Significant revenue trends are provided in the trend analysis reports that we have included with the main revenue/expenses budget in the actual report. The main revenues that we have prepared these trend analyses reports for include: (1) property taxes (6.7% growth); (2) sales taxes (19% growth); (3) real estate excise taxes (decline of 12%); (4) permits (declined 10%); (5) business licenses (3% growth) and (6) business & occupation taxes (12.7% growth). The thought process was that this would give a good indication of how the economy of Port Townsend was trending. The 2024 budget was amended in the Budget Supplement prepared in August and this is addressed in this third quarter report. Most of this supplement was focused on cleaning up the rushed budget preparation in late 2023 due to staffing shortages. I mention this due to two adjustments (journal entries) to prevent the Capital Project Funds (300's) from having a negative balance. This was addressed by accelerating interfund transfers from the General Fund, Street Operation Fund and the Real Estate Excise Tax Fund. This mostly came about due to grant proceeds timing issues being received in July and August. Overall, the City of Port Townsend's cash position and fund reserves are strong. Staff recognize that the tardiness of these third quarter reports is not optimal and is committed to having fourth quarter reports ready for review at the February Finance and Budget Committee Meeting. Thank you. �icliaad j4. G%uued Finance Manager :l Property Tax Property Taxes are up by 6.7% from 2023 as of September 301h. This is a sign of multiple indicators such as assessed valuation and possibly new construction along with the 1% allowable on property tax increases. This is a positive sign though it is down from 11.7% of growth last year at this time, it is still strong. Especially considering the limitations on raising property taxes in Washington State. In the next chart, sales tax growth is growing at a rate of 19% as of September 301h. This is up from last year when it was growing at a rate of 11 % at this point. Another strong indicator is that Port Townsend's economy is doing well in 2024. Real Estate Excise Taxes Real Estate Excise Taxes (REET) are collected from all real estate transactions. The utilization of this revenue is restricted to capital projects and projects identified in the capital facilities plan. Real Estate Excise tax is down as of September 301h by 12% compared with this date last year. However, while this is not great news it is better than last year significantly so, where the downward trend was at 30% from 2022 as of September 301h. It is not a direct indicator of the economy in Port Townsend, but it is likely impacted by higher interest rates than in 2021 and early 2022. Business and Occupation Tax Another major revenue source for the General Fund is Business and Occupation tax (B&O). Port Townsend collects this tax from businesses operating within city limits. For 2024, the budget for B&O tax is $3,905,702. So far, Port Townsend has collected $3.4m or 89% of the amount budgeted, or 12% over budget. C1 All Revenue The table below shows the current revenue received through September for all funds. The City has currently received 60% of all budgeted revenues. Beginning fund balances are excluded from this table. Note: Revenues do not include the beginning balances for ease of reviewing current year revenue to budget estimates. l ��1��1��1/1a�1a r �rrrrrrllrr�lll, i rrrrio/io Revenues Year-to-date thru September Fund Types 2024 Budgeted YTD Revenues %Received General Fund 15,567,011.00 11,003,771.75 71% Drug Enforcement 0.00 0.00 0% ..... ....-9.. y ......... Contin enc Fund 45,000.00 5,472.69 12% ARPA 25,000.00 21,058.51 84% Street O erations Fund 1 ,771 ,003.00 1 ,306,334.24 74% Transportation Benefit Fund 626,500.00 422,923.86 68% ..... ......... Library Fund 1,262,705.24 783,344.11 62% Real Estate Excise Tax Fund 695,000.00 433,235.70 62% PW Admin Fund 0.00 0.00 0% Lodging Tax Fund ..... ......... 535,000.00 430,642.58 80% Fire and EMS Fund 0.00 299.58 0% Affordable Housin Fund 95,000.00 13,476.73 14% Community Dev Block Grants 20,000.00 21 ,339.40 107% Community Services Fund ..... ........ ......... 3,017,012.00 2,306,012.87 76% G.O.Debt Service Fund 1,507,896.00 1,129,176.70 75% General CIP Pro'ects 927,307.00 693,762.60 75% Street Vacation Proceeds 0.00 1,504.41 0% Street CIP Fund 6,3 38,5 39.00 3,049,499.29 48% 2015 GO Bonds 0.00 0.00 0% 2017 GO Bond 2,500.00 2,107.78 84% 201 8 GO Bonds 5,000.00 4,495.83 90% 2020 GO Bond 0.00 0.00 0% Water Sewer Fund 10,716,086.00 8,844,435.11 83% Storm Operations Fund 1,223,824.00 1,115,811.10 91% Storm Capital Fund 598,655.00 485,234.61 81% Water Sewer CIP 7,295,215.00 282,695.15 4% 1956 Transmission Line Fund 5,235,282.00 3,620,929.45 69% 2020 Water Revenue Bond 0.00 0.00 0% Golf Course Fund 21,000.00 3,587.19 17% Water/Sewer Debt Reserve Fund 1 ,536,329.00 92,839.61 6% S stem Develo ment Char e 785,000.00 290,976.53 37% Fleet Replacement Fund ..... .... ......... ......... .......... 925,11 3.00 357,092.84 39% Fleet Operating & Maint. Fund 554,792.00 426,224.19 77% ITO eratin &Maint.Fund 442,316.61 331,769.30 75% IT Replacement Fund 46,600.00 34,968.44 75% Public Works Admininstration . ..... .... ........ ......... ......... 867,845.00 510,402.82 59% Engineering Services 1,879,091.00 741,072.30 39% Unem to ment Self Insurance 25,000.00 50.85 0% Refundable Deposits 0.00 0.00 0% Firemen's Pension Fund 36,000.00 33,507.71 93% ..... .... Golf Course Fund 0.00 0.00 0% Custodial Fund 40,750.00 58,1 53.62 143% Refundable Surety Deposits 30,000.00 18,944.71 63% Memorial Fund 0.00 0.00 0% Total Revenues $64,699,371.85 $38,877,154.16 60% All Expenditures Expenditures remain below the estimate for 2024 except for the Fleet and IT replacement funds. This is due to machinery & equipment purchases for Fleet and replacement computer purchases for IT. r J�� i J 1 f J Jaa l 1 J �� llllll��ll1111111 1 � J J I ."111111�1111I of at l�llli r � llllll%/IIIJJJII J Expenditures Year-to-date thru September Fund Types 2024 Budgeted YTD Expenditures %Spent General Fund 18,019,841.90 11,4 57,3 86.82 64% Drug Enforcement 0.00 0.00 0% Contingency Fund 0.00 0.00 0% ARPA 1,500,000.00 1 82,1 85.04 1 2% Street Operations Fund 1,614,210.43 979,235.32 61% Transportation Benefit Fund 626,500.00 0.00 0% Library Fund 1,246,433.43 898,374.02 72% Real Estate Excise Tax Fund 704,700.00 458,533.20 65% PW Admin Fund 0.00 0.00 0% Lodging Tax Fund 530,117.00 261,957.24 49% Fire and EMS Fund 0.00 0.00 0% Affordable Housing Fund 92,896.00 46,422.00 50% Community Dev Block Grants 20,000.00 0.00 0% Community Services Fund 2,886,855.55 1,834,037.93 64% G O Debt Service Fund 1,068,180.11 276,929.40 26% General CIP Projects 942,051 .00 447,263.46 47% Street Vacation Proceeds 0.00 0.00 0% Street CIP Fund 5,570,488.00 4,22 3,37 5.40 76% 2015 GO Bonds 0.00 0.00 0% 2017 GO Bond 74,000.00 50,309.34 68% 2018 GO Bonds 0.00 0.00 0% 2020 GO Bond 0.00 0.00 0% Water Sewer Fund 12,009,587.14 6,827,303.00 57% Storm Operations Fund 1,901,385.92 1,312,122.63 69% Storm Capital Fund 608,665.00 36,303.26 6% Water Sewer CIP 7,599,21 5.00 679,750.17 9% 1956 Transmission Line Fund 2,065,745.00 523,835.58 25% 2020 Water Revenue Bond 0.00 0.00 0% Golf Course Fund 21,000.00 4,437.87 21% Water/Sewer Debt Reserve Fund 1,668,518.81 966,552.84 58% System Development Charge 705,906.00 247,165.38 35% Fleet Replacement Fund 535,000.00 486,104.88 91% Fleet Operating & Maint. Fund 1 ,673,058.01 868,051 .87 52% IT Operating & Maint. Fund 423,885.00 313,064.92 74% IT Replacement Fund 33,350.00 27,445.12 82% Public Works Admininstration 867,553.51 337,426.58 39% Engineering Services 1,214,864.44 826,408.97 68% Unemployment Self Insurance 25,000.00 7,058.43 28% Refundable Deposits 0.00 0.00 0% Firemen's Pension Fund 26,360.00 7,287.28 28% Golf Course Fund 0.00 0.00 0% Custodial Fund 88,250.00 74,233.01 84% Refundable Surety Deposits 0.00 18.97 0% Memorial Fund 0.00 0.00 0% Total Expenditures $66,363,617.25 $34,660,579.93 52.2% Wages and Benefits Below is a comparison of the total staff labor related costs (wages and benefits) for 2019 through 2025. 2024 is actual yearend numbers which are not audited but are not projected to see significant changes. The 2025 data is based on initial projections. The third table on page 12 shows the actual payroll expenses as of September 301h, which are almost 12.5% ($1.8m) under budget. This is due to staffing shortages. M �� :h :h ' $16,000,000 1113 a I a d s and n fil'S'', $ 14,,&36,939 $14,000,000 $12,000,000 $.1.0,000,000 .... . ..�'TM015,3,,98Q� ........... . �10 i3,7""8,1,„ $8,000,000 $6,000,000 $4,000,000 $2,000,000 20.1.9 2020 202.1. 2022 2023 2024 2021.5 9 I I II I 1 1 1 1111111 �� f ll, f l 1 ------------------------- Payroll Expenditures Year-to-date thru September Fund Dept 2024 Budgeted YTD Expenditures Variance %Spent 010 01 1 120,640.00 51,189.49 -69,450.51 42.43% 010 012 264,863.00 21 2,987.32 -51 ,875.68 80.41 % 010 013 312,247.00 174,981.55 -137,265.45 56.04% 010 014 74,999.00 54,263.00 -20,736.00 72.35% 010 015 344,321.00 238,787.38 -105,533.62 69.35% 010 022 1,296,421.00 900,243.72 -396,177.28 69.44% 010 041 644,768.00 342,191.68 -302,576.32 53.07% 010 051 868,417.00 560,079.14 -308,337.86 64.49% 010 054 2,41 9,894.00 1 ,333,442.02 -1 ,086,451 .98 55.10% 010 080 300,834.00 225,849.98 -74,984.02 75.07% General Fund $6,647,404.00 $4,094,015.28 -$2,483,938.21 61.59% 110 1 111 286,828.00 169,907.78 -116,920.22 59.24% Streets $286,828.00 $169,907.78 -$116,920.22 59.24% 120 120 731,752.00 519,547.89 -212,204.11 71.00% Library $731,752.00 $519,547.89 -$212,204.11 71.00% 150 1 150 75,199.00 54,263.35 -20,935.65 72.16% Lodging $75,199.00 $54,263.35 -$20,935.65 72.16% 199 091 569,674.00 326,850.38 -242,823.62 57.37% 199 132 558,869.00 310,498.70 -248,370.30 55.56% 199 134 168,200.00 116,267.04 -51 ,932.96 69.1 2% 199 140 0.00 0.00 0.00 0.00% Community Services $1,296,743.00 $753,616.12 -$543,126.88 58.12% 411 042 562,489.00 362,866.92 -199,622.08 64.51% 411 403 625,220.00 470,340.76 -154,879.24 75.23% 411 404 555,452.00 348,383.52 -207,068.48 62.72% 411 405 665,905.00 305,166.70 -360,738.30 45.83% 411 406 312,328.00 206,207.90 -106,120.10 66.02% 411 407 364,909.00 254,095.45 -110,813.55 69.63% Water Sewer $3,086,303.00 $1,947,061.25 -$1,139,241.75 63.09% 412 1 501 461 ,731 .00 281 ,316.88 -1 80,414.1 2 60.93% Storm $461,731.00 $281,316.88 -$180,414.12 60.93% 510 600 254,597.00 193,349.83 -61,247.17 75.94% Fleet Operating & Maint $254,597.00 $193,349.83 -$61,247.17 75.94% 520 601 242,156.00 188,076.49 -54,079.51 77.67% IT Operating & Maint $242,156.00 $188,076.49 -$54,079.51 77.67% 540 4 11 520,643.00 242,714.96 -277,928.04 46.62% Public Works Admin $520,643.00 $242,714.96 -$277,928.04 46.62% 555 402 987,964.00 693,286.83 -294,677.17 70.17% Engineering Services $987,964.00 $693,286.83 -$294,677.17 70.17% 595 r 000 25,000.00 7,058.43 -17,941.57 28.23% Unemployment Self -Ins $25,000.00 $7,058.43 -$17,941.57 28.23% 610 1 700 25,000,00 6,267.31 -18,732.69 25.07% Firemen's Pension $25,000.00 $6,267.31 -$18,732.69 25.07% Total Expenditures, $14,641,320.00 $9,To,482.40 $5,490,837.60, 62.50%- 10 Debt and Investments The table below lists all the City of Port Townsend's investments. The city's investment portfolio has been modified in 2023 and 2024 to build a strong "ladder" to ensure necessary funding for capital projects cash flow challenges while also maximizing investment interest revenue opportunities. r;. I 1>> J r. Jrrr Il >>�l>% ��1��J��/llllllll lf/ 1, rrr ao rl r r rrlllr , I%lllllll/lllll � lllllllllllll�ll l l /1111 I Portfolio Diversification Instrument Type Bank Interest Rate Percentage Amount 01 US Treasury Note X3943 US Bank 2.625% 1 .71% 499,645.50 02 Federal Farm Credit X6366 US Bank 5.1 25% 1 .71% 502,000.00 03 - Federal Home Loan X9395 US Bank 4.875% 3.42% 1 ,001 ,282.00 04 - Federal Home Loan X1 81 8 US Bank 4.750% 3.41% 998,610.00 05 - Federal Home Loan X01 23 US Bank 4.750% 1 .72% 503,305.00 06 - Federal Farm Credit X1093 US Bank 1 .875% 3.21% 939,566.00 07 - Federal National Mortgage X2323 US Bank 3.000% 2.22% 649,530.90 08 - Federal Home Loan X0562 US Bank 4.375% 3.41% 998,475.00 09 - Federal Farm Credit X1 819 US Bank 4.500% 3.42% 1,002,502.00 10 - Federal Farm Credit X2324 US Bank 0.000% 2.96% 867,508.00 11 Federal Farm Credit X01 39 US Bank 4.750% 3.47% 1,015,358.00 12 Public Money Market X6818 Kitsap 5.000% 17.49% 5,124,894.41 13 - Certificate of Deposit X41 28 Kitsap 4.740% 7.1 8% 2,103,895.74 14 - Certificate of Deposit X5028 Kitsap 3.920% 7.08% 2,073,484.94 15 State Investment Pool X01 790 LGIP 5.429% 37.60% 1 1,013,564.84 Total Investments 100% $29,293,622.33 Cash in Bank Amount 01 Demand AccountX2611 9,288,183.90 02 -Travel Advance Account X51 1 1 0.00 03 - Payroll Account X341 1 0.00 04 - Escrow Account X791 1 26.07 05 - Petty Cash 0.00 06 - US Bank Safekeeping Account X4581 1 1 7,893.91 Net Cash in Bank $9,406,103.88 Total $38,699,726.21 11 The tables below show total debt and the debt payments for 2024. DeN Scher.h.1h, oon nnn 1" I'I? ,./sn nnn �:snn nnn z�sn nnn s:nnn nnn n.i sn nnn naon nnn n U sn nnn 00 nnn satin /sn nnn nnn s.zsn nnn a:nnn nnn i.i�sn nnn t:snn nnn i z�sn nnn i o(�n nnn 1 /sn nnn I 1 zsn nnn nru� nnn /,o nnn 0o nnn t,o nnn ot, r0t4 ot, otr, tot/ )0)8 o,, o,r! )040 ■LT(O,vid W,f 201 ®l1 020I B()008 Wh) 11O acid Wf201/A■l1 O and WfB.,d 2020 ■I iO 201 o Ba nds ¢Ll( 02018 WaI r d Sewer hr vrnue Ba nd 2020 12 ty0fah lOwnsen Submitted By: Adrian Smith Agenda Bill: AB25-013 Meeting Date: February 3, 2025 Agenda Item: Public Hearing IX.A ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: 01/30/2025 Department: Planning & Community Development Contact Phone: (360)-379-4423 SUBJECT: Public Hearing on Preliminary Docket of 2025 Comprehensive Plan Periodic Review, Resolution 25-005 Related to Periodic Update of the City's Comprehensive Plan and Development Regulations and Adopting a 2025 Periodic Update Preliminary Docket Setting the Scope of the Revisions CATEGORY: BUDGET IMPACT: ❑ Consent ❑x Resolution Expenditure Amount: $0 ❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑ ❑ Contract Approval ❑ Other: ❑x Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: The City of Port Townsend is conducting a Periodic Review of its Comprehensive Plan and development regulations. To ensure compliance with the Washington State Growth Management Act (GMA), the updated Comprehensive Plan must be adopted by December 31, 2025. This agenda sets the first major decision milestone in the update process, adopting a preliminary docket to outline amendments for consideration in the 2025 Periodic Review. The focus of the 2025 Periodic Review is to complete mandatory revisions necessary to comply with the GMA. Per Planning Commission's recommendation, Council will consider docketing a limited number of optional amendments including those suggested by citizens. Setting this docket is the focus of the February 3rd hearing. On February 3rd, 2025, Council will hold a public hearing to adopt the docket for the 2025 Periodic Update. Attachment 1- Resolution has been prepared for your consideration. The Resolution includes five exhibits. Exhibit 1 is the key document, the 2025 Preliminary Docket as recommended by the Planning Commission. It includes both GMA mandated and optional amendments (including suggested amendments and housekeeping). Optional amendments recommended for the 2025 Periodic Update docket can be summarized as follows: 1) Update the Critical Areas Ordinance, Non Motorized Transportation Plan, and Parks, Recreation and Open Space plan for concurrency and alignment with the Comprehensive Plan. Port Townsend Municipal Code Page 2/4 2) Optional amendments making the Comprehensive Plan's goals and policies clearer to implement. 3) Optional amendments relating to housing, increasing capacity for Middle Housing beyond what is currently required by mandatory amendments. 4) Optional amendments related to density, climate resilience, parks, and open space beyond changes required by mandatory amendments. 5) Adopt goals and policies supporting local arts. Corollary amendments to the development regulations would follow in a subsequent phase. Council Discussion: Do you want to adopt the docket as is, or would you like to add or subtract "optional" items from the docket? (Note: mandated items are automatically docketed.) To facilitate discussion of the optional items, refer to Exhibit 1's Item 2, which lists optional amendments recommended by the Planning Commission for docketing. Do you wish to subtract anything from this list? Alternatively, is there something you would like to add? If you are considering adding an item, you may wish to refer to Exhibit 1's Items 6, 8, and 9, which list optional amendments that were not recommended by Planning Commission for this year's docket, and Exhibit 5, which links to public comments on the preliminary docket. As anticipated, the number and complexity of the suggested amendments exceeds capacity. Exhibit 1 contains the Director's assessment of scope, schedule, and resource capacity reflecting the Work Program that would be used for the proposed docket of Items 1-5 and 7. The summary is here: Item Hours Duration Due Deliverable estimate of work date milestone 1. Comprehensive Plan Periodic 500 Q1-Q3 Dec Draft June Update Mandatory Amendments 2025 2025 302025 2. Comprehensive Plan Periodic 500 Q1-Q3 Dec Draft June Update Optional Amendments 2025 2025 302025 2.1 Review and update goals and policies for housing in Port Townsend. The Port Townsend Municipal Code is current through Ordinance 3328, passed January 2, 2024. Port Townsend Municipal Code Page 3/4 2.2 Update policies related to density, to support intentional increased housing and commercial density within developed areas of Port Townsend. This includes but is not limited to reviewing mixed use areas zoning, and parking regulations. 2.3 Edit goals and policies so they are easier to understand and implement. 2.4 Update goals and policies for climate resilience. 2.5 Update goals and policies for parks and open space. 2.6 Include arts goals and policies in the Comprehensive Plan 3. Critical Areas Ordinance Update 120 Q1-Q2 June Draft March 2025 2025 2025 4. Active Transportation Plan Update 200 Q1-Q3 Dec. Draft June 2025 2025 2025 5. Comprehensive Plan Periodic 100 Q1-Q3 Dec. Draft June Update Adoption of PROS Plan 2025 2025 2025 7. Development Regulation Update 300 Q4 2025 June Draft — Q2 2026 December 2026 2025 Exhibits 2-4 are supporting documents to be considered in evaluating the docket scope. Exhibit 2 is a table of all optional amendments that could be placed on the preliminary docket. Exhibit 3 is a staff report providing more detail about the scope of each docket item for the optional and mandatory amendments. Exhibit 4 is the Periodic Review Checklist issued by the WA Department of Commerce indicating statutory changes required with this periodic update. This document provides additional context to the mandatory items in Exhibit 1 Table. Exhibit 5- Public Comment links to public comments made at meetings and hearings on the preliminary docket, as well as comments made throughout public engagement on the Periodic Review. The Port Townsend Municipal Code is current through Ordinance 3328, passed January 2, 2024. Port Townsend Municipal Code Page 4/4 Council's decision to place a proposed amendment on the preliminary docket does not constitute a decision or recommendation that the proposed amendment should be adopted. Items appearing on the preliminary docket will be subject to SEPA review, staff analysis, and further public hearings before the Planning Commission and Council. ATTACHMENTS: Attachment 1, Proposed Resolution 25-005 Exhibit 1. Proposed Preliminary Docket Exhibit 2. Optional Amendment Docketing Table Exhibit 3. Staff Report Exhibit 4. Periodic Update Checklist for Fully -Planning Cities Exhibit 5. Links to Public Comments PLANNING COMMISSION RECOMMENDATION: Planning Commission move to recommend the 2025 Preliminary Docket include all mandatory amendments, updating the Critical Areas Ordinance, Active Transportation Plan, Parks, Recreation, and Open Space Plan, development regulations, and optional amendments including clarifying goals and policies to support implementing the comprehensive plan and updating goals and policies related to housing, density, implementation, climate resilience, parks and open space, and arts, reflecting 2024-2025 Case files 1-7 in Staff's Proposed Preliminary Docket STAFF RECOMMENDATION: Move to approve Resolution 25-005 Related to Periodic Update of the City's Comprehensive Plan and Development Regulations and Adopting a 2025 Periodic Update Preliminary Docket Setting the Scope of the Revisions as recommended by Planning Commission, excluding Case file 6 in Staff's Proposed Preliminary Docket, which was a numbering error and does not address optional amendments related to clarifying goals and policies to support implementing the comprehensive plan, or updating goals and policies related to housing, density, implementation, climate resilience, parks and open space, or arts. ALTERNATIVES: ❑ Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑ Remove from Consent Agenda ❑x Waive Council Rules and approve Resolution 25- 005 ❑ Other: The Port Townsend Municipal Code is current through Ordinance 3328, passed January 2, 2024. Resolution No. 25-005 Page I of 3 RESOLUTION NO. 25-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED TO THE PERIODIC UPDATE OF THE CITY'S COMPREHENSIVE PLAN AND DEVELOPMENT REGULATIONS, ADOPTING A 2025 PERIODIC UPDATE PRELIMINARY DOCKET SETTING THE SCOPE OF THE REVISIONS WHEREAS, on July 15, 1996, the City of Port Townsend ("City") adopted its 20-Year Comprehensive Growth Management Plan ("Plan") through Ordinance 2539 in order to meet the goals and requirements of Chapter 36.70A of the Revised Code of Washington ("RCW") (the "Growth Management Act," "Act," or "GMA"); and WHEREAS, the City adopted its current Zoning Code as Title 17 of the Port Townsend Municipal Code ("PTMC") on April 7, 1997, (Ordinance No. 2571) to comply with the GMA and to implement the Plan; and WHEREAS, since initial adoption in 1996 and 1997, the City has amended the Plan and development regulations through the annual update and Periodic Review processes to ensure the Comprehensive Plan and development regulations remain consistent with the goals and requirements of the GMA as well as emerging community trends; and WHEREAS, Section 36.70A.130(5)(b) of the State Growth Management Act ("GMA") requires that the City of Port Townsend take legislative action to review and, if necessary, revise the Plan and its development regulations by December 31, 2025, to ensure that the Plan and associated development regulations continue to comply with the requirements of GMA; and WHEREAS, to assist GMA planning jurisdictions the State Department of Commerce ("Commerce"), which administers the GMA, provided compliance "checklists" that were used by planning staff and consultants to review the Plan for compliance with the various provisions of the GMA (Exhibit 4 hereto); and WHEREAS, PTMC Chapter 20.04.020(D) States that "the annual docket must be combined with the broader GMA docket or postponed until the year following the update;" and WHEREAS, on December 1 lth 2023, City Council resolved to combine the 2024 annual amendment cycle with the 2025 Periodic Review, and on January loth, 2024, the City published a call for formal applications and suggested amendments to the Comprehensive Plan; and WHEREAS, one formal application was received before the deadline, along with several informal suggestions after the deadline. All were considered for review on the preliminary docket; and WHEREAS, in order to make the most effective use of the City's limited resources available for this periodic update, the Director recommends that the City first process amendments to the Critical Areas Ordinance (Chapter 19.05) not later than June 30, 2025, followed by the Comprehensive Plan, and then Development Regulations in the zoning code and Resolution No. 25-005 Page 2 of 3 subdivision code (Titles 17 and 18 respectively) as indicated in the 2025 Periodic Review Proposed Preliminary Docket (Exhibit 1 hereto). WHEREAS, as provided for in PTMC 20.04.030-.060, the Planning Commission held a properly -noticed public hearing on January 23, 2025, to take public testimony on, and to review and consider, the substance of the checklists and the resultant 2025 Periodic Review Staff's Proposed Preliminary Docket; and WHEREAS, after closing the public hearing on January 23, 2025, the Planning Commission moved to recommend that the City Council adopt the 2025 Periodic Review Staff's Proposed Preliminary Docket; and WHEREAS, the recommended 2025 Periodic Review Preliminary Docket summarizes the results of the compliance review of the City's Comprehensive Plan. It identifies those portions of the plan and development regulations where revisions are known to be necessary in order to comply with the GMA, those portions of the plan where review for possible revision is desirable based upon public input, those portions of the plan that need certain "house -keeping" revisions (e.g., to update tables with new population, land use acreages, reflect current conditions, improve maps, increase readability etc.); and WHEREAS, the City Council has reviewed the Planning Commission's recommended 2025 Docket and conducted a public hearing on February 3, 2025, at which it received additional comment from the public, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend: Section 1. The City Council adopts the Preliminary Periodic Update Docket for the 2025 Comprehensive Plan Update as shown on Exhibit 1 hereto. Section 2. The City Council finds as follows a. that the compliance review required by GMA has been completed using the Commerce Periodic Update Checklist (Exhibit 4 hereto) as a guide; b. that the existing Plan is in compliance with the GMA, except for the issues identified in the Commerce Periodic Update Checklist in Exhibit 4; c. that required updates to the Plan and development regulations that will be considered by the City are listed in the Optional Amendments Docketing Update Table (Exhibit 2) and 2025 Periodic Review Preliminary Docket (Exhibit 4). Section 3. Only the work tasks for issues identified in the Preliminary Periodic Update Docket will be accomplished during the 2025 GMA periodic compliance update. Section 4. Staff is directed to process revisions to the Critical Areas Ordinance and Shoreline Master Program during the Periodic Review for adoption prior to adoption of the 2025 Comprehensive Plan. Resolution No. 25-005 Page 3 of 3 Section 5. The City hereby adopts the following attachments that fulfill the GMA requirements for a compliance review and work program for the City's 2025 Periodic Update of the Plan: Exhibit 1: Preliminary Periodic Update Docket for 2025 Comprehensive Plan; Exhibit 2: Optional Amendments Docketing Update Table; Exhibit 3: Staff Report, dated January 17, 2025; Exhibit 4: Department of Commerce Periodic Update Checklist for Cities; Exhibit 5: Links to Public Comments. Section 6. This resolution is effective immediately upon its adoption. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 3rd day of February, 2025. David J. Faber Mayor Attest: Alyssa Rodrigues City Clerk fV C O ro lu a) Q O 4 N a) Ln O ate+ a) � ro L C a ro 4O ro _ N � ro E CL C V L75 L Y (U O a) .0 uO> V E ro p Ln c E ro t, O-VV a {�yi/� � � a. C 1 O oCa� 1 U o f �u Q _ Lnro O C a_+ E CL ra a =0 E(u E ro � � � (U ate' a)(n a) 4-j Li J 4-1 O U)4- (U W � VfG. 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Update for RCW 36.70A.070(1) (amended in 2023) for consideration of urban planning approaches that increase physical activity and reduce per capita vehicle miles traveled within the jurisdiction, but without increasing greenhouse gas emissions elsewhere in the Land Use state. Update for RCW 36.70A.070(1) (amended in 2023) for estimates of population densities and building intensities based on future land uses Land Use and housing needs. Update land use map to fully meet requirement of RCW 36.70A.150 which requires the identification of lands useful for public Land Use purposes. Update to fully meet RCW 36.70A.070(1) for identification of open space corridors and green Land Use spaces within and between urban growth areas. Include best available science and conservation or protection measures for anadromous fisheries to fully meet WAC 365-195-900 Land Use through -925. Include the siting of organic materials management facilities as identified in local solid waste management plans to meet OM reduction and diversion goals, based on a new Land Use section of RCW 36.70A.152 from HB 1799. Update for RCW 36.70A.070(1) (amended in 2023) to give special consideration to achieving environmental justice in goals and policies, including efforts to avoid creating or worsening Land Use lenvironmental health disparities. The land use element must reduce and mitigate the risk to lives and property posed by wildfires by using land use planning tools and through wildfire preparedness and fire adaptation measures, based on RCW 36.70A.070(1) Land Use (amended in 2023). Update inventory and analysis of existing and projected housing needs over the planning period, based on RCW 36.70A.070(2)(a) Housing (amended in 2021). Identify capacity of land for housing including, but not limited to, government -assisted housing, housing for moderate, low, very low, and extremely low-income households, manufactured housing, multifamily housing, group homes, foster care facilities, emergency housing, emergency shelters and permanent supportive housing for update to RCW Housing 36.70A.070(2)(c) (amended in 2021). Include adequate provisions for existing and projected housing needs for all economic segments of the community, including documenting barriers and actions needed to achieve housing availability, for RCW Housing 36.70A.070(2)(d) (amended in 2021). Identify, review, and reword policies and regulations that result in racially disparate impacts, displacement, and exclusion in housing. This includes zoning that may have a discriminatory effect, disinvestment, and infrastructure availability for RCW 36.70A.070 Housing (2)(e) (new in 2021). Establish policies and regulations to address and begin to undo racially disparate impacts, displacement, and exclusion in housing caused by local policies, plans, and actions for RCW Housing 137.70A.070 (2)(f) (new in 2021). Identify areas that may be at higher risk of displacement from market forces that occur with changes to zoning development regulations and capital investments for RCW Housing 36.70A.070 (2)(g) (new in 2021). Establish anti -displacement policies, with consideration given to the preservation of historical and cultural communities as well as investments in low, very low, extremely low, and moderate -income housing; equitable development initiatives; inclusionary zoning; community planning requirements; tenant protections; land disposition policies; and consideration of land that may be used for affordable housing for RCW 36.70A,070 (2)(h) Housing (new in 2021). Adopt multimodal level of service standards for all locally owned arterials, locally and regionally operated transit routes that serve UGA's, state- owned or operated transit routes that service urban areas if the department of transportation has prepared such standards, and active transportation facilities to serve as a gauge to judge performance of the system and success in helping to achieve environmental justice for RCW 36.70A.070 (6)(a)(iii)(B) and (C) (amended Transportation in 2023). Identify specific actions to bring transportation facilities and services to established multimodal LOS for RCW 36.70A.070 (6)(a)(1) and RCW Transportation 46.70A.070 (6)(a)(iii)(E) (amended in 2023) Create a forecast of multimodal transportation for at least 10 years including land use assumptions used in estimating travel for RCW 36.70A.070(6)(a)(1) and RCW 36.70A.070 Transportation (6)(a)(iii)(E) (amended in 2023) Create a projection of state and local system needs to equitably meet current and future demands and equitably implement the multimodal network for RCW Transportation 36.70A.070(6)(a)(iii)(F) (amended in 2023). Create a transition plan for transportation as required in Title II of ADA. Perform self - evaluations of current facilities and develop a program access plan to address deficiencies and achieve the identification of physical obstacles, establish methods, preform modifications and identify leadership roles for RCW Transportation 36.70A.070(6)(a)(iii)(G) (new in 2023). Create an active transportation component to include collaborative efforts to idetify and designate planned improvements for active transportation facilites and corridors that address and encourage enhanced community access and promote healthy lifestyles for RCW Transportation 36.70A.070(6)(a)(vii) (amended in 2023). Create a description of any existing and planned transportation demand management (TDM) strategies, such as HOV lanes or subsidy programs, parking policies, etc. for RCW Transportation 36.70A.070(6)(a)(vi). Create an analysis of future funding capability to judge needs against probable funding Transportation resources for RCW 36.70A.070(6)(a)(iv)(A). Create a multi -year financing plan based on needs identified in the comprehensive plan, the appropriate parts of which serve as the basis for the 6-year street, road or transit program for RCW 36.70A.070(6)(a)(iv)(B) and RCW Transportation 35.77.010. Include a discussion of how additional funds will be raised or how land use assumptions will be reassessed to ensure that LOS standards will be met if probable funding falls short of meeting identified needs of the trnasportation system (including state transportation facilities) for Transportation RCW 36.70A.070(6)(a)(iv)(C) (amended in 2023). Update for RCW 36.70A.070(4)(a) (amended in 2023) and WAC 365-196-420 to ensure general location, proposed location and capacity of all existing and proposed utilities, to include Utilities telecommunications, meet all requirements. Update for RCW 36.70A.070 (4)(b) (new in 2023) to identify and include information and contact information about all public entities, including special purpose districts that own Utilities utility systems. Reword policies/procedures or create new ones that ensure capital budget descisions are in conformity with the comprehensive plan for Captial Facilities RCW 36.70A.070(3)(a) (amended in 2023). Update inventory of existing capital facilites owned by public entities and include green infrastructure for RCW 36.70A.070(3)(a) Captial Facilities (amended in 2023). Create a forecast of needed capital facilites that is based on projected population and adopted level of service (LOS) over the planning period Captial Facilities for RCW 36.70A.070(3)(b) . Create or update proposed locations and capacities of expanded or new capital facilies, infrastructure improvements should consider equity and plan for any potenital displacement Captial Facilities impacts for RCW 36.70A.070(3)(c) Create or update a six year plan that will finance such capital facilities within projected funding capacities and identify sources of public money to finance planned capital facilities for RCW Captial Facilities 36.70A.070(3)(d) and RCW 36.70A.120. Create a policy or procedure to reasses the Land Use Element if probable funding falls short of meeting existing needs, as a note park and recreation facilites shall be included in the capital facilties plan element for RCW Captial Facilities 36.70A.070(3)(e) . If impact fees are collected then identify the public facilities the money will be spent on for Captial Facilities RCW 82.02.050(5). Identify and include information about all public entities, including special purpose districts that own capital facilties for RCW 36.70A.070 (3) Captial Facilities (amended in 2023). Include a 10-year demand estimate, evaluation of service and facilities needs and evaluation of Parks, Recreation, and tree canopy coverage within UGAs, RCW Open Space 36.70A.070(8) (amended in 2023). Include goals and policies to improve climate preparedness, response and recovery efforts. Mandatory for all counties and cities fully planning under GMA and encouraged for New Climate Element others. RCW 36.70A.070(9) (new in 2023). Review and update goals and policies for housing in Port Townsend. Planning Commission, City Council, staff review, and public comments LUP24- identified this item as a high priority. Based on staff capacity, this would AAA 2 include but is not limited to the following: 240 Review Goal 9 for connection with Housing Land Use Element and Goal 16 permit processing. 1 8 Update 9.1 to support new housing units Land Use needed in PT (PC feedback). 8 Reword 9.2 based on PC feedback around ease Land Use of expansion of existing services. 8 Per PC feedback, check with legal team on 9.3 Land Use about all required standards. 16 Land Use Consider 9.4 alongside streets master plan and 16 Edit 9.4 to include sufficient sidewalks, bike Land Use lanes, transit access, etc. (PC feedback). 24 Review 9.5 based on PC feedback around density policies & inclusionary housing Land Use ordinace. 24 Review 9.6 based on PC feedback around development regulations, performance Land Use standards, and permitting. 64 Review 9.7 based on PC feedback to mention Land Use pre -approved designs for ADUs. 8 Reword 9.9, per PC feedback, to reverse the way it is worded and have density attract transit Land Use and require walkability. 4 Review 9.11 with discussion around maximum Land Use densities in residential districts (PC feedback). 24 Review 9.14 and 9.15, per PC feedback, to make Land Use sure they align with PT housing goals. 12 Review 4.1.1a based on desire to create mixed Housing use and higher densities. 24 Edit or rewrite goals and policies to make them easier to understand and implement. Planning Commission, City Council,staff review, and public comments identified this item as a high priority. Based on staff capacity, 3 this would include but is not limited to the following: 534 Rewrite overall land use goal based on PC feedback to center equity, focus on expected population growth, and better define words like Land Use "character". 12 Reword Goal 1 based on PC feedback to make sure the Comp Plan is driving goals and policies Land Use and not the other way around. 8 Review 1.1 and land use map as PC feedback Land Use shares they would like it to be simplified. 16 Consider making 1.7 the main goal, per PC feedback that main goal should be engaging and Land Use drive policies. 4 Land Use Review 2.6, as PC believes this has been done. 4 Consider combining goals 10 and 11 for Land Use economic development goals and policies. 4 Consider rewording or moving 10.4, 10.10, 10.10.4, 10.10.5 just to chapter text (PC Land Use feedback). 12 Remove 11.8 based on PC feedback and move any applicable pieces to implementation Land Use section. 8 Combine policies 11.9 and 11.10 based on PC feedback since both are related to marine uses and port -related uses at the Boat Haven and Land Use Point Hudson. 8 Review 13.2 based on PC feedback that it can Land Use possibly be removed. 8 Review and reword Goal 13 about essential public facilities based on PC feedback and GMA requirements. Recommendation is to add "while assuring compatability with Land Use enviornmental justice and..." 12 Update Goal 14 based on GMA Requirement of Land Use identification of lands for public purposes. 4 Review and reword 14.2 since tiering strategy is Land Use no longer used. 8 Land Use Move 14.5 to utilities policies. 4 Review and reword 17.1. It was noted that historic and cultural resources implies more than just land use. Keep the focus of the goal on people historically in Port Townsend. Look at example from Ellensburg that was specifcally targeted to buildings and objects impacted by Land Use land use. 4 Consider combining and editing 17.4 & 17.5 to support regulations to conserve and preserve qualifying historic structures, walls, and murals Land Use per PC and HPC feedback. 16 Reword 18.2 based on changes with Glen Cove Land Use LAMIRD. 16 Reword 19.1 that discusses shoreline areas to reflect sea level rise and factors from new Land Use climate element. 4 Make changes reflecting revised UGA boundary, acreage, and Countywide Planning Policies Land Use (ensuring they're consistent) 48 Change the word "citizens" to "residents" Land Use throughout whole document. 4 Review Goal 15 to specifically include tribal participation and to reflect other public Land Use engagement practices. 4 Land Use Review 15.1 based on desire to create 12 Review and possibly remove 15.4. due to changed schedule of the capital improvement Land Use plan 16 Review 15.5.1 with specific plans to adopt emergency amendments and define emergency Land Use Ifor this. 1 12 Consider adding goals based on HPC feedback related to maximizing administrative review, equity in accessibility, increasing education, funding preservation of residential properties, Land Use and defining terms. 12 Consider expanding 17.2.2 to encourage maintenance, re -use, and improvement of Land Use existing historic structures per HPC feedback. 16 Reword Goal 18 to include tribal participation in Land Use planning efforts. 8 Consider integrating Goal 1 into either Goal 2 (affordability) or Goal 4 (variety of housing Housing types). 4 Consider moving 1.1 to Goal 2, as it has to do Housing with needs for a variety of future housing. 4 Consider moving 1.2 to Goal 2, as it has to do with the integration of multi -family housing Housing developments. 4 Consider moving 1.3 to goal 6, as it calls for the rezone of areas and would fit well with the goal to promote a greater balance between housing Housing and employment opportunities. 8 Consider renumbering so Goal 2 and 4 are Housing sequential. 2 Consider rewording 3.2 to "Promote access to resources for repair or renovation of homes in Housing poor or fair condition". 4 Housing Review 4.1.1b for contradiction to policy 4.1.1a. 4 Review 4.1.2 for repetition of LU9.3 and Housing possibly remove. 4 Housing Consider moving 4.3. 3.3.1, 4.3.2 to Goal 6. 8 Housing Consider moving 5.3 to Goal 2. 4 Consider rewording 6.1 to "Encourage affordable housing development to support Housing economic development". 8 Housing Review 8.2 and 8.3 for consistency. 4 Transportation Consider renumbering 1.7 to Goal 4. This policy 8 Consider rewording Goal 4 to "Promote a local street system that accommodates multiple Transportation modes of transportation". 4 Consider moving 4.5 to Goal 6 as it aligns with Transportation safe streets goals. 4 Consider moving 5.16 and 5.17 to Goal 4, as they are focused on the street system and Transportation better fit beneath goal 4. 8 Review 5.2 for fulfillment of GMA requiremet Capital Facilities RCW 36.70A.070(3)(e) . 12 Review 10.1, 12.1., 12.2., 12.3, and 12.4 for Capital Facilities consistency. 12 New Implementation Consolidate goals related to implementing the Section goals and policies into a section with timelines 144 11 Update policies related to density (mixed use nodes, zoning, and parking). Planning Commission, City Council, staff review, and public comments identified this item as a high priority. Based on staff capacity, this would 4 include but is not limited to the following: 448 Reword policies 1.7, 9.14, 9.15, 10.1, 10.2, 10.3, 10.4, 12.1, 12.1.3, 12.1.5 for prioritization of Land Use mixed -use nodes. 72 Reword Goal 12 to "Facilitate the development of walkable, transit -oriented mixed -use Land Use centers". 12 Review 12.3 and adjacent policies to determine if PT wants to initiate mixed -use nodes with a Land Use PUD overlay or a zoning change. 96 Review practicality and mixed -use node Land Use implications of 14.6.1. 64 Review 17.2.1 based on prioritization of mixed - Land Use use nodes. 16 Could reword 4.1 and Goal 6 for prioritization of Housing mixed -use nodes. 12 Review goal 7 and 7.1 based on a prioritization Housing of mixed -use nodes. 12 Review 7.2 and 7.3 based on desire to create Housing mixed use. 24 Review 1.9, 3.5, 4.2, 6.4, 9.3.3, 9.10 based on Transportation desire to create mixed use and higher densities. 64 Consider rewording goal 9 into a goal stating to "Encourage parking strategies that promote overall transportation, housing, and land use goals" and a policy stating to "Promote parking standards that do not deter new development Transportation or redevelopment". 8 Consider rewording 9.3.1 to "Reduce minimum off-street parking requirements for new Transportation developments." 8 Review suggested amendment proposals to create policies related to road construction responsibilities, road design, view corridors in Transportation right-of-ways, and storage in right -of ways 16 Could reword 11.1 for prioritization of mixed - Utilities use nodes. 8 Review Goal 8 based on prioritization of mixed - Capital Facilities use nodes. 8 Consider rewording Goal 5 or creating a new Economic Development policy for prioritization of mixed -use nodes. 8 Consider rewording 7.5 for prioritization of Economic Development mixed -use nodes. 8 Review 10.4 and 10.5 for prioritization of mixed - Economic Development use nodes. 12 IMIMM Update goals and policies for climate resilience. Planning Commission, City Council, staff review, and public comments identified this item as a high priority. Based on staff capacity, this would include but is not limited to the 5 following: 124 Consider moving 2.5 to Climate element for consistency with other climate goals (PC Land Use feedback). 4 Review 2.8 to consider moving to climate Land Use element and make more specific (PC feedback). 4 Review and update 7.1 based on PC feedback to further expand quality of stormwater Land Use treatment. 8 Update 7.3 based on parking standards & potential increased rainfall events (PC Land Use feedback). 8 Reword 7.3.2, 7.3.3, and 7.3.7 if parking Land Use minimums are removed. 24 Revise 7.10 based on reduced water usage Land Use during longer summer droughts (PC feedback). 8 Review Goal 8 and the year of 2050 as the year Land Use to cut greenhouse gas emissions by. 12 Review Goal 8 & its policies and likely move to Land Use climate element. 8 Review and consider removing 14.4 based on PC feedback. This policy says "consider allowing the use of alternative, technologically sophisticated individual waste treatement Land Use systems" and PC wondered if it is feasible. 4 Review 14.6.2 based on PC feedback that flood Land Use areas should be considered. 4 Consider moving 4.5, 8.5, 8.5.1, 8.5.2, and 8.5.3 Housing to new climate element. 8 Consider rewording Goal 5 to "Promote a safe and conveient environment for walking and Transportation rolling." 4 Consider adding additional information to 5.7 to provide more detail about how employers might be able to provide bicycle facilities at Transportation employment sites. 4 Transportation Review 5.9 regarding safe route to school map. 12 Review 5.12 to determine if review of all development proposals and street development permit applications is happening for conformance with the Non -Motorized Transportation Plan. Does this need to be added Transportation Ito the code? 12 Expand on agriculture and gardening. Based on staff capacity and existing agriculture uses in the adopted Comprehensive Plan and development regulations, this item is a low priority. This topic would include but is not 6 limited to the following: 28 Review 2.4 to better define agriculture and Land Use intended uses, as recommend by PC. 1 8 Review 2.4.1 on right -to -farm ordinance and Land Use see if we still want this included (PC feedback). 4 Review 2.1, 2.3, and 2.3.1 to further address PC feedback and expand on these points in the chapter text. These are regarding critical areas and natural resource lands. Add more detail on Land Use how much land should be protected. 8 Reword 2.3.2 to address PC feedback and make it more specific. Change wording from "consider" to something like "Identify and enact opportunities for climate change mitigation". Land Use Consider moving to climate element. 8 Review goals for commercial development and manufacturing. Planning Commission, City Council, staff review, and public comments identified this item as a medium priority. Based on staff capacity, this would include but is 7 not limited to the following: 128 Review and consider changes to goal 10 and Land Use 10.1 to discuss box stores (PC feedback). 24 Reword 10.3 and 10.6 to include cycling, transit, Land Use and pedestrian access (PC feedback). 12 Review 10.9 based on location of mixed -use nodes and guidance of streets master plan. Might be best to include in implementation Land Use section. 16 Review Goal 11 based on PC questions. They asked how this goal will be applied to UGA land swaps, how it will be balanced with sea level risk risks and impacts on current manufacturing Land Use land, and want it cross referenced with SMP. 48 Review Land Use 11.3.2 based on prioritization Land Use of mixed -use nodes. 24 Reword Land Use Goal 12 to "Facilitate the development of walkable, transit -oriented Land Use mixed -use centers". 4 Update goals and policies for parks and open space and update Parks, Recreation, and Open Space Plan and adopt as a functional plan within the Periodic Review. Planning Commission, City Council,staff review, and public comments identified this item as a high priority. Based on staff capacity, 8 this would include but is not limited to the following: 218 Update the recent PROS plan to address potential changes in level of service and adopt PROS Plan as a functional plan within the Periodic Review 100 Review Goal 3 alongside PROS Plan (PC Feedback). This goal is focused on PROS and now there will be a whole element to make Land Use sure it aligns with. 4 Revise 3.2.2 based on PC feedback to provide Land Use incentives for increasing dedicated open space. 16 Review 3.4 based on PC feedback to potentially Land Use add metric for wetlands. 16 Review 3.13 based on PC questions around Land Use electic bikes, ATVs, and other powered devices. 20 Consider combining goal 4 and its policies with goal 3 for one goal focusing on parks, rec, and Land Use trails (PC feedback). 4 Land Use Add pickleball to 4.1.2 (PC feedback). 2 Reword 4.4.3 about native plants based on PC feedback. Edit to say "Prioritize the use of native plants to support the habitat, insects, berries, and other habitat functions to support Land Use birds and other suitable urban wildlife". 4 Edit 4.4.4 to incorporate participation from surrounding tribes in the design and development of new park and recreation facilities and providing interpretive opportunities where appropriate. (GMA Land Use requirement to include surrounding tribes) 32 Move all of Goal 5 and its policies to either Goal 3/4 or to PROS element. Goal 5 is focused on Parks & Rec administration & operations. This can be combined with a parks land use goal or Land Use moved entirely to the new element. 1 12 Affirm Port Townsend's commitment to the arts and create clear standards for how the City Arts goals and policies supports the arts 30 (Adopt an Active Transportation Plan based on the current Non Motorized 10 Transportation Plan 1 200 Use existing Non Motorized Transportation Plan, data on transportation in Port Townsend, and public input to create an updated Active Active Transportation Plan Transportation Plan. Rezone parcel on Blaine Street for the future development of mixed- 11 income housing 1 300 A lease with the Friends of the Port Townsend Golf Course, authorized by City Council on December 11, 2023, included a housing plan on the parcel along Blaine Street, to be developed by the 2030s. Rezoning the parcel is the first step in developing more housing on this centrally -located City -owned property with existing infrastructure. However, the location is controversial because the parcel contains a camas prairie (which would need to be buffered from any development) and the driving range (per the lease, the housing plan and course layout option must preserve a competetive 9- Land Use Map hole golf course site plan). Staff Report To: Planning Commission From: Emma Bolin, Planning Director Adrian Smith, Long Range Planner Date: January 17, 2025 SUBJECT: Director's Recommended Docket and Work Program Summary The Director recommends: • Planning Commission select docket items from the 2025 Proposed Preliminary Docket based on the criteria discussed in December and January meetings • Adoption of the 2025 Proposed Preliminary Docket — Exhibit 1 • Given limited resources, unselected docket items be postponed from Periodic Update (2025) for consideration in a future Annual Cycle Introduction and Backeround The City of Port Townsend adopted a comprehensive plan pursuant to the Growth Management Act (GMA) in 1996. The Port Townsend Comprehensive Plan is a policy document that guides growth and future land use decisions in the City. The City's Plan has been recurrently amended over the past 29 years. In addition to regular discretionary amendments, the City also conducted statutorily mandated reviews and update to its Plan and implementing regulations (2004/2005 and 2015/2016) to ensure ongoing compliance with the GMA. Accordingly, much of the foundation of the existing Plan remains generally relevant and appropriate. The GMA mandated review occurs on a periodic basis (currently every ten years). Pursuant to the GMA schedule, the City is again statutorily mandated to review, and (if needed) amend its Plan and implementing regulations by December 31, 2025 (RCW 36.70A.130). The Plan must cover the period from 2025 to 2045. While amendments required to ensure GMA compliance are the focus of the 2025 update, Council will consider including a limited number of optional amendments on the 2025 periodic update docket. The city's capacity to process optional amendments is limited, thus, City Council will need to weigh carefully whether suggested items merit the allocation of additional resources. State Funding - Since the GMA was passed in 1990, the state has provided grant funds to help offset the significant costs associated with creating and updating Comprehensive Plans. The City received $125,000 of Growth Management Act grant funding to complete the 2025 periodic review. The City received two further grants, $50,000 to support implementing middle housing, and $150,000 to improve climate resilience in the Comprehensive Plan and development regulations. The City retained an outside consultant (SCJ Alliance) to review the Comprehensive Plan and development regulations for GMA compliance using the Department of Commerce's update checklist, assist in conducting public engagement, and draft updated codes and regulations. There are currently no additional state grant funds available to assist local jurisdictions in meeting GMA requirements for the 2025 update. Local Funding -The 2024 and 2025 budgets included $125,000 total of grant revenues budget allocated for the 2025 Comprehensive Plan Update. To date, this funding has been used to retain a consultant and for the staff and consultant to review goals and policies in the adopted plan, conduct public outreach, and prepare tools to comply with regulatory mandates, including a draft Housing Needs Assessment and draft Land Capacity Analysis. In 2025, $58,000 will be spent on consultant work to complete grant deliverables; however grant funds are insufficient for the remaining work required. The 2025 budget approved a one-time expense of $48,221 in additional funding. Additional funding may be needed in future years, depending on the adopted work program. Call for Applications - Pursuant to PTMC Section 20.04.035C, the Planning & Community Development Department (PCD) published a call for applications to amend the Comprehensive Plan in the Leader on January 10, 2024. One suggested amendment application was received and combined with the 2025 periodic review per Resolution 23-056. For the 2025 periodic update, the annual docket must be combined with the broader GMA docket or postponed until the year following the update (PTMC 20.04.020D). On December 16, 2024, Council approved Resolution 24-043, postponing the 2025-2026 annual update to after the periodic review. Director's Recommended Scooe and Schedule for the 2025 Docket Exhibit 1 provides the Director's recommendation on the 2025 periodic update docket and suggested scoping for potential postponement. Items on the docket are organized by estimates of when the item could be completed based on available staff hours, and then categorized as follows: • Mandated amendments to the Comprehensive Plan • Housekeeping in the Comprehensive Plan • Optional and Suggested Amendments to the Comprehensive Plan • Mandated amendments to the Critical Areas Ordinance • PROS Plan • Mandated amendments to development regulations • Site -specific rezone of overlay supporting residential uses on Blaine Street Mandated Amendments to the Comprehensive Plan Mandated amendments are automatically placed on the docket per PTMC 20.04.05013(1)(b). Early in the process, the City retained an outside consultant (SCJ Alliance) to review the Comprehensive Plan and development regulations for GMA compliance using the Department of Commerce's update checklist (Exhibit 2). The Director recommends completing mandated and optional amendments to the Comprehensive Plan prior to amending the development regulations, to ensure consistency between the plan and regulations. The City also reviewed the recommended edits to the City's Critical Areas Ordinance for mandated review and consistency with Best Available Science (BAS). The recommended edits are in compliance with current mandates and BAS. The Director has compiled a list of recommended amendments (both mandatory and optional) to the Critical Areas Ordinance. Housekeeping in the Comprehensive Plan The original Plan contained explicit direction regarding its implementation through development regulations. Although most of the goal and policy direction remains relevant, the document could be streamlined and simplified by removing redundant and now obsolete policies (e.g., those that have been accomplished). In addition, housekeeping encompasses minor, non -substantive amendments to improve readability and internal/external consistency (e.g., reference updated functional plans, revise outdated references to State departments/programs). Optional and Suggested Amendments to the Comprehensive Plan The Director is tasked with compiling suggested (non -mandatory) amendments into a preliminary docket (PTMC Section 20.04.050(2)(a)). In December 2023, City Council directed staff to combine the periodic docket with the 2024 annual amendment docket. Staff published notice accepting suggested and site -specific amendment requests through the February 2024 deadline. The City only received one application. After the deadline, staff received three additional informal requests. On the December 12, 2024 meeting of the Planning Commission, the Commissioners suggested drafting amendments that support the broad goals of the suggested amendments and considering these amendments in conjunction with other optional amendments. The specific text of the suggested amendments may later be considered for use in the development regulations or in a future amendment cycle. Other optional amendments were shared through the public engagement process. These were summarized by staff and presented to the Planning Commission and City Council joint workshop on December 9, 2024. Subsequent feedback from the Planning Commission on December 12, 2024 the main categories of optional amendments were further refined by staff and are presented in Exhibit 1. How are Amendments Selected for the Docket? PTMC Section 20.04.060 provides general guidance for selecting which suggested amendments should be included on the final docket. 1) The proposed amendment presents a matter appropriately addressed through the comprehensive plan - The Director compiled a broad range of suggested amendments during the public participation process. Those that would require an amendment to the Comprehensive Plan and development regulations were compiled into the preliminary docket, Exhibit 1. As anticipated, the number and complexity of the suggested amendments exceeds capacity. 2) The proposed amendment can be reasonably reviewed within the available resources and time frame - The substantive work effort will largely be undertaken and completed by the Department of Planning and Community Development, Public Works Department, hired consultants, and a project team including representatives from other City departments and the Planning Commission. Public Works Department staff will be needed to complete required updates to the Transportation and Capital Facilities & Utilities Elements of the Plan. Given limited resources, the Director is recommending that the City proceed as follows: • Planning Commission select optional docket items from Exhibit 1 that can be completed within 2025 and recommend them to City Council • City Council finalize optional docket items from Exhibit 1 to complete in 2025 • 2025 process selected amendments from Exhibit 1 • 2025 process mandatory amendments to the critical areas ordinance (Chapter 19.05) • 2025-2026 process amendments to the zoning and subdivision code (Titles 17 and 18 respectively) • Finally, consider items not selected for 2025 for future work plans. 3) The proposed amendment addresses significantly changed conditions or responds to an expressed desire by the community since the last time the pertinent comprehensive plan map or text was amended and thus warrants review in the current year — Optional amendments in Exhibit 1 addresses significantly changed conditions or respond to an expressed desire by the community. In applying these criteria, the Director relied on Planning Commissioners' preliminary analysis of all currently adopted Comprehensive Plan goals and policies, and on public input received during the public participation process throughout the spring, summer, fall, and winter of 2024. Staff identified eight consistently held values in public input and reviewed proposed amendments for alignment with these values: A. Housing: housing in Port Townsend is unaffordable. The city needs enough housing to support residents, workers, and community members. B. Ecosystem: the Comprehensive Plan needs to address climate change C. Character: people value Port Townsend as a welcoming community with unique people, spaces, buildings, and arts D. Equity and Diversity: the Comprehensive Plan should address racially disparate impacts and displacement, so that Port Townsend can be a better community for people of different ages, races, and income levels E. Parks and Open Space: provide parks and open spaces for people to enjoy F. Jobs: support local businesses and the workforce G. Social Interaction: physical space that makes it easy for people to meet and know each other H. Fiscal Balance: invest money so that it supports other city goals 4) The proposed amendment is consistent with policy implementation in the county -wide planning policies, the Growth Management Act, other state or federal law, and the Washington Administrative Code. Amendments in Exhibit 1 are consistent. Scope of proposed docket for 2025 The Director's Recommended 2025 Docket (Exhibit 1) is ambitious. The timeframe for completing the update is constrained (funded through June 2025, due no later than December 31, 2025). It should be clearly acknowledged that some of the proposed amendments may need to be docketed during subsequent annual Comprehensive Plan amendment cycles if it is determined that additional time is necessary to adequately address concerns raised through the public process/SEPA review. It is anticipated that the schedule will extend beyond June 2025. Next Steps: • Following the hearing, the Planning Commission shall adopt a recommendation, identifying those amendments which it is recommending for city council consideration. • Council shall hold a public meeting to consider: a. The Planning Commission assessment of the comprehensive plan and development regulations. b. Planning Commission's recommendation on the suggested amendments compiled by the director. c. Staff's recommended "update work program" containing the director's recommended scope and schedule. • Council shall hold a public hearing to consider the planning commission's assessment and recommended docket in conjunction with the Director's work program. • Staff will prepare a resolution for Council action that adopts the final periodic update docket containing the scope of changes to the Comprehensive Plan and development regulations. This will be the City's "determination for review/update revisions" fulfilling a major milestone of the "2025 Update" requirement of the GMA (RCW36.70A.130) Exhibits: 1. Proposed Preliminary Docket for the Periodic Update 2. Optional Amendments Docketing Table 3. Department of Commerce GMA Checklist— Comprehensive Plan c: c: c co c: c: co \...N ca (D c: 09 r..s t� C---,0 ' — = c-) £-:::: co 0 < c� co I 0 a� 0 ca 0 �a U) U) ca a) 0- u) - a� . a a) c, 2 r �. 'cy) " a) U) Co a) 0 .ic ., a� cl � Of a) a� o ca) cry ": 0 a'0 ' ? 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Public Comments from the May 9, 2024, Vision Workshop: Irn flroirn::Q�.5092.Q�.?4..p j.1 Public Comments from the July 2024 Planning Studios: Irn fIroirn:.0722.2.Q�.?4..p j.1 Public Comments from July 29, 2024, Youth Studio and 2024 class visits to Port Townsend High School: Irn You�u.th.:-022.9.?Q.2.1..P.�f Public Comments from the October 23, 2024 Workshop: Irn 22A" .12.11 im im ii lm o ca irg/s if Ik:: f Ir0.rxn.l.0 3 0 4.J2.� f. Public Comments from December 9, 2024, Joint City Council and Planning Commission Workshop: Irntt s: 12.........f ....................c...u................o....!2.e.07viiew id::4 .t.sc.np................................................................................................................................................................................................................. irneta iid:::::2301.57 irediiirect::::tiruecit.o.... Irntt s: ciit of t..irainiicus.coinfl IVuetaViieweir. 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Irn 7viiew iid:::::4 12...................y....................................................................................................................................p.......p........................................................................p.................................................................................................................................. 11 iid:::::3350 infleta iid:::::230:�..02 Public Comments from December 12, 2024, Planning Commission Meeting: Irntt s: 12.........if .................cu.. .t...p.a e.c.1233 .... . d4n rcit.o....ue .............. Irntt s: ciit of t.. irai niicus.coinfl IVuetaViieweir. Irn 7viiew iid:::::4 12...................y....................................................................................................................................p.......p........................................................................p.................................................................................................................................. cIj iid:::::3358& nfleta iid:::::230455 Public Comments from January 9, 2025 Planning Commission Meeting: i sai2 .i I.y itIi23 ..?vii.e ......iid.::4 ,irefflirect::::t.irue Irn�t s ciit of �..irainiicus coinfl It11e�aViieweir Irn �viiew ii 12...................y....................................................................................................................................p.......p........................................................................p.................................................................................................................................. 4 11 iid 3401 infleta iid::::237107 Irntt s: ciit of t..irainiicus.coinfl IVuetaViieweir. 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Irn 7viiew iid:::::4cllii 12...................y.....................................................................................................................................p.......p........................................................................p.................................................................................................................................. iid:::::3401.infleta iid:::::2381.09 Irntt s: ciit of t..irainiicus.coirnfl Ila eir cllii 340�.7viiew iid:::::4infleta 12...................y..........................................................................p.........!.....................12........................................................................................................................................................................................................................................ iid:::::2381.25irediiirect::::tirue Irntt s: ciit of t..irainiicus.coirnfl IVIetaViieweir. 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Irn 7viiew iid:::::4cllii 12...................y.....................................................................................................................................p.......p........................................................................p.................................................................................................................................. iid:::::3401.infleta iid:::::2381.28 Irntt s: ciit of t..irainiicus.coirnn IVIetaViieweir. Irn 7viiew iid:::::4cllii 12...................y.....................................................................................................................................p.......p........................................................................p.................................................................................................................................. iid:::::3401.infleta iid:::::2381.29 Irntt s: ciit of t..irainiicus.coirnn IVIetaViieweir. Irn 7viiew iid:::::4cllii 12...................y.....................................................................................................................................p.......p........................................................................p.................................................................................................................................. iid:::::3401.infleta iid:::::2381.30 Public Comments and Public Testimony from January 23, 2025 Planning Commission Public Hearing on the Preliminary Docket: Irntt s: Li of t..irainiicus.coinfl Ila eir cllii 34�.! 7viiew iid:::::4 12...................y..........................................................................p.........!.....................12........................................................................................................................................................................................................................................ infleta iid:::::237970 irediiirect::::tirue Irntt s: ciit of t..irainiicus.coinfl IVuetaViieweir. 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As a conservationist this is an issue I feel particularly strong about and would I would therefore like to voice my concerns and object to any proposed developments that would endanger and further fragment this rare ecosystem. I would also be grateful if you could let me know you've received this email and let me know what is the situation as it currently stands. With best wishes. Seamus. Seamus OBrien National Botanic Gardens Oifig na nOibreacha Poibli Office of Public Works Garraiithe INiiisii6nta na 11...us, U1111 IMochura, U1111 11:3hride, Co Chii1111 IMhant iin, A67 YIIR 12 National Botanic Gardens, Kilmacurragh, Kilbride, Cc Wicklow, A67 YR12 ................... M +353 37 629 3200 .1' ,+353 46 942 3273 https://gov.ie/opw To send me files larger than 30MB, please use the link below https://filetransfer.opw.ie/filedrop/seamus.obrien(o-)opw.ie Email Disclaimer: https://www.aov.ie/en/organisation-information/439daf-email-disclaimer/ �DVaa�, aar �i (3pw dYwla� �a�r fia�Ae�a°K�r�a:6r�a .�er�dr9'�' 17rr Offlr a carp, n;"raWic Uv"'amu �kt�r Re: Camas Prairie, Port Townsend. To whom it may concern, Na Scal6 II'iais tairiCila An R:Seillrbhi s Gidllnlreachta Hi°toir'ic Properties Heritage Services Gall ill the pId iklJ11�UII uIla i..rus olll Ct,/ochisur.a Crlll Bhrurir Co. CIIIl Mhant6in Fire dLluaus al [k,,,sau°ou. rCaar'&ns Kilhaacurrragh k'iVM& Ca. tftdiic:klow Ireland ieildl'hrxno: -a:353 (0)40448844 Facsffax: +.3 r:3 (0)40448815 wnwwv.botaarakgaarderm ie 17th January 2025 My name is Seamus O'Brien and I am Head Gardener at National Botanic Garden of Ireland, Kilmacurragh and I have just become aware that the Camas Prairie in Port Townsend is under threat. Part of our work here at the NBG, Kilmacurragh is the restoration of bulb -rich hay meadows, an endangered ecosystem in Britain and Ireland, where we have lost 98% of these habitats because of modern agricultural practise and urban sprawl. Our meadows are in a historic garden and estate setting and are home to a mix of Irish natives and exotic bulbs, one of the mainstays being the North American camas or quamash, Camassia quamash. They are particularly well-known and regarded as among the best examples in Europe, drawing visitors from across the globe. A few years ago 1 travelled to Port Townsend specifically to study the Camas Prairie and I must admit I found the visit incredibly inspiring. The density of Camassia, Fritillaria, Lomatium and other plants impressed upon me just what a prairie could be as here in Ireland, we have no such examples and it was wonderful to see such a well-preserved camas meadow, something that would have been far more widespread in the region before the arrival of European settlers. The timing of my visit could not have been better, the prairie was in full bloom and deeply impressive and certainly a valuable guide to those of us in Europe creating bulb -rich hay meadows in a garden setting. This a living historical record of an ecosystem that is globally shrinking dramatically. The Port Townsend prairie set in a golf course is especially rich in prairie species and all efforts should be made to protect this. I was shocked therefore to recently learn of proposed housing developments close to the prairie which would undoubtedly have a detrimental effect on what really is a superb relict of a once vast North American ecosystem. Any development of this kind should be avoided, I know from sad experience what a development like this, with the changes they bring to hydrology, reduced air and water quality, impact to pollinators, habitat disruption and increased foot -fall, can have on such a fragile ecosystem. The camas prairie is an incredibly important resource, to Washington State, but also to America as a whole. Port Townsend should be commended for the sterling work it has done in protecting it to the present and every effort should be made to avoid any further development around or near it to preserve it into the future. With veryp_gstwi�oes.. Sean 6us1151.i From: Joni Blanchard To: David Faber; John Mauro; Steve King; PTPC(a)Citvofot.us; CitvCouncil; citvclerk(a)citvofot.us Subject: Farming in City Limits — Date: Monday, January 27, 2025 10:27:21 AM Hello all, I admit I have not been closely paying attention lately to the Comp Plan unfoldings. I trusted in all of you to be making sound decisions and proposals that keep our town's culture and economic ventures intact. But I have just learned that there is a consideration to make farming within the city limits illegal. Seriously??? That is atrocious! Everyone should always have the right to grow their own food on their own property wherever it is. Our farms within the City have been feeding us for decades with their affordable convenient offerings from their farmstands/farmer markets/and Co -Op (vegies/flowers/herbs/trees/bushes. I can't imagine losing them or having our City shut them down. The farms that we do have within our town limits have been decades in the making with top - notch practices resulting in well -cultivated soils for growing some of our best vegies, herbs, flowers, pumpkins, trees, bushes, etc. Are you seriously considering putting the kabosh on decades of hard labor put in and ruin the livelihoods of so many who work those gardens? What are you thinking is the line between 'farming' and 'gardening'? Are you proposing people can't even have a decent sized garden on their properties to grow food for their own families?? Is it just food or are you proposing people don't propagate flower/bush/tree plantings to be planted/sold off elsewhere?? I know those who own large swaths of land that grow trees, bushes, vegetables and whatnot could be building accessory housing in their yards instead of plantings, but are we really going to insist they use their own properties for building on instead of growing things??? Are we really going to tell them to stop growing herbs, food, trees and bushes on their properties? Or that they can't sell their products anywhere? It'd be a shame on all of you for our community to lose gems such as Wilderbee Farms, Far Reaches, Etta's, Collinwood Farms, Shy Acre, even the ]hankes who supply our parks with lovely plantings they propagate. These along with ALL the little roadside fruit/flower/vegie stands all around town that are always a delight to come upon. You should be proud to have such productive farms and nurseries within our town with the people who care so deeply about quality agriculture products from flowers, trees, herbs, and vegies. I'm even going to pull the tourism card out here. Tourists love all this as much as so many of us locals do. This seems right up there with no allowing clotheslines outside on people's properties! (It's illegal in some places!) It's also right up there with creating a feeling as I have with our new president and his administration, that I can't quit paying attention to what kind of fresh hell is happening every day. I'd love to trust my local elected officials to be reasonable and not make such stupid moves as banning growing gardens/food/flowers/bushes/trees/herbs within the city limits. Don't do it. Please. Joni Blanchard (I'd like this to be a public comment for your Feb 3rd meeting, but I can't make that happen from my computer and you don't seem to allow emailing them in anymore) From: Joni Blanchard To: PTPC(a)Citvofot.us; David Faber; John Mauro; CitvCouncil; Emma Bolin; Steve King; citvclerk(a)citvofot.us Subject: City Farming — Date: Monday, January 27, 2025 10:45:07 AM One more thing I'd like to add about our in -town farms. Many of our City farms have been the grounding force behind starting our Port Townsend City farmer's market. The City makes good $$ off of this venture. It's a huge draw for both locals and tourists. Are you proposing that only products from those farms out in the County will be allowed to sell at our City's farmer's market? Please do not follow the Planning Commission's recommendation on this. It is the worst idea I've heard (okay ... amongst the worst) in all my years here. It would be the saddest move ever. Joni From: Barbara Blair To: Alyssa Rodriaues Subject: Hangman"s Tree on Port Townsend Camas Prairie Golf Course Date: Wednesday, January 29, 2025 4:14:55 PM Attachments: Peck.2025 PT City CouncilPlannina Letter.pdf Dear Port Townsend City Council members, I hope this message finds you well. When members of the Native Connections Action Group cicmahan Trail Team collaborated with the Jamestown S'Klallam Tribe to create a trail connecting culturally and historically significant sites selected by the Tribe, we discovered numerous historical sites in Port Townsend (gatay). One such site, the Hangman's Tree located on the golf course, was mentioned in several books, but we were unable to locate it. Recently, our friend Dr. Alexandra M. Peck, a professor at the University of British Columbia in Vancouver and the Audain Chair in Historical Indigenous Art, contributed to the discussion about re -zoning the golf course after reading our letter to the Port Townsend City Council, which was published in the January 15 issue of the Leader. Her attached letter provides valuable insights into settler anti -Indian attitudes and the concept of frontier justice concerning the land and the Indigenous peoples. I am sharing Dr. Peck's letter with you to highlight the significance of what remains of the extensive camas prairie and wetlands, which were largely destroyed by settlers in the gatay valley. In her letter, Dr. Peck documents that the Hangman's Tree is located on the right side of the entrance drive to the golf park, within the 9 acres proposed for re -zoning by the City Council. Now that we have identified its location, we believe it is essential for the City to install a marker at this site. The Chemakum man who was lynched, Kia-a-han, known in English as Daniel Webster, was a signatory of the Treaty of Point No Point in 1855. His descendants still reside in the county today and deserve to have his memory honored with the respect it warrants. Thank you for considering this important matter. Best Regards, Jo Barbara Jo Blair Co -facilitator Native Connections Action Group and member of cicmahan Trail Team, QUUF Barbarai oblair VgmaiLcom 425-417-2164 ALEXANDRA M. PECK, Ph.D. Audain Chair in Historical Indigenous Art Assistant Professor University of British Columbia Department of Art History, Visual Art, & Theory January 13th, 2025 Dear Members of Port Townsend City Council and Planning & Community Development Department, I write to you to submit public comment/public testimony regarding the historical significance of the land that is currently the Port Townsend Golf Course and Camas Prairie Park. I have closely followed the rezoning proposal and, in the following letter, I share pertinent research related to this parcel of land. For context, I am a professor at the University of British Columbia in Vancouver, where I hold the position of Audain Chair in Historical Indigenous Art. An anthropologist and archaeologist by training, I earned my Ph.D. in Anthropology from Brown University. I possess personal and professional ties to Port Townsend, having lived, worked, and conducted academic research here. My dissertation examined S'Klallam history and cultural revival in Jefferson and Clallam counties, and I have lectured and published extensively on Port Townsend's Native past. For almost a decade, my work has emphasized S'Klallam and Chemakum history, and I have acted as an educational consultant for numerous local organizations, tribes, and businessesFinnriver Farm & Cidery, Hama Hama Oyster Company, New Old Time Chautauqua, the Chemakum Tribe, and Quimper Unitarian Universalist Fellowship, to name a few. Furthermore, I am editor of the journal, Archaeology in Washington, and I have compiled a database and map of nearly 400 local sites significant to S'Klallam and Chemakum interlocutors. Approaching the golf course from its paved entrance along Blaine Street, you are met by a large Douglas fir tree to your immediate right, anchored by a light gray boulder. Seemingly unremarkable, this tree possesses a troubling past and offers a stark reminder of Port Townsend's role in anti -Indigenous violence. It was here where a Chemakum man named Kia-a-han was lynched by a vigilante mob in the 19' century. Hanged from the fir tree's branches, Kia-a-han was accused of killing a roaming steer who belonged to Percival Chamberlin, a non -Native farmer in Chimacum. Chamberlin had previously received warnings about his wild herd who terrorized the local community. Hoping to locate his wayward bovine and avoid further scrutiny, he announced that "Indians" could hunt the steers, provided that they report the kill to the farmer, who would then share the beef with the hunter. As luck would have it, Kia-a-han spotted one of the cows grazing near Anderson Lake, and promptly fired his shot. Anticipating a share of his prize, he contacted Chamberlin, but was inexplicably met with anger. Frightened by the homesteader's response, he fled to Station Prairie, where the Jefferson County airport is now located. Chamberlin's wife, a S'Klallam woman familiar with her husband's temper, had secretly recommended this hiding spot. In the meantime, Chamberlin organized a posse of Port Townsend citizens to search for Kia-a-han and enact vigilante justice. After many futile attempts, the group approached Kia-a-han's wife, O'wo-o-ta, threatening to kill their entire family unless Lasserre Building 411-6333 Memorial Road Vancouver, British Columbia, Canada. V6T 1Z2 604.822.8830 alexandra.peckgubc.ca she revealed her husband's whereabouts. Kia-a-han and O'wo-o-ta acquiesced, the mob then handcuffing Kia-a-han and mounting him to a horse. They rode him to Port Townsend, where he was quickly hanged from a limb of the tree that greets you at the golf course. Indigenous oral histories recalled the murder of Kia-a-han, lynched for merely hunting a runaway cow. The Native man's death was documented by Mary Ann Lambert (1879-1966) in her 1961 publication, Dungeness Massacre & Other Regional Tales, on pages 22-24. Lambert was a respected Jamestown S'Klallam historian of S'Klallam and Chemakum descent whose family held ancestral ties to the Discovery Bay area, and whose published works reflected her deep-rooted knowledge of the northeastern Olympic Peninsula. She was partially raised by the famous Discovery Bay couple, Tammoe and James Woodman, who encouraged Lambert to record her childhood recollections for posterity. (Tammoe was a woman of S'Klallam, Chemakum, and Makah lineage born at Discovery Bay, whereas James was an Englishman who kept detailed diaries and stocked the family's enviable library.) Likely prompted by Lambert's monograph and the 1966 National Historic Preservation Act, it was in the late 1960s-early 70s when Dorothy Hunt ("Mrs. Gerald A. Hunt," then the Corresponding Secretary for the Jefferson County Historical Society) filed a nomination with the U.S. Department of the Interior's National Park Service to include the tree on the National Register of Historic Places. When using my online account to access WISAARD (Washington Information System for Architectural & Archaeological Records Data), it appears that the tree's nomination was unsuccessful. This is why the tree is not officially protected, as well as why the site lacks a plaque or signage highlighting its importance. Yet, photos and maps provided by Lambert and Hunt, juxtaposed with a 2025 photo, confirm that the tree in question is indeed the same tree that stands at the golf course today. The area adjacent to the 56 acre golf course possesses further Indigenous significance. For instance, the golf course's miniscule 1.4 acre prairie, which blooms with purple camas and checkered fritillaria in early May, is a mere remnant of a vast prairie and marshland that once encompassed the entirety of Sims Way to North Beach. The region's Indigenous name (Qatay, anglicized as Kah Tai), loosely translated as "Portage," hints at how this unique ecosystem was utilized by Native individuals. One needed to portage or wade their canoe from a landing at North Beach to Port Townsend Bay (along what is now San Juan Avenue) through a series of prairie ponds and bogs because Point Wilson's notorious currents capsized even the sturdiest vessels. Additionally, prairie grasslands were culinary and cultural mainstays for tribes such as the S'Klallam and Chemakum, who dug starchy camas bulbs for roasting and eating, gathered acorns from Garry oak trees (the only oak tree native to Washington), hunted deer and elk who grazed on grasses, and used pole nets to snare waterfowl. Indigenous women inherited and owned rights to prairie parcels which they tended by planting seeds and saplings, weeding out unwanted plants, and propagating vegetal varieties through a combination of Indigenous horticultural knowledge and complex trade routes that provided access to new or desirable plants. Because prairie flora are incredibly receptive to fire, Native women expertly conducted controlled burns on an annual basis to stimulate new growth, eliminate underbrush and vermin, and prevent a much stronger, hotter wildfire from decimating an unmaintained prairie. Upon settler arrival in the 1850s, the Qatay prairie was farmed by non -Natives using irreparably destructive methods. Viewing the prairie as an impediment to progress, settlers allowed their cattle and pigs to graze the prairie to a naked crust, thus accomplishing their goals of clearing the land and feeding their livestock free of charge. It is highly ironic that Kia-a-han died at the Qatay prairie because of a cow, the very animals later tasked with extinguishing the prairie. Settler attitudes toward the local landscape mirrored the treatment of Native individuals in Port Townsend, as illustrated by an 1871 city ordinance that legally banned Indigenous people from entering city limits without a white chaperone, lest they incur a fine equivalent to $2,000 in modern currency. It was also in 1871 when the populous village of Qatay, located along Water Street, was burned down by government officials in an attempt to evict S'Klallam and Chemakum families from the city. Qatay residents were then towed in their canoes via steamship to the Skokomish Reservation, where they were ordered to live. Shortly after, Kah Tai Lagoon was referred to as a troublesome "swamp" in documents from the 1890s, with the waterway soon transformed into the city's dumping ground. By eliminating the prairie and filling its marshes with debris, settlers blocked the portage route and thus prevented the region's former Native residents from accessing the area as they had done for thousands of years. This pattern of "developing" (or, destroying) the lagoon persisted: in the 1930s-40s, infill was added to roughly half of the lagoon to construct Sims Way, and a large remaining portion was filled with sand in the 1960s. The lagoon that you see today is a fraction of what it once was. Just as the protected prairie at the golf course reminds us of a previously massive swath of grassland. Just as the inconspicuous fir tree signals a gruesome murder. Although I have presented you with disturbing accounts of the golf course and its surrounding landscape, even more disturbing is its potential neglect or destruction. Of the prairies that were previously commonplace throughout Washington, only 3% remain intact today. This shockingly low percentage is the result of real estate development, infrastructure, agriculture, and invasive plants, all of which pose serious threats to prairie ecosystems. Yet, the golf course prairie also represents a site of cultural traumaa murder —that risks being buried beneath Port Townsend. I urge us to resist the amnesiac tendencies that often quietly seep into our quaint Victorian seaport town, and to instead acknowledge and preserve (rather than ignore or obliterate) this important landmark. As a city whose council and residents are rightfully concerned about social justice, diversity, and equity, it is prudent to begin our "decolonial" (to use that increasingly ubiquitous yet oblique phrase) work at home, where history exists in our own backyardor, on our own golf course. Protecting the hanging tree and nearby scrap of prairie, as well as promoting public awareness of the significance of these somber places, is one small albeit tangible step that we can take to right historical wrongs. Thank you for taking the time to consider these comments, and please contact me if you require further information. Best, Dr. Alexandra M. Peck Hanging Tree at Port Townsend golf course Sketch drawn prior to 1961 From Mary Ann Lambert's 1961 book, "Dungeness Massacre & Other Regional Tales" Hanging Tree at Port Townsend golf course Photo taken prior to 1961 From Mary Ann Lambert's 1961 book, "Dungeness Massacre & Other Regional Tales" Hanging Tree at Port Townsend golf course Photo circa 1969, Swearingen Studio From National Register of Historic Places nomination form From: Peck, Alexandra To: Alyssa Rodriaues Cc: citvclerk(o)citvofot.us Subject: Re: Public testimony/public comments Date: Friday, January 17, 2025 1:35:59 PM Hi Alyssa, Sure, if you could also submit it for the February 3rd council public hearing, that would be great! Thanks. Best, Alexandra On Jan 17, 2025, at 1:32 PM, Alyssa Rodrigues <aodrigues@city ofpt.us> wrote: [CAUTION: Non-UBC Email] Hi Alexandra, Planning Commission has a Public Hearing on January 23rd but Council does not have one on this topic until February 3. Would you like me to include your comments at that time for Council? If you would like to make public comment for the meeting on January 21 st you will need to use the Public Comment Submission Form which it looks like you may already have. Thankyou, Alyssa Rodrigues) City Clerk City of Port Townsend I www.oitvofpt,us I arodriguesC�boitvofpt.us 250 Madison St. Suite 2, Port Townsend, WA 98368 P:(360) 379-5083 1 F:(360) 390-5645 From: Peck, Alexandra <alexandra.peck @ubc.ca> Sent: Friday, January 17, 2025 12:56 PM To: cityclerkC@cityofpt.us Subject: Public testimony/public comments I am submitting a letter for public comment/public testimony for the January 23rd Planning Commission Public Hearing for the PT Comprehensive Plan, as well as the January 21 st City Council Meeting. If you could please circulate this letter to the appropriate members, and ensure that the letter is part of the public record, I would appreciate it. Thankyou! Best, —Alexandra Peck Dr. Alexandra M. Peck, Ph.D. Audain Chair in Historical Indigenous Art, Assistant Professor Leading Scholar I Green College Editor I Archaeologyin Washington Faculty of Arts I Department of Art History, Visual Art, & Theory The University of British Columbia I Lasserre Building I Unceded Musqueam Territory 411-6333 Memorial Road I Vancouver, British Columbia I V6T 1Z2 Canada alexandra.peck(d)ubc.ca https://ahva.ubc.ca/profile/atexandra-pecl</ https://ubc.academia.edu/AtexandraPecl< ALEXANDRA M. PECK, Ph.D. Audain Chair in Historical Indigenous Art Assistant Professor University of British Columbia Department of Art History, Visual Art, & Theory January 13th, 2025 Dear Members of Port Townsend City Council and Planning & Community Development Department, I write to you regarding the historical significance of the land that is currently the Port Townsend Golf Course and Camas Prairie Park. I have closely followed the rezoning proposal and, in the following letter, I share pertinent research related to this parcel of land. For context, I am a professor at the University of British Columbia in Vancouver, where I hold the position of Audain Chair in Historical Indigenous Art. An anthropologist and archaeologist by training, I earned my Ph.D. in Anthropology from Brown University. I possess personal and professional ties to Port Townsend, having lived, worked, and conducted academic research here. My dissertation examined S'Klallam history and cultural revival in Jefferson and Clallam counties, and I have lectured and published extensively on Port Townsend's Native past. For almost a decade, my work has emphasized S'Klallam and Chemakum history, and I have acted as an educational consultant for numerous local organizations, tribes, and businessesFinnriver Farm & Cidery, Hama Hama Oyster Company, New Old Time Chautauqua, the Chemakum Tribe, and Quimper Unitarian Universalist Fellowship, to name a few. Furthermore, I am editor of the journal, Archaeology in Washington, and I have compiled a database and map of nearly 400 local sites significant to S'Klallam and Chemakum interlocutors. Approaching the golf course from its paved entrance along Blaine Street, you are met by a large Douglas fir tree to your immediate right, anchored by a light gray boulder. Seemingly unremarkable, this tree possesses a troubling past and offers a stark reminder of Port Townsend's role in anti -Indigenous violence. It was here where a Chemakum man named Kia-a-han was lynched by a vigilante mob in the 19' century. Hanged from the fir tree's branches, Kia-a-han was accused of killing a roaming steer who belonged to Percival Chamberlin, a non -Native farmer in Chimacum. Chamberlin had previously received warnings about his wild herd who terrorized the local community. Hoping to locate his wayward bovine and avoid further scrutiny, he announced that "Indians" could hunt the steers, provided that they report the kill to the farmer, who would then share the beef with the hunter. As luck would have it, Kia-a-han spotted one of the cows grazing near Anderson Lake, and promptly fired his shot. Anticipating a share of his prize, he contacted Chamberlin, but was inexplicably met with anger. Frightened by the homesteader's response, he fled to Station Prairie, where the Jefferson County airport is now located. Chamberlin's wife, a S'Klallam woman familiar with her husband's temper, had secretly recommended this hiding spot. In the meantime, Chamberlin organized a posse of Port Townsend citizens to search for Kia-a-han and enact vigilante justice. After many futile attempts, the group approached Kia-a-han's wife, O'wo-o-ta, threatening to kill their entire family unless she revealed her husband's whereabouts. Kia-a-han and O'wo-o-ta acquiesced, the mob then Lasserre Building 411-6333 Memorial Road Vancouver, British Columbia, Canada. V6T 1Z2 604.822.8830 alexandra.peckgubc.ca handcuffing Kia-a-han and mounting him to a horse. They rode him to Port Townsend, where he was quickly hanged from a limb of the tree that greets you at the golf course. Indigenous oral histories recalled the murder of Kia-a-han, lynched for merely hunting a runaway cow. The Native man's death was documented by Mary Ann Lambert (1879-1966) in her 1961 publication, Dungeness Massacre & Other Regional Tales, on pages 22-24. Lambert was a respected Jamestown S'Klallam historian of S'Klallam and Chemakum descent whose family held ancestral ties to the Discovery Bay area, and whose published works reflected her deep-rooted knowledge of the northeastern Olympic Peninsula. She was partially raised by the famous Discovery Bay couple, Tammoe and James Woodman, who encouraged Lambert to record her childhood recollections for posterity. (Tammoe was a woman of S'Klallam, Chemakum, and Makah lineage born at Discovery Bay, whereas James was an Englishman who kept detailed diaries and stocked the family's enviable library.) Likely prompted by Lambert's monograph and the 1966 National Historic Preservation Act, it was in the late 1960s-early 70s when Dorothy Hunt ("Mrs. Gerald A. Hunt," then the Corresponding Secretary for the Jefferson County Historical Society) filed a nomination with the U.S. Department of the Interior's National Park Service to include the tree on the National Register of Historic Places. When using my online account to access WISAARD (Washington Information System for Architectural & Archaeological Records Data), it appears that the tree's nomination was unsuccessful. This is why the tree is not officially protected, as well as why the site lacks a plaque or signage highlighting its importance. Yet, photos and maps provided by Lambert and Hunt, juxtaposed with a 2025 photo, confirm that the tree in question is indeed the same tree that stands at the golf course today. The area adjacent to the 56 acre golf course possesses further Indigenous significance. For instance, the golf course's miniscule 1.4 acre prairie, which blooms with purple camas and checkered fritillaria in early May, is a mere remnant of a vast prairie and marshland that once encompassed the entirety of Sims Way to North Beach. The region's Indigenous name (Qatay, anglicized as Kah Tai), loosely translated as "Portage," hints at how this unique ecosystem was utilized by Native individuals. One needed to portage or wade their canoe from a landing at North Beach to Port Townsend Bay (along what is now San Juan Avenue) through a series of prairie ponds and bogs because Point Wilson's notorious currents capsized even the sturdiest vessels. Additionally, prairie grasslands were culinary and cultural mainstays for tribes such as the S'Klallam and Chemakum, who dug starchy camas bulbs for roasting and eating, gathered acorns from Garry oak trees (the only oak tree native to Washington), hunted deer and elk who grazed on grasses, and used pole nets to snare waterfowl. Indigenous women inherited and owned rights to prairie parcels which they tended by planting seeds and saplings, weeding out unwanted plants, and propagating vegetal varieties through a combination of Indigenous horticultural knowledge and complex trade routes that provided access to new or desirable plants. Because prairie flora are incredibly receptive to fire, Native women expertly conducted controlled burns on an annual basis to stimulate new growth, eliminate underbrush and vermin, and prevent a much stronger, hotter wildfire from decimating an unmaintained prairie. Upon settler arrival in the 1850s, the Qatay prairie was farmed by non -Natives using irreparably destructive methods. Viewing the prairie as an impediment to progress, settlers allowed their cattle and pigs to graze the prairie to a naked crust, thus accomplishing their goals of clearing the land and feeding their livestock free of charge. It is highly ironic that Kia-a-han died at the Qatay prairie because of a cow, the very animals later tasked with extinguishing the prairie. Settler attitudes toward the local landscape mirrored the treatment of Native individuals in Port Townsend, as illustrated by an 1871 city ordinance that legally banned Indigenous people from entering city limits without a white chaperone, lest they incur a fine equivalent to $2,000 in modern currency. It was also in 1871 when the populous village of Qatay, located along Water Street, was burned down by government officials in an attempt to evict S'Klallam and Chemakum families from the city. Qatay residents were then towed in their canoes via steamship to the Skokomish Reservation, where they were ordered to live. Shortly after, Kah Tai Lagoon was referred to as a troublesome "swamp" in documents from the 1890s, with the waterway soon transformed into the city's dumping ground. By eliminating the prairie and filling its marshes with debris, settlers blocked the portage route and thus prevented the region's former Native residents from accessing the area as they had done for thousands of years. This pattern of "developing" (or, destroying) the lagoon persisted: in the 1930s-40s, infill was added to roughly half of the lagoon to construct Sims Way, and a large remaining portion was filled with sand in the 1960s. The lagoon that you see today is a fraction of what it once was. Just as the protected prairie at the golf course reminds us of a previously massive swath of grassland. Just as the inconspicuous fir tree signals a gruesome murder. Although I have presented you with disturbing accounts of the golf course and its surrounding landscape, even more disturbing is its potential neglect or destruction. Of the prairies that were previously commonplace throughout Washington, only 3% remain intact today. This shockingly low percentage is the result of real estate development, infrastructure, agriculture, and invasive plants, all of which pose serious threats to prairie ecosystems. Yet, the golf course prairie also represents a site of cultural traumaa murder —that risks being buried beneath Port Townsend. I urge us to resist the amnesiac tendencies that often quietly seep into our quaint Victorian seaport town, and to instead acknowledge and preserve (rather than ignore or obliterate) this important landmark. As a city whose council and residents are rightfully concerned about social justice, diversity, and equity, it is prudent to begin our "decolonial" (to use that increasingly ubiquitous yet oblique phrase) work at home, where history exists in our own backyardor, on our own golf course. Protecting the hanging tree and nearby scrap of prairie, as well as promoting public awareness of the significance of these somber places, is one small albeit tangible step that we can take to right historical wrongs. Thank you for taking the time to consider these comments, and please contact me if you require further information. Best, Dr. Alexandra M. Peck Hanging Tree at Port Townsend golf course Sketch drawn prior to 1961 From Mary Ann Lambert's 1961 book, "Dungeness Massacre & Other Regional Tales" Hanging Tree at Port Townsend golf course Photo taken prior to 1961 From Mary Ann Lambert's 1961 book, "Dungeness Massacre & Other Regional Tales" Hanging Tree at Port Townsend golf course Photo circa 1969, Swearingen Studio From National Register of Historic Places nomination form (() ƒ2\15 !{§)\ 2;8�! ao f $lo \§ ) — o � { \{) ( �oL( ` klo } \\ \ o lo I- {) ( -To o § f/ § 7 { }_) { ) E _ oo _ Im t$ - _ To ou _ Io ; : 5 o \ � \ \\\ \ \ \ � ) o oo k - ( ) )s \ \ oo oumu \}ƒ / um ) \ ) { { o o 21 To ;_ - ou \! \ i» [ tJ _ 7 k } ( \ (o �lo (� ` ~ f �( - _ \o. { §\ / / ; \ \ «t « ; ! - - CD \ [ { ) \ \ \ _It §£!!w� (©_ 0 /k� < \/\ \\\ o 2=o o3: !!;l=� :: 0 ]\ )\ \ !\ }))\)\\\ }))CD O ._ - O ._ - - O ._ oo U U m f U U m f U U m f 0 o E O oo U Q 'c - - o o o o E - o r o m ° o o-o r o E o E o o o r tO - - E o `c° v U o o o o o - o o ° Q - w - B o E w o o .o Om E o 'O° C v '0 3 E lu O ou E 0 o r o a° F ° U - o o m E _ o U o E o ° o °o o ? o o a oo E ` o E a• o F o °- o o 0 o E oo o ¢ N m m m ° oo rho— r o 3� $ ° oo -v o _ o U o r U r 3 v r o U o Um uo _ o E o o o0 o ,. o E= 0 `w o Y o I °' u o y o 3 x a E w E o E m z o c E o - -c o. .3 o o o w z -O o c o m 'o 'Z' c ° o o- w° E E LL w > w 3 '� ° w E o 0 0 0 a o f y 3 E o N 0 o u 0 o 2 m - 0 U o - E �. _ o .' o E C9 _ O° _ o a E _ o F oo o o r o - o E .E tj o E o 'oo .3 o y w 000 o E o c o `o o F o ¢ m o x .m N o o E LL -_ a° - E_ 0 3 o U o 1E m E. 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L000 o o o - w fum v U o u m E- ¢ w E ° m' a E- E�tO _ o E- _ o r N N 0 U 0- U a = U N o E o a o E o a o E o a a a w o E o E o 'o 3 .� r U 3 .� r U o Z$ u o° uE o o o o E C@J E o -o m E E r m � ou ° o m E ou N N O m E o N N O m E �i N CD O N H �i N N C� O N H �i N N 0 O� N H ({\\{){{ E 2 \ o } /}\ )§2 ) ( \ $\ \o \\ \ \\\ )/ { [k} !/ \ \\ \ \\\ : ) o 2 _: (\ \ ({ \ :§ : o '§ [6E oo Z § \o \( o o CD o>E o ` :\ [`§r J:K mo \\ \\}\ o 2 / lo \E \ >&{ I \ f) $0CD \:\\j\ mI {§I )7{ \j\ }/ #E \&; E o $\$\\\ \\)\)\\\ From: dkina To: citvclerk(d)citvofot.us Subject: Public Testimony for Public Hearing (reformatted) Date: Sunday, February 2, 2025 5:13:38 PM Attachments: Public Testimony for Public Hearina.odf Good Morning [Again], The attached is identical to the testimony I sent on Friday. I've just added a salutation and made it a .pdf. Please submit this version. Thank you. Good morning, Please accept the attached document as public testimony for the Public Hearing on the Comprehensive Plan update docket scheduled for Council's meeting on February 3, 2025. Thank you. David King dkingpt@gmail.com 360 301 2255 January 31, 2025 To the Port Townsend City Council With respect to the Planning Commission docket for the Comprehensive Plan Update: I oppose rezoning a portion of the Camas Prairie Park along Blaine Street for housing. As a non -golfing supporter of both growing the inventory of housing and preserving public open space in our community I have been struggling with this so I thought I'd share where I've landed. Basically: - It would ruin the golf course. - It's not necessary, or at least it's premature. - It would stifle the rebirth of public interest and use at the golf course that the City has fostered. Taking the last point first - sometimes in Port Townsend consideration of a radical change leads to the community's increased awareness of something whose continued existence we've been taking for granted. A few years ago we had an Executive Director of the Port of Port Townsend willing to displace some local maritime trades in order to attract outside businesses she felt could more afford to pay for Port infrastructure. Marine trades got serious about organizing locally, and commissioned an economic impact statement that dramatically demonstrated what was at stake. The community got behind our existing working waterfront, and voted to create an Industrial Development District to preserve and grow what we already have. To date the IDD has leveraged $16.5 million of tax revenue for $57 million of capital maintenance and improvements at the Port. The Northwest Maritime Center was, in part, a reaction to the effort of a private investor to develop a resort on the old Thomas Oil property. Certainly the golf course has been underutilized for years. But we're not talking about just preserving the status quo. There's a new lease and a host of volunteers determined to rebuild the Camas Prairie Park for additional public uses and increased access - work that is well underway. It should be encouraged to flourish. I don't see this rebirth surviving a rezone. E A smaller golf park will not be viable. Nine -hole courses are typically 79-100 acres. At 58 our golf course is barely big enough to meet PGA safety guidelines. It can't afford the 9 112 acres it would lose to the rezone. The popular driving range is a reliable source of revenue and losing it to relocate two holes would be a major blow to the course's sustainability. And where would the $300k- $500k required to relocate those two holes come from? And It 's not necessary. Between the City's project at Evans Vista and the two PUDs (Planned Unit Development) underway at Madrona Ridge, and contemplated at San Juan and Discovery, there are hundreds of housing units in the pipeline, many more than at any other time in my forty-six years in Port Townsend. And this doesn't include the smaller developments around town. I'm not anti growth or change. Quite the opposite. Though the City has barely grown since we arrived here in 1978, with the majority of new residents settling in the County, Port Townsend is platted for 30,000 residents - three times today's population. We can see this capacity being tapped at Madrona Ridge. Given climate and political conditions in the rest of the country I expect that the City may grow substantially in the future, even with the tri- area sewer coming on line. I strongly support Council's efforts to provide for greater density and flexibility in housing, but reducing public open space dedicated to recreation seems a poor way to prepare for growth. If Council is hoping to package Blaine St. development with Evans Vista in order to make the total more attractive for a developer it should say so. Because we should be clear that this is a major policy change, not just a rezone. Evans Vista is on undeveloped property purchased by the City for mixed housing. Rezoning along Blaine would be repurposing city property already dedicated to public access and recreation. The former council member in me feels that there should be a robust public discussion of this principle before proceeding to its first implementation - at the golf course or anywhere else. Is it a good idea generally? Is it the best location for that policy change? What about all the other public land in the City? Shouldn't this be considered in collaboration with the other jurisdictions like the County, the Port and the School District that own land within and outside the City. It's not just about the Golf Course. In fact, I agree with what the City Manager said on the radio a few weeks ago - we shouldn't be distracted from all the other work ahead by obsessing on this one issue. It 2 seems to me that setting this controversial measure aside will best preserve Council's ability to address other needs. Respectful Iy, David King From: Jessica Winsheimer To: Adrian Smith; Alvssa Rodrigues Subject: Fw: comments for city council and others Date: Friday, January 31, 2025 1:31:05 PM Attachments: Outlook-fwa0lkgc.ona Passing this along to both of you! Jessica Winsheimer I Public Experience Liaison City of fort Townsend www.. it, cy f t; is I iwinsheimer(a�cit of�t.us 250 Madison St. Suite 1, Pori Townsend, WA 98368 P:(360) 385-3000 x5097 Follow us on Facebook: ,4caj eboolf. coml('il From: Steven Yanoff <syanof@yahoo.com> Sent: Wednesday, January 29, 2025 5:03 PM To: engagept@cityofpt.us <engagept@cityofpt.us> Subject: comments for city council and others CAUTION: External Email Hello, I have four comments. They are about affordable housing, open space, urban agriculture, and plant selection for right of ways. These comments pertain to current city business and also to long term visions and strategies including comprehensive plan processes. Please forward these comments to City Council, City Officials, Planning and Parks departments and their related advisory boards and commissions. I appreciate it! I.Affordable Housing I support affordable infill housing, not market rate housing, prioritized for existing neighborhoods, over developing new housing on undeveloped tracts of land. Such non -sprawl options are the best solution for local -based quality of life, reduced driving, and the environment. Although there have been some zoning reforms to facilitate infill housing development, which are a start, more substantial reforms are needed for this to be a successful strategy financially and practically, including facilitating smaller residential lot sizes and multi -unit housing. Effective and creative measures to ensure housing is affordable into the future are needed, including trusts, deed restrictions etc. If the aesthetic character of infill housing in existing neighborhoods, including Uptown, is an issue for some, it should not be seen as a barrier, but should be addressed so that such infill housing is possible and can be developed. 2. Open Space I support open spaces with public access that have natural ecosystem and wildlife value, including drought resistant (low maintenance) native plants in natural landscapes. Although the golf course is de facto open space, it is important to recognize that it is an unnatural landscape with mostly non-native plants that require irrigation, mowing and other inputs. That is what golf courses are. The Douglas fir trees at the golf course are native but were planted in unnatural rows to fit the golf course design. Although I respect the importance of the golf course to golfers and others, it is important to recognize that a golf course, even with occasional "open house days", is mostly not accessible to non -golfers, is not a natural landscape, and does not have high natural ecosystem and wildlife value. As discussed in the public process envisioning the Golf Course and Mountain View Commons, the golf course property could be developed to increase public access and natural features, and the golfing area limited accordingly. In that regard, the 1.4 acre Kali Tai Prairie should be expanded, the wetlands restored to native vegetation, and other natural features and landscapes restored and developed. Limited low impact recreation features for non -golfers, especially families and younger residents, should be developed including a playground and trails. Despite many recent opinion pieces in the media urging that the golf course be preserved as is, the alternative view expressed in this comment is common among residents, especially younger residents and those with families, as evidenced in the envision the Golf Course and Mountain View Commons public process. 3. Urban Agriculture I support small scale farming/agriculture within Port Townsend. Please ensure the ability of small farming/agriculture to continue and grow within Port Townsend. 4. Plant Selection for Right of Ways I am wondering why are there so many species not native to the Pacific Northwest (PNW), western North America, and even North America (NA), on the Port Townsend Right of Way Tree List, and that are being planted now for example on the Lawrence Street and Tyler Street Project? I know that ROW guidelines for the "right tree for the right place" include limitations like maintenance requirements, soil area, drought resistance, utility line clearance, and so forth. But it seems, even given such limitations, that native PNW, western NA and if necessary other NA species could be prioritized in that order, and that non PNW, and especially non western NA and non NA species should be avoided as much as possible. I also see that the contractor for the Lawrence Street and Tyler Street Project requested and was granted (based on what I saw planted) the right to substitute some species, including for native originally planned PNW species, because they were not available at the nursery the contractor was using. In such cases, please have the contractor find the recommended species, especially native species, from other nurseries or wait until they are available. Thank you, Steven Yanoff 611 Scott St Port Townsend WA 98368 From: Bill Wise To: CityCouncil Cc: City Plannina Commission Subject: Public Comment - City Council Meeting - Monday Evening February 3 Date: Friday, January 31, 2025 2:03:22 PM To: City Council Cc: Planning Commission, City Planning Staff When you look around the room tonight listening to the half hour of public comment, you might notice who's actually attending and commenting. Likely it's an older crowd and with time and wellbeing allowing their presence. They tend to be issue focused or in some cases mobilized to protect some particular interest. What you are not likely to hear or experience tonight is an accurate representation of the demographics of our community. You're not hearing from the younger working community teachers, healthcare employees, maritime workers, business owners, service and retail staff These folks have families, some working more than one job. When they get home they're unlikely to leave their family and go to a meeting during dinner time. These folks are having conversations at the dinner table about how to pay the bills and what dreams to let go of. But, yes, you have heard from them. They voted for you. They asked you to represent their interests and do what's right when it comes to issues that deeply affect them - like affordable workforce housing. You are elected by the best possible representation of the true demographics of our community. They are trusting you. Bill Wise 710 Foster Street Port Townsend WA From: Mary McCurdy To: cityclerk(d)cityofot.us Subject: Comp Plan public Hearing 2/3/25 Date: Friday, January 31, 2025 5:14:15 PM Dear Port Townsend City Council Members: The planning commission recommendation to postpone the rezone of the prairie will not stop the city's persistent effort to place housing on the Blaine St parcel unless the City Council takes action to not support the rezone and rescind funds for the study of housing on the Camas Prairie. Including the rezone in the Comp plan was an aggressive move to expedite housing being built on the Camas Prairie. There is approved funding of a 2025 study of housing on the Blaine st parcel. A false narrative that the city has promoted is that the study is justified because the Friends signed the lease. The Blaine St parcel is not vacant. It is zoned as open space. It is actively used. It is not city surplus land. The public has not given approval to rezone this open space. All of this goes on in the face of continuing wide spread public disapproval of placing housing on the Blaine St parcel. I invite the council members to support the community that is surrounding the precious open space in its defense against development. Community core values as expressed by petitioners, the public present in person and online at this hearing, the public comments, the Native American history and prairie experts and the data supporting that building housing on the Blaine St parcel is not necessary. I also invite the council to pivot their sights 180 degrees and look to studying Mountain View where affordable housing is allowed. Camas Prairie Park — and any other dedicated, public open space — should be considered the very last resort for meeting the city's housing needs. There are plenty of alternatives that would meet with public support, rather than opposition. Evans Vista and other projects now being planned should be your priority. The increasingly obsolete Mountain View campus should also be seriously considered for affordable housing. (Surplus School District land is allowed for affordable housing under existing State law RCW228A.335.040.) The city has an existing lease on the property through 2047. And, rather than just focus on specific parcels, you really need to consider all options for expanding the housing supply, including ADUs, lot splitting, regulatory changes and tax and other financial incentives. I suggest that the ARPA grant be used to explore these options rather than development of Camas Prairie Park. Camas Prairie is an historic legacy of open space that we should leave to our children. The legacy should not be a mixed income housing project. This idea is supported in many ways by state and local policies ... The Growth Management Act specifically states that cities should retain open space and enhance recreation. The Governor's new plan for increasing the housing supply provides guardrails for protecting open space. It says that policies should have maximum impact [on housing] "without displacing thriving businesses or active community spaces." The City of Port Townsend itself, in its DroftStrotegies for Infill Housing White Paper (Spring 2023), notes that "Planning ensures infrastructure can support orderly population [growth] while preserving local values such as open space, parks [and] environmentally sensitive areas." It does NOT say open space should be sacrificed for housing. And the goal of the Envision process, undertaken by the City last year, was "To best serve the community with parks, recreation, and open space to improve the quality of life for residents, families and youth." It, too, does not call for development of open space or parkland. An increase of housing units already in the pipeline on land adjacent to the Camas Prairie Park: Peace Hill with 200 units and Bayside workforce housing with 60 units, demonstrate that the long term need for open space far exceeds the need for placing housing on theCamas Prairie Park. Respectfully, Mary McCurdy From: Devon Cohn To: citvclerk(o)citvofpt.us Subject: Public Comment or Testimony for the Public Hearing on February 3, 2025 City Council re: Comprehensive Plan Docket Date: Sunday, February 2, 2025 8:46:42 PM Attachments: Port Townsend Comprehensive Plan - Aariculture.pdf I am interested in making a written public comment or testimony that is agenda specific for the Public Hearing agenda item for the City Council meeting on February 3, 2025 (Preliminary Periodic Comprehensive Plan Update Docket Preliminary Docket of 2025 Comprehensive Plan Periodic Review, Resolution 25-005 Related to the Periodic Update of the City's Comprehensive Plan and Development Regulations, Adopting a 2025 Periodic Update Preliminary Docket Setting the Scope of the Revisions.) My statement, attached, is more than 2350 characters. Please let me know if it is acceptable as Public Testimony, and whether I need to do anything further be included in the Board, Commission, or City Council's appropriate upcoming meeting packet and become part of the public record. Devon devoncohn ,gmail.com (650) 804-0467 mobile Any sufficiently advanced learning is indistinguishable from play. To: PT City Council Re: Comprehensive Plan Update and Agriculture As I understand it, due to limited staff time, updating sections about agriculture in Port Townsend have been taken off the Comprehensive Plan docket for 2025, although it is recommended that agriculture be discussed in 2026 for a possible future amendment to the Comprehensive Plan. According to the 2016 Comprehensive Plan Documents online, the GMA (Growth Management Act) requires the Land Use Element of the Comprehensive Plan to address Agricultural Lands, and I don't know whether that is also true for the 2025 update. Perhaps that requirement would be met by keeping the existing language referring to Agriculture from the 2016 Comprehensive Plan? As a minimum, I would encourage keeping that language. The 2016 Comprehensive Plan includes the following policies that relate to agricultural land: Policy 2.4: Continue to encourage agricultural uses in the least developed portions of town by allowing certain agricultural uses outright in low density residential areas. Specify allowable agricultural uses in revisions to the zoning code. 2.4.1: Consider the need to adopt and implement a right -to -farm ordinance in order to protect agricultural uses in certain residential zones. The 2016 Plan also includes the following policies that relate to preserving open space and natural resources, conservation, and addressing climate change that may apply to existing agricultural lands. Policy 2.3: Protect natural resource lands, archaeological properties, and critical areas through public and private initiatives, such as open space tax incentives, cluster development, PUDs, transfer or purchase of development rights, public land acquisition, dedication of City -owned tracts and street rights of way, conservation easements, landowner compacts, soliciting donations of land, downzoning, limiting the amount of lot coverage, and best management practices in development. 2.3.1: Work with the County Assessor and Jefferson Land Trust to educate property owners about tax reduction programs and conservation easement options available for preserving natural resource lands and environmentally sensitive areas. 2.3.2: Consider opportunities for climate change mitigation and adaptation on natural resource lands and critical areas. In addition to making an update that specifically addresses agriculture, I recommend several other places in the proposed 2025 docket where agriculture can be addressed in ways that meet the city's goals and address the visions expressed by residents for the future of the city. Some of the specific areas in the 2025 docket where language about agriculture could be included are listed below. Update to fatty meet RCW 36. 70A.070(1) for identification of open space corridors and green spaces within and between urban growth areas. Much of the existing agriculture in the city is available to the public in a variety of ways including access for patrons and consumers, visitation on public days and during educational events, and as visible green spaces. I recommend that the Comprehensive Plan update incorporates the benefits of agricultural land as private open space corridors and green spaces. Update for RCW ,36.70A.070(1) (amended in 2023) for consideration of urban planning approaches that increase physical activity and reduce per capita vehicle mites traveled within the jurisdiction, but without increasing greenhouse gas emissions elsewhere in the state. Agricultural projects in the city can be accessed by patrons and visitors without motors by walking or biking or by public transportation and provide opportunities for physical activity. I suggest that the Comprehensive plan include how agriculture in the city fits into the goal of reducing vehicle miles and increasing physical activity. Include goals and policies to improve climate preparedness, response and recovery efforts. Mandatory for all counties and cities fatty planning under GMA and encouraged for others. RCW 36.70A.070(9) (new in 2023). I suggest that the Comprehensive Plan include language promoting agricultural uses of land — highlighting how agriculture within the city limits and immediately adjacent areas increases the resilience of the community in many ways, including supporting healthy ecosystems and useful organisms in our ecosystem, emergency food resilience, promoting mental health via access to nature, for education about food systems, for entertainment, and by preserving larger tracts of land for future possible land use needs. In addition to the specific docket items, agriculture supports and is supported by many of the stated goals of the community. In previous Planning Commission meetings, the City Staff identified eight consistently held values in public input: A. Housing: housing in Port Townsend is unaffordable. The city needs enough housing to support residents, workers, and community members, B. Ecosystem: the Comprehensi►re Plana needs to address climate change C. Character: people ►value Port Townsend as a welcoming community with unique people, spaces, buildings, and arts D, Equity and Diversity: the Comprehensi►re Plan should address racially disparate impacts and displacement, so that Port Townsend can be a better corramunity for people of different ages, races, and income le►rels E. Parks and Open ,Space: pro►ride parks and open spaces for people to enjoy F Jobs: support local businesses and the workforce G. ,Social interaction: physical space that makes it easy for people to meet and know each other Fl. Fiscal Balance: in►rest money so that it supports other city goals Promoting agriculture in the city limits supports several of these values, including B: Ecosystem, C: Character, D: Equity and Diversity, E: Parks and Open Space, and G: Social Interaction. Agricultural uses and agricultural lands in Port Townsend currently support culture, character, jobs, diversity, agrotourism, open spaces, social interaction, climate resilience, food resilience, and biodiversity. In addition, several existing agricultural endeavors are providing or developing below market housing. Port Townsend has the space to increase housing as well as preserve and promote all types of agriculture. I would also like to ask the city to be cautious when using terms like "vacant" and "underutilized" in respect to land. These terms have been used to refer to city land that does not currently have the zoned number of houses on it. However, there is a vast difference between land that is unused or neglected and land that is actively used to provide jobs, food resilience, areas for social gathering, green spaces and other community benefits. Both concepts - that the land has the potential to have more housing, and that the land is being used for something other than what it is zoned for - are useful for planning. Agricultural uses within city limits and immediately adjacent areas are an integral part of the city's sense of community and small town atmosphere. I hope the city will act to explicitly protect urban agriculture in 2025. Devon Cohn Port Townsend landowner From: Bly Windstorm To: citvclerk(o)citvofot.us Subject: Public Comment: Comprehensive Plan Update Docket Preliminary Docket of 2025 Comprehensive Plan Date: Sunday, February 2, 2025 9:45:44 PM Attachments: To PT City Council -Final Draft.Ddf CAUTION: External Email Hello, I am submitting a letter regarding the Public Hearing regarding the Comp Plan Update on today's agenda. Will you please part it into their packet. Thank you, Bly Windstorm Bly Windstorm Earth Dwell Ltd. 360-643-1013 c http://scanmail.trustwave.com/? c=16439&d=_teg50l AdCMstJZdK2EJAixo6kQkff ggNK9srzat43w&u=http%3a%2f%2fwww%2eearthdwell%2ecom February 2, 2025 To: PT City Council: Re: Comprehensive Plan Update/Farms and Food Production We are writing as members of the Port Townsend community for whom the issue of local farms and food production is important, and for some a way of life. At the time of this writing it is unclear to us if the Resolution approved by the Planning Commission and awaiting approval by Council, regarding this year's Comprehensive Plan Update Docket, still includes updating the Policy 2.4 under Land Use, which is intended to strengthen and promote agriculture in Port Townsend. The way this Draft Resolution was presented at the Planning Commission, and its language, make it very difficult to discern if the Ag policy was docketed or not, and this confusion has created concern among many of us. This is the Policy as stated in the 2016 Comprehensive Plan: Policy 2.4: Continue to encourage agricultural uses in the least developed portions of town by allowing certain agricultural uses outright in low density residential areas. Specify allowable agricultural uses in revisions to the zoning code. 2.4.1: Consider the need to adopt and implement a right -to -farm ordinance in order to protect agricultural uses in certain residential zones. For many of us, this week is the first time that we knew this Policy was incorporated into the Comp Plan, and we feel horrified that it might be removed or weakened in any way. Seeing the wisdom of this Policy and the importance of farms and food production in our Town, we would like to see it enacted in a manner that will provide growers protection from hostile Policies, while providing encouragement and support for all types of agriculture. This must include all scales of food production; commercial, community, or personal. Port Townsend has a long agricultural history and we should be ready to encourage everything from community gardens, pea patches, gardens in lots adjacent to existing dwellings, farms and even food forests similar to the Beacon Food Forest in Seattle. We would like to see the opportunities for such gardens exist with the understanding that they are Allowable Uses and not seen as illegitimate or an underutilization of a person's property. We would like to work together with City Staff to ensure the Building Codes, Land Use Codes, and utility regulations, provide an accommodation for farms and food production, because it is a benefit not only for the people that actively work the land, but the community as a whole. The benefits of local farms and food production are numerous: Jobs, food security, open space, water filtration and retention, wildlife habitat, opportunities for education and agro tourism are just a few. We still have the opportunity to preserve the spaces needed to support farming and food production before they are lost forever, but we must act now. We do not see this Policy as conflicting with the pressing need for affordable housing. Housing is critical for our work force and we want our kids to be able to make a life here, just as we have. Port Townsend has room for both housing and farms, and we believe one of the primary reasons that it is a beloved home for us all, and attractive to visitors, is that these open spaces still exist. We would like to extend a hand to the City Council and the City Staff to bring this Policy to life and realize the vision that was incorporated into the Comp Plan years ago. We are ready and motivated. We look forward to our work with you in the coming year. Bly Windstorm Jude Rubin Carol Bernthal Peter Bahls Erin Sage Jim Oliver Mary Hunt — President Food Bank Growers.org Kelly Janes Zach Gayne Amber Langley —Co Manager of Brian's Food Bank Grower's Garden Kathy Ryan — Food Bank Growers David "Pablo" Cohn, Land Steward and Manager, Natembea Farm Collective. Lindsay Kotzebue- Co -Manager of North Beach Community Garden Lexi Koch - Lexi Mara Design (Farm) Martha Breunig Aleta Greenway From: Bly Windstorm To: citvclerk(o)citvofot.us Subject: Preliminary Periodic Comprehensive Plan Update Docket Date: Monday, February 3, 2025 8:14:55 AM Attachments: To PT City Council -Final Draft.docx CAUTION: External Email Good Morning, I am resending a letter I submitted last night. The letter is unchanged. I am resending it as an MS Word Document in case the PDF does not open. Thanks again for getting it in the packet for today's meeting. 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Council Hearina.odf Hi Alyssa Would you please make sure this testimony is posted on the council agenda for this evening. Thank you Julie Jaman Feb 3, 2025 City Council Written Testimony 2016 Comp Plan Land Use, Agriculture and gardening Julie Jaman Quimper Peninsula Planning Comm ission:Farming and gardening in Port Townsend #6? On optional docket Or Staff recommendation: 2016 PT Comp Plan, Implementing Land Use policy 2.4, 2.4.1 At the Jan 23, 2025 Planning Commission hearing the commissioners voted on the optional docket items they recommend for amending in the Comp Plan including #6 expanding on agriculture and gardening. But on Jan 30 the staff amended the optional docket voted on by the Planning Commission. They recommend leaving agriculture as is in the 2016 Comp Plan. The 2016 Comprehensive Plan Directive Statement and the Land Use Element goals and policies provide direction that the rural character of town includes agriculture. In the Land Use Element Policy 2.4 and the subset policies provide clear direction including the need for a right -to -farm ordinance. Housing density and concomitant infrastructure, the push for urbanization that could encroach irreparably on the local farming economy, confirm the need for this ordinance. Further, our farms and gardens are integral to climate resilience and the diversity and inclusion we are seeking. The essentials about growing include the soil chemistry, the seasonality and the workforce necessary for growing, distribution, and for preparedness. Local agriculture is no small thing; the local agronomy, the economy, the careful management, the wealth and well being, the beauty, the husbanding of beneficial habitats, and the economy provided by the local growers. All gather under our documented vision and values. We should know what we have - it is very impressive. Some descriptions and data already exist in the Comp Plan. The importance of local farming is reflected in our history as well as our current land use and economy; a legacy to be incorporated into future planning. This town is rich in gardens and at least 19 farms: • Thimbleberry, • Notemba Farm, • Wilderbee, • Quimper Grange, • Corona Farm, • Gariss Garden, • Shooting Star Farm, • Forest Elf Farm, • Sweet Seed Flower Farm, • Fabled Flora, • Far Reaches Farm, • Etta's Farm, • Fig and Otter Farm, • Fairwinds Winery, • The Fay Farm, • Colinwood Farm, • Chisick Family Farm • Mt. Spirit Herbs • Glaspell Farm Locally grown products and comestibles, wholesale and retail, are distributed locally and throughout the Salish Sea surrounds and on the web nationally: • Flowers • Culinary and medicinal herbs • Soaps, salts, tinctures,teas, skincare products • Vegetables • Vineyards and berries • Fruit trees: plums, peaches, apples, pears, figs, kiwis, cherries, apricots • Beehives for honey and pollinators • Meats: Iamb, goat, rabbit, chicken, duck • Varieties of cheeses, milk, eggs • Seeds and bulbs • Flowers and greenery • Horses, goats, sheep, varieties of fowl: ducks, guinea hens, chickens • Fiber production: hair for bows, wool, fleeces and wool pelts • Value added products: dips, spreads, tapenade, pickles, kimchis, sauerkrauts, preserves, juices, ciders A variety of buckwheat was named in honor of a local grower, Tinker Cavalero. -"The first named variety to emerge from Murphy's New Grains Northwest program, "Tinker" was officially released this summer. Bred to thrive in western Washington, it's an early maturing cover crop whose edible seeds become flavorful pancakes, soba noodles, kasha, and more." The Port Townsend agricultural economy and workforce provide for: • Farmers markets and food coops, • Food vendors extant • Food caterers • Schools and the hospital • Restaurants who rely on locally grown food. • Flowers and floral design: weddings, celebrations, CSAs • Cooks and gastronomy with local terroir • Vintners and wine cellars • CSAs (community supported agriculture) • Farm tours and educational events • Plant sales • WSU seed breeding programs • Food banks • 4 H participation • Conservation District resources The labor and skills for growing food, fiber and flowers: • amending soil for tilth and fertility (small o organic) • planting, weeding, watering • harvesting, • pruning, • butchering, • composting, • marketing, • research, • education, • buildings: greenhouses, drying sheds, prepping areas, storage, warehousing, distribution • machine and tool maintenance Our comp plan and municipal code have many references to agriculture and gardening. They are considered integral to the community's culture, architecture, land use and economy. We intend that farming and gardening have a place in our small community, providing beauty and nourishment for all living creatures. For example: "Agriculture" means the tilling of soil, the raising of crops, horticulture, viticulture, small livestock farming, pasturing, grazing, poultry, dairying and/or animal husbandry, including all uses customarily incidental thereto except small animal husbandry on a noncommercial scale. This definition also includes accessory agricultural structures such as storage, warehousing, and distribution buildings. "Community garden" means a site used for growing plants for food, fiber, herbs, and flowers and shared and maintained by community residents and may include collective gardens for medical marijuana (see "collective garden, medical marijuana, commercial" and "collective garden, medical marijuana, noncommercial" in PTMC J 7 08 0 2 0.) where permitted by city codes. How big is the grower workforce in this small town? How many volunteers help gardeners and growers with cultivating and weeding, pruning orchards, gleaning from fields and fruit trees? How many people are involved in this local food web? - The Food Bank Growers htt s://greenmao.or /explore/maps/1 deac5da8501005e07ee - Jefferson County Farmers Market helped with community support in order to gain transportation grants for Port Townsend according to Public Works Director King in 1 /25/25 Leader. - WSU, Jefferson County Conservation District, 4H, the County Fair Planting and growing are essential for preparedness; integral to this rural town for food access during road closures, floods, fires and climate shifting events. The work of growing provides well being and health, learning, stewarding and general all round joy for the people of this community who give their time and spend their money for local food. "Above all, our hope for the future becomes the City's promise to maintain and enhance Port Townsend's special character and small town atmosphere. 2016 Port Townsend Comprehensive Plan From: John Piatt To: citvclerk(d)citvofot.us Subject: letter for meeting today Date: Monday, February 3, 2025 11:47:16 AM Attachments: PT City Council letter PIATT NASLUND 2025-02-03 .odf Could you please include the attached letter for City Council meeting today? Thanks John Piatt February 2, 2025 To: PT City Council: We would like to add our names to this letter that was composed recently by our neighbors. We were late receiving the final version, and didn't get a chance to add our names before it was submitted. We are in full support of the issues brought up below and would very much like to see the protection of agricultural uses in residential zones written into any future policy documents. Sincerely, John F. Piatt and Nancy L. Na Flying Auk Ranch C 3039 Spring St. Port Townsend 360-774-0561 Re: Comprehensive Plan Update/Farms and Food Production We are writing as members of the Port Townsend community for whom the issue of local farms and food production is important, and for some away of life. At the time of this writing it is unclear to us if the Resolution approved by the Planning Commission and awaiting approval by Council, regarding this year's Comprehensive Plan Update Docket, still includes updating the Policy 2.4 under Land Use, which is intended to strengthen and promote agriculture in Port Townsend. The way this Draft Resolution was presented at the Planning Commission, and its language, make it very difficult to discern if the Ag policy was docketed or not, and this confusion has created concern among many of us. This is the Policy as stated in the 2016 Comprehensive Plan: Policy 2.4: Continue to encourage agricultural uses in the least developed portions of town by allowing certain agricultural uses outright in low density residential areas. Specify allowable agricultural uses in revisions to the zoning code. 2.4.1: Consider the need to adopt and implement a right -to -farm ordinance in order to protect agricultural uses in certain residential zones. For many of us, this week is the first time that we knew this Policy was incorporated into the Comp Plan, and we feel horrified that it might be removed or weakened in any way. Seeing the wisdom of this Policy and the importance of farms and food production in our Town, we would like to see it enacted in a manner that will provide growers protection from hostile Policies, while providing encouragement and support for all types of agriculture. This must include all scales of food production; commercial, community, or personal. Port Townsend has a long agricultural history and we should be ready to encourage everything from community gardens, pea patches, gardens in lots adjacent to existing dwellings, farms and even food forests similar to the Beacon Food Forest in Seattle. We would like to see the opportunities for such gardens exist with the understanding that they are Allowable Uses and not seen as illegitimate or an underutilization of a person's property. We would like to work together with City Staff to ensure the Building Codes, Land Use Codes, and utility regulations, provide an accommodation for farms and food production, because it is a benefit not only for the people that actively work the land, but the community as a whole. The benefits of local farms and food production are numerous: Jobs, food security, open space, water filtration and retention, wildlife habitat, opportunities for education and agro tourism are just a few. We still have the opportunity to preserve the spaces needed to support farming and food production before they are lost forever, but we must act now. We do not see this Policy as conflicting with the pressing need for affordable housing. Housing is critical for our work force and we want our kids to be able to make a life here, just as we have. Port Townsend has room for both housing and farms, and we believe one of the primary reasons that it is a beloved home for us all, and attractive to visitors, is that these open spaces still exist. We would like to extend a hand to the City Council and the City Staff to bring this Policy to life and realize the vision that was incorporated into the Comp Plan years ago. We are ready and motivated. We look forward to our work with you in the coming year. From: Kathy Ryan To: citvclerk(d)citvofot.us Subject: Supporting the ag sector in the comp plan Date: Monday, February 3, 2025 12:28:08 PM My concern when I looked at the input to date, was to see a lot of good info on our local economy but I couldn't find anything on farms or gardens or growing food or food security and that concerns me. (And I looked it up and filled in the survey, and shared that with others in policy, roles, etc) Having worked on small farms, Foodbank gardens for over 20 years (and as past president of FBG foodbankgrowers.org, which annually grows/gleans, and donates an average of 30,0004 annually on land shared with homeowners, community gardens —one of which has a housing component, schools, small businesses, churches), I know there are special ag needs and that small farmers —especially under 20 acres need support, eg. If a farm wanted to include housing for its workers, how would that be supported? How are 9 Hills, Natembea, Shy Acre, Dundee Hill, Fairwinds, etc. similar/ unique?Can we build more housing like Ross Chapin's? Or the Habitat groupings? Or tiny houses like the Community Boat Build, Bayside, OLYCAP and others. Do we have sufficient water access? What impacts of climate change need to be considered? What do we need to be a resilient community? How do we help newcomers put down roots —literally? I believe local farmers know best their shared and also their unique needs, but they are a vital part of local life and I believe as essential and in need of support as our wonderful and vital maritime sector. They are an essential part of this conversation. Having grown up in a rather sterile suburb and moved to PT from a dynamic, struggling, many faceted, blue collar, gritty, wonderful, urban area including farms, I have learned first hand there are worlds within worlds to understand and protect. It's overwhelming. That's why all our voices and concerns are important —especially growers. What I would like to see is the wonderful comments and questions I heard at the Farm Tour get into the conversation if this is what we want to see here in 5, 19, 20 years. Infill for denser urban housing makes good sense in terms of resource allocation, but ag doesn't need to be lost if we make the benefits of local food, gardens, farms, community building included in planning. I was on the Jefferson County Local Food Systems Council when that body had a committee of farmers with a significant impact on the County plan. If we are not in the discussion we are invisible. There are not enough voices in the conversation. I am not a policy maker but appreciate the need for input for good planning. Kathy Ryan 907 Rose St Port Townsend PS I used Mary Hunt's well researched Feed Jefferson map, Eat Local First, Jefferson Farmers Market (and will be adding more from the Farm Tour list) to make a list we are using at the Quimper Grange for Food for Thought Series contacts. I could find no single current list. It was heartening to see the number and diversity of agricultural businesses within the city limits and I shared the list with Adrian. I want my grandchildren to see this in 20 years: a vibrant, dynamic, healthy, self supporting, resilient community with affordable workforce housing, like Natembea and Shy Acre and Dundee Hill, among others. Sent from my iPhone From: Musa Jaman To: citvclerk(d)citvofot.us Subject: Public comment for Feb 3rd 2025 City Council meeting Date: Monday, February 3, 2025 3:51:30 PM As a citizen, I've been involved in observing and participating in the Comp Plan review and upgrade process over the last several months. I've listened to the planning department make recommendations to the planning commission as requested by the heads of the City and Council- that these two administrative bodies are driving part of the planning department recommendations seems - in my mind - to be a bit of the "fox in the henhouse". Sitting through planning commission meetings was confusing at times because the presentation and discussion was almost entirely in planning and city code vernacular - for example: "Review 2.4, Review 2.4.1 on right -to -farm ordinance and see if we still want this included (PC feedback). Review 2.1, 2.3, and 2.3.1 to further address PC feedback and expand on these points in the chapter text", and "Rewrite overall land use goals based on PC feedback to center equity, focus on expected population growth, and better define words like "character". With the exception of the straightforward language to "rezone Blaine street parcels", the docket is not in a format that inspires public participation - rather, except for those of us determined to navigate this foreign language, it has been a deterrent. These aspects of our docketing process become quite an obstacle to understanding what the true intentions of the Planning Commission and the city actually are with regard to amending our Comp Plan. There's been no breakdown into plain language as to how any of these optional amendments will affect the overall aesthetics of our small-town character or if it will preserve the vision for this community as set down in the existing Comp Plan. And the notion that our land use goals may be autocratically rewritten is particularly alarming. So, it should come as no surprise to our elected and appointed bodies that our community is expressing an elevated level of apprehension in response to a process that clearly demonstrates the City, led by selected appointed and elected officials, is on the march to change the landscape and character of our small town in ways that will cause irreparable damage. At this time, I'm not going to speak about the proposed rezone of Camas Prairie Park - an outright assault on our parks and open space - because the community will continue to defend this important ground. I'm going to speak about developments I find equally insidious in nature. And it begins with the posting of this meeting's agenda which included a significant change to the optional amendments docket. The confusion swirling around the implications of the optional amendments being recommended by the Planning Commission deepened as we discovered that case file #6 had been removed because of a "numbering error". This particular case file included considerations related to ag land, critical areas and natural resource lands and opportunities for climate change mitigation under policy 2.4. Further, we are told that these considerations are not relevant and play no part in updating goals and policies related to housing density, implementation, climate resilience, parks and open space or arts. If this action - removing case file #6 - is what staff is recommending to do, that leaves us with what is already adopted in our Comp Plan. As a citizen with a professional background in conservation planning, natural resources and water management, I believe it's imperative that we take up clear, positive action to increase the protection of farmlands. In particular, that 2.4.1 is adopted as a right to farm ordinance with additional protections for ground utilized by farmers and farming in the interest of local food security, as a significant source of economic contribution, as auxiliary open space with inherent environmental services, for the sake of climate adaptation and mitigation and for the overall health and well-being of this community. We have the ability to address our housing needs without raising taxes on vacant and/or underutilized land and without destroying our parks and open space ground. Thank you. Musa Jaman City0f Port Townsen Agenda Bill AB25-014 Meeting Date: February 3, 2025 Agenda Item: XLA ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Submitted By: John Mauro, City Manager, and Date Submitted: January 31, 2025 Shelly Leavens, Director of Communications & Marketing Department: Administration Contact Phone: 360-531-2916 SUBJECT: City Involvement and Support for the Jefferson County Connectivity Summit CATEGORY: ❑ Consent ❑x Resolution C Staff Report ❑ Ordinance Contract Approval ❑ Other: BUDGET IMPACT: Expenditure Amount: $n/a Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council Included in Budget? Yes ❑x No ❑ SUMMARY STATEMENT: The Jefferson County Connectivity Summit is a civic engagement event designed to strengthen community connections and increase how our community collaborates together. Previously known as the Connectivity Fair and the Job and Trades Fair, City staff, volunteers, and elected members have consistently and enthusiastically participated alongside other agencies, individuals, and organizations over previous years. The Connectivity Summit is now an expanded, three-day event. This year's Summit is scheduled for March 7-9, 2025, with events on each day including: • Youth Opportunity Fair and Symposium - Friday March 7th - 10am-2pm. Includes participation from all Jefferson County High -School students, focusing on entry-level jobs, summer jobs, training, after -school programs, summer programs, enrichment, education, mentorship, and youth volunteer positions. It includes the Youth Voice Symposium meant to hear from local youth about issues facing them. • Connectivity Summit: Saturday March 8t" — 10am-4pm. Includes tabling with over 80 organizations, a plenary, and a family -friendly civic engagement party, with a focus on activities that create connections across participants. • Connectivity Summit: Sunday March 9th- 12pm - 5pm. Includes a keynote speaker and facilitators who will guide participants through a main guiding question: "who do we need to become as a community to meet this moment?" More information and a draft schedule is available at: httoe//connectiiviitvsummii't.net/. The concepts and objectives of the Connectivity Summit align well with the City's 2025 workplan — particularly "Engage our Community" and the core focus area of nurturing civil civic dialogue. It also aligns with a civic engagement presentation the City Manager, People & Performance Director, and Communications & Marketing Director facilitated at the Washington City/County Management Association in summer 2024 (and a resulting "Community of Practice" led by a WMCA committee), as well as the innovative new state -level Washington Collaborative Elected Leaders Initiative (WA-CELI) that three of our City Councilmembers participate in, run by the Association of Washington Cities (AWC). Jefferson County is a major sponsor of the Connectivity Summit and The Production Alliance (TPA) is planning, organizing, and orchestrating it. Staff including the City Manager were asked to meet with TPA to discuss opportunities for involvement, offer guidance on activities and approaches, and potential sponsorship of the Summit. Discussions and collaboration are underway. While financial support was not considered in advance of the development of the 2025 budget, staff advise that Ctiy Council consider support and sponsorship via the Council reserve (discretionary) fund at the level of $2000. ATTACHMENTS: Attachment A: Jefferson County Connectivity Summit Draft Schedule CITY COUNCIL COMMITTEE RECOMMENDATION: RECOMMENDED ACTION: To authorize the City Manager to enter into a sponsorship agreement with the Production Alliance to support the Jefferson County Connectivity Summit not to exceed $2500 and drawing from the Council reserve fund. ALTERNATIVES: 0 Take No Action ❑ Refer to Committee 0 Refer to Staff 0 Postpone Action ❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Attachment A: MARCH r% 8 e 20215 hl H tIh*aK ire �llu i u� ire ;_ a �ir�� it / *,ire / , ir�ir�ect_ii t City0f Port ' m�10 Townsen Submitted By: Alyssa Rodrigues Department: Legal Agenda Bill: AB25-016 Meeting Date: February 3, 2025 Agenda Item: XLC ® Regular Business Meeting ❑ Workshop/Study Session ❑ Special Business Meeting Date Submitted: January 22, 2025 Contact Phone: 360-379-5048 SUBJECT: Tasking the Equity, Access, and Rights Advisory Board with reviewing their Scope of Work within Resolution 23-027 Creating the Equity, Access, and Rights Advisory Board and making edits, suggestions, and updates. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillilI CATEGORY: BUDGET IMPACT: ❑ Consent ❑ Resolution Expenditure Amount: $ ❑ Staff Report ❑ Ordinance ❑ Contract Approval ❑ Other: ❑ Public Hearing (Legislative, unless otherwise noted) ❑ 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item, SUMMARY STATEMENT: Included in Budget? Yes ❑ No ❑ On November 14, 2024 the Equity, Access, and Rights Advisory Board made the following motion: Motion: Stephanie Burns made a motion to ask for the city to task us with reviewing the scope of work and make edits/suggestions/updates. Laurie Riley seconded. Vote: Motion passed unanimously Requesting City Council to task Equity, Access, and Rights Advisory Board with reviewing their Scope of Work within Resolution 23-027 Creating the Equity, Access, and Rights Advisory Board and making edits, suggestions, and updates. ATTACHMENTS: • 23-027 Creating the Equity, Access, and Rights Advisory Board CITY COUNCIL COMMITTEE RECOMMENDATION: The Equity, Access, and Rights Advisory Board has requested that City Council task the board with reviewing their Scope of Work within Resolution 23-027 and providing edits, suggestions, and updates. RECOMMENDED ACTION: Move to task the Equity, Access, and Rights Advisory Board with reviewing their Scope of Work within Resolution 23-027 and providing edits, suggestions, and updates. ALTERNATIVES: ❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action ❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance ❑ Other: Resolution 23-027 Page 1 of 3 RESOLUTION 23-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, CREATING THE EQUITY, ACCESS AND RIGHTS ADVISORY BOARD WHEREAS, on February 16, 2021, the City Council approved the Ad Hoc Committee on Law Enforcement and Public Safety report that recommended the City create a Race and Social Justice Advisory Board; and WHEREAS, the City Council referred the recommendations of the Ad Hoc Committee on Law Enforcement and Public Safety to the Council Culture and Society Committee for consideration; and WHEREAS, the Culture and Society Committee has researched other municipalities' diversity and equity initiatives; and WHEREAS, the Culture and Society Committee recommended the following provisions for an Equity, Access, and Rights Advisory Board. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: SECTION 1. FORMATION An Equity, Access, and Rights Advisory Board is hereby established, subject to the general provisions in Article 4 of City Council Rules of Procedure pertaining to Committees, Boards, Work Groups, & Commissions, including any amendments thereto. SECTION 2. SCOPE OF WORK AND TASK DESCRIPTIONS As directed by the City Council, the Equity, Access, and Rights Advisory Board is authorized to advise on the following matters: 1. Adopt rules of operation and schedule meetings. 2. Serve as the resident advisory board regarding the following: a. Access to staff and the City Council for community members to raise concerns about equity and rights; b. Outreach and collaboration with the community, community organizations, and other jurisdictions, including maintaining a list of outside resources to assist community members; c. Issue resolution and informed feedback on proposed policies for staff and City Council; d. Standing task force to assist the City Council Culture and Society Committee in furthering equity, access, and rights in the City of Port Townsend; Resolution 23-027 Page 2 of 3 e. Review and update assistance of the City's Equity, Diversity, and Inclusion Statement; and f. Barriers identification and possible solutions for participation in City government and programs. 3. Formulate recommendations on select proposed ordinances, resolutions, proclamations, plans, and procedures. 4. Formulate recommendations to City Council, staff, other advisory boards regarding equity, access, and rights education, training, and resources. 5. Propose to City Council, and when directed, convene public listening sessions on difficult community issues and recommend equitable and effective actions. 6. Provide a forum for discussing equity, access, and human rights issues. 7. Identify issues and provide City Council with feedback regarding equity, access, and rights. 8. Provide such other functions as directed by City Council. SECTION 3. TERM OF COMMITTEE — SUNSET PROVISION This committee shall constitute a standing advisory board, subject to further City Council resolution. No sunset provision is established. SECTION 4. MEMBERSHIP The Equity, Access, and Rights Advisory Board shall consist of no less than five and no more than nine members to be appointed by the Mayor with the consent of the City Council, from residents, business owners, or others with a demonstrable tie to Port Townsend who are recognized as having fitness for such positions, with the following additional provisions: 1. The members of the Equity, Access, and Rights Advisory Board should be at least fourteen years old and should represent a broad spectrum of backgrounds and points of view. Members should be collaborative active listeners who embrace diversity and understanding„ 2. All members of the Advisory Board must have demonstrated interest in or knowledge of the community's equity, access, and rights. SECTION 5. TERMS OF OFFICE The term of office shall be three years, except that the initial appointments shall be staggered from one to three years, so that no more than three members shall have their terms expire in any one year. Resolution 23-027 Page 3 of 3 SECTION 6. MEETINGS I'he Advisory Board will begin meeting when five members have been appointed, but no sooner than sixty days from the adoption of this resolution. ADOPTED by the City Council of the City of Port thereof, held this 12 day of June 2023. Attest: A lyssa Igues WQT" City Clerk Mayor Approved as to form: ire- *1jl r e *C� I Ac# ,lei( i Gre City Attorney i (0 fn U (6 cu cu cn 0 Y N N � C O O N 0+ 0 O Q (c6 Lo L 0 M Q O C-) � •U O U cn O O O O c6 cn vi N N CU O N j O M� L W E O E .cn cu > Q Q L -0 O (6 U O c cu cn — N n O N += O cn O O •� U � i cn cu w a � cn o u N U ti O � •.� U U � U O O bA bA bA :.� bA W H Q O W -- W O N n s O U O a bA p NO !� O N co U fl sti ^0 04 N a > =" ®04 ti U O U U F� O N rcl) 'IT Lf) City0f w Townsei City of PortTownsend PRTTAB 2024 Accomplishments Instructions: Please work with your staff liaison and Advisory Body colleagues to develop a list of top 3 — 5 accomplishments of 2024. Please also consider adding unanticipated challenges or mistakes and subsequent lessons learned to carry forward into future years. This structure will be helpful in providing a more regular update of your Advisory Body's work to City Council and the community throughout the year. ACCOMPLISHMENT#1: DNR and USDA grants funded; proposals were written by board members, City staff, CAC members (USDA), citizen volunteer (DNR). Measured by: Grants provide funding to develop an urban forestry plan, update tree conservation ordinance, purchase and plant street trees in west side street projects; remove invasives and add native tree species to two City parks, and enlist WSU for community outreach and engagement. Why it matters: We have been a TreeCity for a quarter century with no urban forestry plan; our Tree Conservation Ordinance is more than two decades old and needs updating in concert with future housing needs to address risks from loss of canopy (USDA grant). We will be working with high school students to improve two of our parks and engaging the next generation (DNR grant). Mistakes made/unexpected outcomes from what you planned/lessons learned: Both grants have taken much more staff time than expected to get started. Two USDA grants were consolidated into a single grant at passthrough agency request; DNR grant required clarification of tasks and outcomes in a format different from what was submitted so additional work was required. ACCOMPLISHMENT#2: PRTTAB facilitated the creation of the Quimper Parks & Trees Foundation (QP&TF) with the Jefferson Community Foundation as its fiscal sponsor. Measured by: Foundation is in place, building its board and funds and actively seeking its first project to add trees to our community. Why it matters: The Foundation provides a conduit for individuals and groups to donate funds for adding tree canopy and understory to our community. Although the Foundation is independent of the City, a member of PRTTAB serves as liaison to the Foundation. Mistakes made/unexpected outcomes from what you planned/lessons learned: Trying to identify a site for a highly visible first project is a current challenge. ACCOMPLISHMENT #3: PRTTAB subcommittee for Active Transportation Plan Update Measured by: First public open house for Active Transportation Update was a rousing success, with substantial public engagement (16 January 2025, PT Community Center). Why it matters: Alternative transportation modes are essential to the health of the community, and we need to know what people value and where they are best served with additional access. Mistakes made/unexpected outcomes from what you planned/lessons learned: 'Active' is a better descriptor than 'Nonmotorized'. Former Nonmotorized Transportation Advisory Board tried to change its name to'Active Transportation Advisory Board' several years ago and former staff did not allow the change at that time. NMTAB was disbanded, but could (and should) be reconstituted. City0f w Townsei ACCOMPLISHMENT#4: PRTTAB subcommittee for Land Capacity Analysis Measured by: in progress Why it matters: Outcome will help facilitate necessary decisions about zoning changes and open space needs for the Comprehensive Plan update. Mistakes made/unexpected outcomes from what you planned/lessons learned: in progress ACCOMPLISHMENT#5: PRTTAB Tree subcommittee Measured by: in progress Why it matters: City's street tree list was very outdated, with some listed species now recognized as invasive and with no recognition of the value/necessity of assisted migration to accomodate climate change impacts. Mistakes made/unexpected outcomes from what you planned/lessons learned: Old parameters for street tree planting (presence of sidewalk, width of planting strip etc.) were changed to root volume calculations for each species to better address tree survival requirements. Because the street tree list is extensive, subcommittee made a colorful brochure of a subset of genera for handing out to engage members of the public who are considering planting street trees. The brochure directs the public to the full list on the Urban Forestry site on the City website. Subcommittee wants to produce a Parks/Open Space list and an Shrub/Understory list as those are very different species than street trees. 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