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Home My WebLink About102224 PRTTAB Meeting Minuteslilyof TownseM. PARKS, RECREATION, TREES, & TRAILS ADVISORY BOARD Agenda - Council Chambers October 22, 2024 1 4:30 p.m. I Virtual or In Person Meeting • Join via computer or tablet at.http://moinwebinar.com enter 9 digit Webinar ID 752-525-115 • Join by phone in listen -only mode: (360)390-5064 Ext. 3 access code: 699-128-175# • Submit public comment to be included in the meeting record to: https://Publiccomment.fillout.com/citvofpt • If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us Welcome, Introduction & Call to Order - Chair Debbie Jahnke Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public at the City Council Chambers, virtually via this web format, and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the some to comment during the public comment periods. We take public comment at the beginning and end of the meeting. I. Roll Call: Pam Adams, Becci Kimball, Jim Todd, Matt Miner, Richard Hefley, Debbie Jahnke present, Russell Hill excused. Staff present include Steve King, Robin Hill, Carrie Hite, Michael Todd, Adrian Smith, Jeff Kostechka, Melody Sky Weaver, Council liaison Monica MickHager and Councillor Neil Nelson. II. Approval of Agenda/Changes to Agenda: approved by consensus III. Approval of Minutes: approved by consensus IV. Public Comment (3 minutes per person/agenda items only): Robert Bruce Tipton - provided a skate park comment regarding timing for lighting for the skate park, questions about agreements to put the park where it is and what is permitted in the location and zone. Stephen Yanoff (written) - regarding recommended tree list from McCloud/Reckord - would like the board to more strongly encourage native plants in landscaping on Sims and recommendations about tree list including more information about species origin. Janna Allen (sp?) commented about the loss of the Chetzemoka Park kitchen shelter with no notice or signage in the park. Staff noted that the Historic Preservation Committee had been included in the discussion that led to the decision and that the chimney had collapsed. V. Old Business (20 minutes) A. ROW tree species list and genus brochure (Robin, Richard, Debbie) - Steve King noted that critical point to communicate is the Right Tree in the Right Place so we protect infrastructure. Richard Hefley changed our list to include root volume rather than sidewalks and planting strip and added raingarden appropriateness. 'Raingarden suitable' column could be dropped as it is redundant. Pam Adams noted we need a definition of what a right of way actually is; Jim Todd supported the addition of such information. We need to have information that Jeff Kostechka has presented as a brochure (clearances to infrastructure, etc.). Monica MickHager wanted more info linked to the permits and other pages. Becci Kimball suggested a note on the website as to where to find information - Matt Miner recommended that it be in the City newsletter, perhaps as a small inclusion in repeated issues. Steve, Robin and Richard helped with measurement of soil volume. Jeff noted that 'Right Tree Right Place' will allow trees to be in place for a proper lifespan; Richard noted that professional literature indicates street trees last only 20-odd years and we want to change that for our community. B. Arbor Day reminder (board) - proclamation accepted by David Lubinski and Becci Kimball on Monday, October 21; adoption and DNR planting demonstration discussed for October 26 at Mountain View Commons. VI. New Business (40 min) A. Land Capacity Analysis (Adrian/Emma, board) Adrian Smith discussed the LCA process - tool to analyze how land is zoned vs used, 'tour guide' for the walking tour is still online for self - guided tours, definitions of 'vacant' vs 'underutilized; 'partially utilized; and 'fully utilized' were provided, we are currently looking only at housing density, this will allow determination of commercial space, parks, trails. The effort will be a full -city analysis, not parcel by parcel. This effort connects with the Housing Needs Assessment and state allocations of land for different uses. PROS Plan LOS for parks recommends a 10-minute walk access for all neighborhoods, but features need to be equitable, accessible parks are needed with '10 minute walk' to an accessible entrance and we need to include parks under other ownership. How do we preserve open space while we densify? Some acronyms like PSH (permanent supportive housing) and LOS (level of service) need to be defined. B. Community Services Department Discussion (Melody, Carrie, Steve) Memo from City Manager Mauro addressed the long time deficiency in parks investment; combination would plan to leverage departments that are community facing. Carrie recommended the idea and has done this in Edmonds and other cities. Michael worked under a similar format in Dallas. Not many changes are sought in the next year. Jim Todd asked to bring the subject back for more detail at the next meeting when the City Manager can attend. Pam asked about oversight for arts and increased funding for libraries and parks. Steve noted that Public Works has not received overhead for overseeing parks. VII. Staff update — (20 min) A. Skate Park lighting (Carrie) - lights have been ordered, three permits are needed, PROS Plan supports the effort to increase recreational opportunities for youth; the Historic Preservation Committee has reviewed the plan and Council approved the plan. B. Pool update (Carrie) - BOCC appointed a task force that recommended the new pool be located in the county, in the Chimacum or Hadlock area. PFD funding via a ballot measure is being discussed. C. Maintenance update (Michael) - We are in the season of leaves, please report a concern on the City website if there are branches or other wind damage in parks or on trails that need to be addressed. Trees are being planted at the dog park, several native birch and some serviceberry. VII. Next Regularly Scheduled Meeting: November 26, 2024 Vill. Public Comment: Objection by Mr. Tipton to library being mixed in with parks; question from Ms. Allen about the licensed lodging adjacent to the skate park being affected by the skate park activities. Steve will look into the code. IX. Adjourn: 5:50pm Future agenda items: • Master plan for future westside park • Tree subcommittee update — final drafts of POS trees, understory lists 3