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HomeMy WebLinkAbout121624 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. December 16, 2024 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order II.Roll Call III.Changes to the Agenda IV.Proclamation(s) or Special Presentation(s) A. Forest Management Study Results Presentation B. Encampment Update Presentation V. City Manager’s Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII. Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel about current or potential litigation (Approximately 10 minutes) VIII. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: December 2, 2024 C. Appointments/Reappointments: Climate Action Committee, Lodging Tax Advisory Committee, Planning Commission D. Authorization of Not to Exceed $63,000 in PCD Personnel Funding to Hire a Successor Planning Manager and Overlap with the Outgoing Planning Manager E. Resolution 24-040 Establishing the “Port Townsend Public Library Displays and Exhibits Policy” F. Authorize the City Manager to Sign the Amendment for the Financial Assistance Loan with the Department of Ecology and All Other Necessary Agreements and Contracts to Accomplish the Work for the Wastewater Treatment Plant Outfall G. Update of the Salary Classification Schedule for Non-Represented Positions IX.Unfinished Business A. Ordinance 3346 Adopting 2024 Supplemental #2 Budget Appropriations Proposed Action: Move to approve Ordinance 3346 Adopting 2024 Supplemental #2 Budget Appropriations i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030 Proposed Action: Move to approve Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030 i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action C. Resolution 24-041 Adopting the City’s 2025 State Legislative Agenda Proposed Action: Move to approve Resolution 24-041 Adopting the City’s 2025 State Legislative Agenda i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action X. New Business A. Resolution 24-042 Updating and Providing for Building and Planning & Community Development Fees Proposed Action: Move to approve Resolution 24-042 Updating and Providing for Building and Planning & Community Development Fees i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. Resolution 24-043 Relating to Postponing the 2025 Annual Update of the City’s Comprehensive Plan During the 2025 Comprehensive Plan Periodic Review and Development Regulations Proposed Action: Move to approve Resolution 24-043 Relating to Postponing the 2025 Annual Update of the City’s Comprehensive Plan During the 2025 Comprehensive Plan Periodic Review and Development Regulations i. Staff presentation and Council questions ii.Public Comment iii. Council deliberation and action XI. Presiding Officer’s Report XII. Suggestions for Future Agendas XIII. Comments from Council XIV. Adjourn Agenda Bill AB24-188 Meeting Date: December 16, 2024 Agenda Item: Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King and Tyler Johnson Date Submitted: December 6, 2024 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Presentation Forest Management Study Results CATEGORY:BUDGET IMPACT:N/A ConsentResolutionExpenditure Amount: $ Staff ReportOrdinanceIncluded in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: Background: The City of Port Townsend water utilities owns numerous large parcels of property associated with the water supply system. Most of these properties are located outside of the City Limits. The water utility is an enterprise fund or an independent business unit with the responsibility of supplying quality water at the lowest cost in stewardship of the public resources. Thus the water utility is expected to manage assets such as the forest lands holding. Timber located on these properties is one of the assets. Not only is it the utility’s responsibility to manage the asset value of timber, but also to manage the forests that reside on the property for health in order to protect and enhance the City’s timber assets. On April 1, 2024, the City staff recommended hiring Chickadee Forestry to assess water utility assets and recommend forest management strategies. The presentation provided is available for viewing on the City’s website at https://cityofpt.granicus.com/GeneratedAgendaViewer.php?view_id=4&clip_id=3071. The assessment was completed this year including a staff tour to illustrate in the field the goals and objectives. Attached is a copy of the assessment. Malloree Weinheimer will be present at this Council meeting to present the key findings and answer questions. This project will likely lead toforest management implementation action as recommended by Chickadee Forestry. The assessment will also help with future determination if any of the utility property should be surplused. ATTACHMENTS: City of Port Townsend Forest Lands Timber Harvest Assessment CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: No action. Presentation only. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: WashingtonDept.ofNaturalResources MilllogpricesDomesticallyProcessed PricePeriodJune24 MarketingRegionEASTSIDE $/MBF Number of Quotes SpeciesSortAverageHighLow DougFir/Larch$519$551$498 Camprun$520$551$498 CNS$510$510$510 Whitefir/hem$467$500$390 Camprun$469$500$430 CNS$463$500$390 ESpruce$438$455$430 Camprun$438$455$430 Lodgepole$451$500$390 Camprun$453$500$390 CNS$445$500$390 Cedar$1,744$2,275$1,100 Camprun$1,739$2,275$1,100 Poles$1,753$1,936$1,571 Pine$405$420$390 Smallsaw$390$390$390 Largesaw$420$420$420 Spruce$500$500$500 Camprun$500$500$500 CNS$500$500$500 Whitepine$442$455$420 Camprun$442$455$420 Conifer$255$360$170 CNS$349$360$338 Utility$193$213$170 GrandTotal$599$2,275$170 5ormorequotes 3to4quotes 1to2quotes PublishDate:6/17/2024 Thelogpricesinthissurveyarenotintendedtorepresentanypast,currentor futurelogvaluethatanygivenproducerwillpay.DNRreliesinpartoninformation fromoutsidesourcesandcannotacceptresponsibilityforerrorsoromissions.Any faults,andwithoutanywarrantyofits useofthisinformationisasis,withall accuracy.DNRDISCLAIMSALLWARRANTIES,EXPRESSORIMPLIED,INCLUDINGBUT NOTLIMITEDTOIMPLIEDWARRANTIESOFMERCHANTABILITYANDFITNESSFOR PARTICULARPURPOSES. 6/1/2024 5/1/2024 4/1/2024 3/1/2024 2/1/2024 1/1/2024 12/15/2023 11/1/2023 10/1/2023 9/1/2023 8/24/2023 7/19/2023 Prices 6/15/2023 Log 5/23/2023 4/23/2023 Delivered Eastside 3/23/2023 2/23/2023 Camprun 1/23/2023 12/22/2022 11/22/2022 10/22/2022 9/22/2022 8/22/2022 7/22/2022 fir/hem Fir/Larch 6/22/2022 LodgepolePineWhiteDoug 5/22/2022 $600$550$500$450$400$350$300$250 $/MBF WashingtonDept.ofNaturalResources MilllogpricesDomesticallyProcessed Years2024 QuartersQtr2 PricePerJun CoastMarketingArea $/MBF Num ber of Quot SpeciesGradeAverageHighLowes DougFir$797$1,300$550 Pole**$1,150$1,300$1,000 SMandBetter$861$950$810 2Saw$734$780$700 3Saw$699$725$675 4Saw/CNS$550$550$550 Whitewood$550$575$525 2Saw$575$575$575 3Saw$538$550$525 Cedar$1,813$2,400$1,200 Pole**$2,300$2,400$2,200 Camprun$1,325$1,450$1,200 Alder$513$650$270 2Saw$642$650$625 3Saw$617$650$600 4Saw$465$600$325 Util*$270$270$270 Camprun$428$551$306 Maple$359$425$200 2Saw$425$425$425 3Saw$400$400$400 4Saw$342$400$200 Hardwood$273$324$225 Util*$273$324$225 Conifer$225$225$225 Util*$225$225$225 GrandTotal$665$2,400$200 1to2quotes 3to4quotes 5ormorequotes PublishDate:6/17/2024 Note:Utility/pulpconversionfactorused8.5Tons/mbf Thelogpricesinthissurveyarenotintendedtorepresentanypast,currentor futurelogvaluethatanygivenproducerwillpay.DNRreliesinparton informationfromoutsidesourcesandcannotacceptresponsibilityforerrors oromissions.Anyuseofthisinformationisasis,withallfaults,andwithout anywarrantyofitsaccuracy.DNRDISCLAIMSALLWARRANTIES,EXPRESSOR IMPLIED,INCLUDINGBUTNOTLIMITEDTOIMPLIEDWARRANTIESOF MERCHANTABILITYANDFITNESSFORPARTICULARPURPOSES. Jun omissions. PURPOSES. May or errors Apr for PARTICULAR FOR Mar FITNESS responsibility Feb accuracy. AND its accept of Jan accuracy.cannot warranty Dec and ensure any MERCHANTABILITY to Nov sources OF sheetwithout and outside Oct price IMPLIED, fromOR faults, WARRANTIES timber Sep all this withEXPRESS Saw of IMPLIED is, Aug information TO as #3 on is part Jul compilation LIMITED in WARRANTIES, Alder NOT ALL information relied during Jun BUT this DNR used of May was DISCLAIMS use CareHowever,AnyDNRINCLUDING Apr Mar Feb Jan Dec Nov Oct Sep Camprun Aug Prices Cedar Jul Log 202220232024 Red Jun May Apr Delivered Mar Feb Qtr1Qtr2Qtr3Qtr4Qtr1Qtr2Qtr3Qtr4Qtr1Qtr2 Jan Coast $800$600$400 $/MBF $2,200$2,000$1,800$1,600$1,400$1,200$1,000 Jun omissions. PURPOSES. May or errors Apr for PARTICULAR FOR Mar FITNESS responsibility accuracy. Feb AND its accept of Dec accuracy.cannot warranty and ensure any Nov MERCHANTABILITY to sources OF sheetwithout Oct and outside price IMPLIED, fromOR faults, WARRANTIES Sep timber all this withEXPRESS of IMPLIED Aug is, information TO as on is part Jul compilation LIMITED in WARRANTIES, NOT ALL information relied during Jun BUT this DNR used Saw of was DISCLAIMS use #2 May CareHowever,AnyDNRINCLUDING Title Apr Axis hemlock Mar W. Feb Dec Saw Nov Oct fir#2 Sep Douglas Aug Jul Prices 202220232024 Jun Log May Apr Delivered Mar Qtr1Qtr2Qtr3Qtr4Qtr1Qtr2Qtr3Qtr4Qtr1Qtr2 Feb Coast TitleAxis $900$800$700$600$500$400 $1,000 Agenda Bill AB24-189 Meeting Date: December 16, 2024 Agenda Item: Special Presentation Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King-PW, Emma Bolin-PCD Date Submitted: 12/11/24 Department: PW/PCD Contact Phone: 360-390-4048 SUBJECT: Encampment update CATEGORY: BUDGET IMPACT: ConsentResolutionExpenditure Amount:$ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: In February 2024, Council authorized staff to obtain an on-call contract to cleanup encampments on City property and rights of way and provide dumpsters and sanicans to reduce further waste accumulation in the area and protect public health. In March 2024 the City placed two sanicans in the ROW adjacent to DSHS and a dumpster south of the Evans Vista stormwater pond. In October 2024 the City hired Linden Salvage to clean up abandoned encampment waste at a wetland on city property adjacent to the DSHS right of way east of Evans Vista Way, as well as remaining encampment waste in the forest blocks of Evans Vista that was not removed during a 2023 cleanup effort. The 2025 budget includes funds for on call cleanup work as well as sanicans and dumpsters. The City has executed an on-call contract with Layland Construction for continued task orders to clean up abandoned camps. In November 2024 the city added a third sanican after receiving complaints that weekly cleaning was not keeping up with usage. Staff provided site tours to Council members to demonstrate effectiveness of sanitation funds and to highlight the ongoing challenges of unsanctioned camping in city rights of way on the environment and the unsafe conditions for those living in these circumstances. Unsanctioned camps present safety and sanitation challenges to citizens, first responders, and the very residents who live in them. Human waste and trash profoundly affects environmental health and creates hazardous conditions and critical areas degradation that trigger City code and law enforcement. The ongoing struggle of providing sanitation services for unhoused people along with cleaning up waste in abandoned or nuisance camp areas is a game of musical chairs that nobody can win. While the 2025 budget includes funds to continue these services, it is not a good investment, fair, or liability risk averse to enable marginally acceptable living conditions forever. Also, the City must fairly enforce nuisance conditions posed by private property owners as well as its own property. Camping is prohibited within City limits outside of the Fairgrounds and Fort Worden. Camping in conditions that are ill equipped with services is a nuisance per City code. The City is currently in a reactive mode, becoming more coordinated to ensure sanitation in that area, but people in the camps struggle with mental health and drug addiction have inadequate services for assistance. City staff are pulled away from our primary duties and functions to react to nuisance conditions and critical area damage in these camps. Averaging the staff hours below, fifteen percent of the City’s staff each spend one week per year working only on encampments abatement. This location receives some of the highest police calls for services in the City so far this year and is a two-officer minimum response. Additional police costs for arrests, jail transports, report writing, fuel/equipment costs is not included below, but adds to the costs. Cleanup/Sanican/Dumpster/Staff Time/Complaint response/Monitoring costs: Item 2024 Cost2025 Budgeted Cleanup $12,000$25,000 Sanicans and Dumpsters$8,433$12,000 City Staff Time and Expenses $42,700? TOTAL $63,133$37,000 Those living in camps deserve a proactive and coordinated regional approach to solve homelessness with tangible results. This means ensuring there are housing and shelter choices, support and time to make those choices, as well as consequences for those who reject options and support. Of critical importance, the community lacks a zero barrier shelter. An unsanctioned encampment could yield chillingly similar negative outcomes such as that experienced at the fairground campground encampment years ago. In spring 2024, the City approved an emergency shelter and housing ordinance that enables providers to operate shelters within many of the zones and properties in City limits. City staff will continue to manage encampment cleanups, but needs assistance and regional support and direction on a long term basis that collaborates with partners. While there’s much work done through Housing Fund Board to support local providers in administering services such as Caswell Brown Village, it doesn’t fulfill the needs of those who fit in zero-barrier living arrangement. This is a call to action for the community to create a coordinated proactive response as city resources and roles are limited. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Recommend discussion on ways the community can support resolving nuisance conditions in unsanctioned encampments and coordinating a proactive response towards zero barrier shelter options. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: DRAFT December 2, 2024 City Council Business MeetingPage 1 of 7 DRAFT December 2, 2024 City Council Business MeetingPage 2 of 7 DRAFT December 2, 2024 City Council Business MeetingPage 3 of 7 DRAFT December 2, 2024 City Council Business MeetingPage 4 of 7 DRAFT December 2, 2024 City Council Business MeetingPage 5 of 7 DRAFT December 2, 2024 City Council Business MeetingPage 6 of 7 DRAFT December 2, 2024 City Council Business MeetingPage 7 of 7 Agenda Bill AB24-174 Meeting Date: December 16, 2024 Agenda Item:Consent VIII.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Mayor Faber Date Submitted: December 12, 2024 Department: Mayor Contact Phone: 379-2980 SUBJECT: Reappointment of Samantha Bair Jones(Position 1, Term Expires December 31, 2027) to Planning Commission Reappointment of Rick Jahnke (Position 3, Term Expires December 31, 2027) to Planning Commission Reappointment of Andreas Andreadis (Position 7, Term Expires December 31, 2027) to Planning Commission Reappointment of Dave Seabrook (Position 15, Term Expires December 31, 2027) to Climate Action Committee Reappointment of Krista Meyers (Position 14 At Large, Term Expires December 31, 2027) to Climate Action Committee Reappointment of Jaime Duyck (Position 12, Term Expires December 31, 2027) to Climate Action Committee Appointment of Rebecca Beebe (Position 5 Recipient, Term Expires May 1, 2027) to Lodging Tax Advisory Committee CATEGORY: BUDGET IMPACT: n/a Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: Reappointment of Samantha Bair Jones (Position 1, Term Expires December 31, 2027) to Planning Commission Reappointment of Rick Jahnke (Position 3, Term Expires December 31, 2027) to Planning Commission Reappointment of Andreas Andreadis (Position 7, Term Expires December 31, 2027) to Planning Commission Reappointment of Dave Seabrook (Position 15, Term Expires December 31, 2027) to Climate Action Committee Reappointment of Krista Meyers (Position 14 At Large, Term Expires December 31, 2027) to Climate Action Committee Reappointment of Jaime Duyck (Position 12, Term Expires December 31, 2027) to Climate Action Committee Appointment of Rebecca Beebe (Position 5 Recipient, Term Expires May 1, 2027) to Lodging Tax Advisory Committee ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7) Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall Pos.Name & ExperienceExp.Pos.NameExp. Matt Miner5/1/25Kathleen Knoblock5/1/26 11 Jim Todd5/1/26Michael D'Alessandro5/1/26 22 Richard Hefley 5/1/27Monica Mader5/1/26 33 4 Pamela Adams5/1/25Walt Galitzki5/1/27 4 Rebecca Kimball5/1/25VACANT5/1/24 55 Russell Hill 5/1/27Craig Britton, Chair 5/1/25 66 Deborah Jahnke, Chair5/1/27VACANT5/1/25 77 LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.) Council Liaison: NoneCouncil Liaison: Ben Thomas Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall Pos.Name & RoleExp.Pos.NameExp. Owen Rowe, Chair (Elected Official)N/ASimon Lynge5/1/26 11 Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26 22 Cindy Finnie (At Large Position)5/1/25VACANT5/1/26 33 Katy Goodman (Recipient)5/1/25Heidi Tullman 5/1/27 44 VACANT (Recipient)5/1/24Lindsey Wayland, Chair5/1/25 55 Danielle McClelland (Recipient)5/1/25 6 Anna Quinn 5/1/25 6 Denise Winter (Recipient)5/1/25Joe Gillard5/1/27 77 VACANT (Collector)5/1/22Dan Groussman5/1/25 88 Kate Philbrick (Collector)5/1/25Cristina Silva 5/1/27 99 Natalie Maitland, Fort Worden PDA Designee 5/1/26 10 (Collector) VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7) 11 Main Street Designee (Nonvoting)5/1/27 Council Liaison: Owen Rowe 12 Designee (Nonvoting)5/1/26 Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC 13 Pos.NameExp. 14 VACANT (Nonvoting)5/1/20 1 William C. "Chuck" Henry 5/1/25 FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27 2 Council Liaison: None3 Susan Ferentionos5/1/27 TBDDiane Walker5/1/26 4 Pos.NameExp. Alyssa Fuehrer5/1/26 5 Catharine RobinsonN/ADiana Grunow 5/1/26 16 Earll MurmanN/A 7 David Tolmie5/1/25 2 John NowakN/A 3 Richard JahnkeN/A 4 VACANTN/A 5 VACANTN/A 6 VACANTN/A 7 VACANTN/A 8 PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7) Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall Pos.NameExp. Name _______, City Council (Chair)Samantha Bair Jones, Vice Chair 12/31/24 1 Joanna Sanders, City ClerkStephen Mader 12/31/26 2 Melody Eisler, Library DirectorRick Jahnke, Chair12/31/24 3 John Polm, School District SuperintendentViki Sonntag12/31/26 4 ________, School District Video InstructorLois Stanford 12/31/25 5 Richard Durr, School District RepresentativeRobert Doyle12/31/25 6 VACANT, Video ProfessionalAndreas Andreadis12/31/24 7 _____________, Citizen Representative VACANT, Student Representative CIVIL SERVICE COMMISSION (3) Meets as needed VACANT Producers Group Representative (Optional) Pos.NameExp. VACANT Education Group Representative (Optional) Darryl Elmore 12/31/25 1 CLIMATE ACTION COMMITTEE (15)Troy Surber12/31/24 2 Meets bi-monthly 3:00 p.m. on 2nd TuesdayRichard Sussman 12/31/26 3 Exp. Pos.Name N/A FORT WORDEN PDA (9-11) 1 Jefferson County BoCC ( Kate Dean) N/A Council Liaison: Libby Wennstrom 2 City Council (Owen Rowe) N/A Meets at Fort Worden Commons B 3 JeffPUD (Jeff Randall) Pos.NameExp. N/A 4 Jefferson County Public Health (Laura Tucker) N/ABrad Mace10/24/25 51 Jefferson Healthcare (Kees Kolff)- Chair N/ATracy Garrett 10/24/25 62 Jeff. Transit (Nicole Gauthier/Sara Peck) N/ADavid King10/24/26 73 Port of PT ( Carol Hasse/Eric Toews) N/AAndrew Cashin 10/24/26 84 PT Paper Corp. (Michael Clea) 12/31/26John Begley10/24/24 95 Cindy Jayne - Vice Chair 12/31/25Steve Dowdell 10/24/24 106 Crystie Kisler - At Large ` 12/31/25Robert Davis 10/24/24 117 David Wilkinson 12/31/24 128 Jaime DuyckVACANT10/24/22 12/31/2410/24/25 139 Krista Meyers - At Large 12/31/2610/24/25 1410 Kate Chadwick (Policy) Dave Seabrook 12/31/2410/24/25 1511 EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD Council Liaison: Amy Howard Meets 2nd Thursday at 12:30 at Council Chambers Pos.NameExp. Stephanie Burns5/1/25 1 Gabrielle Vanwert5/1/26 2 Julia Cochrane5/1/27 3 Cameron Jones 5/1/25 4 Aimee Krouskop5/1/26 5 6 Alyson McWilliams5/1/27 Richard Rogers 5/1/25 7 Laurie Riley5/1/26 8 Francisca Ramirez Aquino5/1/27 9 Agenda Bill AB24-179 Meeting Date: December 16, 2024 Agenda Item: Consent VIII.D Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin Date Submitted: 12/11/2024 Department: PCD Contact Phone: 360-390-4048 SUBJECT: Authorization of not to exceed $63,000 in PCD personnel funding to hire a successor planning manager and overlap with the outgoing planning manager. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ 25,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-022 GF - Development Services SUMMARY STATEMENT: The PCD Planning Manager who has provided 30 years of service to the City is retiring. This position is mission critical to ensure the timely delivery of permitting decisions and executing grant deliverables on certain PCD projects. A prolonged vacancy is untenable with the PCD workload. PCD has advertised for a successor. The team desires to overlap the successor with the outgoing employee as soon as February with the overlap lasting no later than June 30 2025. The focus during the overlap for the outgoing Planning manager will be on department transition and finishing up the Shoreline Master Program Periodic Update, due in June 2025 as specified in grant agreement with Department of Ecology. The current planning manager will work a part-week schedule through June to spend down their leave balance, resulting in a payout savings of $10,000 from if they retired in February. PCD has several grant funded projects, which were used to balance the 2025 General Fund Budget. Currently, some of these grants are underspent resulting in the revenues being carried into 2025. Depending on year end fund balance, this may defray the cost of the staffing overlap. Salary and benefits for the new employee is projected to be $55,000 during the overlap, plus $8,000 in outgoing employee vacation payout. The 2024 SMP grant underspend reduces this by $26,000. The underspend on 2024 Paper to Digital Tech grant is $12,000 for staff time. The net cost is $25,000 so long as the PCD can fully execute grant deliverables and expend staff hour budget—otherwise, the cost is $63,000 to the general fund balance. Further grant carryover may be available to cover the $25,000 net cost once year-end Urban Forestry Grant closeout is available. ATTACHMENTS:None CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of Consent Agenda, no further action is needed; this effectively represents unanimousauthorization of not to exceed $63,000 in PCD personnel funding to hire a successor planning manager and overlap with the outgoing planning manager. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB24-180 Meeting Date: December 16, 2024 Agenda Item: VIII.E Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Melody Sky Weaver Date Submitted: December 11, 2024 Department: Library Contact Phone: 360-344-3054 SUBJECT: Resolution 24-040 Establishing the “Port Townsend Public Library Displays and Exhibits Policy” CATEGORY: BUDGET IMPACT:No impact Consent Resolution Expenditure Amount: $ N/A Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 120 Library SUMMARY STATEMENT: Purpose of the Library Display Policy The Library hasbeautiful cabinet, wall, and shelf display spaces to showcase library collections and services that are intended to better connect patrons with a myriad of collections and services at the Library. The Library may reach out to individualsor groups to display various items. Where appropriate, such displays or exhibits should reflect various viewpoints on a given subject. The Library needs a clear policy about displays and that all displays in the Library space are curated by Library staff. When items are borrowed to be displayed the lender needs to sign a Library Displays and Exhibits Loan Agreement. This policy supports the Library's mission of, “Uplifting our community through reading, learning, connection, and creativity.” Recommendation The Library Advisory Board reviewed the policy and loan agreement at their December 10 meeting and learned all about the importance of public libraries having a clear policy for displays in the Library and that displays are curated by Library staff. On December 10the Library Advisory Board unanimously recommendedthepolicy being submittedto the City Council for approval. ATTACHMENTS: -Port Townsend Public Library Displays and Exhibits Policy and Library Displays and Exhibits Loan Agreement -Resolution CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 24-040 Establishing the “Port Townsend Public Library Displays and Exhibits Policy” ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-040 RESOLUTION NO. 24-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, ESTABLISHING THE “PORT TOWNSEND PUBLIC LIBRARY DISPLAYS AND EXHIBITS POLICY” WHEREAS, display spaces in the Library including but not limited to enclosed display cabinets, shelves, and wall spaces, are for the use of the Library; and WHEREAS, these spaces are intended for displays and exhibits created or selected by Library staff. Where appropriate, such displays or exhibits should reflect various viewpoints on a given subject; and WHEREAS, Library staff may solicit individuals or groups to provide displays or exhibits for these spaces; and WHEREAS, the City of Port Townsend Public Library displays and exhibits are intended to better connect patrons with a myriad of collections and services and the attached policy supports this intention; and WHEREAS, the Library Advisory Board reviewed the policy and recommended its adoption; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, Washington, as follows: 1. The City Council adopts the “Port Townsend Public Library Displays and Exhibits Policy” and “Library Displays and Exhibits Loan Agreement” in substantially the same form as Exhibit A attached hereto and incorporated by this reference. 2. The Library Advisory Board and Library Director will review the Library Display Policy as needed. ADOPTED by the City Council of Port Townsend, WA at a regular meeting thereof, held th this 16 day of December 2024. ________________________________ Attest: David J. Faber, ________________________________ Mayor Alyssa Rodriques City Clerk Library Displays and Exhibits Policy It is the policy of the City of Port Townsend Public Library that display spaces in the Library including but not limited to enclosed display cabinets, shelves, and wall spaces, are for the use of the Library. displays or exhibits for these spaces. Individuals and groups must sign the Library Display Loan Agreement before displaying any items. The Library reserves the right to change the Agreement on a case-by-case basis depending on the items loaned to the Library. Library Displays and ExhibitsLoan Agreement Display Loan Agreement between City of Port Townsend Public Library and Name ________________________________________________________ Address _______________________________________________________ Phone _________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Date loaned ________________________________________________________ Date to pick up ____________________________________________________ Owner’s estimated value of loan material _________________________________ Owner’s Insurance(homeowners, renters etc.)________________________________________________ * * * * * * * * * * * * * * * I, ________________________________________________________, agree to indemnify and save and hold harmless the City of Port Townsend Public Libraryfrom and against any and all loss, damage, thepropertyor person(s)arising out of the loan of said property to the library for display or special exhibit purposes. If I have not reclaimed library will assume ownership with the right to sell or dispose of the property. I hereby agree to the terms stipulated above. _____________________________________ Owner _____________________________________ Authorized library personnel _____________________________________ Date Agenda Bill AB24-181 Meeting Date: December 18, 2024 Agenda Item: Consent VIII.F Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Andre Harper Date Submitted: December 12, 2024 Department: Public Works Contact Phone: (360) 379-5088 SUBJECT: Authorize the City Manager to sign the amendment for the financial assistance loan with the Department of Ecology and all other necessary agreements and contracts to accomplish the work for the wastewater treatment plant outfall. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $303,630.59 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 415 Water Sewer CIP SUMMARY STATEMENT: The City of Port Townsend wastewater treatment plant outfall is near anticipated useful expectancy and has experienced continuous nearshore leaks and assessment revealed repair and replacement is necessary. This project has been in the works for many years as the City looks for viable options to address the complexity of this project. The original project scope involved digging in a new outfall pipe approximately 900 feet off shore as shown in the attached one page description. Subsequently due to community concerns and work with the Marine Resources Council, the City has revised the approach to reduce the project scope as follows: The new project scope being explored involves replacing the failed concrete pipe on the beach, retaining the existing cast iron pipe where eel grass and kelp are present, and replacing the diffuser at the end of the pipe to comply with National Discharge Pollution Elimination System (NDPES) requirement. The portion of the pipe on the beach is most at risk and needs to be addressed. The following pictures shows recent storm damage and the exposed concrete pipe on the beach. Photo taken on December 7, 2024 Over the last year, staffhas explored several options working with State Parks and the MRC for alternative discharge methods. The most viable option and allowed approach is to replace the existing pipe as described above. By re-using a section of pipe, disturbance to the sea floor can be avoided. This new approach requires a revised engineering report and approval by Department of Ecology. In addition, City staff will continue meeting with the MRC to share the progress and project requirements. Before the work can get started, a revision to the existing loan agreement with Ecology is required. Ecologyis allowing this revision by changing the loan terms. The City has been awarded Department of Ecology Water Quality Program Financial Assistant loanwith partial forgivableloan forAdministration of grant, Change of Project Scope and Amended Engineering Report. The Clean Water State Revolving Fund (CWSRF)reduced the awardfrom the original funding amountof $3,330,000, to$303,630with an effective interest rate of 1.6%. The completion dateof the amended engineers report is November 30, 2025. Based on this date, loan repayment will begin no later than November 30, 2026. If approved, staff will update the one page description, share progress with the MRC, and continue work with the project consultant to develop and engineering report. Upon developing a new project cost estimate, the City will apply for new funding in the next funding cycle for construction based on this revised approach to the project. Staff is requesting Council approval for the City Manager to signagreementwith the Department of Ecology to fund amended loan for the wastewater treatment plant outfall. project. ATTACHMENTS: 1. One Page -Project Description CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous authorizing for the City Manager to sign the amendment for the financial assistanceloan with the Department of Ecology and all other necessary agreements and contracts to accomplish the work for the wastewater treatment plant outfall. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules Other: Agenda Bill AB24-182 Meeting Date: December 16, 2024 Agenda Item: Consent VIII.G Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Cynthia Shaffer and Jodi Adams Date Submitted: 12/11/2024 Department: People & Performance and Finance Contact Phone: 360-379-5045 SUBJECT: Update of the salary classification schedule for non-represented position CATEGORY: BUDGET IMPACT: ConsentResolutionExpenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 199 Community Services SUMMARY STATEMENT: The 2025 budget approved on December 2, 2024 includes the creation of a Community Services Director and a Housing Grants Coordinator position. The City team has established appropriate pay ranges for the positions and seeks approval from Council as the range was not published in the budget document. The Community Services Director will oversee the Community Services Department responsible for planning, coordinating, and directing the parks, library, public arts, facilities, and youth operations and activities, developing and recommending department policies and procedures, department budgets, capital planning, contract administration, and strategic and functional plans, while evaluating service levels, overseeing and promoting cultural programs, supervising department personnel, and administering department policies and procedures. The proposed wage range is grade 29 (629 in 2025) in the Non-Bargaining Employee Position Classification Salary Schedule – Budget 2024. The 2024 Grade 29 annual wage range is $132,962 - $164,873. The Housing Grants Coordinator will be primarily responsible for providing City collaboration to support implementation of housing grant funds for City-sponsored projects. The Housing Grants Coordinator works towards managing aspects of the affordable housing development process for new construction and/or acquisition/rehabilitation projects, ensuring a financially and operationally viable development in a cost-efficient manner. Projects will include Evans Vista, Cherry Street property disposition and other housing pipeline site layout/feasibility and pro forma management. The proposed range is 618 in the non-represented range, which is currently set at 2024 level of $77,740-96,398. ATTACHMENTS: Updated Non-Bargaining Employee Position Classification Salary Schedule Budget 2024 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If approved as part of consent agenda, no further action is needed; this effectively represents unanimous approval to update the Salary Classification Schedule for Non-Represented Positions. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Agenda Bill AB24-183 Meeting Date: December 16, 2024 Agenda Item:IX.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Richard Gould, Finance Manager Jodi Adams, Director of Finance & Technology Services Date Submitted: December 12, 2024 Department: Finance Contact Phone: 360-379-4403 SUBJECT: Ordinance 3346 Adopting 2024 Supplemental #2 Budget Appropriations CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: The purpose of this supplemental is to ensure that the City has budget authority for the items listed here and any prior approved Council actions. The supplement also addresses variability in expenses that occur around the year end. Many of these costs may need to be carried forward into the 2025 budget. Staff recommends that the Council focus on the 2025 budget which has a more accurate representation of end of year estimates and how that impacts fund balance. The end of year supplement is to prevent overspending in a fund based on cash flow. There are many reasons why supplemental appropriations are needed. The timing of expenses across budget years requires the spending authority to be carried forward. Additional expenditures emerge as new information or activity occurs that was not previously known or available when compiling the current year budget. Increased costs due to supply chain issues, labor shortages and inflation factors. Unforeseen emergencies. Obtaining legislative authority for the proper management of funds in the general ledger. Increased interfund transfers to cover revenue shortfalls or to prevent negative fund balances from occurring. Several increases to revenues were made to funds due to investment interest not originally being budgeted or coming in higher than projected. We also received higher than budgeted Business and Occupation tax and sales tax revenue in the general fund. General Fund 010: $8,800 Payments from cross jurisdictional training events hosted by City of Port Townsend, $460,000 transfer to streets capital 305 for Discovery Road and other past missed transfers and general fund overhead dating back to 2020 or earlier. $62,068 transfer to general capital 301 for general fund overhead (3 years) $10,000 transfer to Golf Course fund for chemical disposal $190,000 for professional services for finance and attorney services $15,000 increase to Salary and Benefits for City Manager annual performance evaluation ARPA Fund 103: $100,000 Appropriating remaining fund balance for Council approved projects Streets Operations Fund 110: $262,000 -Discovery Road transfer out from reserves. See capital budget sheets. This is offset partially by general fund transfer in. $150,000 – was approved by City Council for hot spot pavement repair. $15,000 is estimated as the actual cost for transfer in from TBD fund 111. Community Services 199: 14,744 – Facilities. Includes hand-me-down truck from wastewater, 2nd floor audio visual electrician tools, misc. supplies. $127,327 – Transfer fund 301 the Chetzemoka donation made to the City in 2022. $12,026– Fire alarm panels emergency repairs and boiler condensate pump replacement. Approx. $30,000 to augment purchase of the Parks truck. Golf Course 423: $10,000 for hazardous chemical disposal $30,000 for transfer to replace rental revenue from the General Fund Water Sewer Operating fund 411: No supplement due to a decreasein capital expenses. See 2025 capital project budget sheets. Operational costs increase has been small this year with $64,000 for SCADA upgrades, leak services for OGWS, turbidimeters, and the membrane supplier evaluation. Transfers outs to capital fund 415 will come in below budget due to project delivery Water/Sewer Capital fund 415: No supplement necessary as capital project expenditures are lower than anticipated. Water/Sewer SDC fund 495: No supplement necessary as capital project expenditures are lower than anticipated PW admin fund 540: No supplement necessary PW Engineering fund 555: No supplement necessary. Note, permit fees are higher than expected by approximately $100,000 due to Madrona Ridge. OGWS Fund 417: No supplement due to underspending capital. However, Paper Mill operation costs are approximately $150,000 greater than projected. Storm Operations 412: No supplementalis necessary as it was covered in the first supplement. The City utility tax budget wasapproximately $63,000 low and thus needed to increase expenditure budget accordingly. The Storm rate model work of by FCS Group in the amount of approximately $10,000 was billed in 2024 instead of 2023. Transfer outs to capital fund 414 are coming in less than budgets due to project delivery schedules. Storm Capital 414: No supplement necessary. Capital expenditures are lower than projected. Real Estate Excise Tax fund 135: Increase budget for transfer outs for transportation project by $95,224.See capital budget sheets. This will cover anticipated costs associated with street capital projects associated with Kearney Street and Tyler Street. For this supplement we did not go through the work to reduce expenses downward, we did that through the 2025 budget, that is not the purpose of this supplement. Refer to the 2025 budget book for fund balance analysis and if things change from the 2025 budget we will address that in the first quarter supplement. Ending fund balance after the supplement is projected at a lower amount than is stated in the 2025 Budget Book. If the General Fund costs do come in this high we will still meet the reserve policy, specific analysis was done to ensure this. Expenses are anticipated to come in lower than projected in the supplement. If expenses do come in at a higher supplement amount, required reserve amounts will still be met in each fund. nd The 2 supplemental detail is attached for your review. The supplemental budget ordinance is presented tonight, for the firstreading. The second reading is scheduled for December 16, 2024. ATTACHMENTS: 1. Ordinance 3346 2. City of Port Townsend 2024 Supplemental Detail CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to approve the Ordinance 3346 Adopting 2024 Supplemental #2 Budget Appropriations. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Notes: Ordinance 3346 Page 1 of 2 ORDINANCE NO. 3346 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING 2024 SUPPLEMENTAL #2 BUDGET APPROPRIATIONS WHEREAS the City Council adopted a supplemental budget per Ordinance 3337 on August 19, 2024, and was set forth in the document entitled “City of Port Townsend Budget 2024Supplemental #1 Fund Detail”; and WHEREAS, for some capital projects, funds appropriated in 2024were not spent either due to project delays or project changes; and, WHEREAS staff recommends “carrying-over” those funds not spent in 2024, and appropriating them to the same projects in 2025; and, WHEREAS new or unforeseen expenses were not identified at the time of compiling the 2024 budget; and, WHEREAS staff recommends appropriating funds for the new and unforeseen projects or expenses as identified for 2024; and, WHEREAS the City Council reviewed the supplemental budget on December 2, 2024, and considered the matter further on December 16, 2024. NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1. The second supplemental budget for the City of Port Townsend, Washington, for the fiscal year 2024, is adopted as set forth in the document entitled “2024 Budget Supp #2” a copy of which is attached as Exhibits A & B, making revenue and expenditure revisions. Section 2. This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. Ordinance 3346 Page 2 of 2 ADOPTED by the City Council of the City of Port Townsend, Washington, by a vote of th the majority of the City Council plus one, at a regularbusinessmeeting thereof, held this 16 day of December2024. ___________________________________ David J. Faber Mayor Attest: _____________________________ Alyssa Rodrigues City Clerk 2024 Amended Ending Fund Balance 2024 Amended Final Budget End of Year Supplement #2 Ord 3337 EXPENDITURES AND OTHER USES 2024 Budget Supplemental #1 3325 2024 Budget Ord 2024 Amended Final Budget End of Year Supplement #2 City of Port Townsend 2024 Budget Supplement #2Exhibit A Ord. 3337 REVENUES AND OTHER USES 2024 Budget Supplement #1 2024 BudgetOrd 3325 Balance 2024 Amended Beginning Fund 2024 Beginning Fund Balance FUND Drug Enforcement/Contingency Grand Total Expenditure Adjustments BA #2 Grand Total Revenue Adjustments BA #2 Agenda Bill AB24-184 Meeting Date: December 16, 2024 Agenda Item: IX.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director & Date Submitted: December 12, 2024 Department:Public Works Contact Phone:360-379-5090 SUBJECT: Ordinance 3344Adopting the Capital Improvement Plan for 2025 Through 2030 CATEGORY: BUDGET IMPACT:N/A Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: The following information was provided at the December 2, 2024 City Council Business Meeting. A public hearing was held. No public comments were received. Background: The Growth Management Act requires cities to adopt six-year capital improvement programs at least every two years. However, many cities develop more comprehensive capital facilities plans for budget planning and to share capital needs with the public. A capital facilities plan is also a good way to look at the City comprehensively. Capital investments typically are at least half of the City’s annual budget. Thus, capital investments impact all City departments and divisions. Many City support systems make capital investments possible. This year’s Capital Facilities Plan (CFP) is an update to the 2023-2028 Capital Facilities Plan adopted by Ordinance 3301. This plan includes updates to a number of spreadsheets organized by specific function area of the City. It provides capital project narratives and summaries to help decision makers balance priorities based on available funding as well as raise funding when necessary. The track changes version of the proposed updated CFP for 2025-2030 was provided to the City Council at the November 12, 2024 workshop. The documents and recording are available at this link: https://cityofpt.granicus.com/MetaViewer.php?view_id=4&clip_id=3339&meta_id=234958 The track changes version was also used to accompany a Determination of Non- significance for a non-project action issued on November 13, 2024. No comments were received on this determination within the public comment period. The document provided with this agenda report has accepted all the changes and ius presented in final draft form. Staff made two updates to the document prior to issuing th for SEPA comments, but after the November 12 workshop. They included making sure the Downtown restroom project was included in the narrative and making sure that sewer service for Caswell Brown was included subject to UGA expansion. The other change made to this version was to update Appendix A to exclude capital budget sheets that will be completed in 2024. This CFP is consistent with the proposed 2025 Capital Budget. The work planning and budgeting process set the actual expenditures in each of the next 6 years. Thus, staff is asking Council to focus on the year 2025 and consider years thereafter as contextin efforts to build out a more forward-thinking and comprehensive vision and trajectory. This year’s Capital Facilities Plan illustrates over $73 million in funded infrastructure work and $133 million of unfunded infrastructure needs. While the progress in securing funding is massive, the delta for needs is especially prevalent for street and non- motorized infrastructure. Staff anticipate securing additional grants that may increase the funded column total by approximately $10 million over the next 6 years. The plans differs significantly from the 2023-2028 plan in the following areas: 1. The Transportation Benefit District voter approved sales tax, provides significant funding for streets maintenance and grants match. This is now reflected in the plan. 2. Since 2023, a fee in lieu program was adopted by Council to allow investment in sidewalk or street infrastructure in locations that make sense and have nexus to the proposed development. 3. The updated General Sewer Plan and accompanying rates adopted earlier in 2024 reflect significant funding in the City sewer system. 4. The updated stormwater rates also changed funding levels for the stormwater utility. 5. A number of projects were removed, such as Discovery Road due to being completed. 6. The Housing and Economic Development sections were updated based on the latest information. Staff is pleased to present the good work of the community, the Council, and various departments in support of city infrastructure necessary to address failing infrastructure and ensure the requirements of accommodation of population increases are met according to the Growth Management Act. Based on the information provided staff recommends City Council adoptthe Capital Facilities Plan for the period of 2025-2030. ATTACHMENTS: 1. Capital Facilities Plan CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030 ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3344 Page 1 of 2 Ordinance No. 3344 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING THE CAPITAL IMPROVEMENT PLAN FOR 2025THROUGH 2030 WHEREAS, the City of Port Townsend has adopted a Comprehensive Plan and has amended it in accordance with the requirements of the Growth Management Act (“GMA”) (Chapter 36.70A of the Revised Code of Washington); and, WHEREAS, the GMA requires a capital facilities plan as a mandatory element of the City’s Comprehensive Plan and the City has adopted such a plan, commonly referred to as the City’s Capital Improvement Plan; and, WHEREAS, the Capital Improvement Plan provides the six-year capital facility program for the City, subject to appropriation by the Council of funding for the projects contained in the Plan; and, WHEREAS, RCW 36.70A.130 and Port Townsend Municipal Code Section 20.04.030A(7) allow the city to adopt changes to the Capital Improvement Plan concurrently with the adoption of the city’s budget; and, WHEREAS, the City Council passed Ordinance 3301 adopting the2023-2028Capital Improvement Plan on December 5, 2022; and, WHEREAS, the a number of changes to the City’s Capital program have occurred since the last plan with the adoption of the last plan and staff has updated the plan for 2025-2030; and, WHEREAS, a determination of non-significance for a non-project action was issued on November 13, 2024; and, WHEREAS, the City Council held a workshop on November 12, 2024 and held a public hearing on December 2, 2024, on the proposed 2025-2030 Capital Improvement Plan; and, NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Findings and Conclusions. The proposed 2025-2030 Capital Improvement Plan is consistent with and implements the currently-adopted Capital Facilities and Utility Elements of the Comprehensive Plan are consistent with RCW 36.70A.070(3) and the Comprehensive Plan, and are in the public interest. Section 2. The City adopts the 2025-2030 Capital Improvement Plan as substantially shown at Exhibit A. Ordinance 3344 Page 2 of 2 Section 3. Severability.If any sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause, or phrase or work of this ordinance. Section 4. Transmittal to Department of Commerce. The City Clerk shall transmit a copy of this Ordinance to the State Department of Commerce (DOC) within ten (10) days of adoption of this ordinance. Section 5. Effective Date.This Ordinance shall take effect and be in force 5 days following its publication in the manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 16thday of December 2024. _________________________ David J. Faber Mayor Attest: ___________________________ Alyssa Rodrigues City Clerk December 16, 2024 City of Port Townsend Capital Facilities Plan 2025-2030 Report Date: Adoption December 16, 2024 Adopted: Ordinance___ 1 December 16, 2024 TableofContents Contents Table of Contents..........................................................................................................................................2 Schedule........................................................................................................................................................3 Prelude..........................................................................................................................................................4 Introduction..................................................................................................................................................4 Definitions.....................................................................................................................................................5 Level of Service Standards............................................................................................................................6 Financial Constraints (Revenue Sources)......................................................................................................8 Current Revenue Sources.........................................................................................................................9 Future Revenue Sources.........................................................................................................................11 Existing Debt Summary...........................................................................................................................12 City Capital Plan Summary..........................................................................................................................14 Facilities (Buildings).....................................................................................................................................15 Buildings..................................................................................................................................................15 City owned property...............................................................................................................................26 Art...........................................................................................................................................................27 Parks and Recreation..................................................................................................................................32 Utilities........................................................................................................................................................37 Waste Collection Services.......................................................................................................................37 Olympic Gravity Water System...............................................................................................................37 Water......................................................................................................................................................41 Wastewater.............................................................................................................................................42 Stormwater.............................................................................................................................................48 Why Trees Matter: The Multifaceted Benefits of an Urban Forest..................................................48 Ensuring Sustainable Growth and Equity..........................................................................................49 Transportation............................................................................................................................................51 Revenue for Streets Capital....................................................................................................................51 Streets Maintenance...............................................................................................................................52 Pavement Rehabilitation and Preservation............................................................................................53 Street Improvements..............................................................................................................................53 Fleet (Equipment Repair and Replacement)...............................................................................................55 2 December 16, 2024 Information Technology..............................................................................................................................57 Housing, Economic Development, and the Environment...........................................................................60 Impact Fees.................................................................................................................................................66 Conclusion...................................................................................................................................................67 Appendices..................................................................................................................................................68 Appendix A: 2025 Capital Project Budget Sheets...................................................................................68 Appendix B: 2025-2030 Six Year Transportation Improvement Program..............................................68 Schedule The following schedule is typical with the every other year development of a Capital Facilities Plan. Startassembling the tables in August Initial Draft presented to the City Council with capital budget for the next calendar year City Council Workshop November 12, 2024 SEPA Determination of Non-significance for non-project actionpublished in November 18,2024 Public Hearingand City Council Adoptionanticipated 0n December2, 2024. 3 December 16, 2024 Prelude Historically, the City has adopted a Capital Improvement Plan (CIP)in order to comply with the Growth Management Act. The CIPshave been adopted coinciding with the budget process and typically included funded projects scheduled over a 6-year period. These CIPs have included little detail regarding the projects butserved useful as a capital projection for funded projects. The Capital Facilities Planadopted in 2022accomplished the same purposeas previous yearsbut took a more expansive and longer-term look at infrastructure needs for the cityby including unfunded projects. The plan also provided a high-level narrative associated with each type of infrastructure need based on how infrastructure is funded and categorized according to the requirements established by state law and city codes. The objective of this revised format is to build on the plan annuallyto create a continuum of infrastructure developmentwhile clearly representing long term needs to the public in an abbreviated form. This Capital Facilities Plan is an update to the 2022 planincorporating new information obtained over the last 2 years as well as removing projects that have been completed or will be completed by the end of year 2024. The Capital Facilities Plan is fully intended to be a living document with annual or bi- annual updates to reflect changes in the City funding and planning landscape. Introduction The quality, availability and affordability of infrastructure is fundamental to the health, wellbeing, success and sustainability of our community. With limits to funding based on the relatively small scale of our tax base, we need to make strategic and, at times, difficult decisions about infrastructure investment priorities. We do thisin the best overall interest of our entire community over the long term. The City of Port Townsend has a number of infrastructureneedsasidentified in various focused city plans. Capital planning is the term used to identify the timing of infrastructure investment. Capital planning for the replacement and development of new public infrastructure is acore governmental purpose of theCity in providing for public health, safety, and welfare. The overall purpose of this plan is to consolidate all infrastructure planning into a concise document to illustrate the overall infrastructure needs and aspirations forthe community. This plan is intended to be used bystaff, policy makers,and the publictodevelop effective and efficient $70 million in funded infrastructure and $133 in unfunded need. Another primary purpose of this plan is to comply with the stateGrowth Management Act(GMA). The Growth Management Act, RCW 36.70a.600(3), requires a fully planning City to adopt a Capital Facilities Plan Element that consists of: (a) An inventory of existing capital facilities owned by public entities, showing the locations and capacities of thecapital facilities; (b) a 4 December 16, 2024 forecast of the future needs for such capital facilities; (c) the proposed locations and capacities of expanded or new capital facilities; (d) at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs and to ensure that the land use element, capital facilities plan element, and financingplan within the capital facilities plan element are coordinated and consistent. Park and recreation facilities shall be included in the capital facilities plan element. This capital facilities plan draws upon other city planning documents included by reference and included Examples of these plans include but are not limited to the Water System Plan,General Sewer Plan, Six Year Transportation Improvement Plan, Rainier Subarea Plan, Non- website at https://cityofpt.us/citycouncil/page/city-plans. These plans are where inventories and further detail can be found concerning existing city infrastructure. Periodically, the City updates the Comprehensive Plan to address land use elements and other state requirements. In summary, capital facilities planning is a component of the Comprehensive Plan and serves as a tool for a community to strategically address existing and future conditions of the community while planning for growth as required by the State. The final purpose of this plan is to facilitate procurement of grants. Often, granting agencies will not allow for the application of funding unless projects are specifically identified in an adopted plan of the City. Some projects included in the Capital Facilities plan do not have a home in other adopted plans, but are community priorities and may be emerging issues. These projects are included in this plan to the extent that information is available. Definitions Capital more and a useful life of 3 years or more. For the purposes of this plan, Capital is defined at having an initial purchase value of $10,000 or more and a useful life of 5 years or more. This keeps most of the repair and maintenance capital items outside of this plan. Capital Facilities PlanThe term facilities when included inside the title of the plan includes all city infrastructure and not just city buildings. Comprehensive Facilities Assessmentmeansan evaluation of the condition and capital needs of the City buildings. Comprehensive Planmeansthe most recent version of the City adopted Comprehensive Plan as required and identified in Chapter 20.04 PTMC. Facilitiesmeanscity buildings for the purpose of this plan. This definition is notconfused with the overall name of the plan. 5 December 16, 2024 Functional Plan Comprehensive Plan. Rate Studymeans a study utilized to establish rates for services. Rate studies are typically performed for a five-yearperiod for utility systems to ensure sustainable operations. SubareaPlan means an adopted plan with a focus on a specific area of the City that clarifies and supports the Comprehensive Plan. LevelofServiceStandards A local government cannot determine what it will need in the future for public facilities and services without knowing what levels of service (LOS) it must meet.To serve new growth and development, the Growth Management Act (GMA) requires that certain facilities and services be provided concurrent with expected new development using population projectionsfor the 20-year planning period or ultimate build-out under the growth patterns established by the Land Use Element (Chapter 8, Policy 1.2). The City's Comprehensive Plan requires, in the case of transportation improvements, a financial commitment to provide them within six years. Facilities that are subject to concurrency in the Cityare transportation, water, wastewater, and stormwater. The Capital Facilities Financing Plan in GMA requires a municipality to reassess the land use element if probable funding falls short of meeting existing needs.The Capital Facilities Plan is not merely a wish list, and should account for meeting critical maintenance and planning for the density allowed for in the Comprehensive Plan. these facilities per Chapter 8 Goals 3 and 4 are as follows. Ubcmf!9.2 Xbufs!boe!Xbtufxbufs!Mfwfm!pg!Tfswjdf!Tuboebset GbdjmjuzTuboebse Sbx!Xbufs!TvqqmzTvggjdjfou!dbqbdjuz!up!gvmmz!tfswf!dvtupnfs!efnboet Sbx!Xbufs!TupsbhfB!Njojnvn!pg!71!ebzt!pg!tupsbhf!gps!Djuz!dvtupnfs!efnboet Xbufs!TztufnB!gmpx!wpmvnf!uibu!nffut!qfbl!efnboe!boe!gjsf!gmpxt/ B!mfwfm!uibu!bmmpxt!dpmmfdujpo!boe!usfbunfou!pg!qfbl!xbtufxbufs! Xbtufxbufs!Tztufn gmpxt!boe!nffut!Efqu/!pg!Fdpmphz!dsjufsjb 6 December 16, 2024 Ubcmf!9.3 Usbotqpsubujpo!Mfwfm!pg!Tfswjdf!Tuboebset Spbe!UzqfTuboebse Vscbo!DpssjepsE Puifs!Spbet!x0jo!Vscbo!Hspxui!Bsfb!)VHB*E B!mfwfm!pg!dpowfzbodf-!efufoujpo-!boe!usfbunfou!uibu!nffut!uif!Efqbsunfou! Tupsnxbufs!boe! pg!Fdpmphz!)EPF*!Tupsnxbufs!Nbovbm!bepqufe!cz!uif!Djuz!ps!bt!efgjofe!jo! Tvsgbdf!Xbufs These standards should then be applied to additional population and employment growth anticipated. Jefferson County selected a medium population growth, which sets the 2045 growth target at 40,486. The City of Port Townsend is allocated 40% of that population growth, resulting in 12,931 people in 20245, which is an additional 2,781 people from the 2020 US Census count of 10,148 people. The Housing Action Planning Tool in the 2025 Port Townsend Comprehensive Plan to be updated in 2025 projectsthe 20-year housing forecast to add an additional 1,648 housing unitsby the year 2045from the current count of 5,371 householdsfor a total of 7,018 housing units.2020 US Census counted 10,148 people and the 2021 WA Office of Financial Management estimates 2021 population at 10,220. The 2016 update projected a need of 55 acres over 20 years to support the high wage jobs projected.The Rainier Street and Upper Sims Way Corridor is intended to provide this need with approximately 82.5 acres of fully served, shovel-ready industrial acreage. Each development must meet the aforementioned level of service standards prior to issuance of a building permit; however, it may demonstrate meeting the standards for transportation facilities within six years issuance of a building permit (Chapter 8, Policy 4.1). The City may condition development permits to provide for appropriate facilities, services, and utilities not subject to concurrency such as EMS, parks, law enforcement, and schools (Chapter 8 Policy 4.2). A development that cannot meet the minimum concurrency requirements can mitigate impacts on levels of service, revise to reduce impacts, or phase the development coincident with the availability of services (Chapter 8, Policy 4.3). All development must pay its proportionate share of the cost of new capital facilities and utilities needed to serve that development. Other public facility providers include but are not limited to Jefferson County Transit, East Jefferson Fire and Rescue, Port of Port Townsend, Jefferson Health Care, Jefferson County PUD, the Port Townsend School District, and Jefferson County. The City engages in partnerships with these other providers inan effort to coordinate the procurement of limited resources. 7 December 16, 2024 FinancialConstraints(RevenueSources) Most if not all governmental agencies experience financial needs for infrastructure that exceed the available resources. This reality is a reiteration of the primarypurpose of the plan. As such, the plan is organized by funded projects and unfunded projects. Funded projects means that the City either has a revenue stream in place to accomplish the project, or has dedicated funds from a specified funding source. These funding sources are often in the form of grants, loans, or use of reserves for one-time investments. Financial constraints means that projects are either funded or canbereasonably funded. For the purposes of this plan, financially constrained projects are included in the funded portions of the plan. As the plan develops over time, the objective is to hone financially constrained projects into the first 6 years of the plan. Gvoejoh!'!Gjobodjbm!Gfbtjcjmjuz Hpbm!6;!Qspwjef!offefe!qvcmjd!gbdjmjujft!xjuijo!uif!Djuz(t!gjobodjbm!dbqbcjmjujft!ps!xjuijo!uif!Djuz(t! bvuipsjuz!up!sfrvjsf!puifst!up!qspwjef!tvdi!gbdjmjujft/ Qpmjdz!6/2;!!!!Cbtf!dbqjubm!gbdjmjujft!qmboojoh!po!ftujnbuft!pg!mpdbm!sfwfovft!boe!fyufsobm! sfwfovft!uibu!bsf!sfbtpobcmz!boujdjqbufe!up!cf!sfdfjwfe!cz!uif!Djuz/ 6/2/2;!!!!Dpotjefs!b!xjef!wbsjfuz!pg!qpufoujbm!gvoejoh!tpvsdft!up!gjobodf!uif!dbqjubm! jnqspwfnfout!tqfdjgjfe!jo!uif!Dbqjubm!Gbdjmjujft!Qmbo-!tvdi!bt!sfbm!ftubuf!fydjtf!uby-!vtfs!gfft-! hfofsbm!pcmjhbujpo!cpoet-!boe!jnqbdu!gfft/ 6/2/3;!!!!Nbudi!sfwfovf!tpvsdft!up!dbqjubm!qspkfdut!po!uif!cbtjt!pg!tpvoe!gjtdbm!qpmjdjft/!Tpvoe! gjtdbm!qpmjdjft!jodmvef!dptu.fggfdujwfoftt-!qsvefou!bttfu!boe!mjbcjmjuz!nbobhfnfou-!fotvsjoh!uibu! uif!mfohui!pg!gjobodjoh!epft!opu!fydffe!vtf!pg!uif!Djuz(t!cpsspxjoh!dbqbdjuz-!qsvefou!vtf!pg!uif! Djuz(t!cpsspxjoh!dbqbdjuz-!boe!nbyjnj{joh!uif!vtf!pg!hsbout!boe!puifs!fyufsobm!sfwfovft/ Qpmjdz!6/3;!!!!Gjobodf!uif!tjy.zfbs!Dbqjubm!Jnqspwfnfout!Qsphsbn!up!bttvsf!b!qptjujwf!cbmbodf! cfuxffo!bwbjmbcmf!sfwfovf!boe!offefe!dbqjubm!gbdjmjujft!boe!vujmjujft/!Jg!qspkfdufe!gvoejoh!jt! jobefrvbuf!up!gjobodf!offefe!dbqjubm!gbdjmjujft!boe!vujmjujft!cbtfepo!bepqufe!mfwfm!pg!tfswjdf! tuboebset!boe!gpsfdbtufe!hspxui-!nblf!bekvtunfout!up!pof!ps!npsf!pg!uif!gpmmpxjoh; b/!!!!Mfwfm!pg!tfswjdf!tuboebse< c/!!!!Mboe!Vtf!Fmfnfou<!boe0ps d/!!!!Tpvsdft!pg!sfwfovf/ Qpmjdz!6/4;!!!!Fotvsf!befrvbuf!gvoejoh!jt!bwbjmbcmf!gps!mpoh.ufsn!pqfsbujpot!boe!nbjoufobodf! dptut!qsjps!up!uif!dpotusvdujpo!pg!ofx!dbqjubm!gbdjmjujft/ Qpmjdz!6/5;!!!!Fotvsf!uibu!ofx!efwfmpqnfou!qbzt!b!qspqpsujpobuf!tibsf!pg!uif!dptu!pg!ofx!dbqjubm! gbdjmjujft!boe!vujmjujft!offefe!up!tfswf!uibu!efwfmpqnfou/ 8 December 16, 2024 Qpmjdz!6/6;!!!!Fotvsf!uibu!efwfmpqfst!qspwjef!dbqjubm!gbdjmjujft!boe!vujmjujft!dpodvssfou!xjui!ofx! efwfmpqnfou!ps!qspwjef!b!dpousbduvbm!bhsffnfou!gps!uif!qibtjoh!pg!gbdjmjujft!boe!vujmjujft-! tvckfdu!up!bqqspwbm!cz!uif!Djuz/ CurrentRevenue Sources Current revenue sources for infrastructure include the following sources. These sources are listed from top to bottom from least restrictive to most restrictive as required by laws and city code. General Fund, Fund There are four categories of fund balance: restricted, committed, assigned, and Balance.unassigned. Restricted Amounts reserved to specific purposes by their providers (such as grantors, bondholders and enabling legislation); Committed Amounts reserved to specific purposes by a government itself, using its highest level of decision-making authority; Assigned Amounts a government proposes to use for a specific purpose; intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority; and Unassigned Amounts that are available for any governmental purpose; these amounts are reported only in the general fund. Limited Tax General Backed by general fund revenues, the City Council can issue debt for Obligation Bonds: infrastructure. The amount of Debt is limited by law and practicality. As discussed above, debt takes away from operating funds and other capital funds and thus use of debt is a strategic choice. Transportation In 2023, the voters of Port Townsend approved a 0.3% Sales Tax increase for Benefit Districtfor Streetsimprovements and repairs. The majority offunding is dedicated to street repair, grant match, and non-motorized improvements as outlined in the Transportation Benefit District fact sheets. This revenue source is estimated at approximately $800,000 per year. Banked Capacity:In February 2019, residents approved adding Port Townsend to East Jefferson Fire & Rescue (EJFR) fire district. EJFR now collects the dedicated Fire and EMS levies from City property taxpayers directly. In addition to the dedicated levies, the City was funding fire service through the general property tax levy. The City no longer makes payments from the general fund for fire protection. The City agreed to suspend the collection of an equivalent amount of property taxes it would have paid EJFR from the general levy a reduction of the City district and a policy adopted by City Council spelled out an approach that allows increased levies of the banked capacity over the course of four years. For the first three years, funding is restricted to four main uses consistent with utility tax relief. In 2020, the City decided not to levy any of the possible 9 December 16, 2024 $303,000 banked capacity given the dire COVID situation and its related impacts. In 2021, the City levied $605,000 in banked capacity for use in 2022. More about that process and corresponding documents can be found on the 2021 Banked Capacitypage in Completed Initiatives requirement sunsets in 2023. Looking forward, much of banked capacity has been invested in street operating associated with equipment and staff to accomplish pavement repairs. The earlier funding dedication will be wrapped up in 2025. Real Estate Excise State law restricts REET 1 and REET 2, or the first and second quarter percent Tax (REET)(.25%) of REET funds to the following uses: Planning, acquisition, construction, re-construction, repair, replacement, rehabilitation or improvement of: streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water system and storm and sanitary sewer systems. Planning, construction, reconstruction, repair, rehabilitation or improvement of park and recreation facilities. State law allows REET 1, or the first quarter percent (.25%) to also be used for: Acquisition of parks and recreation facilities. Planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation or improvement of: law enforcement or fire protection facilities, trails, libraries and administrative and judicial facilities. Revenue BondsRevenue bonds are debt that is secured by dedicated revenue. Utilities often use revenue bonds to pay for infrastructure backed by utility rates. Another form of secured revenue are voted bonds in which the tax payer votes to accomplish a certain projectand taxes are raised to pay for the public project. Motor Vehicle Fuel In addition to Street Fund operations and maintenance this can be used for Tax(MVFT)construction and improvement projects. The City has very limited amounts of MVFT and currently it is all dedicated to operations. The majority of the street operations is funded through general taxation resources and thus impacts the general fund. Multimodal Funds:These funds are restricted to transportation purposes. Sale of Assets: Assets that can be sold generally include real-estate and vehicles. The City owns considerable real-estate that is not currently dedicated to a specific use. The real-estate is owned by the utilities and the general fund. If there is a sale of real-estate, the proceeds must be used by the fund that owns the property. For example, proceeds from the sale of property owned by the water utility, cannot be used for general fund purposes. A number of properties have been declared surplus by the City Council in the last 15 years for the purpose of housing. These properties have not yet been sold. Grants: Grants are very specific to the purpose of the granting agency. Grants are an funded. In particular, grantsfund street projects on a periodic basis with an average of over $1 million per year. Other grants for parks, historic properties, energy, utilities, climate, hazard mitigation, and housing are also available to the City. Housing Tax:RCW 82.14.530 and 540 allow a city and county to impose a sales and use tax up to 0.1% for housing and related services through HB 1406 and 1590. The 148 and 149 funds are authorized by RCW 36.22.178 and 179, which allow 10 December 16, 2024 counties to collect shares of revenue from document recording to fund affordable housing and homeless housing programs. The CIty and County have a joint Interlocal Agreement on administration of these funds authorized. The City collects funds from HB 1406 and provides them to the county for deposit in the 148 Fund for budgeting and allocation subject to the interlocal agreement. System Also known as SDCs, these charges for new utility connections help fund Development system expansion for growth. Charges for Utilities: Street Fee-in-lieuIn 2023, the City Council adopted a fee in lieu program to allow developers to voluntarily contribute fees instead of building improvements. This program is primarily directed at requirements to build sidewalks. The fee in lieu program provides equity in transportation infrastructure and fees are used in places that serve the development as well as the rest of the public. Fee in lieu investment in sidewalks will be dedicated to creating connections where sidewalk gaps exist. This plan documents fee in lieu collection and investments Utility Rates: Utilities are enterprise funds that are specific independent business units within the City. Utilities are required to set rates for services that ensure payment for operations and capital to address system needs. This business model is set forth to ensure essential public services such as water, sewer, and stormwater are addressed. Donations and Fund Fund raising by the public, volunteerism, and donations are all sources of Raisingrevenue the city has utilized for capital improvements historically. Library FoundationThe foundation has the opportunity to fund capital programs if in concert with Library capital improvement needsand planning. Quimper Parks and Created in 2024, thisfoundation provides an opportunity for the public to Tree Foundationdonate to improvements in sustaining and growing parks and treeon the Quimper Peninsula. Future Revenue Sources Future revenue opportunities are available to the City to address capital needs. Below are a few of the more common revenue sources used by cities across the State. As the City looks toward financial sustainability, additional revenue sources may be recognized and brought forward for consideration. In 2023, the City completed a Financial Sustainability Initiative to strategize stabilizing city government finances recognizing that revenues typically do not keep up with inflation. The Financial Sustainability Initiative evaluated a number of options to generate revenue necessary to sustain city services. Depending on the success of these initiatives, the City may be able to enhance services identified in various City strategic and functional plans. Fundamentally, the tax system in Washington State is set up withgrowthas a necessity. Local Governments struggle to sustain services accordingly. 11 December 16, 2024 Transportation Benefit District: While the voters approved a 0.3% sales tax beginning in 2024, additional revenue capacity is available as authorized by State Law. The City could add vehicle car tab fees to the voted sales tax at various levels. Levy Lid lift: Voted property tax increase for specific purposes. Sales tax: Several sales tax options are available for various purpose which are typically voted. B&O Tax Increase: Councilmanic authority to set B&O tax rates. MetropolitanParks District: Voted opportunity for funding of parks through a property tax levy. Tax Increment FinancingDistricts: Councilmanic authority to establish up to two districts in which increases in tax revenue is used to fund infrastructure. Impact fees for transportation, parks, fire protection, and schools are permitted by State law. Impact fees are currently not in place in Port Townsend. Cultural Access Program: County wide votedsales or property tax to fund cultural access organizations such as arts, heritage and science organizations. Economic Development associated with expanding the job base, tax base, and creating a city where there is more opportunity to live and work in the same location is a fundamental challenge and objective identified in the Financial Sustainability Initiative. Economic Development ranges from encouraging the development of apartments, possibly lodging, and expansion of job creating industrial base into Glen Cove with necessary urban services. Additionally, maximizing under utilized commercial and residential property with infill and private investments 1% for the Arts:The City has voted to include a limited number of general municipal projects that are subject to this tax. The City could expand the definition of capital to include utility funded capital projects in order to increase revenues. Development Services Fees: both PW and PSD related Fines & Fees: Councilmanic authority to implement or increase parking fees & others Foundationsand Public Fund Raising: Foundation support, donations, and pubic fundraising are all sources of capital. Historically, significant fund raising has been accomplished through volunteerism. This can be expanded through strategic city support of fund raising. Partnerships: Working with partner agencies to achieve mutual goals provides a great opportunity for increased revenue for capital. Marketing: Marketing the City through partner organizations forbusiness recruitment, retention, and growthhas the potential to increase tax revenue. Sustained tax revenue increases are typically used for operations to support increases in demands for public service; however, one-time revenues or cyclic increases in tax revenue serve as an opportunity for a source of funds for capital investments. Existing Debt Summary The City currently has significant debt in terms of revenue bonds, LTGO bonds,andvoted bonds. Debt has a significant impact on the ability to pay for capital and debt services takes away from recurring revenues. Staff recommends developing a debt strategy for the future to consider when debt is 12 December 16, 2024 appropriateThe following considerations should be considered in the development of a debt policy: General Obligation vs. Revenue debt Principle, payoff date, and revenue sources Term of debt should notexceedthelifespan of asset. Ie 20-year bond for 15- year roof. Debt term should generally not exceed 20 years Evaluation of opportunity cost for issuing debt. What is this interest rate differential and how does it compare to projected inflation. Should general obligation debt be limited to a specific percentage of revenues. Revenue Debt Outstanding (excluded from General Purpose Debt limits) Amount Outstanding at End of Year 201820192020 2021 2022 ActualActualActualForecastBudget SRF 2002: DOE Wastewater Conveyance System Impr. 337,212 291,098 244,376 196,950 148,811 PWTF 2002: Morgan Hill Wtr System Impr. 333,510 266,808 200,106 133,404 66,702 PWTF 2012 City Lake Loan 736,842 684,211 631,579 578,947 526,316 DWSRF 2012: LT2 Water Treatment Facility 2,917,945 2,782,025 2,627,468 2,472,911 2,318,354 DWSRF 2012: LT2 Water Treatment Facility 1,566,900 1,454,978 1,343,057 1,231,135 1,119,214 PWTF 2013: LT2 UV Disinfection 3,696,963 3,450,499 3,204,035 2,957,571 2,711,107 PWTF 2013: 5 MG Reservoir Replacement 1,125,937 1,050,875 975,812 900,750 825,687 DWSRF 2015: 5MG Reservior Replacement 4,414,363 4,196,495 3,986,670 3,765,189 3,543,707 DWSRF 2015: Mandated Drinking Water Treatment Facility 3,537,275 3,360,411 3,183,548 3,006,684 2,829,820 Rev Bond 2020: LT2 & Big Quil - - - 1,914,980 1,834,800 CERB 2015: Howard St Corridor Public Infrastructure 1,200,000 1,165,407 1,119,007 1,071,216 18,666,947 18,737,400 17,562,058 18,277,528 16,995,734 13 December 16, 2024 CityCapitalPlanSummary The following table illustrates the vast needs of the City by category. This table wraps up all the following sections of the Capital Facilities Plan to provide an overall view of the challenges the City faces in terms of capital needs. This is not an uncommon situation for most cities. Thisfirst-year draft of the capital facilities planincludes approximate estimates for capital needs as a place holder where information is missing. Examples include needs for buildings, the future of parks, wastewater, fleet, housing/economic development/environment, and streets. Thesecategories are currently under evaluation or are anticipated to be under evaluation in the near future to help provide more refined estimates. Each section of this plan will identify where data is needed or currently under analysis. Note: The funded totals for 2025-2030 does not include carry forward budgets from 2024. Many projects budgeted in 2024 have not been completed and thus investment carries forward and will be added to the 2025 budget through the first budget supplement usually in the first quarter of the year. 14 December 16, 2024 Facilities(Buildings) This section of the Capital Facilities Plan is dedicated to city buildings, lands, and art. The term facilities is confusing due to its name duplicated in the overall plan. This section is also applied to facilities which are under the purview of the General taxation as compared to facilities that are directly tied to the utilities such as the water treatment facility. Looking forward, facilities represents a significant public investment. The City Council recognizes the liabilities on future generation of failure to proactively maintain buildings and thus included in the 2025 budget funding for the development of a facilities program. Buildings City buildings are a major asset of the community. City buildings also carry significant financial liability in terms of maintenance and upkeep. A facilities assessment is needed to accurately identify building needs and estimate time frames for periodicpreventative maintenance such as rehabilitation of roofs, HVAC systems, carpets, elevators, weather protection, and other maintenance needs. The larger maintenance projects are classified as capital investments and thus need to be included in the Capital Facilities Plan. The following narrative describes each of the City facilities and includes known and unknown placeholders for significant needs. The City Hall Annex-Owner: City of Port Townsend, 12,000 square feet renovation was finished in 2006. Total construction costs of $4,626,000. It sits at 250 Madison Street quietly beside the stately 1894 Historical City Hall in downtown Port Townsend. Their adjacency is intentional; the Annex was designed to seismically support the historic structure, thus minimizing aesthetically invasive upgrades to its façade. The Annex design references the materials and proportions of its Victorian neighbor, including strong vertical lines, tall narrow windows, and precast details. Close collaboration with the Port Townsend Historic Preservation Committee resulted in a respectful yet modern new Annex and a sensitive rehabilitation of the historic City Hall that included seismic and technology upgrades 15 December 16, 2024 Completed in 2021, upgrades to the front lobby included an administrative counter that consist of three workstations to properly welcome and directthe public as they enter the building. The counter replaces an existing conference room that was designed with the new construction. Additional wall construction nd was done on the 2floor to enclose several open workspaces making way for new staff members. During the 2021 season, major rebuilds were done to both boiler units that provide heating totheCity Hall Annex and Historical City Hallbuildings. In 2022, City staff completed acoustical upgrades by adding noise dampening boards in the front lobby and workstation areas to lessen the reverb and traveling echoes. As the building was not built with mechanical cooling, staff have been working to find ways to limit the warming of the building during the summer months. New heat and sun reducing shades were installed throughout the building along with the existing ventilation fans being converted to programmable timers to correspond and run with the HVAC unit helping to remove warmer air as it tends to stack up on the third floor. Also completed in 2022 was the City Hall Space Planning Phase II nd study. This study lookedat reconfiguring the 2floor conference admin room with renovations, acoustic controls,and office furniture on floors 2R and 3. Floor 2R and 3 were never finished with the annex project in 2006. Now, after COVID and a changing work environment, these updates are needed more than in the past.Phase IIIalso continues with HVAC updates.Major renovations of floors 2R and3 were completed in 2023with newly installed workstations, carpet, quiet rooms, interior paint,wall murals,cabinets and acoustical panels. In 2024 staff completed a buildout of a 25+ person conference nd room on the 2floor. New furniture and carpet wereadded at that time. Historical City Halland Museum-Owner: City of Port Townsend, the 12,500 SF of building is located at 540 Water Street and is currently operating as the Jefferson County Museum of Art and Historyin addition to elements of City Hall. The City of Port Townsend carries a 15-year lease agreement with the Jefferson County Historical Society which is set to renew for an additional 15-year period on January 1st, 2023. On the first floor you will find many rotating displays of art and historical artifacts along with the original Fire Hall and Court Room from 1892.The second floor consists of City administrative offices and a working City Council Chambers that continues to hold public meetings on the first and third Mondays of each monthand is the oldest Council Chambers in its original form operating in Washington State. Originally the building was built with three floors until around the late 1940s the third-floor roof was removed due to deterioration and deferred maintenance, making it a two-story building as it sits today. The city hall was listed on the National Register of Historic Places, administered by the National Park Service, in 1971. Land for the city hall was purchased from Henry Landes in 1887. Voters in Port Townsend passed a bond issue to fund a new $30,000 city hall in 1891. Construction began in 1891 and finished on 02/1892, with space allocated for the city administration and fire department, as well as a jail and municipal court. City council meetings have occurred in a chamber on the second floor. Architects Batwell and Patrick designed Port Townsend's City Hall, an eclectic building with some Neo- Classical, Romanesque, and Queen Anne Style motifs. 16 December 16, 2024 In 2005, as part of the construction of the new City Hall Annex, contractors replaced the roof with a flat rubber membrane. Much needed repairs to the exterior brick and mortar on the south facing and waterward side as it begins to show signs of deterioration. The public elevator has experienced a few major repairs and needs to be replaced in the next 10 yearsdepending on the outcomes of an assessment. Most of the original single pane windows are beginning to fail as the glass thinks and frames begin to break. There is no forced air or ventilation system in this building which is a concern for the displays and the preservation of the artifacts. The need for soundproofing on the first and second floors is of concern as the original wood flooring and lath and plaster walls do not absorb the acoustics of the room. In 2023 the city invested in significant upgrades to the historical council chamber'saudio and video systems. At that same time new furniture was added, and ADA accessto the chamberswas improved. In 2024 Jefferson County Historical Society was awarded a grant to upgrade and improve the ADA access to the museum. Construction to begin in 2025. Looking forward, minor upgrades are planned for improved ADA access and improved HVAC/energy operations. Mountain View Campus-7.6 Acres. Owner: Port Townsend School District. Located at 1925 Blaine St, Mountain View houses many nonprofit entities including the Red Cross, Food Bank, KPTZ, YMCA, the ReCyclery and New Image clothing. Mountain View is also home to the City of Port Townsend Police Department and other administrative offices. The land parcels, buildings, and facilities all remain owned by the Port Townsend School District and are only leased to the City for management and operations. Mountain View Pool and Park exist at the site of a former school, Mountain View Elementary. Mountain View Pool is an indoor aquatic facility that is now operated by the YMCA and consists of a non- competitive 20 yard fitness, lap swim, open swim, and special events. remains in effect until December 31, 2028, or until a new aquatic facility is completed and the current facilities are demolished, whichever is sooner.Mountain View Park is anchored by a 1-acre fenced dog park, a playground, open field, and sport courts for basketball and newly resurfaced pickleball court sponsored by the Port Townsend Pickle Ball Club. Beginning in August of 2009 the City of Port Townsend entered into a five-year lease agreement with the Port Townsend School District for the property known as Mountain View Campus. In 2014, the City expanded the lease agreement with the School District to 15 years with an option for an additional 15- year renewal. This extension positioned the City to qualify for grantsand other funding opportunities to 17 December 16, 2024 invest in the buildings and grounds. With this change in place, the City passed a bond in 2015 for $3.6M and received an additional $414,150 Community Development Block Grant through the State of Washington for needed infrastructure and deferred maintenance improvements. Also, in 2015 City officials determined that extensive repairs were needed to the Mountain View Campus. Phase I repairs included the complete replacement of two giant propane boilers used to heat the pool and the rest of the buildings aswell as the outdated HVAC system needed an overhaul. As well as the roof on the old elementary school needed replaced. $2.5 million was spent between replacing the boiler units, HVAC upgrades and the new roof on just one of the buildings. The remaining funds from the 2015 bond and CDBG grant were used for the Phase III repairs. The repairs included construction of an ADA ramp and new accessible doors that serve the pool restrooms and main entrance to the buildings. Remodeling of Foodbank, Working Image, and Police station offices. Remodel to include electrical, plumbing, and other interior needs. Phase III also included repainting of the exterior of the buildings and a new fire alarm system. On September 1st, 2017, the City of PT and the PTSD entered into 15-year lease agreement expiring on August 31, 2032. With this agreement it was determined that the sub-lease agreements the City has with Dove House, Foodbank, and the Red Cross would be extended 10 years set to renew in 2029. In 2018, the City accepted a donation for the expressed purpose of creating a fenced dog park and completed the effort in August 2019. In 2022 the Port Townsend Pickleball Clubraised funds to resurface the Mountain View public pickleball courts, as well as adding new nets and posts. In addition, the group is planning on adding a new playable fence to increase the quality of the game. In spring of 2023 pool staff(YMCA)reported the poolroof had leaked causing extensive damage to the interior of the pool ceiling and walls. Further inspection foundthat the roof had reached itslife expectancy. In2023 contractors installed a special rubber coating as a temporary bandage fixto last another 5-7 years max. Looking forward, the Mountain View Campus needs significant electrical and HVAC upgrades. The original plumbing and wiring is a continual maintenance challenge and will ultimately need to be upgraded. Pope Marine Building-Owner City of Port Townsend More information is needed for this facility. 2022 siding assessment was conductedby Terrapin Architectsto determine the costs and repairs for the deteriorating siding on the waterward side of the building. Outstanding Repairs: Exterior sidingon the waterward side, interior floorboards, windows, HVAC, exterior deck boards, and structural bracing underneathis beginning to rot. Cotton Building-Owner City of Port Townsend 18 December 16, 2024 BARTLETT/COTTON BUILDING 607 Water St. built in 1888 by Charles C. Bartletwas a three- story, one bay brick building. In 1889, the first tenant was the Bartlett House, considered as the focal point of the city. It had a saloon, wine parlor, clubrooms, cigars, and sporting newspapers. In 1932,Water Street Garagetook overand then in 1939 Olympic Pile Driving Company office and later, the Cotton Corporation (George Cotton) stayeduntil 1974. In 1955, GeorgeCotton removed the top two floors, which needed repair after a windstormcaused irreparabledamage. The City of Port Townsend Police Department moved to the site. The Cotton Building renovation project had its genesis in the planning to relocate the Police Department away from the Downtown Historic District waterfront and its associated tsunami and seismic hazards. It was recognized that the Department had to continue to operate effectively during an emergency event that may otherwise destroy the Police operations center and restrict access to/from the rest of the City. The move of the Police Station raised the question of what to do with the Cotton Building. The historic character of the building precluded its demolition so a plan for an alternate use was pursued, but it was clear that the unreinforced masonry building needed structural improvements to make it safe for continued use. In 2010 the building was completely renovated for city, civic and community uses. Theproject was funded through a 2008 City Council bond, along with funds from the Washington State Military Department, FEMA and the Department of Ecology.The initial total project cost with construction, design, overhead and technical support came in at$980K. Once constructionand demolitionbegan in the fall of 2009 it became apparent that the condition of the building was far worse than anticipated. Issues developed around therottingfloorboards, crawl space, lead based paint and additional asbestos werefound in the ceiling, roof, floor and walls.Unknownuntil the time of demolition were four large underground fuel tanks which were halffull at the time. Outstanding repairs: Depending on the outcomes of an assessment, the rubber membrane roof will need to be replacedin the next five years,estimated to cost $75K. Brick and mortar work on the waterward side. 19 December 16, 2024 Golf Course-Owner City of Port Townsend-Leased to the Friends of the Golf Park. st On January 1, 2024 the City of Port Townsend signed a long-term lease agreement with the Friends of the Golf Park. This lease agreement includes metrics and phases that are outlined in the lease agreement. The Port Townsend Municipal Golf Parkwas developed in 1904 and includes a regulation-length 9-hole course, driving range, maintenance buildings, and clubhouse with a commercial kitchen for restaurant services, and retail sales. The Golf Park, once privately owned and operated, was converted to a public course in 1927 and first administered by Jefferson County but is now owned and operated by the City of Port Townsend. The City leases the Golf Parkto a local business for management and operations. When converted to a public course, there were deed restrictions on the property. There is a deed restriction that the largest parcel will be used for municipal purposes only. According to a recent study completed by the National Golf Foundation (NGF) in 2019, the NGF found that the facility is challenged by its declining physical condition and somewhat remote location which limits its potential market support. NGF has estimatedthat it would cost $935,000 -$1.2M to bring it up to standard to attract more visitors and become a viable Golf Course. The upgrades would include improvements to the irrigation system and pump house($735,000), tree and stump removal, purchase of appropriate maintenance equipment($120,000), clubhouse repair, and course repair. Based on this analysis, the City Council at the time decided not to pursue the recommendation because of the cost for both the capital and operations. Port Townsend Golf Parkhas historically used an average of 9 million gallons per year of treated drinking water from the Big and Little Quilcene Rivers for irrigation. In 2002 Port Townsend applied for a ground water right water of 150 gallons per minute with a maximum annual withdrawal of 34 acre-feet to irrigate 35 acres of the city- 20 December 16, 2024 pump and controls were installed in 2022. The cost to develop the well was $450,000. The well will also serve as an emergency water supply if the city's Olympic Gravity Water System is not functional. Library-Owner City of Port Townsend The historic Carnegie Library building is a jewel in the community. The library is themost frequently and heavily used City facility. The Port Townsend Public Library was established in 1898 by a group of "leading community ladies." By 1913 they had acquired the land, secured City funding, and received a grant from the Carnegie Library Foundation to construct a new building in keeping with Carnegie architectural design standards of the period. The Port Townsend Carnegie Library served its community so well that a 4,500 sq. ft. addition was added in 1990 to accommodate the high volume of use that continues to increase significantly each year. In 2014 a major renovation was completed. Click hereto view a slideshow of the project. Read A Source of PT Pride--History of the Port Townsend Carnegie Library by Pam McCollum Clisefor more in-depthhistory of the library and historic Carnegiebuilding. From the library's website https://ptpubliclibrary.org/library/page/history-library This beloved building is in great condition given its age. Nevertheless, several repairs are needed including replacement of the HVAC system which experiences problems every winter season and the anticipation of replacement/modernization of the elevatorcar. The addition of an ACand air filtration unit would help address equity issues for the community during a time of climate changeallowing the libraryto serve as a climate resiliencycenter.The annex part of the building is still waiting for much needed window replacements. The bathrooms are also waiting to be remodeled. Permits and plans for the windows and bathrooms have been issued and completed and the library is waiting to hear back about a Department of Commerce Library Capital grant to help with the costs. Along with this grant, funds from the Port Townsend Library Friends and Foundationand bond proceeds are planned for this project.TheCarnegie building needs to be included in an overall building assessmentto ensure that preventative maintenance is not overlookedin order to preserve this beloved community treasure for another one hundred years into the future. Project History: 21 December 16, 2024 1990-Annex addition. This projectmodernized anddoubled the square footage of the library with a single level structure attached to the Carnegie building.Major site work created the current parking lots and sidewalks around the building.The annex currently houses the bulk of the library collections(fiction, nonfiction, A.V. YA, Large Print), circulationand staff workareas and teen-room. 2009-2012 Combined structural retrofit to life safety standard and nonstructural retrofit of shelving systems. $598,089 total project costs. FEMA funded seismic upgrades to the Carnegie building.New roofing for the Carnegie buildingin 2013. Carnegie historic window restoration and storm windows. 2012 Pink House interior renovations. Large scale interior work was completed to make the Pink House downstairs into two public meeting room and presentation spaces. The work included bathroom renovations, kitchen renovations, wall and fireplace removal,new carpeting, electrical work, painting, trim, and furniture complete interior renovations. 2014 Library RenovationsNew carpet throughout building, new paint (interior and exterior throughout), power/data improvements for public computers and staff work areas, ADA bathroom improvements,automatic door openers,new signage, new shelving,and library furniture, wall removal to open circulation and work areas, new built-in countertops and shelving for staff work room. Fire and panic alarms installed.Extensive landscaping work. 2014/2015 Pink Houseand Carnegie roompresentation and programming space creation. Work includednew integrated projectors and podium, screensand speakers, wiring work and data. 2017 Historic rock wall fronting Lawrence Street restored. Also,concrete work was completedto fix Carnegieexterior stairs and handrails. Carried over front the 2014 project list but scaled back from original plans which would have rebuild the Carnegie stairsinstead of repairing. This project won a JCHS Historic Preservation Award in 2018. 2017New Annex roofcompleted, carried over from 2014 project list. 2023/2024Contractors installed new windows in the Annex part of the Library as well as completely renovated the existing public restroomsmaking them ADA accessible and aesthetically pleasing. 2024 Library was selected for a Library Capital Improvement Grant to upgrade the current HVAC system for energy efficiency and adding a cooling center. Additionally, this grant will provide the opportunity to upgrade the current elevator that is in need of repairs. Project is scheduled for 2026. Outstanding Repairs: Elevator replacement, HVAC Unit, . 22 December 16, 2024 Charles Pink House-Owner City of Port Townsend The Charles Pink House is a unique asset for the library. Constructed in 1868 in the Late Greek Revival style of architecture, it is one of the last remaining houses of its kind in the state. Built by Horace Tucker, who is known for building many of the oldest houses in Port Townsend, the house was purchased by Charles Pink in 1874. The house remained in the Pink family for the next 92 years. In the late 1880s the Pink family expanded the house, rebuilding the porch and adding Victorian bays. Near the turn of 20th century, the house was once again renovated, with the original pillars and front doors replaced by substitutes in the style of the Arts and Crafts movement that was popular at the time. These changes made the Pink House a unique building architecturally in Port Townsend. Because it was difficult to peg down as an example of a specific style, the house sat neglected for most of the latter half of the 20th century. The City of Port Townsend purchased the Pink House in 1981 for the purpose of serving as an expansion to the adjacent Carnegie Library. Because of difficult economic times, the City lacked the funds to rebuild the dilapidated structure. In exchange for a complete restoration of the building, the City gave a long-term lease on the building to Little and Little Construction. After a massive renovation, the building was leased out until 2003 when the lease expired, the City regained control of the building. It then served as the administration house for the local fire department. The library took over the house in 2007 and uses it to supplement the Carnegie Library. First floor program and meeting spaces and second floor offices give the library needed flexibility in offering services to the public. In 2012 the Pink House underwent another renovation, this time focused on making the first floor interior spaces better suited for public programming and meetings. The project included interior wall removal and structure repairs, fireplace removal and chimney repairs, bathroom and kitchen renovations, new carpet, paint, flexible furniture and technology systems for presentations. 2018/19 saw the restoration of the of the rock retaining wallfronting Lawrence and Harrison Streets. Much care was taken with this project by reusing the historic rocks from the original wall that fallen over the years. 23 December 16, 2024 The Pink House is listed as a secondary building in the Port Townsend National Historic district. A secondary ranking indicates a building with moderate historical or architectural qualities which have maintained good integrity. The Pink House has been a constant reminder to everyone who travels Lawrence Street of the origins of Port Townsend. Currently the exterior of the Pink House is in dire need of repairs. The siding, soffits, roof, porches and trim all have reached their limits and are fading quickly in our damp climate. The library hopes to secure funding through grants, donations and City support to continue the legacy of the Pink House for future generations. More on the library's website https://ptpubliclibrary.org/library/page/history-charles-pink-house 2014/2015 Pink House and Carnegie room presentation and programming space creation. Work included new integrated projectors and podium, screens and speakers, wiring work and data. 2022 Pink House new carpet downstairs, and new blackout curtains. 2022-Terrapin Architect completed siding and facia assessment. 2 2025-The 2025 budget includes significant repair/restorationwork to the Charles Pink House including replacement siding, roof, gutters, facia,and front porch. Also new exterior paint and roofing. 24 December 16, 2024 Public Works Shops-Owner City of Port Townsend Located at 1818 Beach Street, this site houses the Public Works Department, Fleet Department, Storm Water and Admin offices. The MainPublic Works Shop building features an attached open-air canopy, storage mezzanine, automotive lifts, mechanics shop, and storage area. The facilities are aging and in poor condition. Two modular units serve as office space. The City has explored in the past relocating th City Shops to the Water Treatment Facility located on 20Street. Relocation would allow for the property at the current location to be cleared on surpluses for housing or another use. No further plans have been developed, other thanwhen the Water Treatment Facility was constructed, space was set aside for the possibility of relocating City shops. The next step in vetting a plan for relocation would be to do a schematic design process which would quantify the space needs and provide a rough layout of buildings while establishing an approximate cost estimate and ensuring feasibility. The City of Port Townsend 2025budgetincludesschematic design of a Municipal Service Center that would house our Public Works team (Feet, Streets and Stormwaterdivision, Water crews,and Parks and Facilities team. This is a first step to long range planning for the likely relocation and construction of new public works shops. If approved and successful, the current shop property could be redeveloped into housing. 25 December 16, 2024 City owned property The City owns a considerable amount of property. are addressed in the parks section of this plan. Properties owned by utilities that have improvements on it are addressed in the respective utilities section of this plan. The remaining properties areincluded in this plan as an inventory. Because property represents generally a non-depreciating asset, it is a source of capitalfunds. Properties also carry liabilities of maintenance for weed control, vegetation management, and camping control. The City created an inventory of properties suitable for affordable housing as formalized in Resolutions 09-035, 10-024, and 15-018. A most recent acquisition of property was made with grant funding for housing and is included in the housing section of this plan. Per Chapter 3.44 Port Townsend Municipal Code, prior to surplus, the City Council should determine if a property may be suitable for affordable housing. without formal access to utilities and roadways. An inventory identifying 157 properties was performed dating back to 1999. A current assessment of City property ownership identifying usable property and those that need to remain in open space would be of value resources. 26 December 16, 2024 Developing a pipeline of City property to support the mandated and community desires of developing affordable housing is a key work item in 2025. In the next Capital Facilities Plan Update, the pipeline of properties will be documented below. Art The Cityowns public art and also facilitates the display of art on loan. An inventoryof collection is below. Installation of new art is generally funded by grants, through the community, or through the 1% for the arts program. Chapter 3.50 PTMC establishes a public arts policy for the visual, written, and performing arts. This chapter also establishes a funding source for the creation of art in the amount of 1% of the capitalized cost of the project. Chapter 3.50.030 defines exemptions and clarifications for how capital is determined. The primary factor impacting the amount of funds generated through this program is the exclusion of grants, utility projects, and repair projects. Eligible capital projects dedicate 1% of the capitalized costs to the art fund to be used for art or artwork as part of the projects. A potential source for increased funding for the arts is to include utility projects within the definition of capitalized costs. Port Townsend also has a Creative District named by the Washington State Arts Commission in 2020. The Port Townsend Creative District encompasses Downtown, Uptown, and Fort Worden with the intent of supporting the creative economy. an Arts Commission was created through Chapter 3.50.050 PTMC. The Arts Commission's mission,as an appointed City Commission,is to facilitate public arts programs that enhance the cultural life of community residents.The Arts Commission promotes and encourages public programs to further the development and public awareness of and interest in the arts and acts in an advisory capacity to the City government in connection with the artistic and cultural development of the City. Members are selected based on their knowledge and expertise with respect to the performing, visual and literary arts. In the PROS Plan the Port Townsend Arts Commission prepared a Public Art Plan adopted by the City Council in 2019. The plan serves as a guide to sites for their readiness and appropriateness to site art. Each site evaluated was rated based on: Readiness of location based on current zoning and development. Viability and appropriateness for public art. Each site was then rated either as a site ready within the short-term or long-term or as not recommended. Sites can be re-visited regularly. Of 70 survey sites, the Public Art Plan identifies 26 that are suitable in the short term. Beyond the site suitability each piece of art will come with its own set of requirements around infrastructure, safety, maintenance and security. The sites in the categories were notrankedin the plan. Below is a list of the sites that immediately overlap with the inventory: Long-term: City Entrance TrianglePark III at Kearney/Sims Way Short 27 December 16, 2024 Term: Chetzemoka Park KahTai Lagoon Nature Park Larry Scott Memorial Trail and Port Wetlands Mountain View Commons Port Townsend Golf Course Tyler Street Plaza City of Port Townsend Public Art TitleArtistLocationYearMaintenance PlanNotesWCIA schedule Boundary Sara Mall Taylor 1996Maintenance info provided N Markers JohaniStreet in email from Dan for Puget near Groussman on 2/11/22. Sound Union Wharf Chief Dick Golf 1996Made of bronze refer to Artist passed Y Chetzemok Browncourseinfo for Georgia Gerber away in 1998. a piece. City Hall David Front 2005Steve Lopes recommends David Eisenhour Y railingEisenhoulobby of carnauba paste wax (used will look at railing r (discs) City Hallin auto waxing) if needed.and let the City and Steve know if any Lopes maintenance is (fabricatirequired (May on) based 2021). on Russell Jaqua design Courting Tony By the 2014Contacted artist through Agreement for Y Guillemots AngellNorthweswebsite April 2021; no Commissioned t response yet.Artwork dated Maritime May 12, 2014. CenterInstalled by Greenstone Landscaping (Aragorn Deane). Galatea & Mark Bottom 1993 No written plan. Emailed both Y Haller Stevensoof Taylor (original Maintained by City Parks artists June 2021; Fountain n and Street version Dept.response from David stairs on 1893)Mark Stevenson provided Mark. EisenhouWashingtgeneral information on r (1993 on Streetstatute composition and version); water valve replacement in original June 2021. artist unknown Great Blue Matt Taylor 2014City has maintenance plan Clock repaired in Y BabcockStreet by from artist.2021. Communi ty Center 28 December 16, 2024 Leafwing Russell Larry 2006Cityhas maintenance plan Y JaquaScott from Willene Jaqua McRae Trail near and Jim Garrett. Boat Haven For Willene Russell Installed City has maintenance plan Donation Y Jaqua Informatiin 2019from Willene Jaqua McRae agreement with (installed on Center and Jim Garrett.Willene Jaqua by Jim Plaza on McRae dated Garrett)Sims WayJanuary 18, 2017 and Installation contract with Garrett Metals dated July 12, 2019. Milestones Sara Mall Three 2002Maintenance info provided N : Stream of Johanilocations in email from Dan Consciousn on F Groussman on 2/11/22. ess Street; one on Discovery Quimper Max 2002May not meet N Coho Grovers section criteria for public of the art in Public Art libraryPolicy. Salish Sea Gerard Pope 2011Youtube video transcribed Agreement for Y Circle TsutakawMarine by Dan Groussman July Commissioned aPlaza2021.Artwork dated 2010 Two Cats Georgia Outside 1992General information on N from Gerberlibrary bronze care provided by Clinton entrance Hudson. Public art not owned by City Creative Jonah Two 2021N/ACommissioned, N/A District art Tropledowntowowned, and markersn, two in maintained by Uptown, Port Townsend one at Main Street Fort Program Worden Girl with Jim Gateway Installed N/AConsidered a park N/A the Wheel Davidson Parkby memorial by City, Barrow(mass Soroptiminot public art. producedsts 2006Owned and )maintained by the Soroptimists 29 December 16, 2024 (License Agreement 2/26/07). Heron Russell Haines 1995N/ACommissioned by N/A weathervaJaquaPlace JTA through Port nePark & Townsend Arts RideEducation Center; Park & Ride facility designed by Yvonne Pepin Wakefield (according to Willene McRae) Richard Fort 1988N/AOwned by WA N/A Vault Turner WordenState Parks & (poetry Recreation by Sam Commission Hamill) Totem JamestoNWMC 2019N/AOwned by the N/A polewn (corner Maritime Center of Water Tribe& Monroe) Other City-Owned Art or Installations Kah Tai Yvonne Kah Tai 1985N CommunitPepin & restroom y Tilescommunis ty members Wave Covered Formerly listed as Y Viewing deck public art along Gallery structure with behind Tidal Clock, which Cotton was Buildingdeaccessioned and removed in 2011/2012. The anticipated capital improvements for the facilities section of this plan are as follows: Many placeholders are presented in this tableas a facilities assessment is needed to more accurately define capital investment amounts and timing for each building. The following table provides a list of projects associated with facility improvements including the addion of a new Downtown Restroom. This project is 50% funded by Lodging Tax and 50% funded with sewer funds. 30 December 16, 2024 Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Funded Library Windows and Grant, Bond, Restroom Rehab ARPA 160,000 160,000 Water PW Shops Distribution 210,000 Facilities Strategic Management Plan ARPA - Upgrades Phase III, & Carpet 1,3 floor ARPA - Pink House & Pope ARPA, Marine Donation 240,000 240,000 New Restroom Lodging Tax Downtown Sewer Ops 185,000 315,000 City Hall ADA and HVAC 31,000 Cherry St. Property Bond Disposition 69,249 895,249 315,000 - - - - 400,000 - Subtotal Funded Unfunded Mountain View Campus Gen Fund, Assessment REET - Campus Gen Fund, Redevelopment Bond, Grant -10,000,000 Mountain View Pool Gen Fund, Roof Assessment REET - Mountain View Pool Gen Fund, Roof Replacement REET 200,000 200,000 Mountain View Pool Gen Fund, Liner Replacement REET 75,000 75,000 Boiler Pipe Gen Fund, Replacement REET - 1,000,000 Parking Lot Gen Fund, Resurfacing REET 150,000 150,000 City Hall - City Hall Elevator Gen Fund, Replacement (1) REET 200,000 200,000 Exterior Brick and Gen Fund, Mortar Work 75,000 REET 75,000 Gen Fund, City Hall Roof REET 250,000 250,000 Library - Library HVAC Gen Fund, Upgrades REET 200,000 200,000 Library Elevator Gen Fund, Replacement (1) REET 200,000 200,000 Pope Marine Buidling Gen Fund, Siding REET 60,000 60,000 Gen Fund, Public Works Shops REET -10,000,000 PW City Shop Gen Fund, Predesign REET 250,000 250,000 Cotton Building - Cotton Building Roof Gen Fund, Assessment REET - Cotton Roof Gen Fund, Replacement REET 75,000 75,000 Gen Fund, Water Barn Repairs 100,000 100,000 REET Gen Fund, Land - REET Gen Fund, Art - REET Gen Fund, Energy Retrofits REET Subtotal Unfunded 60,000 450,000 850,000 250,000 - 225,000 1,835,00021,000,000 Total Projects 955,249 765,000 850,000 250,000 - 225,000 2,235,00021,000,000 Facilities (Buildings) 31 December 16, 2024 ParksandRecreation 32 December 16, 2024 The purpose of a capital facilities plan for parks is to identify priority investments to sustainably maintain safe and accessible parks throughout the City. In addition, it allows the City to accommodate projected population growth in accordance with thegrowth management act (GMA) of Washington State. (PROSplan) is used as a guide to identify and plan for these priorities. It is required to be updated every six years. The latest adoption was in March 2020. The Comprehensive Plan Capital Facilities Element provides a level of service for parks in two parts: 1.7.6 acres/1000 residents 2.Local service standards for equitable access, distribution and function as outlined in the PROS plan. A. Provide parks and recreation facilities within a 10-minute walk (approximately a half Trust For score, about 68% of current Port Townsend residents are within a 10-minute walk of a park. This objective would increase the percentage of residents with equitable access over the Comprehensive Plan period. B. Ensure parklands arewithin a 10-minute walk meets minimum standards for the park classification. C. Prioritize neighborhoods with higher concentrations of families with children or seniors living alone. D. Target filling of gaps in central and western city limits by 2036 From the current identified gaps in the PROS plan, the followingis a list of CFP projects that need to be prioritized. 1.Land Acquisition, development of parks: central and western Port Townsend. 2.Trail connections, open space connections, trail improvements: th a.Near Fairgrounds 49and San Juan Avenue b.Discovery Road West of Sheridan c.SR20/Sims Way West of Sheridan d.Improvements at Lary Scott Trailhead and better wayfinding from ferry. e.City Watershed Connect to Olympic Discovery Trail 3.Improve amenities within trails 4.Kah Tai Lagoon Rehabilitation 5.Port Townsend Golf Course, Mountainview Commons concept planning and subsequent development. 6.Master Plan for 35th street park and subsequent development 7.Improvements at Bobby McgarraughPark, including play and fitness, trails, restrooms, ADA, upgraded 8.Connected trail loop Projects that provide capacity at existing parks, allowing more people to enjoy Port Townsend Parks include: 33 December 16, 2024 1.Improvements at Kah Tai Lagoon to increase passive recreation opportunities, improve existing facilities andconduct habitat restoration. 2.Improvements to picnic shelters, restrooms, and repairs to slope erosion at Chetzemoka Park. 3.Longer-term improvements across the system to improve parks consistent with concept plans or minimum classification standards. Currently, the City has primarily funded its parks and recreation services through the Community Services Fund, which includes revenues from property taxes, sales taxes, utility taxes, and transfers from the General Fund. As the Community Services Fund also funds other City services, demand for resources is competitive and may be constrained in the future. To mitigate the risk of constrained resources on delivering parks and recreation services, the City is looking for ways to identify and pursue alternative parks and recreation funding sources. Note: this figure is taken from the PROS Plan. Utility Taxes indicates that they may be politically infeasible. However, utility taxes are currently used for parks maintenance. 34 December 16, 2024 The following table provides a list of park capital investments derived from the PROS plan along with needs identified by staff and placeholdersfor the parks strategy projects currently underway for the Golf Course/Mtn View study as well as an aquatics center. 35 December 16, 2024 Source of Total (2025- PROJECT NAME2025202620272028202920302031+ Funds2030) Funded Skate Park Lighting Donation Project 24,000 24,000 Parks 22 Banked Banked Capacity Capacity 134,000 134,000 Grant USDA USF 116,450 232,900 349,350 Kah Tai RestroomsReserves 75,000 75,000 Demo Park House and Golden Age ClubReserves 65,000 75,000 140,000 Annual Tree MaintenanceReserves 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Addition of BenchesReserves 18,000 18,000 Bell Tower PaintingReserves 20,000 20,000 - 429,450 360,900 15,000 15,000 15,000 15,000 850,350 - Subtotal Funded Unfunded Chetzemoka Park - Chetzemoka Master Gen Fund Planning 40,000 40,000 Erosion and ADA RCO, REET, Repairs Bond, 30,000 30,000 500,000 Chetzemoka Open Air Gen Fund Shelter Replacement 100,000 100,000 Restroom Gen Fund Replacement 250,000 250,000 Maintenance Shop Gen Fund Replacement 300,000 300,000 Bobby McGarraugh Park - Bobby McGarraugh Gen Fund 25,000 Park Master Plan 25,000 Bobby McGarraugh RCO, REET, Park Revitalization Bond, 400,000 400,000 Golf Course - RCO, REET, Playground Bond, 714,286 714,286 Irrigation Replacement 2,000,000 2,000,000 Bishop Park - Howards End Trail/ Wet Lands - 100,000 Howards End Master Gen Fund Planning 25,000 25,000 Howards End RCO, REET, Redevelopment Bond, - 200,000 Skate Park Gen Fund Resurfacing - 350,000 Tyler Street Stairs Gen Fund Railing Replacement 50,000 50,000 35th Street Park - 35th Street Park Gen Fund 25,000 Master Planning 25,000 35th Street RCO, REET, Redevelopment Bond, - 300,000 Landscape and Tree Gen Fund 50,000 Removal - Dog Park RCO, REET, Improvements Bond, 350,000 350,000 Hancock - Neighborhood Park 555,556 555,556 General (New Parks) - Westide Park Dev. 1,000,000 1,000,000 Land/Park Aquisiton RCO, REET, Opportunity Fund Bond, 50,000 50,000 50,000 50,000 50,000 50,000 300,000 5,000,000 Subtotal Unfunded 50,000 105,000 3,084,841 500,000 50,000 2,375,000 6,164,841 6,500,000 Total Projects 479,450 465,900 3,099,841 515,000 65,000 2,390,000 7,015,191 6,500,000 Parks 36 December 16, 2024 Utilities City utilities of wastewater, water, stormwater, and garbage collection are enterprise activities within the city structure. Enterprise funds must operateon a cost neutral basis. This means that rates are set to ensure that costs are covered. Part of covering costs, includes investment in capital infrastructure. Typically, utilities are infrastructure intensive such as with the Water Treatment Facility, Wastewater Treatment Plant, Compost Facility, and miles of pipe. Typically, the City adopts periodic updatesto utility plans and follows up with rate studiesto ensure that funding meetsprojected expenses. The rates are balanced with the needs to operate the system and invest in capital. The Capital investments included in this Capital Facilities Plan is based on the investments included and funded from adopted rates generated from rate studies. Waste Collection Services The City currently contracts with Olympic Disposal to provide waste collection services. A new contract went into place in 2020 and expires in 2030. The new contract includes rates that upgraded equipment and individual carts. The services include pickup of Trash, Recyclables, and Yard Waste. No specific capital improvements are included in this plan at this time. However, the City may want to consider the following topics concerning waste collections. The City currently leases Big Bellies for downtown at a cost of approximately $25,000 per year. This lease includes maintenance and capital. Additional Big Bellies may be helpful in controlling trash overflows as they include a solar operated trash compactor within them. The end of Tyler Street at the foot of the Tyler Stairs is a problem area for waste collections. PT Main Street and businesses often complain about the look and congestion of multiple cans. The most effective solution would be to install a joint use trash compactor. This could be funded by the City, Waste Connections, and the business owners. Typically they are funded bythe businesses. The cost for a compactor is on the order of $150,000. The City has numerous garbage receptacles throughout town. These are unique and decorative and developed by a local foundry. These cans will need to be replaced or rehabilitated at some point. Staff estimates that there is at least 5 years of life remaining. Jefferson County is currently going through the process of planning for anupgrade to the existing transfer station on Jacob Miller Road or new transfer station at a different location. The city is a large user of this station and thus, there may be a request for city participation in funding the transfer station. This could come in a cash contribution or through our contracted tipping rate fees. Olympic Gravity Water System 37 December 16, 2024 The OGWS, supplied by surface water diversions on the Big Quilcene and Little Quilcene Rivers, is the sole source of supply for the city of Port Townsend and the Port Townsend Paper Corporation. Thirty miles of transmission pipeline deliver raw water to the city and paper mill via Lords Lake and City Lake Reservoirs. The City of Port Townsend and paper mill have a historical partnership dating back to 1928 with the mill being responsible for the operation and maintenance of the diversions, reservoirsand transmission system. Negotiations for anew 20-year water supply agreement in 2021 continued the thesystem but established a costof service approach to funding operations and maintenance of the Olympic Gravity Water System as well as funding capital replacement of the aging infrastructure. This arrangement is documented in a Water Supply Agreement2021 (WSA)between the City and the Port Townsend Paper Corporation. The 30-mile transmission pipeline is by far the largest individual asset in the OGWS systemandis approaching its expected endof useful life. Approximately one thirdof the pipeline is 94 years old whilethe remaining pipeline is between50-77 years old. Assessing useful remaining life is critical for budgeting and planning purposes. The first phase of a comprehensive pipeline condition assessment is currently underwayto: Evaluate the soilcorrosivity Condition of bothbutt and longitudinal welds Condition of the protective coating Condition of thecathodic protection systems. This data will be used to help to inform the replacement schedule of the steel pipelineas outlinedin the Capital Improvement PlanSection C of the WSAand the additional needs for cathodic protection improvements to reduce corrosion and extend the life of the pipeline. The WSAestablished raw water rates for a five-year period beginning April 1, 2022. Rates areper thousand gallons ofusageisbasedon an analysis of thecost of service over a 20-year period. Cost of service includes a forward projection of operations, maintenance, and capital costs. Annual revenue from raw water consumption for the first five-year period 38 December 16, 2024 The rate model will be updated every five years to establish rates for the following five-yearperiod. The capital spending plan will be updated at the same time as the rate model. The rate model does not contemplate that the city will issue any OGWS debt in the next 20 years and that any capital costs will be paid from revenues received by the OGWS fund. In lieu of debt, the city will fund capital costs using the capital sinking fund approach to build OGWS reserves to an amount sufficient to fund the capital costs identified in the capital spending plan. The OGWS fund shall maintain a minimum balance of $2,000,000 to provide for emergency repairs. 39 December 16, 2024 Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Funded Lords Lake Dam Raw Water Rehab - 6403 Rates 400,000 1,745,000 2,145,000 Lords Lake - Pipeline Raw Water Improvements Rates 200,000 2,550,000 2,750,000 Raw Water Eaglemount Rates 290,000 780,000 1,070,000 Raw Water Snow Creek Break Rates 233,500 233,500 1928 OGWS Pipeline - Raw Water 6404.3 Rates 149,000 149,000 Pipeline Condition Raw Water Assessment - 6404.2 Rates 520,000 520,000 Control Valve Raw Water Building Replacement Rates 123,500 123,500 Pipeline and Raw Water Appurtenances Rates 35,000 35,000 Easement Survey Raw Water Marking (2042) 96,882 Rates - Raw Water Security and Faclities Rates 30,320 Vegetation clearing - Raw Water contracted 223,728 Rates 100,000 100,000 Raw Water Road maintenance 81,195 Rates - (5 culverts per 5 Raw Water years) 121,294 Rates 29,264 29,264 easement right Raw Water purchases (2051) Rates 249,338 249,338 Air Valves and Boxes Raw Water (25) Rates 146,322 146,322 Pipeline Condition Raw Water Assessment Rates - Raw Water Cathodic Protection Rates - Replacement (1928) Raw Water Phase 1 (High 26,619,816 Rates 800,000 800,000 800,000 800,000 3,200,000 Replacement (1928) Raw Water Phase 2 22,324,883 Rates - Install Drain Valve at Raw Water Woodsman Gulch 8,000 Rates 8,000 City Lake Fencing Raw Water Replacement (2041) 187,756 Rates - Lords Lake Fencing Raw Water Replacement (2041) 187,756 Rates - City Lake House and Raw Water Outbuildings (2036) 982,182 Rates - Diversion House and Raw Water Buildings (2036) 678,300 Rates - Equipment - Implement Raw Water Replacement Rates - Truck Replacement Raw Water (3) Rates 148,000 148,000 2,229,320 5,250,586 808,000 1,049,338 800,000 800,000 10,906,924 51,503,792 Subtotal Funded Unfunded - - - - - - - - Subtotal Unfunded 2,229,320 5,250,586 808,000 1,049,338 800,000 800,000 10,906,924 51,503,792 Total Projects Olympic Gravity Water System 40 December 16, 2024 Water Periodically, the City adopts a water system plan update outlining the condition of the existing system and planning for the future consistent with the a capital improvement plan is outlined to project for the capital needs of the system. The water system plan can https://cityofpt.us/citycouncil/page/city-plans. A general overview of the water system is as follows: Anultrafiltration membrane filtration system withchlorine disinfection treatsraw surfacewater to drinking standards.After treatment,a5-million gallonreservoir and 1-million gallon standpipe provide required storagewhile serving different elevations zones within the service area.The city maintains approximately 110 miles of distributionpipelinesdelivering water to over 5100 service connections. In addition,the city maintains over 756fire hydrants and 1800 valvesas part of the distribution system. The priority for Water Distribution capital improvements during this planning period will be the replacement of aging distribution system waterlines. Funding will be significantly less than what is ultimately needed for pipeline replacement at the end of anticipated useful life. Focusing main replacement activities on the sections of pipeline in the poorest condition and on those that are known to have substantial leakage can maintain the overall distribution system in a good serviceable condition. Replacement of pipelines and service lines will also be prioritized where street work is planned. The level street improvements will impact the extent of utility improvements. For example, a chip seal treatment is anticipated to last about 15 years, thus underground utility work would only be performed if the expected life of the pipe and services lines is less than 15 years. Water utility revenues fully support capital infrastructure and operations of water treatment and distribution.Monthly base rates include a fixed operation and maintenance rate and a capital surcharge based on meter size for waterservice inside City limits. The capital surcharge was adopted to pay for a new watertreatment facility and 5-million gallon reservoir, which cost more than $24 million. Water service for customers outside the city limits is based on the samefees at a 20 percent higher rate. Utility ratesvaryonincome level, meter size, type of service and arebased on usageper 1,000 gallons. The city also charges a water system development charge (SDC). The one-time new customer SDC is determined by multiplying the total number of equivalent residential units (ERUs)based on meter size for the service(s) to be installed. The city may allow deferral of payment of SDCs for a private or public nonprofit organization which is developing or constructing low-income single-familyhousing units for low-income individuals or families. The financial health of a utility may be judged by employing four financial viability testsincluding operating cash reserves. Reservesmust be greaterthan one eighth of annual operating expenses. According to the DOH FinancialViability Manual, operating expenses do not include debt or capital 41 December 16, 2024 costs. The rate model shows the cityexpects to maintaina minimum of 60 days ofoperating expenses each year over the 2019-2028planning period. Water Distribution and Treatment Wastewater The City of Port Townsends wastewater handling involves 3 distinct areas. 1. Collection system,all the pump stations and pipes that transport sewage to the Treatment Plant. 2. The Wastewater Treatment Plantwhere the sewage gets treated and made safe to put back into the environment. 3. This wholistic system takes wastewater generated in Port Townsend and returns the bioproduct of solids to the land in Port Townsend and the surrounding area rather than exporting waste outside of the area. The wastewater system has been developed over time to comply with the Clean Water Act and stream is returned to the environment after being treated through an outfall to the Strait of Juan De Fuca. In the last 25 years, the following studies have been conducted to inform capital investments in the system. 2000 General Sewer Plan 2009 Southwest Basin Sewer Study 2012 Mill Road Lift Station Study 2019 Jacobs General Sewer Plan Adopted 2024 42 December 16, 2024 The Citycompletedand adopted the sewer plan in 2024. This plan gives directionsto the city for updates to the sewer system for the next 20 years. Due to growth and changing regulations the aeration ditches,that we currently operate at the treatment plant, will not be able to fulfill the needs of willbe a major upgrade to the treatment system which will require some land acquisition and major construction.This work is required to be done when the plant reaches 85% flow or BOD loadingtherebymandatingthestartofplanning for and designing an upgrade. For flow that is projected to be 2038, for loading (BOD) that is projected to be 2029. This will also require us to build additional clarifiers to handle the volume. At this time,rebuild the headworks buildingwill be undertaken. Staffdoesnot see a need to change the office and lab facilitiesalong with the current dewatering equipmentwhichis functioning well. Continuing proper maintenance extends the life for the near future untilthe plant upgrade planningbegins. Future upgrades tothe chlorine contact basins may be required toinsure sufficient flow capacity to continue to disinfect properly before the effluent is discharged back to the environment. These are all projects that will need to be done in the not-too- distantfuture,butoutside of the 6 year horizon. These projects could be moved to a closer date depending on new regulations and the new Nutrient Reduction Permit that the Departmentof Ecology implementedin 2023.This permit will be updated with new regulationsin each new 5-yearpermitcycle, and we will have to comply with the new regulations and limits when they come to us.Soonwe are going to be doing some maintenance work on our influent wet well andreplacing our non-potable water pumps. We will also look at different ways of operating our ditches and air delivery to them in order to meet new regulations,until loading requires major upgrades.The City continuesto work with Jacobs Engineering, resource agencies,and Dearment of Ecology to come up with the best plan at the time for upgradingour sewer outfall pipe.The updated plan also evaluated the collection system extensively and recommended a number of sewer system capacity improvementsas well as rehabilitation work on an annual basis. Kuhn St House: Built in 1901 the Kuhn Street house known as the WastewaterTreatment Plant office buildingwas an old two-storyhome that has been converted to serve as office space. Major renovations include heat pump replacementin 2019 and new roof was added in 2020.Outstanding repairs-Exterior decking needs replaced along with siding isshowing signs of rot. Carpet and windows are also showing their age.The Kuhn St House is separated from the Wastewater Treatment Plant by a right of way. The right 43 December 16, 2024 of way cannot be vacated as it accesses a shoreline of the State. The City may want to consider selling the Kuhn Street House as a source of capital for the sewer system and use the proceeds to purchase land nearby for future expansions. This question will be evaluated as part of the General Sewer Plan update. Wastewater Collection The city maintains more than seventy-seven miles of sanitary sewer lines, has 120 manholes, 6 lift stations, and 3 emergency generators. and to keep it running efficiently as possible. The city is responsible for the sewer main lines and the business/homeowner are responsible for their sewer service line, or side sewer. This runs from the main line connection to the residence/business. Annual Maintenance: Each year, the Public Works crews clean approximately 2 ,miles of the City's sewer lines. Cleaning is typically performed in the winter and on an as needed basis throughout the year. Some of the lines are cleaned more frequently to keep them functioning properly. The sewer lines are cleaned with a cleaning nozzle that is propelled from one maintenance hole to the next using water under high pressure (1,500 to 2,000 PSI). The nozzle is then pulled back to the starting maintenance hole. As the nozzle is pulled back, water scours the inside of the sewer pipe. Any debris in the pipe is pulled back with the water. The debris is removed from the maintenance hole with a vacuum unit. If roots are found, they are cut with a root cutter. The city cleans and root cuts any problem areas one to two times per year. City sewer lines requiring a higher level of maintenance are cleaned annually or semi-annually. Much of the aging sewer lines are clay and are in need ofreplacing or relining. Sewer pipe retrofits can be done by using in-situ cast in place liners if done before the pipe collapses. The General Sewer Plan recommendsannual investment in lining sewer pipes. The General Sewer Plan rate study also includes the purchase of a camera system to provide improved assessment of pipes that need to be prioritized for repair or replacement. The 6 year plan includes repair of the Washington street damaged sewer pipe as well as the Water Street sewer replacement. Additionally, upgrades to existing pipeline systems are planned to accommodate growth in the Rainier area of the City along with the Mill Road Lift Station. Wastewater Treatment built it, and the operators who have kept it going since, the facility has not had to have any major repairs and except for a new chlorine storage tank, we have not had to replace any of the major components that make up the Treatment Plant. It has done an exceptional job of living up to its design and potential, however, it is really starting to show its age. As pointed out in the Jacobs report and showsin the 2024sewer plan there are some big areas of the Plant that will need some attention very soon. When a treatment plant is designed it is designed for a 20- year life and we are currently beyond 30years. One pressing area we need to look at very soon is our SCADA system, or electronic communication between different pieces of equipment, as you can imagine there have been a few changes in electronics since 44 December 16, 2024 1990 and new parts for our system are not being made,so we must look at the used market to get repair parts for what we have. That market will end one day. Many of the original pumps and other equipment are still in use today, yet they are operating on borrowed time.In the next 6 years, the General Sewer Plan outlines a series of Wastewater Treatment Plant upgrades to extend the life of aging equipment. Most of these upgrades are not the result of capacity upgrades as described above, but simply replacing worn out equipment. Rehabilitation of the influent wetwell, replacement of the Supervisory and Data Acquisition system, and replacement of pumps and motors are all planned in the next 6 years. Compost The Composting Facility was constructed at the same time as the WWTP. It was designed as a way for The City to manage its own bio-solids and be a place for Jefferson County to have the required place to manage septage that gets pumped in Jefferson County. The Compost facility has seen a few upgrades since it was built but it is also running on the original SCADA system and still has a lot of original equipment that needs to be looked at getting replaced. The Composting Facility where three waste streams (bio-solids, septage, and yard waste) are combined to make an extremely useful and beneficial product that we are able to sell to the public and use in many areas around the City. Jefferson County Health Department (who issues our compost permit) is looking at options of managing septage from Jefferson County. The County funded a preliminary study as to best options for the Compost Facility to be able to accept and manage double, (8000 gallons per day) what it was originally designed to do, (4000 gallons per day). The County, in cooperation with the City , has applied for a grant 45 December 16, 2024 to be able to do an engineering study to determine exactly the complete details of what it will take to expand the current facility to manage this increase. Once a direction is determined the County can then apply for additional funds to design and construct whatever additional infrastructure will be needed. The City will be supplying some engineering staff time to manage the project as it progresses forward, the major funding will come from the County for septage expansion. Revenues for the Wastewater system are derived from rates. As an enterprise fund, the system must be a self sustaining business unit. In 2024, the City Council adopted significant rate increases to address wastewater capital needs as well as operations. T from past years based on the identified capital needs. The monthly sewer rate for 2025 is $71.60___ per ERU assuming 3,000 gallons or less per month. System development charges are also another important revenue source. New connections to the system, pay $5,603 per ERU. A new System Development Charge approach was adopted in 2024 to correlate home size to the charge amount to incentivize smaller homes as followsand more attainable housing costs. The following table illustrates a significant amount of funding already secured for capital projects. With this level of funding, the rate model anticipated the need to issue low interest debt. Staff will be evaluating various debt options in 2025 including the issuance of utility rate funded bonds. 46 December 16, 2024 Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Funded Annual Wastewater CollectionsRates 382,200 397,488 413,388 429,923 447,120 465,005 1,509,621 2,535,124 Annual Lift Station UpgradesRates 54,600 56,784 59,055 61,418 63,874 66,429 362,160 Wilson/Hocomb Sewer UpsizeRates 1,331,500 829,000 2,160,500 Combined Stormwater Sewer System Rates, Grant 256,810 2,821,250 3,078,060 Mill Road Lift StationRates, Grant 3,420,000 2,880,000 6,300,000 Water Street Sewer Loan/Grant, Repl. SDC 2,063,200 2,063,200 Collapsed Sewer ReplacementRates 436,000 436,000 Howard St./S. ParkRates 2,335,393 - Sims Way/3rd/GiseRates 1,755,206 - Monroe Lift StationRates, Loan 1,115,500 3,494,400 2,271,360 6,881,260 New OutfallRates, Loan 450,000 3,885,499 4,335,499 Headworksr Rehabilitatoin 1,688,472 191,623 1,424,243 1,615,866 Clarifier #1 RehabRates, Loan 863,580 191,623 631,078 822,701 Clarifier #2 RehabRates, Loan 863,580 191,623 631,078 822,701 Non-Pot pump rebuildRates 6,000 68,141 74,141 WWTP Near Term Oxidation DitchesRates, Loan 110,000 491,341 191,623 1,424,243 1,688,472 2,217,207 WWTP Electrical UpgradesRates 715,478 715,478 Compost OfficeRates 60,000 267,000 327,000 ARC Flash studyRates 98,000 98,000 Kuhn Street land purchaseRates 75,000 2,105,000 2,180,000 WWTP Influent WetwellRates, Loan301,0001,934,440 2,235,440 WWTP SCADA UpdateRates, Loan164,0001,125,000 1,289,000 WWTP Compost Solids HandlingRates181,709431,104448,348 1,061,161 WWTP Compost Solids Handling TankRates311,438153,544159,86840,88042,515 135,022 708,245 Compost OfficeRates 60,000 267,000 327,000 Compost LoaderRates300,000 300,000 Compost Blower Repl.Rates20,74821,57827,165 69,491 Compost Fire HydrantRates327,600 327,600 Arc Flash SafetyRates98,000 98,000 PW ShopsRates30,00069,200 4,109,813 99,200 - 9,717,058 18,263,605 1,084,256 2,706,398 4,812,766 6,955,951 43,540,034 14,949,159 Subtotal Funded Unfunded Lawrence Street Combined SewerGrant 2,821,250 2,821,250 Long-term collectionsRates/Loan - 41,159,000 Long-term Lift StationsRates/Loan - 1,148,700 Long-term WWTPRates/Loan - Long-term CompostRates/Loan - 809,000 Kuhn St. House Siding and WindowsRates/Loan 60,000 60,000 Kuhn St. House DeckRates/Loan 10,000 10,000 Subtotal Unfunded - 2,891,250 - - - - 2,891,250 43,116,700 Total Projects 9,717,058 21,154,855 1,084,256 2,706,398 4,812,766 6,955,951 46,431,284 58,065,859 Wastewater Treatment and Sewer Collections 47 December 16, 2024 Stormwater sof a combination of stormwater collection pipes, roadside ditches, rain gardens, stormwater drainage corridors, and storage facilities such as Froggy Bottoms and Kah Tai Lagoon. A complete description of Stormwater Management Plan adopted in 2019. the stormwater system and just a small amount of capital. Several investments have been made recently utilizing economic development loans and grants. The Regional Stormwater Facility completed in 2021 receives reimbursement funding as development occurs in the Rainier Subarea. The reimbursements were establishedas mitigation fees by Ordinance 3267. The current rate for 2025 is $22.01per Equivalent ServiceUnitwhich equates to 3,000 sf of impervious area. These rates increase annually according to the rate study completed in 2024. In addition to adjustment of the monthly rates, the rate study in 2024 included the addition of a stormwater System Development Chargeof $1,470 and added an urban forestry fee of $0.50per monthper ERU. Urban Forestry Port Townsend has recently been awarded a$403,268.80 grantfrom the USDA Forest Serviceto create -ever Urban Forestry Planand update its Tree Conservation Code. This initiative aims to ensure that the city's growthespecially the development of affordable housingis balanced with the protection and expansion of its tree canopy, providing a healthier and more sustainable environment for all residents. Why Trees Matter: The Multifaceted Benefits of an Urban Forest Urban Forest, which provides a wide range of benefits that directly improve the quality of life for everyone. These include: Increased Property Value: Trees enhance the aesthetic appeal of the city and boost property values. Wind and Sound Barriers: Trees act as natural shields against strong winds and noise pollution. Stormwater Management: Trees help manage stormwater, reducing runoff and improving water quality. Wildlife Habitat: Trees provide food and shelter for birds, insects, and other wildlife. Environmental Impact: Trees help fight climate change by sequestering carbon, filtering the air and water, mitigating heatwaves, and converting CO2 into oxygen. 48 December 16, 2024 Ensuring Sustainable Growth and Equity environmentally sustainableand equitable. As the city develops more affordable housing, it is important to ensure that residentsespecially those from low-income communitieshave access to green spaces and the many benefits that come with a healthy urban forest. By including goals for create a more livable, sustainable, and resilient community for years to come. Urban forestry fees will be used to support furthering the development of an urban forestry program and the replacement and planting of treesto help mitigate the impacts of impervious surfaces on stormwater. The Stormwater System Development charge is based on impervious area to incentivize smaller footprints of structures and impervious surfaces as follows. Much of the stormwater investments are dedicated to the Streets and Collections maintenance efforts. This crew addresses stormwater conveyance and storage through ditch maintenance and raingarden creation. Work on this front is prioritized to accompany street maintenance work. Beginning in 2029, the City anticipates becoming an NPDES Phase II community meaning the City will be required to be permitted under the General Permit for Western Washington. Complying with these permitting requirements will put additional strain on the stormwater utility. In 2023 a rate study and plan for compliance with the General Permit will need to be performed in preparation for the first NPDES permit cycle. The following capital investments are based on estimates in the current rate studyas well as emergency stormwater repair needs. The currentwas adopted for 5 years and runs out in 2029. Unfunded estimates of future water quality grants are included based on funding becoming availableassociated with becoming an NPDES Phase II community. 49 December 16, 2024 Stormwater 50 December 16, 2024 Transportation Streets, Trails, and public right of ways serve numerous public purposes. Port Townsend has established values for right of way such as to support non-motorized interconnected networks through the non- motorized plan, open space, tree preservation, in addition to traditional uses for utilities and streets. The condition of City streets are very poor due to the lack of investments dating back to Initiative 695 in which transportation funding from the State was severely reduced. The City developed aComprehensive StreetsProgram intended to develop an investment strategy balancing the demands for investments in the Streets and right of way networks.Note, that they are often used for transportation purposes. With the development of a Comprehensive Street program, the City is pursuing funding sources with the goal of increasing revenues by $1.5 million. Additional revenue for streets was realized with a public vote in favor of a TransportationBenefit District 0.3% sales tax. The voters approved this measure with nearly 80% approval. This new revenue is estimated at $1,000,000 per yearwhich is slightly higher than originally projected. Given condition of isvery poor, this revenue will help the City claw back to a good state of repair. The Transportation Sectionis broken down into four sections to definefunding and how it is typically allocated to streets. Revenue for Streets Capital The Transportation Benefit District yields approximately $1,000,000 of revenue per year. Revenues disbursed by the State Department of Revenue are deposited in fund 111, entitled Transportation Improvements Funded. These funds are then allocated to Streets Capital and Streets Operations for various capital projects and street repair. Real Estate ExciseTax(REET), can be used for capital only. REET is typically budgeted to support streets and parks projects. Presently, about $675,000 is the annual average for revenue associated with REET. A little over $510,000 is obligated to pay debt. This leaves approximately $165,000 per year to be allocated to either General Captial or Streets Capital. Grants make up approximate$1.5 million per year on average to fund street improvements. Fee in lieu is results in revenues collected for transportation improvements that benefit the propertry being developed. Fee in lieu is associated with development when the improvements required by code make are better invested in locations serving both the property being developed and other properties. Fee in lieu is most commonly associated with requirements to build sidewalk frontage. The following table illustrates funds collected to date. These funds must be invested by the City within 5 years. 51 December 16, 2024 Fee in lieu actuals and estimates Streets Maintenance The city maintains over 81centerline miles of streets in the City Limits as outlined below. City Streets (Excludes Fort Worden and Port, Includes Driveways in ROW):98.18 Miles City Streets (Excludes Fort Worden, Port & Driveways in ROW):92.37 Miles Paved Streets (Excludes Fort Worden and Port):83.41 Miles City Maintained Paved Streets (Excludes Fort Worden and Port):77.85 Miles Privately Maintained Paved Streets (Excludes Fort Worden and Port):5.56 Miles SR 20:2.8 Miles Gravel Streets (Excludes Fort Worden and Port, Includes Driveways in ROW):14.77 Miles City Maintained Gravel Streets (Excludes Fort Worden, Port & Driveways in ROW): 3.52 Miles Total City Maintained Streets (Excludes Fort Worden, Port & Driveways in ROW): 81.37 Miles Maintenance of City Streets is generally not classified as capital as it includes pavement patching, vegetation control, striping, plowing, sweeping, signing, lighting and more. However, how the City maintains a street impacts capital investments in terms of rebuilding streets and performing major repairs which then become classified as capital and demand a much greater level of investment. The figure below illustrates how costs go up significantly at about a 40% drop in street quality or condition. 52 December 16, 2024 Typical Pavement Life Curve One of the purposes of the Comprehensive Streets Program is to review how the City maintains streets to lessen capital burdens later. Presently all, street funding goes to the maintenance budget excluding a small portion going toward debt service. Capital purchases that will support streets maintenance includes equipment purchases such as a 10 CY dump truck, a small roller for patching, and pavement hot box. These capital requests are in the 2023 budget proposalin the fleet section of the plan. Pavement Rehabilitation and Preservation Presently, the City does not have a sustainable funding program to perform preventative work on streets. The only work done on streets in the last few years has been associated with large grant funded projects such as Discovery Road. Pavement preservation includespractices such as chip seal, pavement overlays, shoulder and drainage repair. Pavement rehabilitation means that the street requires complete rebuilding or special treatments that are more expensive than pavement preservation. Street Improvements 53 December 16, 2024 Street improvements are defined as making improvements to the transportation system. These improvements may improve mobility, facilitate ADA accessibility, improve safety, and address aesthetics and stormwater runoff. The City is required by the State of Washington to submit annual a Six Year Transportation Improvement Plan (STIP). Street improvements are identified in this plan in order to be eligible for grant funding needs. The STIP can be used to establish transportation minor needs such as pavement preservation and small improvements such as traffic calming in addition to larger road reconstruction projects such as Discovery Road. The Council adopts the STIP every July and therefore, it is included in this plan by reference. The following table is a summary of all streets needs as adopted in the STIPand projectedcostsfor pavement rehabilitation and preservation. Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Funded 2023 Banked Cap. 2023 Banked Street RepairCapacity 152,842 152,842 2022 Banked Cap. 40,000 Grants, REET, Discovery RoadLoan, Storm 292,444 292,444 Fee In Lieu, Sidewalk InfillTBD 75,000 75,000 75,000 75,000 75,000 75,000 450,000 Traffic CalmingTBD 25,000 25,000 Hot Spot PvmtTBD 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Trail - Larry Scott to Fort Worden 120,000 130,000 250,000 Washington/Walker Sidewalk Project 243,600 243,600 2025 Chip Seal Project 434,618 Cohesive Investment Strategy 170,000 Safety Action Plan (Safe Streets for All) 225,500 19th Streeet Safety Project 138,000 700,000 Boatyard Expansion Project 502,019 Improvements - 1140.0 179,592 Road/Sheridan/19th Street Intersection 282,355 Tyler St Overlay 469,854 3,450,824 1,005,000 175,000 175,000 175,000 175,000 2,013,886 - Subtotal Funded Unfunded Annual Rehab. and TBD, Prop. Tax, PreservationGen. Fund 500,000 500,000 500,000 500,000 500,000 500,000 3,000,00014,000,000 Six Year Trans. Imp. Grants, Gen. PlanFund, 1,070,00015,528,000 1,679,00092,767,800 111,044,800 - Subtotal Unfunded 1,570,000 500,000 500,00016,028,000 2,179,00093,267,800 114,044,80014,000,000 Total Projects 5,020,824 1,505,000 675,00016,203,000 2,354,00093,442,800 116,058,68614,000,000 Streets 54 December 16, 2024 Fleet(EquipmentRepairandReplacement) In July 1974, the Port Townsend City Council adopted Ordinance 1712to establish an Equipment Repair and Replacement Fund (ER&R). The purpose of the fund is to maintain, repair & replace City vehicles and auxiliary equipment.The fund charges the appropriate department/fund annually based on expenses incurred two years prior for maintenance of equipment. The fund also charges depreciation for equipment based on an estimated life and replacement value to replacement of vehicles. By using the Equipment Rental Fund, the City developedan efficient, streamlined and coordinated method of dealing with vehicles and large pieces of equipment. When equipment is upfor replacementor equipment repair costs become too high, the fundgenerally has accumulated enough capital over its life to replace the equipment. Equipment may be purchased earlier or later than initially scheduled due to the specific circumstance surrounding the equipment. Equipment that is not replaced may incur additional repair expenditures, experience increased breakdowns causing delays and become a safety issue for the City. The City of Port Townsends Fleet Maintenance Division maintains over 100 pieces of equipment for ten different departments. The Division provides multiple services including asset management, fleet replacement planning and purchasing, vehicle specification, used vehicle sales and maintenance. Repair work includes police cars, backhoes, dump trucks, pickups, mowers, portable equipment, welding and metal fabrication. The Division also conducts repairs back-up generators at several facilities. Replacement schedules for vehicles are influenced by industry standards, but are also based on other variables. Vehicles are also evaluated in replacement based on classes of standard replacement, such utility trucks (pickups) which are set up on a 15-yearreplacementschedule. The amount of replacement dollars invested is tracked by fund in order to prevent mixing of utility and general funds. In 2019, the City made a significant change to the replacement portion of the ER&R fund by removing general fund vehicles from the replacement funding schedule. This move was made to save the General Fund operating costsof paying for vehicle replacement. A full description of the change is included on https://cityofpt.granicus.com/MetaViewer.php?view_id=4&clip_id=1803&meta_id=159039 Given, general fund (ie police, parks, engineering, planning, facilities) do not have replacement dollars in the fund and are not saving for replacement, the City is in the process of restoring the ERR program for these vehicles. In 2024, the process began restoring the program with year 1 of 5 equal installments as nd outlined below. The 2025 budget includes the 2of 5 installments. This restoration process is utilizing general fund reserves. Once all the installments have been made, purchase of general fund vehicle replacements can begin. It is noted that some general fund vehicle replacements have occurred through the ARPA funding. These vehicles are currently paying replacement and thus, the fifth installment may be lessto account for these replacements. 55 December 16, 2024 Given the history of the fleet replacement policies, two tables have been created. The first table represents fleet capital within the replacement programand the second table provides fleet needs for departments outside of the fleet replacement program. It is noted that the replacement portion of the ER&R fund does not have enough capital for upcoming replacement needsand thus includes an unfunded section. Source of Total (2025- PROJECT NAME2025202620272028202920302031+ Funds2030) Funded Streets 71,261 92,194 32,443 195,898 489,000 Storm 450,000 92,194 20,993 563,187 869,000 Water Distribution 215,000 92,194 307,194 597,000 Biosolids 353,000 100,000 307,314 760,314 856,000 Wastewater Treatment 41,311 41,311 Water Quality 90,000 90,000 OGWS - 104,000 Sewer Collections 92,194 31,489 123,683 784,000 Addint a Motorpool Vehicles 35,000 35,000 1,143,000 41,311 171,261 676,090 63,932 20,993 2,116,587 Subtotal Funded 3,699,000 Unfunded - - Subtotal Unfunded - - - - - - - - Total Projects 1,143,000 41,311 171,261 676,090 63,932 20,993 2,116,587 3,699,000 Vehicle Replacements Included in the ER&R fund 56 December 16, 2024 Fleet Needs with No Fundingfor Vehicles Outside of the ER&R fund InformationTechnology The purpose of the I.T. Equipment Rental & Replacement Fund (ITERRF) and the I.T. Operations & Maintenance Fund (ITOMF) is to manage replacement and maintenance funds to ensure sufficient monies are available when needed. The ITERRF and ITOMF are designated as Internal Service Funds with three major functions. The Replacement function supports the process to provide for replacement of assets. The Administration function supports asset and operations management. The operations function supports maintenanceand intergovernmental activities. During the budget process, the Information Technology Services Department will establish reserves for the replacement of assets. 1.Replacement charges are generally calculated based on the estimated cost of each equipment category, its useful life, and the anticipated replacement value. Replacement rates are sometimes adjusted for special purposes. Departments will be charged based on the number of devices. A calculation model shall be used to track each individual asset and determine the appropriate replacement charge. 57 December 16, 2024 2.Replacement rates may be adjusted when the useful life of an asset is changed, or the cost of the replacement asset is significantly higher or lower than the norm. 3.Assets acquired for service by means other than purchase (e.g. lease) will have a replacement rate established like a purchased asset and will require Finance approval for replacement at the time of acquisition. The Finance Department and Information Technology Services Department will establish rates for various operational costs and services provided by the approved budget of the Information Technology Services Department. The ITOMF will be used to account for operations and maintenance charges. 1.ITOMF maintenance rates will be established to recover 100% of the actual direct and indirect costs (e.g. Salaries, operational expenses, etc.). Rates will be adjusted during the budget process and mid-year review based on the fund balance if revenue exceeds or is below needs. 2.Each department will be charged based on the number of pieces of I.T. equipment assigned to them in the ITERRF, along with an allocation for citywide shared equipment. The allocation will be calculated by the model. 3.Each department will be charged based on the number of units of specific software assigned to them in the ITERRF. The allocation will be calculated by the model.Charges for citywide shared software will be included in the charges for assigned hardware. 58 December 16, 2024 59 December 16, 2024 Housing,EconomicDevelopment,andtheEnvironment This section of the plan captures capital associated with infrastructure that is often part of a larger community and regional program. These projects are often partnership projectsand tend to address the most pressing social issues a community facesbased on local, state, national, and world wide conditions. The Funded list includes Evans Vista, Sims Gateway and Boatyard Expansion, Cherry Street-Carmel Building housing project, golf course/Blaine Street parcel conceptual housing plan, and technology upgrades for more timely permit processing. Evans Vista is an area owned by the City southwest of Rainier Street and Sims Way that is intended to be a demonstration project of mixed-use housing and commercial with a range of affordability pricing. This project is both supported by the Comprehensive Plan Housing Element Implementation Strategy No. 8 and 9 as well as the Rainier Street Subarea Plan. In 2023 and 2024, the City used a County ARPA grant to complete a Master Plan for the Evan Vista property for 319 new housing units and Pro Forma. In 2025, funding will be used to publish a developer Request for Proposal and finish the subdivision approval. The Sims Gateway and Boatyard Expansion will modify the Sims Gateway subarea to achieve several goals: 1) improve electrical utility safety, 2) remove and replace nonnative tree species with a new native tree standard 3) increase size of Port of Port Townsend boatyard thus expanding economic requires review and modification of existing subarea plans. The City and the Homeward Bound Community Land Trust entered into an agreement to deliver affordable housing with the refurbishment of the Carmel building that was barged from Victoria, B.C., in 2017 to be a demonstration project as encouraged in the Comprehensive Plan. The City took out an $834,000 bond in 2018 to fund engineering, design, permitting, and pre-construction costs and then authorized a loan to Homeward Bound with anticipated repayment funded partly by the rent of those units. The project was plagued with unanticipated challenges and Homeward Bound agreed to exit the project. The City subsequently authorized the transfer of ownershipto another party, Bayside Housing, to complete the project. Work was underway to proceed with the transfer, including advancing a number of land use actions including but not limited to work on easements, right of way dedication and permit review. Due torising costs of construction and labor, Bayside Housing determined they were not longer able to take the project on. Since that decision in June 2022, the City has been working through a number of possible options and scenarios. Those were debuted at the City Council workshopon August 8, 2022. The City Council authorized demolition of the Carmel Building in October 2023 because the cost of remodeling the building was too high to prove feasible and the building was removed in December 2023. City staff continue to work with adjacent property owners to adjust property lines in order to prepare the land for listing, marketing, and sale. City Council will evalaute all offers based on price and density. The City and Jefferson County are working together to consider aUrban Growth Area expansion to include the existing Caswell Brown shelter property. If approved, sewer service would be available via the Mill Road Lift Station project. See the wastewater section of this plan for the Mill Road Lift Station project and how it supports Evans Vista and potentially Caswell Brown. 60 December 16, 2024 In 2025, the City will be required to conduct a Periodic Update of its Comprehensive Plan. In 2023, the Department of Commerce provideda formulaic grant of $125,000 once the City can complete its periodic checklist and scope of work. This will not be enough to complete the project. Additional money through ARPAallocation was used to hire a limited termlong-range planning position. The position would assist with the Comprehensive Plan Update, managing grants, and would support housing policy and other long range planning projects.The City also received a Middle Housing Grant of $50,000 to make policy and code amendment recommendations as part of the 2025 Comprehensive Plan Update that addresses middle housing initiatives aligning with HB 1110, which the City is not required to adopt, but chooses to explore as part of its housing strategy. Finally, in 2022 the City made investment to support technology upgrades to transition to paperless permitting to enhance predictable timely processing, and to ensure predictability and capability during the COVID-19 lockdowns and social distancing requirements. The City used ARPA funds to purchase Blue Beam Revu licenses for staff to markup development documents as well as a laptop computer so that the building inspector can update project records while in the field. Monitors to assist with digital review were also purchased. In 2023, the City furtherimprovedpermit processing by purchasing an Application Programming Interface that mergedBlue Beam markup with its Smartgov Permit database (where workflow, documents, fees, and status are stored on a project that can be reviewed internally and to a certain extent, externally. This automatedsome of the manual steps during project review. The funding also was used for an inkjet printer so that the Building Inspector can post site notices on the fly without returning to the office. permits by credit card online in the Smartgov database. In 2024, the City received a Paper to Digital Department of Commerce grant in the amount of $60,000 to transition its hybrid digital permitting system to fully digital. The remaining permit types to be transitioned are land use permit, such as subdivisions,that often are the first step in the housing pipeline. The grant completion date is in 2025 and includes a suite of customer training videos that teach applicants how to complete and submit permit applications. The City is currently behind on its Shoreline Master Program Periodic Review that was due in 2021. The City obtained a $222,890 Department of Ecology Shorelands Planninggrant in order to complete the plan, update the SMP consistent with SB 5290 changes in permitting timelines, and to speak with waterwalk armoring, examining sea level risk target and protection levels. The work is intended to make changes to regulations that enablethe appropriate armoring solution based on engagement and engineering analysis. This plan includes the addition of an additional Downtown restroom facility to be funded with Lodging Tax and Sewer funds in support of economic development. See the Facilities section of this plan for the project. The City has been awarded two significant U.S. Forest Service grants for planning and development of $403,269 towards the development of an Urban Forestry Planand canopy assessment, an amended Tree Conservation Ordinance and Engineering Design Standards, community engagement, plan implementation activities for education and planting events with the Jefferson County WSU-extension. 61 December 16, 2024 The 2025 Budget includes one-time funding in the amount of $47,000 to update the Parks, Recreation, and Open Space (PROS) plan, to adopt it as a an appendix to the Comprehensive Plan, and incorporate into a new PROS element. The PROS plan is due for update n 2026; however, an update in alignment with the 2025 Comprehensive Plan Periodic Update means the Plan would be valid for 10-years. The City also received a $150,000 Climate Resiliency Grant through the Climate Commitment Act in order to update the Multi-modal Transportation Plan into a new Active Transportation Plan and develop a new climate resiliency element consistentwith new requirements in HB 1181. Finally, the City received a Connecting Housing through Infrastructure grant for $128,237 for the Olympic Housing Trust (OHT) Dundee Hill townhouse project. This amount provides $58,055 to reimburse the City for the SDC and utility connection deferrals authorized for the 5 units. The remainder of the grant reimburses the developer, OHT, for the construction costs to install utilities. The Unfunded list represents community and Council support for 2023 Strategic Workplan projects. Though currently unfunded, this list represents potential budget impacts so that the City can seek various revenue sources such as grants. The list also represents action items and projects identified in Some of the projects have received significant partner funding or are expected to leverage coordination with other entities. For example, the North Olympic Development Council was awarded funding through the Puget Sound Partnership North OlympicPeninsula. Building on the 2015 Climate Change Preparedness Plan for the NorthOlympic Peninsula, this project will establish regional adaptation and mitigation goals for the NorthOlympic Peninsula and develop specific climate action plansfor local communities that integrate with the 2015 preparedness plan, local governmentComprehensive and Shoreline Master Plans and other relevant plans. The project was drafted October 2022. Of the $170,000 funding, Port Townsend was amongst fourother jurisdictions that received $18,000 for a sea level rise projection study. .This study will be a critical resource to help identify and prioritizeand fundfuture capital planningprojectsthat improve sea level rise resilience. 62 December 16, 2024 Housing, Economic Development and Environment 63 December 16, 2024 Unfunded - Economic Development - Thayer Street - Wash. to Sims LID - Review and Modify subarea plans (CP Land Use Element Implementation Strategy No. 6). Gen Fund - Electric Vehicle Charging stations Grants, LTAC - Bikeshare and escooters Grants, LTAC - Water walk - Urban Gen. Fund, Waterfont PlanGrants 100,000 100,000 50,000 Childcare Facility Resources - EDC contract - Facade Improvement Grants - Wayfinding and interpretive heritage signage improvements (CP Econ. Dev Implementation Strategy) 250,000 250,000 25,000 Downtown Market Study in conjunciton with Main Street Program 100,000 100,000 100,000 Downtown Parking Management Plan (CP Economic Development Implementation Stragey No. 2) 120,000 120,000 Creative District grants - seasonal weekday public produce market at old ferry dock on Quincy Street 25,000 25,000 5,000 Parking structure feasiblity study downtown - Urban Waterfront Plan 200,000 200,000 Identify needs and cumulative impacts of private ferry proposals with adequate parking 50,000 50,000 Place utilities underground downtown. 100,000 100,000 Environmental Sea Level Rise Action Grants, Gen Plan Fund 250,000 250,000 Work with Port to obtain grand funding for stormwater, flood, and economic development projects (CP Economic Development Strategy) 50,000 50,000 50,000 Climate Action Committee Action Plan Support - Marketing and Coordination with other entities (CP Economic Development Implementation Strategy No. - Housing, Economic Development and Environment 64 December 16, 2024 Housing, Economic Development and Environment 65 December 16, 2024 Housing - Surplus City property for affordable housing Gen Fund 50,000 50,000 100,000 300,000 affordable housing and workforce with grants, Gen infrastructureFund 250,000 250,000 250,000 250,000 250,000 1,250,000 5,000,000 Establishment of up to two Tax Increment Financing Districts REET 500,000 500,000 Support a Community Housing Land Trust (CP Housing Element Implementation Strategy Gen Fund, No. 4)grants 100,000 100,000 200,000 300,000 Audit and adjust zoning code, design standards and fees to accomdate a variety of housing types (CP Housing Element Implementation Strategy Gen Fund, No. 2)grants 100,000 100,000 200,000 100,000 Update stock plans for future building code cycles, waive plan review fee Gen Fund 15,000 15,000 100,000 30,000 Research and develop a housing incentive program for new development or renovation of existing Gen Fund, buildingsgrants 100,000 50,000 100,000 Explore public-private renovation project for Historic District upper floors to accomodate Gen fund, live/work housing grants 50,000 50,000 100,000 150,000 CHIP grant application, Habitat Landes South and Bayside Vince's Village SDC/Utility reimburse grants 205,820 205,820 Open space density transfers (transfer Gen fund, development rights)grants 25,000 25,000 25,000 50,000 Subtotal Unfunded$ - 695,820 420,000 450,000 1,915,000 250,000 250,000 3,980,820 6,255,000 Total Projects$ - 1,509,399 420,000 450,000 2,114,065 250,000 250,000 4,841,464 6,275,000 Housing, Economic Development and Environment ImpactFees If the City were to implement impact fees, RCW requires tracking of impact fees and annual reporting. This section is a place holder in case impact fees are utilized in the future. An impact fee analysis was provided to the City Council on in December of 2021 while adjustments were being made to the water connection fees. The following table illustrates a comparison of impact fees to other cities. Impact fees 66 December 16, 2024 can be a revenue source for growth related impacts to parks, transportation, fire, and school public services. Note, in 2024 the City updated System Development Charges for Water, Sewer and Storm to $5,603, $5,258, and $1,407respectively. This bringsthe City of Port Townsend to a total of $12,268. As reported above, these fees are reduced to incentivize smaller housing and multifamily housing consistent with the Comprehensive Plan Housing Policy2.2.1of the City to incentivizefor low and moderate income housing builders. Util. System Dev. ChargesImpact Fees Local Fac. WaterSewerChargeStormTransp.FireParksSchoolsTotal Olympia$ 4,433$ 9,860$ 6,418$ 1,440$ 3,662$ -$ 5,581$ 5,448$ 36,842 Port Orchard$ 11,571$ 12,122$ 5,569$ -$ 4,977$ -$ -$ 1,371$ 35,609 Mount Vernon$ 7,530$ 7,859$ -$ -$ 5,292$ -$ 855$ 9,421$ 30,957 Bend, OR$ 5,857$ 5,223$ -$ -$ 8,543$ -$ 8,867$ -$ 28,490 Poulsbo$ 4,802$ 10,965$ 1,323$ 5,324$ -$ 1,248$ -$ 23,661 Sequim$ 8,184$ 7,548$ -$ -$ 2,491$ -$ 2,210$ -$ 20,433 Lacy$ 5,449$ 8,143$ 6,083$ -$ -$ -$ -$ -$ 19,674 Chelan$ 11,926$ 5,531$ 1,970$ -$ -$ -$ -$ -$ 19,427 Wenatchee$ 600$ 3,710$ 6,389$ -$ 7,500$ -$ -$ -$ 18,199 Bremerton$ 6,291$ 7,342$ -$ 1,510$ -$ -$ -$ -$ 15,143 Port Townsend$ 4,494$ 3,758$ -$ -$ -$ -$ -$ -$ 8,252 Leavenworth$ 3,899$ 2,620$ -$ 1,034$ -$ -$ -$ -$ 7,554 Oak Harbor$ 3,081$ 1,680$ -$ -$ 907$ -$ -$ -$ 5,668 Port Angeles$ 2,260$ 2,260$ -$ -$ -$ -$ -$ -$ 4,520 If adjust for inflation at 3.2% Port Townsend 2015$ 4,494$ 3,758$ 8,252 Port Townsend 2022$ 5,603$ 4,685$ 10,288 Notes: Sequim include a 1.5 factor of facilities charges for outside the City Limts Wenatchee Local Facilities Charge applies only to pipe installed by the City for Sewer. Transp. Impact Fee is for a specific region of the City Chelan Local Facilities Charge depends on the location of connection Olympia Local Facilities charge is for the regional system. Conclusion over time from a Capital improvement needs standpoint. The Capital Facilities Plan is a work in progress designed to coordinate with the adoption of the annual capital budget. The process of adoption is an iterative process to develop a comprehensive overview of capital needs in order to balance investments with available resources (revenue and staffing)as well as priorities. 67 December 16, 2024 Appendices Appendix A: 2025 Capital Project Budget Sheets Appendix B: 2025-2030 Six Year Transportation Improvement Program 68 -------------------------- 1,414 8,702 150,000150,000139,884 150,000 Total Revenues Total Expenditures - - Future Years Future Years 1,249 69,24969,24950,993 52,242 2025 Budget2025 Budget 2,000 65,00065,00063,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 4,000 74,00074,00065,641 69,641 2024 Budget2024 Budget 2,244 1,025 50,30950,30946,920 50,189 2024 Actual2024 Actual 1,414 5,453 15,75115,75125,891 32,758 Revenues Prior Year Prior Year Expenditures - 5,000 5,000 150,000145,000145,000 150,000150,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Bond fund - not eligible Design Engineering / PermittingConstruction The City is in the process of reconciling the Cherry Street housing project that did not pencil out. This project involves generally preparing the property for disposition.Bond FundsProfessional Serv.KD&SDemoFence RentalMisc Project Management Engineering Serv Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Cherry St. Property Disposition Project Description 3AAAAABBBBBCCCCD ------------------------- 16,75015,00067,50032,000 349,350349,350218,100 349,350 Total Expenditures Total Revenues 11,16710,00045,00021,333 232,900232,900145,400 232,900 Future YearsFuture Years - 5,583 5,000 22,50072,70010,667 116,450116,450 116,450 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - - 16,75015,00067,50099,25032,000 32,000 349,350218,100 218,100 349,350349,350 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Tree PlantingAdminConsultants Design Engineering / PermittingConstruction / Supplies Sather park and Bishop Canyon are the beneficiearies of a Department of Natural Resources Grant. This project aims to remove invasive species from Bishop park (passive) and planting of new trees in both Sather Park and Bishop Park over the next three years. Grant will be managed by the Parks Department. Washington State DNR Community Forestry Assistance GrantCommunity EngagementTree InventoryConsultant Assistance Project ManagementProject Contingency Eligible for 1% for the Arts Grant 301 1 USDA USF Project DescriptionRevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ---------------------- 2,500 75,00017,500 250,000250,000500,000100,000305,000 500,000 Total Expenditures Total Revenues - 7,500 2,500 155,000305,000 155,000 315,000 Future Years Future Years 95,00075,00010,000 250,000345,000100,000 185,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 2,500 75,00017,50017,500 250,000250,000100,000175,000305,000305,000 500,000500,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Additional public restrooms downtown have been discussed for a number of years. In particular, a restroom facility toward the Ferry Terminal would nicely compliment the existing Cotton Building Restrooms. Funding of restrooms is a shared between Lodging Tax dollars and Sewer Fund resources. The sewer fund is able to contribute to restrooms to support public health and sanitation, while lodging tax recognizes the tourism benefits of public restrooms.Lodging TaxSewer OperatingArchitecturalProperty PurchaseConstruction Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense New Restroom Downtown Project Description ------------------- 7,000 6,421 7,000 26,69536,46119,60749,85910,533 500,000162,951115,000804,646475,107151,557 756,544 Total Expenditures Total Revenues - - Future YearsFuture Years - 3,703 115,000115,000106,557 110,260 2025 Budget2025 Budget - - 22,39545,000 67,395 Year EndYear End 2024 Estimate 2024 Estimate 80,00080,000 252,000252,000584,000100,000504,000 684,000 2024 Budget 2024 Budget - 368 6,597 15,430 22,395 2024 Actual 2024 Actual 7,000 6,421 3,297 26,69536,46119,60749,85910,533 500,000162,951696,646452,712 578,889 Revenues Prior Year Prior Year Expenditures ----- ---- 7,0006,069 7,000 36,49141,32649,85997,25410,53317,533 500,000162,951115,000475,107151,557 1,372,0001,372,0002,035,155 9/24 2,149,9512,149,942 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,000 43,50043,50025,00075,000 507,000100,000150,000500,000504,000546,000150,000157,000 1,372,0002,500,0001,700,0001,372,0002,419,5003,150,0003,796,000 6,372,5006,372,500 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC (Fund 495) CleanupMowingGarbageConstruction engineeringNot eligible - Grants and Utilities The City received two grants for affordable housing in 2021 from the State Department of Commerce. An additional Federal Grant was received for sewer infrastructure. The funding is directed to create land available for affordable housing through acquisition of property and the construction of sewer infrastructure to support full development of the land. The project has been master planned and will provide over 300 housing units serving a range of income levels. The sewer portion of this project is included on a separate capital sheet entitled the "Mill Road Lift Station".State Affordable Housing GrantCity Funds Affordable Housing fundsJefferson County ARPA City General Funds (Abatement and Mowing)City General Funds Transfer In 2025Federal Grant for State Utility Grant (CHIP) for SewerJefferson County Health Land Purchase / Permitting / Design Land PurchasePlanning and PermittingCultural resourcesMill Road Lift StationMarketing Construction Sewer Lift Station and Force main Project Management/Design Engineering Miscelaneous Project Contingency Eligible for 1% for the Arts 141441146 RevenueTotal RevenueExpenseTotal Expense Affordable Housing Project Description AAASBBVVCXYD --------------------------- 171 40,00012,15075,00052,06875,000 127,150 127,239 Total Expenditures Total Revenues ---- - Future YearsFuture Years 75,00075,00075,000 75,000 2025 Budget2025 Budget 12,15012,15022,967 22,967 Year EndYear End 2024 Estimate 2024 Estimate - 40,00012,15052,150 2024 Budget 2024 Budget - 22,967 22,967 to date to date 2024 Actual year 2024 Actual year 171 40,00040,00029,101 29,272 Revenues Prior Year Prior Year Expenditures -- 171171 40,00012,15075,00052,06975,000 127,069 127,150127,240 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 5,000 5,000 40,00090,00035,00010,00010,00060,00090,000 150,000 165,000165,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Repair work and grants Design Engineering / PermittingConstruction The existing Kah Tai restrooms were originally constructed with grant funding from RCO. The restrooms have fallen into disrepair and have suffered severe vandalism over the years. As a result, the restrooms have been closed for a number of years. The City desires to re-open the restrooms and establish an RV caretaker site to minimize the effects of vandalism. RCO funding was not received and thus the City is utilizing General Fund reserves to complete the project.2023 Banked CapacityARPARCO Grant (Unsecured) - No match requiredGeneral Fund Transfer InPlumbing PermitDemo PermitPhase 1 - care taker sitePhase III (restroom repairs)Project ManagementProject Contingency Eligible for 1% for the Arts 4111 RevenueTotal RevenueExpenseTotal Expense Kah Tai Restrooms and Care Taker Facility Project Description AAAAABBBBBCCCCD 0 -------------------- - - 715106 2,023 76,98779,14280,00080,00079,09879,186 316,129 155,000 316,128 Total Expenditures Total Revenues - - Future YearsFuture Years -- 2,023 80,00080,000 160,000 155,000 157,023 2025 Budget2025 Budget 518 76,98779,14279,09822,911 156,129 102,527 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- 518 76,98779,14279,09822,911 156,128 102,527 2024 Actual2024 Actual - 197106 56,275 56,578 Revenues Prior Year Prior Year Expenditures ` ---- 715106 2,0232,844 76,98779,14280,00080,00079,09879,186 155,000 313,284 316,128316,128 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,0005,0005,000 62,20933,00079,09795,20910,000 25,000 100,000 167,810 174,306 370,019184,306 Budget 9/23 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,7912,5002,5005,000 62,20933,00030,500 100,000167,810167,500198,000 370,810203,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ N/A Windows Windows Windows WindowsRestrooms SubtotalSubtotalSubtotal Repair work and partial grant The 1989 addition to the Port Townsend Library has windows with frames that are beginning to rot due to moisture intrusion and window failure. This project replaces the windows for this portion of the library. The source of funds for this project are bond revenues as well as American Rescue Plan Act funds as well as a Department of Commerce Grant. This project also rehabilitates the outdated bathrooms. Additional funds from the grant will be used in 2025 to make other upgrades to improve the longevity of this building.Bond Fund - Real Estate Excise Tax - Federal Grant (ARPA) - DOC (added in 2024) - Bond Fund - DOC Phase II GrantGeneral Fund Transfer In Design Engineering / PermittingConstruction WindowsRestroomsPhase II remaining grant Project Management WindowsRestroomsPhase II remaining grant Project Contingency Eligible for 1% for the Arts 3411311 RevenueTotal RevenueExpenseTotal Expense Library Windows & Restrooms Project Description AAAAABBBBCCCD -------------------- 106426 3,0003,000 52,33429,969 191,000127,327318,327161,165 249,999 Total Expenditures Total Revenues - - Future YearsFuture Years --- 2,1461,114 130,919 134,179 2025 Budget2025 Budget 1,500 91,00020,000 21,500 127,327 218,327 Year EndYear End 2024 Estimate 2024 Estimate -- 614500 (2,019) 11,485 135,000 145,580 2024 Budget2024 Budget -- 714 714 to date 2024 Actual 2024 Actual year 854386106426 10,24652,33429,969 94,320 100,000100,000 Revenues Prior Year Prior Year Expenditures 106426 3,0003,0003,0003,532 52,33429,96950,00052,33429,969 117,697161,165 243,468 250,000250,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ - 500 2,0001,000 3,500 61,00030,00050,00059,00028,500 100,000 150,000 237,500 241,000241,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal YźƷĭŷĻƓ {ŷĻƌƷĻƩYźƚƭƉƭ {źŭƓƭ.źƭŷƚƦ tƌğǤŭƩƚǒƓķ Kitchen ShelterKiosks SignsBishop PlaygroundKitchen ShelterKiosks SignsBishop PlaygroundBank Capacity Agreement does not allow for art contribution Design Engineering / PermittingConstruction The City Council allocated funding to several parks project as part of the 2022 Banked Capacity (property tax). The projects include reconstruction of the Kitchen Shelter at Chetzemoka Park, installation of Kiosks at the City Parks and install trail signs identifying the right of way, and installation of a new swing set at Bishop Park. A donation dedicated to Chetzemoka Park also will be applied to the kitchen shelter reconstruction.Banked CapacityDonations - Kitchen Shelterbishop permit Project ManagementProject Contingency Eligible for 1% for the Arts 44446 Parks 22 Banked Capacity Project Description RevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ----------------------- 5,1773,8333,3982,000 13,35865,00018,97150,000 175,000262,368188,000 262,368 Total Expenditures Total Revenues - - Future YearsFuture Years 1,500 65,00050,000 175,000240,000188,000 239,500 2025 Budget2025 Budget -- 500 13,35813,35813,256 13,756 Year EndYear End 2024 Estimate 2024 Estimate (182) 7,4891,500 95,30795,30786,500 95,307 2024 Budget2024 Budget 1,228 1,228 2,949 2,697 1,228 6,874 to date 2024 Actual 2024 Actual year 5,1773,8339,0105,7153,398 9,112 Revenues Prior Year Prior Year Expenditures - 2,0002,000 22,36865,00022,36822,36850,000 175,000188,000238,000 262,368262,368 9/24 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 1,5001,500 40,00012,00012,00086,50040,000 100,000126,500 140,000140,000 9/23 Revised Budget $ $ $ $ $ $ $ $ $ $ $ 35,00035,00020,00020,000 100,000 205,000 250,000 250,000 305,000 305,000 Project Budget $ $ $ $ $ $ $ $ $ $ N/A Pink HousePink House Pope Marine Permit Pope Marine SubtotalSubtotal Pink House Pope MarineRepair work and grant funding The Charles Pink House and Pope Marine buildings are suffering severe exterior deterioration in the siding and trim. The City has evaluated the repair costs and will be making repairs to the degree that funding is available. This budget transfers revenues from ARPA to REET. ARPA (Initial Allocation) (103-)Friends of Library BondFuture GrantGeneral Fund Transfer InReal Estate Excise Tax Design Engineering / Permitting Terrapin Contract $12,000 Construction Pink HousePope MarineMiscelaneous Pink HouseMiscelaneous Pope Marine Project Management Enigeering AdministrationSubtotal Project Contingency Eligible for 1% for the Arts 11163144 Pink House & Pope Marine RevenueTotal RevenueExpenseTotal Expense -------------------- 30,00030,00030,00030,00030,00030,00030,00010,000 210,000 200,000 210,000 Total Expenditures Total Revenues - - Future Years Future Years 30,00030,00030,00030,00030,00030,00030,00010,000 210,000 200,000 210,000 2025 Budget2025 Budget $ - - 2024 2024 Estimate Estimate Year EndYear End - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 30,00030,00030,00030,00030,00030,00030,00010,00010,000 200,000 200,000 210,000210,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 411-403411-405412-110510199-091199-132N/A - design study SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The existing PW shops located on Beech St. houses the Public Works Department divisions of fleet maintenance, streets, wasteawter collections, storm water collections, and water distribution crews. In addition, the parks maintenance and facilities maintenance divisions do not have adequate shops with parks based out of the old water barn on Harrison Street and the offices locatd at Mountain View. This current Beech street site consists of older portable units that have reached their useful life expectancy and is undersized for such a large crew. The site is also located in the middle of a residential neighborhood and the property could be better suited for housing. This first step in this project will be to hire a consultant to develop a schematic design towards building a new Muncipal Service Center adjacent to our Water Quality site. Funds for this project will be split between the seven departments that will operate out of this facility. Water DistributionWW CollectionsStormStreetsFleetFacilitiesParksSchematic Design Consultant Project Management Staff support and management Project Contingency Eligible for 1% for the Arts Public Works Shops Project Description Revenue 4444444 Total RevenueExpenseTotal Expense --------------------- 400 5,0001,0001,600 40,00019,00059,00022,00029,000 59,000 Total Expenditures Total Revenues - - Future YearsFuture Years -- 400 1,600 22,000 24,000 2025 Budget2025 Budget 5,0001,000 40,00019,00059,00029,000 35,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 400 5,0001,0006,0001,6001,600 40,00019,00022,00029,00051,000 59,00059,000 Project Revised $ $ $ $ $ $ $ $ $ $ $ $ $ Budget 9/24 - -- Project Budget $ $ $ Yes SubtotalSubtotal For city funds only In 2024 with the recommendation from PRTTAB, and approval by the City Council along with fund raising from the community, installation solar lighting at the Skate Park will occur. Council accepted a gofund me donation in the amount in the amount of $19k from local community members. Lighting of the skate park is referenced in the PROS Plan as a need for more night time acitvities for the youth of Port Townsend.General Fund Transfer InParks Donation Design Engineering / Permitting Schematic Design and engineeringPermit Construction InstallationMaterials - solar lights Project Management engineering services Project Contingency Eligible for 1% for the Arts 46 RevenueTotal RevenueExpenseTotal Expense Skate Park Lighting Project Project Description ----------------------- 75,00088,00050,000 763,000838,000113,000587,000 838,000 Total Expenditures Total Revenues 50,00088,00025,000 650,000587,000 700,000 700,000 Future Years Future Years 25,00025,000 113,000138,000113,000 138,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00088,00050,00050,000 763,000113,000113,000587,000675,000 838,000838,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal 19th Street is a main corridor fo pedestrians, bicyclists, and motorists. The corridor connects the Mountain View Campus, Golf Course, Salish Coast School as well as crosses the valley separating Castle Hill from Uptown. The existing rodaway configuration is a large open street which induces high vehicle speeds. About half of the corridor has sidewalks. This project will enahnce pedestrian safety by installing sidewalks between Landes and the existing sidewalk near San Juan. It will also include traffic claming and enhanced crossings. This project is funded through the State Highway Safety Improvement Program and reflects improvements needed in the City's Local Road Safety Plan. HSIP Grant (Federal)Transportation Improvements Funded (TBD)Design Engineering / Permitting Consultant Construction Construction ContractCN Engineering Project Management Eng Interfund Project Contingency Eligible for 1% for the Arts 11 19th Street Safety Project Project Description RevenueTotal RevenueExpenseTotal Expense -------------------------- 40,00050,00060,00032,00020,000 414,000 454,000 282,000 444,000 Total Expenditures Total Revenues - - Future Years Future Years 6,6477,298 40,00040,00060,00018,874 282,000 374,820 2025 Budget2025 Budget 5,000 25,00010,000 40,000 304,000304,000 Year EndYear End 2024 Estimate 2024 Estimate - 3,2226,0008,000 50,00030,00049,00031,00017,00038,691 275,264 508,177 2024 Budget2024 Budget ----- 4,627 12,118 16,745 to Date 2024 Actual2024 Actual 3,1267,702 18,353 29,180 110,000 110,000 Revenues Prior Year Prior Year Expenditures ------ 40,00050,00050,00060,00032,00020,00052,000 404,000 282,000 342,000 444,000444,000 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9,000 75,00060,00040,00050,00050,00060,00049,00031,00032,00015,00011,00067,000 38,691 414,000 293,309 433,309 589,000589,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Banked Capacity Agreement Does not allow for art contribution Design Engineering / PermittingConstruction The City Council authorized expenditure of 2022 banked capacity (property tax) revenue for parks and streets projects. The Street projects in this budget include construction of sidewalks on 9th Street between Hancock and McPherson, ADA improvements at Mountain View on Blaine Street, ADA improvements at the intersection of Lawrence and Tyler Street, and paving of Milo Street, a portion of the Valley Trail.Banked CapacityWater SDC (495)Sewer SDC (495)Stormwater (412)Design Consultant 9th, BlaineDesign Pacific9th St, and BlainePacific Project Management 9th St, and Blaine Pacific Project Contingency Eligible for 1% for the Arts 2022 Banked Capacity - 1000.1 (Pacific Avenue), 1000.2 (9th Street Sidewalk), 1000.3 (ADA Ramps)Project Description Revenue 4444 Total RevenueExpense ABCD Total Expense --------------------------- 48,298 868,000251,970819,702107,075144,895 1,119,970 Total 1,119,970 Expenditures Total Revenues - -- - Future Years Future Years -- 57,07537,764 152,842152,842551,862113,292 759,994 2025 Budget2025 Budget 5,000 65,00065,00050,00015,000 125,000 195,000 Year EndYear End 2024 Estimate 2024 Estimate $ 62,993 125,985125,985737,800188,977130,200 1,119,970 2024 Budget2024 Budget 19,32019,32036,43811,398 47,836 datedate 2024 Actual To 2024 Actual To 5,534 34,12816,603 868,000902,128142,839 164,976 Revenues Prior Year Prior Year Expenditures - 48,298 868,000 251,970 819,702 107,075 926,777 144,895 193,193 1,119,9701,119,970 Project Budget $ $ $ $ $ $ $ $ $ $ $ StreetStormStreetStormWaterStreet (25%)Storm (75%) SubtotalSubtotalSubtotal Banked Capacity does not allow for art contribution The City proposes to invest up to 868,000 of banked capacity (property tax) into repair of streets. This project will include a number of stormwater management improvements prior to applying repair treatment to the street. Banked CapacityStormwater Design Engineering / Permitting In-house engineering Construction Project ManagementProject Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense 2023 Banked Capacity Street Repair Projects - 1000.4 Project Description ABCD ------------------- 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 Total Expenditures Total Revenues - - Future Years Future Years 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 5,0005,000 25,00050,00025,00015,00020,00015,00050,00065,00010,00015,000 100,000100,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 111111111 SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu The voter enacted Transportation Benefit District sales tax of 0.3% funding includes approximately $25,000 for traffic calming and approximately $50,000 for pedestrian safety. Additionally, the City fee in lieu collections for sidewalk are lumped into this project with the goal of connecting the city's sidewalk network and providing improved comfort for non-motorized users.TIF - Traffic Calming TIF - Pedestrian Safety - SidewalksFee in lieu for Sidewalk Construction Design Engineering / Permitting In house traffic calming EngineeringIn house Sidewalk Design Engineering Construction Traffic calming InfrastructureSidewalk Construction Project Management Traffic Calming Guide BookAdmin Project Contingency Eligible for 1% for the Arts 2025 Active Transportation Project (Traffic Calming and Sidwalks)Project Description Revenue 444 Total RevenueExpenseTotal Expense ---------------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 Total Expenditures Total Revenues - - Future Years Future Years ------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 15,00015,00015,00015,000 170,000264,618264,618140,000404,618 434,618434,618 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Every other year, funds from the Transportation Benefit District will go to pavement preservation in order to extend the life of the City streets. Pavement preservation usually consists of Chip Seal or Overlays along with spot repairs. 2025 will be the first year of a implementing a pavement preservation project since the beginning of the Transportation Benefit District in 2024. The City received a TIB grant to support this effort in 2024.Transportation Improvement Funded (TBD)TIB APP Grant Application - Chip SealIn-house Engineering - TIB GrantContract - TIB GrantMatch Project Management Administration - TIB Grant Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense 2025 Chip Seal Project Project Description 41 -------------- 2,4135,174 85,70270,07714,831 617,190363,693202,000241,202402,680678,581189,455622,873 2,709,8681,442,0826,066,8304,487,806 Total 6,068,797 Expenditures Total Revenues $ - - Future YearsFuture Years $ ------- 64,00050,00014,064 64,064 228,444292,444 2025 Budget2025 Budget $ ----- 5,174 66,24270,07714,831 262,155138,000194,155100,055189,455404,938 2,003,5151,403,6624,167,7844,101,314 4,785,789 Year EndYear End 2024 Estimate 2024 Estimate $ $ -- 8,3442,0709,460 (6,555) 68,69313,58835,634 (43,992) 100,649342,680140,537342,680 2,065,0771,367,0823,937,6263,738,122 4,246,444 2024 Budget2024 Budget $ $ 777 441 11,43994,21338,449 103,235 1,252,1281,328,1202,725,1263,979,256 4,082,932 2024 Actual 2024 Actual $ 2,413 38,42047,04719,460 477,909617,190101,538302,625678,581336,492203,871 1,606,602 1,218,944 Revenues Prior Year Prior Year Expenditures $ $ $ $ Prior Year Expenditures -- 8,2285,174 85,702 30,629 26,337 70,077 14,831 621,515363,693202,000241,202402,680613,387678,581189,455622,873642,878 2,709,8681,442,0824,487,8064,747,338 6,068,742 6,068,797 Budget 9/24 Budget 9/24 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - 7,9263,593 9,460 75,831 30,792 63,588 10,769 621,515363,693234,263342,680608,387647,105190,537342,680417,498431,860 2,493,2881,442,0823,888,1224,484,927 5,573,352 5,563,892 Budget 7/23 Budget 7/23 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 6,242 34,216 13,217 92,877 12,833 621,515270,000240,000115,000250,000755,854803,287190,937250,000197,810216,885 2,629,6181,442,0823,322,8293,856,643 5,568,215 4,876,815 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Project BudgetProject BudgetNo SubtotalSubtotalSubtotal Grant funding not eligible and Staff Administration Design Engineering / PermittingConstruction The Discovery Road Project includes constructing a bicycle way, sidewalks, and curb ramps between the roundabout at Rainier Street and McClellan Street near Salish Coast Elementary School. The project will completely rebuild the failing pavement as well. The City received several grants to fund this large project. Discovery Road is an important arterial street connecting SR20 to Fort Worden. The City and stakeholders evaluated options for this project in the spring of 2021. City Council approved the concept design on May 17, 2021. Construction was completed in 2024 with only wetland mitigation work remaining in 2025.Transportation Improvement Board - State Grant (UAP)Washington State Department Of TransportationFederal Grant Funds STPLocal - Street Funds Transportation Infrastructure Funded (TBD 111)Water (495)Sewer (495)Storm (412)Misc.StreetWaterSewerMiscStreetWaterSewerStorm Project Management StreetWaterSewer Project Contingency Eligible for 1% for the Arts 111414446 Discovery Road Project Description RevenueTotal RevenueExpense ABCDD Total Expense ------------------------ 35,00050,00040,00030,15025,00010,00042,000 233,000318,000170,850 318,000 Total Expenditures Total Revenues - - Future Years Future Years 1,819 22,35550,00016,70230,15010,00042,000 210,000282,355170,850 271,521 2025 Budget2025 Budget $ 23,00010,00033,00023,00015,000 38,000 Year EndYear End 2024 Estimate 2024 Estimate 5,000 10,00022,00030,15010,000 228,000238,000170,850 238,000 2024 Budget2024 Budget 542 542 3,899 5,415 9,314 Date 7/1/24 2024 Year to 2024 Year to Date Sept 24 298 2,645 2,645 8,181 8,479 Revenues Prior Year Prior Year Expenditures - 35,00050,00040,00040,00030,15025,00010,00035,00042,000 233,000170,850201,000 318,000318,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 15,00022,00022,00030,15015,00015,00010,000 233,000170,850201,000 248,000248,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A REET Used for staff administration Design Engineering / PermittingConstruction The City secured a second grant to improve the remaining portion of Discovery Road between the Salish Coast Elementary School and the Sheridan intersection. The grant also makes improvements to the intersection for pedestrian and Bicycle safety. Federal HSIP funding is intended for City's to make safety improvements according to the Local Road Safety Plan. Federal Grant Funds (HSIP)Real Estate Excise TaxAdditional Federal Funds (Anticipated)Design ConsultantConstruction ContractCN Engineering Project Management Staff administration non-eligible grant costsStaff administration eligible grant costs Project Contingency Eligible for 1% for the Arts 141 Discovery Road/Sheridan/19th Street Intersection Safety Improvements Project Description RevenueTotal RevenueExpense ABBCCD Total Expense --------- - ------------ 40,00010,00035,00055,18728,00037,00060,000 319,000 160,592 565,525 849,849 100,000 1,130,117 Total 1,130,036 Expenditures Total Revenues - - Future Years Future Years 19,00020,00050,000 70,000 160,592 179,592 2025 Budget2025 Budget $ 40,00035,00055,18728,00037,00040,00050,000 300,000565,525940,525849,849 1,060,036 Year EndYear End 2024 Estimate 2024 Estimate $ - - 2024 Budget2024 Budget - 9,727 55,187 64,915 2024 Actual2024 Actual - 10,00010,000 Revenues Prior Year Prior Year Expenditures - 40,00010,00035,00055,18755,18728,00037,00060,00060,000 319,000 160,592 565,525 849,849 914,849 100,000 1,130,1171,130,036 Revised Budget 10/24 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -- 75,00035,00010,00010,00033,25733,25710,00042,61542,615 493,500 496,694 506,694 623,500582,566 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal StreetStormEstimate on budget for REET and not grants Design Engineering / PermittingConstruction Lawrence Street is a main pedestrian route. Disability Awareness Starts Here (DASH) has identified Lawrence Street as a key route that needs the Library. Adding bike lanes and narrowing the lanes will improve mobility for all in terms of traffic calming and providing space for bicycles. Construction was completed in 2024 with only project paperwork finalization occuring in 2025.Transportation Benefit District ACACJefferson TransitBanked CapacityPublic Infrastructure Funding (PIF)Stormwater FundTransportation Improvement BoardPEConstructionCN Engineering - SCJInspection - Vanir Project Management City Staff Project Contingency Eligible for 1% for the Arts 4664141 Lawrence St Improvements - 1140.0 Project Description RevenueTotal RevenueExpense ABBBCDDE Total Expense - - - - - - - - - - - - - - - - - - - - - - - - 2,000 35,00080,000 180,000215,000133,000 215,000 Total Expenditures Total Revenues -- - - - Future Years Future Years 2,000 25,00055,000 145,000170,000113,000 170,000 2025 Budget2025 Budget - 35,00010,00045,00020,00025,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 2,000 35,00080,00082,000 180,000133,000133,000 215,000215,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal This project evaluates approximately 15 of the City's arterial streets in an effort to determine the appropriate non-motorized facilites that are needed. The project will provide an opportunity for public outreach as part of the evaluation. Additionally, the project will provide grant level cost estimates to balance project feasibility and prepare for future grant applications.Transportation Alternatives Grant (Federal)Transportation Benefit District Design Engineering / Permitting Consultant for Planning Study Construction Project Management AdminstrationWSDOT Adminstration Project Contingency Eligible for 1% for the Arts 14 Multimodal Arterial Cohesive Investment Strategy Project Description RevenueTotal RevenueExpenseTotal Expense - - - - - - - - - - - - - - - - - - - - - - - 25,00025,00025,000 225,000250,000200,000 250,000 Total Expenditures Total Revenues 15,00015,00015,000 115,000100,000 130,000 130,000 Future Years Future Years 10,00010,00010,000 110,000120,000100,000 120,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 50,00025,00025,00050,000 250,000200,000200,000 300,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu Design Engineering / PermittingConstruction The City received a RAISE grant to develop a plan for connecting the Larry Scott Trail head to Fort Worden. This RAISE grant is part of the Puget Sound to Pacific (PS2P) Federal Grant.RAISE Grant (Federal)REETConsultant Project Management Admin Grant EligibleAdmin Grant Ineligible Project Contingency Eligible for 1% for the Arts Olympic Discovery Trail - Larry Scott to Fort Worden Connection Project Description Revenue 14 Total RevenueExpenseTotal Expense ---------- - --------------- - 5,0005,000 100,000 500,000 605,000 100,000 500,000 605,000 Total Expenditures Total Revenues - - Future Years Future Years - 2,0192,019 500,000 502,019 500,000 502,019 2025 Budget2025 Budget - 2,9811,000 100,000102,981100,000 101,000 Year EndYear End 2024 Estimate 2024 Estimate 12,642 100,000 185,000 285,000 100,000 170,000 282,642 2024 Budget2024 Budget - - DateDate 2024 Actual To 2024 Actual To - 1,981 1,981 Revenues Prior Year Prior Year Expenditures - 5,0005,0005,000 100,000 500,000 100,000 100,000 500,000 500,000 605,000605,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 30,00030,00015,00015,000 100,000 185,000 190,000 190,000 285,000235,000 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal The Sims Way and Boatyard Expansion project was approved by the City Council, Port of Port Townsend, and Jefferson County PUD on 9/12/22. The construction of the south side of the project will be led by the Port with the City doing work overtime on the north side. The project involves removal of the existing Poplar trees, expanding the boatyard, and planting new trees on the south side. The project involves selective removal over time on the Kah Tai side by the City. The Port of Port Townsend is leading design and construction effort for this project. Susbsequent funding through PIF was added to the project to cover inflationary costs as well as the results of hte public process that yielded a final design concept of a parkway with a path. ARPAIn Kind Match - North Side - $50,000PIFCity Admin Costs - PW Admin.Design Engineering / Permitting Design Consultant - Port Construction Pass thru ot the Port for Construction Contract Project Management Engineering Administration Project Contingency Eligible for 1% for the Arts 1414 RevenueTotal RevenueExpenseTotal Expense Sims Way and Boatyard Expansion Project Project Description ABCD ------------------- 750 75,00013,50015,00065,00060,00065,00075,00015,00013,50049,250 379,354 145,000 627,854 284,516 628,016 Total Expenditures Total Revenues - - Future Years Future Years 750 77,00013,50017,00060,00065,00013,50021,609 379,354 469,854 284,516 462,375 2025 Budget2025 Budget - 68,02168,00015,00048,00075,00015,00020,000 151,021 158,000 Year EndYear End 2024 Estimate 2024 Estimate - 750 64,70016,98628,45226,53028,455 320,987 385,687 284,516 385,688 2024 Budget2024 Budget - 11,74947,67814,428 62,107 11,748.82 2024 Actual 2024 Actual Actuals to DateActuals to Date $ 6,9796,9797,641 7,641 Revenues Prior Year Prior Year Expenditures - 750 75,00013,50015,00065,00065,00060,00065,00075,00015,00013,50049,25049,250 379,354 145,000 284,516 513,016 627,854628,016 Proposed 2025 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 750 75,00037,18240,00028,45235,00035,00028,455 379,354 284,516 352,967 454,354387,967 Adopted 2024 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Not eligible - Grants and Design only The City secured a grant from the Transportation Improvement Board under the pavement preservation program. This project seeks to preserve the existing roadway and make ADA improvements along Tyler Street where the Farmers Market operates on Saturdays. The Street condition is deteriorating rapidly. This grant will help preserve the life of the pavement and improve accessibility for this important location in Uptown.Transportation Improvement Board (TIB) GrantReal Estate Excise TaxTransportation Improvements Funded (TBD)Storm - Operation Urban ForestryStorm - Operations Design Engineering / Permitting Design Consultant Construction Construction ContractPavement Repair Ahead of Overlay (FDR)CN Engineering ConsultantSidewalk RepairStreet Crew StormStreet Tree Replacment Project Management Grant ineligible staff time Project Contingency Eligible for 1% for the Arts 14144 RevenueTotal RevenueExpenseTotal Expense Tyler St Overlay Project Description ABBBCDDE ----------------------- 75,00028,05018,55040,000 198,600273,600187,000 273,600 Total Expenditures Total Revenues - - Future Years Future Years 60,00013,05018,55025,000 183,600243,600187,000 243,600 2025 Budget2025 Budget 15,00015,00030,00015,00015,000 30,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- - DateDate 2024 Year to 2024 Year to - - Revenues Prior Year Prior Year Expenditures - 75,00028,05028,05018,55040,00040,000 198,600187,000205,550 273,600273,600 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal REET The City received a Transportation Improvement Board Grant in 2023 to construct sidewalk on Washington Street and Walker Street to connect Sims Way with the Courthouse with an accessible route.TIBTBDREET Design Engineering / Permitting Design Construction Construction ContractCN Engineering Project Management In eligible Costs for admin Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Washington/Walker Sidewalk Project Project Description 144 ---------------------------- 40,000 850,000850,000100,000710,000 850,000 Total Expenditures Total Revenues - - Future Years Future Years 28,803 840,000840,000100,000710,000 838,803 2025 Budget2025 Budget 10,00010,00010,000 10,000 Year EndYear End 2024 Estimate 2024 Estimate -- 90,00020,000 110,000110,000 110,000 2024 Budget2024 Budget 4,654 4,654 4,654 4,654 Date 2024 Actual 2024 Actual to - 1,198 1,198 Revenues Prior Year Prior Year Expenditures 40,00040,000 850,000100,000100,000710,000710,000 850,000850,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The 1-million gallon steel standpipe needs periodic repainting to preserve the structure. The tank has not been recoated since it was constructed in 1995. Engineering and design for painting and corrosion protection is scheduled for 2025. The project will require taking the standpipe offline for approximately 2 months to sandblast and recoat the tank. Water SDC (495)Water Capital Surcharge (430)Water Operating (411)ConsultantContractor Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense 1MG Standpipe Reservoir Steel Coating Project Description ABCD ---------------------------- 15,00010,000 125,000125,000100,000 125,000 Total Expenditures Total Revenues - - Future Years Future Years 8,500 15,000 123,500123,500100,000 123,500 2025 Budget2025 Budget - 1,500 1,500 1,500 1,500 Year EndYear End 2024 Estimate 2024 Estimate 15,00010,000 125,000125,000100,000 125,000 2024 Budget2024 Budget - 1,199 1,199 2024 Actual2024 Actual -- - Revenues Prior Year Prior Year Expenditures 15,00015,00010,00010,000 125,000100,000100,000 125,000125,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Investments in the diversions are anticipated in the long-term plan. The main control valve building at the Big Quilcene Diversion has experienced significant rot and needs replacing at the request of the operating crew. Water - Olympic Gravity Water System Fund (417)Design ConsultantConstruction Contract Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 4 ABC D RevenueTotal RevenueExpenseTotal Expense Big Quilcene Main Control Valve Building Replacement - 6404.4 Project Description ---------------------------- 40,00024,000 194,000194,000130,000 194,000 Total Expenditures Total Revenues - - Future Years Future Years 19,000 149,000149,000130,000 149,000 2025 Budget2025 Budget 5,000 45,00045,00040,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate 12,000 142,000142,000130,000 142,000 2024 Budget2024 Budget - 693 693 Q1,Q2 2024 Actual 2024 Actual YTD - - Revenues Prior Year Prior Year Expenditures 40,00040,00024,00024,000 245,000181,000181,000 245,000245,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ - 24,00024,000 154,000130,000130,000 154,000154,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Cathodic protection is a key feature in the system needed to extend the life of the pipeline. Cathodic protection is missing in the area between the Master meters and south past Otto Street. This project will install a new cathodic system for this section of the pipeline.Water - Olympic Gravity Water System Fund (417)Project Management Administration Project Contingency Eligible for 1% for the Arts 4 ABC RevenueTotal RevenueExpenseTotal Expense Cathodic Protection - 1928 OGWS Pipeline - 6404.3 Project Description -------------------------- 80,00080,000 750,000250,000250,000750,000 1,080,000 Total 1,080,000 Expenditures Total Revenues - 30,00030,000 750,000750,000 780,000 780,000 Future Years Future Years - 40,00040,000 250,000290,000250,000 290,000 2025 Budget2025 Budget ---- 9,701 9,701 9,701 9,701 Year EndYear End 2024 Estimate 2024 Estimate 80,00020,00020,00020,00037,550 490,000750,000951,000271,450 1,320,000 1,320,000 2024 Budget2024 Budget $ 3,642 4,219 4,219 3,641.56 2024 Actual2024 Actual $ 299299299 299 Revenues Prior Year Prior Year Expenditures -- 80,00080,00080,000 750,000250,000250,000250,000750,000750,000 1,080,0001,080,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ 80,00020,00020,00020,00060,00047,55047,550 500,000750,000951,000951,000271,450 1,330,0001,330,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included The City secured funding to purchase an easement between Anderson Lake Road and City Lake property for the purpose of future pipeline and co-located Olympic Discovery Trail. City received a direct allocation (Community Facilities Project) grant in 2023 to assist with purchase. Additionally, this project is funded through the RAISE grant which includes preliminary design and environmental review. Water Operations (411) Timber Management HarvestWater Operations (411) Land SalesWA State Community Facilities Project GrantRAISE Grant - Jefferson County Design Engineering / Permitting AppraisalsCultural Resources SurveyLand Survey and Lot line AdjustmentRAISE Grant - includes Pre-design and ROW Construction Land PurchaseEasement/ROW Project Management Staff Time Administration Project Contingency Eligible for 1% for the Arts 4411 Eaglemount Property Purchase - 6404.1 Project Description RevenueTotal RevenueExpense AAABCD Total Expense -------------------------- 25,000 175,000100,000100,000 2,750,0002,750,0002,350,000 Total 2,750,000 Expenditures Total Revenues 100,000100,000 2,550,0002,350,000 2,550,000 2,550,000 Future Years Future Years 25,000 200,000200,000175,000 200,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - DateDate 2024 Year To 2024 Year To - - Revenues Prior Year Prior Year Expenditures 25,000 ЋЉЉͲЉЉЉ 100,000300,000100,000125,000 2,750,0002,325,0002,325,000 2025 2,750,0002,750,000 Project Budget $ $ $ $ $ $ $ $ $ $ No υ SubtotalSubtotalSubtotal Utilities not included The Water Supply Agreement includes a pipeline modification project to improve water storage efficiency that would need to be built at the same time as any improvements ot the Lords Lake Dam. This year's budget includes design which is coincident with the design work of the Lords Lake Dam stablization project.Olympic Gravity Water System Fund (417)Design Engineering / Permitting Pre-Design Engineering / PermittingFinal Design Construction Pipeline Improvements Contract Project Management Design Project ManagementConstruction Project Management Project Contingency Eligible for 1% for the Arts 4 Lords Lake - Pipeline Improvements Project Description RevenueTotal RevenueExpense ACD Total Expense --------------------------- 99,281 144,000350,000 2,293,2812,293,2811,700,000 Total 2,293,281 Expenditures Total Revenues 45,000 1,745,0001,700,000 1,745,000 1,745,000 Future Years Future Years 50,000 400,000400,000350,000 400,000 2025 Budget2025 Budget 2,438 130,383130,383127,227 129,665 Year EndYear End 2024 Estimate 2024 Estimate 73,10073,10010,000 135,000 145,000 2024 Budget2024 Budget 173 58,43058,43072,925 73,098 DateDate 2024 Year To 2024 Year To 1,843 17,89817,89816,773 18,616 Revenues Prior Year Prior Year Expenditures - 144,000350,000494,000100,000100,000 2,293,2811,700,0001,700,000 2025 2,293,2812,294,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ No -- 88,10086,90025,00025,000 150,000150,000 175,000175,000 2024 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Phase 1 - Stability Assessment The City is required to retain an engineering consultant to develop alternatives for improving East Dam stability during possible seismic events. The alternatives will also examine minimizing earthquake-induced embankment deformations which can lead to uncontrolled release of reservoir contents.Phase 2 - Design Engineering / PermittingThe City will be required to retain an engineering consultant for design engineering and permitting of the approved selected East Dam repair alternative.Olympic Gravity Water System Fund (417)FEMA Grant - Hazard Mitigation GrantStability AssessmentDesign Engineering / PermittingRepair - Buttress Alternative (2026) Project Management Administration Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Lords Lake - 6403 Project Description ACD ----------------------------- 5,000 2,130,0002,130,0002,125,000 Total 2,130,000 Expenditures Total Revenues 2,000 1,623,0001,621,000 1,623,000 1,623,000 Future Years Future Years 2,000 407,000407,000405,000 407,000 2025 Budget2025 Budget 1,000 99,000 100,000100,000 100,000 Year EndYear End 2024 Estimate 2024 Estimate 200,000200,000200,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 5,000 5,000 2,130,0002,125,0002,125,000 2025 2,130,0002,130,000 Project Budget $ $ $ $ $ $ $ $ -- 1,729,3371,729,3371,729,337 2024 1,729,3371,729,337 Project Budget $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The majority of the City water meters are over 20 years old and are in need of replacement. Meters either start leaking or start missing volume of water in the reads causing the city to lose revenue. Additionally, the meters need to be replaced with an automatic read system to reduce labor costs for reading of meters from approximately 15 person days to 3 person days per month. The meters will be installed in phases over a 3-5 year period. The rate model has meter replacement beginning in 2025. Water Capital Surcharge (430)Water Operating (411)Water SDC (495)Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense Water Meter Replacement Project Description BD ------------------------------- 700,000700,000550,000150,000 700,000 Total Expenditures Total Revenues - - Future Years Future Years 520,000520,000400,000120,000 520,000 2025 Budget2025 Budget 30,000 180,000180,000150,000 180,000 Year EndYear End 2024 Estimate 2024 Estimate 540,000540,000425,000115,000 540,000 2024 Budget2024 Budget - 4,375 30,129 34,504 Q1,Q2 to Date 2024 Actual YTD 2024 Actual YTD -- - Revenues Prior Year Prior Year Expenditures 700,000550,000550,000150,000150,000 700,000700,000 September 24 Revised Budget $ $ $ $ $ $ $ - 550,000425,000425,000125,000125,000 550,000550,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Evaluation of the 1928 section of the pipeline is included in the plan to accurately assess the remaining useful life. This study will guide replacement strategies to ensure water delivery is sustained. Olympic Gravity Water System Fund (417)Design Consultantn/a Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 AC D RevenueTotal RevenueExpenseTotal Expense Pipeline Condition Assessment - 6404.2 Project Description ------------------- 11,50073,50015,000 250,000250,000150,000 250,000 Total Expenditures Total Revenues - - Future Years Future Years 73,50010,000 233,500233,500150,000 233,500 2025 Budget2025 Budget 5,000 16,50016,50011,500 16,500 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 11,50073,50085,00015,00015,000 250,000150,000150,000 250,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The OGWS 1928 Steel pipe experienced a leak in a remote location near Snow Creek Ranch. The leak caused siginficant damage to the hillside in steep terrain. Staff is currently in the process of evaluating restoration needs as well as pipeline stability strategies. A budget amendment for this project is anticipated once additional information is obtained from professional consulting support. The OGWS fund includes a $2 million reserve balance to address unanticipated repairs. Olympic Gravity Water System Fund (417)Design Consultant - AssessmentDesign placeholderRepairs - Place holder estimate Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense OGWS - Snow Creek Ranch Break Restoration Project Description --------------------------- 20,000 100,000100,000200,000180,000 200,000 Total Expenditures Total Revenues No - - Future Years Future Years 20,000 100,000100,000200,000180,000 200,000 2025 Budget2025 Budget --- - Year EndYear End 2024 Estimate 2024 Estimate 20,000 100,000100,000200,000180,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 20,00020,000 100,000100,000180,000180,000 200,000200,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $200,000 per year of miscellaneous and unforeseen capital improvements. These funds also support removal and replacement of several thousand feet of spaghetti lines (4" or smaller pipes) which are a sources of leaks and system service failures. The city has started replacing 20 year old water meters as well.Water Operating (411)Water SDC (495)Design Engineering / PermittingConstruction water main break Golf course wellMisc.Project Management Admin and Design Project Contingency Eligible for 1% for the Arts 44 2025 General Water Capital Replacement, Improvements, and Repairs Project Description RevenueTotal RevenueExpense BCD Total Expense ------------------------- 9,000 98,00098,00089,000 98,000 Total Expenditures Total Revenues - - Future Years Future Years 9,000 98,00098,00089,000 98,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 9,000 9,000 98,00089,00089,000 98,00098,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction/Study ARC Flash studyThe Wastewater Treatment Plant needs to have an evaluation of the and lift stations to identify hazards from ARC flash in our electrical systems for equipment protection and personnel safety. This is project number M1 in the General Sewer Plan.Sewer Rates 411Small Works Contract or In-house Project Management Staff Adminstration - Facilities and Engineering Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description - - - - - - - - - - - - - - - - - - - - - - - - 50,00030,000 327,000327,000247,000 327,000 Total Expenditures Total Revenues 20,000 267,000247,000 267,000 267,000 Future Years Future Years 60,00060,00050,00010,000 60,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 50,00050,00030,00030,000 327,000247,000247,000 327,000327,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal New office and workshop building for Compost FacilityThe current compost facility office is an old trailer and the storage area is a connex container. This project construct a new office building for Compost Facility so they have a seperate lunch room from their work spaces. Also a new bathroom facility and storage area. This project is C8 in the General Sewer Plan.Sewer Rates 411 Design Engineering / Permitting Assume deisign build level of architectural Construction Metal building office and shop Project Management Staff administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description ----------------------------- 45,00050,000 382,200382,200287,200 382,200 Total Expenditures Total Revenues - - Future Years Future Years 45,00050,000 382,200382,200287,200 382,200 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 45,00045,00050,00050,000 382,200287,200287,200 382,200382,200 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $350,000 per year of miscellaneous and unforeseen capital improvements. These funds support pipe replacement, and rehabilitation such as CIPP or slip lining.Sewer OperationDesign Engineering / Permitting Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense 2025 General Sewer Capital Replacement, Improvements, and Repairs Project Description BCD ------------------------ 75,000 150,000 1,341,5001,341,5001,116,500 Total 1,341,500 Expenditures Total Revenues - - Future Years Future Years 75,000 150,000 1,331,5001,331,5001,116,500 1,341,500 2025 Budget2025 Budget $ - 10,00010,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 5858 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00075,000 150,000150,000 1,341,5001,116,5001,116,500 1,341,5001,341,500 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The sewer trunk line leading from the Rainier Subarea to the sewer interceptor behind Safeway needs upsizing. The first segment to address is a Sims Way crossing in the vicinity of Wilson Street and Holcomb Streets. This is project SM1 in the General Sewer Plan.Sewer SDC Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Holcomb and Wilson Sewer Upsizing Project Project Description --------------------------- 318,000212,000212,000 2,302,4401,560,440 2,302,440 Total 2,302,440 Expenditures Total Revenues 212,000162,000 1,934,4401,560,440 1,934,440 1,934,440 Future Years Future Years 33,000 301,000268,000 301,000 301,000 2025 Budget2025 Budget 67,00067,00050,00017,000 67,000 Year EndYear End 2024 Estimate 2024 Estimate 50,000 300,000300,000250,000 300,000 2024 Budget2024 Budget - 3,711 3,711 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 318,000318,000212,000212,000212,000 2,302,4401,560,4401,772,440 2,302,4402,302,440 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included The Wastewater Treatment Plant Influent wetwell is where all sewage collected from the City first enters the treatment plant. This important portion of the plant has experience significant concrete corrosion and electrical failures. This project was identified in a Jacobs Engineering Study as a priority project and has been re-affirmed as a priority project in the General Sewer Plan as project number F1. The project will involve rehabilitating the influent wetwell concrete as well as replacing all plumbing and electrical equipment. Sewer Operations (411)Design Engineering / Permitting Design Consultant (15%)Construction Construction ContractConstruction Engineering (10%)Project Management Staff Administration (10%)Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Influent Wetwell Project Description ABBCD ------------------------- 50,000 2,180,0002,180,0002,130,000 Total 2,180,000 Expenditures Total Revenues 2,105,0002,105,000 2,105,000 2,105,000 Future Years Future Years 75,00075,00050,00025,000 75,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 75,00075,000 2,180,0002,105,0002,105,000 2,180,0002,180,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Kuhn Street land purchaseDue to the need for future expansion of the WWTP on Kuhn Street we need to look at the acquasition of the property that is SW of the current treatment facility between 51st and 53rd streets. Land purchase is included in the rate model and General Sewer Plan. Sewer RatesAppraisal and Negotiation Services Project Management Land Purchase Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description ------------------------- 92,500 264,310500,310107,500 1,425,0001,425,0002,850,0005,964,3105,264,000 Total 5,964,310 Expenditures Total Revenues 50,00050,000 278,500 1,388,7501,403,7502,850,0005,642,5005,264,000 5,642,500 Future Years Future Years 21,25021,25042,50042,500 214,310256,810171,810 256,810 2025 Budget2025 Budget 15,00050,00065,00050,00015,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 50,00010,00060,00050,00010,000 60,000 2024 Budget2024 Budget - 7,394 7,423 14,817 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 264,310500,310500,310100,000100,000200,000 1,425,0001,425,0002,850,0005,263,6905,263,690 9/24 5,964,3105,964,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - 50,00050,00050,00050,00050,00050,000 100,000100,000 5/23 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The Lawrence Street stormwater system is connected to the sewer system for a section of Lawrence Street in Uptown between the Library and Tyler Street. Separation of this system from the sewer system is a benefit to the Monroe Street sewer lift station as well as the Wastewater Treatment Plant. The cost of the project and scoping needs to be evaluated based on the road condition. Additionally, staff desires to secure grant resources. This project is the first phase to establish a pre-design for competitive grant applications. The sewer plan estimates the project at $5.6 million. Funding was secured in 2024 for design, thus this project budget has been increased to represent the best information available at this time.Sewer Operations (411)Sewer Capital Surcharge (430)Sewer SDC (495)Stormwater Operations (412)Streets (Paving)PWB Pre-construction Loan - SecuredLoan/Grant (Unsecured)Design ConsultantConstructi on ContractConstruction Engineering Project Management Staff Administration and research - Loan eligibleStaff Admin - non-eligible Project Contingency Eligible for 1% for the Arts 4444411 RevenueTotal RevenueExpenseTotal Expense Lawrence Street Combined Stormwater Sewer System Separation Project Description AAAAABBBBBCCCCD ------------------- 150,000600,000500,000500,000150,000 2,500,0001,700,0002,000,0006,350,0004,600,000 Total 6,350,000 Expenditures Total Revenues 50,00050,000 830,000500,000 2,000,0002,300,000 2,880,000 2,850,000 Future Years Future Years 50,00050,000 570,000500,000 1,670,0001,700,0003,420,0002,300,000 3,420,000 2025 Budget2025 Budget 41,97741,97730,00039,941 69,941 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 714 29,210 29,924 2024 Actual2024 Actual 8,023 8,023 10,059 10,059 Revenues Prior Year Prior Year Expenditures - 150,000600,000500,000500,000150,000150,000 2,500,0001,700,0002,000,0001,100,0004,600,0005,100,000 6,350,0006,350,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC Design Engineering / PermittingConstruction The Mill Road Lift Station has been funded through housing grants to support the development of the Evans Vista project. This project has perviously been shown in the General Capital projects and now is shown in sewer to appropriately represent the fund the work will be accounted within. The Lift Station also has the potential of serving Caswell Brown subject to UGA expansion.Federal Grant for State Utility Grant (CHIP) for SewerSewer Operations (Local Facilities Charge)Jefferson County - Caswell BrownConsultantLand PurchaseMisc.Contruction ContractConstruction Engineering Project Management City Aministration Project Contingency Eligible for 1% for the Arts 1144 RevenueTotal RevenueExpenseTotal Expense Mill Road Lift Station Project Description ----------------------- 791 10,000 850,000200,000850,000450,000309,209 3,413,7004,473,7002,863,700 Total 4,473,700 Expenditures Total Revenues 2,970 78,587 390,243382,075450,000189,724 3,413,7003,885,4992,863,700 3,885,499 Future Years Future Years - 50,00050,000 400,000450,000400,000 450,000 2025 Budget2025 Budget 3,151 50,00063,48150,00040,000 90,000 116,632 Year EndYear End 2024 Estimate 2024 Estimate 500,000500,000400,000100,000 500,000 2024 Budget2024 Budget 3,151 3,151 8,227 5,291 27,785 41,304 DateDate 2024 Actual to 2024 Actual to - 791 9,7577,9323,879 21,56817,92529,485 48,201 Revenues Prior Year Prior Year Expenditures 10,000 850,000200,000850,000450,000310,000310,000 3,413,7001,300,0002,863,7002,863,700 4,473,7004,473,700 Revised 9/24 Revised 10/24 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - - 10,000 770,000770,000310,000310,000 1,070,000 1,080,0001,080,000 Revised 7/23 Revised 7/23 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ 200,000 170,000 805,000 805,000403,000 403,000 3,330,0002,710,0002,710,000 3,918,000 3,700,000.00 $ $ $ Project Budget $ $ $ $ $ $ $ $ Project Budget SubtotalSubtotalSubtotal Utilities not included This project includes permitting, design and construction to replace or rehabilitate the off-shore portion of the existing wastewater treatment plant outfall system with a new outfall and diffuser. The City has secured Department of Ecology loans to help construct this project. In 2023, Department of Ecology and City Staff worked collaboratively to reduce the loan amount based on timelines. The City will have to re-apply for additional loan money in the future. The current budget shows no construction costs. These costs will be determined with approved permits.Department of Ecology (ECY) Loan/GrantSewer System Development Charge (495)Sewer (411)Future Loan/Grant Design Engineering / Permitting Consultant Permitting and Eng. ReportConsultant Engineering (Design and Bidding)Construction Contractor Project Management AdminMisc Project Contingency Eligible for 1% for the Arts 1441 RevenueTotal RevenueExpenseTotal Expense Sewer Outfall Project Description ABCD -------------------- 99,00011,00034,000 790,000646,000155,000 3,100,0003,890,0002,945,000 3,890,000 Total Revenues Total Expenditures 34,000 680,000646,000155,000 3,100,0002,945,000 3,780,000 3,780,000 Future Years Future Years 99,00011,000 110,000 110,000 110,000 2025 Budget2025 Budget - - EndEnd 2024 Estimate Year 2024 Estimate Year - - Revenues Prior Year Prior Year Expenditures 99,00011,00034,000 790,000646,000745,000155,000200,000 3,100,0002,945,0002,945,000 3,890,0003,890,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal In the coming years the wastewater treatment plant will be too small to handle all of the sewage that the City produces. When this happens expansion is required to comply with the City's NPDES permit. The first step in this expansion will be to build new aeration ditches and demolish the existing ones to make room for additional clarifiers. This is number F8 in the Sewer Plan. In the near term there may be some changes to the current ditches to help with nutrient removal, that will need to be made.Sewer RatesFuture Sewer Bond or State Loans/Grants Design Engineering / Permitting Pre-design and Engineering ReportConsultant Services and Permitting Construction Construction Contract Project Management Staff Administration Engineering ReportStaff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 41 Oxidation Ditches - Near Term Upgrades Project Description RevenueTotal RevenueExpenseTotal Expense ----------------------- 25,000 139,000110,000 1,289,0001,015,000 1,289,000 Total 1,289,000 Expenditures Total Revenues 110,000 1,125,0001,015,000 1,125,000 1,125,000 Future Years Future Years 25,000 164,000139,000 164,000 164,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,000 150,000150,000100,000 150,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 25,000 139,000139,000110,000135,000 1,289,0001,015,0001,015,000 9/24 1,289,0001,289,000 Revised Budget $ $ $ $ $ $ $ $ $ $ 100,000100,000940,000940,000100,000100,000 1,140,000 1,140,0001,140,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The Wastewater Treatment Plant was constructed and put into service in 1994. The Supervisory Control and Data Acquisition (SCADA) system has not been upgraded since this time and is outdated. This technical system runs the plant with operator controls. This technical system is a key component of plant operation and needs to be replaced. Currently parts are no longer being produced, thus this project needs to be addressed soon. This project is included in the General Sewer Plan as project number F6.Sewer Operations (411)Design Consultant (10%)Construction ContractConstruction Engineering (10%)Project Management Staff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense SCADA Update Project Description ABBCD ----------------------- 75,00043,600 436,000436,000100,000217,400 436,000 Total Expenditures Total Revenues - - Future Years Future Years 75,00043,600 436,000436,000100,000217,400 436,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 75,00075,00043,60043,600 436,000100,000217,400317,400 436,000436,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction A section of pipe on Washington Street between Taylor and Filmore has suitcased and it at risk of total failure. The General Sewer Plan includes specifically includes this project number SM10 as a result of the 2022 camera inspections of AC pipe. Sewer Operations - WW CollectionsIn house engineering supportDig Out and Replace Failed PipeSlip Lining Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Washington Street Collapsed Sewer Replacement Project Description ----------------------- 40,00052,00049,000 138,200461,200136,000 2,700,0002,838,2002,100,000 Total 2,838,200 Expenditures Total Revenues - - Future Years Future Years -- 93,20040,00049,000 136,000 1,970,0002,063,2001,850,000 2,075,000 2025 Budget2025 Budget $ - 32,748 730,000592,705308,282250,000 (137,295) 591,030 Year EndYear End 2024 Estimate 2024 Estimate 88,80326,000 126,197135,940 2,374,0002,374,0001,997,060 2,374,000 2024 Budget2024 Budget 1,059 14,49625,550 155,031 181,640 14,496.22 to Date 2024 Actual $ 2024 Actual Year 19,252 182,295182,295152,918 172,170 Revenues Prior Year Prior Year Expenditures 40,00052,00049,000 138,200461,200461,200101,000 136,000 2,700,0002,100,0002,140,000 2,838,2002,838,200 Revised 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 35,00040,00052,00048,803 461,197 461,197 100,803 135,940 2,700,0001,997,0602,037,060 2,735,0002,735,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction After a section of asbestos concrete pipe collapsed during the December 27, 2022 King Tide event, the City evaluated the entire section of pipe between the Gaines Street Lift Station and the Ferry Terminal and determined that replacement is necessary. This trunk pipeline serves all of Downtown and most of Uptown and thus is critical sewer infrastructure. The City obtained a low interest loan in the amount of $2.7 million from the Public Works BoardSewer SDC (495)Public Works Trust Fund Loan/GrantDesign ConsultantConstruction ContractConstruction Engineering Project Management Staff AdministrationStaff Construction Admin Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Water St. Sewer Main Replacement Project Description ABBCD -------------------------- 50,00090,00035,00025,000 300,000300,000100,000 300,000 Total Expenditures Total Revenues - - Future Years Future Years 5,000 40,00040,00035,000 40,000 2025 Budget2025 Budget 50,00090,00020,000 260,000260,000100,000 260,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 7,389 36,11836,11836,468 43,857 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 50,00050,00090,00035,00025,00025,000 300,000100,000225,000 300,000300,000 9/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction A large rain storm in the spring of 2024 excentuated a problem at Logan Street, cause a pipe failure on the bluff near Kanu Drive, and washed out a bank along SR20. An emergency declaration was passed by the City Council on April 15, 2024 to allow for design build solutions to expedite the process of addressing these three locations. The estimate at the Council meeting was a cost of at least $200,000 for this challenging work. The rate model for storm included $100,000 for Logan Street. This budget illustrates a need of an additional $200,000. This project includes the previous budgets as well as the other two locations. The Stormwater rate model includes $50,000 per year for misc. storm improvements as a contingency. This means that stormwater reserves will be dipped into in order to address this cost. Stormwater Operations (412)RH2ENGINKanu DrLoganSR20 Project Management City Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Emergency Storm Repairs 2024 Project Description AAAAABBBBBCCCCD ------------------------------- 98,57598,57550,000 50,000 Total Expenditures Total Revenues - Future Years Future Years 50,00050,00050,000 50,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,00050,00050,000 50,000 2024 Budget2024 Budget - 70 70 2024 Actual2024 Actual - 48,57548,575 Revenues Prior Year Prior Year Expenditures -- 50,00050,00050,000 50,00050,000 Project Budget $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $50,000 per year of miscellaneous and unforeseen capital improvements.Stormwater Operations (412)Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense General Stormwater Capital Replacement, Improvements, and Repairs Project Description AAAAABBBBBCCCCD Agenda Bill AB24-185 Meeting Date: December 16, 2024 Agenda Item: IX.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: John Mauro Date Submitted: December 10, 2024 Department: Administration Contact Phone: 360-379-5043 SUBJECT: Resolution 24-041 Adopting the 2025 State Legislative Agenda CATEGORY: BUDGET IMPACT: ConsentResolutionExpenditure Amount:$ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Washington State legislative session starts on January 13, 2025. It is a long session, expected to last 105 days through April 27, 2025. Each year, the City prepares a legislative agenda to help shape state policy and funding decisions for maximum benefit to Port Townsend’s current and future residents and in alignment with our strategic workplan. Staff have prepared a draft legislative agenda for this session, and it was workshopped at the December 9 City Council workshop meeting. The 2025 legislative agenda proposed here includes the same three priority areas of housing, transportation and climate action that were consistent priorities over the previous five years. The proposed legislative agenda (Attachment 1) covers thosethree key prioritiesand the following top-line priorities: Housing: Allow a tax on vacant land to discourage land banking, create more fairness, and deliver needed infrastructure improvements and incentivize bringing lands into the market for needed housing in urban areas. Transportation: Regional SR19/20 Mill Road Roundabout and Jacob Miller Safety and Economic Development Project: Provide $500,000 for preliminary design to help facilitate construction funding in a future state revenue package. Climate Action:Incentivize urban density to decrease vehicle miles traveled by building on middle housing legislation in areas traditionally dedicated to single- family detached housing. Beyond those top-line priorities, the proposed agenda includes additional requests also under those three categories for which we are looking for state support. Furthermore, in addition to the three areas of consistent legislative focus for the City, a fourth request was suggested regarding Fort Worden State Park. The top request is: Provide steady capital funding to properly confront deferred campus maintenance and ensure the $87 million of regional economic impact from Fort Worden State Park is not squandered. Changes were made to the draft priorities, incorporating Council suggestions made at the December 9 workshop. Finally, the proposed legislative agenda acknowledges support for state and local partnerships, as the City’s proposed priorities are again nested vertically and consistent with regional, state and federal priorities. Specifically, it calls out support for the priorities of the Association of Washington Cities, the North Olympic Legislative Alliance, the Peninsula Regional Transportation Planning Organization, and our three Intergovernmental Collaborative Group (ICG) partners, the Port of Port Townsend, Jefferson County, and Jefferson County PUD #1. ATTACHMENTS: 1. Resolution 24-041 2. Proposed Legislative Agenda CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Motion to approve Resolution 24-041 Adopting the 2025 State Legislative Agenda and Direct the City Manager to Communicate the Agenda to Our State Legislative Delegation and Agency Partners ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-041 RESOLUTION NO. 24-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING THE CITY’S 2025 STATE LEGISLATIVE AGENDA WHEREAS, the actions of the Washington State Legislature in respect to local government issues, services, and funding have a profound effect on the City’s ability to provide adequate local services to its residents; and WHEREAS, Port Townsend benefits from nurturing strong relationships with our legislators and agency partners, who have together provided significant benefits to our residents; and WHEREAS, the Port Townsend City Council believes that it is appropriate and important to communicate its position regarding issues affecting the City and local government that may come before the State Legislature during the 2025 legislative session; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend, Washington, as follows: Section 1. The City Council adopts the 2025 Legislative Agenda as set forth at Exhibit A. Section 2. The City Manager shall transmit a copy of this Resolution to the 24th Legislative District representatives and to other regional government entities. Additionally, the City Manager shall continue to work with the other regional government entities to advocate for regional needs as well as City priorities. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, th day of December 2024. held this 16 ________________________________________ David Faber Mayor Attest: _________________________________ Alyssa Rodrigues City Clerk DRAFT City of Port Townsend 2025State Legislative Agenda Workshoppedat Port Townsend City Council on 12/9/24 and to consider by resolution on 12/16/24 1.Housing Top Request: State Tax Reform: Allow a tax on vacant land to discourage land banking, create more fairness, and deliver needed infrastructure improvements and incentivize needed infill housing in urban areas. Additional Requests: Lift the escalating pressures on local governments in dealing humanely and effectively with homelessness and the suite of complex structural issues at the state and federal levels. Fund intervention and direct service provision. Allocate and expand CHIP grants to include eligibility for transportation mitigation. Scrutinize positive and negative impacts from changes to RCW 58.17 and 36.70.B to ensure positive outcomes for housing and reduceunnecessary administrative burden. Expand definition of affordable housing to allow public subsidy to support middle-income housing. For instance, increase Area Median Income (AMI) threshold to 150% or replace AMI with an affordability index that affects a variety of subsidies like MFTE, tax increment financing, fee waivers/deferrals/exemptions, and affordable housing sales tax funding eligibility. Allow local governments to assess affordable housing impact fees as part of the GMA. Provide greater tools and authority for local municipalities to address escalating rents by enacting rent stabilization to ensure housing stability. 2.Transportation Top Request: Regional SR19/20Mill Road Roundabout and Jacob Miller Safety and Economic Development Project: Provide $500,000for preliminary designto help facilitate construction funding in a future state revenue package. Additional Request: Protect and enhance the Port Townsend-Coupeville and Edmonds-Kingston Ferry Service as an important segment of the maritime highway and a critical economic connector to and from Port Townsendand the Olympic Peninsula. Over the coming years, consider enhancements of ferry docks and load/unload areas to gain efficiencies, access, and better use of the ferry systemas well as larger hybrid-electric vessels to provide better service and address financial and technical challenges of converting existing 64-car diesel-mechanical boats to hybrid-electric. 3.Climate Action Top Request: Incentivize urban density to decrease vehicle miles traveled by building on middle housing legislation in areas traditionally dedicated to single-family detached housing. Additional Requests: Provide more electric vehicle (EV) infrastructure incentives and grant opportunitiesfor municipal fleet conversion. Increase active mode and transit trips to reduce our region’s #1 climate pollutant. Develop and prioritize capital funding for climate resilient infrastructure designand construction. 4.Fort Worden State Park Top Request: Provide steady capital funding to properly confront deferred campus maintenance and ensure the $87 million of regional economic impact from Fort Worden State Park is not squandered. Additional Request: Explore “buying out” legacy Land Conservation Water Fund payments to allow for sensible enhancements to accommodation/housing stock and enhance the value-generation of the Fort. The City of Port Townsend actively supports the legislative agendas of our key partners, including Jefferson County, the Port of Port Townsend, Jefferson County Public Utility District #1, the North Olympic Legislative Alliance (NOLA), the Association of Washington Cities (AWC), and Peninsula Regional Transportation Planning Organization (PRTPO) Contact: City Manager John Mauro, jmauro@cityofpt.us 360.531.2916 DRAFT Proposed City of Port Townsend 2025State Legislative Agenda To wWorkshoppedat Port Townsend City Council on 12/9/24 and to consider by resolution on 12/16/24 1.Housing Top Request: State Tax Reform: Allow a tax on vacant land to discourage land banking, create more fairness, and deliver needed infrastructure improvements and incentivize bringing lands into the market for needed infill housing in urban areas. Additional Requests: Lift the escalating pressures on local governments in dealing humanely and effectively with homelessness and the suite of complex structural issues at the state and federal levels. Fund intervention and direct service provision. Allocate and expand CHIP grants to include eligibility for transportation mitigation. (Link to white paper, street master plan, Evans Vista) Scrutinize positive and negative impacts from changes to RCW 58.17 and 36.70.B to ensure positive outcomes for housing and not reduceunnecessary additional administrative burden. Lift the escalating pressures on local governments in dealing humanely and effectively with homelessness and the suite of complex structural issues at the state and federal levels. Fund intervention and direct service provision. Expand definition of affordable housing to allow public subsidy to support middle-income housing. For instance, increase Area Median Income (AMI) threshold to 150% (or beyond 80% for rural communities) or replace AMI with an affordability index that affects a variety of subsidies like MFTE, tax increment financing, fee waivers/deferrals/exemptions, and affordable housing sales tax funding eligibility. Allow local governments to assess affordable housing impact fees as part of the GMA. Provide greater tools and authority for local municipalities to address escalating rentsby enacting rent stabilization to ensure housing stability. 2.Transportation Top Request: Regional SR19/20Mill Road Roundabout and Jacob Miller Safety and Economic Development Project: Provide $500,000for preliminary designto help facilitate construction funding in a future state revenue package. Additional Request: Protect and enhance the Port Townsend-Coupeville and Edmonds-Kingston Ferry Service as an important segment of the maritime highway and a critical economic connector to and from Port Townsendand the Olympic Peninsula. Over the coming years, consider enhancements of ferry docks and load/unload areas to gain efficiencies, access, and better use of the ferry systemas well as larger hybrid-electric vessels to provide better service and address financial and technical challenges of converting existing 64-car diesel-mechanical boats to hybrid-electric. 3.Climate Action Top Request: Incentivize urban density to decrease vehicle miles traveled by building on middle housing legislation in areas traditionally dedicated to single-family detached housing. Additional Requests: Provide more electric vehicle (EV) infrastructure incentives and grant opportunitiesfor municipal fleet conversion. Increase active mode and transit trips to reduce our region’s #1 climate pollutant. Develop and prioritize capital funding for climate resilient infrastructure designand construction. 4.Fort Worden State Park Top Request: Provide steady capital funding to properly confront deferred campus maintenance and ensure the $87 million of regional economic impact from Fort Worden State Park is not squandered. Additional Request: Consider Explore“buying out” legacy Land Conservation Water Fund payments to allow for sensibleenhancements to accommodation/housing stock and enhance the value-generation of the Fort. The City of Port Townsend actively supports the legislative agendas of our key partners, including Jefferson County, the Port of Port Townsend, Jefferson County Public Utility District #1, the North Olympic Legislative Alliance (NOLA), the Fort Worden Public Development Authority, the Association of Washington Cities (AWC), and Peninsula Regional Transportation Planning Organization (PRTPO) Contact: City Manager John Mauro, jmauro@cityofpt.us 360.531.2916 Djuz!Mfhjtmbujwf!Qsjpsjujft 3136 Djujft!boe!upxot!bsf!ipnf!up!76&!pg!Xbtijohupo“t!sftjefout-!esjwf!uif!tubuf“t!fdpopnz-!boe!qspwjef!uif! nptu!bddfttjcmf!gpsn!pg!hpwfsonfou/!Uif!tvddftt!pg!pvs!djujft!boe!upxot!efqfoet!po!befrvbuf!sftpvsdft! boe!dpnnvojuz.cbtfe!efdjtjpo.nbljoh!up!cftu!nffu!uif!vojrvf!offet!pg!pvs!dpnnvojujft/ Xbtijohupo“t!392!djujft!boe!upxot!btl!uif!Mfhjtmbuvsf!up!qbsuofs!xjui!vt!boe!bdu!po!uif!gpmmpxjoh!qsjpsjujft; Gjtdbm!tvtubjobcjmjuz!Qvcmjd!tbgfuz! 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Bddpvou/!Tvqqpsu!tvtubjobcmf!tubuf!usbotqpsubujpo! cfibwjpsbm!ifbmui!usfbunfou!dbqbdjuz/!Qspwjef!beejujpobm! sfwfovf!uibu!jodmveft!gvoejoh!gps!mpdbm!qsftfswbujpo-! nfoubm!ifbmui!tvqqpsu!gps!tuvefout/ up!cvjme!jogsbtusvduvsf!up!tvqqpsu!ipvtjoh!efwfmpqnfou! Ipvtjoh!tvqqmz!! boe!hspxui-!jodmvejoh!jodsfbtfe!gvoejoh!gps!uif! Efejdbuf!dvssfou!gvoejoh!boe!fyqmpsf! Dpoofdujoh!Ipvtjoh!boe!Jogsbtusvduvsf!Qsphsbn!)DIJQ*/! ofx!gvoejoh!pqujpot-!tvdi!bt!uif! sfbm!ftubuf!usbotgfs!uby-!up!beesftt!offet!bdsptt!uif! fydjtf!uby!)SFFU*!gps!beejujpobm!dbqjubm!offet-!jodmvejoh! ipvtjoh!dpoujovvn-!jodmvejoh!ipnf!pxofstijq-!tfojps-! ipvtjoh/!Fotvsf!uibu!gvoejoh!bwbjmbcjmjuz!fyufoet!up!bmm! dpnnvojujft!xjui!offet-!jodmvejoh!tnbmm!boe!nfejvn. tj{fe!djujft!boe!upxot!jo!cpui!fbtufso!boe!xftufso! Xbtijohupo/ Dboejdf!Cpdl Dpoubdu; Hpwfsonfou!Sfmbujpot!Ejsfdups dboejdfcAbxdofu/psh Bttpdjbujpo!pg!Xbtijohupo!Djujft!–!2187!Gsbolmjo!Tu!TF-!Pmznqjb-!XB!:9612!–!2/911/673/9:92!–!xbdjujft/psh Dpqzsjhiu!ª!3135!cz!Bttpdjbujpo!pg!Xbtijohupo!Djujft-!Jod/!Bmm!sjhiut!sftfswfe/!}!1:029035 2025 AWC legislative agenda The following items are the official 2025 City Legislative Priorities as adopted by the AWC Board. 2025 City Legislative Priorities distributions to cities and town in addition to grant Fiscal sustainability opportunities. Revise the property tax cap to tie it to inflation, up Develop new fiscal tools to build infrastructure to to 3%, so that local elected officials can adjust support housing development and growth the local property tax rate to better serve their including increased funding for the Connecting communities. Housing and Infrastructure Program (CHIP). Public safety Expand cities’ ability and flexibility to use REET Support efforts to prevent and address juvenile for additional capital needs including crime, including expansion of juvenile behavioral maintenance as well as to support affordable health treatment capacity and state correctional housing. Pursue other flexibility options including capacity. additional REET authority, harmonizing REET 1 Enhance officer training through continued state & 2, and the ability to set a progressive rate model similar to the one the state has adopted. funding of 100% of Basic Law Enforcement Academy (BLEA) costs; and expansion of Increasing housing supply existing regional academies and establishing Support Real Estate Transfer Tax dedicated to new regional academies; and replacement the funding affordable housing. outdated Criminal Justice Training Center (CJTC) Explore new funding options for needs along the main facility. housing continuum, including home ownership Increase funding to meet local public safety and senior housing needs including additional direct state funding Explore dedication of existing revenues to opportunities and enhancing the existing local housing purposes including insuring that funding public safety sales tax and allowing for is available for small and medium-sized cities councilmanic implementation. and towns in both eastern and western Support creation of programs designed to Washington. improve law enforcement retention, such as state supported law enforcement officer wellness and Increase behavioral health treatment capacity injury prevention programs. statewide Support efforts to reduce gun violence including Expand funding for grants to establish and additional local options for regulation of firearms support ongoing funding for local behavioral in certain public spaces. Support strengthening health crisis co-responder programs. Support prosecutors’ ability to enforce unlawful additional training and certification and workforce possession of firearms. development for co-responders. eek increased investments in community S Infrastructure investment behavioral health treatment funding – both capital Advocate for direct and meaningful investments start-up and operational expenses; support in traditional local infrastructure (such as drinking expansion of continuum of treatment capacity, water, wastewater, and stormwater systems) for from crisis stabilization to inpatient to outpatient; operations and maintenance of aging systems, support continued expansion of forensic including expanded and reliable funding for the behavioral health treatment capacity; support Public Works Assistance Account. additional mental health support for students Support sustainable state transportation revenue Support efforts to increase behavioral health that provides funding for local preservation, workforce, including additional training maintenance, and operations including direct opportunities for co-responders. Issues that are significant to cities IndigentdefenseHomelessness response The State Supreme Court is considering new Support encampment resolution work in cities reduced case load standards for indigent and private lands. Advocate for increased state defense. Cities support a separate and more funding for encampment removal on local right of detailed analysis of the current state of indigent ways. defense for misdemeanor cases to determine Support increased state investment in what changes in the standard are warranted. emergency and transitional housing. Cities also seek enhanced state funding for Product stewardship for packaging (WRAP Act) indigent defense, and workforce development for Support proposals to establish a product prosecutors and public defenders. stewardship framework for packaging to reduce Organized retail theft the impact on local solid waste programs. Support additional prosecutorial and law Reduce city liability exposure enforcement resources to address retail theft. Protect against liability expansion and new Incentivize condominium construction policies that would drive additional claims and Work with coalition to support further progress in litigation increasing costs especially in the area of the development of condominiums. Seek a study law enforcement and public safety, and human of liability issues to develop recommendations to resources. address barriers to construction of new Explore tort reforms that would reduce liability condominiums. and related costs for cities particularly in the area of traffic related claims. Public records Continue to pursue updates to the Public Nutrient General Permit Records Act (PRA) to reduce the impacts of Continue effort to gain state support for vexation litigation and vexatious requestors. investments to update Marine Dissolved Oxygen Criteria last set in 1967. Preserve manufactured home parks Advocate for more funding to support tenant Increase availability of affordable and accessible acquisition of manufacture home parks including childcare extending the existing 70-day purchase window. Support efforts to increase affordable childcare Expand CHIP program to cover septic access statewide, including reducing barriers for conversions in parks. providers; construction of new facilities, increasing workforce development, increasing Fish passage access for state subsidized childcare slots, and Support inclusion of local fish barrier correction efforts to increase childcare availability in rural investments in any state transportation areas. investments. Support full funding of Brian Abbott Fish Barrier Board list. Issues that cities support TaxcodestructuralchangesFirst responder mental wellness Support efforts to review and revise both state Support efforts to increase programs to improve and local tax structures such that they rely less first responder mental well-being and evaluate on regressive revenue options. Changes to the current approach to workers compensation state tax structure should not negatively impact claims to focus on prevention and return to work cities’ revenue authority and should allow cities options and reduction of PTSD claims. Evaluate revenue flexibility to address their community’s the process for responding to PTSD claims to needs. improve outcomes. Elections Therapeutic courts, community courts, diversion Support policies that preserve community programs decision-making and input regarding how local Support continued and expanded operational elections are administered. grant funding, as well as dedicated ongoing Increase digital equity and accessibility operational funding for municipal therapeutic statewide courts, community courts, and diversion programs. Advocate for statewide funding that supports affordable connectivity. B&O tax on royalties Support policies that increase digital literacy and Support clarification of how to apply B&O taxes adoption. to business revenue related to royalties. Electrical grid stability Asylum seeker and migrant assistance Support policies that enhance stability and Advocate for support for additional assistance for productivity of the electrical grid as electrification arriving migrants and asylum seekers including of transportation and other arenas increases centralize state efforts to provide case demand. management resources. Support efforts to reduce impacts on cities that are experiencing Increase tools for annexation high-numbers of unsupported asylee and migrant Create new financial incentives to encourage arrivals. municipal annexations Balancing employee leave and benefits Ensure better coordination of development requirements standards in unincorporated UGAs and cities to Seek opportunities to balance costs and reduce facilitate future annexations unintended impacts on employers from equire county to apply city development R expansion of leave laws and other proposed standards in unincorporated UGA to facilitate employee benefit enhancements. future annexations. Public meetings Amend the Involuntary Treatment Act (ITA) Explore Open Public Meeting Act (OPMA) Explore efforts to reform the Involuntary updates to help address the trend of increasing Treatment Act to allow for expanded use of ITA disruptive activities and hate speech during holds for individuals who consistently refuse public meetings. necessary treatment. Emergency management and response Firefighter safety and electrification response Expand support to cities for prevention, planning, The increase in electrification including electric response, and recovery for wildfire and other vehicles (EV) and electric storage systems (ESS) natural disasters. as created new challenges for the fire service. Provide 100% reimbursement to cities that Support efforts to provided new and increased provide firefighting support for state wildland fire training on best practices for responding to EV deployments. Currently, the state only provides and ESS fires. 70-75% reimbursement which disincentivizes city State Crime Lab fire service participation. Increase resources for the state crime lab to ensure timely processing of evidence. Agenda Bill AB24- Meeting Date: December 16, 2023 Agenda Item: X.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams/Emma BolinDate Submitted: 12/11/2023 Department: Finance/PCD Contact Phone: 360-390-4048 SUBJECT: Resolution 24-042Updating and Providing for Planning and Community Development Department Fees CATEGORY:BUDGET IMPACT: ConsentResolutionExpenditure Amount: $ Staff ReportOrdinanceIncluded in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: The City periodically reviews and recommends any needed changes to all rates and fees to the City Council. Resolution No. 21-065 authorizes the Finance Director and the Planning and Community Development Director to review and adjust the hourly rate and other building permit flat rate fees by the annual percentage change in the Consumer Price Index for All-Urban Consumers (CPI-U) June to June rounded to the nearest whole dollar. The CPI index was reported at 3% for the June-to-June period. The Building Permit fee schedules are based upon Resolution 21-065 that authorized CPI adjustments and the adoption of a valuation table from August of 2022 ICC Building Valuation Data. The Land Use Permit fee schedule is based upon Resolution 19-084, which also authorized CPI adjustments. In addition to the inflationary increase, staff recommends changes, shown with line in on Exhibit A: 1.Increasing the technology fee from 2 to 5%.** 2.Adding a Critical Area Sign fabrication fee. 3.Clarifying permit review fees collected for East Jefferson Fire Rescue on multi-part permit reviews such as plats. 4.Implementing a bond application fee to recoup administrative time. 5.Modifying mechanical commercial permit fees to allow the Building Official to determine charges based on fixture or valuation. 6.Housekeeping to fix error, increasing single family dwelling standard site plan adaptation plan review fees to correctly calculate 2.5x rate. **Since 2010 the City has charged a 2% technology fee on permits, long before Smartgov, the City’s permit database, was implemented. Unfortunately, with reoccurring costs associated with digital permitting, technology fees collected are insufficient. Fee collection reporting for 2024 through 10/30/2024 shows the City only collected $11,484.78. Over the past eight years, the average annual collection is only $9,220. A 2% tech fee won’t cover our annual expenses, which include: $19,044.50 per year: Smartgov SAAS subscription $ 1,440.00 Bluebeam Revu maintenance $ 2,500.00 Smartgov Bluebeam Prime Connector $22,984.50 Total Staff recommend increasing the technology fee to 5% to cover these costs in addition to inflationary charges. This is consistent with Jefferson County and other jurisdictions such as Snohomish County, Bothell, and Seattle. Jefferson County is an important comparator that our local contractors are familiar with. A comparison of Exhibit A to Exhibit B shows the difference with a higher technology fee. Jefferson County fee study model Many of the City’s fees are modeled after Jefferson County because the County did a fee study in 2014. City Resolution 14-007 states “While the adoption of a revised valuation schedule is fairly prescribed (i.e. ICC provides the data), the methodology supporting revisions of hourly rates can vary by jurisdiction. Fortunately, Jefferson County has recently assessed costs associated with permit processing within our county. The City believes that it is appropriate to have consistent fees for similar services in our community and has adopted this analysis as the basis for the proposed hourly fee increase.” Jefferson County completed a fee study in 2024. Staff contemplates investigating a fee overhaul for 2026. The county’s fee study may be valuable again as it was in 2014. The adoption of Resolution 24-XXXprovides the rates and fees for the next fiscal year, which helps to ensure that the City’s costs are reimbursed by the benefiting party. This is critical to sound financial management. Per the City’s Comprehensive Financial management Policy Guidelines, where direct beneficiaries of a City program or services can be identified, fees will be established to recover the costs of that program or service. Fees will also be set in a manner that protects taxpayers from subsidizing special service users. A fee shall be charged for any service that benefits limited interests with the community, except for human needs type services to persons with limited ability to pay. In other words, this process is important because general taxes should not subsidize a private benefit or limited interests. ATTACHMENTS: 1. Resolution 24-042 2. Exhibit A 2025 2025 Building Fees Markup and Land use fees markup with 5% technology fee 3. Exhibit B 2025Land use fees markupwith 2% technology fee CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to approve Resolution 24-042 Updating and Providing for Planning and Community Development Department Fees ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-042 Page 1 of 3 RESOLUTION NO. 24-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, UPDATING AND PROVIDING FOR BUILDING AND PLANNING & COMMUNITY DEVELOPMENT FEES WHEREAS, the City Council of the City of Port Townsend, on recommendation of the City Manager and City Planning and Community Development Director, determines it appropriate to update fees established in Resolution 11-041 (approved December 19, 2011) and updated in Resolution 14-007 (approved March 17, 2014) as set forth in this Resolution; and WHEREAS, Resolutions 19-084 and 21-065, authorized the City Finance and Technology Services and Planning and Community Development Directors to update fees based on Consumer Price Index for All-Urban Consumers (CPI-U) June to June rounded to the nearest whole dollar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: SECTION 1. New Fees Established. Effective January 1, 2025 the fees for various Public Works Department and Planning and Community Development fees, as set forth in Exhibits A (attached hereto and incorporated by reference) are hereby established (and prior fees are rescinded). SECTION 2. Severability. If any provision of this Resolution or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 16th day of December 2024. ______________________________ David J. Faber Mayor Attest: _________________________________ Alyssa Rodrigues City Clerk City of Port Townsend Fee List 2024 (Reso. 19-084) City of Port Townsend, Planning and Community Development 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us PLANNING & COMMUNITY DEVELOPMENT SERVICES FEE SCHEDULE Land Use Fees - Fees associated with land use and planning services shall be as specified in the table below. In general, fees are calculated as follows: Land Use Base Fee (as listed in Part A) + SEPA(State Environmental Policy Act) Fee, if applicable (Part B) + Noticing Fees (Part C) = Total. Please note that each application is unique and thus, actual costs may vary.For example: 1) The base permit fee in Part A and B is a minimum fee- if actual staff review time is exceeded, the City will notify the applicant and begin billing at $102/hr. 2) Review by City Engineering Department Staff of land use projects will be billed at $102/hr to cover actual costs incurred. Estimates will be made available upon request. 3) Any costs incurred from the need to use outside consultants shall be in addition to fees listed and are the responsibility of the applicant. 4) The City charges $500 upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference will be refunded or billed. 5) Any recording fees incurred shall be the responsibility of the applicant . 6) Minimum fees are paid at time of application; any additional fees must be paid within 30-days of billing unless the City pre-approves other arrangements. The City may place permits on hold and the application processing timeline may be held in abeyance pending payment of fees. 7) See footnote 1 on page 18 for process if fees are disputed. RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 ADDITIONAL REVIEW FEES Additional Review Fees, the base permit fee is a minimum; if actual staff review time is exceeded, 2$102.001$102.00 the city will notify the applicant and begin billing at $102/hr.(1) BINDING SITE PLAN Binding Site Plan, Mixed 3I-A$2,040.0020$102.00$10.00$2,152.00 Use/ Commercial Binding Site Plan, 4I$612.006$30.60$10.00$652.60 modification or amendment Binding Site Plan, 5I-A$612.006$30.60$10.00$652.60 Residential COMPREHENSIVE PLAN RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Comprehensive Plan - Formal Amendments by Government/ jurisdiction (Rezones or Subarea Plan Amendments or Shoreline Master 6VTBDTBDTBDTBDTBDTBD Program Amendment). NOTE: Applications will require third party review. Contact city staff to determine applicable fees. Comprehensive Plan - Formal Amendments by non-government/ jurisdiction (Rezones or Subarea Plan 7Amendments or V$1,020.0010$51.00$10.00$1,081.00 Shoreline Master Program Amendment). NOTE: Applicant must also pay for SEPA, see page 12. No charge - may or Comprehensive Plan 8Vmay not Amendment, Suggested get on the docket CONDITIONAL USE Conditional Use, Major. 9III$2,550.0025$127.50$10.00$500.00$3,187.50 See definition in PTMC 17.08.020. Conditional Use, Minor. 10II$714.007$35.70$10.00$759.70 See definition in PTMC 17.08.020. Conditional Use 11II$306.003$15.30$10.00$331.30 Modification COTTAGE HOUSING 12Cottage HousingIA$204.002$10.20$10.00$224.20 RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Cottage Housing, Administrative Review 13 with Advisory II$3,060.0030$153.00$10.00$3,223.00 Committee, if requested by applicant CRITICAL AREAS Critical Area - Major. See 15II$1,020.0010$51.00$10.00$1,081.00 definition in PTMC 19.05.040. Critical Area Advance 16II$204.002$10.20$10.00$224.20 Determination Critical Area Reasonable Use Exception. NOTE: The base fee is in 17II$510.005$25.50$10.00$545.50 addition to the Major Critical Area permit and shall not be halved. Critical Area Waiver. Per PTMC 18I$204.002$10.20$10.00$224.20 19.05.040.E.j:(footnote 4 page 18) Critical Area, Minor. See I$510.005$25.50$10.00$545.50 definition in PTMC 19.05.040. Flood Development I-A$306.003$15.30$10.00$331.30 Permit Flood Development II$714.007$35.70$10.00$759.70 Permit Variance Habitat Assessment 19$204.002$10.20$10.00$224.20 Required per PTMC 16.08.130(F) DESIGN REVIEW Design Review - 20Administrative only per I-A$51.000.5$5.00$3.00$59.00 PTMC 17.30.020(4) Historic Residential 21$0.00$5.00$3.00$8.00 Departure Request: 22I-A$102.001$5.10$5.00$112.10 Administrative Only Secondary Home 23I-A$102.001$5.10$5.00$112.10 Administrative Only Primary Home RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 24I-A$102.001$5.10$5.00$112.10 Administrative only Pivotal Home 25Secondary HomeII$204.002$10.20$10.00$224.20 26Primary HomeII$204.002$10.20$10.00$224.20 27Pivotal HomeII$204.002$10.20$10.00$224.20 Design Review- Minor Requiring HPC 281-A$102.001$5.10$5.00$112.10 Committee review per PTMC 17.30.020 Design Review - Major Commercial and Major HPC Review - Note: all 29commercial projects in II$1,020.0010$51.00$10.00$1,081.00 excess of 10,000 square feet are considered Major projects. 30 Pivotal HomeII$204.002$10.20$10.00$224.20 Multi-family Review - 31I-A$306.003$15.30$10.00$331.30 Track 1 per definition in PTMC 17.46.030 Multi-family Review - 32I-A$1,020.0010$51.00$10.00$1,081.00 Track 2 per definition in PTMC 17.46.030 36Special Valuation: 37 ResidentialI-A$102.001$5.10$5.00$112.10 Commercial 38I-A$408.004$20.40$10.00$438.40 HOME OCCUPATION Home Occupation 39I$306.003$15.30$10.00$331.30 LONG PLAT Long Plat Amendment/ Alteration - Major - See 40III$2,550.0025$127.50$10.00$500.00$2,687.50 definition PTMC 18.16.090 Long Plat Amendment/ Alteration - Minor- See 41I$510.005$25.50$10.00$545.50 definition PTMC 18.16.090 42III$510.005$25.50$10.00$545.50 Long Plat or Extension 43IV$1,020.0010$51.00$10.00$1,081.00 Long Plat, Final RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Long Plat, Preliminary, - Final plat fee will be paid 44III$5,100.0050$255.00$10.00$500.00$5,865.00 later (see Long Plat, Final) LOT LINE ADJUSTMENT Lot Line Adjustment Type I - no reorientation; 45I$408.004$20.40$10.00$438.40 move lot line in parallel Lot Line Adjustment 46II$612.006$30.60$10.00$652.60 Type II LOTS OF RECORD Lots of Record (2 - 9 lots) 47I-A$408.004$20.40$10.00$438.40 Lots of Record (single 48I-A$204.002$10.20$10.00$224.20 lot) PLAT VACATION Plat Vacation 49III$2,652.0026$132.60$10.00$500.00$3,294.60 PLANNED UNIT DEVELOPMENT (PUD) PUD (Planned Unit Development) - Preliminary. PUDs are not subject to associate 50III$5,100.0050$255.00$10.00$500.00$5,865.00 subdivision fees (short plat, long plat, binding site plan). Fee for "PUD Final" to be paid later. PUD Amendment/ Alteration - Major (as 51III$2,550.0025$127.50$10.00$500.00$3,187.50 defined in PTMC 17.32.130). PUD Amendment/ Alteration - Minor (as 52I$510.005$25.50$10.00$545.50 defined in PTMC 17.32.130). 53PUD, FinalIV$1,020.0010$51.00$10.00$1,081.00 RECORDING FEES Recording Fees - the applicant shall pay the 54Actual Cost cost of all recording fees. SHORELINES 55I-A$306.003$15.30$10.00$331.30 Shoreline Exemption RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Shoreline Master Program Amendments. 56V$3.00 See Comprehensive Plan Amendment Shoreline Substantial 57`III$1,224.0012$61.20$10.00$500.00$1,795.20 Development Permit - Conditional Shoreline Substantial Development Permit - 58II$816.008$40.80$10.00$866.80 Minor as defined in SMP Section 10.4.1 Shoreline Substantial Development Permit - 59III$1,020.0010$51.00$10.00$500.00$1,581.00 Major as defined in SMP Section 10.4.1 Shoreline Variance, 60II$816.008$40.80$10.00$866.80 Minor. (See definition SMP 10.7.2) Shoreline Variance, 61III$816.008$40.80$10.00$500.00$1,366.80 Major. (See definition SMP 10.7.3) Shoreline Permit 62II$306.003$15.30$10.00$331.30 Revision SHORT PLAT 63Short Plat AmendmentI$612.006$30.60$10.00$652.60 Short Plat Approval, Final 64I$1,020.0010$51.00$10.00$1,081.00 for 3-9 lots 65Short Plat ExtensionII$306.003$15.30$10.00$331.30 Short Plat Preliminary - 2 lots. Note: Final Plat 66II$612.006$30.60$10.00$652.60 fee included in these fees. Short Plat, Preliminary - 3 - 9 lots. Will also need 67II$3,672.0036$183.60$10.00$3,865.60 to pay Short Plat Final fees. UNIT LOT SUBDIVISION Unit Lot subdivsions less than one acre Note: Final Plat fee included in 68II$612.006$30.60$10.00$652.60 these fees. Alterations of previous ULS follow a short plat alteration fee RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 If a public hearing is 69III$4,488.0044$224.40$10.00$500.00$5,222.40 requested under RCW 58.17.095(3). Unit lot subdivisions one acre or greater. Note: Final Plat fee not 70included see Line 71. III$5,100.0050$255.00$10.00$500.00$5,865.00 Alterations of previous ULS follow a subdivsion plat alteration fee. Final Unit Lot Subdivision 71I$1,020.0010$51.00$10.00$1,081.00 TINY HOUSES ON WHEELS Tiny House on Wheel Community (requires Conditional Use Permit, see #9 Major CUP + Binding Site Plan or Unit Lot Subdivision) Tiny House on Wheel Placement Permit (as 72IA$306.003$51.00$360.00 ADU or in a Community) SIGN PERMIT Sign Permits (Note: if in Historic District, Design 73I$102.001$5.10$5.00$112.10 Review is also required) 74Departure Permanent IA$204.002$10.20$10.00$224.20 Seasonal Temporary Sign 75I$102.001$5.10$5.00$112.10 Departure (up to 9 months) Temporary Sign 76I$51.000.5$5.00$3.00$59.00 Departure (15 days or less) Sims to Kearney LIS (Local Information Sign) Project and M.I.S. 77I$102.001$5.10$0.00$107.10 (Merchant Information systems) program - Annual fee 78Sign VarianceII$306.003$15.30$10.00$331.30 STREET VACATION RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Street Vacation (A ppraisal Deposit of 2,000 to be made by separate check and 79V$612.006$30.60$10.00$652.60 receipted in Finance w/cover memo. Proceeds to be used to pay for appraisa l.). TEMPORARY USE 80Temporary UseI$153.001.5$7.65$7.75$168.40 Temporary Use re- 81I$102.001$5.10$5.00$112.10 established from prior year, no change 82$102.001$5.10$5.00$112.10 **Plus annual permit fee of $350.00 TREE CONSERVATION Tree Conservation 83 Permit Approval: Affecting 40,000 square 84II$204.002$10.20$10.00$224.20 feet land area or less Affecting in excess of 40,000 square feet land 85II$510.005$25.50$10.00$545.50 area but not exceeding five acres Affecting land area of 86II$1,020.0010$51.00$10.00$1,081.00 five acres or more Tree Removal - Forest Practice (Combined with statement of intent not 87I-A$102.001$5.10$5.00$112.10 to convert commercial forest lands PTMC 19.06.060 E) Tree Permit/Plan - 88$204.00$10.20$10.00$224.20 Minor Modification to I-A2 Approved Tree Removal - Written 89$102.00$5.10$5.00$112.10 I-A1 Exemption VARIANCE RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Variance, major - (new buildings). NOTE: this is 90not a Shoreline variance. III$2,550.0025$127.50$10.00$500.00$3,187.50 See Variance definition in PTMC 17.08.070. Variance, minor (existing buildings). See Minor 91$714.00$35.70$10.00$759.70 II7 Variance definition in PTMC 17.08.070. WIRELESS FACILITY 92Wireless FacilityI$306.003$15.30$10.00$331.30 93Wireless FacilityII$1,020.0010$51.00$10.00$1,081.00 94Wireless FacilityIII$4,590.0045$229.50$10.00$500.00$5,329.50 ZONING / CODE REVISIONS Zoning/Land Use Code Text Revisions - NOTE: 95$1,020.00$51.00$10.00$1,081.00 v10 applicant must also pay for SEPA PART B - SEPA 96SEPA Addendum $408.004$20.40$10.00$438.40 SEPA Checklist review for short subdivisions and other exempt projects, if DSD Director believes 97$102.001$5.10$5.00$112.10 may include non-SEPA exempt actions ($ to be credited) SEPA Environmental Type III parent 98$1,632.0016$81.60$10.00$1,723.60 Checklist Threshold file Determination, Major SEPA Environmental Type I or II 99$816.008$40.80$10.00$866.80 Checklist Threshold parent file Determination, Minor SEPA Environmental Impact Statement (EIS); 100$1,020.0010$51.00$10.00$1,081.00 see PTMC 19.04 Article IV. (plus consultant costs.) PART C - LAND USE NOTCING FEES RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Noticing is based upon Second Notice the Highest permit type Paper - SEPA Third (in Part A) and whether Notice Board Notice - MailingThreshold Notice - Total or not SEPA is required Deposit NOADeterminatioHearing (Part B). n Type IA/ I typically no 101$0 $0.00$0.00$0.00$0.00 notice unless, see below Type IA, I (involving multifamily design review 5-9 units, R-III Cottage Housing, or 102$50 $150.00$75.00$100.00$375.00 SEPA) (If SEPA is not required or if Optional DNS process is used, Waive $100 Second Notice) 103$50 $75.00$125.00 Type II Type II (involving shoreline permits, cottage housing, short subdivision or SEPA) (If 104$50 $150.00$75.00$100.00$375.00 SEPA is not required, or if the Optional DNS process is used, Waive $100 Second Notice) Type III (includes NOA, SEPA Threshold, Hearing Notice) (If SEPA is not 105$50 $150.00$75.00$100.00$100.00$475.00 required, or if the Optional DNS process is used, Waive $100 Second Notice) Noticing is based upon 2nd Notice - the Highest permit type Paper SEPA Third (in Part A) and whether Notice Board Notice- MailingThreshold Notice- Total or not SEPA is required Deposit NOADeterminatioHearing (Part B). n 106Type IV$0 $0.00$0.00$0.00$0.00 107Type V - Site Specific$50 $150.00$75.00$100.00$100.00$475.00 108$0 $150.00$0.00$100.00$100.00$350.00 RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Type V- Street Vacation 109$50 $150.00$25.00$225.00 SEPA Addendum 110$75.00$100.00$175.00 requiring notice Additional Notice and publication - required by 111$0.00 changes initiated by applicant PUBLIC WORKS - ENGINEERING & INSPECTION FEES Project Review of Land 112$102.001 Use Permit Applications STREET / SITE DEVELOPMENT PERMIT (SDP) 113Permit Fee$306.003$15.30$10.00$331.30 Plan Review (plus 114$408.004$408.00 $102/hr over four hrs.) 5% of Inspection Fees (the estimated 115engineer of record shall project provide a cost estimate) costs MINOR IMPROVEMENT PERMIT (MIP) Permit Fee (includes 116$204.002$10.20$10.00$224.20 inspection fee: $102) Re-Inspection for 117 corrections Latecomers Agreement Processing Fee (plus 118$102/hr. over four $408.004$20.40$10.00$438.40 hrs)(County Recording fees are not included) Inspection not $102.00 1191 specifically listed Plan review for changes 120$102.001 to approved plans ADMINISTRATIVE FEES RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Appeal fee for administrative decision (plus $102/hr over four 121I, I-A, II SEPA$408.004$20.40$10.00$438.40 hrs). (Hearing Examiner fee may also apply - see below) Appeal to Hearings Examiner (if the actual cost is less or more the 121difference will be I, I-A, II$0.00$500.00Actual Cost refunded or billed. (Appeal fee also applies - see above) 122Bond Application$102.00$5.10$5.00$112.10 staff review time 123$510.005$25.50$10.00$545.50 exceeds 5 hrs., additional staff time will be billed at $102/hr. 124$102.001$5.10$5.00$112.10 one year extension Variance under PTMC 125$1,224 12$61.20$10.00$1,234.00 Titles 12 and 13 Waiver request under 126$714 7$35.70$10.00$45.70 PTMC Title 12 and 13 127$510.005$510.00 County OTHER FEES Additional Inspection 128$102.001$102.00 Fees (per site visit) Addressing (per address 129$51.000.5$51.00 assigned) Accessory Dwelling Unit: 130$0.00 131$51.000.5$51.00 Address 132$102.001$102.00 Inspection 133$102.001$102.00 Notice to Title 134$15.00$15.00 Critical Area Sign RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Customer Assistance Meetings (CAM) (plus 135$204.002$10.20$10.00$224.20 $102/hr over two hrs) (5) Director's Interpretation 136$150.00$150.00 137Recording FeesActual Cost Legal Document preparation (minimum 138$102.001$102.00 fee plus $100 per hr for any City Attorney time) Letter to Assessor , Zoning Compliance Letter, or Statement of 138$102.001$5.10$5.00$112.10 Restrictions (Plus $102/hr. for each additional hour of staff time.) Pre-application, for projects that will require 139I or II$306.003$15.30$10.00$331.30 Type I or II permits (plus $102/hr over three hrs) Pre-application, for projects that will require 140III$510.005$25.50$10.00$545.50 Type III permits (plus $102/hr over five hrs) Waiver Request (per 141item; unless specified $306 3$15.30$10.00$331.30 elsewhere) ENHANCED CAPACITY PERMIT REVIEW Actual cost 142Shoreline Permit review+ base permit fees Actual cost 143Critical Area Review+ base permit fees 144Special Study Third PartyAt cost Actual cost Public Works Site Plan 145+ base Review permit fees STREET USE PERMIT FEES RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Base Annual Sq Tech Fee Record Fee Renewal Notes Street Use PermitTotal Permit FeeFt Fee5%5% Sidewalk cafes, or similar use where the use is 146$510.00$2.14$25.50$10.00$545.50 restricted to the applicant or business If use is Annual Renewal Fee for 147reestablished $170.00$2.14$8.50$8.50$187.00 Sidewalk Cafes with no change Tables and chairs only on sidewalk - where the use is open to members of 148the public without $170.00$8.50$8.50$187.00 restriction (need not be customer of applicant or business) If use is Annual Renewal Fee for 149reestablished $85.00$5.00$4.25$94.25 Tables & Chairs only with no change Not req. for Planter boxes, short permit renewal 150$170.00$8.50$8.50$187.00 term, and other itemsif use remains unchanged Streateries when use is 151$2,550.00$8.57$127.50$10.00$2,687.50 restricted to applicant or business If use is Annual Renewal Fee for 152reestablished $170.00$8.50$8.50$187.00 Streateries with no change Parklets where use is open to the public 153without restriction (need $1,700.00$8.57$85.00$10.00$1,795.00 not be customer of applicant or business) If use is Annual Renewal Fee for 154reestablished $170.00$8.50$8.50$187.00 Parklets with no change RefLand Use Permit NameTypeBase Staff Time 5% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 SUP Notes require staff review time resulting in a total a cost of review in excess of the base fee. The hourly charge shall be as established by resolution 21-065 and as amended consistent with the Development Services Fee table hourly rate. sidewalks for commercial loading/unloading, construction storage or repair purposes. boxes, that use the street, sidewalk, and/or public right of way for extended periods for newspaper sales or private collection of mail or parcels. permit issuance and annually thereafter with a renewal date of January 1st. FOOTNOTES (1) Should fees or hourly charges be contested by an applicant, the first recourse is with the Department Head. Should the Department Head find that the City acted appropriately and that the allegation has no merit, s/he shall respond in writing to the applicant stating the basis for denial of the claim. This written response constitutes an administrative decision appealable to the Hearing Examiner pursuant to PTMC Chapter 20.01. In the event the (2) Record Retention fee is 5% of the fee rounded to the nearest 25¢ pursuant to PTMC 2.76.031 (3) The City charges $500.00 upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference will be refunded or billed. 136 (4) For critical areas, development proposals which contain only aquifer recharge areas, frequently flooded areas or seismic hazard areas, the director may waive compliance with the application requirements and delineations requirements of this section and compliance with the performance standards for development contained in PTMC 19.05.060. The director must be satisfied that the performance standards provided for in the individual critical area regulations for a specific environmental category are met and no purpose established under this chapter would be furthered by requiring compliance with application requirements or the performance standards for development. (5) One-half of the base fee may be credited to a subsequent, associated pre- application/land use application if submitted within 12 months of the CAM. for each for each $1,000,000 $3 for each additional $5 $7 $5.39 $6.34 $500,000 9 $500,000 \[ $7.93 plus for each additional $1,000 plus 5 $9 for each additional $1,000 or 9 plus $100,000 I $100,000 plus $11 / for each additional $100 or fraction { $40,000 9 $3 $500,000$1,000,000 9 $100,000 C $50,000 $15.86 $40,000  $3.46 L$25,000 a w$100,000$500,000 $50,000 9 t$25,000 D b L 5 \[ for the first for the first L for the first $24.00 for the first . for the first $500 plus for the first $2,000 plus Ў $3,827 $6,327 Ћ $487 $1,027 Љ $24$69 Ћ 729.37 Fee$23.63$26.63thereof, to and including $2,000$78.47fraction thereof, to and including $443.86or fraction thereof, to and including $$1,000 or fraction thereof, to and including $1125.92additional $1,000 or fraction there, to and including $3663.84additional $1,000 or fraction thereof $100,000 $1,000,001 and over $500,001 - $1,000,000 $100,001- $500,000 $50,000 $40,000Inspections outside of normal business hours (minimum two hour charge)Reinspection feesInspections for which no fee is specifically indicated Additional plan review required by changes, additions, or revisions to approved plans to $25,000 $99/hr$99/hr$99/hr$99/hr $40,001 The fees for building permits shall be based upon the valuation of the project and shall be assessed in accordance with the following table:Other Fees: $102$102$102$102 Building Permit Fees Total Valuation*$1.00 to $500$501 to $2,000$2,001 to $25,001 $50,001 to $100,000$100,001 to $500,000 $500,001 to $1,000,000 per $99 9 \[ per hour 5 9 $99 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ Adult Family Home Inspection Certificate of Occupancy (for work not associated with an active building permit)Demolition permitRe-roof (R-3 and U occupancies), Commercial calculated by valuation and fee tableManufactured Home Title EliminationResidential Photovoltaic (PV) Solar InstallationSafety InspectionSingle Family Dwelling Standard Plan Site Adaptation Plan Review FeeAccessory Dwelling Unit Standard Plan Site Adaptation Plan Review FeeTents and other Temporary Membrane StructuresWindow Permits (R-3 and U occupancies, like-for-like)New residential as part of a combo building permit shall be charged a flat fee (per dwelling unit of a duplex or condo)For all other projects the fee for issuance of a mechanical permit shall be based upon the equipment installed, in accordance with the base fee for issuance of each permit. $99$99$99$99$99$99$99$41 $199$248$198$297$199 Actual Cost - For the use of outside consultants for plan checking or inspection * Total valuation shall be determined by the Building Official in accordance with Building Valuation Data as published by the International Codes Council (ICC) in August of each year and International Building Code Section 109.3.Building Plan Review Fees:Plan review fees shall be 65% of the building permit fee with a minimum plan review fee ofPlan review fees cover the initial review and a second review. Third and subsequent reviews will be assessed a fee of hour, with a two-hour minimum.Building Permit Misc Fees:Accessory Dwelling Unit Standard Plan Registration Fees based upon valuation, 65% of building permit fee.Single Family Dwelling Standard Plan Registration Fee is based upon valuation, 65% of building permit fee.Mechanical Permit Fees: $42 $102$102$102$102$102$204$102$255$204$102$306$204 $102$102 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L For the installation or relocation of each boiler or compressor up . Ў Ћ Љ Ћ For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, For the installation, relocation, or replacement of each appliance vent installed and not included : For the installation or relocation of each forced air or gravity- type furnace or burner, including ducts CǒƩƓğĭĻƭ and vents attached to such appliance, up to and including 100,000 Btu/h.For the installation or relocation of each forced air or gravity-type Furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h.For the installation or relocation of each floor furnace, including vent.For the installation or relocation of each suspended heater, recessed wall heater, or floor mounted unit heater.Appliance Vents:in an appliance permit.Repairs and Additions:cooling unit absorption unit, or each heating, cooling, absorption or evaporation cooling system, including installation of controls regulated by the Mechanical Code.Boilers, Compressors, and Absorption Systems:to and including 3 horsepower or for each absorption system to and including 100,000 Btu/h.For the installation or relocation of each boiler or compressor over 3 horsepower to and including 15 horsepower or for each absorption system over 100,000 Btu/h to and including 500,000 Btu/h.For the installation or relocation of each boiler or compressor over 15 horsepower to and including 30 horsepower, or for each absorptionFor the installation or relocation of each boiler or compressor over 30 horsepower to and including 50 horsepower, or for each absorption system over 1,000,000 Btu/h to and including 1,750,000 Btu/h. $23$29$23$23$14$23$23$40$54$80 Unit Schedule (in addition to base fee): $24$30$24$24$14$24$24$41$56$82 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ For each ventilation fan connected to a single duct For the installation of each ductless heat pump : For each evaporative cooler other than the portable type For each appliance or piece of equipment regulated by the Mechanical Code but not classed in For installation of gas fired water heater and ventilation system : For each air-handling unit to and including 10,000 cubic feet per minute : For the installation or relocation of each domestic type Incinerator. For the installation or relocation of each boiler or compressor over 50 horsepower, or for each absorption system over 1,750,000 Btu/h.Ductless Heat Pump:Air HandlersEvaporative CoolersVentilation and Exhaust:For each ventilation system which is not a portion of a heating or air-conditioning system authorized by a permit.For the installation of each hood which is served by a mechanical exhaust, including the ducts for such a hood.Incinerator For the installation or relocation of each commercial or industrial type Incinerator.Water Heater:Miscellaneous:other appliance categories, or for which no other fee is listed in the Code.When Appendix B, Chapter 13, is applicable (See Section 103), permit fees for fuel gas piping shall be as follows:For each gas piping system of one to four outletFor each gas piping system additional outlets over 5, eachWhen Appendix B, Chapter 14, is applicable (See Section 103) permit fees for process piping shall be as follows:For each hazardous process piping system (HPP) on one to four outletsFor each piping system of five or more outlets, per outletFor each non-hazardous process piping system (NPP) of one to four outletsFor each piping system of five or more outlets, per outlet $5$3$6$2 $23$18$18$14$18$18$28$99$21$18$13$10 $155 $24$19$19$19$19$29$22$19 $159$102 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ The Building Official has descretion for charge by valuation or fixture in commercial projects.A plan review fee of 25% of the permit fee shall be assessed for other than R-3 and U occupancies with a minimum plan review fee.Inspection fees outside business hours, per hourReinspection fees assessed under provisions of Section 116.6, per Inspectionhour)New residential as part of a combination building permit shall be charged a flat fee (per dwelling unit of a duplex condo, or single family dwelling)For all other projects the fee for issuance of a mechanical permit shall be based upon the equipment installed, in accordance with the following:Base fee for issuance of each permitFor each plumbing fixture or trap or set of fixtures on one trap (including water, drainage, piping and backflow prevention therefore)For each building sewerRainwater systems per drain (inside building) $99$99$99$99$98$41$17$37$17 $222 Other Inspection Fees:Plumbing Permit Fees:Unit schedule (in addition to base fee): $42$18$38$18 $102$228$102$102$102$101 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ For each electric water heaterFor each industrial waste pre-treatment interceptor including its trap and vent, excepting kitchen type grease interceptors functioning as fixture trapsFor installation, alteration or repair of water piping and/or water treating equipment, eachFor repair or alteration of drainage or vent piping, each fixtureFor atmospheric type vacuum breakers not included in item 1, one to fiveEach over fiveFor each backflow protective device other than atmospheric type vacuum breakers: 2"and smallerOver 2"A plan review fee of 25% of the permit fee shall be assessed for other than R-3 and U occupancies with a minimum plan review fee.Inspection fee outside of business hours, per hourReinspection fees per inspectionInspections for which no fee is specifically indicated, per hour (min. of ½ hour)Additional plan review required by changes, additions, or revisions to approved plansFor new single-family unit $6 $21$34$14$14$22$21$38$99$99$99$99$99$99 Other Fees:Energy Code Fees:An energy code fee shall be assessed to review and inspect projects for compliance with the provisions of the Washington State Energy Code and Indoor and Air Quality Code (WAC 51-11 & 51-13). $22$35$23$22$39 $102$102$102$102$102$102 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ Residential Remodel/Addition0ver 10,000 sq. ft. gross floor area100 cubic yards or less101 to 1,000 cubic yards1,001 to 10,000 cubic yardsOver 10,000 cubic yardsInspection outside normal business hours (two hour minimum)Reinspection feesInspections for which no fee is specifically indicated (1/2 hour minimum) $50$99$99$99$99 $297$396$495$594$198$297$594 New Commercial or Multi-Family buildingCommercial Remodels, Shell buildings and Tenant Improvements shall be calculated at 50% of the amount for a New Commercial Building.Warehouses and semi heated structures shall be calculated at 70% of the amount for a New Commercial building.Grading Permit Fees:Grading Permit Fees (includes plan review)Other Inspections and Fees:Fire Code and Fire Prevention Review and Inspection Fees:The fees in this section will be updated based on January 1st annually based on the Consumer Price Index for All-Urban Consumers (CPI-U) June to June rounded to the nearest whole dollar.Site Development:A fee shall be assessed for the review and inspection of fire prevention infrastructure associated with development projects. This includes but is not limited to; street development, plats, short plats, PUDs and new commercial buildings: $51102204305611 $305$407$509$611$102$102$102 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ $99.00. Љ Ћ $99.00. Basic fee (for first two hours)Additional fee, per hour (over two hours)Underground Sprinkler supply (includes review and inspection)Plan Review fees shall be 65% of the permit fee, with a minimum feeType I hood suppression system (Initial/altered)Fire site plan review and inspection2nd Reinspection FeeLate sprinkler/alarm/hood suppression/hood cleaning inspection report submittal $99$99$99$99$99 $198 $198$198$198 Multi-step projects will be charged the basic fee for the first applicable permit.Subsequent permits and phases routed to fire review will be charged additional hourly fees if fire review additional inspection or comment is warranted.Construction Review and Inspection:A fee shall be assessed for the review and inspection of the Fire Code requirements for buildings classified as Group A, B, E, F, H, I, M, R-2, R-4, U and S. The fee shall be 15% of the building permit fee established by the Building Permit Fee Schedule with a minimum fee of Fire Sprinkler Systems:The fee for fire sprinkler system permits shall be based upon project valuation. The plan review fee for fire sprinkler systems shall be 65% of the permit fee, with a minimum fee of Fire Alarm Systems:The fee for fire alarm system permits shall be based upon project valuation.Special Event Permits:Annual Fire Life Safety and Code Complaint Inspections: $210$102$102$102$204$102$204$102$102$102$204 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ NEW: 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ OLD: 9 \[ 5 9 I / { 9 9 C  L a w 9 t D b L 5 \[ L . Ў Ћ Љ Ћ CityofPortTownsend Fee List 2024 (Reso. 19-084) City of Port Townsend, Planning and Community Development 250 Madison Street, Suite 3, Port Townsend, WA 98368 Phone: 360.385.3000 www.cityofpt.us PLANNING & COMMUNITY DEVELOPMENT SERVICES FEE SCHEDULE Land Use Fees Land Use Fees - Fees associated with land use and planning services shall be as specified in the table below. In general, fees are calculated as follows: Land Use Base Fee (as listed in Part A) + SEPA(State Environmental Policy Act) Fee, if applicable (Part B) + Noticing Fees (Part C) = Total. Please note that each application is unique and thus, actual costs may vary.For example: 1) The base permit fee in Part A and B is a minimum fee- if actual staff review time is exceeded, the City will notify the applicant and begin billing at $99/hr. 2) Review by City Engineering Department Staff of land use projects will be billed at $99/hr to cover actual costs incurred. Estimates will be made available upon request. 3) Any costs incurred from the need to use outside consultants shall be in addition to fees listed and are the responsibility of the applicant. 4) The City charges $500 upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference will be refunded or billed. 5) Any recording fees incurred shall be the responsibility of the applicant . 6) Minimum fees are paid at time of application; any additional fees must be paid within 30-days of billing unless the City pre-approves other arrangements. The City may place permits on hold and the application processing timeline may be held in abeyance pending payment of fees. 7) See footnote 1 on page 18 for process if fees are disputed. RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 ADDITIONAL REVIEW FEES Additional Review Fees, the base permit fee is a minimum; if actual staff review time is exceeded, 2$99.001$99.00 the city will notify the applicant and begin billing at $99/hr.(1) BINDING SITE PLAN Binding Site Plan, Mixed 3I-A$1,980.0020$39.60$10.00$2,029.60 Use/ Commercial Binding Site Plan, 4I$594.006$11.88$10.00$615.88 modification or amendment Binding Site Plan, 5I-A$594.006$11.88$10.00$615.88 Residential COMPREHENSIVE PLAN RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Comprehensive Plan - Formal Amendments by Government/ jurisdiction (Rezones or Subarea Plan Amendments or Shoreline Master 6VTBDTBDTBDTBDTBDTBD Program Amendment). NOTE: Applications will require third party review. Contact city staff to determine applicable fees. Comprehensive Plan - Formal Amendments by non-government/ jurisdiction (Rezones or Subarea Plan 7Amendments or V$990.0010$19.80$10.00$1,019.80 Shoreline Master Program Amendment). NOTE: Applicant must also pay for SEPA, see page 12. No charge - may or Comprehensive Plan 8Vmay not Amendment, Suggested get on the docket CONDITIONAL USE Conditional Use, Major. 9III$2,475.0025$49.50$10.00$500.00$3,034.50 See definition in PTMC 17.08.020. Conditional Use, Minor. 10II$693.007$13.86$10.00$716.86 See definition in PTMC 17.08.020. Conditional Use 11II$297.003$5.94$10.00$312.94 Modification COTTAGE HOUSING 12Cottage HousingIA$198.002$5.00$10.00$213.00 RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Cottage Housing, Administrative Review 13 with Advisory II$2,970.0030$59.40$10.00$3,039.40 Committee, if requested by applicant CRITICAL AREAS Critical Area - Major. See 15II$990.0010$19.80$10.00$1,019.80 definition in PTMC 19.05.040. Critical Area Advance 16II$198.002$5.00$10.00$213.00 Determination Critical Area Reasonable Use Exception. NOTE: The base fee is in 17II$495.005$9.90$10.00$514.90 addition to the Major Critical Area permit and shall not be halved. Critical Area Waiver. Per PTMC 18I$198.002$5.00$10.00$213.00 19.05.040.E.j:(footnote 4 page 18) Critical Area, Minor. See I$495.005$9.90$10.00$514.90 definition in PTMC 19.05.040. Flood Development I-A$297.003$5.94$10.00$312.94 Permit Flood Development II$693.007$13.86$10.00$716.86 Permit Variance Habitat Assessment 19$198.002$5.00$10.00$213.00 Required per PTMC 16.08.130(F) DESIGN REVIEW Design Review - 20Administrative only per I-A$49.500.5$5.00$3.00$57.50 PTMC 17.30.020(4) Historic Residential 21$0.00$5.00$3.00$8.00 Departure Request: 22I-A$99.001$5.00$5.00$109.00 Administrative Only Secondary Home 23I-A$99.001$5.00$5.00$109.00 Administrative Only Primary Home RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 24I-A$99.001$5.00$5.00$109.00 Administrative only Pivotal Home 25Secondary HomeII$198.002$5.00$10.00$213.00 26Primary HomeII$198.002$5.00$10.00$213.00 27Pivotal HomeII$198.002$5.00$10.00$213.00 Design Review- Minor Requiring HPC 281-A$99.001$5.00$5.00$109.00 Committee review per PTMC 17.30.020 Design Review - Major Commercial and Major HPC Review - Note: all 29commercial projects in II$990.0010$19.80$10.00$1,019.80 excess of 10,000 square feet are considered Major projects. 30 Pivotal HomeII$198.002$5.00$10.00$213.00 Multi-family Review - 31I-A$297.003$5.94$10.00$312.94 Track 1 per definition in PTMC 17.46.030 Multi-family Review - 32I-A$990.0010$19.80$10.00$1,019.80 Track 2 per definition in PTMC 17.46.030 36Special Valuation: 37 ResidentialI-A$99.001$5.00$5.00$109.00 Commercial 38I-A$396.004$7.92$10.00$413.92 HOME OCCUPATION Home Occupation 39I$297.003$5.94$10.00$312.94 LONG PLAT Long Plat Amendment/ Alteration - Major - See 40III$2,475.0025$49.50$10.00$500.00$2,534.50 definition PTMC 18.16.090 Long Plat Amendment/ Alteration - Minor- See 41I$495.005$9.90$10.00$514.90 definition PTMC 18.16.090 42III$495.005$9.90$10.00$514.90 Long Plat or Extension 43IV$990.0010$19.80$10.00$1,019.80 Long Plat, Final RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Long Plat, Preliminary, - Final plat fee will be paid 44III$4,950.0050$99.00$10.00$500.00$5,559.00 later (see Long Plat, Final) LOT LINE ADJUSTMENT Lot Line Adjustment Type I - no reorientation; 45I$396.004$7.92$10.00$413.92 move lot line in parallel Lot Line Adjustment 46II$594.006$11.88$10.00$615.88 Type II LOTS OF RECORD Lots of Record (2 - 9 lots) 47I-A$396.004$7.92$10.00$413.92 Lots of Record (single 48I-A$198.002$5.00$10.00$213.00 lot) PLAT VACATION Plat Vacation 49III$2,574.0026$51.48$10.00$500.00$3,135.48 PLANNED UNIT DEVELOPMENT (PUD) PUD (Planned Unit Development) - Preliminary. PUDs are not subject to associate 50III$4,950.0050$99.00$10.00$500.00$5,559.00 subdivision fees (short plat, long plat, binding site plan). Fee for "PUD Final" to be paid later. PUD Amendment/ Alteration - Major (as 51III$2,475.0025$49.50$10.00$500.00$3,034.50 defined in PTMC 17.32.130). PUD Amendment/ Alteration - Minor (as 52I$495.005$9.90$10.00$514.90 defined in PTMC 17.32.130). 53PUD, FinalIV$990.0010$19.80$10.00$1,019.80 RECORDING FEES Recording Fees - the applicant shall pay the 54Actual Cost cost of all recording fees. SHORELINES 55I-A$297.003$5.94$10.00$312.94 Shoreline Exemption RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Shoreline Master Program Amendments. 56V$3.00 See Comprehensive Plan Amendment Shoreline Substantial 57`III$1,188.0012$23.76$10.00$500.00$1,721.76 Development Permit - Conditional Shoreline Substantial Development Permit - 58II$792.008$15.84$10.00$817.84 Minor as defined in SMP Section 10.4.1 Shoreline Substantial Development Permit - 59III$990.0010$19.80$10.00$500.00$1,519.80 Major as defined in SMP Section 10.4.1 Shoreline Variance, 60II$792.008$15.84$10.00$817.84 Minor. (See definition SMP 10.7.2) Shoreline Variance, 61III$792.008$15.84$10.00$500.00$1,317.84 Major. (See definition SMP 10.7.3) Shoreline Permit 62II$297.003$5.94$10.00$312.94 Revision SHORT PLAT 63Short Plat AmendmentI$594.006$11.88$10.00$615.88 Short Plat Approval, Final 64I$990.0010$19.80$10.00$1,019.80 for 3-9 lots 65Short Plat ExtensionII$297.003$5.94$10.00$312.94 Short Plat Preliminary - 2 lots. Note: Final Plat 66II$594.006$11.88$10.00$615.88 fee included in these fees. Short Plat, Preliminary - 3 - 9 lots. Will also need 67II$3,564.0036$71.28$10.00$3,645.28 to pay Short Plat Final fees. UNIT LOT SUBDIVISION Unit Lot subdivsions less than one acre Note: Final Plat fee included in 68II$594.006$11.88$10.00$615.88 these fees. Alterations of previous ULS follow a short plat alteration fee RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 If a public hearing is 69III$4,356.0044$87.12$10.00$500.00$4,953.12 requested under RCW 58.17.095(3). Unit lot subdivisions one acre or greater. Note: Final Plat fee not 70included see Line 71. III$4,950.0050$99.00$10.00$500.00$5,559.00 Alterations of previous ULS follow a subdivsion plat alteration fee. Final Unit Lot Subdivision 71I$990.0010$19.80$10.00$1,019.80 TINY HOUSES ON WHEELS Tiny House on Wheel Community (requires Conditional Use Permit, see #9 Major CUP + Binding Site Plan or Unit Lot Subdivision) Tiny House on Wheel Placement Permit (as 72IA$297.003$19.80$319.80 ADU or in a Community) SIGN PERMIT Sign Permits (Note: if in Historic District, Design 73I$99.001$5.00$5.00$109.00 Review is also required) 74Departure Permanent IA$198.002$5.00$10.00$213.00 Seasonal Temporary Sign 75I$99.001$5.00$5.00$109.00 Departure (up to 9 months) Temporary Sign 76I$49.500.5$5.00$3.00$57.50 Departure (15 days or less) Sims to Kearney LIS (Local Information Sign) Project and M.I.S. 77I$99.001$5.00$0.00$104.00 (Merchant Information systems) program - Annual fee 78Sign VarianceII$297.003$5.94$10.00$312.94 STREET VACATION RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Street Vacation (A ppraisal Deposit of 2,000 to be made by separate check and 79V$594.006$11.88$10.00$615.88 receipted in Finance w/cover memo. Proceeds to be used to pay for appraisa l.). TEMPORARY USE 80Temporary UseI$148.501.5$5.00$7.50$161.00 Temporary Use re- 81I$99.001$5.00$5.00$109.00 established from prior year, no change 82$99.001$5.00$5.00$109.00 **Plus annual permit fee of $350.00 TREE CONSERVATION Tree Conservation 83 Permit Approval: Affecting 40,000 square 84II$198.002$5.00$10.00$213.00 feet land area or less Affecting in excess of 40,000 square feet land 85II$495.005$9.90$10.00$514.90 area but not exceeding five acres Affecting land area of 86II$990.0010$19.80$10.00$1,019.80 five acres or more Tree Removal - Forest Practice (Combined with statement of intent not 87I-A$99.001$5.00$5.00$109.00 to convert commercial forest lands PTMC 19.06.060 E) Tree Permit/Plan - 88$198.00$5.00$10.00$213.00 Minor Modification to I-A2 Approved Tree Removal - Written 89$99.00$5.00$5.00$109.00 I-A1 Exemption VARIANCE RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Variance, major - (new buildings). NOTE: this is 90not a Shoreline variance. III$2,475.0025$49.50$10.00$500.00$3,034.50 See Variance definition in PTMC 17.08.070. Variance, minor (existing buildings). See Minor 91$693.00$13.86$10.00$716.86 II7 Variance definition in PTMC 17.08.070. WIRELESS FACILITY 92Wireless FacilityI$297.003$5.94$10.00$312.94 93Wireless FacilityII$990.0010$19.80$10.00$1,019.80 94Wireless FacilityIII$4,455.0045$89.10$10.00$500.00$5,054.10 ZONING / CODE REVISIONS Zoning/Land Use Code Text Revisions - NOTE: 95$990.00$19.80$10.00$1,019.80 v10 applicant must also pay for SEPA PART B - SEPA 96SEPA Addendum $396.004$7.92$10.00$413.92 SEPA Checklist review for short subdivisions and other exempt projects, if DSD Director believes 97$99.001$5.00$5.00$109.00 may include non-SEPA exempt actions ($ to be credited) SEPA Environmental Type III parent 98$1,584.0016$31.68$10.00$1,625.68 Checklist Threshold file Determination, Major SEPA Environmental Type I or II 99$792.008$15.84$10.00$817.84 Checklist Threshold parent file Determination, Minor SEPA Environmental Impact Statement (EIS); 100$990.0010$19.80$10.00$1,019.80 see PTMC 19.04 Article IV. (plus consultant costs.) PART C - LAND USE NOTCING FEES RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Noticing is based upon Second Notice the Highest permit type Paper - SEPA Third (in Part A) and whether Notice Board Notice - MailingThreshold Notice - Total or not SEPA is required Deposit NOADeterminatioHearing (Part B). n Type IA/ I typically no 101$0 $0.00$0.00$0.00$0.00 notice unless, see below Type IA, I (involving multifamily design review 5-9 units, R-III Cottage Housing, or 102$50 $150.00$75.00$100.00$375.00 SEPA) (If SEPA is not required or if Optional DNS process is used, Waive $100 Second Notice) 103$50 $75.00$125.00 Type II Type II (involving shoreline permits, cottage housing, short subdivision or SEPA) (If 104$50 $150.00$75.00$100.00$375.00 SEPA is not required, or if the Optional DNS process is used, Waive $100 Second Notice) Type III (includes NOA, SEPA Threshold, Hearing Notice) (If SEPA is not 105$50 $150.00$75.00$100.00$100.00$475.00 required, or if the Optional DNS process is used, Waive $100 Second Notice) Noticing is based upon 2nd Notice - the Highest permit type Paper SEPA Third (in Part A) and whether Notice Board Notice- MailingThreshold Notice- Total or not SEPA is required Deposit NOADeterminatioHearing (Part B). n 106Type IV$0 $0.00$0.00$0.00$0.00 107Type V - Site Specific$50 $150.00$75.00$100.00$100.00$475.00 108$0 $150.00$0.00$100.00$100.00$350.00 RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Type V- Street Vacation 109$50 $150.00$25.00$225.00 SEPA Addendum 110$75.00$100.00$175.00 requiring notice Additional Notice and publication - required by 111$0.00 changes initiated by applicant PUBLIC WORKS - ENGINEERING & INSPECTION FEES Project Review of Land 112$99.001 Use Permit Applications STREET / SITE DEVELOPMENT PERMIT (SDP) 113Permit Fee$297.003$5.94$10.00$312.94 Plan Review (plus $99/hr 114$396.004$396.00 over four hrs.) 2% of Inspection Fees (the estimated 115engineer of record shall project provide a cost estimate) costs MINOR IMPROVEMENT PERMIT (MIP) Permit Fee (includes 116$198.002$5.00$10.00$213.00 inspection fee: $99) Re-Inspection for 117 corrections Latecomers Agreement Processing Fee (plus 118$99/hr. over four $396.004$7.92$10.00$413.92 hrs)(County Recording fees are not included) Inspection not $99.00 1191 specifically listed Plan review for changes 120$99.001 to approved plans ADMINISTRATIVE FEES RefLand Use Permit NameTypeBase Staff Time 2% Tech 5% Record Hearing Total #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Appeal fee for administrative decision (plus $99/hr over four 121I, I-A, II SEPA$396.004$7.92$10.00$413.92 hrs). (Hearing Examiner fee may also apply - see below) Appeal to Hearings Examiner (if the actual cost is less or more the 121difference will be I, I-A, II$0.00$500.00Actual Cost refunded or billed. (Appeal fee also applies - see above) staff review time 123$495.005$9.90$10.00$514.90 exceeds 5 hrs., additional staff time will be billed at $99/hr. 124$99.001$99.00 one year extension Variance under PTMC 125$1,188 12$23.76$10.00$1,198.00 Titles 12 and 13 Waiver request under 126$693 7$13.86$10.00$23.86 PTMC Title 12 and 13 127$495.005$495.00 County OTHER FEES Additional Inspection 128$99.001$99.00 Fees (per site visit) Addressing (per address 129$49.500.5$49.50 assigned) Accessory Dwelling Unit: 130$0.00 131$49.500.5$49.50 Address 132$99.001$99.00 Inspection 133$99.001$99.00 Notice to Title Customer Assistance Meetings (CAM) (plus 134$198.002$5.00$10.00$213.00 $96/hr over two hrs) (5) Director's Interpretation 135$150.00$150.00 136Actual Cost Recording Fees RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Legal Document preparation (minimum 137$99.001$99.00 fee plus $100 per hr for any City Attorney time) Letter to Assessor , Zoning Compliance Letter, or Statement of 138$99.001$5.00$5.00$109.00 Restrictions (Plus $99/hr. for each additional hour of staff time.) Pre-application, for projects that will require 139I or II$297.003$5.94$10.00$312.94 Type I or II permits (plus $99/hr over three hrs) Pre-application, for projects that will require 140III$495.005$9.90$10.00$514.90 Type III permits (plus $99/hr over five hrs) Waiver Request (per 141item; unless specified $297 3$5.94$10.00$312.94 elsewhere) ENHANCED CAPACITY PERMIT REVIEW Actual cost Shoreline Permit review+ base permit fees Actual cost Critical Area Review+ base permit fees Special Study Third PartyAt cost Actual cost Public Works Site Plan + base Review permit fees STREET USE PERMIT FEES Base Annual Sq Tech Fee Record Fee Renewal Notes Street Use PermitTotal Permit FeeFt Fee2%5% RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 Sidewalk cafes, or similar use where the use is $510.00$2.14$10.20$10.00$530.20 restricted to the applicant or business If use is Annual Renewal Fee for reestablished $170.00$2.14$5.00$8.50$183.50 Sidewalk Cafes with no change Tables and chairs only on sidewalk - where the use is open to members of the public without $170.00$5.00$8.50$183.50 restriction (need not be customer of applicant or business) If use is Annual Renewal Fee for reestablished $85.00$5.00$4.25$94.25 Tables & Chairs only with no change Not req. for Planter boxes, short permit renewal $170.00$5.00$8.50$183.50 term, and other itemsif use remains unchanged Streateries when use is $2,550.00$8.57$51.00$10.00$2,611.00 restricted to applicant or business If use is Annual Renewal Fee for reestablished $170.00$5.00$8.50$183.50 Streateries with no change Parklets where use is open to the public without restriction (need $1,700.00$8.57$34.00$10.00$1,744.00 not be customer of applicant or business) If use is Annual Renewal Fee for reestablished $170.00$5.00$8.50$183.50 Parklets with no change SUP Notes RefLandUsePermitNameTypeBaseStaffTime2%Tech5%RecordHearingTotal #Permit FeeAllotted Fee - $5 Fee Examiner 2 (Hours)min. $3 - $10 require staff review time resulting in a total a cost of review in excess of the base fee. The hourly charge shall be as established by resolution 21-065 and as amended consistent with the Development Services Fee table hourly rate. sidewalks for commercial loading/unloading, construction storage or repair purposes. boxes, that use the street, sidewalk, and/or public right of way for extended periods for newspaper sales or private collection of mail or parcels. permit issuance and annually thereafter with a renewal date of January 1st. FOOTNOTES (1) Should fees or hourly charges be contested by an applicant, the first recourse is with the Department Head. Should the Department Head find that the City acted appropriately and that the allegation has no merit, s/he shall respond in writing to the applicant stating the basis for denial of the claim. This written response constitutes an administrative decision appealable to the Hearing Examiner pursuant to PTMC Chapter 20.01. In the event the (2) Record Retention fee is 5% of the fee rounded to the nearest 25¢ pursuant to PTMC 2.76.031 (3) The City charges $500.00 upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference will be refunded or billed. 136 (4) For critical areas, development proposals which contain only aquifer recharge areas, frequently flooded areas or seismic hazard areas, the director may waive compliance with the application requirements and delineations requirements of this section and compliance with the performance standards for development contained in PTMC 19.05.060. The director must be satisfied that the performance standards provided for in the individual critical area regulations for a specific environmental category are met and no purpose established under this chapter would be furthered by requiring compliance with application requirements or the performance standards for development. (5) One-half of the base fee may be credited to a subsequent, associated pre- application/land use application if submitted within 12 months of the CAM. Agenda Bill: 24-187 Meeting Date: December 16, 2024 Agenda Item:X. B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Adrian Smith Date Submitted: 12/10/2024 Department: Planning & Community Development Contact Phone: (360)-379-4423 SUBJECT: Resolution 24-043 Relating to Postponing the 2025 Annual Update of the City’s Comprehensive Plan During the 2025 Comprehensive Plan Periodic Review and Development Regulations CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $0 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 1 - Build small town quality of life Cost Allocation Fund: 010-021 GF - Planning SUMMARY STATEMENT: Chapter 20.04 of the Port Townsend Municipal Code (PTMC) establishes the process for amending the Port Townsend Comprehensive Plan. That code refers to the following: - Growth Management Act (GMA) mandated periodic review – Port Townsend must conduct a thorough review of the Comprehensive Plan every ten years, and update the plan as needed. Port Townsend’s next Periodic Review is due to the state at the end of 2025. The 2025 Periodic Review is currently in Phase II. - Annual Updates – Port Townsend City Council may open applications for annual amendments to the Comprehensive Plan. Annual amendments include site- specific formal applications, time sensitive mandated amendments, and amendments necessary to address a deficiency in the Comprehensive Plan or development regulations. Council may direct staff to also accept applications for suggested amendments that are not mandatory or site-specific. Additionally, PTMC 20.04.020.D reflects language in WAC 365-196-610(3)(a) prohibiting overlap of periodic reviewsand annual amendment processesas follows: “the GMA periodic review and annual amendment docket may not overlap. Given that the GMA periodic update is a multi-year/multi-phase process, it may interrupt the annual amendment cycle. During the first phase (Phase I) of a GMA update, where the focus is primarily data analysis, an annual amendment process may be processed on a parallel track. However, during Phase II of a GMA update where the focus is primarily policy development, the annual docket must be combined with the broader GMA docket or postponed until the year following the update.”(emphasis added). On December 11, 2023, City Council approved Resolution 23-056to combine the 2024 Annual Amendment Cycle with the 2025 Periodic Reviewconsistent with PTMC 20.04.020.D. Staff published a Call for Comprehensive Plan formal amendments and suggested amendments. Staff received one application for a suggested amendment before the deadline, and three additional suggested amendments after the deadline. These suggested amendments are included in the draft preliminary docket of Periodic Review amendments. The preliminary docket is being reviewed bythe Planning Commission and will be reviewed, finalized,and adopted by City Council in early 2025. When the annual amendment process is opened by Council, PTMC 20.04.040.B st requires all amendments to be submitted by February 1 . Under the current Comprehensive Plan Periodic Review, the Planning Commission will have already held a public hearing on the preliminary docket of Comprehensive Plan amendments by February. The addition of more potential amendments through an annual amendment process would require additional review, hearings on the docket, and ultimately delay the Periodic Review.Grant funding for the Periodic Review is tied to the biennium, meaning that funds will not be available for Periodic Review work after June 2025, so delays would put funding that covers this work in jeopardy of running out. These logistical and resource considerations are part of the rationale for the provisions within PTMC 20.04.020.D. For the above reasons and in accordance with PTMC 20.04.020.D, staff recommends the 2025 annual amendment application be combined with the periodic review that is underway and to postpone the annual amendment process until 2026. ATTACHMENTS: Resolution 24-043 STAFF RECOMMENDATION: Postpone the Comprehensive Plan annual amendment cycle to 2026 to avoid overlap with the 2025 Comprehensive Plan Periodic Review as required by the GMA, consistent with PTMC 20.04.020.D. RECOMMENDED ACTION: Move to approve Resolution 24-043 Relating to Postponing the 2025 Annual Update of the City’s Comprehensive Plan During the 2025 Comprehensive Plan Periodic Review and Development Regulations ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-043 Page 1 of 2 RESOLUTIONNO.24-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED TO POSTPONING THE 2025 ANNUAL UPDATE OF THE CITY’S COMPREHENSIVE PLAN DURING THE 2025 COMPREHENSIVE PLAN PERIODIC REVIEW AND DEVELOPMENT REGULATIONS WHEREAS, onJuly 15, 1996, theCityofPortTownsend (“City”) adoptedits20-Year Comprehensive Growth ManagementPlan (“Plan”) through Ordinance 2539 in order to meet the goals and requirements of Chapter 36.70A of the Revised Code of Washington (“RCW”) (the “Growth Management Act,” “Act,” or “GMA”); and WHEREAS, theCity adopteditscurrent Zoning Codeas Title 17 of the Port Townsend Municipal Code (“PTMC”) on April 7, 1997, (Ordinance 2571) tocomply with theGMA and to implementthe Plan;and WHEREAS, since initial adoption in 1996 and 1997, the City has amended the Comprehensive Plan and development regulations through the annual update and Periodic Review processes to ensure the Comprehensive Plan and development regulations remain consistent with the goals and requirements of the GMA as well as emerging community trends; and WHEREAS, theCity is currently conducting a Periodic Review of the Comprehensive Planand development regulations, due in December 2025, as required by RCW 36.70A.130; WHEREAS, in accordance with WAC 365-196-610(3)(a) the periodic review and annual amendment processes shall not overlap; and WHEREAS, PTMC 20.04.020.D also states that “the annual docket must be combined with the broader GMA docket or postponed until the year following the update;’ and, WHEREAS, on December 11, 2023, City Council adopted Resolution 23-056 stating that the City would combine the 2024 annual amendment process with the 2025 Periodic Review; and WHEREAS, the draft preliminary docket of potential amendments for the 2025 Periodic Review includes formal and informal amendment applications from the combined 2024 annual amendment cycle; and, WHEREAS, the Director of Planning and Community Development has recommended that the City postpone the 2025 annual amendment cycle until the year following the Periodic Review (2026) consistent with WAC 365-196-610(3)(a) and PTMC 20.04.020.D and given that: a. The City is required to complete a state mandated Comprehensive Plan Periodic Review in 2025; b. Planningand Community Development staff are operating at capacity for planning and permit functions and staff time will be committed to the 2025 Periodic Review, making simultaneous reviews of the annual amendments and the Periodic Review Resolution 24-043 Page 2 of 2 infeasible; and c. Adding additional amendments after thePeriodic Review’s preliminary docket is approved viapublic hearingsin early 2025isan unnecessary redundancy, a burden on resources, and inconsistent withlegal andregulatoryrequirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of theCity of Port Townsend that, pursuant to PTMC 20.04.040.D andstatelaws and rules under theGMA, the Comprehensive Plan annual amendment cycle willbe postponed to 2026 whilethe City engages in its Comprehensive Plan Periodic Review in 2025. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting th thereof, held this 16 day of December, 2024. ______________________________ David J. Faber Mayor Attest: _________________________________ Alyssa Rodrigues City Clerk Absent AHAHAHAH Location Chambers Chambers Chambers Chambers Chambers Chambers Chambers Jeff Co Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers ) Sewer Plan and CFP – www.cityofpt.us Coordinator Pay Range website City Item Advisory Board Appointment/Reappointments See SCHEDULE CITY OFFICES CLOSED CITY OFFICES CLOSED CITY OFFICES CLOSED Agenda --- change. Consent: Consent: Housing Consent: PCD Staff Retirement Transition FundsPCD Fee updatesSecond reading Comp Plan Amendment 2025 annual Comp Plan Amendment cycle suspended during 2025 Periodic Update2025 State Legislative AgendaEncampment updateSecond reading for End of Year Budget Supplemental to MEETINGS Tentative HOLIDAYCANCELED CANCELED CANCELED HOLIDAYCANCELEDCANCELED HOLIDAYCANCELED subject CITY only, 040 Port - draft is schedule 039 and LUP24 - (This LUP24 - Housing Fund Board and Budget Committee Meeting FinanceCulture and Society Committee of Type Special Session Council Culture and Society Comm Meeting City Council Business Meeting Hearing Examinerof Port Townsend Stormwater Improvements Hearing Special Session Civil Service Commission Special Session Parks, Recreation, Trees and TrailsAdvisory BoardPublic Art Committee Climate Action Committee Parks, Recreation, Trees and Trails Advisory Bd Jefferson County Council Planning Commission Council Infrastructure and Development Committee Arts Commission City Council Business Meeting Historic Preservation Committee Council Equity, Access and Rights Advisory Board Time 3:30 6:00 1:004:154:303:003:004:302:30 3:006:30 3:003:00 6:00 3:003:0012:.30 Dec 26 Date Dec 16 Dec 16 Dec 17Dec 17Dec 18Dec 19 Dec 24 Dec 24Dec 24Dec 25 Dec 25 Dec 26 Jan 1 Jan 1Jan 2 Jan 6 Jan 7Jan 8Jan 9 Day Mon Mon TuesTuesWedThurs Tues TuesTuesWed Wed ThursThurs Wed WedThurs Mon TuesWedThurs Chambers Chambers Chambers Chambers Chambers Chambers Chambers Jeffo Co Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Pink House Dec) - (Nov Standards Design Adoption and Engineering Renewals of Hearings UpdateRecords Management PoliciesMountain View Leases (December) BudgetContract November) Development Comm Oct.) September, July, May, Apr., Plan (Jan, (February, Review Group Civil Service Commission Planning Commission City Council Workshop Meeting Lodging Tax Advisory Committee Special Session Infrastructure and Development Committee Public Art Committee City Council Business Meeting Jefferson County Housing Fund Board Council Finance and Budget Committee Planning Commission Parks, Recreation, Trees, and Trails Advisory Bd City Council Business Meeting Historic Preservation Committee Council Infrastructure and Arts Commission City Council Workshop Meeting Library Advisory Board Comprehensive Workplan City’s 4:156:30 6:00 3:003:003:00 6:00 2:303:006:304:30 6:00 3:003:003:00 6:00 1:00 Collaborative and the to 20 Board Jan 9Jan 9 Jan 13 Jan 14Jan 15Jan 16 Jan Jan 22Jan 23Jan 23Jan 28 Feb 3 Feb 4Feb 5Feb 6 Feb 10 Feb 11 Update ThursThurs Mon TuesWedThurs Mon Wed ThursThursTues Mon TuesWedThurs Mon Tues IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period