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HomeMy WebLinkAbout120224 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. December 2, 2024 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order II.Roll Call III.Changes to the Agenda IV.Proclamation(s) or Special Presentation(s) A. Oath of Office- Police Officer B. Golf Park Annual Report V. City Manager’s Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII. Consent Agenda Action: Move to adopt the consent agenda and/or request to remove any individual item from the consent agenda. A. Approval of Bills, Claims and Warrants B. Approval of Minutes: November 4, 2024, November 12, 2024, November 18, 2024 C. Resolution 24-039 To Support Jefferson County’s Formation of a Separate Transportation Benefit District (TBD) for Unincorporated Jefferson County VIII. Public Hearing A. Ordinance 3343 Adopting the Budget for the City of Port Townsend, Washington, For the Fiscal Year Ending December 31, 2025 Proposed Action: Move to approve Ordinance 3343 Adopting the Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending December 31, 2025. i.Staff Presentation ii.Comments from members of the public iii. Response from staff iv. Questions from Council members v. Clarifying comments from the public, if necessary vi. Council deliberation and action B. 1. Ordinance 3345 Amending Port Townsend Municipal Code (“PTMC”) Section 12.04.160 (“Waiver/Modification of the Required Right-Of-Way and Transportation Improvement Standards”), PTMC Section 17.76.160 (“Variance”); PTMC Chapter 20.01 (“Land Development Administrative Procedures”); PTMC Chapter 1.14 (“Uniform Appeal Procedures of Administrative Decisions of Planning and Community Development Department and Public Works Directors”); and Providing for Severability and Establishing an Effective Date 2. Resolution 24-037 Rescinding Resolution No. 24-018 3. Resolution 24-038 Authorizing the Director of Planning and Community Development to Contract for On-Call Permitting Assistance; Authorizing the Director of Planning and Community Development to Fill New Positions in the Department of Planning and Community Development Contingent on Permit Revenue; and Declaring that the City has Amended the Port Townsend Municipal Code to Require a Meeting with Permit Applicants to Attempt to Resolve Issues Consistent with RCW 36.70B.160 1. Proposed Action: Move to waive Council Rules and approve Ordinance 3345 Amending Port Townsend Municipal Code (“PTMC”) Section 12.04.160 (“Waiver/Modification of the Required Right-Of-Way and Transportation Improvement Standards”), PTMC Section 17.76.160 (“Variance”); PTMC Chapter 20.01(“Land Development Administrative Procedures”); PTMC Chapter 1.14(“Uniform Appeal Procedures of Administrative Decisions of Planning and Community Development Department and Public Works Directors”); and Providing for Severability and Establishing an Effective Date 2. Proposed Action: Move to approve Resolution 24-037 Rescinding Resolution No. 24-018 3. Proposed Action: Move to approve Resolution 24-038 Authorizing the Director of Planning and Community Development to Contract for On-Call Permitting Assistance; Authorizing the Director of Planning and Community Development to Fill New Positions in the Department of Planning and Community Development Contingent on Permit Revenue; and Declaring that the City has Amended the Port Townsend Municipal Code to Require a Meeting with Permit Applicants to Attempt to Resolve Issues Consistent with RCW 36.70B.160 i.Staff Presentation ii.Comments from members of the public iii. Response from staff iv. Questions from Council members v. Clarifying comments from the public, if necessary vi. Council deliberation and action C. Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030 Proposed Action:Move to approve first ready of Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030. i. Staff Presentation ii. Comments from members of the public iii. Response from staff iv. Questions from Council members v. Clarifying comments from the public, if necessary vi. Council deliberation and action IX. Unfinished Business A. Ordinance 3342 Adopting the General Sewer Plan, Providing for Severability, and Establishing an Effective Date Proposed Action: Move to approve Ordinance 3342 Adopting the General Sewer Plan, Providing for Severability, and Establishing an Effective Date i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action X. New Business A. Emergency Preparedness Briefing Proposed Action: No Action Requested. Discussion Only. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action B. Ordinance 3346 Adopting 2024 Supplemental Budget Appropriations Proposed Action: Move to approve first reading of Ordinance 3346 Adopting 2024 Supplemental Budget Appropriations i. Staff presentation and Council questions ii. Public Comment iii.Council deliberation and action XI. Presiding Officer’s Report A. Ethics Policy Tasking B.Resolution 17-014 Affirming that the City is a Welcoming City that Promotes Policies that Foster Inclusion for All, Reaffirming the City’s Commitment to Serve all Residents and Visitors, and Clarifying the City Council’s Policy Related to Non-Discrimination in the Provision of City Services XII. Suggestions for Future Agendas XIII. Comments from Council XIV. Adjourn . 2024 December d ability, truly, day of 2nd Police Officer in and for the City OATH OF OFFICE Daniel LaTourette Thomas Olson, Chief of Police __________________________________ ____________________________________ ed and sworn to before me this b )) ss.) Subscri solemnly swear that I am a Citizen of the United States and the State of , do CITY OF PORT TOWNSEND Daniel LaTourette STATE OF WASHINGTON,County of JeffersonI,Washington; that I will support the Constitution and Laws of the United States and the Constitution and Laws of the State of Washington, and will to the best of my judgment, skill anfaithfully, diligently and impartially perform the duties of the office ofof Port Townsend, Jefferson County, Washington, as such duties are prescribed by law. Agenda Bill:AB24-178 Meeting Date: December 2, 2024 Agenda Item: Special Presentation Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: November 25, 2024 Departments:Administrative Contact Phone:360-379-2979 SUBJECT: Yearly report from the Friends of the Port Townsend Golf Park CATEGORY: BUDGET IMPACT: 0 Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Presentation Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: The City went through a robust community process to determine the uses of the golf course. The City entered into a 22-year lease with the Friends of the Port Townsend Golf Park to operate the nine-hole course and increase access to the general public. BACKGROUND This is the Friends of the Port Townsend Gol Park annual report. They took over operations of the newly established Golf Park in January 2024. Attachments: 1. Signed Lease 2. Presentation CITY COUNCIL COMMITTEE RECOMMENDATION:Be presented with the report and give guidance. RECOMMENDED ACTION: Receive report. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Environmental SustainabilityCommunity AccessFinancial SustainabilityAccountability Sundays in the Park 10 1Thanksgiving DayNew Years Day2 Intellectual and Developmental Disabilities eventsFun RunsMultiple golf and disc golf eventsSchool eventsE/W Trail this winter collaborating with City Parks N/S Plan in 2025Signage for Trails ooooooo Camas Prairie Park – 2024 Interim Report Presentation Port Townsend Golf Park Camas Prairie Park – 2024 Interim Report Presentation Port Townsend Golf Park PORT TOWNSEND CITY COUNCIL CONSENT AGENDA December 2, 2024 A. Approval of Bills, Claims and Warrants: Vouchers 175628 through 175743 in the amount of $1,387,125.85 Electronic Fund Transfers in the amount of $270,600.54 B. Approval of Minutes:November 4, 2024, November 12, 2024, November 18, 2024 C. Resolution 24-039 To Support Jefferson County’s Formation of a Separate Transportation Benefit District (TBD) for Unincorporated Jefferson County Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT November 12, 2024 City Council Business MeetingPage 1 of 3 DRAFT November 12, 2024 City Council Business MeetingPage 2 of 3 DRAFT November 12, 2024 City Council Business MeetingPage 3 of 3 DRAFT November 18, 2024 City Council Business MeetingPage 1 of 5 DRAFT November 18, 2024 City Council Business MeetingPage 2 of 5 DRAFT November 18, 2024 City Council Business MeetingPage 3 of 5 DRAFT November 18, 2024 City Council Business MeetingPage 4 of 5 DRAFT November 18, 2024 City Council Business MeetingPage 5 of 5 Agenda Bill AB24-169 Meeting Date: December 2, 2024 Agenda Item: Consent VII.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: John Mauro, City Manager Date Submitted: November 26, 2024 Department: Administration Contact Phone: 360-531-2916 SUBJECT: Resolution 24-039 To Support Jefferson County’s Formation of a Separate Transportation Benefit District (TBD) for Unincorporated Jefferson County CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $n/a Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: Background: Transportation Benefit Districts (TBDs) Washington State law (Chapter 36.73) allows cities and counties to form transportation benefit districts (TBDs) to raise revenue for specific transportation projects that are included in a transportation plan. TBDs are quasi-municipal corporations and independent taxing districts that typically raise transportation revenue through vehicle license fees and/or sales taxes. The City of Port Townsend created a Transportation Benefit District (TBD) on July 24, 2023, for the purpose of raising revenues for the City street system.The action was a result of 2-3 years of careful consideration and analysis of how the City manages the street system on behalf of the public, and included the Comprehensive Streets Program and the Financial Sustainability Initiative. It also reflected local impacts and needs related to a state-wide reduction in local street funding, that is affecting jurisdictions and their communities across Washington. The many presentations and materials from the City Council Infrastructure and Development Committee can be found here: https://cityofpt.us/engagept/page/comprehensive-streets-program. Jefferson County’s Intended Direction Over 110 cities in Washington State have created Transportation Benefit Districts (TBDs), concurrent with their city boundaries. At least five counties (or county areas) have also formed TBDs, including King County, Pierce County, Snohomish County, Thurston County, and Point Roberts (part of Whatcom County). The Jefferson County Administrator, in a letter dated November 18, 2024, to the City Manager, signaled Jefferson County’s intention to create a TBD for unincorporated Jefferson County transportation projects before the end of the year. It is expected that the County will pursue a councilmanic (non-voted) action to impose a $20 car tab fee and a 0.1% sales and use tax as revenue sources for the TBD. RCW 63.73.020 allows the participation of other jurisdictions, like the City of Port Townsend, in the county’s Transportation Benefit District, including pooling of funds for agreed projects that benefit both jurisdictions. While the letter assumes that the City is not interested in joining the TBD, such a decision is a policy decision in the City Council’s purview, which is why this item is before Council for consideration. The topic is anticipated to be discussed by the Board of County Commissioners on December 16, 2024. Staff Recommended Position While collaboration with regional jurisdictions and agencies has yielded tremendous benefits for city residents and the region, particularly over the past 5 years, staff recommends not joining the County’s TBD for reasons related to administrative efficiency, optimal resource allocation for city residents and visitors, and geographic equity with revenue generation. Instead, staff recommends a resolution indicating support and an intent to coordinate investments from separated revenue sources for mutual or greater benefit when feasible. ATTACHMENTS: Attachment A: Letter from County Administrator to City Manager dated 11/18/24 CITY COUNCIL COMMITTEE RECOMMENDATION: RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of Resolution 24-039 To Support Jefferson County’s Formation of a Separate Transportation Benefit District (TBD) for Unincorporated Jefferson County ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-039 RESOLUTION NO.24-039 A RESOLUTION TO SUPPORT JEFFERSON COUNTY’S FORMATION OF A SEPARATE TRANSPORTATION BENEFIT DISTRICT (TBD) FOR UNINCORPORATED JEFFERSON COUNTY WHEREAS, Washington State law (Chapter 36.73) allows cities and counties to form transportation benefit districts (TBDs) to raise revenue for specific transportation projects; and WHEREAS, Lack of local and regional transportation funding has caused a backlog in deferred maintenance with local street systems frequently and increasingly in general disrepair; and WHEREAS, The City of Port Townsend created a Transportation Benefit District (TBD) on July 24, 2023, for the purpose of raising revenues for the City street system; and WHEREAS, Jefferson County intends to create a TBD for unincorporated Jefferson County transportation projects through councilmanic action including a $20 car tab feeand 0.1% sales and use tax; and WHEREAS, RCW 63.73.020 allows the participation of other jurisdictions, like the City of Port Townsend, in the county’s Transportation Benefit District, including pooling of funds for agreed projects that benefit both jurisdictions; and WHEREAS, Collaboration with Jefferson County has yielded significant benefit to city and county residents and visitors and the City aims to coordinate with Jefferson County for mutual benefit as feasible; and WHEREAS, Joining TBDs together may cause challenges related to administrative efficiency, optimal resource allocation, and geographic equity with revenue generation; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Port Townsend, Washington, supports Jefferson County’s formation of aseparate Transportation Benefit District that provides regional benefits for County roads in a state of disrepair. The City Council may seek to coordinate investments where feasible for mutual or greater benefits to our communities. ADOPTED by the City Council of Port Townsend, Washington, at a regular meeting thereof, held this 2nd day of December 2024. ___________________________________ David Faber Mayor Attest:_ ________________________________ Alyssa Rodrigues City Clerk Agenda Bill AB24-170 Meeting Date: December 2, 2024 Agenda Item:VIII.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams, Finance Director Date Submitted: December 2, 2024 Department:Finance& Technology Services Contact Phone:360-379-4403 SUBJECT: Second Public Hearing for 2025 City Manager Proposed Budget CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: The legislative body must hold a public hearing on the proposed budget and the revenue sources to support the operating and capital expenditures for the coming year. Opportunity is given to receive public testimony on the proposed budget and its revenues sources through the process of opening and closing the first public hearing on this matter. The final public hearing on the 2025 budget and revenue sources occurred on November 18, 2024, with final adoption anticipated on December 2, 2024. The City Manager’s Proposed 2025 Budget is presented for Council discussion and deliberation. 2025 Proposed Budget by Section 1. Ordinance 3343 Budget Adoption 2. 2025 City Manager Budget Message and Overview 3. 2025 All Funds Combined Summary 4. 2025 Staffing and Compensation Summary 5. 2025 Capital Improvement Summary and Capital Projects 6. City of Port Townsend Policies Notes: Salary Schedule has been updated to include five new positions; Community Services Director (to replace Library Director), Arts & Culture Coordinator, Water Maintenance Worker, Streets Operator I, and Parks Maintenance Worker. Policy considerations as presented in the budget process are showing with track changes, which will be incorporated following adoption of the budget. ATTACHMENTS: 1. Ordinance 3343 2. Ordinance 3343 Exhibit A –City of Port Townsend 2025Proposed Budget 3. City Manager Budget Message and Overview 4. 2025 All Funds Combined Summary 5. 2025 Staffing and Compensation Summary 6. 2025 Capital Improvements Summary and Capital Projects 7. City of Port Townsend Financial Policies, Revised 2024 (draft) 8. City of Port Townsend Purchasing Matrix – Bid Limits & Signing Authorization CITY COUNCIL COMMITTEE RECOMMENDATION: RECOMMENDED ACTION: Move to approve Ordinance 3343 Adopting the Proposed Budget for the City of Port Townsend, Washington for the Fiscal Year Ending December 31, 2025. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3343 Page 1 of 2 ORDINANCE NO.3343 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF PORT TOWNSEND, WASHINGTON, FOR THE FISCAL YEAR ENDING DECEMBER 31, 2025 WHEREAS, the City Manager of the City of Port Townsend, Washington, completed and placed on file with the City Clerk a proposed budget and estimate of the amount of monies required to meet the public expenses, bond retirement and interest, reserve funds and expenses of government of the City for the fiscal year ending December 31, 2025 (the “2025 Preliminary Budget”), and a notice was published that the City Council would conduct a public hearing on th the 18of November 2024at 6:00 p.m., at City Hall for the purpose of receiving public testimony regarding the preliminary budget for the 2025 fiscal year; and WHEREAS, the City Council held a public hearing on November 18, 2024 at which all taxpayers were heard who appeared for or against any part of the preliminary budget; and WHEREAS, following the public hearing, the City Council met in City Council Chambers on December 2, 2024, to consider the 2025 Final Budget and receive further public comment, and made adoptions and changes, as it deemed necessary and proper; and WHEREAS, the 2025 Budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Port Townsend for the purposes set forth in the 2025 Final Budget, and the estimated expenditures in each fund set forth in the 2025 Final Budget are all necessary to carry on the government of the City for fiscal year 2025, and are all necessary to meet the various needs of the City during the period; NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1.The budget for the City of Port Townsend, Washington, for the fiscal year 2025, is hereby adopted at the fund level as set forth in the document entitled “City of Port Townsend Final Budget 2025,” a copy of which has been and now is on file with the office of the City Clerk, and by this reference is incorporated into this Ordinance. Section 2. Estimated revenues, including fund balances for working capital for each separate fund of the City of Port Townsend, and aggregate totals for all such funds combined, for the year 2025, are set forth in summary form in Exhibit A attached, and by this reference are incorporated in this Ordinance, and are appropriated for expenditure at the fund level during the 2025budget year. Section 3.The City Clerk is directed to transmit a certified copy of the City of Port Townsend Final Budget 2025 to the Office of State Auditor and to the Association of Washington Cities. Ordinance 3343 Page 2 of 2 Section 4. This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular nd meeting thereof, held this 2 day of December 2024. _____________________________ David J. Faber Mayor Attest: Approved as to Form: _____________________________ ________________________________ Alyssa Rodrigues City Attorney City Clerk 2025 ADOPTED BUDGET TABLE OF CONTENTS Adopted December 2, 2024 SECTIONPAGE 3136!Djuz!Nbobhfs!Cvehfu!Nfttbhf2 3136!Gvoe!Tvnnbsjft32 Tubggjoh!'!Dpnqfotbujpo!Tvnnbsz71 Efcu!Dbqbdjuz!boe!Hsbqit79 DJQ!Tvnnbsz!boe!Qspkfdu!Qbhft81 3136!Tusbufhjd!Xpslqmbo23: Qpsu!Upxotfoe!Gjobodjbm!Qpmjdjft246 Qpsu!Upxotfoe!Qvsdibtjoh!Qpmjdz269 Dpvodjm-!Dpnnjuufft!'!Bewjtpsz!Cpbset328 City of Port Townsend Library Fund Budget Detail and Summary Goal Statement: The City ission is: Uplifting our community through reading, learning, connection, and creativity. Main areas of work: Books and material circulation, databases, e-books and e- web resources, interlibrary loan Programs and events, including youth, teen, and adult programming. Staff response to patron requests and associated services Building strong relationships with community partners to deliver strong social and emotional infrastructure to the community. Access to technology Access to services, collections, and spaces with diversity, equity, and inclusion being paramount to library work https://ptpubliclibrary.org/sites/default/files/fileattachments/library/page/7905/ptpl_strate gic_plan_2021-25_updated_for_2024_.pdf 2025 Key Goals: We will use our Core Services, partnerships, assets, and resources to continue to advance four Strategic Initiatives designed to help us be the best possible library for the Port Townsend community: o Increase equitable access to library offerings to serve all Port Townsend residents and visitors according to their needs, interests, and abilities. o Build community as a trusted convener and connector, both within and beyond library walls. o Help our Port Townsend community learn, do, create, and share. o Make efficient and effective use of local and regional resources. 2025 Work Plan: Library Capital Projects: Pink House exterior restoration Help further produce "How Your City Works" programs and materials. Work through issues with financial sustainability, including options analysis on balancing revenues and levels of service. City of Port Townsend Street Operations Fund Budget Detail and Summary Street Operations Goal Statement: The City of Port Townsend Streets and Collections Division of Public Works has the primary responsibility of maintaining city streets, the wastewater collections system, and the stormwater collection system. Maintenance includes street repair, vegetation control, garbage management, special projects in right of way, event support, sidewalk repairs, annual cleaning of sewer and stormwater pipes, catch basin and maintenance holes maintenance, sweeping, and snow plowing. 2025 Key Goal: A primary goal of this division is to continue to increase investment on drainage and street repairs. This will involve drainage control work and moving to hot mix asphalt patching compared to cold mix pothole repairs. This transition was successful in 2023 with investment of banked capacity (property tax) into a number of City streets that have fallen into disrepair. . Another primary goal is to implement the General Sewer Plan with methodic inspection and to begin to rehabilitate the aging sewer collection system. 2025Work Plan: The division will continue complete the 2022 and 2023 banked capacity road restoration projects.. Implement the Comprehensive Streets Program through investment of new revenue associated with the Transportation Benefit District. Perform annual hot spot pavement repairs. Support an arterial street chip seal preservation project. Support overlay of Tyler Street Begin systematic sewer inspection program with new video camera documentation equipment.. The street division works closely with the engineering division to implement a number of projects throughout the year. Please refer to the engineering writeup for more details. Continue to implement a newly developed city-wide ditch maintenance program. This program strives to correct drainage deficiencies ahead of paving project to prevent premature deterioration of pavement due to saturation of the underlying soils. ---- 780000290008433 200000940006479 380000420000963 ,,,,,,,,,,,,,,, 730509440002507 343757631336481 4412613656 ,,, l 222 a t o T -------------- 00 00 99 ,, 77 84 155,000 232,900 547,900 35 e r u t u DJQ F ----- 94 91 60 ,, 02 30,00095,00060,00069,24930,00030,00018,360 32 5 270,000 175,000 261,450 310,000 33 ,, 2 1,303,654 11 0 2 ---------- Hpwfsonfou 59 47 34 ,, 77 19,00065,00062,06818,360 24 167,327443,808170,142729,119 9 7 4 2 0 2 ll Hfofsbm aa tt j oo o d r T T n P v p u d e x F Pa I E R e s P C h I e . gr l t c C 412 d e i n a s n s i t r iv n v n s n r ea e u O o u oe e n i F i ) r stM to S ded t y r a e a x r nn H r GSe r y c r a&s t ueu r e i e rr we e T l FpsF u r p n he oo s ff b lpl o gu cO u O S t a e aa ( i n S O ss t rr i r s d mtt d mt e eTe rdd g e g a nn n r n t Ce e m nEn onn d Gvoe aa n p e rfao e e i eorre rtEftD oo ol p p d GASRLACGGBBWSSFG x x n E E u FG/F OH and Misc d n 0305009150512500 a 1013589005511911 t 0111111333344450 s n e e u m n G n e G r v e e e e v us R o nn e G e d 1 v p l e 0 t e x a c 3 r RE e e ll j d aa n ttn o e r oou PG TTF ----------------------- 70,00010,13190,00030,00010,13130,00010,000 530,000730,131680,000 730,131 Total Revenues Total Expenditures - - Future Budget Future Budget - - 2025 Budget2025 Budget - 3,442 70,00090,00030,00030,000 151,313341,313367,532 400,974 Year EndYear End 2024 Estimate 2024 Estimate - 85,50090,000 175,500 2024 Budget2024 Budget 0 2,078 103,971103,971222,737 224,815 2024 Actual2024 Actual 6,558 10,13110,131 378,687388,818312,468 329,157 Revenues Prior Year Prior Year Expenditures - 70,00010,13190,00030,00010,13130,00010,00010,000 400,000130,000680,000720,131 730,131730,131 Budget 2024 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Revised Project - 10,13190,00010,13110,00010,000 400,000130,000120,500400,000410,131 750,631420,131 Budget 9/23 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ - 10,13150,00050,000 400,000 130,000 350,000 350,000 540,131400,000 Project Budget $ $ $ $ $ $ $ $ $ $ General GovernmentN/A SubtotalSubtotalSubtotal Grant Design Engineering / PermittingConstruction City Hall underwent a remodel in 2007 and left many parts of the project incomplete. In 2021 a front counter was added to the lobby. After space planning in 2022, a continued phased approach to upgrading the City Hall office spaces on floors 2R and 3 were recommended. These floors were never completed in the earlier remodels of City Hall. The work proposed includes sound control, HVAC, carpet replacement, furniture, and conference room development. In addition to the office space modifications, ARPA funding provided for Council upgrade of badly outdated electronics associated with audio and visual equipment.ARPA Phase 2 and CarpetsARPA Phase 1Council Chambers (ARPA)Jefferson Co. Historical SocietyARPA - Second FloorARPA - First Floor CarpetCity Hall Phase IICity Hall Phase ICity Hall Phase III (2nd floor conference room)PermitCity Hall Phase I, II, III, ChambersJefferson Co. Hist. SocietyFirst Floor Carpet Project ManagementProject Contingency Eligible for 1% for the Arts 111111 RevenueTotal RevenueExpenseTotal Expense City Hall Upgrades Phase 2 & Council Chambers Audio Visual Updates Project Description -------------------------- 1,414 8,702 150,000150,000139,884 150,000 Total Revenues Total Expenditures - - Future Years Future Years 1,249 69,24969,24950,993 52,242 2025 Budget2025 Budget 2,000 65,00065,00063,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 4,000 74,00074,00065,641 69,641 2024 Budget2024 Budget 2,244 1,025 50,30950,30946,920 50,189 2024 Actual2024 Actual 1,414 5,453 15,75115,75125,891 32,758 Revenues Prior Year Prior Year Expenditures - 5,000 5,000 150,000145,000145,000 150,000150,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Bond fund - not eligible Design Engineering / PermittingConstruction The City is in the process of reconciling the Cherry Street housing project that did not pencil out. This project involves generally preparing the property for disposition.Bond FundsProfessional Serv.KD&SDemoFence RentalMisc Project Management Engineering Serv Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Cherry St. Property Disposition Project Description 3AAAAABBBBBCCCCD ------------------------- 16,75015,00067,50032,000 349,350349,350218,100 349,350 Total Expenditures Total Revenues 11,16710,00045,00021,333 232,900232,900145,400 232,900 Future YearsFuture Years - 5,583 5,000 22,50072,70010,667 116,450116,450 116,450 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - - 16,75015,00067,50099,25032,000 32,000 349,350218,100 218,100 349,350349,350 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Tree PlantingAdminConsultants Design Engineering / PermittingConstruction / Supplies Sather park and Bishop Canyon are the beneficiearies of a Department of Natural Resources Grant. This project aims to remove invasive species from Bishop park (passive) and planting of new trees in both Sather Park and Bishop Park over the next three years. Grant will be managed by the Parks Department. Washington State DNR Community Forestry Assistance GrantCommunity EngagementTree InventoryConsultant Assistance Project ManagementProject Contingency Eligible for 1% for the Arts Grant 301 1 USDA USF Project DescriptionRevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ---------------------- 2,500 75,00017,500 250,000250,000500,000100,000305,000 500,000 Total Expenditures Total Revenues - 7,500 2,500 155,000305,000 155,000 315,000 Future Years Future Years 95,00075,00010,000 250,000345,000100,000 185,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 2,500 75,00017,50017,500 250,000250,000100,000175,000305,000305,000 500,000500,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Additional public restrooms downtown have been discussed for a number of years. In particular, a restroom facility toward the Ferry Terminal would nicely compliment the existing Cotton Building Restrooms. Funding of restrooms is a shared between Lodging Tax dollars and Sewer Fund resources. The sewer fund is able to contribute to restrooms to support public health and sanitation, while lodging tax recognizes the tourism benefits of public restrooms.Lodging TaxSewer OperatingArchitecturalProperty PurchaseConstruction Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense New Restroom Downtown Project Description ------------------- 7,000 6,421 7,000 26,69536,46119,60749,85910,533 500,000162,951115,000804,646475,107151,557 756,544 Total Expenditures Total Revenues - - Future YearsFuture Years - 3,703 115,000115,000106,557 110,260 2025 Budget2025 Budget - - 22,39545,000 67,395 Year EndYear End 2024 Estimate 2024 Estimate 80,00080,000 252,000252,000584,000100,000504,000 684,000 2024 Budget 2024 Budget - 368 6,597 15,430 22,395 2024 Actual 2024 Actual 7,000 6,421 3,297 26,69536,46119,60749,85910,533 500,000162,951696,646452,712 578,889 Revenues Prior Year Prior Year Expenditures ----- ---- 7,0006,069 7,000 36,49141,32649,85997,25410,53317,533 500,000162,951115,000475,107151,557 1,372,0001,372,0002,035,155 9/24 2,149,9512,149,942 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,000 43,50043,50025,00075,000 507,000100,000150,000500,000504,000546,000150,000157,000 1,372,0002,500,0001,700,0001,372,0002,419,5003,150,0003,796,000 6,372,5006,372,500 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC (Fund 495) CleanupMowingGarbageConstruction engineeringNot eligible - Grants and Utilities The City received two grants for affordable housing in 2021 from the State Department of Commerce. An additional Federal Grant was received for sewer infrastructure. The funding is directed to create land available for affordable housing through acquisition of property and the construction of sewer infrastructure to support full development of the land. The project has been master planned and will provide over 300 housing units serving a range of income levels. The sewer portion of this project is included on a separate capital sheet entitled the "Mill Road Lift Station".State Affordable Housing GrantCity Funds Affordable Housing fundsJefferson County ARPA City General Funds (Abatement and Mowing)City General Funds Transfer In 2025Federal Grant for State Utility Grant (CHIP) for SewerJefferson County Health Land Purchase / Permitting / Design Land PurchasePlanning and PermittingCultural resourcesMill Road Lift StationMarketing Construction Sewer Lift Station and Force main Project Management/Design Engineering Miscelaneous Project Contingency Eligible for 1% for the Arts 141441146 RevenueTotal RevenueExpenseTotal Expense Affordable Housing Project Description AAASBBVVCXYD --------------------------- 171 40,00012,15075,00052,06875,000 127,150 127,239 Total Expenditures Total Revenues ---- - Future YearsFuture Years 75,00075,00075,000 75,000 2025 Budget2025 Budget 12,15012,15022,967 22,967 Year EndYear End 2024 Estimate 2024 Estimate - 40,00012,15052,150 2024 Budget 2024 Budget - 22,967 22,967 to date to date 2024 Actual year 2024 Actual year 171 40,00040,00029,101 29,272 Revenues Prior Year Prior Year Expenditures -- 171171 40,00012,15075,00052,06975,000 127,069 127,150127,240 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 5,000 5,000 40,00090,00035,00010,00010,00060,00090,000 150,000 165,000165,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Repair work and grants Design Engineering / PermittingConstruction The existing Kah Tai restrooms were originally constructed with grant funding from RCO. The restrooms have fallen into disrepair and have suffered severe vandalism over the years. As a result, the restrooms have been closed for a number of years. The City desires to re-open the restrooms and establish an RV caretaker site to minimize the effects of vandalism. RCO funding was not received and thus the City is utilizing General Fund reserves to complete the project.2023 Banked CapacityARPARCO Grant (Unsecured) - No match requiredGeneral Fund Transfer InPlumbing PermitDemo PermitPhase 1 - care taker sitePhase III (restroom repairs)Project ManagementProject Contingency Eligible for 1% for the Arts 4111 RevenueTotal RevenueExpenseTotal Expense Kah Tai Restrooms and Care Taker Facility Project Description AAAAABBBBBCCCCD 0 -------------------- - - 715106 2,023 76,98779,14280,00080,00079,09879,186 316,129 155,000 316,128 Total Expenditures Total Revenues - - Future YearsFuture Years -- 2,023 80,00080,000 160,000 155,000 157,023 2025 Budget2025 Budget 518 76,98779,14279,09822,911 156,129 102,527 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- 518 76,98779,14279,09822,911 156,128 102,527 2024 Actual2024 Actual - 197106 56,275 56,578 Revenues Prior Year Prior Year Expenditures ` ---- 715106 2,0232,844 76,98779,14280,00080,00079,09879,186 155,000 313,284 316,128316,128 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,0005,0005,000 62,20933,00079,09795,20910,000 25,000 100,000 167,810 174,306 370,019184,306 Budget 9/23 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,7912,5002,5005,000 62,20933,00030,500 100,000167,810167,500198,000 370,810203,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ N/A Windows Windows Windows WindowsRestrooms SubtotalSubtotalSubtotal Repair work and partial grant The 1989 addition to the Port Townsend Library has windows with frames that are beginning to rot due to moisture intrusion and window failure. This project replaces the windows for this portion of the library. The source of funds for this project are bond revenues as well as American Rescue Plan Act funds as well as a Department of Commerce Grant. This project also rehabilitates the outdated bathrooms. Additional funds from the grant will be used in 2025 to make other upgrades to improve the longevity of this building.Bond Fund - Real Estate Excise Tax - Federal Grant (ARPA) - DOC (added in 2024) - Bond Fund - DOC Phase II GrantGeneral Fund Transfer In Design Engineering / PermittingConstruction WindowsRestroomsPhase II remaining grant Project Management WindowsRestroomsPhase II remaining grant Project Contingency Eligible for 1% for the Arts 3411311 RevenueTotal RevenueExpenseTotal Expense Library Windows & Restrooms Project Description AAAAABBBBCCCD -------------------- 106426 3,0003,000 52,33429,969 191,000127,327318,327161,165 249,999 Total Expenditures Total Revenues - - Future YearsFuture Years --- 2,1461,114 130,919 134,179 2025 Budget2025 Budget 1,500 91,00020,000 21,500 127,327 218,327 Year EndYear End 2024 Estimate 2024 Estimate -- 614500 (2,019) 11,485 135,000 145,580 2024 Budget2024 Budget -- 714 714 to date 2024 Actual 2024 Actual year 854386106426 10,24652,33429,969 94,320 100,000100,000 Revenues Prior Year Prior Year Expenditures 106426 3,0003,0003,0003,532 52,33429,96950,00052,33429,969 117,697161,165 243,468 250,000250,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ - 500 2,0001,000 3,500 61,00030,00050,00059,00028,500 100,000 150,000 237,500 241,000241,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal YźƷĭŷĻƓ {ŷĻƌƷĻƩYźƚƭƉƭ {źŭƓƭ.źƭŷƚƦ tƌğǤŭƩƚǒƓķ Kitchen ShelterKiosks SignsBishop PlaygroundKitchen ShelterKiosks SignsBishop PlaygroundBank Capacity Agreement does not allow for art contribution Design Engineering / PermittingConstruction The City Council allocated funding to several parks project as part of the 2022 Banked Capacity (property tax). The projects include reconstruction of the Kitchen Shelter at Chetzemoka Park, installation of Kiosks at the City Parks and install trail signs identifying the right of way, and installation of a new swing set at Bishop Park. A donation dedicated to Chetzemoka Park also will be applied to the kitchen shelter reconstruction.Banked CapacityDonations - Kitchen Shelterbishop permit Project ManagementProject Contingency Eligible for 1% for the Arts 44446 Parks 22 Banked Capacity Project Description RevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ----------------------- 5,1773,8333,3982,000 13,35865,00018,97150,000 175,000262,368188,000 262,368 Total Expenditures Total Revenues - - Future YearsFuture Years 1,500 65,00050,000 175,000240,000188,000 239,500 2025 Budget2025 Budget -- 500 13,35813,35813,256 13,756 Year EndYear End 2024 Estimate 2024 Estimate (182) 7,4891,500 95,30795,30786,500 95,307 2024 Budget2024 Budget 1,228 1,228 2,949 2,697 1,228 6,874 to date 2024 Actual 2024 Actual year 5,1773,8339,0105,7153,398 9,112 Revenues Prior Year Prior Year Expenditures - 2,0002,000 22,36865,00022,36822,36850,000 175,000188,000238,000 262,368262,368 9/24 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 1,5001,500 40,00012,00012,00086,50040,000 100,000126,500 140,000140,000 9/23 Revised Budget $ $ $ $ $ $ $ $ $ $ $ 35,00035,00020,00020,000 100,000 205,000 250,000 250,000 305,000 305,000 Project Budget $ $ $ $ $ $ $ $ $ $ N/A Pink HousePink House Pope Marine Permit Pope Marine SubtotalSubtotal Pink House Pope MarineRepair work and grant funding The Charles Pink House and Pope Marine buildings are suffering severe exterior deterioration in the siding and trim. The City has evaluated the repair costs and will be making repairs to the degree that funding is available. This budget transfers revenues from ARPA to REET. ARPA (Initial Allocation) (103-)Friends of Library BondFuture GrantGeneral Fund Transfer InReal Estate Excise Tax Design Engineering / Permitting Terrapin Contract $12,000 Construction Pink HousePope MarineMiscelaneous Pink HouseMiscelaneous Pope Marine Project Management Enigeering AdministrationSubtotal Project Contingency Eligible for 1% for the Arts 11163144 Pink House & Pope Marine RevenueTotal RevenueExpenseTotal Expense -------------------- 30,00030,00030,00030,00030,00030,00030,00010,000 210,000 200,000 210,000 Total Expenditures Total Revenues - - Future Years Future Years 30,00030,00030,00030,00030,00030,00030,00010,000 210,000 200,000 210,000 2025 Budget2025 Budget $ - - 2024 2024 Estimate Estimate Year EndYear End - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 30,00030,00030,00030,00030,00030,00030,00010,00010,000 200,000 200,000 210,000210,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 411-403411-405412-110510199-091199-132N/A - design study SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The existing PW shops located on Beech St. houses the Public Works Department divisions of fleet maintenance, streets, wasteawter collections, storm water collections, and water distribution crews. In addition, the parks maintenance and facilities maintenance divisions do not have adequate shops with parks based out of the old water barn on Harrison Street and the offices locatd at Mountain View. This current Beech street site consists of older portable units that have reached their useful life expectancy and is undersized for such a large crew. The site is also located in the middle of a residential neighborhood and the property could be better suited for housing. This first step in this project will be to hire a consultant to develop a schematic design towards building a new Muncipal Service Center adjacent to our Water Quality site. Funds for this project will be split between the seven departments that will operate out of this facility. Water DistributionWW CollectionsStormStreetsFleetFacilitiesParksSchematic Design Consultant Project Management Staff support and management Project Contingency Eligible for 1% for the Arts Public Works Shops Project Description Revenue 4444444 Total RevenueExpenseTotal Expense --------------------- 400 5,0001,0001,600 40,00019,00059,00022,00029,000 59,000 Total Expenditures Total Revenues - - Future YearsFuture Years -- 400 1,600 22,000 24,000 2025 Budget2025 Budget 5,0001,000 40,00019,00059,00029,000 35,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 400 5,0001,0006,0001,6001,600 40,00019,00022,00029,00051,000 59,00059,000 Project Revised $ $ $ $ $ $ $ $ $ $ $ $ $ Budget 9/24 - -- Project Budget $ $ $ Yes SubtotalSubtotal For city funds only In 2024 with the recommendation from PRTTAB, and approval by the City Council along with fund raising from the community, installation solar lighting at the Skate Park will occur. Council accepted a gofund me donation in the amount in the amount of $19k from local community members. Lighting of the skate park is referenced in the PROS Plan as a need for more night time acitvities for the youth of Port Townsend.General Fund Transfer InParks Donation Design Engineering / Permitting Schematic Design and engineeringPermit Construction InstallationMaterials - solar lights Project Management engineering services Project Contingency Eligible for 1% for the Arts 46 RevenueTotal RevenueExpenseTotal Expense Skate Park Lighting Project Project Description 507070700593 509190900574 108730300525 ,,,,,,,,,,,, 274010050134 68762066352 20264524078 ,,,,, l 17111 a t 111 o T -------- 00 00 00 ,, 00 50,00015,000 33 765,000 830,000 88 e r u t u F ---- 48 28 84 ,, 2,019 01 DJQ 92,35534,978 57 5 521,000 206,342 500,000 39 ,, 2 2,029,1083,936,510 33 0 2 - 15 35 70 ,, Tusffut 2,981 03 36,286 52 100,000262,155516,000167,542215,055260,397460,000 80 4 ,, 4,866,6026,986,769 67 2 0 2 416 ll aa tt oo T T s v p t e x e d E R e a Gvoe r e t h S r s s r e n n v o f o o o i i st t s a d e a n r r c n s a e r ep n e u i o paf u r p s L l o u m OC O / t e a i Sd s t r s t d mmA e Te g a n n rr n C e En D a n p e roo e i re rtEttD W B p p d ASTRGSSSPG x x n E E u FG/F OH and Misc d n 3015524500 a 0113011941 1111344450 s e u n t e S v e e e us R nn e e d 5 v p e 0 t e x c 3 t RE e e ll j d e aa ttn o r t r oou PS TTF ----------------------- 75,00088,00050,000 763,000838,000113,000587,000 838,000 Total Expenditures Total Revenues 50,00088,00025,000 650,000587,000 700,000 700,000 Future Years Future Years 25,00025,000 113,000138,000113,000 138,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00088,00050,00050,000 763,000113,000113,000587,000675,000 838,000838,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal 19th Street is a main corridor fo pedestrians, bicyclists, and motorists. The corridor connects the Mountain View Campus, Golf Course, Salish Coast School as well as crosses the valley separating Castle Hill from Uptown. The existing rodaway configuration is a large open street which induces high vehicle speeds. About half of the corridor has sidewalks. This project will enahnce pedestrian safety by installing sidewalks between Landes and the existing sidewalk near San Juan. It will also include traffic claming and enhanced crossings. This project is funded through the State Highway Safety Improvement Program and reflects improvements needed in the City's Local Road Safety Plan. HSIP Grant (Federal)Transportation Improvements Funded (TBD)Design Engineering / Permitting Consultant Construction Construction ContractCN Engineering Project Management Eng Interfund Project Contingency Eligible for 1% for the Arts 11 19th Street Safety Project Project Description RevenueTotal RevenueExpenseTotal Expense -------------------------- 40,00050,00060,00032,00020,000 414,000 454,000 282,000 444,000 Total Expenditures Total Revenues - - Future Years Future Years 6,6477,298 40,00040,00060,00018,874 282,000 374,820 2025 Budget2025 Budget 5,000 25,00010,000 40,000 304,000304,000 Year EndYear End 2024 Estimate 2024 Estimate - 3,2226,0008,000 50,00030,00049,00031,00017,00038,691 275,264 508,177 2024 Budget2024 Budget ----- 4,627 12,118 16,745 to Date 2024 Actual2024 Actual 3,1267,702 18,353 29,180 110,000 110,000 Revenues Prior Year Prior Year Expenditures ------ 40,00050,00050,00060,00032,00020,00052,000 404,000 282,000 342,000 444,000444,000 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9,000 75,00060,00040,00050,00050,00060,00049,00031,00032,00015,00011,00067,000 38,691 414,000 293,309 433,309 589,000589,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Banked Capacity Agreement Does not allow for art contribution Design Engineering / PermittingConstruction The City Council authorized expenditure of 2022 banked capacity (property tax) revenue for parks and streets projects. The Street projects in this budget include construction of sidewalks on 9th Street between Hancock and McPherson, ADA improvements at Mountain View on Blaine Street, ADA improvements at the intersection of Lawrence and Tyler Street, and paving of Milo Street, a portion of the Valley Trail.Banked CapacityWater SDC (495)Sewer SDC (495)Stormwater (412)Design Consultant 9th, BlaineDesign Pacific9th St, and BlainePacific Project Management 9th St, and Blaine Pacific Project Contingency Eligible for 1% for the Arts 2022 Banked Capacity - 1000.1 (Pacific Avenue), 1000.2 (9th Street Sidewalk), 1000.3 (ADA Ramps)Project Description Revenue 4444 Total RevenueExpense ABCD Total Expense --------------------------- 48,298 868,000251,970819,702107,075144,895 1,119,970 Total 1,119,970 Expenditures Total Revenues - -- - Future Years Future Years -- 57,07537,764 152,842152,842551,862113,292 759,994 2025 Budget2025 Budget 5,000 65,00065,00050,00015,000 125,000 195,000 Year EndYear End 2024 Estimate 2024 Estimate $ 62,993 125,985125,985737,800188,977130,200 1,119,970 2024 Budget2024 Budget 19,32019,32036,43811,398 47,836 datedate 2024 Actual To 2024 Actual To 5,534 34,12816,603 868,000902,128142,839 164,976 Revenues Prior Year Prior Year Expenditures - 48,298 868,000 251,970 819,702 107,075 926,777 144,895 193,193 1,119,9701,119,970 Project Budget $ $ $ $ $ $ $ $ $ $ $ StreetStormStreetStormWaterStreet (25%)Storm (75%) SubtotalSubtotalSubtotal Banked Capacity does not allow for art contribution The City proposes to invest up to 868,000 of banked capacity (property tax) into repair of streets. This project will include a number of stormwater management improvements prior to applying repair treatment to the street. Banked CapacityStormwater Design Engineering / Permitting In-house engineering Construction Project ManagementProject Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense 2023 Banked Capacity Street Repair Projects - 1000.4 Project Description ABCD ------------------- 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 Total Expenditures Total Revenues - - Future Years Future Years 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 5,0005,000 25,00050,00025,00015,00020,00015,00050,00065,00010,00015,000 100,000100,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 111111111 SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu The voter enacted Transportation Benefit District sales tax of 0.3% funding includes approximately $25,000 for traffic calming and approximately $50,000 for pedestrian safety. Additionally, the City fee in lieu collections for sidewalk are lumped into this project with the goal of connecting the city's sidewalk network and providing improved comfort for non-motorized users.TIF - Traffic Calming TIF - Pedestrian Safety - SidewalksFee in lieu for Sidewalk Construction Design Engineering / Permitting In house traffic calming EngineeringIn house Sidewalk Design Engineering Construction Traffic calming InfrastructureSidewalk Construction Project Management Traffic Calming Guide BookAdmin Project Contingency Eligible for 1% for the Arts 2025 Active Transportation Project (Traffic Calming and Sidwalks)Project Description Revenue 444 Total RevenueExpenseTotal Expense ---------------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 Total Expenditures Total Revenues - - Future Years Future Years ------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 15,00015,00015,00015,000 170,000264,618264,618140,000404,618 434,618434,618 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Every other year, funds from the Transportation Benefit District will go to pavement preservation in order to extend the life of the City streets. Pavement preservation usually consists of Chip Seal or Overlays along with spot repairs. 2025 will be the first year of a implementing a pavement preservation project since the beginning of the Transportation Benefit District in 2024. The City received a TIB grant to support this effort in 2024.Transportation Improvement Funded (TBD)TIB APP Grant Application - Chip SealIn-house Engineering - TIB GrantContract - TIB GrantMatch Project Management Administration - TIB Grant Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense 2025 Chip Seal Project Project Description 41 -------------- 2,4135,174 85,70270,07714,831 617,190363,693202,000241,202402,680678,581189,455622,873 2,709,8681,442,0826,066,8304,487,806 Total 6,068,797 Expenditures Total Revenues $ - - Future YearsFuture Years $ ------- 64,00050,00014,064 64,064 228,444292,444 2025 Budget2025 Budget $ ----- 5,174 66,24270,07714,831 262,155138,000194,155100,055189,455404,938 2,003,5151,403,6624,167,7844,101,314 4,785,789 Year EndYear End 2024 Estimate 2024 Estimate $ $ -- 8,3442,0709,460 (6,555) 68,69313,58835,634 (43,992) 100,649342,680140,537342,680 2,065,0771,367,0823,937,6263,738,122 4,246,444 2024 Budget2024 Budget $ $ 777 441 11,43994,21338,449 103,235 1,252,1281,328,1202,725,1263,979,256 4,082,932 2024 Actual 2024 Actual $ 2,413 38,42047,04719,460 477,909617,190101,538302,625678,581336,492203,871 1,606,602 1,218,944 Revenues Prior Year Prior Year Expenditures $ $ $ $ Prior Year Expenditures -- 8,2285,174 85,702 30,629 26,337 70,077 14,831 621,515363,693202,000241,202402,680613,387678,581189,455622,873642,878 2,709,8681,442,0824,487,8064,747,338 6,068,742 6,068,797 Budget 9/24 Budget 9/24 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - 7,9263,593 9,460 75,831 30,792 63,588 10,769 621,515363,693234,263342,680608,387647,105190,537342,680417,498431,860 2,493,2881,442,0823,888,1224,484,927 5,573,352 5,563,892 Budget 7/23 Budget 7/23 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 6,242 34,216 13,217 92,877 12,833 621,515270,000240,000115,000250,000755,854803,287190,937250,000197,810216,885 2,629,6181,442,0823,322,8293,856,643 5,568,215 4,876,815 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Project BudgetProject BudgetNo SubtotalSubtotalSubtotal Grant funding not eligible and Staff Administration Design Engineering / PermittingConstruction The Discovery Road Project includes constructing a bicycle way, sidewalks, and curb ramps between the roundabout at Rainier Street and McClellan Street near Salish Coast Elementary School. The project will completely rebuild the failing pavement as well. The City received several grants to fund this large project. Discovery Road is an important arterial street connecting SR20 to Fort Worden. The City and stakeholders evaluated options for this project in the spring of 2021. City Council approved the concept design on May 17, 2021. Construction was completed in 2024 with only wetland mitigation work remaining in 2025.Transportation Improvement Board - State Grant (UAP)Washington State Department Of TransportationFederal Grant Funds STPLocal - Street Funds Transportation Infrastructure Funded (TBD 111)Water (495)Sewer (495)Storm (412)Misc.StreetWaterSewerMiscStreetWaterSewerStorm Project Management StreetWaterSewer Project Contingency Eligible for 1% for the Arts 111414446 Discovery Road Project Description RevenueTotal RevenueExpense ABCDD Total Expense ------------------------ 35,00050,00040,00030,15025,00010,00042,000 233,000318,000170,850 318,000 Total Expenditures Total Revenues - - Future Years Future Years 1,819 22,35550,00016,70230,15010,00042,000 210,000282,355170,850 271,521 2025 Budget2025 Budget $ 23,00010,00033,00023,00015,000 38,000 Year EndYear End 2024 Estimate 2024 Estimate 5,000 10,00022,00030,15010,000 228,000238,000170,850 238,000 2024 Budget2024 Budget 542 542 3,899 5,415 9,314 Date 7/1/24 2024 Year to 2024 Year to Date Sept 24 298 2,645 2,645 8,181 8,479 Revenues Prior Year Prior Year Expenditures - 35,00050,00040,00040,00030,15025,00010,00035,00042,000 233,000170,850201,000 318,000318,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 15,00022,00022,00030,15015,00015,00010,000 233,000170,850201,000 248,000248,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A REET Used for staff administration Design Engineering / PermittingConstruction The City secured a second grant to improve the remaining portion of Discovery Road between the Salish Coast Elementary School and the Sheridan intersection. The grant also makes improvements to the intersection for pedestrian and Bicycle safety. Federal HSIP funding is intended for City's to make safety improvements according to the Local Road Safety Plan. Federal Grant Funds (HSIP)Real Estate Excise TaxAdditional Federal Funds (Anticipated)Design ConsultantConstruction ContractCN Engineering Project Management Staff administration non-eligible grant costsStaff administration eligible grant costs Project Contingency Eligible for 1% for the Arts 141 Discovery Road/Sheridan/19th Street Intersection Safety Improvements Project Description RevenueTotal RevenueExpense ABBCCD Total Expense --------------------------- 459750 (440) 75,00050,75034,541 476,900551,460465,400 551,900 Total Expenditures Total Revenues - - Future Years Future Years - - 2025 Budget2025 Budget 750 74,52150,75017,043 476,900551,421465,400 533,943 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 265 5,165 5,165 4,900 5,165 2024 Actual2024 Actual 39 479459 (440) 17,498 17,957 Revenues Prior Year Prior Year Expenditures 750 75,00050,75050,75035,00035,000 476,900465,400465,400 551,900551,900 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Estimate on budget for REET and not grants Design Engineering / PermittingConstruction Washington State Department Of Transportation is replacing signals at Mill Road/SR20 and Kearney/SR20 with compact roundabouts at each location. The City secured Federal Surface Transportation Block Grant funds through a competitive process administered by Jefferson County. The funds will be used to enhance the WSDOT project with improved pedestrian and bike facilities as well as work on the roundabout approaches. The project was approved by the City Council on August 16, 2021. Federal Grant Funds (STBG)Real Estate Excise TaxPermit RefundWSDOT AgreementWSDOT Agreement Project Management Engineering Serv.Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Kearney St - 1147 Project Description 14ABCD --------- - ------------ 40,00010,00035,00055,18728,00037,00060,000 319,000 160,592 565,525 849,849 100,000 1,130,117 Total 1,130,036 Expenditures Total Revenues - - Future Years Future Years 19,00020,00050,000 70,000 160,592 179,592 2025 Budget2025 Budget $ 40,00035,00055,18728,00037,00040,00050,000 300,000565,525940,525849,849 1,060,036 Year EndYear End 2024 Estimate 2024 Estimate $ - - 2024 Budget2024 Budget - 9,727 55,187 64,915 2024 Actual2024 Actual - 10,00010,000 Revenues Prior Year Prior Year Expenditures - 40,00010,00035,00055,18755,18728,00037,00060,00060,000 319,000 160,592 565,525 849,849 914,849 100,000 1,130,1171,130,036 Revised Budget 10/24 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -- 75,00035,00010,00010,00033,25733,25710,00042,61542,615 493,500 496,694 506,694 623,500582,566 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal StreetStormEstimate on budget for REET and not grants Design Engineering / PermittingConstruction Lawrence Street is a main pedestrian route. Disability Awareness Starts Here (DASH) has identified Lawrence Street as a key route that needs the Library. Adding bike lanes and narrowing the lanes will improve mobility for all in terms of traffic calming and providing space for bicycles. Construction was completed in 2024 with only project paperwork finalization occuring in 2025.Transportation Benefit District ACACJefferson TransitBanked CapacityPublic Infrastructure Funding (PIF)Stormwater FundTransportation Improvement BoardPEConstructionCN Engineering - SCJInspection - Vanir Project Management City Staff Project Contingency Eligible for 1% for the Arts 4664141 Lawrence St Improvements - 1140.0 Project Description RevenueTotal RevenueExpense ABBBCDDE Total Expense - - - - - - - - - - - - - - - - - - - - - - - - 2,000 35,00080,000 180,000215,000133,000 215,000 Total Expenditures Total Revenues -- - - - Future Years Future Years 2,000 25,00055,000 145,000170,000113,000 170,000 2025 Budget2025 Budget - 35,00010,00045,00020,00025,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 2,000 35,00080,00082,000 180,000133,000133,000 215,000215,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal This project evaluates approximately 15 of the City's arterial streets in an effort to determine the appropriate non-motorized facilites that are needed. The project will provide an opportunity for public outreach as part of the evaluation. Additionally, the project will provide grant level cost estimates to balance project feasibility and prepare for future grant applications.Transportation Alternatives Grant (Federal)Transportation Benefit District Design Engineering / Permitting Consultant for Planning Study Construction Project Management AdminstrationWSDOT Adminstration Project Contingency Eligible for 1% for the Arts 14 Multimodal Arterial Cohesive Investment Strategy Project Description RevenueTotal RevenueExpenseTotal Expense - - - - - - - - - - - - - - - - - - - - - - - 25,00025,00025,000 225,000250,000200,000 250,000 Total Expenditures Total Revenues 15,00015,00015,000 115,000100,000 130,000 130,000 Future Years Future Years 10,00010,00010,000 110,000120,000100,000 120,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 50,00025,00025,00050,000 250,000200,000200,000 300,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu Design Engineering / PermittingConstruction The City received a RAISE grant to develop a plan for connecting the Larry Scott Trail head to Fort Worden. This RAISE grant is part of the Puget Sound to Pacific (PS2P) Federal Grant.RAISE Grant (Federal)REETConsultant Project Management Admin Grant EligibleAdmin Grant Ineligible Project Contingency Eligible for 1% for the Arts Olympic Discovery Trail - Larry Scott to Fort Worden Connection Project Description Revenue 14 Total RevenueExpenseTotal Expense ---------- - --------------- - 5,0005,000 100,000 500,000 605,000 100,000 500,000 605,000 Total Expenditures Total Revenues - - Future Years Future Years - 2,0192,019 500,000 502,019 500,000 502,019 2025 Budget2025 Budget - 2,9811,000 100,000102,981100,000 101,000 Year EndYear End 2024 Estimate 2024 Estimate 12,642 100,000 185,000 285,000 100,000 170,000 282,642 2024 Budget2024 Budget - - DateDate 2024 Actual To 2024 Actual To - 1,981 1,981 Revenues Prior Year Prior Year Expenditures - 5,0005,0005,000 100,000 500,000 100,000 100,000 500,000 500,000 605,000605,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 30,00030,00015,00015,000 100,000 185,000 190,000 190,000 285,000235,000 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal The Sims Way and Boatyard Expansion project was approved by the City Council, Port of Port Townsend, and Jefferson County PUD on 9/12/22. The construction of the south side of the project will be led by the Port with the City doing work overtime on the north side. The project involves removal of the existing Poplar trees, expanding the boatyard, and planting new trees on the south side. The project involves selective removal over time on the Kah Tai side by the City. The Port of Port Townsend is leading design and construction effort for this project. Susbsequent funding through PIF was added to the project to cover inflationary costs as well as the results of hte public process that yielded a final design concept of a parkway with a path. ARPAIn Kind Match - North Side - $50,000PIFCity Admin Costs - PW Admin.Design Engineering / Permitting Design Consultant - Port Construction Pass thru ot the Port for Construction Contract Project Management Engineering Administration Project Contingency Eligible for 1% for the Arts 1414 RevenueTotal RevenueExpenseTotal Expense Sims Way and Boatyard Expansion Project Project Description ABCD ------------------- 750 75,00013,50015,00065,00060,00065,00075,00015,00013,50049,250 379,354 145,000 627,854 284,516 628,016 Total Expenditures Total Revenues - - Future Years Future Years 750 77,00013,50017,00060,00065,00013,50021,609 379,354 469,854 284,516 462,375 2025 Budget2025 Budget - 68,02168,00015,00048,00075,00015,00020,000 151,021 158,000 Year EndYear End 2024 Estimate 2024 Estimate - 750 64,70016,98628,45226,53028,455 320,987 385,687 284,516 385,688 2024 Budget2024 Budget - 11,74947,67814,428 62,107 11,748.82 2024 Actual 2024 Actual Actuals to DateActuals to Date $ 6,9796,9797,641 7,641 Revenues Prior Year Prior Year Expenditures - 750 75,00013,50015,00065,00065,00060,00065,00075,00015,00013,50049,25049,250 379,354 145,000 284,516 513,016 627,854628,016 Proposed 2025 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 750 75,00037,18240,00028,45235,00035,00028,455 379,354 284,516 352,967 454,354387,967 Adopted 2024 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Not eligible - Grants and Design only The City secured a grant from the Transportation Improvement Board under the pavement preservation program. This project seeks to preserve the existing roadway and make ADA improvements along Tyler Street where the Farmers Market operates on Saturdays. The Street condition is deteriorating rapidly. This grant will help preserve the life of the pavement and improve accessibility for this important location in Uptown.Transportation Improvement Board (TIB) GrantReal Estate Excise TaxTransportation Improvements Funded (TBD)Storm - Operation Urban ForestryStorm - Operations Design Engineering / Permitting Design Consultant Construction Construction ContractPavement Repair Ahead of Overlay (FDR)CN Engineering ConsultantSidewalk RepairStreet Crew StormStreet Tree Replacment Project Management Grant ineligible staff time Project Contingency Eligible for 1% for the Arts 14144 RevenueTotal RevenueExpenseTotal Expense Tyler St Overlay Project Description ABBBCDDE ----------------------- 75,00028,05018,55040,000 198,600273,600187,000 273,600 Total Expenditures Total Revenues - - Future Years Future Years 60,00013,05018,55025,000 183,600243,600187,000 243,600 2025 Budget2025 Budget 15,00015,00030,00015,00015,000 30,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- - DateDate 2024 Year to 2024 Year to - - Revenues Prior Year Prior Year Expenditures - 75,00028,05028,05018,55040,00040,000 198,600187,000205,550 273,600273,600 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal REET The City received a Transportation Improvement Board Grant in 2023 to construct sidewalk on Washington Street and Walker Street to connect Sims Way with the Courthouse with an accessible route.TIBTBDREET Design Engineering / Permitting Design Construction Construction ContractCN Engineering Project Management In eligible Costs for admin Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Washington/Walker Sidewalk Project Project Description 144 - 1030485 0080868 7030010 ,,,,,,, 7040275 4090479 2021655 ,,,,,, l 316000 a t 111 o T -- 00 00 00 ,, 88 99 750,000 66 ,, e 1,653,0004,295,0006,698,000 66 r u t u F )Xbufs* - 01 06 07 ,, 8,959 30 67 5 250,000 100,000 33 ,, 2 1,387,0001,626,0003,361,803 33 0 DJQ 2 --- 44 82 03 ,, 8,959 16 82 207,701373,383517,366 5 5 Tfxfs 4 2 0 2 ll aa tt Xbufs oo e T T v r v p e e x r s E e R e t aR t W b r e 526 o D f s r r es e e c n s r aw we u r e eo s l o u S / S t e / i S s S rr s t d ee g n n n tWt C a n e aa e i rG D p p d WGOWS Gvoe x x n E E u FG/F OH and Misc (Water) d n 15705 a 11139 44444 s e u 5 n 1 e 4 v e e u R n e d 5 v e 1 t e c 4 R r e l e j d t a tn o a r ou PW TTotal ExpenseF ---------------------------- 40,000 850,000850,000100,000710,000 850,000 Total Expenditures Total Revenues - - Future Years Future Years 28,803 840,000840,000100,000710,000 838,803 2025 Budget2025 Budget 10,00010,00010,000 10,000 Year EndYear End 2024 Estimate 2024 Estimate -- 90,00020,000 110,000110,000 110,000 2024 Budget2024 Budget 4,654 4,654 4,654 4,654 Date 2024 Actual 2024 Actual to - 1,198 1,198 Revenues Prior Year Prior Year Expenditures 40,00040,000 850,000100,000100,000710,000710,000 850,000850,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The 1-million gallon steel standpipe needs periodic repainting to preserve the structure. The tank has not been recoated since it was constructed in 1995. Engineering and design for painting and corrosion protection is scheduled for 2025. The project will require taking the standpipe offline for approximately 2 months to sandblast and recoat the tank. Water SDC (495)Water Capital Surcharge (430)Water Operating (411)ConsultantContractor Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense 1MG Standpipe Reservoir Steel Coating Project Description ABCD ---------------------------- 15,00010,000 125,000125,000100,000 125,000 Total Expenditures Total Revenues - - Future Years Future Years 8,500 15,000 123,500123,500100,000 123,500 2025 Budget2025 Budget - 1,500 1,500 1,500 1,500 Year EndYear End 2024 Estimate 2024 Estimate 15,00010,000 125,000125,000100,000 125,000 2024 Budget2024 Budget - 1,199 1,199 2024 Actual2024 Actual -- - Revenues Prior Year Prior Year Expenditures 15,00015,00010,00010,000 125,000100,000100,000 125,000125,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Investments in the diversions are anticipated in the long-term plan. The main control valve building at the Big Quilcene Diversion has experienced significant rot and needs replacing at the request of the operating crew. Water - Olympic Gravity Water System Fund (417)Design ConsultantConstruction Contract Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 4 ABC D RevenueTotal RevenueExpenseTotal Expense Big Quilcene Main Control Valve Building Replacement - 6404.4 Project Description ---------------------------- 40,00024,000 194,000194,000130,000 194,000 Total Expenditures Total Revenues - - Future Years Future Years 19,000 149,000149,000130,000 149,000 2025 Budget2025 Budget 5,000 45,00045,00040,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate 12,000 142,000142,000130,000 142,000 2024 Budget2024 Budget - 693 693 Q1,Q2 2024 Actual 2024 Actual YTD - - Revenues Prior Year Prior Year Expenditures 40,00040,00024,00024,000 245,000181,000181,000 245,000245,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ - 24,00024,000 154,000130,000130,000 154,000154,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Cathodic protection is a key feature in the system needed to extend the life of the pipeline. Cathodic protection is missing in the area between the Master meters and south past Otto Street. This project will install a new cathodic system for this section of the pipeline.Water - Olympic Gravity Water System Fund (417)Project Management Administration Project Contingency Eligible for 1% for the Arts 4 ABC RevenueTotal RevenueExpenseTotal Expense Cathodic Protection - 1928 OGWS Pipeline - 6404.3 Project Description -------------------------- 80,00080,000 750,000250,000250,000750,000 1,080,000 Total 1,080,000 Expenditures Total Revenues - 30,00030,000 750,000750,000 780,000 780,000 Future Years Future Years - 40,00040,000 250,000290,000250,000 290,000 2025 Budget2025 Budget ---- 9,701 9,701 9,701 9,701 Year EndYear End 2024 Estimate 2024 Estimate 80,00020,00020,00020,00037,550 490,000750,000951,000271,450 1,320,000 1,320,000 2024 Budget2024 Budget $ 3,642 4,219 4,219 3,641.56 2024 Actual2024 Actual $ 299299299 299 Revenues Prior Year Prior Year Expenditures -- 80,00080,00080,000 750,000250,000250,000250,000750,000750,000 1,080,0001,080,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ 80,00020,00020,00020,00060,00047,55047,550 500,000750,000951,000951,000271,450 1,330,0001,330,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included The City secured funding to purchase an easement between Anderson Lake Road and City Lake property for the purpose of future pipeline and co-located Olympic Discovery Trail. City received a direct allocation (Community Facilities Project) grant in 2023 to assist with purchase. Additionally, this project is funded through the RAISE grant which includes preliminary design and environmental review. Water Operations (411) Timber Management HarvestWater Operations (411) Land SalesWA State Community Facilities Project GrantRAISE Grant - Jefferson County Design Engineering / Permitting AppraisalsCultural Resources SurveyLand Survey and Lot line AdjustmentRAISE Grant - includes Pre-design and ROW Construction Land PurchaseEasement/ROW Project Management Staff Time Administration Project Contingency Eligible for 1% for the Arts 4411 Eaglemount Property Purchase - 6404.1 Project Description RevenueTotal RevenueExpense AAABCD Total Expense -------------------------- 25,000 175,000100,000100,000 2,750,0002,750,0002,350,000 Total 2,750,000 Expenditures Total Revenues 100,000100,000 2,550,0002,350,000 2,550,000 2,550,000 Future Years Future Years 25,000 200,000200,000175,000 200,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - DateDate 2024 Year To 2024 Year To - - Revenues Prior Year Prior Year Expenditures 25,000 ЋЉЉͲЉЉЉ 100,000300,000100,000125,000 2,750,0002,325,0002,325,000 2025 2,750,0002,750,000 Project Budget $ $ $ $ $ $ $ $ $ $ No υ SubtotalSubtotalSubtotal Utilities not included The Water Supply Agreement includes a pipeline modification project to improve water storage efficiency that would need to be built at the same time as any improvements ot the Lords Lake Dam. This year's budget includes design which is coincident with the design work of the Lords Lake Dam stablization project.Olympic Gravity Water System Fund (417)Design Engineering / Permitting Pre-Design Engineering / PermittingFinal Design Construction Pipeline Improvements Contract Project Management Design Project ManagementConstruction Project Management Project Contingency Eligible for 1% for the Arts 4 Lords Lake - Pipeline Improvements Project Description RevenueTotal RevenueExpense ACD Total Expense --------------------------- 99,281 144,000350,000 2,293,2812,293,2811,700,000 Total 2,293,281 Expenditures Total Revenues 45,000 1,745,0001,700,000 1,745,000 1,745,000 Future Years Future Years 50,000 400,000400,000350,000 400,000 2025 Budget2025 Budget 2,438 130,383130,383127,227 129,665 Year EndYear End 2024 Estimate 2024 Estimate 73,10073,10010,000 135,000 145,000 2024 Budget2024 Budget 173 58,43058,43072,925 73,098 DateDate 2024 Year To 2024 Year To 1,843 17,89817,89816,773 18,616 Revenues Prior Year Prior Year Expenditures - 144,000350,000494,000100,000100,000 2,293,2811,700,0001,700,000 2025 2,293,2812,294,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ No -- 88,10086,90025,00025,000 150,000150,000 175,000175,000 2024 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Phase 1 - Stability Assessment The City is required to retain an engineering consultant to develop alternatives for improving East Dam stability during possible seismic events. The alternatives will also examine minimizing earthquake-induced embankment deformations which can lead to uncontrolled release of reservoir contents.Phase 2 - Design Engineering / PermittingThe City will be required to retain an engineering consultant for design engineering and permitting of the approved selected East Dam repair alternative.Olympic Gravity Water System Fund (417)FEMA Grant - Hazard Mitigation GrantStability AssessmentDesign Engineering / PermittingRepair - Buttress Alternative (2026) Project Management Administration Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Lords Lake - 6403 Project Description ACD --------------------------- (64) 14,12131,747 551,891551,891506,639 552,443 Total Expenditures Total Revenues - - Future Years Future Years - - 2025 Budget2025 Budget 88,00088,00015,00010,000 25,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 5,501 47,02947,02928,442 33,944 2024 Actual2024 Actual (64) 14,12121,747 463,891463,891491,639 527,443 Revenues Prior Year Prior Year Expenditures 55,00055,00020,00020,000 275,000200,000200,000 275,000275,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Accurate metering is necessary to ensure equitable water system cost sharing for the Olympic Gravity Water System operations and asset replacement. Port Townsend Municipal and the Mill water consumption will be individually metered at the point of delivery, located at the intersection of Mill Road and South 8th Street. Engineering and design for the metering is underway in 2021 and installation of the meters will occur in March 2022 during the annual paper mill maintenance shutdown. Water Operating (411)Water Capital Surcharge (430)Water SDC (495)Design Engineering / Permitting RH2 Contract $44,000+20,634 Construction Project ManagementProject Contingency Eligible for 1% for the Arts 444 ABC D OGWS Master Meters - 6402 Project Description RevenueTotal RevenueExpenseTotal Expense ----------------------------- 5,000 2,130,0002,130,0002,125,000 Total 2,130,000 Expenditures Total Revenues 2,000 1,623,0001,621,000 1,623,000 1,623,000 Future Years Future Years 2,000 407,000407,000405,000 407,000 2025 Budget2025 Budget 1,000 99,000 100,000100,000 100,000 Year EndYear End 2024 Estimate 2024 Estimate 200,000200,000200,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 5,000 5,000 2,130,0002,125,0002,125,000 2025 2,130,0002,130,000 Project Budget $ $ $ $ $ $ $ $ -- 1,729,3371,729,3371,729,337 2024 1,729,3371,729,337 Project Budget $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The majority of the City water meters are over 20 years old and are in need of replacement. Meters either start leaking or start missing volume of water in the reads causing the city to lose revenue. Additionally, the meters need to be replaced with an automatic read system to reduce labor costs for reading of meters from approximately 15 person days to 3 person days per month. The meters will be installed in phases over a 3-5 year period. The rate model has meter replacement beginning in 2025. Water Capital Surcharge (430)Water Operating (411)Water SDC (495)Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense Water Meter Replacement Project Description BD ------------------------------- 700,000700,000550,000150,000 700,000 Total Expenditures Total Revenues - - Future Years Future Years 520,000520,000400,000120,000 520,000 2025 Budget2025 Budget 30,000 180,000180,000150,000 180,000 Year EndYear End 2024 Estimate 2024 Estimate 540,000540,000425,000115,000 540,000 2024 Budget2024 Budget - 4,375 30,129 34,504 Q1,Q2 to Date 2024 Actual YTD 2024 Actual YTD -- - Revenues Prior Year Prior Year Expenditures 700,000550,000550,000150,000150,000 700,000700,000 September 24 Revised Budget $ $ $ $ $ $ $ - 550,000425,000425,000125,000125,000 550,000550,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Evaluation of the 1928 section of the pipeline is included in the plan to accurately assess the remaining useful life. This study will guide replacement strategies to ensure water delivery is sustained. Olympic Gravity Water System Fund (417)Design Consultantn/a Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 AC D RevenueTotal RevenueExpenseTotal Expense Pipeline Condition Assessment - 6404.2 Project Description ------------------- 11,50073,50015,000 250,000250,000150,000 250,000 Total Expenditures Total Revenues - - Future Years Future Years 73,50010,000 233,500233,500150,000 233,500 2025 Budget2025 Budget 5,000 16,50016,50011,500 16,500 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 11,50073,50085,00015,00015,000 250,000150,000150,000 250,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The OGWS 1928 Steel pipe experienced a leak in a remote location near Snow Creek Ranch. The leak caused siginficant damage to the hillside in steep terrain. Staff is currently in the process of evaluating restoration needs as well as pipeline stability strategies. A budget amendment for this project is anticipated once additional information is obtained from professional consulting support. The OGWS fund includes a $2 million reserve balance to address unanticipated repairs. Olympic Gravity Water System Fund (417)Design Consultant - AssessmentDesign placeholderRepairs - Place holder estimate Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense OGWS - Snow Creek Ranch Break Restoration Project Description --------------------------- 20,000 100,000100,000200,000180,000 200,000 Total Expenditures Total Revenues No - - Future Years Future Years 20,000 100,000100,000200,000180,000 200,000 2025 Budget2025 Budget --- - Year EndYear End 2024 Estimate 2024 Estimate 20,000 100,000100,000200,000180,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 20,00020,000 100,000100,000180,000180,000 200,000200,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $200,000 per year of miscellaneous and unforeseen capital improvements. These funds also support removal and replacement of several thousand feet of spaghetti lines (4" or smaller pipes) which are a sources of leaks and system service failures. The city has started replacing 20 year old water meters as well.Water Operating (411)Water SDC (495)Design Engineering / PermittingConstruction water main break Golf course wellMisc.Project Management Admin and Design Project Contingency Eligible for 1% for the Arts 44 2025 General Water Capital Replacement, Improvements, and Repairs Project Description RevenueTotal RevenueExpense BCD Total Expense --- 1092199 6072600 7043577 ,,,,,,, 5595522 2285933 8449666 ,,,,,,, l 9172111 a t 1333 o T --- 99 33 44 ,, 99 18 65 ,, e 8,114,4101,403,7501,517,337 11 r 10,583,94321,589,439 22 u t u F --- 09 )Tfxfs* 16 74 ,, 8,959 78 21,250 47 5 11 ,, 2 1,626,2005,954,3101,545,9509,169,510 99 0 2 DJQ ---- 28 11 47 ,, 8,959 82 85,151 28 951,226873,760 9 8 4(107,965) 2 Tfxfs 0 2 ll aa tt oo T T Xbufs v p e x E R r e w e t S 526 b s r e e o c s fD r e rr u r s s ee P o nu I C st s e a wwi S Cp D s p eoe d l l g S n O O /n SS a n e s re t r i rr t me p ep e d ee n r tt x e x n w n a raoa E Gvoe er E tte u FSGWSGWSG/F OH and Misc (Sewer) d n 0112505 a 1011139 1344444 s e u 5 n 1 e 4 v e e u R n e d 5 v e 1 t e r c 4 R e e l j d a w tn o e r ou PS TTotal ExpenseF ------------------------- 9,000 98,00098,00089,000 98,000 Total Expenditures Total Revenues - - Future Years Future Years 9,000 98,00098,00089,000 98,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 9,000 9,000 98,00089,00089,000 98,00098,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction/Study ARC Flash studyThe Wastewater Treatment Plant needs to have an evaluation of the and lift stations to identify hazards from ARC flash in our electrical systems for equipment protection and personnel safety. This is project number M1 in the General Sewer Plan.Sewer Rates 411Small Works Contract or In-house Project Management Staff Adminstration - Facilities and Engineering Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description - - - - - - - - - - - - - - - - - - - - - - - - 50,00030,000 327,000327,000247,000 327,000 Total Expenditures Total Revenues 20,000 267,000247,000 267,000 267,000 Future Years Future Years 60,00060,00050,00010,000 60,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 50,00050,00030,00030,000 327,000247,000247,000 327,000327,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal New office and workshop building for Compost FacilityThe current compost facility office is an old trailer and the storage area is a connex container. This project construct a new office building for Compost Facility so they have a seperate lunch room from their work spaces. Also a new bathroom facility and storage area. This project is C8 in the General Sewer Plan.Sewer Rates 411 Design Engineering / Permitting Assume deisign build level of architectural Construction Metal building office and shop Project Management Staff administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description --------------------------- 30,00030,00030,000 230,000260,000198,420 258,420 Total Expenditures Total Revenues - - #NAME? Future Years Future Years --- - 2025 Budget2025 Budget 5,964 30,00030,000 (71,128) (101,128)(150,219) (114,255) Year EndYear End 2024 Estimate 2024 Estimate 20,25720,25720,257 20,257 2024 Budget2024 Budget 8,266 8,266 6,773 1,214 7,986 2024 Actual2024 Actual 24,036 331,128331,128348,639 372,675 Revenues Prior Year Prior Year Expenditures - 30,00030,00030,000 230,000228,420228,420 260,000258,420 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included The General Sewer Plan for the City was last updated in 2000. This update involves a significant review of the entire sanitary sewer system to plan for the next 20 years. The City selected RH2 Engineering in 2021 to complete the plan update. The plan will result in an updated Capital Plan as well as project operational needs for operating the sewer system.Sewer System Development Charge (495)Interlocal Agreement with Jeff. Co Design Engineering / Permitting RH2 Contract = 198522+189898 - less 160,000 for nutrient grantRH2 Contract - Septage Handling 30,000 ConstructionProject ManagementProject Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense General Sewer Plan Project Description AACD ----------------------------- 45,00050,000 382,200382,200287,200 382,200 Total Expenditures Total Revenues - - Future Years Future Years 45,00050,000 382,200382,200287,200 382,200 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 45,00045,00050,00050,000 382,200287,200287,200 382,200382,200 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $350,000 per year of miscellaneous and unforeseen capital improvements. These funds support pipe replacement, and rehabilitation such as CIPP or slip lining.Sewer OperationDesign Engineering / Permitting Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense 2025 General Sewer Capital Replacement, Improvements, and Repairs Project Description BCD ------------------------ 75,000 150,000 1,341,5001,341,5001,116,500 Total 1,341,500 Expenditures Total Revenues - - Future Years Future Years 75,000 150,000 1,331,5001,331,5001,116,500 1,341,500 2025 Budget2025 Budget $ - 10,00010,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 5858 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00075,000 150,000150,000 1,341,5001,116,5001,116,500 1,341,5001,341,500 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The sewer trunk line leading from the Rainier Subarea to the sewer interceptor behind Safeway needs upsizing. The first segment to address is a Sims Way crossing in the vicinity of Wilson Street and Holcomb Streets. This is project SM1 in the General Sewer Plan.Sewer SDC Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Holcomb and Wilson Sewer Upsizing Project Project Description --------------------------- 318,000212,000212,000 2,302,4401,560,440 2,302,440 Total 2,302,440 Expenditures Total Revenues 212,000162,000 1,934,4401,560,440 1,934,440 1,934,440 Future Years Future Years 33,000 301,000268,000 301,000 301,000 2025 Budget2025 Budget 67,00067,00050,00017,000 67,000 Year EndYear End 2024 Estimate 2024 Estimate 50,000 300,000300,000250,000 300,000 2024 Budget2024 Budget - 3,711 3,711 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 318,000318,000212,000212,000212,000 2,302,4401,560,4401,772,440 2,302,4402,302,440 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included The Wastewater Treatment Plant Influent wetwell is where all sewage collected from the City first enters the treatment plant. This important portion of the plant has experience significant concrete corrosion and electrical failures. This project was identified in a Jacobs Engineering Study as a priority project and has been re-affirmed as a priority project in the General Sewer Plan as project number F1. The project will involve rehabilitating the influent wetwell concrete as well as replacing all plumbing and electrical equipment. Sewer Operations (411)Design Engineering / Permitting Design Consultant (15%)Construction Construction ContractConstruction Engineering (10%)Project Management Staff Administration (10%)Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Influent Wetwell Project Description ABBCD ------------------------- 50,000 2,180,0002,180,0002,130,000 Total 2,180,000 Expenditures Total Revenues 2,105,0002,105,000 2,105,000 2,105,000 Future Years Future Years 75,00075,00050,00025,000 75,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 75,00075,000 2,180,0002,105,0002,105,000 2,180,0002,180,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Kuhn Street land purchaseDue to the need for future expansion of the WWTP on Kuhn Street we need to look at the acquasition of the property that is SW of the current treatment facility between 51st and 53rd streets. Land purchase is included in the rate model and General Sewer Plan. Sewer RatesAppraisal and Negotiation Services Project Management Land Purchase Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description ------------------------- 92,500 264,310500,310107,500 1,425,0001,425,0002,850,0005,964,3105,264,000 Total 5,964,310 Expenditures Total Revenues 50,00050,000 278,500 1,388,7501,403,7502,850,0005,642,5005,264,000 5,642,500 Future Years Future Years 21,25021,25042,50042,500 214,310256,810171,810 256,810 2025 Budget2025 Budget 15,00050,00065,00050,00015,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 50,00010,00060,00050,00010,000 60,000 2024 Budget2024 Budget - 7,394 7,423 14,817 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 264,310500,310500,310100,000100,000200,000 1,425,0001,425,0002,850,0005,263,6905,263,690 9/24 5,964,3105,964,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - 50,00050,00050,00050,00050,00050,000 100,000100,000 5/23 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The Lawrence Street stormwater system is connected to the sewer system for a section of Lawrence Street in Uptown between the Library and Tyler Street. Separation of this system from the sewer system is a benefit to the Monroe Street sewer lift station as well as the Wastewater Treatment Plant. The cost of the project and scoping needs to be evaluated based on the road condition. Additionally, staff desires to secure grant resources. This project is the first phase to establish a pre-design for competitive grant applications. The sewer plan estimates the project at $5.6 million. Funding was secured in 2024 for design, thus this project budget has been increased to represent the best information available at this time.Sewer Operations (411)Sewer Capital Surcharge (430)Sewer SDC (495)Stormwater Operations (412)Streets (Paving)PWB Pre-construction Loan - SecuredLoan/Grant (Unsecured)Design ConsultantConstructi on ContractConstruction Engineering Project Management Staff Administration and research - Loan eligibleStaff Admin - non-eligible Project Contingency Eligible for 1% for the Arts 4444411 RevenueTotal RevenueExpenseTotal Expense Lawrence Street Combined Stormwater Sewer System Separation Project Description AAAAABBBBBCCCCD ------------------- 150,000600,000500,000500,000150,000 2,500,0001,700,0002,000,0006,350,0004,600,000 Total 6,350,000 Expenditures Total Revenues 50,00050,000 830,000500,000 2,000,0002,300,000 2,880,000 2,850,000 Future Years Future Years 50,00050,000 570,000500,000 1,670,0001,700,0003,420,0002,300,000 3,420,000 2025 Budget2025 Budget 41,97741,97730,00039,941 69,941 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 714 29,210 29,924 2024 Actual2024 Actual 8,023 8,023 10,059 10,059 Revenues Prior Year Prior Year Expenditures - 150,000600,000500,000500,000150,000150,000 2,500,0001,700,0002,000,0001,100,0004,600,0005,100,000 6,350,0006,350,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC Design Engineering / PermittingConstruction The Mill Road Lift Station has been funded through housing grants to support the development of the Evans Vista project. This project has perviously been shown in the General Capital projects and now is shown in sewer to appropriately represent the fund the work will be accounted within. The Lift Station also has the potential of serving Caswell Brown subject to UGA expansion.Federal Grant for State Utility Grant (CHIP) for SewerSewer Operations (Local Facilities Charge)Jefferson County - Caswell BrownConsultantLand PurchaseMisc.Contruction ContractConstruction Engineering Project Management City Aministration Project Contingency Eligible for 1% for the Arts 1144 RevenueTotal RevenueExpenseTotal Expense Mill Road Lift Station Project Description --------------------------- 15,00011,09615,000 160,000175,000148,904 175,000 Total Expenditures Total Revenues -- - Future Years Future Years -- - 2025 Budget2025 Budget 91,22615,00091,26013,784 106,226 105,044 Year EndYear End 2024 Estimate 2024 Estimate 9,309 9,902 115,000124,309114,407 124,309 2024 Budget2024 Budget 4,302 4,302 8,532 2,082 10,613 2024 Actual2024 Actual - 1,216 68,77468,77457,64411,096 69,956 Revenues Prior Year Prior Year Expenditures - 15,00015,00015,000 160,000160,000160,000 175,000175,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The City's Wastewater Treatment Plant does an exceptional job removing nutrients from the waste stream before reclaimed water is released into the Straight of Juan De Fuca. In order to reduce nutrient loading to the Puget Sound, the Department of Ecology is expected to place new limits on the City's National Pollutant Discharge Elimination System (NPDES) permit. The City will receive a grant to perform a study of the plant to determine what upgrades are necessary to comply with the new permit.Department of Ecology (ECY) Nutrient GrantSewer Operations (411)Design Consultant (RH2 Contract - See Sewer Master Plan)Misc. Lab testingMisc. Project Management Staff Time and Reimbursable Project Contingency Eligible for 1% for the Arts 14 RevenueTotal RevenueExpenseTotal Expense Wastewater Nutrient Project Description ABCD ----------------------- 791 10,000 850,000200,000850,000450,000309,209 3,413,7004,473,7002,863,700 Total 4,473,700 Expenditures Total Revenues 2,970 78,587 390,243382,075450,000189,724 3,413,7003,885,4992,863,700 3,885,499 Future Years Future Years - 50,00050,000 400,000450,000400,000 450,000 2025 Budget2025 Budget 3,151 50,00063,48150,00040,000 90,000 116,632 Year EndYear End 2024 Estimate 2024 Estimate 500,000500,000400,000100,000 500,000 2024 Budget2024 Budget 3,151 3,151 8,227 5,291 27,785 41,304 DateDate 2024 Actual to 2024 Actual to - 791 9,7577,9323,879 21,56817,92529,485 48,201 Revenues Prior Year Prior Year Expenditures 10,000 850,000200,000850,000450,000310,000310,000 3,413,7001,300,0002,863,7002,863,700 4,473,7004,473,700 Revised 9/24 Revised 10/24 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - - 10,000 770,000770,000310,000310,000 1,070,000 1,080,0001,080,000 Revised 7/23 Revised 7/23 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ 200,000 170,000 805,000 805,000403,000 403,000 3,330,0002,710,0002,710,000 3,918,000 3,700,000.00 $ $ $ Project Budget $ $ $ $ $ $ $ $ Project Budget SubtotalSubtotalSubtotal Utilities not included This project includes permitting, design and construction to replace or rehabilitate the off-shore portion of the existing wastewater treatment plant outfall system with a new outfall and diffuser. The City has secured Department of Ecology loans to help construct this project. In 2023, Department of Ecology and City Staff worked collaboratively to reduce the loan amount based on timelines. The City will have to re-apply for additional loan money in the future. The current budget shows no construction costs. These costs will be determined with approved permits.Department of Ecology (ECY) Loan/GrantSewer System Development Charge (495)Sewer (411)Future Loan/Grant Design Engineering / Permitting Consultant Permitting and Eng. ReportConsultant Engineering (Design and Bidding)Construction Contractor Project Management AdminMisc Project Contingency Eligible for 1% for the Arts 1441 RevenueTotal RevenueExpenseTotal Expense Sewer Outfall Project Description ABCD -------------------- 99,00011,00034,000 790,000646,000155,000 3,100,0003,890,0002,945,000 3,890,000 Total Revenues Total Expenditures 34,000 680,000646,000155,000 3,100,0002,945,000 3,780,000 3,780,000 Future Years Future Years 99,00011,000 110,000 110,000 110,000 2025 Budget2025 Budget - - EndEnd 2024 Estimate Year 2024 Estimate Year - - Revenues Prior Year Prior Year Expenditures 99,00011,00034,000 790,000646,000745,000155,000200,000 3,100,0002,945,0002,945,000 3,890,0003,890,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal In the coming years the wastewater treatment plant will be too small to handle all of the sewage that the City produces. When this happens expansion is required to comply with the City's NPDES permit. The first step in this expansion will be to build new aeration ditches and demolish the existing ones to make room for additional clarifiers. This is number F8 in the Sewer Plan. In the near term there may be some changes to the current ditches to help with nutrient removal, that will need to be made.Sewer RatesFuture Sewer Bond or State Loans/Grants Design Engineering / Permitting Pre-design and Engineering ReportConsultant Services and Permitting Construction Construction Contract Project Management Staff Administration Engineering ReportStaff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 41 Oxidation Ditches - Near Term Upgrades Project Description RevenueTotal RevenueExpenseTotal Expense ----------------------- 25,000 139,000110,000 1,289,0001,015,000 1,289,000 Total 1,289,000 Expenditures Total Revenues 110,000 1,125,0001,015,000 1,125,000 1,125,000 Future Years Future Years 25,000 164,000139,000 164,000 164,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,000 150,000150,000100,000 150,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 25,000 139,000139,000110,000135,000 1,289,0001,015,0001,015,000 9/24 1,289,0001,289,000 Revised Budget $ $ $ $ $ $ $ $ $ $ 100,000100,000940,000940,000100,000100,000 1,140,000 1,140,0001,140,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The Wastewater Treatment Plant was constructed and put into service in 1994. The Supervisory Control and Data Acquisition (SCADA) system has not been upgraded since this time and is outdated. This technical system runs the plant with operator controls. This technical system is a key component of plant operation and needs to be replaced. Currently parts are no longer being produced, thus this project needs to be addressed soon. This project is included in the General Sewer Plan as project number F6.Sewer Operations (411)Design Consultant (10%)Construction ContractConstruction Engineering (10%)Project Management Staff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense SCADA Update Project Description ABBCD ----------------------- 75,00043,600 436,000436,000100,000217,400 436,000 Total Expenditures Total Revenues - - Future Years Future Years 75,00043,600 436,000436,000100,000217,400 436,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 75,00075,00043,60043,600 436,000100,000217,400317,400 436,000436,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction A section of pipe on Washington Street between Taylor and Filmore has suitcased and it at risk of total failure. The General Sewer Plan includes specifically includes this project number SM10 as a result of the 2022 camera inspections of AC pipe. Sewer Operations - WW CollectionsIn house engineering supportDig Out and Replace Failed PipeSlip Lining Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Washington Street Collapsed Sewer Replacement Project Description ----------------------- 40,00052,00049,000 138,200461,200136,000 2,700,0002,838,2002,100,000 Total 2,838,200 Expenditures Total Revenues - - Future Years Future Years -- 93,20040,00049,000 136,000 1,970,0002,063,2001,850,000 2,075,000 2025 Budget2025 Budget $ - 32,748 730,000592,705308,282250,000 (137,295) 591,030 Year EndYear End 2024 Estimate 2024 Estimate 88,80326,000 126,197135,940 2,374,0002,374,0001,997,060 2,374,000 2024 Budget2024 Budget 1,059 14,49625,550 155,031 181,640 14,496.22 to Date 2024 Actual $ 2024 Actual Year 19,252 182,295182,295152,918 172,170 Revenues Prior Year Prior Year Expenditures 40,00052,00049,000 138,200461,200461,200101,000 136,000 2,700,0002,100,0002,140,000 2,838,2002,838,200 Revised 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 35,00040,00052,00048,803 461,197 461,197 100,803 135,940 2,700,0001,997,0602,037,060 2,735,0002,735,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction After a section of asbestos concrete pipe collapsed during the December 27, 2022 King Tide event, the City evaluated the entire section of pipe between the Gaines Street Lift Station and the Ferry Terminal and determined that replacement is necessary. This trunk pipeline serves all of Downtown and most of Uptown and thus is critical sewer infrastructure. The City obtained a low interest loan in the amount of $2.7 million from the Public Works BoardSewer SDC (495)Public Works Trust Fund Loan/GrantDesign ConsultantConstruction ContractConstruction Engineering Project Management Staff AdministrationStaff Construction Admin Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Water St. Sewer Main Replacement Project Description ABBCD ---- 0000 0000 0000 ,,,, 0000 5555 3333 l a t o T ------ -- e r u t u F ---- 08 08 03 ,, 3,388 03 90,00090,000 99 5 2 DJQ 0 2 ---- 08 08 03 ,, Tupsn 3,388 03 66 260,000260,000 2 2 4 2 0 2 525 ll aa tt oo T T v p e x E R Gvoe m r o t S s s r n e o o c s f i r t e r u a r s r s e o nu et s e a wi S p s p eo d l g n O O /n S n e s e t i r t m p ep d e n r t C x e x n a rao E r E ttD u FSWSGSG/F OH and Misc d n 01245 a 11119 14444 s e m r u o n t e S v e e u R n e d 4 v e 1 t e c 4 R m e l j d r a tn o o t r ou PS TTotal ExpenseF -------------------------- 50,00090,00035,00025,000 300,000300,000100,000 300,000 Total Expenditures Total Revenues - - Future Years Future Years 5,000 40,00040,00035,000 40,000 2025 Budget2025 Budget 50,00090,00020,000 260,000260,000100,000 260,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 7,389 36,11836,11836,468 43,857 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 50,00050,00090,00035,00025,00025,000 300,000100,000225,000 300,000300,000 9/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction A large rain storm in the spring of 2024 excentuated a problem at Logan Street, cause a pipe failure on the bluff near Kanu Drive, and washed out a bank along SR20. An emergency declaration was passed by the City Council on April 15, 2024 to allow for design build solutions to expedite the process of addressing these three locations. The estimate at the Council meeting was a cost of at least $200,000 for this challenging work. The rate model for storm included $100,000 for Logan Street. This budget illustrates a need of an additional $200,000. This project includes the previous budgets as well as the other two locations. The Stormwater rate model includes $50,000 per year for misc. storm improvements as a contingency. This means that stormwater reserves will be dipped into in order to address this cost. Stormwater Operations (412)RH2ENGINKanu DrLoganSR20 Project Management City Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Emergency Storm Repairs 2024 Project Description AAAAABBBBBCCCCD ------------------------------- 98,57598,57550,000 50,000 Total Expenditures Total Revenues - Future Years Future Years 50,00050,00050,000 50,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,00050,00050,000 50,000 2024 Budget2024 Budget - 70 70 2024 Actual2024 Actual - 48,57548,575 Revenues Prior Year Prior Year Expenditures -- 50,00050,00050,000 50,00050,000 Project Budget $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $50,000 per year of miscellaneous and unforeseen capital improvements.Stormwater Operations (412)Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense General Stormwater Capital Replacement, Improvements, and Repairs Project Description AAAAABBBBBCCCCD COUNCIL COMMITTEE ASSIGNMENTS Updated August 20, 2024 COUNCIL STANDING COMMITTEES st Infrastructure and Development (1 Wed. 3pm Virtual/Chambers) ---------------------- DF, MM, NN nd Culture and Society (2 Wed. at 3pm, Virtual/Chambers) --------------------------------- AH, OR, BT rd Finance and Budget (3 Wed. 3pm / Virtual/Chambers) ----------------------------------- LW, AH, MM Intergovernmental Collaborative Group (Board of Commissioners) ---------- Council of the Whole CITY BODIES WITH COUNCIL REPRESENTATIVES Alternative Electric Management Committee -------------------------------------------------- Unassigned Lodging Tax Advisory Committee (LTAC) ----------------------------------------------------------------- OR OUTSIDE BODIES WITH COUNCIL REPRESENTATIVES Economic Development North Olympic Peninsula Resource Conservation & Development Council (NODC) ------------ MM Health Jefferson County Board of Health --------------------------------------------------------------------------- MM Jefferson County Developmental Disabilities Advisory Board ---------------------------------------- OR Jefferson County Clean Water District Advisory Council ----------------------------------------------- MM Jefferson County Behavioral Health Committee---------------------------------------------------------- NN Jefferson County Solid Waste Facilities Task Force ---------------------------------------------------- OR Housing Housing Fund Board ----------------------------------------------------------------------------------------AH, NN Infrastructure Public Infrastructure Board ------------------------------------------------------------------------------------- DF Law and Justice Jefferson County/Port Townsend Regional Emergency Planning Committee -------------------- MM Transportation Jefferson Transit Authority Board ----------------------------------------------------------------------- BT, DF Peninsula Regional Transportation Planning Organization Executive Board------------ BT (DF Alt) Surface Transportation Block Grant (STBG) Selection Committee------------------------------------DF Other Climate Action Committee ------------------------------------------------------------------------------------- OR Jefferson County/City of Port Townsend LEOFF I Retirement/Disability Board ------------------- DF JeffCom Administrative Board ------------------------------------------------------------------------------ Staff OlyCAP Board of Directors ------------------------------------------------------------------------------------ AH Joint Growth Management Steering Committee----------------------------------------------------- DF, BT Jefferson County FEMA funds (Dove House Advocacy Services, administrative agency) --------- Port Townsend Main Street HUD Loan Committee ------------------------------------------------------ AH Creative District -------------------------------------------------------------------------------------------------- OR Fort Worden Public Development Authority --------------------------------------------------------------- LW Jefferson Broadband Action Team ------------------------------------------------------------------------- LW Team Jefferson Economic Development Council (EDC) ----------------------------------------------- MM Jefferson County Fairgrounds Board -------------------------------------------------------------------------BT Agenda Bill AB24-158 Meeting Date: November 4, 2024 Agenda Item: X.E Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams, Finance Director Date Submitted: November 4, 2024 Department: Finance & Technology Services Contact Phone: 360-379-4403 SUBJECT:2025City Manager PreliminaryBudget CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: Staff present the City Manager’s Preliminary 2025 Budget to City Council, with an opportunity to receive public testimony on the preliminary budget and its revenues sources as well as an opportunity to receive City Council questions, feedback, and direction to staff in advance of the first draft of the proposed budget. The first public hearing on the 2025 proposed budget will occur on November 18, 2024, with the second on December 2, 2024, and with final adoption anticipated on December 2, 2024. The 2025 budget essentially began in July 2025 with the City Council/Department Director strategic workplan retreat, focusing on how to balance both the year-on-year operational needs with the longer-term, integrated strategic thinking of the Financial Sustainability Initiative. High-Level Overview Based on previous City Council feedback from the October 7, 2024, City Council business meeting and October 14, 2024, City Council workshop, staff have focused on elements of the budget that transcend the next fiscal year and help implement the Financial Sustainability Initiative, including but not limited to the following elements: Smart seed funding for facilities repair and replacement. In the 2024 budget, we recognized that we do not plan well for facilities replacement and repair, often scrambling to find money after things inevitably break. We set aside funding to seed a repair/replacement fund to better anticipate and respond to facilities needs. This budget is the second year (of five) for investment into that fund. Smart seed funding for fleets repair and replacement.The facilities seed funding approach is working, so we are proposing a similar approach for fleets in 2025. Similarly, doing so puts fleet repair and replacement on a predictable schedule which means better predictability and financial stability. Smarter investments. The City takes in and pays out funds every day, but per policy and common sense, we need to ensure that the balance stays positive. Better financial planning means we put our balance to work earning interest, taking advantage of high interest rates and phasing the investments so we still have access to funds in case of unforeseen circumstances. Fighting off our debt. Debt is an inevitable reality for almost all cities as it helps spread longer-term investments more equitably to those who benefit. Too much debt, however, hinders our abilities to get more accomplished and the City and our community have suffered from the City overleveraging debt. Last year we paid off some debt early, but some of those payments return in 2026. This year’s budget gets a jump on those 2026 payments by setting funding aside so we don’t overextend this year. We will also, as per above, invest those funds this year while they sit in waiting for next year. Rainy-day fund. This fund strengthens our approach to preparing for unanticipated downturns and natural disasters to ensure stability of staffing and services. Putting aside one-time revenue like sales tax from major projects seeds the fund and will provide continuity when we need it most. Bold housing action. The Comprehensive Plan, a major priority for 2025, is crucial to housing availability and affordability – and fundamental to delivering financial sustainability. More residents add character and help spread the costs of services that we all depend on. Plus, more attainable housing helps local businesses –and the City – recruit and retain employees who provide important services, amenities, and local economic development. Perhaps more importantly, many of our residents suffer from the lack of affordable housing options and housing action is key to a more healthy, safe, and equitable community. Strategic staffing. Our staff size has not grown consistently with the population of residents, and we’ve been chronically understaffed for many years. Adding positions like a Parks Maintenance Worker, a Water Distribution Maintenance Worker, a Streets Operator, and a Housing Coordinator help us deliver on our core priorities. Departmental synergy. The budget includes a change in how the City organizes some of our important community services: a combined Community Services Department that incorporates Parks and Facilities teams, the Library department, and adds an arts and culture component to oversee the PT Creative District. The aim is for better, more integrated, more stable delivery of these services to our community alongside a fiscally prudent way of doing so. Major progress on infrastructure projects. With over $45m of funded infrastructure projects on the books, we continue to move forward with streets, water, sewer, stormwater, parks, facilities and other infrastructure projects that not just catch us up from years of deferred maintenance, but help take us forward in building a stronger, more resilient, and better community for us all. 2025 Proposed Budget by Section 1. Ordinance 3325 Budget Adoption a. Exhibit A – 2025 Budget by Fund b. 2024 Estimated Forecast Summary 2. 2025 City Manager Budget Message and Overview 3. 2025 All Funds Combined Summary 4. 2025 Staffing and Compensation Summary 5. City of Port Townsend Policies Notes: Salary Schedule has been updated to include five new positions, including the positions required to form the new Community Services department reconfiguration. Policy considerations as presented in the budget process are showing with track changes, which will be incorporated following adoption of the budget. ATTACHMENTS: 1. Ordinance 3343 2. Ordinance 3343 Exhibit A – City of Port Townsend 2025 Proposed Budget 3. City Manager Budget Message 4. 2025 All Funds Combined Summary 5. 2025 Staffing and Compensation Summary 6. City of Port Townsend Financial Policies, Revised 2024 (draft) 7. City of Port Townsend Purchasing Matrix – Bid Limits & Signing Authorization CITY COUNCIL COMMITTEE RECOMMENDATION: n/a. RECOMMENDED ACTION: No Action Required ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3343 Page 1 of 2 ORDINANCE NO. 3343 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF PORT TOWNSEND, WASHINGTON, FOR THE FISCAL YEAR ENDING DECEMBER 31, 2025 WHEREAS, the City Manager of the City of Port Townsend, Washington, completed and placed on file with the City Clerk a proposed budget and estimate of the amount of monies required to meet the public expenses, bond retirement and interest, reserve funds and expenses of government of the City for the fiscal year ending December 31, 2025 (the “2025 Preliminary Budget”), and a notice was published that the City Council would conduct a public hearing on th the 18 of November 2024 at 6:00 p.m., at City Hall for the purpose of receiving public testimony regarding thepreliminarybudget for the 2025fiscal year; and WHEREAS, the City Council held a public hearing on November 18, 2024 at which all taxpayers were heard who appeared for or against any part of the preliminary budget; and WHEREAS, following the public hearing, the City Council met in City Council Chambers on December 2, 2024, to consider the 2025 Final Budget and receive further public comment, and made adoptions and changes, as it deemed necessary and proper; and WHEREAS, the 2025 Budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Port Townsend for the purposes set forth in the 2025 Final Budget, and the estimated expenditures in each fund set forth in the 2025 Final Budget are all necessary to carry on the government of the City for fiscal year 2025, and are all necessary to meet the various needs of the City during the period; NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1.The budget for the City of Port Townsend, Washington, for the fiscal year 2025, is hereby adopted at the fund level as set forth in the document entitled “City of Port Townsend Final Budget 2025,” a copy of which has been and now is on file with the office of the City Clerk, and by this reference is incorporated into this Ordinance. Section 2. Estimated revenues, including fund balances for working capital for each separate fund of the City of Port Townsend, and aggregate totals for all such funds combined, for the year 2025, are set forth in summary form in Exhibit A attached, and by this reference are incorporated in this Ordinance, and are appropriated for expenditure at the fund level during the 2025 budget year. Section 3.The City Clerk is directed to transmit a certified copy of the City of Port Townsend Final Budget 2025 to the Office of State Auditor and to the Association of Washington Cities. Ordinance 3343 Page 2 of 2 Section 4. This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular nd meeting thereof, held this 2 day of December 2024. _____________________________ David J. Faber Mayor Attest: _____________________________ City Clerk Alyssa Rodrigues 2025 City Manager Preliminary Budget CITY OF PORT TOWNSEND VISION A thriving community for all... CITY OF PORT TOWNSEND MISSION STATEMENT Champion aspirations for a thriving community as envisioned in our Comprehensive Plan THE 2025 CITY MANAGER BUDGET Message from the City Manager: Over the past few years, in preparing the budget for City Council consideration, the City team has transitioned away from the fear and uncertainty of the pandemic, the myopia of simply thinking about the next year ahead, and the somewhat stale, hold-over approach . If you take the time to review the previous budgets or even just the budget messages from me them evolve into something increasingly clear-eyed, strategic, and honest. This year we attempt to keep moving forward in similar fashion, with a balanced, smart, and forward- enduring success. Certainly, the team and I continue to be challenged by macroeconomic conditions beyond our control, like escalating costs of materials and labor, or local and regional conditions like seemingly impossible housing affordability. Add to that the discomfort of new or changing state and federal requirements or the accounting realities of keeping funds balanced and appropriately separated a bit on the back foot. Despite that, a persistent focus on the future of our community. Over time, we believe that, by making tough decisions and sticking together, we can make things fairer and better for everyone. Page | 1 2025 City Manager Preliminary Budget To those ends, wehaveworked for at least half a year to prepare this budget. It started at a strategic workplan retreat in July with City Council and Department Directors when we honed in on our priorities with an appropriate mix of ambition and reality. Much of that retreat focused on how to balance both the year-on-year operational needs with the longer-term, integrated strategic thinking of the Financial Sustainability Initiative. That initiative grounds us in multi-year approach to fiscal responsibility -changing We then asked each department to provide their list of budget requests that would get those priorities done multi- year financial sustainability journey. All of this was balanced against 2025 revenue predictions and our policies that require all funds to stay in the black. Many of those items Smart seed funding for facilities repair and replacement. In the 2024 budget, we recognized that we do not plan well for facilities replacement and repair, often scrambling to find money after things inevitably break. We set aside funding to seed a repair/replacement fund to better anticipate and respond to facilities needs. This budget is the second year (of five) for investment into that fund. Smart seed funding for fleets repair and replacement. The facilities seed funding approach is working, so we are proposing a similar approach for fleets in doing so puts fleet repair and replacement on a predictable schedule which means better predictability and financial stability. Smarter investments. The City takes in and pays out funds every day, but per policy and common sense, we need to ensure that the balance stays positive. Better financial planning means we put our balance to work earning interest, taking advantage of high interest rates and phasing the investments so we still have access to funds in case of unforeseen circumstances. Fighting off our debt. Debt is an inevitable reality for almost all cities as it helps spread longer-term investments more equitably to those who benefit. Too much debt, however, hinders our abilities to get more accomplished and the City and our community have suffered from the City overleveraging debt. Last year we paid off gets a jump on those 2026 payments by setting funding aside overextend this year. We will also, as per above, invest those funds this year while they sit in waiting for next year. Rainy-day fund. This fund strengthens our approach to preparing for unanticipated downturns and natural disasters to ensure stability of staffing and services. Putting aside one-time revenue like sales tax from major projects seeds the fund and will provide continuity when we need it most. Bold housing action. The Comprehensive Plan, a major priority for 2025, is crucial to housing availability and affordability and fundamental to delivering Page | 2 2025 City Manager Preliminary Budget financial sustainability.More residents add character and help spread the costs of services that we all depend on. Plus, more attainable housing helps local businesses and the City recruit and retain employees who provide important services, amenities, and local economic development. Perhaps more importantly, many of our residents suffer from the lack of affordable housing options and housing action is key to a more healthy, safe, and equitable community. Strategic staffing. Our staff size has not grown consistently with the population of residents, Adding positions like a Parks Maintenance Worker, a Water Distribution Maintenance Worker, a Streets Operator, and a Housing Coordinator help us deliver on our core priorities. Departmental synergy. The budget includes a change in how the City organizes some of our important community services: a combined Community Services Department that incorporates Parks and Facilities teams, the Library department, and adds an arts and culture component to oversee the PT Creative District. The aim is for better, more integrated, more stable delivery of these services to our community alongside a fiscally prudent way of doing so. Major progress on infrastructure projects. With over $45m of funded infrastructure projects on the books, we continue to move forward with streets, water, sewer, stormwater, parks, facilities and other infrastructure projects that not just catch us up from years of deferred maintenance, but help take us forward in building a stronger, more resilient, and better community for us all. These are but a few ideas captured in the 2025 budget. I encourage you to read through these pages, and I invite you to stay engaged in the budget process. I hope you find it a refreshing change perhaps more clear-eyed, strategic, and honest. Regardless, feel free to reach out to me with your thoughts by email at jmauro@cityofpt.us, attend one of my coffee conversations each first my regular show on KPTZ each Thursday at 12:30. Better yet, I invite you to explore and discover ways you might be able to get involved to help us deliver on our collective aspirations for a healthier, more resilient, more inclusive Port Townsend for us all. John Mauro City Manager Page | 3 2025 City Manager Preliminary Budget 2024CITY MANAGER PROPOSED BUDGET The budget is adopted at the fund level. The chart below (which represents Exhibit A to the budget ordinance) provides an overview of the revenues, expenditures, and projected ending fund balances: CITY OF PORT TOWNSEND 2025 BUDGET FUND SUMMARY 2024 Est.2025 est.2025 Projected EndingRevenueExpenseRev vs. ExpRev vs. ExpEnding Fund BalanceBudget*Budget*Y/E TargetBudgetFund Balance GENERAL FUND7,032,94316,128,91117,323,732(1,194,821)(1,194,821)5,838,122 Drug Enforc. / Contingency209,87925,000025,00025,000234,879 A.R.P.A.2,2330265,000(265,000)(265,000)(262,767) Street/Transportation Benefit Dist888,6052,660,9621,725,962935,000935,0001,823,605 Library624,7251,423,6661,398,93824,72824,728649,453 Real Estate Excise Tax1,422,664685,000510,000175,000175,0001,597,664 Lodging Tax1,350,292615,000972,751(357,751)(357,751)992,541 Fire / EMS7,77800007,778 Affordable Housing166,17192,89692,89600166,171 Community Development Block Grant180,23828,00020,0008,0008,000188,238 Community Services1,132,3943,243,6793,243,679001,132,394 TOTAL SPECIAL REV FUNDS5,984,9808,774,2038,229,226544,977544,9776,529,957 DEBT SERVICE FUND1,655,1401,114,7111,114,712(1)(1)1,655,139 General Capital1,174,817381,000818,658(437,658)(437,658)737,159 Street Capital241,8254,422,0395,445,488(1,023,449)(1,023,449)(781,624) CAPITAL PROJECTS FUNDS1,416,6424,803,0396,264,146(1,461,107)(1,461,107)(44,465) Golf Course5,09131,00031,000005,091 System Development2,658,233385,000605,906(220,906)(220,906)2,437,327 Water / Sewer Operations7,002,98511,351,00010,464,307886,693886,6937,889,678 Water / Sewer Capital10,421,51412,375,21511,044,7361,330,4791,330,47911,751,993 Storm Operations12,9901,445,0001,112,380332,620332,620345,610 Storm Capital838,570598,655602,054(3,399)(3,399)835,171 ENTERPRISE FUNDS20,939,38326,185,87023,860,3822,325,4882,325,48823,264,870 Public Works Admin495,436861,845733,201128,644128,644624,080 IT Equipment O&M / Replacement255,245542,425523,89118,53418,534273,779 Fleet Equipment O&M / Replacement1,510,2433,139,0792,928,127210,952210,9521,721,195 Engineering Services37,0701,570,7251,450,356120,369120,369157,439 Unemployment Self-Insurance15,40325,00010,00015,00015,00030,403 INTERNAL SERVICE FUNDS2,313,3966,139,0745,645,575493,499493,4992,806,895 Firemen's Pension 372,77727,5001,37426,12626,126398,903 Custodial / Refundable Deposits12,672000012,672 Memorial Fund000000 FIDUCIARY FUNDS385,44927,5001,37426,12626,126411,575 GRAND TOTAL39,727,93463,173,30862,439,148734,160734,16040,462,094 Page | 4 2025 City Manager Preliminary Budget AMERICAN RESCUE PLAN ACT The American Rescue Plan Act of 2021 (ARPA) provided $350 billion in funding for state and local governments. The City of Port Townsend was awarded $2,755,388. The first tranche of this funding, $1,373,493, was received in July 2021. The second half was received in July 2022. The funding has limited eligible uses but, in general, can be used for: Revenue replacement for the provision of government services to the extent the reduction in revenue was due to the COVID-19 public health emergency. COVID-19 expenditures or negative economic impacts of COVID-19, including assistance to small businesses, households, industries, and economic recovery. Premium pay for essential workers. Investments in water, sewer, and broadband infrastructure. Based on updated guidance received from the Federal Treasury in March 2022, the City determined that the best use of the funds received from ARPA is Revenue Replacement. These funds are temporary in nature and non-recurring, so care has been used in allocating these funds in ways that do not add programs that require ongoing financial commitments. In September 2021, the City Council discussed the adoption of three priority pillars when determining the programs/projects these funds would be allocated to. These pillars are 1) support staff, 2) support financial sustainability, and 3) deliver an integrated community backed vision for parks and recreation. Based on these pillars, an array of projects was presented for consideration in both 2021 and 2022. In both 2022 and 2023, all prior projects were reviewed to ensure federal guidance requirements will be met. In addition, all projects were reviewed for funding needs and project timeline. Columns were added to reflect 2024 changes and a revised 2022-2024 allocation representing the total allocated amount for the project. The funds must be obligated before December 31, 2024, and spent by the end of 2026 as specified in the ARPA Treasury guidelines. The updated project list below totals $2,755,388 and allocates both tranches of fund: Page | 5 2025 City Manager Preliminary Budget In 2022, a Special Revenue Fund was established to monitor the ARPA revenues and Office to ensure proper accounting and coding for these funds. Anticipated operating expenses and corresponding transfers are reflected in the graphs and materials presented in the budget. 2025 BUDGET ASSUMPTIONS The 2025 City Manager Proposed Budget allocates resources to initiatives included in 5 strategic workplan. This workplan was developed by staff and reviewed and workshopped with the City Council at an all-day retreat held on July 22, 2024. The 202 strategic workplan is broken down into seven major categories: Page | 6 2025 City Manager Preliminary Budget INVEST IN OUR PEOPLE Build and nurture the capacity of our staff, teams, volunteers, advisory board members, Councilmembers and partnerships and provide them the toolsets, skillsets, and mindsets to achieve more together. ENGAGE OUR COMMUNITY Build beyond notification and response to more deeply and inclusively engage our community in decisions that affect their lives and livelihoods as well as ground civic dialogue in civility and kindness. STRENGTHEN OUR FINANCIAL POSITION Set the City and community up for sustained success by deliberately choosing to build financial sustainability to address the challenges of today and prepare for tomorrow. INNOVATE OUR SYSTEMS, STRUCTURES & PROCESSES Set the City and community up for sustained success through process and structure improvements and optimization. ENVISION OUR SUSTAINABLE FUTURE AND DELIVER OUR PRIORITY INITIATIVES Deliver the 2025-2045 Comprehensive Plan and associated priorities to catalyze a financially, socially, and environmentally sustainable future. DELIVER THE BASICS Provide consistent critical operations, ongoing statutory responsibilities, and core City functions. Associated funding in the 2025 budget has been given to specific budgeted items. Staff time for many of the projects is a key component to successful completion. A summary 5 strategic workplan is included as part of the 2025 Proposed Budget Book. AFFORDABLE HOUSING Affordable Housing is a key priority for 2025 and beyond. The City continues its work to support efforts for affordable housing in the city and region. The City has made significant contributions to housing in a variety of ways. Some key examples of these contributions are: Implementation of a Sales & Use Tax for Affordable and Supportive Housing th (Substitute House Bill 1406) in the 4 quarter of 2020. This tax is a tax credit against the state portion of our City sales tax and did not increase the total amount of retail sales tax. Investment of approximately $21,000 per year; cumulative total of $70,000 through 2023. Fee deferrals for housing providers for certain permit fees and system development charges. Providers include Habitat for Humanity, Peninsula Housing, Olympic Community Action Program and Bayside Housing & Services. Total investment from 2011-2021 of $420,914. Page | 7 2025 City Manager Preliminary Budget Investment of approximately $62,000 annually for debt service payment with a total commitment over a 20-year period of $1,324,125 for total principal and interest payments. The City obtained a grant from Department of Commerce in 2021 to acquire property that will be earmarked for affordable housing Grant provides investment of $1,375,000 for the property purchase. Fourteen acres was acquired for the Evans Vista Neighborhood. The City obtained a grant from Department of Commerce in 2021 to build utility infrastructure to support affordable housing Grant provides investment of $1,700,000 for the extension of utilities to lower the cost of building affordable housing. The City secured $500,000 in 2022 to Master Plan the Evans Vista neighborhood from the Jefferson County American Rescue Plan Act funds. The City Council has also made legislative changes related to housing including: Adopted multi-family tax exemption (Ordinance 3200, 2018) provided limited or 12-year exemptions from ad valorem property taxation for qualified new multiple- unit housing in targeted areas Removed the owner-occupied requirement for Accessory Dwelling Units (ADUs) (Ordinance 3241, 2019) Adopted regulations to allow up to an eight-plex in the R-II single-family zone through a conditional use permit (Ord. 3241, 2019) Raised the maximum SEPA threshold exemption to the maximum allowable (Ord. 3241, 2019). Projects that may be eligible for SEPA exemption include single- family residential projects, up to 20 dwelling units, and multi-family residential projects, up to 60 dwelling units. Repealed modulation requirements (Ordinance 3247, 2020) Increased the size allowed for an attached ADU to 1000 square feet (Ordinance 3247, 2020) Decreased the lot size allowed in a cottage development to 2500 square feet (Ordinance 3247, 2020) Adopted regulations allowing zero lot line/shared wall construction duplexes (Ordinance 3272, 2021) Reduced the minimum lot size allowed in a Planned Unit Development to 2000 square feet (Ordinance 3272, 2021) AdoptTactical Infill Housing Code Update with $50,000 investment, which included: o Allowing two ADUs per residence, eliminated ADU parking requirements, reduced ADU setbacks, increased lot coverage for ADUs, allowed exterior ADU entrances on building front, allowed Tiny Houses on Wheels to be used as ADUs. o Reducing Cottage Housing permit as administrative without design review committee, eliminated barrier design requirements. o Reducing parking for duplex/triplex/fourplex. Relaxed parking for multifamily in mixed use. Page | 8 2025 City Manager Preliminary Budget o Creatingnew unit lot subdivision(ULS) toolto enable attached housing to be built on zero lot line and conveyed fee simple. A parent lot can be subdivi Townhouses, rowhouses, of 5 or more units allowed in R-II, R-III and R-IV zones. Townhome configurations of 4 or less exempt from design review. o Allowing ULS for cottage housing, attached fee simple housing, and Tiny House on Wheel Communities. o Allowing Tiny House on Wheel Communities with subdivision or Binding Site Plan and conditional use permit in R-III and C-II zones. o Allowing employer-provided housing with conditional use permit in certain zones to enable housing in zones where it is otherwise prohibited. (Ordinance 3306, 2023) Much of this work was made possible through a 2-year American Rescue Plan Act allocation (in 2023/24 budget and included in 2025 budget proposal) for a Long- Range Planner and a Professional Services Budget for code amendments. Adopted 2023 Annual Comprehensive Plan Updates (Ordinances 3322 and 3323), which included: o Permitting greater maximum housing density in the R-IV High Density Multifamily, C-I/MU Neighborhood Serving Mixed Use, Center C-II/MU Community Serving Mixed Use Center, and M/C(S) Mixed Light Manufacturing and Commercial Rainier Subarea zones. o Permitting higher building height in the C-I/MU, C-II/MU, and M/C(S) zones. o Specifying that height restrictions apply to habitable space, not rooftop appurtenances such as elevator towers or water towers. The previous height definition had limited the amount of habitable space since developers were constrained by the height of appurtenances that are necessary for taller buildings, such as elevators. o Permitting greater lot coverage in the R-IV, C-I/MU, C-II/MU, and M/C(S) zones. o Permitting a mixture of vertical and horizontal uses in the mixed-use zones. o Replacing Building Frontage with Minimum Commercial Space and Clear Ceiling Height Requirements in the mixed-use zones. This allows more flexibility in how mixed-use spaces are developed while still preserving the ability to rent commercial space. o Altering floor area ratio (FAR) requirements in the mixed-use zones and M/C(S) zone to encourage greater housing density. o Removing minimum lot size requirement in the M/C(S) zone. o Reducing the minimum lot width required for townhouses/rowhouses in the M/C(S) zone. o Allowing projects in the R-IV, C-I/MU, C-II/MU, and M/C(S), to substitute one developed on-street parking space for three developed off-street parking spaces. This preserves more land within lots for the development of housing, commercial space, or other non-parking amenities. It also encourages the development of the right of way. Page | 9 2025 City Manager Preliminary Budget Much of this work was made possible through a 2-year American Rescue Plan Act allocation (in 2023 budget and included in 2024 budget proposal) for a Long-Range Planner and a Professional Services Budget for code amendments. The City also worked in partnership with Jefferson County through our Interlocal Agreement to support affordable housing and homeless housing programs. The Housing Fund Board builds on collaborative efforts from the previous Joint Oversight Board and Housing Task Force to create a budget and plan for the use of collective affordable housing funds like the aforementioned Sales and Use Tax as well as other local-authority funding. This effort aims at greater participation by elected officials and greater transparency in the granting process for a more successful and coordinated program. The City continues to explore additional strategies to promote affordable housing. Grant awards totaling $788,407 for 2024 with partial funding through 2025 will support code and policy updates that will enhance and streamline housing. These grants will include considerable community engagement on how to holistically address housing and quality of life in Port Townsend. These grants include the 2025 Comprehensive Plan Periodic Update, multimodal transportation and climate resiliency, shoreline periodic update, middle housing, and urban forestry plan and tree ordinance amendment. KEY REVENUE ASSUMPTIONS for 2025 is proposed at $4,084,500, which includes the allowable statutory increase of 1.0% plus an adjustment for the value of new construction and refunds. The 1% statutory increase is budgeted at $12,190 for 2025. New construction in the city is estimated at $47 million. Property values in the city grew in the aggregate by 5.6% or $150 million. 2024 Assessed values for 2025 taxes are estimated at $2.990 Billion. The General Levy totals $2,624,898. The General Levy is allocated via internal transfers to Public Safety & General Services, Community Services (Parks, Trails, Library Lid Lift component of the levy is budgeted at $1,231,216 and is available to be used for library operations. An excess property tax assessment of approximately $150,000 related to the Mountain View Commons voted tax assessment will be levied to fund 50% of the annual debt service for this voted bond. The City had $908,724 of banked levy capacity related to the annexation of City fire services into the East Jefferson Fire District service area. The City Council adopted a post-annexation policy which allowed the City to levy the banked capacity incrementally over a 3-year period. o In 2020, the City Council adopted post-annexation policy allowed the City to levy the first 33% of the banked capacity. Due to the economic conditions during the Page | 10 2025 City Manager PreliminaryBudget pandemic, the Council chose not to levy the banked capacity in 2020 for 2021 taxes. o In 2021, the City Council adopted post-annexation policy allowed the City to levy 66%, or $602,610 of the banked capacity in 2021 for 2022 taxes. o In 2022, the City Council adopted post-annexation policy would allow the City to levy the remaining 34%, or $306,114of this banked capacity in 2022for 2023 taxes. The post-annexation policy restrictedthe use of these funds from 2020 through 2023for specific uses. The restricted banked capacity funds from both the 2022 and 2023 property taxes have been set aside for specific purpose as outlined in the post-annexation policy. As per the policy and agreement, funds are unrestricted beginning in 2024. Additional details areprovided in the Capital Improvement Projects section of the budget book. Below is a chart showing the distribution of property taxes: 2025 Property Tax Levys $4,084,500 Mountain View Voted Levy, $150,000 Library Lid Lift Levy , $1,259,500 General Levy, $2,675,000 General LevyLibrary Lid Lift LevyMountain View Voted Levy Retail Sales Taxes in 2024are projected to come in at 12%above the 2024adopted budget. A year over year comparison for the year-to-dateperiod through Septemberof sales tax data indicates that all sectors showed improvement in 2024as compared to the 2023. Page | 11 2025 City Manager PreliminaryBudget In 2025the Cityanticipates sales tax to remain on track with the 2024estimates. Below is a chart demonstrating the trend of retail sales taxes over the last five years showing the forecasted growth experienced in 2024with the expectation to maintain for 2025. Retail Sales Tax Trend $4,000,000 $3,668,405 $3,500,000 $3,228,961 $3,150,000 $3,054,244 $3,000,000 $2,537,577 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2021202220232024-est2025-Budget Retail sector as a % 2024year to date Revenue through September. 4% 1% 1% 16% 22% 3% 1% 5% 2% 3% 6% 1% 35% Other ServicesConstruction ManufacturingWholesale Trade Retail TradeTransportation / Warehousing InformationAdministrative Support Real Estate / Rental LeasingProfessional Services Health Care / Social AssistanceArts, Entertainment, and Recreation Accommodation / Food Page | 12 2025 City Manager PreliminaryBudget Business & Occupation Taxes are projectedto be above the budgeted amount of $900,000 by .8%for 2024. The 2025amount is forecast to decrease by near 16% at $918,000. Real Estate Excise Taxes (REET)revenues are projected to be $640,484or 5% decreaseunderthe 2024adopted budget. 2025REET revenues are budgeted at $650,000 based on the 2024estimate.It is difficult to forecast when large commercial properties or large dollar home sales will occur, which can disproportionately distortthis revenue source. These funds are restricted to capital improvements or debt service, dollars to make up City matching project funds. Five Year Revenue Trend Business & Occupation and Real Estate Tax $1,200,000 $1,098,382 $1,055,988 $953,406 $1,000,000 $941,896 $918,000 $895,666 $842,221 $800,000 $695,361 $650,000 $640,484 $600,000 $400,000 $200,000 $0 20212022202320242025 Utility Tax revenues in the proposed 2025budget are based on all City water, sewer, storm water and garbage services. The City imposes a 18% tax on the revenues of the a 22% utility tax on the revenues. The 2025budget is forecasted based on the continuation of the tax. Total public utility tax forecasted for 2025is $2,125,586and is intended to support all the general services of the City. Garbage service is required within the City. Garbage utility tax is slated to increase at the monthly service rate increase of 8% (contracted CPI adjustment). Page | 13 2025 City Manager Preliminary Budget Private utility tax rates are 6% of the private utility revenue. The 2024telephone and electric private utility taxes are estimated to be $910,000. The electric and telephone utility taxes are projected to increase by 2% compared to 2024 projections. State Shared Revenues are based on distributions that are shared via state revenue assessments. The City receives distributions for liquor profits and tax, criminal justice and marijuana tax distributions, fuel and multi-modal gas taxes, which primarily support Public Safety and Streets. Some of these distributions are population- population for 2023 listed by the Office of Financial Management as 10,330 (a 1.8% increase from 202010,148). 2023 projected state shared revenue is $494,250. Overhead Cost Recovery is projected to decrease by approximately $24,500, or 1.5% in 2025. The de overhead cost recovery model. The allocation model looks back two years to recover overhead costs occurring in 2022 for 2024. The slow growth revenue in 2024 is primarily the result of allocating less overhead to the Streets, Water, Sewer, and Community Funds due to increased property valuations, increasing costs of services and Council agenda bills in those funds. Utility Revenues (Water, Sewer and Stormwater) are budgeted at the adopted rate increases outlined in the rate tables in Ordinance 3281. The City uses utility rate models provided by FCS Consulting Group, to analyze whether our utility rates fully support capital infrastructure and operations of water, sewer, and stormwater. A sewer and stormwater rate study was completed in early 2024. In 2025, the City is projected to have a total of 5,580 water/sewer accounts with 408, or 7.3%, of those projected to be commercial accounts. Below is a chart demonstrating the growth in commercial and residential water/sewer accounts from 2021 through projected 2025: Page | 14 2025 City Manager PreliminaryBudget 5600 Water/Sewer Utility Account Growth from 2021 -Projected 2024 5500 5400 408 5300 417 5200 414 5100 5000 4900 454 4800 4700 4600 5172 5036 4500 4973 4400 4618 4300 4200 4100 4000 2021202220232024 ResidentialCommercial Total water/sewer/stormwaterrevenue is forecasted to be $11,408,201as compared to $10,507,433 in 2023, or a 9% increase. As noted earlier, this represents scheduled rate increases in ordinance 3281, and 1% account growth. A rate study is currently in process and increases are anticipated following the results of the study in early 2024. In addition, total raw water revenue is forecasted for $5,043,382 as compared to $4,470,000 in 2023 or a 13% increase. Raw water sales are made to both the City and the Paper Mill. Capital Revenues provide substantial funding for general government, street and utility projects through state and federal grants and Department of Ecologyloan proceeds. A smaller amount of capital funding may be administered with inter-fund loans, transfers, bank lines of credit or other debt financing.Additional details regarding capital projects areprovided later in the budget document. Total Revenues budgeted for 2025are $60,295,678include all anticipated revenue for capital funding, operating funding,and fiduciary funds. Page | 15 2025 City Manager PreliminaryBudget 2025 Proposed Revenue by Category $60,295,678 Overhead Recovery, Licenses & Permits, $2,327,536 Other Financing $500,000 Sources (inc. Transfers Other In), $11,496,473 Taxes, $15,942,340 Increases, $52,500 Miscellaneous Revenue, $5,867,663 Intergovernmental Services, $5,124,524 Fines & Penalties, Charges for Goods & $11,900 Services, $21,850,372 KEY EXPENDITURE ASSUMPTIONS 2025Proposed Total Expenditures of $59,064,620 include all operating fund appropriations in addition to water, sewer, general and street capital funds. Page | 16 2025 City Manager PreliminaryBudget 2025 Proposed Expenses by Category $59,064,620 Debt Service - Interest, 690,286 Other Financing Uses (inc. Transfers Out), Debt Service - Salaries & Wages & 10,705,625 Principal, 1,776,468 Benefits, 15,089,392 Supplies, 1,641,451 Capital Outlays, 17,725,827 Services, 15,070,243 Labor Personnel Wages & Benefits expenses at $15,089,392or 24% of proposed operating costs. Removing internal transfers and debt service from operating costs, staffing is 31% of the total. The City continues to balance the need to retain qualified, capable staff by providing fair and competitive wages while also maintaining appropriate service levels. A salary survey was conducted in 2023 which has resulted in an updated compensation policy for non- represented employees.Recruitment of key positions willcontinueto bea challenge in 2024due to a competitive labor market and housing affordability and availability. Elected position salary and health benefits City Council Member salaries will increase based on the compensation study that was completed in the fall of 2021 by an monthlyand City CouncilMembers are eligible to enroll in health benefits as part of the elected position group. Coverage is dependent on group participation, with minimum requirements for the group plan. For non-elected positions, the 2025budget proposes a net increase of 7.9positions. There are a total of 116.8Full Time Equivalent (FTE) positions, up from a revised 2024 budget of 108.9. These consecutiveincreases (6.5in 2024and 7.9proposed for 2025) come after decreases in the prior four years(from 109.2 in 2018to 95.2 in 2022). New Page | 17 2025 City Manager Preliminary Budget budgeted positions include City Custodial, City Electrician, Streets Maintenance Worker, Assistant Library Director, Cultural Services Director, Wastewater Operator, and an increasing the Grants Coordinator for full time. The positions are outlined by departments in the chart below: Employee groups include three sectors, the Police Collective Bargaining Unit, General Collective Bargaining Unit, and non-represented personnel. The Police Collective Bargaining Unit contract did expire December 31, 2023. The contract was ratified in 2024. Recruiting and retaining officers continues to be a high Page | 18 2025 City Manager Preliminary Budget priority for Port Townsend. The 2025budget assumes full staffing and the addition of a full-time deputy police chief. The budget includes 15.0 full-time officers and 1 provisional officer. Wage increases for this bargaining unit are not included and will need to be considered as part of a future budget supplemental. The General Government Collective Bargaining Unit contract expires December 31, 2024. Negotiations for a new contract are in process at this time. With this collective bargaining agreement in place, wage rates for 2025 are contracted to increase 3.6% for both General Government and non-represented City staff. Due to current labor market conditions and higher than normal inflationary times, salary increases for staff are above average. All increases are included in the budget estimates for 2025. A salary survey was conducted in 2023. A revised salary schedule for non-represented staff has been put together with all positions placed in Grade Ranges based on current market data. Salary adjustments have been considered to bring positions within market and are included in the 2025 budget. A full list of authorized positions along with the position classification salary schedule, and more detailed budget assumptions is included in the Staffing and Compensation section of the Proposed Budget Book. Benefits offered to employees include medical, dental, vision, long-term disability, life insurance and retirement. Medical costs for 2025 are forecast to increase by approximately 7.3% for the AWC benefit plan (general government non-represented employees), less the 2.0% WellCity discount. To achieve the discount, AWC employees participate in a variety of wellness activities that promote a healthy lifestyle. The Teamsters Local 589 benefit plan, which covers both the Police and General Government union employees, is budgeted to increase 4.0% in 2025. Retirement contributions for most employees (PERS) are funded at 9.11% of eligible employee wages. The PERS contribution increased in September 2024. Police officers are covered by the LEOFF retirement system at a rate of 5.32% of eligible employee wages. This participation rate is mandated by the Washington State Retirement System. Employees also have the choice of enrolling in either the MissionSquare (formerly ICMA) or Washington State deferred compensation program which is not employer funded. The 2024 budget includes 4 Seasonal Staff for Parks and Streets maintenance. Seasonal staff are typically hired between May and October and are budgeted at an equivalent to 0.50 FTE each. Seasonal staff support spring and summer clean-up efforts in parks and maintain streets right of way. Washington State minimum wage increases in 2025 to $16.66 per hour, which is a $.38 per hour, or 2.35%, increase. This increase impacts seasonal wage rates and entry level library staff. Additionally, the increase impacts higher level position through wage compression. Wage compression occurs when pay adjustments regardless of Page | 19 2025 City Manager Preliminary Budget experience, skills or seniority increase the base wage and bring those wages closer to the wages of more senior, experienced, skilled positions. The Director of People & Performance will continue to monitor the impact of minimum wage adjustments on all City positions. 2024 CAPITAL PROJECTS The proposed 2024 budget has a variety of capital projects that add new infrastructure investment and improve aging infrastructure. A breakdown of planned projects is listed in the Capital Project section of the budget. Page | 20 CITY OF PORT TOWNSEND, WASHINGTON STAFFING AND COMPENSATION SUMMARY The City of Port Townsend employs approximately 116 individuals. City employees are made up of four groups: General Government Bargaining Unit - employees who are members of the Local Union No. 589 of the International Brotherhood of Teamsters Police Department Bargaining Unit - employees who are members of the Local Union No. 589 of the International Brotherhood of Teamsters Non-represented management, library belong to any bargaining group Part-time and temporary/seasonal employees Compensation and benefits for the two Teamsters bargaining units are negotiated and certain wage changes, pay scales and benefit packages are administered based on the contractual agreements. The Police Collective Bargaining Unit contract expires December 31, 2026. The new agreement has been ratified. 15.0 full-time officers and 1 provisional officer were included in the budget. Recruitment for the police department has been effective. The department anticipates full staffing in 2025. Retaining officers will continue to be a priority for Port Townsend. The General Collective Bargaining Unit ratified a 2-year contract. The new contract expires December 31, 2026. Negotiations for a new agreement will be conducted in 2026. Wage rates for 2025 are contracted to increase 3.6% for City staff. 2025 wage rates for police officers will be determined with the new police contract. Due to current labor market conditions and higher than normal inflationary times, salary increases for staff continue to be above average. All known increases are included in the budget estimates for 2025. Changes to Council members compensation were considered by an independent Salary Commission during the fall of 2021. Council compensation had not been changed since 2007. Five commission members were appointed to determine whether and what changes were necessary to monthly salaries for these elected officials. The commissioners considered multiple points of data including cost of living changes during the period of 2007-2021, salaries for officials in comparable communities, time required to carry out the functions of the office, and salaries received by members of other governing boards in Jefferson County. Individual interviews with council members were conducted by the commission to better assess time commitment to the position. The November 9, 2021. levels for 2024-5 are as follows: Effective January 1, 2025 1,075 Effective January 1, 2025 each Councilm$725 Council salaries willincrease in 2026. In 2028 a subsequent Salary Commission consideration is statutorily required.The binding decision can be challenged by referendum within 30 days. The process is defined in Port Townsend Municipal Code 2.90 Salary Commission. City Council Members are eligible to enroll in health benefits as part of the elected position group.Coverage is dependent on group participation, with minimum requirements for the group plan. The 2025 budget reflects atotal of116.8 full time equivalents (FTEs) excludingCouncil members and seasonal staff. This is an increase after consecutive years of reduction (from 109.2 in 2018). The FTE countreflects an increase of7.9 positions compared to the 2024 budgeted positions. Additions include: Community Services Director Bsut!'!Dvmuvsf Coordinator Water Maintenance Worker StreetsOperator I Parks Maintenance Worker Despite these additions,s fund these service levelsare a key priority of the outcomes from the Financial Sustainability Task Force. Details on the assumptions used in preparation of the 2025 salary and benefit budget, including details regarding the proposed staff reductions, are provided below. 2025 Budget Assumptions for General Government Agreement The General Government Agreement covers Public Works, Development Services, Finance, Police Administration, and some part-time library employees. The General Government Collective Bargaining Unit contract expires December 31, 2024. Negotiations are in progress for a new contract. The General Government Agreement with the Teamsters defines the pay scales, seniority rates and annual inflationary adjustments to salaries for this group of employees. 2025 budget assumptions do not include an hourly rate increase; any wage rate increases will be determined when a new agreement is ratified, and the costs will be brought back to Council in a 2025 budget supplemental. Full time employees receive a full benefit package that includes health, life, dental and retirement benefits. The current contract calls for employees in this group to contribute 10% of the total cost of the medical benefit costs for themselves and any covered dependents, which is how the City budgeted these costs. Teamster benefit rates are budgeted to increase 4.0% in 2025. 2025 Budget Assumptions for Police Agreement The Police Agreement with the Teamsters defines the pay scales, compensated hours, seniority rates and cost of living adjustments to salaries for police officers and sergeants. The Police Collective Bargaining Unit contract expires December 31, 2026. The new contract has been ratified. 2025 Budget assumptions include a contracted hourly rate increase of 3.6%. Full-time employees receive a full benefit package that includes health, life, dental and retirement benefits. Employees contribute 10% of the medical benefit costs for themselves and any covered dependents. Teamster benefit rates are budgeted to increase 4.0% in 2025. 2024 Budget Assumptions for Non-represented employees The non-represented employee group is made up of management and professional level staff, non-union part-time library staff, and confidential/administrative staff. This group has no formal contractual agreement and benefit and wage increases have historically been dictated by performance and availability of budget dollars. Full time employees receive a full benefit package that includes health, life, dental and retirement benefits. Employees contribute 15% of the total cost of these benefits for themselves and any covered dependents. Medical benefit rates are forecasted to increase 7.3% which is partially offset by a 2.0% discount for WellCity designation. Employees may choose from two dental plans. The dental premiums are budgeted for no increases in 2025. There are no increases forecasted for vision benefit rates. review of both represented and non-represented was completed in 2023. Based on the results of the market study, a new grade-based system has been put in place for non- represented employees. In addition, the compensation policy has been updated and ies. The represented positions included in the salary survey are being reviewed as part of contract negotiations in 2024. The 2025 budget does not include a wage adjustment for non-represented employees, this will be brought back to council as a supplemental after the General Government Agreement has been ratified. Minimum Wage - For 2025, the minimum wage will increase $.38 or 2.35% to $16.66 per hour. This increase impacts library and seasonal wage rates. Additionally, the increase begins to impact higher level position through wage compression. Wage compression occurs when pay adjustments regardless of experience, skills or seniority increase the base wage and bring those wages closer to the wages of more senior, experienced, skilled positions. The Director of People & Performance will continue to monitor the impact of minimum wage adjustments on all City positions. Recruiting Staff, Succession Planning and Best Practices The City continues to strive to foster a healthy City organization through investing in leadership development and training and adopting and implementing best employment practices. In 2022, the City Manager restructured the Human Resources Department by hiring a Director of People & Performance. This position reports directly to the City Manager and is is supported by a full time Human Resource Specialist/Generalist, a part time Human Resource Assistant as well as support from the Payroll Administrator. The Director will continue to focus on recruitment, retention, and development of City staff. Development of career pathing and City-wide training opportunities for growth will enhance the C employees and set standards for a high-performance culture. The 2025 budget adds resources for staff training and education. A total of 116.8 positions are included in the budget for 2025, not including Council members, seasonal workers, volunteer hours or accrued leave payouts. Seasonal workers consist of 2.0 FTEs or 4 short term employees to assist with Streets and Parks operations. Volunteer hours amount to approximately 3.36 FTEs and assist with police operations, library operations, and parks maintenance. A chart below shows the trend by department of authorized staffing over the last five years: Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 1 of 22 City of Port Townsend Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 2 of 22 Comprehensive Financial Management Policies Index I. FINANCIAL POLICY GUIDELINES ........................................................................ 3 II. ORGANIZATION ................................................................................................... 3 III. ACCOUNTING, AUDITING AND FINANCIAL REPORTING ............................... 4 IV. FUND STRUCUTURE & FUND RESERVE GUIDELINES .................................. 6 V. REVENUE POLICIES ........................................................................................... 9 VI. OVERHEAD COST RECOVERY (COST ALLOCATION) ............................... 1110 VII. GENERAL BUDGET POLICIES .................................................................... 1211 VIII. FINANCIAL PLANNING POLICIES ................................................................. 13 IX. ENTERPRISE FUNDS ...................................................................................... 14 X. CAPITAL INVESTMENT PROGRAM PLAN POLICIES ..................................... 14 XI. DEBT MANAGEMENT POLICY ..................................................................... 1514 XII. PURCHASING POLICY ................................................................................. 1716 XIII. ELECTRONIC FUNDS TRANSFER POLICY .................................................. 17 XIV. GRANTS MANAGEMENT POLICY ................................................................. 17 APPENDIX A: NVESTMENT POLICY 19 APPENDIX B: CITY OF PORT TOWNSEND FEDERAL AWARDS STANDARDS & CODE OF CONDUCT20 Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 3 of 22 I. FINANCIAL POLICY GUIDELINES The financial policies outlined in this document have been developed in accordance with the These policy guidelines are intended to aid the City Council and City management in financial decision making. These policy guidelines also provide a means to test short term financial and budget decisions to help ensure the City is able to meet its immediate and long-term financial service objectives and obligations. The City of Port Townsend is accountable to its citizens for the use of public funds. Municipal resources must be wisely used to ensure adequate funding for services, future needs. These policies are designed to help safeguard the fiscal stability The City To guide the City Council and management policy decisions that have significant financial impact. To set forth operating principles which minimize the cost of government and financial risk to the City. To employ balanced, consistent, and fair revenue policies that provide adequate funding for desired programs. To promote sound financial management by providing accurate and timely To ensure the legal use of financial resources through an effective system of internal controls. II. ORGANIZATION The City provides municipal services for its citizens, including protection of life and property, public health and welfare, and improved quality of life. The City Council deems it a high priority to deliver municipal services in the manner consistent for all citizens, and with maximum efficiency and financial prudence. Budget Policy Guidelines, and through its Finance and Budget Committee, Budget Officer, is responsible to the Council for managing City operations and program services, and Budget Policy Guidelines. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 4 of 22 The Director of Finance & Technology Services Officer and Chief Auditing Officer, is responsible to the City Manager for the preparation of accurate and timely financial and budget reporting. Additional responsibilities include information technology administration, general accounting, business license/tax administration and utility billing operations, grant, federal & state funding compliance, purchasing administration, as well as policy advice to the City Manager and Council. The Department Heads are responsible to the City Manager for department operation budget observance, capital project management, and grants administration. Department Heads monitor related revenue performance and expenditure control with the assistance of the Finance Department. The City must prioritize its services and, should revenues become constrained, the following services are considered priorities in the following general order: 1. Public Life, Health, and Safety: Police, ; building inspections; and traffic control; water, sewer, and storm drainage service and streets infrastructure maintenance. 2. Legal Mandates: Accounting/auditing/financial reporting; land-use planning; required staff certifications and training. 3. City Facilities and Property: maintenance of parks, buildings, public rights of way, and City equipment (including information technology equipment); 4. Council and community goals, both annual and long-range, including strategic plan goals. III. ACCOUNTING, AUDITING AND FINANCIAL REPORTING The City will maintain a system of financial monitoring, control and reporting for all operations and funds to provide effective means of ensuring that overall City goals and objectives are met. Accounting Records and Reporting The City will maintain its accounting records in accordance with state and federal regulations. Budgeting, accounting and reporting activities will conform to the Budgeting, Accounting and Reporting System (BARS) for Governments as prescribed by the Washington State Auditor. The City maintains its accounting and budgeting records on a cash basis and adheres to the cash basis BARS manual. Capital Assets As a cash basis entity, the City records and reports only inflows and outflows of cash. When a capital asset is purchased, the entire expenditure is recorded when the cash is expended and depreciation is not recorded. The City considers capital assets to be real and intangible assets above $7,500 in value that have an anticipated life of one year or more. Capital assets are tracked by Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 5 of 22 the Finance Department as a fixed asset inventory. Items that are no longer needed or no longer functional will be disposed according to the City surplus policy and state law. Capital assets that are purchased with grant funds may be subject to additional compliance requirements. The department obtaining the grant is responsible for understanding any compliance requirements related to acquiring, inventorying, tracking and disposing of assets obtained through these types of funds. Small and Attractive Assets - The City identifies small and attractive assets as items with a cost greater than $500 but less than $7,500. These items have a life expectancy of more than one year AND are not likely to be immediately missed upon disappearance. These items are generally mobile in nature and may be easily transported from the workplace. Some exceptions to the $500 minimum include tablets, phones, personal computers, and other lower cost items that have ongoing maintenance or service costs associated with them. Department Heads are accountable for the security of these items and are responsible for following the Small and Attractive Assets Policy and Procedures that have been adopted by Council. The Director of Finance and Technology Services (Finance Director) has oversight responsibility for this policy and the associated inventory of these items. Auditing and accountability/compliance audits in accordance with state and federal laws. Results of the audit will be provided to the Council in a timely manner. Cash Management The Director of Finance & Technology Services will ensure that cash management systems are developed to ensure accurate and timely accounting for all cash and security of all cash assets. management and investment control requires sound financial planning to ensure that sufficient revenues are available to meet the current expenditures of any operating period. The City will maintain a cash management program, which includes internal control practices for collection of accounts receivable, disbursement of funds, and prudent investment of its available cash. The Director of Finance and Technology Services (Finance Director) serves as the investment officer of the City of Port Townsend. The Finance Director is authorized to oversee the investment program and to develop operating procedures to administer the program. The Finance Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 6 of 22 Director may delegate the authority to conduct investment transactions and manage the operation of the investment portfolio to one or more subordinates as outlined in the investment program operating procedures. ocess shall act responsibly as custodians of the public trust. As permitted by law and City ordinances and to maximize the effective investment of assets, all funds needed for general obligations may be pooled into one account for investment purposes. The income derived from this account will be distributed to the various funds based on their average fund balances on a periodic basis. See Appendix A for Full Investment Policy. IV. FUND STRUCUTURE & FUND RESERVE GUIDELINES fund basis. Funds are accounting entities used to record revenues and expenditures. By definition, balanced funds mean that total revenues equal total expenditures. The budgeted funds are grouped into categories: General, Special Revenue, Debt Service, Capital Projects, Enterprise, and Internal Service. The following provides a brief description of the fund types and reserve guidelines for each fund. The numbers in parentheses represent the BARS manual fund series numbering scheme. GENERAL FUND (010) -- This is the primary operating fund or current expense fund of the City. the budget shall provide for an anticipated undesignated fund balance between 8% and 15% of estimated annual revenues for general government fund types. The fund balance shall be exclusive of all reserves not anticipated to be readily available for use in emergencies and contingencies. Should the fund balance fall below 8% of revenues, a plan for expenditure reductions and/or revenue increases shall be submitted by the City Manager to the Council. If, at the end of a fiscal year, the fund balance falls below 8%, then the City shall rebuild the balance within a period not to exceed three fiscal years. GENERAL FUND COUNCIL RESERVE (Included in the General Fund) In addition to the Fund balance and the Contingency Fund, the budget for the approximately 1% of estimated operating revenues in the General Fund (010). Only the General . The Council Reserve is established to provide for non-recurring community requests or unanticipated needs deemed necessary by Council. The Council Reserve shall be suspended during times of significant economic downturn, especially during years when the General Fund Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 7 of 22 ending fund balance falls below 5%. The Council Reserve is a budgeted SPECIAL REVENUE FUNDS (101-199) -- These funds account for revenues derived from special taxes, grants or other restricted sources designed to finance particular activities. Apart from any unrestricted General Fund contributions to a Special Revenue Fund, the unexpended ending fund balances carry over year to year and should retain enough revenue to cover operating cash flow and anticipated major project or program obligations of the fund. Of these funds, the Street, Library, and Community Services funds are of an operations nature. The Street and Community Services Funds reserve balance will be equivalent to 2-3% of fund expenditures. The Library Fund reserve is set at 5-8% of Library property tax revenue. Other Special Revenue Funds are more cyclical, or project related and only need retained ending fund balances or transfers in to cover anticipated obligations: Drug Enforcement, Lodging Tax, Fire/EMS, Affordable Housing, and CDBG Grants. CONTINGENCY (102) Contingency Fund is more of a strategic reserve to meet emergency conditions or to help maintain essential services during periods of economic downturn. Each fund should retain enough in its own Ending Fund Balance Reserves to offset minor non-recurring or unanticipated expenses during the budget year. Contingency Fund is intended for major events and should be maintained at no less than 2% of the General Fund annual operating revenues. If the contingency falls below 2% of operating revenue, the City will initiate a plan that will restore the balance to the required level over a three-year period. In addition to the required contingency reserves, additional funding will be added to create a Rainy-Day Fund. This is meant to buffer against unanticipated economic downturns and natural disasters. The Rainy-Day Fund will build to between 5% - 10% of General Fund annual operating revenues. The Rainy-Day Fund will be seeded through the following: Unrestricted one-time revenues from projects with assessed value at over $3m Contributions from the General Fund Reserve Contributions from the vacancy rate (see Vacancy Rate Policy) DEBT SERVICES FUND (200) These funds are used to pay general government debt. The City shall retain or transfer in funds sufficient to cover the Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 8 of 22 annual debt service obligations and with bond covenants or other loan restrictions. CAPITAL PROJECTS FUNDS (300) These funds are established for the acquisition or construction of general government (non-utility) capital improvements. Ending Fund Balance Reserves should be maintained at levels sufficient to cover anticipated annual expenditures with transfers in from supporting funds (General, REET, etc.) to cover project needs. ENTERPRISE FUNDS (400) These funds are the proprietary or - funds for operations providing services to the general public supported primarily The Ending Fund Balances of these funds should be equal to or greater than 60 days of operating expenditures and any additional amounts needed to build towards future project cash or debt payment needs. To the extent that the reserved Fund Balance and operating cash flow are not adequate to fund needed utility system improvements, additional rate increases or surcharges may be adopted by Council. Included in the Enterprise funds are Debt Service Reserve Funds, Utility Capital Project Funds and System Development Fund. Revenue bonds may be issued by the Enterprise Funds. Investors may require additional lending requirements or covenants. The ending fund balance of the Enterprise Funds should include a reserve to cover any additional covenant requirements. INTERNAL SERVICE FUNDS (500) Thes- funds for operations providing services to other City departments (funds) on a direct cost-reimbursement basis (e.g. Equipment Rental including Information Technology services and equipment and Facilities, Public Works Administration and internal Engineering Services). Fund balances should break even, after set aside of funds for future capital equipment replacements. FIDUCIARY FUNDS (600) These funds account for assets held by the City as a trustee or as an agent on behalf of others. Ending Fund Balances and any transfers in should be maintained consistent with fund restrictions. ENDING FUND BALANCE, RESERVES, CONTINGENCY SUMMARY The following is a summary of the reserves guidelines. Guidelines will be reviewed annually as a part of the Budget process: General Fund 8-15% of operating revenue Library 5-8% of property tax Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 9 of 22 Street 2-3% of expenditures Community Services 2-3% of expenditures Other Special Revenue Funds Sufficient to meet obligations Contingency . No less than 2% of operating revenue Debt Service Sufficient to meet obligations General Capital Sufficient to meet obligations Enterprise Funds 60 days of operating expenditures System Development Charges Fund Sufficient to meet obligations (Enterprise) Internal Service Sufficient to meet obligations Fiduciary Funds Sufficient to meet obligations The undesignated General Fund Balance (the balance not tied to a known project) will be maintained at a level that provides the City with sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing. The City should not use the undesignated General Fund Balance to finance recurring operating expenditures. Annual General Fund revenues should be equal to or greater than annual regular operating expenditures. Reserves above the target can be used for new expenditures, with emphasis placed on one-time uses that achieve future operating cost reductions. General Fund revenues will be used for general government, street and community service programs only. General Fund revenue for other purposes will require approval by the City Council. General Fund revenues will not be used to subsidize utility or enterprise operations, which will be self-supporting through user rates. V. REVENUE POLICIES General Revenue Policies - The City will strive to maintain a diversified and stable revenue system to shelter the government from short-run fluctuations in any one revenue source and ensure its ability to provide ongoing service. Restricted revenue shall only be used for purposes legally permissible and in a fiscally responsible manner. Programs and services funded by restricted revenue will be clearly designated as such. One-time revenues shall support one-time expenditures. County, state or federal funding will be used to finance only those capital improvements that are consistent with the capital improvement plan and local Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 10 of 22 government priorities, and whose operation and maintenance costs have been included in operating budget forecasts. Enterprise Fund Revenue Policies Enterprise funds will be operated in a manner that maintains a minimum ending fund balance that is not less than 60 days of operating expenditures. Utilities will be self-supporting through user rates and charges. Utility user charges for each of the City utilities will be based on cost of service (i.e., set to full support the total direct, indirect, and capital costs) and established so that the operating revenues of each utility are at least equal to its operating expenditures and annual debt service obligations. The user rates of a utility shall The Utility will conduct a study of its user rates no less than every 5 years to ensure rates are adequate to fund operations and meet future needs. Fund balances may be used to temporarily offset rate increases, after sufficient funds have been accumulated for identified capital improvement needs or alternative funding for projects has been secured. Fees and Charges (Non-Utility) All fees for licenses, permits, fines, and other attendant service. Average cost or actual cost methodology may be used. These fees will be reviewed periodically and will be incorporated into the budget process for possible action by Council. Fees and charges for services will generally be set to recover the actual cost of service delivery. Fees that are set lower than the cost-of-service delivery will be reviewed at least every other year to determine if those fees are still appropriate based on City finances and the community needs. Where direct beneficiaries of a city program or services can be identified, fees will be established to recover the costs of that program or service. Fees will also be set in a manner that protects taxpayers from subsidizing special service users. A fee shall be charged for any service that benefits limited interests within the community, except for human needs type services to persons with limited ability to pay. Rental fees will be established to recover full cost of use of the property or facility. Fees related to the rental of City properties may be waived only through approval of the City Manager. The waiver of fees will only be provided if the purpose of the rental or its associated event will benefit the community at large. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 11 of 22 Some services provide greater benefit to the community. When a greater community benefit is identified, the Council may choose to subsidize, either whole or in part, such services. Park Fees Through a volunteer recruitment program, the Parks will seek to minimize the subsidy required for partial and minimum fee support programs. Solicitation of funds through donations, fund raising events, non-traditional sources, and various other modes will be encouraged by the City through its park user groups. Funds collected for any special purpose shall be earmarked for that purpose. VI. OVERHEAD COST RECOVERY (COST ALLOCATION) As provided in the State Aallocation is a method to determine and assign the cost of central services to the internal-government users of those services. Cost allocation thereby enables local governments to more accurately account for the complete cost of the services it provides to the public Included in cost allocation are direct costs (not otherwise charged to budget units) and indirect costs. Direct Costs are those costs that can be specifically identified with a particular service or unit if not already charged directly (e.g. facilities, janitorial, etc.) Indirect Costs are costs incurred for common or joint purposes, benefiting more than one unit, not readily assignable to a specific unit (e.g., legal, human resources, administration, clerk, etc.). direct charging a cost to a unit, so the City is using the most appropriate method available for doing so. However, a cost allocation plan should be designed and used to provide a reasonable, consistent and equitable means to allocate costs. Inequitable charges result in questionable charges to grant, utilities and restricted funds. For grant purposes, costs that benefit the public at large cannot be included and should follow the OMB A-87 and/or 2CFR Part 200 guidelines. The Council adopted a Cost Allocation Plan in Resolution 14-035 on June 25, 2014. In addition to using the overhead cost recovery model to assess the appropriate amount of overhead to utilize for establishing user fees, the model will be used to apply charges to Departments/Funds for City-wide overhead indirect cost recovery where allowed (Council, City Manager, City Clerk, City Attorney and Finance). Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 12 of 22 The Council may authorize waiver of the overhead cost-recovery in all or part if Council determines doing so will provide a general benefit to the citizens, taxpayers, or utility rate payer. If a portion of the overhead cost-recovery is waived, the General Fund must absorb these costs; waived costs may not be absorbed by or reallocated to a Special Revenue or Enterprise Fund. VII. GENERAL BUDGET POLICIES Annual Budget strategic plan, City Council goals and priorities, the needs of the community, and federal and state laws. In general, budgeted revenues must meet or exceed budgeted appropriations each year. Current year operating expenses, maintenance costs and direct and indirect costs of services provided will be covered by current year revenues. One- time expenditures may be appropriated if one-time revenues or excess fund balance (in excess of reserve requirements) are available. The City budget appropriations are adopted at the fund level. Department heads are responsible for preparing a budget that reflects realistic expense projections and that adhere to guidelines within this policy document. Expense (Appropriation) Policies Operating expenditures will be proposed at a level that will be supported by ongoing annual operating revenues. Staffing Budget Salary operating expense. The City will strive to provide a total compensation package that is comparable to other cities and similar type positions within the same labor market or other cities of a similar size with comparable type and quality services in order to recruit and retain high quality staff. justification for any increases or decreases in overall City staffing. Union Contract negotiations may impact budget expenditures annually. However, if a collective bargaining agreement is, or will be, under negotiation, a specific amount will not be included in the budget from potential wage adjustments resulting from the negotiation, other than a base COLA adjustment. This is to Funding for unknown contract terms must be considered in balancing ongoing revenues with ongoing expenses. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 13 of 22 Equipment Replacement & Maintenance - Equipment replacement and maintenance projections will be updated each year. Replacement of items with a cost of 7,500 or more will be reviewed to time such expenditures at stable intervals to preserve cash flow, when possible. Deferment of regular repair and maintenance will not be used to balance the budget. Training and Travel City employees or others on official City business or training may be required to travel outside the City to conduct their business or training for the City. City employees and officials will be reimbursed for reasonable and customary expenses incurred in the conduct of their business for the City, including food, lodging and travel expenses while away, excluding any expenses for personal entertainment or alcoh Personnel Policies Manual for business or training travel. Such training or travel shall be as provided either specifically or generally in the annual budget. Training is employees. Allocating is recommended for certifications and skills training. The City will also include a targeted amount of 1% of City-wide salaries for organizational development and process improvement. Investments that Forestall Adding Permanent Staff - Since personnel-related funding of technology or process improvements that increase efficiency and effectiveness of the delivery of City services should receive priority funding. Budget Monitoring- The Director of Finance and Technology Services will maintain a system for monitoring the City's budget performance. This system will provide timely information to Department Heads and the City Manager to ensure accuracy of financial data and compliance with budget appropriations. The Council will receive (at a minimum) quarterly reports regarding fund level revenues and expenditure performance compared to budget. Significant financial issues that need to be addressed between regular monitoring reports will be provided to Council as warranted. The Finance Director will monitor unanticipated needs or emergency expenditures and prepare budget amendments or supplementals in compliance with State Law. VIII. FINANCIAL PLANNING POLICIES Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 14 of 22 Financial Forecast The City will develop a 5-year Financial Plan and Forecast Model based on these financial policy guidelines and a best estimate of likely revenues and expenditures. The model will be used to test the policies against likely surrounding economic conditions. The model will be used for long-range financial planning and is not a replacement for budgeting. The additional years of projected data. The City may elect to extend its planning horizon further if conditions warrant. The long-range financial plan operating revenues and expenses will include data for the General Fund, Contingency Fund, Library Fund and Community Services Fund. In addition to ongoing revenues and expenses, this forecast will utilize assumptions that forecast general obligation debt and general fund contributions to capital projects. The long-range financial plan should present trends and projections in key financial indicators, such as: Revenues and expenses per capita including nominal and inflation adjusted data. Staffing levels per 1,000 population: total and by major department. Projected annual growth rates of revenues and expenses including personnel costs. The long-range financial plan may include comparisons to other cities and benchmarks, recognizing that the data for comparable cities may reflect differences in service delivery, financial structure and financial policies. Comparative information may include: Comparative revenues and expenses by major type to include: o Total revenues and expenses per capita. o Taxes per capita by tax source. IX. ENTERPRISE FUNDS The Water, Sewer and Stormwater utilities will be managed as self-supporting business enterprises. Each utility will be managed in a professional manner in accordance with applicable laws and standards. The long-range financial plan model for each utility will analyze rate revenues, rate structure, operating costs, replacement capital costs, debt service and other utility considerations (special rate programs, paybacks, etc.). The City may utilize specialized rate consultants to evaluate the rate and cost structure of the utilities. X. CAPITAL INVESTMENT PROGRAM PLAN POLICIES Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 15 of 22 General Policy Considerations - The major resources for funding capital improvement and capital maintenance programs are revenues, grants and debt. Financing planned capital replacement costs are an ongoing challenge. Preparing for the challenges of infrastructure replacement or enhancements demands a long-term view of replacement needs. In order to plan for these needs the City will develop a six-year Capital Improvement Plan (CIP) for adoption by Council as required by the Growth Management Act. The CIP will be consistent with the Capital Facilities Element Comprehensive Plan. A capital project over $15,000 with a minimum of a five-year anticipated life will be included in the CIP. XI. DEBT MANAGEMENT POLICY Long Term Debt - The City will manage its long-term debt in a manner designed to utilize its credit to optimize City services while balancing overall debt levels and annual debt service obligations. Long-term debt includes Bonds, Federal or State loans (e.g. PWTF, FHA), or private placement financing. The City shall only use long-term debt for capital projects that cannot be financed out of current revenues. Annual debt payments should not exceed 15% of the total of annual General Government operating revenues plus budgeted transfers from capital funding sources. General Government Funds include the General Fund, Contingency Fund and Special Revenue Funds. Debt financing will generally be limited to one-time capital improvement projects and only under the following circumstances: Debt payments shall not extend beyond the estimated useful life of the project being financed. The City shall keep the average maturity of general obligations bonds at or below 30 years, unless special circumstances arise warranting the need to extend the debt schedule. When project revenue or specific resources as identified will be sufficient to service the debt; When projects greater than $100,000 cannot be financed on a pay-as-you-go basis from anticipated cash flows. Debt financing will not be considered appropriate for: Current operating and maintenance expenses (except for issuing short-term instruments such as revenue anticipation notes or tax anticipation notes); and any recurring purpose (except as indicated above). Grant match less than $100,000 where funding is anticipated from on-going cash flow or reserve balances. Projects less than $100,000 where funding is anticipated on a pay-as-you-go basis from anticipated cash flows or reserve balances. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 16 of 22 Tax anticipation debt will be retired annually, and bond anticipation notes will be retired within six months of the completion of the project. Short-term debt outstanding at the end of the year will not exceed 5% of net operating revenue (including tax anticipation notes but excluding bond anticipation notes.) -voted) General Obligation (LTGO) Debt Capacity per State Law is 1.5% of total assessed value. The City should seek to retain 5-10% of its LTGO Debt Capacity for unforeseeable catastrophic emergencies. Bond Anticipation Notes (BANS) Tax Anticipation Notes (TANS) Lines of Credit with major financial institutions Interfund Loans Short Term Debt Transfers and Interfund Loans General Fund transfers to other funds are intended as payments for the support of specific programs or services. Amounts not needed to support such specific program or service expenses will remain in For example, the General Fund may make transfers to the Debt Fund to fund annual debt service payments or to the Community Services Fund to support parks or service programs. Interfund loans are temporary in nature. The requirements for interfund loans are as follows: The Council must approve all interfund loans by resolution. The resolution will include a planned schedule of repayment of the loan principal as well as setting a reasonable rate of interest to be paid to the lending fund. The borrowing fund must reasonably be able to anticipate sufficient revenue to repay the principal and interest payments as required by the authorizing resolution. were otherwise invested, such as the LGIP (Local Government Investment Pool) rate or a bank CD rate for a similar term; not higher than the external rate available to the municipality. Interest is not required in the following circumstances: o If the borrowing fund has no independent source of revenue other than the lending fund; o The lending fund is the General Fund, which, being unrestricted, can provide interest free loans to other funds. The term of the interfund loan will not exceed three years. Any interfund loans that are not repaid within three years will be moneys. (Note: These restrictions and limitations do not apply to those funds Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 17 of 22 which are legally permitted to support one another through appropriations, transfers, advances, etc.) For short-term cash deficits in non-General Fund operating funds during the course of the year, City interfund loans are preferable to outside short-term or private sector lines of credit. XII. PURCHASING POLICY Purchases of goods, services and capital items will be made consistent with the Any purchases or contracts above those authority limits must be authorized in advance by City Council (some exceptions for public emergencies will apply). The City Manager may delegate spending authority (within his/her limits) to Department Heads to facilitate operating efficiency. The City Manager and Department Heads purchase goods and services at a reasonable cost, using an open, fairly documented and competitive process whenever reasonable and possible. The Director of Finance & Technology Services (Finance Director) is charged with developing administrative/operating procedures to implement sound purchasing policies. These procedures will be based on guidelines provided in State Law and All purchases made by the City will ultimately be approved by the Council through the voucher approval process. XIII. ELECTRONIC FUNDS TRANSFER POLICY Electronic payment methods are a safe and efficient method to process disbursements and receive payments for City business. City policy is to establish the best methods to process payments to employees and vendors. In addition, City policy is to establish the best methods to receive payments from customers and vendors. Electronic payment methods may include Electronic Funds Transfer (EFTs), Automated Clearing House (ACH), Wire Transfers, credit card and debit card. The Director of Finance & Technology Services (Finance Director) will maintain administrative/operating procedures to manage sound electronic fund transfer policies and procedures. XIV. GRANTS MANAGEMENT POLICY Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 18 of 22 Leveraging City and community resource with external financial assistance can enhance the quality and level of public services, facilities and infrastructure. City Policy is to seek and accept grants and other financial assistance consistent with External assistance also carries with it the goals and restrictions of the grantor. Grant relationships are partnerships where the goals of both the City and grantor must be in alignment. The benefits, costs and long-term implications of the partnership must be considered prior to formal application. Management Policy involves the following steps: Search City department staff and officials are encouraged to actively search out Pre-Application Department Directors and staff shall pursue grants within their purchasing authority identified in City Purchasing Policies. The City Manager shall be advised of all grant considerations over a $10,000 total. Formal Application Formal applications directly by the City, or indirectly by other agencies involving the City, must fall within Departmental Purchasing levels. All grants will seek reimbursement of direct cost departmental and City wide indirect or administrative costs to the maximum extent allowable by the grantor. Grants by other agencies involving the City or by the City involving other grantees must have City Manager, or Council approval beyond the $60,000 Purchasing levels. Award and Contract Upon formal Notice of Grant Award (NOGA) or informal notification, a written contract must be approved prior to any City commitment, formal or otherwise. levels. Any needed budget amendments for grant match not otherwise within general budget authority shall be adopted prior to formal grant acceptance and contract signing. Accounting and Reporting City departments shall coordinate with Finance to assure that grants comply with Federal, State and local requirements for timely reimbursements, monitoring of vendors and sub recipients, as well as City Purchasing Policies. Any notification of audit of grant programs or funds should be sent to the Director of Finance & Technology Services even if the audit is coordinated in another department. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 19 of 22 Close Out Multi-year grants shall have periodic accounting reviews not less than at the close of each fiscal year. Upon conclusion of each grant, the Department grant manager shall prepare a grant close-out report in coordination A complete grants management file record shall be maintained per City policy, either in the Department, Finance or Clerks Office. The City Council Adopted Federal Awards Standards, Procurement Policy and Code of Conduct Policy for all Federal Loans and Grants on July 10, 2017. Standards for federal awards are detailed in Appendix B. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 20 of 22 XV. VACANCY RATE POLICY As part of the annual budget process, the Vacancy Rate Policy requires setting a vacancy rate based on an assessment of market conditions and vacancy rate trends. The rate would then be used to calculate an equivalent General Fund savings from unspent employee salaries and benefits, from which eligible expenses can be funded up to those savings. Expenses must have direct nexus to the impacts of or mitigation of staff vacancies, including: Employee engagement programs facilitated through the People & Performance Department Staff training Short-term contracts of less than 6 months duration Seeding the Rainy-Day Fund At least 20% of the Vacancy Rate savings, should there be any, is recommended go to seeding of the Rainy-Day Fund. APPENDIX A: INVESTMENT POLICY To the extent possible, funds not needed for operations should be invested in approved investment vehicles. Investments shall be made with judgment and care, under circumstances then prevailing, that persons of prudence, discretion, and intelligence in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investments officials shall be the prudent person standard and shall be applied in the context of managing the overall portfolio. Investment officers acting in accordance with written procedures and the investments policy and exercising due diligence shall be relieved of personal e changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. The City will strive to maximize the return on its investments, with the primary objective of preserving capital and prudent investment practices, including diversification. Investments will be made in accordance with the following objectives: 1) Legality: Funds of the City will be invested in accordance with the Revised Code of Washington (RCW), the BARS manual, these policies and any applicable administrative procedures. 2) Safety: Investments of the City will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 21 of 22 diversification is required in order that potential losses on individual securities do no exceed the income generated by other investments. 3) Liquidity: to meet all operating requirements that might be reasonably anticipated. 4 market rate of return throughout budgetary and economic cycles, taking into The Director of Finance & Technology Services (Finance Director) will approve financial institutions to be eligible to conduct investment business with the City, in accordance with Washington State Law. The Director of Finance & Technology Services (Finance Director) will periodically furnish the City Manager and Council with a report that shall include the amount of interest earned to date. At least annually, a report summarizing investment activity and rate of return will be provided. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 22 of 22 APPENDIX B- CITY OF PORT TOWNSEND FEDERAL AWARDS STANDARDS, & CODE OF CONDUCT CITY OF PORT TOWNSEND FEDERAL AWARD STANDARDS PURPOSE Establish and maintain internal controls that provide reasonable assurance that Federal awards are being managed in compliance with all federal regulations and with the terms and conditions of the award. The City of Port Townsend will follow the Uniform Guidance, the Local Agency Guidelines (LAG) distributed by The Washington State Department of Transportation (WSDOT), and the City of Port INTERNAL CONTROLS The City of Port Townsend will maintain effective internal control over the Federal award providing reasonable assurance that the City of Port Townsend is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass- through entity designates as sensitive. ADVANCE PAYMENTS AND REIMBURSEMENTS Payment methods must minimize the time elapsing between the transfer of funds from the United States Treasury or the pass-through entity and the disbursement by the City of Port Townsend whether the payment is made by electronic funds transfer, or issuance or redemption of checks, warrants, or payment by other means. Advanced payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the City of Port Townsend to carry out the purpose of the approved program or project. Any advanced payments must be consolidated to cover anticipated cash needs. The City of Port Townsend shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. ALLOWABLE COSTS Federal awards will meet the following general criteria to be allowable except where otherwise authorized by statute: Be necessary and reasonable for the performance of the Federal award; Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 23 of 22 Conform to any limitations or exclusions set forth in these principles or in the Federal award as to types or amount of cost items; Be consistent with policies and procedures that apply uniformly to both Federally- financed and other activities of the City of Port Townsend; Be accorded consistent treatment; Not be included as cost or used to meet cost sharing or matching requirements of any other Federally-financed program in either the current or a prior period; Be adequately documented. SINGLE AUDIT ACT The City of Port Townsend, as a recipient of Federal funds, shall adhere to the Federal regulations outlined in 2 CFR §200.501 as well as all applicable Federal and State statutes and regulations. CLOSURE A project agreement end date will be established in accordance with 2 CFR §200.309. Any costs incurred after the project agreement end date are not eligible for Federal reimbursement. Comprehensive Financial Management Policy Guidelines Adopted December 4, 2023 Page 24 of 22 CITY OF PORT TOWNSEND CODE OF CONDUCT PURPOSE The purpose of the Code of Conduct is to ensure the efficient, fair and professional administration of federal grant funds in compliance with 2 CFR §200.112, 2 CFR §200.318 and other applicable federal and state standards, regulations, and laws. APPLICATION This Code of Conduct applies to all elected officials, employees or agents of the City of Port Townsend engaged in the award or administration of contracts supported by federal grant funds. REQUIREMENTS No elected official, employee or agent of the City of Port Townsend shall participate in the selection, award or administration of a contract supported by federal grant funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: The City employee, elected official, or agent; or Any member of their immediate family; or Their partner; or An organization which employs or is about to employ any of the above. The City of Port Townsend's elected officials, employees or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, potential contractors or subcontractors. REMEDIES To the extent permitted by federal, state or local laws or regulations, violation of these standards may cause penalties, sanctions or other disciplinary actions (up to and including employment or contract termination) to be taken against the City of Port Townsend's elected officials, employees or agents, or the contractors, potential contractors, subcontractors or their agents. Any potential conflict of interest will be disclosed in writing to the Federal awarding agency or pass- through entity in accordance with applicable Federal awarding agency policy. COUNCIL COMMITTEE ASSIGNMENTS Updated August 20, 2024 COUNCIL STANDING COMMITTEES st Infrastructure and Development (1 Wed. 3pm Virtual/Chambers) ---------------------- DF, MM, NN nd Culture and Society (2 Wed. at 3pm, Virtual/Chambers) --------------------------------- AH, OR, BT rd Finance and Budget (3 Wed. 3pm / Virtual/Chambers) ----------------------------------- LW, AH, MM Intergovernmental Collaborative Group (Board of Commissioners) ---------- Council of the Whole CITY BODIES WITH COUNCIL REPRESENTATIVES Alternative Electric Management Committee -------------------------------------------------- Unassigned Lodging Tax Advisory Committee (LTAC) ----------------------------------------------------------------- OR OUTSIDE BODIES WITH COUNCIL REPRESENTATIVES Economic Development North Olympic Peninsula Resource Conservation & Development Council (NODC) ------------ MM Health Jefferson County Board of Health --------------------------------------------------------------------------- MM Jefferson County Developmental Disabilities Advisory Board ---------------------------------------- OR Jefferson County Clean Water District Advisory Council ----------------------------------------------- MM Jefferson County Behavioral Health Committee---------------------------------------------------------- NN Jefferson County Solid Waste Facilities Task Force ---------------------------------------------------- OR Housing Housing Fund Board ----------------------------------------------------------------------------------------AH, NN Infrastructure Public Infrastructure Board ------------------------------------------------------------------------------------- DF Law and Justice Jefferson County/Port Townsend Regional Emergency Planning Committee -------------------- MM Transportation Jefferson Transit Authority Board ----------------------------------------------------------------------- BT, DF Peninsula Regional Transportation Planning Organization Executive Board------------ BT (DF Alt) Surface Transportation Block Grant (STBG) Selection Committee------------------------------------DF Other Climate Action Committee ------------------------------------------------------------------------------------- OR Jefferson County/City of Port Townsend LEOFF I Retirement/Disability Board ------------------- DF JeffCom Administrative Board ------------------------------------------------------------------------------ Staff OlyCAP Board of Directors ------------------------------------------------------------------------------------ AH Joint Growth Management Steering Committee----------------------------------------------------- DF, BT Jefferson County FEMA funds (Dove House Advocacy Services, administrative agency) --------- Port Townsend Main Street HUD Loan Committee ------------------------------------------------------ AH Creative District -------------------------------------------------------------------------------------------------- OR Fort Worden Public Development Authority --------------------------------------------------------------- LW Jefferson Broadband Action Team ------------------------------------------------------------------------- LW Team Jefferson Economic Development Council (EDC) ----------------------------------------------- MM Jefferson County Fairgrounds Board -------------------------------------------------------------------------BT Agenda Bill AB24-165 Meeting Date: November 18, 2024 Agenda Item:X.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Jodi Adams, Finance Director Date Submitted: November 18, 2024 Department:Finance& Technology Services Contact Phone:360-379-4403 SUBJECT: 2025 City Manager Proposed Budget CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: The 2025 budget has been developed with a continued emphasis on financial sustainability and the key priorities outlined during the City Council Retreat on July 22, 2023. These priorities align with the five focus areas identified by both staff and Council. A more detailed review process was undertaken to establish the 2025 revenue projections, ensuring a cautious and prudent approach to budgeting. As a result of updated information, the Real Estate Excise Tax (REET) projection has been revised to $650,000, down from the initial estimate of $661,500 presented at the October 14 Council revenue workshop. Additionally, the Business and Occupation (B&O) tax forecast has been adjusted to $918,000, reduced from the earlier projection of $1,171,047. The Transportation Benefit District (TBD) is expected to generate $1,200,000, which will significantly support the funding of planned capital projects in 2025. Investing in Our Workforce Staffing remains a central focus in the proposed 2025 budget. The budget includes the creation of five new positions: a Community Services Director (replacing the current Library Director), an Arts and Culture Coordinator, a Water Maintenance Worker, a Streets Operator, and a Parks Maintenance Worker. The proposed budget maintains current salary levels for both represented, except for police,and non-represented employees. The Teamsters Collective Bargaining Agreement expires on December 31, 2024, and negotiations are currently ongoing. A budget amendment reflecting any negotiated changes will be presented to the Council in 2025 for review and adoption. Additionally, one-time funding has been allocated for continued staff development, training, and appreciation programs. Departmental synergy. The budget includes a change in how the City organizes some of our important community services: a combined Community Services Department that incorporates Parks and Facilities teams, the Library department, and adds an arts and culture component to oversee the PT Creative District. The aim is for better, more integrated, more stable delivery of these services to our community alongside a fiscally prudent way of doing so. Managing Debt and Financial Resilience While we successfully accelerated debt repayment last year, certain debt obligations will reemerge in 2026. To proactively manage these future payments, the 2025 budget allocates funds in anticipation of these costs. These funds will be invested this year, leveraging the current high interest rates until they are required for debt repayment in the future. Policy Considerations As part of the budget process, two financial policy revisions will be brought forward for Council consideration and adoption alongside the 2025 budget. A key proposed policy is the establishment of a Vacancy Rate Policy, which will enable the allocation of savings from staff vacancies into a “Rainy Day” fund. The addition of the rainy-day component to the existing contingency fund will allow us to expand our reserves for future economic downturns or during times of natural disaster. This fund will be dedicated to supporting employee retention initiatives, such as staff appreciation and training programs, and will help maintain staffing levels during these economic downturns. Infrastructure Investments The budget includes continued investment in over $45 million worth of funded infrastructure projects. These projects, which include water, sewer, stormwater, and park improvements, will address years of deferred maintenance and are critical to ensuring the long-term sustainability of the city’s infrastructure. This budget reflects our ongoing commitment to fiscal responsibility, efficient service delivery, and the long-term well-being of our community. Upcoming discussion opportunities: December 2 – Public Hearing on 2025 budget adoption. ATTACHMENTS: 1. Ordinance 3343 2. 2025 City Manager Proposed Budget 3. Presentation CITY COUNCIL COMMITTEE RECOMMENDATION: RECOMMENDED ACTION:Move to approve first reading of Ordinance 3343 Adopting the Budget for the City of Port Townsend, Washington, for the Fiscal Year Ending December 31, 2025 ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3343 Page 1 of 2 ORDINANCE NO.3343 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF PORT TOWNSEND, WASHINGTON, FOR THE FISCAL YEAR ENDING DECEMBER 31, 2025 WHEREAS, the City Manager of the City of Port Townsend, Washington, completed and placed on file with the City Clerk a proposed budget and estimate of the amount of monies required to meet the public expenses, bond retirement and interest, reserve funds and expenses of government of the City for the fiscal year ending December 31, 2025 (the “2025 Preliminary Budget”), and a notice was published that the City Council would conduct a public hearing on th the 18of November 2024at 6:00 p.m., at City Hall for the purpose of receiving public testimony regarding the preliminary budget for the 2025 fiscal year; and WHEREAS, the City Council held a public hearing on November 18, 2024, at which all taxpayers were heard who appeared for or against any part of the preliminary budget; and WHEREAS, following the public hearing, the City Council met in City Council Chambers on December 2, 2024, to consider the 2025 Final Budget and receive further public comment, and made adoptions and changes, as it deemed necessary and proper; and WHEREAS, the 2025 Budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Port Townsend for the purposes set forth in the 2025 Final Budget, and the estimated expenditures in each fund set forth in the 2025 Final Budget are all necessary to carry on the government of the City for fiscal year 2025, and are all necessary to meet the various needs of the City during the period; NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1.The budget for the City of Port Townsend, Washington, for the fiscal year 2025, is hereby adopted at the fund level as set forth in the document entitled “City of Port Townsend Final Budget 2025,” a copy of which has been and now is on file with the office of the City Clerk, and by this reference is incorporated into this Ordinance. Section 2. Estimated revenues, including fund balances for working capital for each separate fund of the City of Port Townsend, and aggregate totals for all such funds combined, for the year 2025, are set forth in summary form in Exhibit A attached, and by this reference are incorporated in this Ordinance, and are appropriated for expenditure at the fund level during the 2025budget year. Section 3.The City Clerk is directed to transmit a certified copy of the City of Port Townsend Final Budget 2025 to the Office of State Auditor and to the Association of Washington Cities. Ordinance 3343 Page 2 of 2 Section 4. This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular nd meeting thereof, held this 2 day of December 2024. _____________________________ David J. Faber Mayor Attest: _____________________________ Alyssa Rodrigues City Clerk City of Port Townsend Library Fund Budget Detail and Summary Goal Statement: The City ission is: Uplifting our community through reading, learning, connection, and creativity. Main areas of work: Books and material circulation, databases, e-books and e- web resources, interlibrary loan Programs and events, including youth, teen, and adult programming. Staff response to patron requests and associated services Building strong relationships with community partners to deliver strong social and emotional infrastructure to the community. Access to technology Access to services, collections, and spaces with diversity, equity, and inclusion being paramount to library work https://ptpubliclibrary.org/sites/default/files/fileattachments/library/page/7905/ptpl_strate gic_plan_2021-25_updated_for_2024_.pdf 2025 Key Goals: We will use our Core Services, partnerships, assets, and resources to continue to advance four Strategic Initiatives designed to help us be the best possible library for the Port Townsend community: o Increase equitable access to library offerings to serve all Port Townsend residents and visitors according to their needs, interests, and abilities. o Build community as a trusted convener and connector, both within and beyond library walls. o Help our Port Townsend community learn, do, create, and share. o Make efficient and effective use of local and regional resources. 2025 Work Plan: Library Capital Projects: Pink House exterior restoration Help further produce "How Your City Works" programs and materials. Work through issues with financial sustainability, including options analysis on balancing revenues and levels of service. City of Port Townsend Street Operations Fund Budget Detail and Summary Street Operations Goal Statement: The City of Port Townsend Streets and Collections Division of Public Works has the primary responsibility of maintaining city streets, the wastewater collections system, and the stormwater collection system. Maintenance includes street repair, vegetation control, garbage management, special projects in right of way, event support, sidewalk repairs, annual cleaning of sewer and stormwater pipes, catch basin and maintenance holes maintenance, sweeping, and snow plowing. 2025 Key Goal: A primary goal of this division is to continue to increase investment on drainage and street repairs. This will involve drainage control work and moving to hot mix asphalt patching compared to cold mix pothole repairs. This transition was successful in 2023 with investment of banked capacity (property tax) into a number of City streets that have fallen into disrepair. . Another primary goal is to implement the General Sewer Plan with methodic inspection and to begin to rehabilitate the aging sewer collection system. 2025Work Plan: The division will continue complete the 2022 and 2023 banked capacity road restoration projects.. Implement the Comprehensive Streets Program through investment of new revenue associated with the Transportation Benefit District. Perform annual hot spot pavement repairs. Support an arterial street chip seal preservation project. Support overlay of Tyler Street Begin systematic sewer inspection program with new video camera documentation equipment.. The street division works closely with the engineering division to implement a number of projects throughout the year. Please refer to the engineering writeup for more details. Continue to implement a newly developed city-wide ditch maintenance program. This program strives to correct drainage deficiencies ahead of paving project to prevent premature deterioration of pavement due to saturation of the underlying soils. +Bmm!qptjujpot-!fydfqu!qpmjdf-!sfnbjo!uif!tbnf!bt!uif!3135!Tbmbsz!Tdifevmf!voujm!vojpo ofhpujbujpot!bsf!dpnqmfuf/!B!ofx!tbmbsz!tdifevmf!xjmm!cf!qsftfoufe!up!dpvodjm!jo!3136/! ---- 78000029000633 20000094000779 38000042000863 ,,,,,,,,,,,,,, 73050944000307 34375763133881 4412613556 ,,, l 222 a t o T ------------- 00 00 99 ,, 77 84 155,000 232,900 547,900 35 e r u t u F ----- 94 91 60 ,, 02 30,00095,00060,00069,24930,00030,00018,360 32 5 270,000175,000261,450310,000 33 ,, 2 1,303,654 11 0 2 ---------- 79 77 24 ,, 57 19,00065,00018,360 64 167,327443,808170,142729,119 8 7 4 2 0 2 ll aa tt j oo o d r T T n P v p u e x F P I E R s P C I e . g l t c C d i n a s n s i t r i n v n s n r ea e u o u oe e n i F i ) r stM to S de t y r a e a x r n H r GSe r y c r a&s t ue r e i e rr we e T l Fps u r p n he oo s ff b lp o gu cO u O S t a e a ( i n S O ss t r i r s d mtt d mt e eT rdd g e g a nn n r n t Ce e m nE onn d aa n p e rfao e e i eorr rtEftD oo ol p p d Gvoe!412!Hfofsbm!Hpwfsonfou!DJQ GASRLACGGBBWSSF x x n E E u FG/F OH and Misc d n 030500915051250 a 101358900551191 t 011111133334445 s n e e u m n G n e G r v e e e e v us R o nn e G e d 1 v p l e 0 t e x a c 3 r RE e e ll j d aa n ttn o e r oou PG TTF ------------------- 7,000 6,421 7,000 26,69536,46119,60749,85910,533 500,000162,951115,000804,646475,107151,557 756,544 Total Expenditures Total Revenues - - Future YearsFuture Years - 3,703 115,000115,000106,557 110,260 2025 Budget2025 Budget - - 22,39545,000 67,395 Year EndYear End 2024 Estimate 2024 Estimate 80,00080,000 252,000252,000584,000100,000504,000 684,000 2024 Budget 2024 Budget - 368 6,597 15,430 22,395 2024 Actual 2024 Actual 7,000 6,421 3,297 26,69536,46119,60749,85910,533 500,000162,951696,646452,712 578,889 Revenues Prior Year Prior Year Expenditures ----- ---- 7,0006,069 7,000 36,49141,32649,85997,25410,53317,533 500,000162,951115,000475,107151,557 1,372,0001,372,0002,035,155 9/24 2,149,9512,149,942 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,000 43,50043,50025,00075,000 507,000100,000150,000500,000504,000546,000150,000157,000 1,372,0002,500,0001,700,0001,372,0002,419,5003,150,0003,796,000 6,372,5006,372,500 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ project. See separate estimates for Mill Road Lift Station Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC (Fund 495) CleanupMowingGarbageConstruction engineeringNot eligible - Grants and Utilities is received for the acquisition of property. In the 2025 budget, the Mill Road Lift Station has been moved to a sewer capital funding is directed to create land available for affordable housing through acquisition of property and the construction of sewer The City received two grants for affordable housing in 2021. An additional Federal Grant is anticipated in late 2021 as well. The infrastructure to support full development of the land. An interfund loan will provide cashflow until reimbursement from the State State Affordable Housing GrantCity Funds Affordable Housing fundsJefferson County ARPA City General Funds (Abatement and Mowing)City General Funds Transfer In 2025Federal Grant for State Utility Grant (CHIP) for SewerJefferson County Health Land Purchase / Permitting / Design Land PurchasePlanning and PermittingCultural resourcesMill Road Lift StationMarketing Construction Sewer Lift Station and Force main Project Management/Design Engineering Miscelaneous Project Contingency Eligible for 1% for the Arts 141441146 RevenueTotal RevenueExpenseTotal Expense Affordable Housing Project Description AAASBBVVCXYD -------------------------- 1,414 8,702 150,000150,000139,884 150,000 Total Revenues Total Expenditures - - Future Years Future Years 1,249 69,24969,24950,993 52,242 2025 Budget2025 Budget 2,000 65,00065,00063,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 4,000 74,00074,00065,641 69,641 2024 Budget2024 Budget 2,244 1,025 50,30950,30946,920 50,189 2024 Actual2024 Actual 1,414 5,453 15,75115,75125,891 32,758 Revenues Prior Year Prior Year Expenditures - 5,000 5,000 150,000145,000145,000 150,000150,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Bond fund - not eligible Design Engineering / PermittingConstruction The City is in the process of reconciling the Cherry Street housing project that did not pencil out. This project involves generally preparing the property for disposition.Bond FundsProfessional Serv.KD&SDemoFence RentalMisc Project Management Engineering Serv Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Cherry St. Property Disposition Project Description 3AAAAABBBBBCCCCD ----------------------- 70,00010,13190,00030,00010,13130,00010,000 530,000730,131680,000 730,131 Total Revenues Total Expenditures - - Future Budget Future Budget - - 2025 Budget2025 Budget - 3,442 70,00090,00030,00030,000 151,313341,313367,532 400,974 Year EndYear End 2024 Estimate 2024 Estimate - 85,50090,000 175,500 2024 Budget2024 Budget 0 2,078 103,971103,971222,737 224,815 2024 Actual2024 Actual 6,558 10,13110,131 378,687388,818312,468 329,157 Revenues Prior Year Prior Year Expenditures - 70,00010,13190,00030,00010,13130,00010,00010,000 400,000130,000680,000720,131 730,131730,131 Budget 2024 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Revised Project - 10,13190,00010,13110,00010,000 400,000130,000120,500400,000410,131 750,631420,131 Budget 9/23 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ - 10,13150,00050,000 400,000 130,000 350,000 350,000 540,131400,000 Project Budget $ $ $ $ $ $ $ $ $ $ General GovernmentN/A SubtotalSubtotalSubtotal Grant Design Engineering / PermittingConstruction City Hall underwent a remodel in 2007 and left many parts of the project incomplete. In 2021 a front counter was added to the lobby. After space planning in 2022, a continued phased approach to upgrading the City Hall office spaces on floors 2R and 3 were recommended. These floors were never completed in the earlier remodels of City Hall. The work proposed includes sound control, HVAC, carpet replacement, furniture, and conference room development. In addition to the office space modifications, ARPA funding provided for Council upgrade of badly outdated electronics associated with audio and visual equipment.ARPA Phase 2 and CarpetsARPA Phase 1Council Chambers (ARPA)Jefferson Co. Historical SocietyARPA - Second FloorARPA - First Floor CarpetCity Hall Phase IICity Hall Phase ICity Hall Phase III (2nd floor conference room)PermitCity Hall Phase I, II, III, ChambersJefferson Co. Hist. SocietyFirst Floor Carpet Project ManagementProject Contingency Eligible for 1% for the Arts 111111 City Hall Upgrades Phase 2 & Council Chambers Audio Visual Updates Project Description RevenueTotal RevenueExpenseTotal Expense ------------------------- 16,75015,00067,50032,000 349,350349,350218,100 349,350 Total Expenditures Total Revenues 11,16710,00045,00021,333 232,900232,900145,400 232,900 Future YearsFuture Years - 5,583 5,000 22,50072,70010,667 116,450116,450 116,450 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - - 16,75015,00067,50099,25032,000 32,000 349,350218,100 218,100 349,350349,350 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Tree PlantingAdminConsultants Design Engineering / PermittingConstruction / Supplies Sather park and Bishop Canyon Grant. This project aims to remove invasive species from Bishop park (passive) and planting of new trees in both Sather Park and Bishop Park over the next three years. Grant will be managed by the Parks Department. Washington State DNR Community Forestry Assistance GrantCommunity EngagementTree InventoryConsultant Assistance Project ManagementProject Contingency Eligible for 1% for the Arts Grant 301 1 USDA USF Project DescriptionRevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ---------------------- 2,500 75,00017,500 250,000250,000500,000100,000305,000 500,000 Total Expenditures Total Revenues 7,500 2,500 155,000160,000305,000 315,000 315,000 Future Years Future Years 95,00090,00075,00010,000 185,000100,000 185,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 2,500 75,00017,50017,500 250,000250,000100,000175,000305,000305,000 500,000500,000 benefits for public restrooms. Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Additional public restrooms downtown have been discussed for a number of years. In particular, a restroom facility toward the Ferry Terminal resources. The sewer fund is able to contribute to restrooms to support public health and sanitation, while lodging tax recognizes the tourism would nicely compliment the existing Cotton Building Restrooms. Funding of restrooms is a shared between Lodging Tax dollars and Sewer Fund Design Engineering / PermittingConstruction Lodging TaxSewer OperatingArchitecturalProperty PurchaseConstruction Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense New Restroom Downtown Project Description --------------------------- 171 40,00012,15075,00052,06875,000 127,150 127,239 Total Expenditures Total Revenues ---- - Future YearsFuture Years 75,00075,00075,000 75,000 2025 Budget2025 Budget 12,15012,15022,967 22,967 Year EndYear End 2024 Estimate 2024 Estimate - 40,00012,15052,150 2024 Budget 2024 Budget - 22,967 22,967 to date to date 2024 Actual year 2024 Actual year 171 40,00040,00029,101 29,272 Revenues Prior Year Prior Year Expenditures -- 171171 40,00012,15075,00052,06975,000 127,069 127,150127,240 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 5,000 5,000 40,00090,00035,00010,00010,00060,00090,000 150,000 165,000165,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Repair work and grants Design Engineering / PermittingConstruction The existing Kah Tai restrooms were originally constructed with grant funding from RCO. The restrooms have fallen into disrepair and have suffered severe vandalism over the years. As a result, the restrooms have been closed for a number of years. The City desires to re-open the restrooms and establish an RV caretaker site to minimize the effects of vandalism. Staff is applying for RCO grants to rehabilitate the restrooms.2023 Banked CapacityARPARCO Grant (Unsecured) - No match requiredGeneral Fund Transfer InPlumbing PermitDemo PermitPhase 1 - care taker sitePhase III (restroom repairs)Project ManagementProject Contingency Eligible for 1% for the Arts 4111 RevenueTotal RevenueExpenseTotal Expense Kah Tai Restrooms and Care Taker Facility Project Description AAAAABBBBBCCCCD 0 -------------------- - - 715106 2,023 76,98779,14280,00080,00079,09879,186 316,129 155,000 316,128 Total Expenditures Total Revenues - - Future YearsFuture Years -- 2,023 80,00080,000 160,000 155,000 157,023 2025 Budget2025 Budget 518 76,98779,14279,09822,911 156,129 102,527 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- 518 76,98779,14279,09822,911 156,128 102,527 2024 Actual2024 Actual - 197106 56,275 56,578 Revenues Prior Year Prior Year Expenditures ` ---- 715106 2,0232,844 76,98779,14280,00080,00079,09879,186 155,000 313,284 316,128316,128 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,0005,0005,000 62,20933,00079,09795,20910,000 25,000 100,000 167,810 174,306 370,019184,306 Budget 9/23 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,7912,5002,5005,000 62,20933,00030,500 100,000167,810167,500198,000 370,810203,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ N/A funds. This project also rehabilitates the outdated bathrooms. Windows Windows Windows WindowsRestrooms SubtotalSubtotalSubtotal Repair work and partial grant The 1989 addition to the Port Townsend Library has windows with frames that are beginning to rot due to moisture intrusion and window failure. This project replaces the windows for this portion of the library. The source of funds for this project are bond revenues as well as American Rescue Plan Act Bond Fund - Real Estate Excise Tax - Federal Grant (ARPA) - DOC (added in 2024) - Bond Fund - DOC Phase II GrantGeneral Fund Transfer In Design Engineering / PermittingConstruction WindowsRestroomsPh ase II remaining grant Project Management WindowsRestroomsPhase II remaining grant Project Contingency Eligible for 1% for the Arts 3411311 RevenueTotal RevenueExpenseTotal Expense Library Windows & Restrooms Project Description AAAAABBBBCCCD -------------------- 106426 3,0003,000 52,33429,969 191,000127,327318,327161,165 249,999 Total Expenditures Total Revenues - - Future YearsFuture Years --- 2,1461,114 130,919 134,179 2025 Budget2025 Budget 1,500 91,00020,000 21,500 127,327 218,327 Year EndYear End 2024 Estimate 2024 Estimate -- 614500 (2,019) 11,485 135,000 145,580 2024 Budget2024 Budget -- 714 714 to date 2024 Actual 2024 Actual year 854386106426 10,24652,33429,969 94,320 100,000100,000 Revenues Prior Year Prior Year Expenditures 106426 3,0003,0003,0003,532 52,33429,96950,00052,33429,969 117,697161,165 243,468 250,000250,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ - 500 2,0001,000 3,500 61,00030,00050,00059,00028,500 100,000 150,000 237,500 241,000241,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal YźƷĭŷĻƓ {ŷĻƌƷĻƩYźƚƭƉƭ {źŭƓƭ.źƭŷƚƦ tƌğǤŭƩƚǒƓķ Kitchen ShelterKiosks SignsBishop PlaygroundKitchen ShelterKiosks SignsBishop PlaygroundBank Capacity Agreement does not allow for art contribution The City Council allocated funding to several parks project as part of the 2022 Banked Capacity (property tax). The projects include reconstruction of the Kitchen Shelter at Chetzemoka Park, installation of Kiosks at the City Parks and install trail signs identifying the right of way, and installation of a new swing set at Bishop Park.Banked CapacityDonations - Kitchen Shelter Design Engineering / Permitting bishop permit Construction Project ManagementProject Contingency Eligible for 1% for the Arts 44446 RevenueTotal RevenueExpenseTotal Expense Parks 22 Banked Capacity Project Description AAAABBBBBCCCCD ----------------------- 5,1773,8333,3982,000 13,35865,00018,97150,000 175,000262,368188,000 262,368 Total Expenditures Total Revenues - - Future YearsFuture Years 1,500 65,00050,000 175,000240,000188,000 239,500 2025 Budget2025 Budget -- 500 13,35813,35813,256 13,756 Year EndYear End 2024 Estimate 2024 Estimate (182) 7,4891,500 95,30795,30786,500 95,307 2024 Budget2024 Budget 1,228 1,228 2,949 2,697 1,228 6,874 to date 2024 Actual 2024 Actual year 5,1773,8339,0105,7153,398 9,112 Revenues Prior Year Prior Year Expenditures - 2,0002,000 22,36865,00022,36822,36850,000 175,000188,000238,000 262,368262,368 9/24 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 1,5001,500 40,00012,00012,00086,50040,000 100,000126,500 140,000140,000 9/23 Revised Budget $ $ $ $ $ $ $ $ $ $ $ 35,00035,00020,00020,000 100,000 205,000 250,000 250,000 305,000 305,000 Project Budget $ $ $ $ $ $ $ $ $ $ N/A Pink HousePink House Pope Marine Permit Pope Marine costs and will be making repairs to the degree that funding is available. This budget transfers revenues from ARPA to REET. SubtotalSubtotal Pink House Pope MarineRepair work and grant funding The Charles Pink House and Pope Marine buildings are suffering severe exterior deterioration in the siding and trim. The City has evaluated the repair ARPA (Initial Allocation) (103-)Friends of Library BondFuture GrantGeneral Fund Transfer InReal Estate Excise Tax Design Engineering / Permitting Terrapin Contract $12,000 Construction Pink HousePope MarineMiscelaneous Pink HouseMiscelaneous Pope Marine Project Management Enigeering AdministrationSubtotal Project Contingency Eligible for 1% for the Arts 11163144 Pink House & Pope Marine RevenueTotal RevenueExpenseTotal Expense -------------------- 30,00030,00030,00030,00030,00030,00030,00010,000 210,000200,000 210,000 Total Expenditures Total Revenues - - Future Years Future Years 30,00030,00030,00030,00030,00030,00030,00010,000 210,000200,000 210,000 2025 Budget2025 Budget $ - - 2024 2024 Estimate Estimate Year EndYear End - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 30,00030,00030,00030,00030,00030,00030,00010,00010,000 200,000 200,000 210,000210,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 411-403411-405412-110510199-091199-132N/A - design study project will be split between the seven departments that will operate out of this facility. SubtotalSubtotalSubtotal The existing PW shops located on Beach St. houses our Public Works Department/ Fleet Department/ Storm and Water distribution crews. This site consists of older portable units that have reached their useful life expectancy and is undersized for such a large crew. This first step in this project will be to hire a consultant to develop a schematic design towards building a new Muncipal Service Center adjacent to our Water Quality site. Funds for this Water DistributionWW CollectionsStormStreetsFleetFacilitiesParks Design Engineering / Permitting Schematic Design Consultant Construction Project Management Staff support and management Project Contingency Eligible for 1% for the Arts Public Works Shops Project Description Revenue 4444444 Total RevenueExpenseTotal Expense ------------------------- 400 5,0001,0001,600 40,00019,00059,00022,00029,000 59,000 Total Expenditures Total Revenues - - Future Years Future Years -- 400 1,600 22,000 24,000 2025 Budget2025 Budget 5,0001,000 40,00019,00059,00029,000 35,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 400 5,0001,0006,0001,6001,600 40,00019,00022,00029,00051,000 59,00059,000 Project Revised $ $ $ $ $ $ $ $ $ $ $ $ $ Budget 9/24 - - - Project Budget $ $ $ Yes Port Townsend. SubtotalSubtotal For city funds only In 2024 with the recommendation from PRTTAB and HPC City Council approved the the amount in the amount of $19k from local community members. Lighting of the skate installation of the Skate Park with solar lighting. Council accepted a gofund me donation in park is referenced in the PROS Plan as a need for more night time acitvities for the youth of General Fund Transfer InParks Donation Design Engineering / Permitting Schematic Design and engineeringPermit Construction InstallationMaterials - solar lights Project Management engineering services Project Contingency Eligible for 1% for the Arts 46 RevenueTotal RevenueExpenseTotal Expense Skate Park Lighting Project Project Description 50707070593 50919090574 10873030525 ,,,,,,,,,,, 27401005134 6876206752 2026452578 ,,,,, l 17011 a t 111 o T ------- 00 00 00 ,, 00 50,00015,000 33 765,000 830,000 88 e r u t u F --- 48 28 84 ,, 2,019 01 92,35534,978 57 5 521,000206,342500,000 39 ,, 2 2,029,1083,936,510 33 0 2 - 15 35 70 ,, 2,981 03 36,286 92 100,000262,155516,000167,542215,055260,397 30 4 ,, 4,866,6026,986,769 67 2 0 2 ll aa tt oo T T s v p t e x e E R e Gvoe!416!Tusffut!DJQ r t S s s r n n o f o o i i st t s a e a n r r c s a e r ep n e i o pa u r p s L o u m OC O / t e i Sd s t s t d mmA e T g a n n rr n C e E D a n p e roo e i r rtEttD W B p p d ASTRGSSSP x x n E E u FG/F OH and Misc d n 301552450 a 011301194 111134445 s e u n t e S v e e e us R nn e e d 5 v p e 0 t e x c 3 t RE e e ll j d e aa ttn o r t r oou PS TTF ----------------------- 75,00088,00050,000 763,000838,000113,000587,000 838,000 Total Expenditures Total Revenues 50,00088,00025,000 650,000587,000 700,000 700,000 Future Years Future Years 25,00025,000 113,000138,000113,000 138,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00088,00050,00050,000 763,000113,000113,000587,000675,000 838,000838,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ needed in the City's Local Road Safety Plan. SubtotalSubtotalSubtotal View Campus, Golf Course, Salish Coast School as well as crosses the valley separating Castle Hill from This project is funded through the State Highway Safety Improvement Program and reflects improvements 19th Street is a main corridor fo pedestrians, bicyclists, and motorists. The corridor connects the Mountain Landes and the existing sidewalk near San Juan. It will also include traffic claming and enhanced crossings. Uptown. The existing rodaway configuration is a large open street which induces high vehicle speeds. About half of the corridor has sidewalks. This project will enahnce pedestrian safety by installing sidewalks between Design Engineering / PermittingConstruction HSIP Grant (Federal)Transportation Improvements Funded (TBD)ConsultantConstruction ContractCN Engineering Project Management Eng Interfund Project Contingency Eligible for 1% for the Arts 11 RevenueTotal RevenueExpenseTotal Expense 19th Street Safety Project Project Description -------------------------- 40,00050,00060,00032,00020,000 414,000 454,000 282,000 444,000 Total Expenditures Total Revenues - - Future Years Future Years 6,6477,298 40,00040,00060,00018,874 282,000 374,820 2025 Budget2025 Budget 5,000 25,00010,000 40,000 304,000304,000 Year EndYear End 2024 Estimate 2024 Estimate - 3,2226,0008,000 50,00030,00049,00031,00017,00038,691 275,264 508,177 2024 Budget2024 Budget ----- 4,627 12,118 16,745 to Date 2024 Actual2024 Actual 3,1267,702 18,353 29,180 110,000 110,000 Revenues Prior Year Prior Year Expenditures ------ 40,00050,00050,00060,00032,00020,00052,000 404,000 282,000 342,000 444,000444,000 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9,000 75,00060,00040,00050,00050,00060,00049,00031,00032,00015,00011,00067,000 38,691 414,000 293,309 433,309 589,000589,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Banked Capacity Agreement Does not allow for art contribution Design Engineering / PermittingConstruction The City Council authorized expenditure of 2022 banked capacity (property tax) revenue for parks and streets projects. The Street projects in this budget include construction of sidewalks on 9th Street between Hancock and McPherson, ADA improvements at Mountain View on Blaine Street, ADA improvements at the intersection of Lawrence and Tyler Street, and paving of Milo Street, a portion of the Valley Trail.Banked CapacityWater SDC (495)Sewer SDC (495)Stormwater (412)Design Consultant 9th, BlaineDesign Pacific9th St, and BlainePacific Project Management 9th St, and Blaine Pacific Project Contingency Eligible for 1% for the Arts 2022 Banked Capacity - 1000.1 (Pacific Avenue), 1000.2 (9th Street Sidewalk), 1000.3 (ADA Ramps)Project Description Revenue 4444 Total RevenueExpense ABCD Total Expense --------------------------- 48,298 868,000251,970819,702107,075144,895 1,119,970 Total 1,119,970 Expenditures Total Revenues - -- - Future Years Future Years -- 57,07537,764 152,842152,842551,862113,292 759,994 2025 Budget2025 Budget 5,000 65,00065,00050,00015,000 125,000 195,000 Year EndYear End 2024 Estimate 2024 Estimate $ 62,993 125,985125,985737,800188,977130,200 1,119,970 2024 Budget2024 Budget 19,32019,32036,43811,398 47,836 datedate 2024 Actual To 2024 Actual To 5,534 34,12816,603 868,000902,128142,839 164,976 Revenues Prior Year Prior Year Expenditures - 48,298 868,000 251,970 819,702 107,075 926,777 144,895 193,193 1,119,9701,119,970 Project Budget $ $ $ $ $ $ $ $ $ $ $ StreetStormStreetStormWaterStreet (25%)Storm (75%) SubtotalSubtotalSubtotal Banked Capacity does not allow for art contribution The City proposes to invest up to 868,000 of banked capacity (property tax) into repair of streets. This project will include a number of stormwater management improvements prior to applying repair treatment to the street. Banked CapacityStormwater Design Engineering / Permitting In-house engineering Construction Project ManagementProject Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense 2023 Banked Capacity Street Repair Projects - 1000.4 Project Description ABCD ---------------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 Total Expenditures Total Revenues - - Future Years Future Years ------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 15,00015,00015,00015,000 170,000264,618264,618140,000404,618 434,618434,618 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Every other year, funds from the Transportation Benefit District will go to pavement preservation in order to extend the life of the City streets. Pavement preservation usually consists of Chip Seal or Overlays along with spot repairs. 2025 will be the first year of a implementing a pavement preservation project since the beginning of the Transportation Benefit District in 2024.Transportation Improvement Funded (TBD)TIB APP Grant Application - Chip SealIn-house Engineering - TIB GrantContract - TIB GrantMatch Project Management Administration - TIB Grant Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense 2025 Chip Seal Project Project Description 41 -------------- 2,4135,174 85,70270,07714,831 617,190363,693202,000241,202402,680678,581189,455622,873 2,709,8681,442,0826,066,8304,487,806 Total 6,068,797 Expenditures Total Revenues $ - - Future YearsFuture Years $ ------- 64,00050,00014,064 64,064 228,444292,444 2025 Budget2025 Budget $ ----- 5,174 66,24270,07714,831 262,155138,000194,155100,055189,455404,938 2,003,5151,403,6624,167,7844,101,314 4,785,789 Year EndYear End 2024 Estimate 2024 Estimate $ $ -- 8,3442,0709,460 (6,555) 68,69313,58835,634 (43,992) 100,649342,680140,537342,680 2,065,0771,367,0823,937,6263,738,122 4,246,444 2024 Budget2024 Budget $ $ 777 441 11,43994,21338,449 103,235 1,252,1281,328,1202,725,1263,979,256 4,082,932 2024 Actual 2024 Actual $ 2,413 38,42047,04719,460 477,909617,190101,538302,625678,581336,492203,871 1,606,602 1,218,944 Revenues Prior Year Prior Year Expenditures $ $ $ $ Prior Year Expenditures -- 8,2285,174 85,702 30,629 26,337 70,077 14,831 621,515363,693202,000241,202402,680613,387678,581189,455622,873642,878 2,709,8681,442,0824,487,8064,747,338 6,068,742 6,068,797 Budget 9/24 Budget 9/24 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - 7,9263,593 9,460 75,831 30,792 63,588 10,769 621,515363,693234,263342,680608,387647,105190,537342,680417,498431,860 2,493,2881,442,0823,888,1224,484,927 5,573,352 5,563,892 Budget 7/23 Budget 7/23 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 6,242 34,216 13,217 92,877 12,833 621,515270,000240,000115,000250,000755,854803,287190,937250,000197,810216,885 2,629,6181,442,0823,322,8293,856,643 5,568,215 4,876,815 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Project BudgetProject BudgetNo SubtotalSubtotalSubtotal Grant funding not eligible and Staff Administration Design Engineering / PermittingConstruction The Discovery Road Project includes constructing a bicycle way, sidewalks, and curb ramps between the roundabout at Rainier Street and McClellan Street near Salish Coast Elementary School. The project will completely rebuild the failing pavement as well. The City received several grants to fund this large project. Discovery Road is an important arterial street connecting SR20 to Fort Worden. The City and stakeholders evaluated options for this project in the spring of 2021. City Council approved the concept design on May 17, 2021. Construction is anticipated in summer 2022.Transportation Improvement Board - State Grant (UAP)Washington State Department Of TransportationFederal Grant Funds STPLocal - Street Funds Transportation Infrastructure Funded (TBD 111)Water (495)Sewer (495)Storm (412)Misc.StreetWaterSewerMiscStreetWaterSewerStorm Project Management StreetWaterSewer Project Contingency Eligible for 1% for the Arts 111414446 Discovery Road Project Description RevenueTotal RevenueExpense ABCDD Total Expense ------------------------ 35,00050,00040,00030,15025,00010,00042,000 233,000318,000170,850 318,000 Total Expenditures Total Revenues - - Future Years Future Years 1,819 22,35550,00016,70230,15010,00042,000 210,000282,355170,850 271,521 2025 Budget2025 Budget $ 23,00010,00033,00023,00015,000 38,000 Year EndYear End 2024 Estimate 2024 Estimate 5,000 10,00022,00030,15010,000 228,000238,000170,850 238,000 2024 Budget2024 Budget 542 542 3,899 5,415 9,314 Date 7/1/24 2024 Year to 2024 Year to Date Sept 24 298 2,645 2,645 8,181 8,479 Revenues Prior Year Prior Year Expenditures - 35,00050,00040,00040,00030,15025,00010,00035,00042,000 233,000170,850201,000 318,000318,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 15,00022,00022,00030,15015,00015,00010,000 233,000170,850201,000 248,000248,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Federal HSIP funding is intended for City's to make safety improvements according to the Local Road Safety Plan. N/A REET Used for staff administration The City secured a second grant to improve the remaining portion of Discovery Road between the Salish Coast Elementary School and the Sheridan intersection. The grant also makes improvements to the intersection for pedestrian and Bicycle safety. Design Engineering / PermittingConstruction Federal Grant Funds (HSIP)Real Estate Excise TaxAdditional Federal Funds (Anticipated)Design ConsultantConstruction ContractCN Engineering Project Management Staff administration non-eligible grant costsStaff administration eligible grant costs Project Contingency Eligible for 1% for the Arts 141 Discovery Road/Sheridan/19th Street Intersection Safety Improvements Project Description RevenueTotal RevenueExpense ABBCCD Total Expense --------------------------- 459750 (440) 75,00050,75034,541 476,900551,460465,400 551,900 Total Expenditures Total Revenues - - Future Years Future Years - - 2025 Budget2025 Budget 750 74,52150,75017,043 476,900551,421465,400 533,943 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 265 5,165 5,165 4,900 5,165 2024 Actual2024 Actual 39 479459 (440) 17,498 17,957 Revenues Prior Year Prior Year Expenditures 750 75,00050,75050,75035,00035,000 476,900465,400465,400 551,900551,900 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Estimate on budget for REET and not grants Design Engineering / PermittingConstruction Washington State Department Of Transportation is replacing signals at Mill Road/SR20 and Kearney/SR20 with compact roundabouts at each location. The City secured Federal Surface Transportation Block Grant funds through a competitive process administered by Jefferson County. The funds will be used to enhance the WSDOT project with improved pedestrian and bike facilities as well as work on the roundabout approaches. The project was approved by the City Council on August 16, 2021. Federal Grant Funds (STBG)Real Estate Excise TaxPermit RefundWSDOT AgreementWSDOT Agreement Project Management Engineering Serv.Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Kearney St - 1147 Project Description 14ABCD --------- - ------------ 40,00010,00035,00055,18728,00037,00060,000 319,000 160,592 565,525 849,849 100,000 1,130,117 Total 1,130,036 Expenditures Total Revenues - - Future Years Future Years 19,00020,00050,000 70,000 160,592 179,592 2025 Budget2025 Budget $ 40,00035,00055,18728,00037,00040,00050,000 300,000565,525940,525849,849 1,060,036 Year EndYear End 2024 Estimate 2024 Estimate $ - - 2024 Budget2024 Budget - 9,727 55,187 64,915 2024 Actual2024 Actual - 10,00010,000 Revenues Prior Year Prior Year Expenditures - 40,000 10,000 35,000 55,187 55,187 28,000 37,000 60,000 60,000 319,000160,592565,525849,849914,849100,000 1,130,117 1,130,036 Revised Budget 10/24 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -- 75,00035,00010,00010,00033,25733,25710,00042,61542,615 493,500 496,694 506,694 623,500582,566 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal StreetStormEstimate on budget for REET and not grants Design Engineering / PermittingConstruction Lawrence Street is a main pedestrian route. Disability Awareness Starts Here (DASH) has identified Lawrence Street as a key route that needs the Library. Adding bike lanes and narrowing the lanes will improve mobility for all in terms of traffic calming and providing space for bicycles.Transportation Benefit District ACACJefferson TransitBanked CapacityPublic Infrastructure Funding (PIF)Stormwater FundTransportation Improvement BoardPEConstructionCN Engineering - SCJInspection - Vanir Project Management City Staff Project Contingency Eligible for 1% for the Arts 4664141 Lawrence St Improvements - 1140.0 Project Description RevenueTotal RevenueExpense ABBBCDDE Total Expense - - - - - - - - - - - - - - - - - - - - - - - - 2,000 35,00080,000 180,000215,000133,000 215,000 Total Expenditures Total Revenues -- - - - Future Years Future Years 2,000 25,00055,000 145,000170,000113,000 170,000 2025 Budget2025 Budget - 35,00010,00045,00020,00025,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 2,000 35,00080,00082,000 180,000133,000133,000 215,000215,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal This project evaluates approximately 15 of the City's arterial streets in an effort to determine the appropriate non-motorized facilites that are needed. The project will provide an opportunity for public outreach as part of the evaluation. Additionally, the project will provide grant level cost estimates to balance project feasibility and prepare for future grant applications.Transportation Alternatives Grant (Federal)Transportation Benefit District Design Engineering / Permitting Consultant for Planning Study Construction Project Management AdminstrationWSDOT Adminstration Project Contingency Eligible for 1% for the Arts 14 Multimodal Arterial Cohesive Investment Strategy Project Description RevenueTotal RevenueExpenseTotal Expense ----------------------- 25,00025,00025,000 225,000250,000200,000 250,000 Total Expenditures Total Revenues 15,00015,00015,000 115,000100,000 130,000 130,000 Future Years Future Years 10,00010,00010,000 110,000120,000100,000 120,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 50,00025,00025,00050,000 250,000200,000200,000 300,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu The City received a RAISE grant to develop a plan for connecting the Larry Scott Trail head to Fort Worden. This RAISE grant is part of the Puget Sound to Pacific (PS2P) Federal Grant.RAISE Grant (Federal)REET Design Engineering / Permitting Consultant Construction Project Management Admin Grant EligibleAdmin Grant Ineligible Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Olympic Discovery Trail - Larry Scott to Fort Worden Connection Project Description 14 ---------- - --------------- - 5,0005,000 100,000 500,000 605,000 100,000 500,000 605,000 Total Expenditures Total Revenues - - Future Years Future Years - 2,0192,019 500,000 502,019 500,000 502,019 2025 Budget2025 Budget - 2,9811,000 100,000102,981100,000 101,000 Year EndYear End 2024 Estimate 2024 Estimate 12,642 100,000 185,000 285,000 100,000 170,000 282,642 2024 Budget2024 Budget - - DateDate 2024 Actual To 2024 Actual To - 1,981 1,981 Revenues Prior Year Prior Year Expenditures - 5,0005,0005,000 100,000 500,000 100,000 100,000 500,000 500,000 605,000605,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 30,00030,00015,00015,000 100,000 185,000 190,000 190,000 285,000235,000 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal inflationary costs as well as the results of hte public process that yielded a final design concept of a parkway with a path. south side. The project involves selective removal over time on the Kah Tai side by the City. The Port of Port Townsend is leading design and construction effort for this project. Susbsequent funding through PIF was added to the project to cover PUD on 9/12/22. The construction of the south side of the project will be led by the Port with the City doing work overtime on The Sims Way and Boatyard Expansion project was approved by the City Council, Port of Port Townsend, and Jefferson County the north side. The project involves removal of the existing Poplar trees, expanding the boatyard, and planting new trees on the ARPAIn Kind Match - North Side - $50,000PIFCity Admin Costs - PW Admin.Design Engineering / Permitting Design Consultant - Port Construction Pass thru ot the Port for Construction Contract Project Management Engineering Administration Project Contingency Eligible for 1% for the Arts 1414 RevenueTotal RevenueExpenseTotal Expense Sims Way and Boatyard Expansion Project Project Description ABCD ------------------- 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 Total Expenditures Total Revenues - - Future Years Future Years 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 5,0005,000 25,00050,00025,00015,00020,00015,00050,00065,00010,00015,000 100,000100,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 111111111 SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu With the voter enacted Transportation Benefit District sales tax of 0.3%, the work to be funded includes approximately $25,000 for traffic calming and approximately $50,000 for pedestrian safety. Additionally, the City fee in lieu collections for sidewalk are lumped into this project.TIF - Traffic Calming TIF - Pedestrian Safety - SidewalksFee in lieu for Sidewalk Construction Design Engineering / Permitting In house traffic calming EngineeringIn house Sidewalk Design Engineering Construction Traffic calming InfrastructureSidewalk Construction Project Management Traffic Calming Guide BookAdmin Project Contingency Eligible for 1% for the Arts 2025 Active Transportation Project (Traffic Calming and Sidwalks)Project Description Revenue 444 Total RevenueExpenseTotal Expense ------------------- 750 75,00013,50015,00065,00060,00065,00075,00015,00013,50049,250 379,354 145,000 627,854 284,516 628,016 Total Expenditures Total Revenues - - Future Years Future Years 750 77,00013,50017,00060,00065,00013,50021,609 379,354 469,854 284,516 462,375 2025 Budget2025 Budget - 68,02168,00015,00048,00075,00015,00020,000 151,021 158,000 Year EndYear End 2024 Estimate 2024 Estimate - 750 64,70016,98628,45226,53028,455 320,987 385,687 284,516 385,688 2024 Budget2024 Budget - 11,74947,67814,428 62,107 11,748.82 2024 Actual 2024 Actual Actuals to DateActuals to Date $ 6,9796,9797,641 7,641 Revenues Prior Year Prior Year Expenditures - 750 75,00013,50015,00065,00065,00060,00065,00075,00015,00013,50049,25049,250 379,354 145,000 284,516 513,016 627,854628,016 Proposed 2025 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 750 75,00037,18240,00028,45235,00035,00028,455 379,354 284,516 352,967 454,354387,967 Adopted 2024 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Not eligible - Grants and Design only The City secured a grant from the Transportation Improvement Board under the pavement preservation program. This project seeks to preserve the existing roadway and make ADA improvements along Tyler Street where the Farmers Market operates on Saturdays. The Street condition is deteriorating rapidly. This grant will help preserve the life of the pavement and improve accessibility for this important location in Uptown.Transportation Improvement Board (TIB) GrantReal Estate Excise TaxTransportation Improvements Funded (TBD)Storm - Operation Urban ForestryStorm - Operations Design Engineering / Permitting Design Consultant Construction Construction ContractPavement Repair Ahead of Overlay (FDR)CN Engineering ConsultantSidewalk RepairStreet Crew StormStreet Tree Replacment Project Management Grant ineligible staff time Project Contingency Eligible for 1% for the Arts 14144 RevenueTotal RevenueExpenseTotal Expense Tyler St Overlay Project Description ABBBCDDE ----------------------- 75,00028,05018,55040,000 198,600273,600187,000 273,600 Total Expenditures Total Revenues - - Future Years Future Years 60,00013,05018,55025,000 183,600243,600187,000 243,600 2025 Budget2025 Budget 15,00015,00030,00015,00015,000 30,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- - Date 2024 Actual 2024 Year to - - Revenues Prior Year Prior Year Expenditures - 75,00028,05028,05018,55040,00040,000 198,600187,000205,550 273,600273,600 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal REET Design Engineering / PermittingConstruction The City received a Transportation Improvement Board Grant in 2023 to construct sidewalk on Washington Street and Walker Street to connect Sims Way with the Courthouse with an accessible route.TIBTBDREETDesignConstruction ContractCN Engineering Project Management In eligible Costs for admin Project Contingency Eligible for 1% for the Arts Washington/Walker Sidewalk Project Project Description Revenue 144 Total RevenueExpenseTotal Expense - 1030485 0080868 7030010 ,,,,,,, 7040275 4090479 2021655 ,,,,,, l 316000 a t 111 o T -- 00 00 00 ,, 88 99 750,000 66 ,, e 1,653,0004,295,0006,698,000 66 r u t u F - 01 06 07 ,, 8,959 30 67 5 250,000100,000 33 ,, 2 1,387,0001,626,0003,361,803 33 0 2 --- 44 82 03 ,, 8,959 16 82 207,701373,383517,366 5 5 4 2 0 2 ll aa tt oo e T T v r v p e e x r s E e R e t aR t W b r e o D f s r r es e e c n s r aw we u r e eo s l o u S / S t e / i S s S rr s t d ee g n n n tWt C a n e aa e i rG D Gvoe!526!Xbufs!Tfxfs!DJQ!)Xbufs* p p d WGOWS x x n E E u FG/F OH and Misc (Water) d n 15705 a 11139 44444 s e u 5 n 1 e 4 v e e u R n e d 5 v e 1 t e c 4 R r e l e j d t a tn o a r ou PW TTotal ExpenseF ---------------------------- 40,000 850,000850,000100,000710,000 850,000 Total Expenditures Total Revenues - - Future Years Future Years 28,803 840,000840,000100,000710,000 838,803 2025 Budget2025 Budget 10,00010,00010,000 10,000 Year EndYear End 2024 Estimate 2024 Estimate -- 90,00020,000 110,000110,000 110,000 2024 Budget2024 Budget 4,654 4,654 4,654 4,654 Date 2024 Actual 2024 Actual to - 1,198 1,198 Revenues Prior Year Prior Year Expenditures 40,00040,000 850,000100,000100,000710,000710,000 850,000850,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The 1-million gallon steel standpipe needs periodic repainting to preserve the structure. The tank has not been recoated since it was constructed in 1995. Engineering and design for painting and corrosion protection is scheduled for 2022 and repainting in 2023. The project will require taking the standpipe offline for approximately 2 months to sandblast and recoat the tank. Water SDC (495)Water Capital Surcharge (430)Water Operating (411)ConsultantContractor Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense 1MG Standpipe Reservoir Steel Coating Project Description ABCD --------------------------- 20,000 100,000100,000200,000180,000 200,000 Total Expenditures Total Revenues No - - Future Years Future Years 20,000 100,000100,000200,000180,000 200,000 2025 Budget2025 Budget --- - Year EndYear End 2024 Estimate 2024 Estimate 20,000 100,000100,000200,000180,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 20,00020,000 100,000100,000180,000180,000 200,000200,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $200,000 per year of miscellaneous and unforeseen capital improvements. These funds also support removal and replacement of several thousand feet of spaghetti lines (4" or smaller pipes) which are a sources of leaks and system service failures. The city has started replacing 20 year old water meters as well.Water Operating (411)Water SDC (495)Design Engineering / PermittingConstruction water main break Golf course wellMisc.Project Management Admin and Design Project Contingency Eligible for 1% for the Arts 44 2025 General Water Capital Replacement, Improvements, and Repairs Project Description RevenueTotal RevenueExpense BCD Total Expense ---------------------------- 15,00010,000 125,000125,000100,000 125,000 Total Expenditures Total Revenues - - Future Years Future Years 8,500 15,000 123,500123,500100,000 123,500 2025 Budget2025 Budget - 1,500 1,500 1,500 1,500 Year EndYear End 2024 Estimate 2024 Estimate 15,00010,000 125,000125,000100,000 125,000 2024 Budget2024 Budget - 1,199 1,199 2024 Actual2024 Actual -- - Revenues Prior Year Prior Year Expenditures 15,00015,00010,00010,000 125,000100,000100,000 125,000125,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Investments in the diversions are anticipated in the long-term plan. The main control valve building at the Big Quilcene Diversion has experienced significant rot and needs replacing at the request of the operating crew. Water - Olympic Gravity Water System Fund (417)Design ConsultantConstruction Contract Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 4 ABC D RevenueTotal RevenueExpenseTotal Expense Big Quilcene Main Control Valve Building Replacement - 6404.4 Project Description ---------------------------- 40,00024,000 194,000194,000130,000 194,000 Total Expenditures Total Revenues - - Future Years Future Years 19,000 149,000149,000130,000 149,000 2025 Budget2025 Budget 5,000 45,00045,00040,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate 12,000 142,000142,000130,000 142,000 2024 Budget2024 Budget - 693 693 Q1,Q2 2024 Actual 2024 Actual YTD - - Revenues Prior Year Prior Year Expenditures 40,00040,00024,00024,000 245,000181,000181,000 245,000245,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ - 24,00024,000 154,000130,000130,000 154,000154,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Cathodic protection is a key feature in the system needed to extend the life of the pipeline. Cathodic protection is missing in the area between the Master meters and south past Otto Street. This project will install a new cathodic system for this section of the pipeline.Water - Olympic Gravity Water System Fund (417)Project Management Administration Project Contingency Eligible for 1% for the Arts 4 ABC RevenueTotal RevenueExpenseTotal Expense Cathodic Protection - 1928 OGWS Pipeline - 6404.3 Project Description ------------------------------- 700,000700,000550,000150,000 700,000 Total Expenditures Total Revenues - - Future Years Future Years 520,000520,000400,000120,000 520,000 2025 Budget2025 Budget 30,000 180,000180,000150,000 180,000 Year EndYear End 2024 Estimate 2024 Estimate 540,000540,000425,000115,000 540,000 2024 Budget2024 Budget - 4,375 30,129 34,504 Q1,Q2 to Date 2024 Actual YTD 2024 Actual YTD -- - Revenues Prior Year Prior Year Expenditures 700,000550,000550,000150,000150,000 700,000700,000 September 24 Revised Budget $ $ $ $ $ $ $ - 550,000425,000425,000125,000125,000 550,000550,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Evaluation of the 1928 section of the pipeline is included in the plan to accurately assess the remaining useful life. This study will guide replacement strategies to ensure water delivery is sustained. Olympic Gravity Water System Fund (417)Design Consultantn/a Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 AC D RevenueTotal RevenueExpenseTotal Expense Pipeline Condition Assessment - 6404.2 Project Description -------------------------- 80,00080,000 750,000250,000250,000750,000 1,080,000 Total 1,080,000 Expenditures Total Revenues - 30,00030,000 750,000750,000 780,000 780,000 Future Years Future Years - 40,00040,000 250,000290,000250,000 290,000 2025 Budget2025 Budget ---- 9,701 9,701 9,701 9,701 Year EndYear End 2024 Estimate 2024 Estimate 80,00020,00020,00020,00037,550 490,000750,000951,000271,450 1,320,000 1,320,000 2024 Budget2024 Budget $ 3,642 4,219 4,219 3,641.56 2024 Actual2024 Actual $ 299299299 299 Revenues Prior Year Prior Year Expenditures -- 80,00080,00080,000 750,000250,000250,000250,000750,000750,000 1,080,0001,080,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ 80,00020,00020,00020,00060,00047,55047,550 500,000750,000951,000951,000271,450 1,330,0001,330,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included The City secured funding to purchase an easement between Anderson Lake Road and City Lake property for the purpose of future pipeline and co-located Olympic Discovery Trail. City received a direct allocation (Community Facilities Project) grant in 2023 to assist with purchase. Additionally, this project is funded through the RAISE grant which includes preliminary design and environmental review. Water Operations (411) Timber Management HarvestWater Operations (411) Land SalesWA State Community Facilities Project GrantRAISE Grant - Jefferson County Design Engineering / Permitting AppraisalsCultural Resources SurveyLand Survey and Lot line AdjustmentRAISE Grant - includes Pre-design and ROW Construction Land PurchaseEasement/ROW Project Management Staff Time Administration Project Contingency Eligible for 1% for the Arts 4411 Eaglemount Property Purchase - 6404.1 Project Description RevenueTotal RevenueExpense AAABCD Total Expense --------------------------- 99,281 144,000350,000 2,293,2812,293,2811,700,000 Total 2,293,281 Expenditures Total Revenues 45,000 1,745,0001,700,000 1,745,000 1,745,000 Future Years Future Years 50,000 400,000400,000350,000 400,000 2025 Budget2025 Budget 2,438 130,383130,383127,227 129,665 Year EndYear End 2024 Estimate 2024 Estimate 73,10073,10010,000 135,000 145,000 2024 Budget2024 Budget 173 58,43058,43072,925 73,098 DateDate 2024 Year To 2024 Year To 1,843 17,89817,89816,773 18,616 Revenues Prior Year Prior Year Expenditures - 144,000350,000494,000100,000100,000 2,293,2811,700,0001,700,000 2025 2,293,2812,294,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ No -- 88,10086,90025,00025,000 150,000150,000 175,000175,000 2024 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Phase 1 - Stability Assessment The City is required to retain an engineering consultant to develop alternatives for improving East Dam stability during possible seismic events. The alternatives will also examine minimizing earthquake-induced embankment deformations which can lead to uncontrolled release of reservoir contents.Phase 2 - Design Engineering / PermittingThe City will be required to retain an engineering consultant for design engineering and permitting of the approved selected East Dam repair alternative.Olympic Gravity Water System Fund (417)FEMA Grant - Hazard Mitigation GrantStability AssessmentDesign Engineering / PermittingRepair - Buttress Alternative (2026) Project Management Administration Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Lords Lake - 6403 Project Description ACD -------------------------- 25,000 175,000100,000100,000 2,750,0002,750,0002,350,000 Total 2,750,000 Expenditures Total Revenues 100,000100,000 2,550,0002,350,000 2,550,000 2,550,000 Future Years Future Years 25,000 200,000200,000175,000 200,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - DateDate 2024 Year To 2024 Year To - - Revenues Prior Year Prior Year Expenditures 25,000 ЋЉЉͲЉЉЉ 100,000300,000100,000125,000 2,750,0002,325,0002,325,000 2025 2,750,0002,750,000 Project Budget $ $ $ $ $ $ $ $ $ $ No υ SubtotalSubtotalSubtotal Utilities not included The Water Supply Agreement includes a pipeline modification project to improve water storage efficiency that would need to be built at the same time as any improvements ot the Lords Lake Dam. This year's budget includes design which is coincident with the design work of the Lords Lake Dam stablization project.Olympic Gravity Water System Fund (417)Design Engineering / Permitting Pre-Design Engineering / PermittingFinal Design Construction Pipeline Improvements Contract Project Management Design Project ManagementConstruction Project Management Project Contingency Eligible for 1% for the Arts 4 Lords Lake - Pipeline Improvements Project Description RevenueTotal RevenueExpense ACD Total Expense --------------------------- (64) 14,12131,747 551,891551,891506,639 552,443 Total Expenditures Total Revenues - - Future Years Future Years - - 2025 Budget2025 Budget 88,00088,00015,00010,000 25,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 5,501 47,02947,02928,442 33,944 2024 Actual2024 Actual (64) 14,12121,747 463,891463,891491,639 527,443 Revenues Prior Year Prior Year Expenditures 55,00055,00020,00020,000 275,000200,000200,000 275,000275,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Accurate metering is necessary to ensure equitable water system cost sharing for the Olympic Gravity Water System operations and asset replacement. Port Townsend Municipal and the Mill water consumption will be individually metered at the point of delivery, located at the intersection of Mill Road and South 8th Street. Engineering and design for the metering is underway in 2021 and installation of the meters will occur in March 2022 during the annual paper mill maintenance shutdown. Water Operating (411)Water Capital Surcharge (430)Water SDC (495)Design Engineering / Permitting RH2 Contract $44,000+20,634 Construction Project ManagementProject Contingency Eligible for 1% for the Arts 444 ABC D OGWS Master Meters - 6402 Project Description RevenueTotal RevenueExpenseTotal Expense ------------------- 11,50073,50015,000 250,000250,000150,000 250,000 Total Expenditures Total Revenues - - Future Years Future Years 73,50010,000 233,500233,500150,000 233,500 2025 Budget2025 Budget 5,000 16,50016,50011,500 16,500 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 11,50073,50085,00015,00015,000 250,000150,000150,000 250,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The OGWS 1928 Steel pipe experienced a leak in a remote location near Snow Creek Ranch. The leak caused siginficant damage to the hillside in steep terrain. Staff is currently in the process of evaluating restoration needs as well as pipeline stability strategies. A budget amendment for this project is anticipated once additional information is obtained from professional consulting support. The OGWS fund includes a $2 million reserve balance to address unanticipated repairs. Olympic Gravity Water System Fund (417)Design Consultant - AssessmentDesign placeholderRepairs - Place holder estimate Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense OGWS - Snow Creek Ranch Break Restoration Project Description ----------------------------- 5,000 2,130,0002,130,0002,125,000 Total 2,130,000 Expenditures Total Revenues 2,000 1,623,0001,621,000 1,623,000 1,623,000 Future Years Future Years 2,000 407,000407,000405,000 407,000 2025 Budget2025 Budget 1,000 99,000 100,000100,000 100,000 Year EndYear End 2024 Estimate 2024 Estimate 200,000200,000200,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 5,000 5,000 2,130,0002,125,0002,125,000 2025 2,130,0002,130,000 Project Budget $ $ $ $ $ $ $ $ -- 1,729,3371,729,3371,729,337 2024 1,729,3371,729,337 Project Budget $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The majority of the City water meters are over 20 years old and are in need of replacement. Meters either start leaking or start missing volume of water in the reads causing the city to lose revenue. Additionally, the meters need to be replaced with an automatic read system to reduce labor costs for reading of meters from approximately 15 person days to 3 person days per month. The meters will be installed in phases over a 3-5 year period. The rate model has meter replacement beginning in 2025. Water Capital Surcharge (430)Water Operating (411)Water SDC (495)Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense Water Meter Replacement Project Description BD --- 1092199 6072600 7043577 ,,,,,,, 5595522 2285933 8449666 ,,,,,,, l 9172111 a t 1333 o T --- 99 33 44 ,, 99 18 65 ,, e 8,114,4101,403,7501,517,337 11 r 10,583,94321,589,439 22 u t u F --- 09 16 74 ,, 8,959 78 21,250 47 5 11 ,, 2 1,626,2005,954,3101,545,9509,169,510 99 0 2 ---- 28 11 47 ,, 8,959 82 85,151 28 951,226873,760 9 8 4(107,965) 2 0 2 ll aa tt oo T T v p e x E R r e w e t S b s r e e o c s fD r e rr u r s s ee P o nu I C st s e a wwi S Cp D s p eoe d l l g S n O O /n SS a n e s re t r i rr t me p ep e d ee n r tt x e x n w n Gvoe!526!Xbufs!Tfxfs!DJQ!)Tfxfs* a raoa E er E tte u FSGWSGWSG/F OH and Misc (Sewer) d n 0112505 a 1011139 1344444 s e u 5 n 1 e 4 v e e u R n e d 5 v e 1 t e r c 4 R e e l j d a w tn o e r ou PS TTotal ExpenseF ----------------------------- 45,00050,000 382,200382,200287,200 382,200 Total Expenditures Total Revenues - - Future Years Future Years 45,00050,000 382,200382,200287,200 382,200 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 45,00045,00050,00050,000 382,200287,200287,200 382,200382,200 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $350,000 per year of miscellaneous and unforeseen capital improvements. These funds support pipe replacement, and rehabilitation such as CIPP or slip lining.Sewer OperationDesign Engineering / Permitting Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense 2025 General Sewer Capital Replacement, Improvements, and Repairs Project Description BCD ------------------------- 9,000 98,00098,00089,000 98,000 Total Expenditures Total Revenues - - Future Years Future Years 9,000 98,00098,00089,000 98,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 9,000 9,000 98,00089,00089,000 98,00098,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction/Study ARC Flash studyThe Wastewater Treatment Plant needs to have an evaluation of the and lift stations to identify hazards from ARC flash in our electrical systems for equipment and personnel safety. This is project number M1 in the General Sewer Plan.Sewer Rates 411Small Works Contract or In-house Project Management Staff Adminstration - Facilities and Engineering Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description - - - - - - - - - - - - - - - - - - - - - - - - 50,00030,000 327,000327,000247,000 327,000 Total Expenditures Total Revenues 20,000 267,000247,000 267,000 267,000 Future Years Future Years 60,00060,00050,00010,000 60,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 50,00050,00030,00030,000 327,000247,000247,000 327,000327,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal New office and workshop building for Compost FacilityThe current compost facility office is an old trailer and the storage area is a connex container. This project construct a new office building for Compost Facility so they have a seperate lunch room from their work spaces. Also a new bathroom facility and storage area. This project is C8 in the General Sewer Plan.Sewer Rates 411 Design Engineering / Permitting Assume deisign build level of architectural Construction Metal building office and shop Project Management Staff administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description --------------------------- 30,00030,00030,000 230,000260,000198,420 258,420 Total Expenditures Total Revenues - - #NAME? Future Years Future Years --- - 2025 Budget2025 Budget 5,964 30,00030,000 (71,128) (101,128)(150,219) (114,255) Year EndYear End 2024 Estimate 2024 Estimate 20,25720,25720,257 20,257 2024 Budget2024 Budget 8,266 8,266 6,773 1,214 7,986 2024 Actual2024 Actual 24,036 331,128331,128348,639 372,675 Revenues Prior Year Prior Year Expenditures - 30,00030,00030,000 230,000228,420228,420 260,000258,420 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included The General Sewer Plan for the City was last updated in 2000. This update involves a significant review of the entire sanitary sewer system to plan for the next 20 years. The City selected RH2 Engineering in 2021 to complete the plan update. The plan will result in an updated Capital Plan as well as project operational needs for operating the sewer system.Sewer System Development Charge (495)Interlocal Agreement with Jeff. Co Design Engineering / Permitting RH2 Contract = 198522+189898 - less 160,000 for nutrient grantRH2 Contract - Septage Handling 30,000 ConstructionProject ManagementProject Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense General Sewer Plan Project Description AACD ------------------------ 75,000 150,000 1,341,5001,341,5001,116,500 Total 1,341,500 Expenditures Total Revenues - - Future Years Future Years 75,000 150,000 1,331,5001,331,5001,116,500 1,341,500 2025 Budget2025 Budget $ - 10,00010,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 5858 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00075,000 150,000150,000 1,341,5001,116,5001,116,500 1,341,5001,341,500 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The sewer trunk line leading from the Rainier Subarea to the sewer interceptor behind Safeway needs upsizing. The first segment to address is a Sims Way crossing in the vicinity of Wilson Street and Holcomb Streets. This is project SM1 in the General Sewer Plan.Sewer SDC Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Holcomb and Wilson Sewer Upsizing Project Project Description ------------------------- 50,000 2,180,0002,180,0002,130,000 Total 2,180,000 Expenditures Total Revenues 2,105,0002,105,000 2,105,000 2,105,000 Future Years Future Years 75,00075,00050,00025,000 75,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 75,00075,000 2,180,0002,105,0002,105,000 2,180,0002,180,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Kuhn Street land purchaseDue to the need for future expansion of the WWTP on Kuhn Street we need to look at the acquasition of the property that is SW of the current treatment facility between 51st and 53rd streets. Land purchase is included in the rate model and General Sewer Plan. Sewer RatesAppraisal and Negotiation Services Project Management Land Purchase Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description ------------------------- 92,500 264,310500,310107,500 1,425,0001,425,0002,850,0005,964,3105,264,000 Total 5,964,310 Expenditures Total Revenues 50,00050,000 278,500 1,388,7501,403,7502,850,0005,642,5005,264,000 5,642,500 Future Years Future Years 21,25021,25042,50042,500 214,310256,810171,810 256,810 2025 Budget2025 Budget 15,00050,00065,00050,00015,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 50,00010,00060,00050,00010,000 60,000 2024 Budget2024 Budget - 7,394 7,423 14,817 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 264,310500,310500,310100,000100,000200,000 1,425,0001,425,0002,850,0005,263,6905,263,690 9/24 5,964,3105,964,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - 50,00050,00050,00050,00050,00050,000 100,000100,000 5/23 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The Lawrence Street stormwater system is connected to the sewer system for a section of Lawrence Street in Uptown between the Library and Tyler Street. Separation of this system from the sewer system is a benefit to the Monroe Street sewer lift station as well as the Wastewater Treatment Plant. The cost of the project and scoping needs to be evaluated based on the road condition. Additionally, staff desires to secure grant resources. This project is the first phase to establish a pre-design for competitive grant applications. The sewer plan estimates the project at $5.6 million. Funding was secured in 2024 for design, thus this project budget has been increased to represent the best information available at this time.Sewer Operations (411)Sewer Capital Surcharge (430)Sewer SDC (495)Stormwater Operations (412)Streets (Paving)PWB Pre-construction Loan - SecuredLoan/Grant (Unsecured)Design ConsultantConstructi on ContractConstruction Engineering Project Management Staff Administration and research - Loan eligibleStaff Admin - non-eligible Project Contingency Eligible for 1% for the Arts 4444411 RevenueTotal RevenueExpenseTotal Expense Lawrence Street Combined Stormwater Sewer System Separation Project Description AAAAABBBBBCCCCD ------------------- 150,000600,000500,000500,000150,000 2,500,0001,700,0002,000,0006,350,0004,600,000 Total 6,350,000 Expenditures Total Revenues 50,00050,000 830,000500,000 2,000,0002,300,000 2,880,000 2,850,000 Future Years Future Years 50,00050,000 570,000500,000 1,670,0001,700,0003,420,0002,300,000 3,420,000 2025 Budget2025 Budget 41,97741,97730,00039,941 69,941 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 714 29,210 29,924 2024 Actual2024 Actual 8,023 8,023 10,059 10,059 Revenues Prior Year Prior Year Expenditures - 150,000600,000500,000500,000150,000150,000 2,500,0001,700,0002,000,0001,100,0004,600,0005,100,000 6,350,0006,350,000 serving Caswell Brown subject to UGA expansion. Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC The Mill Road Lift Station has been funded through housing grants to support the development of the Evans Vista project. This project has perviously been shown in the General Capital projects and now is shown in sewer to appropriately represent the fund the work will be accounted within. The Lift Station also has the potential of Design Engineering / PermittingConstruction Federal Grant for State Utility Grant (CHIP) for SewerSewer Operations (Local Facilities Charge)Jefferson County - Caswell BrownConsultantLand PurchaseMisc.Contruction ContractConstruction Engineering Project Management City Aministration Project Contingency Eligible for 1% for the Arts 1144 RevenueTotal RevenueExpenseTotal Expense Mill Road Lift Station Project Description --------------------------- 15,00011,09615,000 160,000175,000148,904 175,000 Total Expenditures Total Revenues -- - Future Years Future Years -- - 2025 Budget2025 Budget 91,22615,00091,26013,784 106,226 105,044 Year EndYear End 2024 Estimate 2024 Estimate 9,309 9,902 115,000124,309114,407 124,309 2024 Budget2024 Budget 4,302 4,302 8,532 2,082 10,613 2024 Actual2024 Actual - 1,216 68,77468,77457,64411,096 69,956 Revenues Prior Year Prior Year Expenditures - 15,00015,00015,000 160,000160,000160,000 175,000175,000 Project Budget $ $ $ $ $ $ $ $ $ determine what upgrades are necessary to comply with the new permit. SubtotalSubtotalSubtotal Utilities not included Puget Sound, the Department of Ecology is expected to place new limits on the City's National Pollutant The City's Wastewater Treatment Plant does an exceptional job removing nutrients from the waste stream Discharge Elimination System (NPDES) permit. The City will receive a grant to perform a study of the plant to before reclaimed water is released into the Straight of Juan De Fuca. In order to reduce nutrient loading to the Design Engineering / PermittingConstruction Department of Ecology (ECY) Nutrient GrantSewer Operations (411)Design Consultant (RH2 Contract - See Sewer Master Plan)Misc. Lab testingMisc. Project Management Staff Time and Reimbursable Project Contingency Eligible for 1% for the Arts 14 RevenueTotal RevenueExpenseTotal Expense Wastewater Nutrient Project Description ABCD - - - - - - - - - - - - - - - - - - - - - - - 791 10,000 850,000200,000850,000450,000309,209 3,413,7004,473,7002,863,700 Total 4,473,700 Expenditures Total Revenues 2,970 78,587 390,243382,075450,000189,724 3,413,7003,885,4992,863,700 3,885,499 Future Years Future Years - 50,00050,000 400,000450,000400,000 450,000 2025 Budget2025 Budget 3,151 50,00063,48150,00040,000 90,000 116,632 Year EndYear End 2024 Estimate 2024 Estimate 500,000500,000400,000100,000 500,000 2024 Budget2024 Budget 3,151 3,151 8,227 5,291 27,785 41,304 DateDate 2024 Actual to 2024 Actual to - 791 9,7577,9323,879 21,56817,92529,485 48,201 Revenues Prior Year Prior Year Expenditures 10,000 850,000200,000850,000450,000310,000310,000 3,413,7001,300,0002,863,7002,863,700 4,473,7004,473,700 Revised 9/24 Revised 10/24 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - - 10,000 770,000770,000310,000310,000 1,070,000 1,080,0001,080,000 Revised 7/23 Revised 7/23 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ 200,000 170,000 805,000 805,000403,000 403,000 3,330,0002,710,0002,710,000 3,918,000 3,700,000.00 $ $ $ Project Budget $ $ $ $ $ $ $ $ Project Budget determined with approved permits. SubtotalSubtotalSubtotal Utilities not included This project includes permitting, design and construction to replace or rehabilitate the off-shore portion of the existing wastewater will have to re-apply for additional loan money in the future. The current budget shows no construction costs. These costs will be project. In 2023, Department of Ecology and City Staff worked collaboratively to reduce the loan amount based on timelines. The City treatment plant outfall system with a new outfall and diffuser. The City has secured Department of Ecology loans to help construct this Department of Ecology (ECY) Loan/GrantSewer System Development Charge (495)Sewer (411)Future Loan/Grant Design Engineering / Permitting Consultant Permitting and Eng. ReportConsultant Engineering (Design and Bidding)Construction Contractor Project Management AdminMisc Project Contingency Eligible for 1% for the Arts 1441 RevenueTotal RevenueExpenseTotal Expense Sewer Outfall Project Description ABCD -------------------- 99,00011,00034,000 790,000646,000155,000 3,100,0003,890,0002,945,000 3,890,000 Total Revenues Total Expenditures 34,000 680,000646,000155,000 3,100,0002,945,000 3,780,000 3,780,000 Future Years Future Years 99,00011,000 110,000110,000 110,000 2025 Budget2025 Budget - - EndEnd 2024 Estimate Year 2024 Estimate Year - - Revenues Prior Year Prior Year Expenditures 99,00011,00034,000 790,000646,000745,000155,000200,000 3,100,0002,945,0002,945,000 3,890,0003,890,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ made. SubtotalSubtotalSubtotal will be to build new Aeration Ditches and demolish the existing ones to make room for some changes to the current ditches to help with nutrient removal, that will need to be additional clarifiers. This is number F8 in the Sewer Plan. In the near term there may be In the coming years our treatment plant will be too small to handle all of the sewage that the City produces. When this happens we have to expand. The first step in this expansion Sewer RatesFuture Sewer Bond or State Loans/Grants Design Engineering / Permitting Pre-design and Engineering ReportConsultant Services and Permitting Construction Construction Contract Project Management Staff Administration Engineering ReportStaff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 41 Oxidation Ditches - Near Term Upgrades Project Description RevenueTotal RevenueExpenseTotal Expense ----------------------- 25,000 139,000110,000 1,289,0001,015,000 1,289,000 Total 1,289,000 Expenditures Total Revenues 110,000 1,125,0001,015,000 1,125,000 1,125,000 Future Years Future Years 25,000 164,000139,000 164,000 164,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,000 150,000150,000100,000 150,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 25,000 139,000139,000110,000135,000 1,289,0001,015,0001,015,000 9/24 1,289,0001,289,000 Revised Budget $ $ $ $ $ $ $ $ $ $ 100,000100,000940,000940,000100,000100,000 1,140,000 1,140,0001,140,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The Wastewater Treatment Plant was constructed and put into service in 1994. The Supervisory Control and Data Acquisition (SCADA) system has not been upgraded since this time and is outdated. This technical system runs the plant with operator controls. This technical system is a key component of plant operation and needs to be replaced. Currently parts are no longer being produced, thus this project needs to be addressed soon. This project is included in the General Sewer Plan as project number F6.Sewer Operations (411)Design Consultant (10%)Construction ContractConstruction Engineering (10%)Project Management Staff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense SCADA Update Project Description ABBCD ----------------------- 75,00043,600 436,000436,000100,000217,400 436,000 Total Expenditures Total Revenues - - Future Years Future Years 75,00043,600 436,000436,000100,000217,400 436,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 75,00075,00043,60043,600 436,000100,000217,400317,400 436,000436,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction A section of pipe on Washington Street between Taylor and Filmore has suitcased and it at risk of total failure. The General Sewer Plan includes specifically includes this project number SM10 as a result of the 2022 camera inspections of AC pipe. Sewer Operations - WW CollectionsIn house engineering supportDig Out and Replace Failed PipeSlip Lining Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Washington Street Collapsed Sewer Replacement Project Description ----------------------- 40,00052,00049,000 138,200461,200136,000 2,700,0002,838,2002,100,000 Total 2,838,200 Expenditures Total Revenues - - Future Years Future Years -- 93,20040,00049,000 136,000 1,970,0002,063,2001,850,000 2,075,000 2025 Budget2025 Budget $ - 32,748 730,000592,705308,282250,000 (137,295) 591,030 Year EndYear End 2024 Estimate 2024 Estimate 88,80326,000 126,197135,940 2,374,0002,374,0001,997,060 2,374,000 2024 Budget2024 Budget 1,059 14,49625,550 155,031 181,640 14,496.22 to Date 2024 Actual $ 2024 Actual Year 19,252 182,295182,295152,918 172,170 Revenues Prior Year Prior Year Expenditures 40,00052,00049,000 138,200461,200461,200101,000 136,000 2,700,0002,100,0002,140,000 2,838,2002,838,200 Revised 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 35,00040,00052,00048,803 461,197 461,197 100,803 135,940 2,700,0001,997,0602,037,060 2,735,0002,735,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction After a section of asbestos concrete pipe collapsed during the December 27, 2022 King Tide event, the City evaluated the entire section of pipe between the Gaines Street Lift Station and the Ferry Terminal and determined that replacement is necessary. This trunk pipeline serves all of Downtown and most of Uptown and thus is critical sewer infrastructure. The City obtained a low interest loan in the amount of $2.7 million from the Public Works BoardSewer SDC (495)Public Works Trust Fund Loan/GrantDesign ConsultantConstruction ContractConstruction Engineering Project Management Staff AdministrationStaff Construction Admin Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Water St. Sewer Main Replacement Project Description ABBCD --------------------------- 318,000212,000212,000 2,302,4401,560,440 2,302,440 Total 2,302,440 Expenditures Total Revenues 212,000162,000 1,934,4401,560,440 1,934,440 1,934,440 Future Years Future Years 33,000 301,000268,000 301,000 301,000 2025 Budget2025 Budget 67,00067,00050,00017,000 67,000 Year EndYear End 2024 Estimate 2024 Estimate 50,000 300,000300,000250,000 300,000 2024 Budget2024 Budget - 3,711 3,711 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 318,000318,000212,000212,000212,000 2,302,4401,560,4401,772,440 2,302,4402,302,440 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included The Wastewater Treatment Plant Influent wetwell is where all sewage collected from the City first enters the treatment plant. This important portion of the plant has experience significant concrete corrosion and electrical failures. This project was identified in a Jacobs Engineering Study as a priority project and has been re-affirmed as a priority project in the General Sewer Plan as project number F1. The project will involve rehabilitating the influent wetwell concrete as well as replacing all plumbing and electrical equipment. Sewer Operations (411)Design Engineering / Permitting Design Consultant (15%)Construction Construction ContractConstruction Engineering (10%)Project Management Staff Administration (10%)Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Influent Wetwell Project Description ABBCD ---- 0000 0000 0000 ,,,, 0000 5555 3333 l a t o T ------ -- e r u t u F ---- 08 08 03 ,, 3,388 03 90,00090,000 99 5 2 0 2 ---- 08 08 03 ,, 3,388 03 66 260,000260,000 2 2 4 2 0 2 ll aa tt oo T T v p e x Gvoe!525!Tupsn!DJQ E R m r o t S s s r n e o o c s f i r t e r u a r s r s e o nu et s e a wi S p s p eo d l g n O O /n S n e s e t i r t m p ep d e n r t C x e x n a rao E r E ttD u FSWSGSG/F OH and Misc d n 01245 a 11119 14444 s e m r u o n t e S v e e u R n e d 4 v e 1 t e c 4 R m e l j d r a tn o o t r ou PS TTotal ExpenseF -------------------------- 50,00090,00035,00025,000 300,000300,000100,000 300,000 Total Expenditures Total Revenues - - Future Years Future Years 5,000 40,00040,00035,000 40,000 2025 Budget2025 Budget 50,00090,00020,000 260,000260,000100,000 260,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 7,389 36,11836,11836,468 43,857 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 50,00050,00090,00035,00025,00025,000 300,000100,000225,000 300,000300,000 9/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction A large rain storm in the spring of 2024 excentuated a problem at Logan Street, cause a pipe failure on the bluff near Kanu Drive, and washed out a bank along SR20. An emergency declaration was passed by the City Council on April 15, 2024 to allow for design build solutions to expedite the process of addressing these three locations. The estimate at the Council meeting was a cost of at least $200,000 for this challenging work. The rate model for storm included $100,000 for Logan Street. This budget illustrates a need of an additional $200,000. This project includes the previous budgets as well as the other two locations. The Stormwater rate model includes $50,000 per year for misc. storm improvements as a contingency. This means that stormwater reserves will be dipped into in order to address this cost. Stormwater Operations (412)RH2ENGINKanu DrLoganSR20 Project Management City Administration Project Contingency Eligible for 1% for the Arts 4 Emergency Storm Repairs 2024 Project DescriptionRevenueTotal RevenueExpense AAAAABBBBBCCCCD Total Expense ------------------------------- 98,57598,57550,000 50,000 Total Expenditures Total Revenues - Future Years Future Years 50,00050,00050,000 50,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,00050,00050,000 50,000 2024 Budget2024 Budget - 70 70 2024 Actual2024 Actual - 48,57548,575 Revenues Prior Year Prior Year Expenditures -- 50,00050,00050,000 50,00050,000 Project Budget $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $50,000 per year of miscellaneous and unforeseen capital improvements.Stormwater Operations (412)Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense General Stormwater Capital Replacement, Improvements, and Repairs Project Description AAAAABBBBBCCCCD t e g d u B d e s o p t o r e P g r e d g u a B n a 5 M 2 y t 0 i 2 C PORT TOWNSEND CITY COUNCIL NOVEMBER 18, 2024 , Fleet, REET, Golf Svcs Streets, LTAC, Library, Comm – General Fund Summary2025 General Fund Operations & one time transfersFunds StaffingPolicy Updates 1.2.3.4.5. Overview $3,000.00$7,100.00$5,000.00$3,000.00$8,434.00$4,000.00 $18,000.00$10,000.00$15,000.00$27,000.00$40,000.00$18,000.00$10,000.00$75,000.00$39,787.00$10,000.00$80,000.00$75,000.00$15,000.00 $120,000.00$346,500.00$150,000.00$115,000.00 $1,194,821 time reserve projects - Website upgrade - time transfers - Equity Access and Rights - 3 admin vehicles for replacement - General Fund one Marketing/Communications SupportCommunications EAR board HR Employee recognition/appreciationHR engagement (Gallup)HR TrainingSAFETY committee budgetWELLNESS committee budgetPolice Parking lot upgradePolice Security camera/door locksPolice office furniturePolice Accreditation ManagerPCD Comp Plan SCJ Contract (Council approved) over grant revenuePCD SCJ markup and reimbursable expenses (Climate, Middle Housing, Periodic Update)1x Finance First floor office remodelPCD laptops for Housing Coordinator/Associate PlannerComm Services to fund 34 oneComm Svcs start up of Facilities ERR Capital for Evans Vista Library Capital Grant matchCapital Kah Tai RestroomsGolf course for window replacement 2.5%3.2% 7.4% -7.7%-7.2% -1.2% 186.4%400.0% 665.9% 2024 Budget MEETS POLICY 2025 Proposed vs Increase/Decrease - - - - - - - - 5,000 58.0% 96,500 96,73665,000 605,635 675,139389,504 124,621730,256 2025 1,259,500 1,356,0001,231,379 Proposed - - - - - - - - - 1,000 53.8% 33,70093,779 16,272 644,959 731,752419,902 661,230 2024 1,229,005 1,262,7051,246,433 Budget - - - -- ---- 1,199 67.9% 55,20167,697 (39,324) 644,959 892,528 948,929 577,138343,418 988,253605,635 2024 Actual - - - - - - - 8,2331,0995,823 54.4% 26,044 34,012 610,946 683,615117,116379,879 644,959 2023 1,185,069 1,220,4451,186,433 Actual - - - - - - - - 614 1,1359,849 52.9% 87,256 523,690 614,872100,869363,117 610,946 2022 1,155,744 1,166,7281,079,472 Actual Miscellaneous Revenue Beginning Fund BalanceRevenues TaxesLicenses & PermitsIntergovernmental ServicesCharges for Goods & ServicesFines & PenaltiesOther IncreasesOther Financing Sources (inc. Transfers In)Total RevenueExpenditures Salaries & Wages & BenefitsSuppliesServicesCapital OutlaysDebt Service - PrincipalDebt Service - InterestOther Financing Uses (inc. Transfers Out)Total ExpenditureNet Change in Fund BalanceEnding Fund BalanceFund Balance 5-8% of Tax Rev. Labor negotiationsCommunity Services Division Library Items to note:•• – $15,000 General Fund transfer Window replacement, gutters, maintenance 2046 - Expense no rent $10,000 for –- deposited to – Utlities 2036 2025 2025 – -- 4% of gross receipts Lease terms 2024Friends of the Golf Course20242026 2024leasehold excise tax from Friends leasehold fund.Annual $16,000 Golf Course – Objective: Balancing the Budget and Building Financial Sustainability Let’s use our Financial Sustainability work as a guide. For instance, looking in advance to future debt payment (2026), recognizing economic development and housing to create revenue to meet service demands. We aim to workshop this some on 10/14.Let’s ensure we maintain reserve balances consistent with policies. For instance, let’s not draw down reserves below policy or use them for ongoing expenses or we’ll be hiring then firing.Let’s remember and reference our strategic workplan. For instance, balancing the budget will require making tough decisions about priorities. We want to do it all but we can’t do so all at once! 1.2.3. Agenda Bill AB24-171 Meeting Date: December 2, 2024 Agenda Item: VIII.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin, PCD Director Date Submitted: 11/22/24 Department: Planning/Community Dev. Contact Phone: 360-390-4048 SUBJECT: Ordinance 3345 Amending Port Townsend Municipal Code (“PTMC”) Section 12.04.160 (“Waiver/Modification Standards”), PTMC Section 17.76.160 (“Variance”); PTMC Chapter 20.01 (“Land Development Administrative Procedures”); PTMC Chapter 1.14 (“Uniform Appeal Procedure of Administrative Decisions of Planning and Community Development Department and Public Works Directors”); and Providing for Severability and Establishing an Effective Date CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: Development regulations adopted pursuant to the Growth Management Act must establish time periods for review and action foreach type of project permit application and provide timely and predictable procedures to determine whether a completed application meets the requirements of those development regulations. In 2023,SB 5290 made several changes to state statute RCW 36.70B Local Project Review with the intent of streamlining local development project review. Amendments went into effect in the summer of 2023, except for new permit time period requirements which will go into effect on January 1, 2025. Barring adoption of a local ordinance, on January 1, 2025, state mandated permit timelines will apply. Briefly, 65 Days: For project permits that do not require public notice 100 Days: For project permits that require public notice 170 Days: For project permits that require public notice The statute expressly allows local jurisdictions to adopt an ordinance modifying the timelines, permit types, permit names or categories provided in the state statue. Adoption of a local ordinance amending timelines consistent with the new statutory provisions cannot be appealed to the Growth Management Hearings Board (GMHB). PCD staff propose procedural amendments to the following Port Townsend Municipal Code Chapters modifying permit timelines, permit types, permit names/categories and clarifying procedures: 1.14 Uniform Appeal Procedures of Administrative Decisions of Planning and Community Development Department and Public Works Directors 12.04 Transportation and Rights-of-Way Improvement Standards 17.76 Signs 20.01 Land Development Administrative Procedures Proposed timelines are consistent with the new statutoryprovisions (i.e., do not exceed 170 days). Adoption of a local ordinance amending timelines consistent with the new statutory provisions cannot be appealed to the Growth Management Hearings Board (GMHB). Also, in effect on January 1, 2025 linked to the new law is a requirement to refund 10- 20% of application review fees unless a minimum of additional measures stated in law are adopted to help expedite permit review. Resolution 24-038 as explained in Agenda Bill 24-177 attempts to address this component of the new law. The order in which to take action is to approve Ordinance 3345 and then the other two related 5290 Resolutions. Waiver of second Council reading will expedite and streamline the process. ATTACHMENTS: Draft Ordinance and accompanying Exhibits providing line-in, line-out amendments to: a. PTMC 1.14 Uniform Appeal Procedures of Administrative Decisions of Planning and Community Development Department and Public Works Directors b. PTMC 12.04 Transportation and Rights-of-Way Improvement Standards c. PTMC 17.76 Signs d. PTMC 20.01 Land Development Administrative Procedures CITY COUNCIL COMMITTEE RECOMMENDATION: PCD has discussed the revised permitting timelines and the measures to expedite permit processing with Infrastructure and Development Committee. RECOMMENDED ACTION: 1. Open and hold the public hearing. 2.Conduct first reading of Ordinance 3345 3.Alternatively, waive Council rules and approve Ordinance3345Amending Port Townsend Municipal Code (“PTMC”) Section 12.04.160 (“Waiver/Modification Standards”), PTMC Section 17.76.160 (“Variance”); PTMC Chapter 20.01 (“Land Development Administrative Procedures”); PTMC Chapter 1.14 (“Uniform Appeal Procedure of Administrative Decisions of Planning and Community Development Department and Public Works Directors”); and Providing for Severability and Establishing an Effective Date ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance 3345 Other: Ordinance 3345 Page 1 of 2 ORDINANCE NO. 3345 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING PORT TOWNSEND MUNICIPAL CODE (“PTMC”) SECTION 12.04.160 (“WAIVER/MODIFICATION OF THE REQUIRED RIGHT-OF-WAY AND TRANSPORTATION IMPROVEMENT STANDARDS”), PTMC SECTION 17.76.160 (“VARIANCE”); PTMC CHAPTER 20.01 (“LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES”); PTMC CHAPTER 1.14 (“UNIFORM APPEAL PROCEDURE OF ADMINISTRATIVE DECISIONS OF PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT AND PUBLIC WORKS DIRECTORS”); AND PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE RECITALS 1. Second Substitute Senate Bill 5290 (“SB 5290”) was signed into Washington law on May 8, 2023, amending the Local Project Review Act, Chapter 36.70B RCW, with the goal of increasing timeliness and predictability of local development project reviews and decision- making; and 2. SB 5290 established requirements for local government review of land use applications and timelines to issue final decisions on such applications; and 3. Amendments to the Port Townsend Municipal Code are required for conformance with SB 5290; and 4. The required Port Townsend Municipal Code amendments regard local governmental procedures, and contain no substantive standards respecting use or modification of the environment; and 5. The City Council finds that the public interest and welfare would be satisfied by amending Port Townsend Municipal Code Sections 12.04.160 and 17.76.160, and Port Townsend Municipal Code Chapters 20.01 and 1.14. NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Amendment. Section 12.04.160 (“Waiver/Modification of the Required Right-Of- Way and Transportation Improvement Standards”) of the Port Townsend Municipal Code is amended and attached hereto as Exhibit A. Section 2. Amendment. Section 17.76.160 (“Variance”) of the Port Townsend Municipal Code is amended and attached hereto as Exhibit B. Section 3. Amendment. Chapter 20.01 (“Land Development Administrative Procedures”) of the Port Townsend Municipal Code is amended and attached hereto as Exhibit C. Ordinance 3345 Page 2 of 2 Section 4. Amendment. Chapter1.14 (“Uniform Appeal Procedure of Administrative Decisions of Planning and Community Development Department and Public Works Directors”) of the Port Townsend Municipal Code is amended and attached hereto as Exhibit D. Section 5. Severability. If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. Section 6. Corrections. Notwithstanding any provisions to the contrary in Chapter 1.01. 015 of the Port Townsend Municipal Code, staff and the Code Reviser are authorized to update and incorporate changes adopted in the Port Townsend Municipal Code. Staff and the Code Reviser are further authorized to make non -substantive edits related to numbering, grammar, spelling, and formatting consistent with this ordinance. Section 7. Effective Date. This ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 2nd day ofDecember, 2024. _____________________________ David J. Faber Mayor Attest: _____________________________ Alyssa Rodrigues City Clerk Port Townsend Municipal Code Page1/3 12.04.160 Waiver/modification of the required right-of-way and transportation improvement standards. A. Authority to Grant Waiver/Modification. The provisions of this section are intended to be a separate and distinct procedure from the zoning code variance procedures. Waivers and/or modifications of the standards of this chapter and/or the engineering design standards manual may be granted only upon meeting the criteria of subsection B of this section. Waivers may be initiated by the city or the developer pursuant to subsection D of this section, or by the public works director on his or her own initiative. B. Criteria. The public works director may waive or modify applicable requirements contained in this title and/or the engineering design standards manual for paving, curb and gutter installation, storm drainage, design of structures and/or grading to future right-of-way grade, signs or other traffic control devices, landscaping, walkways, bikeways, sidewalks, on-street parking, driveways, surveys, engineering, street widening, cul-de-sacs/hammerheads, and/or utilities, when it is determined that the waiver or modification will not harm or will be beneficial to the public in general and that one or more of the following conditions are met: 1. Location in an environmentally sensitive area as determined by Chapter 19.05 PTMC, disruption of existing drainage patterns, or removal of natural features such as significant trees or vegetation makes widening and/or improving the street or right-of-way impractical or undesirable. 2. The existence of a structure such as a substantial retaining wall makes widening the street or right-of-way impractical or undesirable. 3. Widening and/or improving the street or right-of-way would eliminate street access to an existing lot. 4. Widening and/or improving the street or right-of-way would make building on a lot infeasible by reducing it to dimensions where; (1) development standards cannot reasonably be met; or (2) under which the property owner will have no reasonable use of the property. 5. One or more structures on the same side of the block as the proposed project are located in the area needed for future expansion of the street or right-of- of the remainder of the street or right-of-way unlikely. 6. Widening and/or improving the street or right-of-way is impractical because topography would preclude the use of the street for vehicular access to the lot (for example due to an inability to meet the required maximum driveway slope). 7. Widening, paving or street frontage improvements are unnecessary because (1) the street is adequate for current and potential pedestrian and vehicular traffic, for example, due to the limited number of lots served by the development, or (2) the development is on a street that is already developed at or near its zoned capacity and the improvements would provide little public benefit. 8. The specific design of the future street is currently unknown, making immediate improvement impractical and undesirable. 9. The installation of the required improvements would likely cause unacceptable significant adverse environmental impacts that may not be mitigated as determined by the SEPA official, and the waiver/modification would avoid such impacts. 10. There is insufficient street or right-of-way adjacent to the lot(s) and easement access cannot be obtained across private property. 11. There is no street or right-of-way adjacent to the lots and easement access can be obtained across private property. 12. In the case of engineered plans for street construction, when the public works department determines that engineering is unnecessary due to the limited extent of the improvements, where short or dead-end streets have The Port Townsend Municipal Code is current through Ordinance 3338, passed August 19, 2024. Port Townsend Municipal Code Page2/3 concerns are not at issue or are a minor issue. 13. Application of the requirements of the engineering design standards manual as applied to a particular development would conflict with goals and policies of the Port Townsend Comprehensive Plan. 14. It is determined that development of the property will create impacts which can only be later mitigated through construction of an area-wide or neighborhood improvement and it would be unreasonable to require the full improvement as a condition of the development. 15. It is determined that the street frontage improvements required in the engineering design standards manual could best be accomplished by construction of area-wide improvements at a future date. 16. It is determined that requiring paving of an existing substandard street would be unreasonable because of the limited impacts caused by the proposed development. 17. It is determined that private streets or access easements can provide necessary vehicular access, including emergency vehicle access. 18. It is determined that emergency vehicle access is otherwise adequate. C. Any waivers from the engineering requirement under this section do not exempt the developer from submitting plans which meet all other applicable specifications contained in the engineering design standards manual. D. Application Requirements. The application for a waiver or modifications of the above listed standards shall be by written request to the city and shall be accompanied by a nonrefundable filing fee in the amount set forth by council resolution. The application shall be made on a form provided by the city. The application shall specify which requirement(s) of this chapter and the engineering design standards manual are at issue and which of the condition(s) listed above can be met. It shall also contain a statement as to why the deviation from the required standards is necessary and why the waiver or modification sought will not harm or will be beneficial to the general public. in accordance with the permit review time period specified in PTMC 20.01.040 Table 2within 21 days of receipt of the application, subject to his or her notification to the applicant that additional time is needed to obtain further necessary information. The public the applicant only pursuant to Chapter 1.14 PTMC, upon payment of an appeal filing fee in the amount set forth by council resolution. F. Authority to Condition. The public works director may, in his or her discretion, condition the granting of the modification or waiver on the property owner(s) signing of a no-protest agreement to future formation of an LID or RID, as further set forth in PTMC 12.04.140N. (Ord. 3051 § 1 (Exh. A), 2010; Ord. 2578 § 1, 1997). 12.04.170 Variances. A. Authority to Grant Variance. The public works director shall have the authority, under limited circumstances, to grant a variance from the requirements of this chapter; provided, however, that all variances under PTMC Titles 17 and 18 shall be processed and decided under the requirements of those titles. B. Application Requests. The person(s) seeking a variance shall prepare and submit an application to the city on forms provided by the city and accompanied by a filing fee in the amount set forth by council resolution. Upon receipt, the application shall first be reviewed for completeness. If the application is incomplete, the director shall promptly return it to the applicant and indicate the additional information needed to make the application complete. The public works director will make a decision in accordance with the permit review time period specified in PTMC 20.01.040 Table 2Within 30 days of receipt of a complete application, the public works director shall make a determination to grant the variance, grant the variance under certain delineated conditions, or to deny the variance. The time for such determination may be continued to a later date as agreed to in writing by the applicant. The Port Townsend Municipal Code is current through Ordinance 3338, passed August 19, 2024. Port Townsend Municipal Code Page3/3 D. Criteria. A variance may be from all or part of the requirements of this chapter, may require other standards to be satisfied by the applicant, and may be subject to any conditions which the public works director deems necessary to carry out the purpose and intent of this title in the public interest, safety and welfare. In making his or her determination, the public works director may grant a variance only upon specific written findings of fact and conclusions showing that all of the following conditions exist: 1. The variance will not constitute a grant of special privilege inconsistent with the limitation upon uses of other properties in the vicinity and zoning district in which the subject property is located; and 2. The variance is necessary because of special circumstances relating to the size, shape, topography, location or surroundings of the subject property, to provide it with use rights and privileges permitted to other properties in the vicinity and in the zoning district in which the subject property is located; and 3. The granting of the variance will not be materially detrimental to the public welfare or injurious to the property or improvements in the vicinity and zoning district in which the subject property is located; and 4. The special circumstances of the subject property make the strict enforcement of the provisions of this title an unnecessary hardship to the property owner; and 5. The special circumstances of the subject property are not the result of the actions of the applicant; and 6. The variance is the minimum necessary to fulfill the purpose and the need of the applicant; and 7. The variance is consistent with the purposes and intent of this title; and 8. The variance is consistent with the goals and policies of the Port Townsend Comprehensive Plan; and 9. The fact that property may be utilized more profitably will not be an element of consideration before the decision maker. decision which may be appealed by the applicant only pursuant to Chapter 1.14 PTMC, upon payment of an appeal filing fee in the amount set forth by council resolution. (Ord. 3051 § 1 (Exh. A), 2010; Ord. 2578 § 1, 1997). Article IV. Liability, Violations and Appeals The Port Townsend Municipal Code is current through Ordinance 3338, passed August 19, 2024. Port Townsend Municipal Code Page1/2 17.76.160 Variance. The director shall have the authority to grant a variance from the requirements of this chapter in accordance with the following procedures and considerations: A. The person seeking a variance shall prepare and submit an application on forms provided by the director accompanied by a fee specified by Chapter 20.09 PTMC. B. Variances from the requirements of this chapter shall be considered a Type II permit and shall be processed in accordance with the procedures for Type II land use decisions in Chapter 20.01 PTMC, Land Development Administrative Procedures.Upon receipt of an application, the director shall first review the application for completeness. If the application is incomplete, the director shall promptly return it to the applicant and indicate the additional information needed to make the application complete. C. Within The director may grant a sign variance if it is shown that the proposal is consistent with the criteria in subsections 1 through 6 of this subsection., 15 days of receipt of a complete application, the director shall make a preliminary determination of whether to grant the application, grant the same under specified conditions, or deny the variance. In making his/her determination, the director may grant a variance only upon specific, written findings of fact setting forth and showing that the following conditions exist: 1. Literal interpretation and strict application of the provisions and requirements of this chapter would cause either: a. Undue hardship on the applicant because of unique or unusual conditions pertaining to the subject property; or b. Loss or substantial modification of a sign which has been found by the historic preservation committee to contribute significantly to the National Historic Landmark District; 2. The unique or unusual conditions do not result from actions of the applicant or owner of the subject property; 3. Granting the variance would not confer a special privilege to the subject property that is denied to other similarly situated properties; 4. Granting the variance would not be materially detrimental to the property owners in the vicinity or to the traveling public; 5. Granting the variance would not be contrary to the objects of this chapter relating to the placement of signs and the reduction of clutter; and 6. Granting the variance would be in harmony with the purpose and intent of this chapter and would not establish a precedent for subsequent variance requests which could diminish the effect of this chapter in furthering these purposes. D. In granting any variance, the director may attach thereto such conditions regarding the location, character and other features of the proposed sign as he/she may deem necessary to carry out the spirit and purpose of this chapter in the public interest. E. Within five days of making his/her preliminary determination, the director shall cause to be mailed a notice of the determination to the owner or reputed owner of the properties within 200 feet of the subject property, as shown by the property tax records of the Jefferson County assessor, and by posting notice in a conspicuous place on the subject property and at the Port Townsend City Hall. The applicant shall provide the list, prepared by a licensed title company, of tax parcels and their owners, with mailing. The notice shall identify the applicant, the street address or legal description of the subject property, the be inspected, and shall indicate that written comments or objections will be received and considered by the director for a period of 10 days following the date of mailing. The Port Townsend Municipal Code is current through Ordinance 3338, passed August 19, 2024. Port Townsend Municipal Code Page2/2 F. Within five days of expiration of the comment period, the director shall consider any comments or objections made and render a final decision. The director shall cause to be mailed notice of his/her final decision to the applicant and to each person from whom written comments or objections to the preliminary determination have been received. Such decision shall be final and binding unless appealed in writing to the hearing examiner within 15 days ny person may file such an appeal by completing an appeals application accompanied by an appeal filing fee specified by Chapter 20.09 PTMC. GE. In the event of an appeal, the hearing examiner will review the reasons and information set forth in the letter of appeal, the findings, conclusions, and decision of the director, together with any written material submitted by the director, and may take public comment. The hearing examiner shall affirm the decision of the director unless s/he finds the decision to be clearly erroneous, or arbitrary and capricious, or contrary to law, in which case the hearing examiner may modify the decision or any conditions in connection therewith, or remand the same to the director. H. No action to set aside or modify the decision of the hearing examiner may be brought in any court or other tribunal unless the action shall be filed within 30 days of the effective date of the decision. (Ord. 3012 § 1 (Exh. A), 2010; Ord. 2571 § 2, 1997. Formerly 17.76.150). The Port Townsend Municipal Code is current through Ordinance 3338, passed August 19, 2024. Port Townsend Municipal Code Page 1/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Sections: Article I. Types of Project Permit Applications 20.01.010 Purpose and definitions. 20.01.020 Procedures for processing development project permits. 20.01.030 Determination of proper type of procedure. 20.01.040 Project permit application framework. 20.01.045 Reserved. 20.01.050 Joint public hearings (other public agency hearings). 20.01.060 Legislative decisions. 20.01.070 Legislative enactments not restricted. 20.01.080 Exemptions from project permit application processing. Article II. Type I III Project Permit Applications 20.01.090 Preapplication conference. 20.01.100 Development permit application. 20.01.110 Submission and acceptance of application Determination of completeness Additional information and project revisions. 20.01.120 Referral and review of development permit applications. 20.01.130 Scope of project review. 20.01.140 Project consistency. Article III. Public Notice 20.01.150 Notice of application. 20.01.160 Methods of public notice of application. 20.01.170 Shoreline master program (SMP) permits. 20.01.180 Optional additional public notice. 20.01.190 Notice of public hearing. Article IV. Project Review and Approval Process 20.01.200 Administrative approvals without notice (Type I and I-A). The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 2/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 20.01.210 Administrative approvals subject to notice (Type II and Type II-S). 20.01.220 Reserved. 20.01.230 Repealed. 20.01.235 Hearing examiner review and decision (Type III and Type III-S). 20.01.240 Procedures for public hearings. 20.01.250 Procedures for closed record hearings and appeals. 20.01.260 Reconsideration. 20.01.270 Remand. 20.01.280 Final decision Exclusions to 120-day deadlinepermit review time period. Article V. Appeals 20.01.290 Appeal of administrative interpretations and decisions (Type I, Type II,and Type-II-S) Standing to appeal. 20.01.295 Appeals Procedure. 20.01.300 Appeal of hearing examiner decisions (Type III an Type III-S) Standing to appeal. 20.01.320 Judicial appeal. 20.01.330 Effective date Severability. Article I. Types of Project Permit Applications 20.01.010 Purpose and definitions. A.!Purpose. In enacting this chapter, the city council intends to establish a mechanism for implementing the provisions of Chapter 36.70B RCW (the Regulatory Reform Act) regarding compliance, conformity, and opted comprehensive plan and development regulations. In order to achieve this purpose, the city council finds that: 1.!Given the extensive investment that public agencies and a broad spectrum of the public are making and will continue to make in the Port Townsend Comprehensive Plan and development regulations, it is essential that project review start from the fundamental land use planning choices made in the comprehensive plan and regulations. If the applicable regulations or plan identify the type of land use, specify residential density, and identify and provide for funding of public facilities needed to serve the proposed development and site, these decisions at minimum provide the foundation for further project review unless there is a question of code interpretation. The project review process, including the environmental review process under Chapter 43.21C RCW and the consideration of consistency, should start from this point and should not reanalyze these land use planning decisions in making a permit decision, unless the city finds that the plan and development regulations do not fully foresee site-specific issues and impacts identified through land use project application review. 2.!Comprehensive plans and development regulations adopted by the city under Chapter 36.70A RCW (the Growth Management Act), subarea plans, and environmental policies, laws and rules adopted by the city, the state, and the federal government address a wide range of environmental subjects and impacts. These provisions typically require environmental studies and contain specific standards to address various impacts associated with a proposed development, such as building size and location, drainage, transportation requirements, and protection of environmentally sensitive areas. When the city applies these existing The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 3/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES avoided or otherwise mitigated. Through the integrated project review process described in this chapter, the director of the planning and community development department (PCD) will determine whether existing environmental impacts. Project review generally should not require additional studies and mitigation under significant adverse environmental impacts. Development regulations generally enable project review through the application of established scientific standards, required studies and standard mitigation measures. B.!Definitions. The following definitions shall apply throughout this chapter: 1.! prejudice the person; (b) the asserted interests are among those the city is required by city code to consider in making a land use decision; and (c) a decision on appeal in favor of the person would substantially eliminate or redress the prejudice alleged to be caused by the land use decision. 2.! 3.! the record following an open record hearing on site-specific rezone. The hearing is on the record with no new evidence or information allowed to be submitted. The council may allow argument based upon the record established at the open record hearing. 4.! means a project that involves two or more permits or procedures that an applicant has opted to have processed collectively. Applications processed using consolidated permit review shall be processed collectively under the highest numbered procedure required for any part of the application, except for where otherwise specified within this Chapter. 4.5.!Days. All days shall be calendar days. Days shall be measured successively. Should the end of a specified time period fall on a weekend or holiday, the end of the next successive business day shall be considered to be the effective end date. In the event of a conflict with other methods of measuring days within the PTMC, the provision of this subsection shall prevail. End of the day shall be 4:00 p.m. 5.6.! 6.7.!Effective Date of Decisions. All preliminary and final decisions shall be effective on the date stated in PTMC 20.01.280(B). 7.8.!Effective Date of Notices. All notices provided to applicants and any members of the public shall be effective on the date deposited in the mail and when first published or posted on properties. 8.9.! 9.10.! the record through testimony and submission of evidence and information. An open record hearing may be held prior to a decision on a project permit to be kno record predecision hearing has been held on the project permit. 10.11.! testified at or provided written comments for an open record hearing, and any persons who have submitted written comments concerning the application during the review process before the final decision (excluding persons who only signed petitions or mechanically produced form letters). 12.! means that a project permit application meets the procedural submission requirements specified within PTMC 20.01.100, on application forms supplied by the City, or elsewhere The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 4/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES within the PTMC or, Port Townsend Comprehensive Plan, Shoreline Master Program (SMP), or subarea plan(s). 11.13.! license required from the city for a project action, including but not limited to subdivisions, planned unit developments, conditional uses, shoreline substantial development permits, permits or approvals required by the critical areas ordinance (Chapter 19.05 PTMC), site-specific rezones authorized by the Port Townsend Comprehensive Plan or a formally adopted subarea planwhich do not require a comprehensive plan or subarea plan amendment, but excluding the adoption or amendment of the Port Townsend Comprehensive Plan, a subarea plan, or development regulationsexcept as otherwise specifically included in this subsection. 12.14.! people to obtain comments from the public or other agencies on a proposed project permit prior to a decision. A public meeting may include, but is not limited to, a historic preservation committee (HPC) meeting, a special review district or community council meeting, or a scoping meeting on a draft environmental impact statement. A public meeting does not include an open record hearing. The proceedings at a public meeting may be recorded and a report or recommendation may be included in the -4), 2010; Ord. 2939 § 6, 2007; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.020 Procedures for processing development project permits. For the purpose of project permit processing, all development permit applications shall be classified as one of the following: Type I, Type I-A, Type II, Type II-S, Type III, Type III-S or Type IV. Legislative decisions are Type V actions, and are addressed in PTMC 20.01.060. Exemptions from the requirements of project permit application processing are contained in PTMC 20.01.080. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.030 Determination of proper type of procedure. A.! applications. If there is a question as to the appropriate type of procedure, the director shall resolve it in favor of the higher procedure type number. If the provisions found in this chapter are in conflict with any other section of the land use codes (PTMC Titles 17, 18, 19 and 20), then this section shall prevail. B.!Optional Consolidated Permit Processing. An application that involves two or more procedures may be processed collectively under the highest numbered procedure required for any part of the application or processed individually under each of the procedures identified by the code. The applicant may determine whether the application shall be processed collectively or individually. If the application is processed under the individual procedure option, the highest numbered type procedure must be processed prior to the subsequent lower numbered procedure. C.!Decisionmaker(s). Applications processed in accordance with subsection B of this section which have the same highest numbered procedure but are assigned different hearing bodies shall be heard collectively by the highest decisionmaker(s). The city council is the highest, followed by the hearing examiner, and then the director. Joint public hearings with other agencies shall be processed according to PTMC 20.01.050. D.!Administrator. Upon issuance of a determination of completeness described in PTMC 20.01.110, the director shall assign an administrator to the project who will coordinate and be responsible for all phases of development application administration. At any stage during project review the director may assign a different project administrator. E.!SEPA Review. Project review conducted pursuant to the State Environmental Policy Act (SEPA), Chapter 43.21C RCW, shall occur concurrently with project review set forth in this chapter. The SEPA review process, including all public comment procedures, is set forth in Chapter 19.04 PTMC. Nothing contained in this chapter The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 5/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES shall be construed to restrict the need for full environmental review in accordance with Chapters 19.04 (SEPA) and 19.05 (Critical Areas) PTMC. E.F.!Shoreline Master Program (SMP) Permits. No permit for a development or use within the shoreline jurisdiction may be issued until approval has been granted pursuant to the Port Townsend SMP. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 § 17, 2008; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2651 § 2, 1998; Ord. 2592 § 1, 1997; Ord. 2521 § 1, 1996). 20.01.040 Project permit application framework. These tables provide guidance to permit applications. In the event of a conflict between the table and a development code, the development code shall apply. Table 1 Permits/Decisions 1111 Type I Type I-A Type IIType III Type IV Type V 3 Permitted uses Binding site Short Tiny house Final plats Site-specific 2 not requiring plans, cottage subdivisions, communities, rezones notice of housing unit lot preliminary full consistent application (e.g., developments subdivisions subdivisions; unit lot requiring with the building permits, less than one subdivisions of one acre Port Townsend a or greater, plat Comprehensive etc.)acres vacations, including Plan amendment, short subdivisions that including involve right-of-way rezones/alternative Tiny house as Employer- vacations or plat parcel-specific ADU provided alterations zones considered housing CUP in conjunction with the annual comprehensive plan amendment process Lot line Implementing Lot line Recognition/subdivision Final planned Development adjustments alternative adjustments of 10 or more lots of unit regulations parcel-specific resulting in lot developments record 23 zoning reorientation (PUDs) redesignations in P zones Minor Historic Plat and short Shoreline management Zoning text amendments to preservation plat extensions permits (major amendments and planned unit certificates of shoreline substantial zoning map developments approval development permits, amendments (PUDs) (design review) conditional use permits, variances) Minor Commercial, Revisions to PUDs and major Annexations modifications to multifamily, shoreline amendments to PUDs approved and mixed use management preliminary short Type IA permits The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 6/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 1 Permits/Decisions 1111 Type I Type I-A Type IIType III Type IV Type V and full permits per Commercial, subdivisions/plats Chapter 17.46 multifamily, PTMC cottage and mixed use Type II permits per Chapter 17.46 PTMC Nonconforming Recognition/ Nonconforming Major variances Shoreline master Change of use certification of use program (SMP) 3 9 or fewer lots Relocation/ amendments of record Expansion Sign permits Shoreline Critical areas Major CUPs Other land use and exemptions permits utility plans and amendments Temporary uses Minor variances Street use permits Minor conditional use permits (CUPs) Land Tree removal All personal All personal wireless clearing/grading activity wireless facility service facility permits combined with permits and and major variances statement of minor variances described as Type III intent not to described as permit applications in convert Type II permit Chapter 17.78 PTMC commercial applications in forest lands, Chapter 17.78 Chapter 19.06 PTMC PTMC, Article II Home Tree removal Tree removal Emergency indoor occupations activity activity housing facilities, requiring a classified as a emergency indoor day written tree use, emergency indoor exemption, conservation overnight shelters, and Chapter 19.06 permit approval, tiny shelter villages in PTMC, Tree Chapter 19.06 the M/C, M-I, M-II(A), Conservation, PTMC, Article M-II(B), and M-III Article II II zones The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 7/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 1 Permits/Decisions 1111 Type I Type I-A Type IIType III Type IV Type V Minor critical Minor Minor shoreline area permits modifications permits (minor to approved shoreline tree substantial conservation development permits or tree permits, minor conservation conditional use plans, Chapter permits, minor 19.06 PTMC, variances) Tree Conservation Street Flood Flood development Emergency development development variances indoor housing permits, waivers, permits in C-II(H), Emergency indoor /modification and M/C, M-I, M- shelters in residential variances II(A), M-II(B), and mixed use zones, and M-III. C-II, C-II. C-II(S), and M/C(S) Emergency indoor shelters Emergency indoor in C-II(H), shelter in all residential M/C, M-I, M- zones, mixed use zones, II(A), M-II(B), C-II, C-III, C-II(S), and and M-III. M/C(S) zones. Emergency Emergency outdoor outdoor shelter in R-II, R-IV, C- shelters in R-I, I(MU), C-II(MU), C- R-II, C-II, and II(S), and M/C(S) C-III. zones. Tiny shelter Tiny shelter villages in villages in all residential and M/C, M-I, M- mixed use zones C-II, II(A), M-II(B), C-III, C-II(S), and M-III. M/C(S) zones. Continuum of Care in all residential and mixed use zones, C-II, C- III, M/C, M-I, M-II(A), M- II(B), M-III, C-II(S), and M/C(S) zones. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 8/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 1 Permits/Decisions 1111 Type I Type I-A Type IIType III Type IV Type V Disaster relief Standalone Standalone safe shelters safe parking parking facilities facilities owned owned or or operated by a operated by a nonprofit entity religious other than a organization religious organization Sign variances 1 Assignment of a project to Type I, I-A, or II status shall not limit or restrict the public notice and procedures available pursuant to Chapter 43.21C RCW (SEPA) and Chapter 19.04 PTMC if a project is deemed to be subject to SEPA review. 2 Pursuant to regulatory reform (RCW 36.70B.060), site-specific rezones authorized by a comprehensive plan or subarea plan, but excluding the adoption or amendment of a comprehensive plan processed as a Type V application with a notice of application and provided only one open record hearing before the planning commission and one closed hearing before the city council. Certain legislative decisions, including site-specific rezones, are subject to rules governing quasi-judicial proceedings. 2 Final plats and final PUD plans are approved by the city council pursuant to PTMC 18.16.150 and 17.32.150. 3 Final plats and final PUD plans are approved by the city council pursuant to PTMC 18.16.150 and 17.32.150. 3 Subject to RCW 90.58.120 and 200, WAC 173-26, 173-22-040, and Ch 13 of the SMP. Table 2 Action Type (Except Shoreline Master Program Permits) Commented \[BP1\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Procedure Project Permit Applications (Type I IV) Legislative SEPA Threshold Type I Type I-A Type II Type III Type IV Type V Determinati on 2,3 Notice of Yes No, unless No, unless Yes (14 days; Yes (14 days; No N/A 1 subject to subject to 20 daysif 20 days if application: SEPA (20 SEPA (20 subject to subject to 4 days) days), MF SEPA) SEPA) design review (5-9 du), or R- III cottage housing The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 9/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 2 Action Type (Except Shoreline Master Program Permits) Commented \[BP1\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Procedure Project Permit Applications (Type I IV) Legislative SEPA Threshold Type I Type I-A Type II Type III Type IV Type V Determinati on (3014 44 days) RecommendatiN/A N/A N/A N/A PCD N/APCPlanning on made by: director/ShorelD commission, ine Director except for 551 administrator utility plans Final decision Admin. PCD PCD Hearing City City council made by: director director/Shorelexaminer council ine 6 administrator 8 Open record No, unless No, unless Only if No, unless Yes, before No Yes, before public appealed appealed appealed under hearing planning 5,6 predecision under under decision is SEPAOnly if examiner commission 65,7 hearing: SEPA SEPA appealed to makefor (by decision is recommendati 5 applicant appealed on and only unless subsequently the before City 9,10 developmeCouncil to nt code city council, provides except for for an utility plans, 6 appeal)No, and before unless city council appealed for code and under comprehensiv 5,6 SEPA e plan 2, 3 revisions Local Decision SEPA Admin. PCD PCD director Hearing City City council 11 made by Responsible director examiner council Official 14 Administrative Yes, for Yes, open Yes, open Yes, open No N/A N/A 12 appeal: Type I, II, record record record before III: Open before the before the the hearing 14 record hearing hearing examiner 15 before the examinerYexaminer es, if The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 10/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 2 Action Type (Except Shoreline Master Program Permits) Commented \[BP1\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Procedure Project Permit Applications (Type I IV) Legislative SEPA Threshold Type I Type I-A Type II Type III Type IV Type V Determinati on hearing involving 13 examinerSEPA Yes for No, if Type SEPA 6 IV/Type V: Exempt Open Rrecord before City Council No if exempt from 14 SEPA Days to file 15 or 21 21 days if 14 days 14 days N/A N/A N/A administrative calendar SEPA 16 21 days if 21 days if appeal days issued SEPA SEPA issued concurrent 19 17 issued concurrent concurrent 18 Who may file Applicant Applicant Applicant Applicant or Applicant or N/A N/A 14 administrative or other or other only party of record party of record appeal party of party of record who record who may be may be 2021, aggrieved aggrieved 22 State decision N/A N/A N/A N/A N/A N/A For SMP Amendments by 23 - Ecology Judicial/Other Superior Superior Superior Superior Court Superior Court Superior Yes; 245 245 appeal:Court Court Court (LUPA)Yes(LUPA)Yes Court provided, that 242524 (LUPA)(LUPA)Y(LUPA)Y(LUPA)all 24 es es Yes administrative appeal remedies have been The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 11/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 2 Action Type (Except Shoreline Master Program Permits) Commented \[BP1\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Procedure Project Permit Applications (Type I IV) Legislative SEPA Threshold Type I Type I-A Type II Type III Type IV Type V Determinati on exhausted, including appeals to the Shoreline Hearings Board, Growth Management Hearings 26,27 Board, etc. 2928 28282830 Days to file 21 with 21 2121 21 21 60 128 judicial/HB exceptions appeal Who may Person Persons Persons Persons with Persons with Persons Person, 313131 appeal file with with with organization, aggrieved Standing Standing 13231 judicial/HB Standing Standing Standingor 31 appeal government as specified in 33 RCW Permit review 65 days if 65 days if 120 days if not 170 days 170 days N/A time period exempt exempt consolidated from SEPA from SEPA with another and not and not Type II permit consolidateconsolidate 170 days if d with d with consolidated another another with another permit permit Type II permit 100 days if 100 days if exempt exempt from SEPA from SEPA and and consolidateconsolidate d with d with another another Type I or I-Type I or I- A permit A permit 1 Hearings Board The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 12/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 2 Action Type (Except Shoreline Master Program Permits) Commented \[BP1\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Procedure Project Permit Applications (Type I IV) Legislative SEPA Threshold Type I Type I-A Type II Type III Type IV Type V Determinati on 120 days if 120 days if not exempt not exempt from SEPA from SEPA Summary of Decision- Mmaking Based on Table 2: Type I Administrative without notice; no administrative appeal. Type I-A Administrative without notice; administrative appeal by the applicant only (unless the development code provides for an appeal); appealable to the hearing examiner. Type II Administrative with notice, administrative appeal by any aggrieved party to the hearing examiner. Type III Hearing examiner review. Notice and open record public hearing before the hearing examiner. Hearing examiner makes the final decision; appeal to superior court. Type IV Decision by city council during regular council meeting. Type V Except for utility plans as described in this section, notice and public hearing before planning commission, with planning commission recommendation to city council. City council also provides notice and public hearing before making final legislative decision. 1 PMTC 20.01.150A2 and E8 2 PTMC 19.04.220; 20.01.150 A2: All applications requiring SEPA Review require Notice of ApplicationNOA. 3 PTMC 19.04.220(B)(2) Notice of Pending Threshold Determination and Notice of Optional DNS are combined with Notice of Application. Comment period for Notice of Threshold Determination is 15 days or 21 if issued concurrent with permit decision. 4 PTMC 20.01.150(A)(1) 5 PTMC 20.01.040 - Type V land use plans are subject to review and recommendation by the planning commission. However, the following utility plans may be reviewed or considered by the planning commission only upon referral by the city council to the planning commission of all or part of the plans: wastewater (sewer) plans, stormwater plans, water system plans, and solid waste plans. The city council shall conduct review and hold one or more open record public hearing(s) on all such plans. At the time of consideration by the full city council, the applicable council committee, as directed by council, may make a recommendation to the city council regarding utility plans. 6 PTMC 19.04.280(A) 7 PTMC 20.01.290and 295. In ADM18-003 Hastings Appeal, Hearings Examiner confirmed no administrative appeal of Type I unless involving SEPA 8 PTMC 20.01.190(B); 20.01.040 Summary of Decision Making 9 The planning commission shall not hold public hearings regarding the utility plans described herein, unless the city council refers all or part of the plans to the planning commission. The city council shall hold one or more open record public hearing(s) on all such plans. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 13/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 10 Pursuant to regulatory reform (RCW 36.70B.060), site-specific rezones authorized by a comprehensive plan or subarea plan, but excluding the adoption or amendment of a comprehensive plan are processed as a Type V application with a notice of application and provided only one open record hearing before the planning commission and one closed record hearing before the city council. Certain legislative decisions, including site-specific rezones, are subject to rules governing quasi-judicial proceedings. 11 PTMC 20.01.040 Summary of Decision making 12 PTMC 1.14.030(C) -. For Administrative appeals, the date on which a land use date on which the city provides notice that a written decision is publicly available. 13 PTMC 19.04.280 - Any such SEPA appeal shall be consolidated with the decision on the underlying proposal; does not apply if shoreline permit 14 PTMC 19.04.090 - SEPA exempt shall be final and not subject to administrative review. 15 PTMC 20.01.040 Summary of Decision making 16 PTMC 19.04.280(E) 17 Type 1 is only appealable if involves SEPA therefore appeal period is 21 days (PTMC 19.04.280; 20.01.290) 18 PTMC 20.01.295(A) 19 PTMC 20.01.295(A) and 20.01.210 20 PTMC 19.04.280(D) 21 PTMC 20.01.200(B)(1) 22 23 RCW 90.58.090 - After Council action, SMP amendments are submitted to Ecology for review and approval 24 PTMC 19.04.280(F) 25 RCW 36.70C 26 RCW 90.58.190 - program amendment by a local government planning under RCW 36.70A.040 shall be appealed to the growth management hearings board by filing a petition as provided in RCW 36.70A.290. 27 The GMHB decision is further appealable to Superior Court per WAC 242-03-970 28 See PTMC 19.04.280(F) and RCW 43.21C.075 29 RCW 36.70C.040 LUPA 30 RCW 36.70A.290(2); Guidance may be found at https://www.gmhb.wa.gov/pages/Documents/PracticeHandbookJan2017Final.pdf 31 PTMC 19.04.280; RCW 43.21C.075 32 RCW 36.70C.060 LUPA 33 See RCW36.70A.280(2) The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 14/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 3 Action Type (Shoreline Master Program Permits) Commented \[BP2\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Shoreline Permit Applications Minor Major SEPA Shoreline SSDP Minor Shoreline Major Shoreline Threshold Permit Exemption SSDP (Type CUP/VarianSSDP (Type CUP/Varian DeterminatiRevisions (Type I-A) II) ce (Type II-III) ce (Type III- on(Type II) S) S) Notice of Yes No, unless Yes (30 Yes (30 Yes (30 Yes (30 Yes (30 1 application subject to days) days) days) days) days) SEPA (30 days) RecommendatiN/A N/A N/A N/A N/A Shoreline Shoreline on made by AdministratAdministrat or or Open record No, unless No, unless No, unless No, unless No Yes Yes predecision appealed appealed appealed appealed hearing under under under SEPA under SEPA 22,3 SEPA SEPA Local Decision SEPA Shoreline Shoreline Shoreline Shoreline Hearing Hearing made by Responsible AdministratAdministratAdministratAdministratoExaminer Examiner Official or or or r 66 Administrative Yes, if not Yes, open Yes, open No SSDP: Yes, No No 4 appeal SEPA record record open record exempt: before the before the before the Open record hearing hearing hearing 666 before the examiner examiner examiner hearing CUP/Varianc examiner e: No No if exempt from 5 SEPA Days to file 15 or 21 14 days 14 days N/A 14 days N/A N/A administrative calendar 7 21 days if 21 days if 21 days if appeal days SEPA SEPA SEPA issued 9 issued issued concurrent 89 concurrentconcurrent Who may file Applicant or Applicant Applicant N/A Applicant or N/A N/A 66 administrative other party only only party of appeal of record record The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 15/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Table 3 Action Type (Shoreline Master Program Permits) Commented \[BP2\]: Note to Code Reviewer: Include footnotes at bottom of table similar to Table 1 above. Shoreline Permit Applications Minor Major SEPA Shoreline SSDP Minor Shoreline Major Shoreline Threshold Permit Exemption SSDP (Type CUP/VarianSSDP (Type CUP/Varian DeterminatiRevisions (Type I-A) II) ce (Type II-III) ce (Type III- on(Type II) S) S) who may be 10 aggrieved State decision N/A N/A N/A Ecology SSDP: N/A N/A Ecology by CUP/Varianc e: Ecology Judicial/Other Superior Superior Shoreline Shoreline Shoreline Shoreline Shoreline appeal Court Court Hearings Hearings Hearings Hearings Hearings 11121212121212 (LUPA) (LUPA) Board Board Board Board Board 1414 14141414 Days to appeal 21 with 21 2121 21 21 21 13 exceptions Who may Person Persons Ecology, Ecology, Ecology, Ecology, Ecology, 15 appeal aggrieved with Attorney Attorney Attorney Attorney Attorney 16 Standing General, or General, or General, or General, or General, or any person any person any person any person any person 1717171717 aggrieved aggrieved aggrieved aggrieved aggrieved Permit review 65 days if 120 days if 120 days if 120 days if 170 days 170 days time period exempt not not not from SEPA consolidated consolidated consolidated and not with another with another with another consolidated Type II or Type II or Type II or with another Type II-S Type II-S Type II-S permit permitpermit permit 100 days if 170 days if 170 days if 170 days if exempt consolidated consolidated consolidated from SEPA with another with another with another and Type II or Type II or Type II or consolidate Type II-S Type II-S Type II-S with another permitpermit permit Type I or I- A permit 120 days if not exempt from SEPA The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 16/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Summary of Decision- Mmaking Based on Table 3: SSDP Exemption (Type I-A) Administrative without notice (unless subject to SEPA); administrative appeal by the applicant only; appealable to the hearing examiner. Hearing examiner decision on appeals is appealable to superior court. Minor SSDP and SSDP Permit Revisions (Type II) Administrative with notice, administrative appeal by the applicant or part of record to the hearing examiner.Hearing examiner decisions on appeals is appealable to the Shoreline Hearings Board. Minor Shoreline CUP/Variance and Shoreline CUP/Variance Permit Revisions (Type II-S) Administrative with notice, with local decision transmitted to the Department of Ecology for final decision. Appeals of Ecology decision by any aggrieved person to the Shoreline Hearings Board. Major SSDP (Type III) Hearing examiner review. Notice and open record public hearing before the hearing examiner. Hearing examiner makes the final decision; appeal to Shoreline Hearings Board. Major Shoreline CUP/Variance (Type III-S) Hearing examiner review, with local decision transmitted to the Department of Ecology for final decision. Notice and open record public hearing before the hearing examiner. Appeals of Ecology decision by any aggrieved person to the Shoreline Hearings Board. 1 PMTC 20.01.150(A)(2) and (E)(8) 2 PTMC 19.04.280(A) 3 PTMC 20.01.290and 295. In ADM18-003 Hastings Appeal, Hearings Examiner confirmed No administrative appeal of Type I unless involving SEPA 4 PTMC 1.14.030(C) - date on which the city provides notice that a written decision is publicly available. 5 PTMC 19.04.090 - SEPA exempt shall be final and not subject to administrative review. 6 PTMC 20.01.040 Summary of Decision making 7 PTMC 19.04.280(E) 8 PTMC 20.01.295(A) 9 PTMC 20.01.295(A)and 20.01.210 10 PTMC 19.04.280(D) 11 PTMC 19.04.280(F) 12 ECY Permitting Manual page 4-2; RCW 90.58.180 13 See PTMC 19.04.280(F) and RCW 43.21C.075 14 RCW 90.58.180 Petitions must be filed within 21 days from the date the final decision was filed with Ecology as provided in RCW 90.58.140 15 PTMC 19.04.280; RCW 43.21C.075 16 RCW 36.70C.060 LUPA 17 RCW 90.58.180 SMA The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 17/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Footnote 1: Type V land use plans are subject to review and recommendation by the planning commission. However, the following utility plans may be reviewed or considered by the planning commission only upon referral by the city council to the planning commission of all or part of the plans: wastewater (sewer) plans, stormwater plans, water system plans, and solid waste plans. The city council shall conduct review and hold one or more open record public hearing(s) on all such plans. At the time of consideration by the full city council, the applicable council committee, as directed by council, may make a recommendation to the city council regarding utility plans. Footnote 2: The planning commission shall not hold public hearings regarding the utility plans described herein, unless the city council refers all or part of the plans to the planning commission. The city council shall hold one or more open record public hearing(s) on all such plans. Footnote 3: Pursuant to regulatory reform (RCW 36.70B.060), site-specific rezones authorized by a comprehensive plan or subarea plan, but excluding the adoption or amendment of a comprehensive plan, are processed as a Type V application with a notice of application and provided only one open record hearing before the planning commission and one closed record hearing before the city council. Certain legislative decisions, including site-specific rezones, are subject to rules governing quasi-judicial proceedings. Footnote 4: A notice of application shall not be required for Type I project permits that are categorically exempt from SEPA, unless a public comment period or an open record predecision hearing is required (See PTMC 20.01.150(A)). Footnote 5: After the decisionmaker has made a final decision on a shoreline conditional use or shoreline variance, the decision shall be forwarded to the Department of Ecology for its approval, approval with conditions, or denial. For appeals of shoreline permits, see Section 10.15 of the City of Port Townsend Shoreline Master Program. Footnote 6: See PTMC 17.30.130 for appeals of certificates of approval. Summary of Decisionmaking Type I Administrative without notice; no administrative appeal. Type I-A Administrative without notice; administrative appeal by the applicant only (unless the development code provides for an appeal); appealable to the hearing examiner. Type II Administrative with notice, administrative appeal by any aggrieved party to the hearing examiner. Type III Hearing examiner review. Notice and open record public hearing before the hearing examiner. Hearing examiner makes the final decision; appeal to superior court. Type IV Decision by city council during regular council meeting. Type V Except for utility plans as described in this section, notice and public hearing before planning commission, with planning commission recommendation to city council. City council also provides notice and public hearing before making final legislative decision. (Ord. 3335 § 2 (Exh. C.O), 2024; Ord. 3306 § 1 (Exh. EE), 2023; Ord. 3287 § 5, 2022; Ord. 3173 § 2, 2017; Ord. 3078 § 2, 2012; Ord. 3075 § 4 (Exh. A), 2012; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 §§ 17, 20, 22, 2008; Ord. 2892 § 1, 2005; Ord. 2864 § 5(Exh. D § 3), 2004; Ord. 2837 § 2(Exh. B § 16), 2003; Ord. 2811 § 10, 2002; Ord. 2778 § 3, 2001; Ord. 2762 § 1, 2001; Ord. 2699 § 1, 1999; Ord. 2651 § 3, 1998; Ord. 2634 § 1, 1998; Ord. 2592, § 6, 1997; Ord. 2521 § 1, 1996). 20.01.045 Reserved. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2651 § 4, 1998). The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 18/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 20.01.050 Joint public hearings (other public agency hearings). A.! project permit application with any hearing that may be held by another local, state, regional, federal, or other agency, on the proposed action, as long as: (1) the hearing is held within the city limits; and (2) the requirements of subsection C of this section are met. B.! application be combined as long as the joint hearing can be held within the time periods set forth in this chapter. In the alternative, the applicant may agree to a particular schedule if additional time is needed in order to complete the hearings. C.!Prerequisite to Joint Public Hearing. A joint public hearing may be held with another local, state, regional, federal or other agency and the city, as long as: 1.!The other agency is not expressly prohibited by statute from doing so; 2.! forth in statute, ordinance, or rule; and 3.!The agency has received the necessary information about the proposed project from the applicant in enough time to hold its hearing at the same time as the local government hearing. D.!(SMP) that opt to utilize the joint public review process of WAC 173-26-104. Joint public hearings conducted with the Department of Ecology of SMP Periodic Review amendments or locally initiated SMP amendments shall follow the process authorized under WAC 173-26-104. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.060 Legislative decisions. A.!Decision. The following decisions are legislative, and are not subject to the procedures in this chapter, unless otherwise specified: 1.!Zoning code text, development regulations and zoning district amendments; 2.1.!Area-wide rezones to implement city policies contained within the Port Townsend Comprehensive Plan and any amendments thereto; 3.1.!Adoption of the Port Townsend Comprehensive Plan and any plan amendments; 4.!Annexations; and 5.1.!Shoreline master program (SMP) amendments; and 6.2.!All other master land use and utility plans and amendments thereto. B.!The following procedures for legislative decisions are contained in this chapter and are also specified in chapters noted below. In case of conflict, the procedures noted below prevail: 1.!Zoning code text, development regulations and zoning district amendmentsfound in Chapter 20.04; 2.!Area-wide rezones to implement city policies contained within the Port Townsend Comprehensive Plan and any amendments thereto found in Chapter 20.04; 3.!Adoption of the Port Townsend Comprehensive Plan and any plan amendmentsfound in Chapter 20.04;; and 4.!Shoreline master program (SMP) amendments found in Chapter 13 of the SMP. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 19/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Except as otherwise provided in this chapter, the administrative procedures for the legislative decisions specified in this section are set forth in Chapter 20.04 PTMC. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2634 § 2, 1998; Ord. 2521 § 1, 1996). 20.01.070 Legislative enactments not restricted. Nothing in this chapter or the permit processing procedures shall limit the authority of the city to make changes to to undertake any other legislative actions. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.080 Exemptions from project permit application processing. A.!Whenever a permit or approval in the Port Townsend Municipal Code has been designated as a Type I, II, III or IV permit, the procedures in this title shall be followed in project permit processing. The following permits or approvals are specifically excluded from the procedures set forth in this title. 1.!Landmark designations; 2.!Street vacations; 3.!Public works projects identified as planned actions in the Port Townsend Comprehensive Plan or any amendments thereto. Planned actions are those public or private projects specifically identified by city ordinance or resolution adopted after environmental review conducted in conjunction with the adoption or annual amendment of the Port Townsend Comprehensive Plan. B.!Pursuant to RCW 36.70B.140(2), Type I permits, including but not limited to building permits, boundary line adjustments (not involving lot reorientation) or other construction permits, or similar administrative approvals categorically exempt from environme SEPA/environmental policy ordinance, Chapter 19.04 PTMC), or permits/ approvals for which environmental review has been completed in connection with other project permits should be processed and permitted within 120 65 calendar days (subject to PTMC 20.01.110). However, Type I permits are not subject to other requirements of this chapter, and are excluded from the following procedures as defined in this section: 1.!Determination of completeness; 2.!Notice of application; 3.!Except as provided in RCW 36.70B.140, optional consolidated project permit review processing; 4.!Joint public hearings; 5.!Single report stating that all of the decisions and recommendations made as of the date of the report do not require an open public record hearing; 6.!Notice of Decision. Unless the time deadlines are waived in writing by the applicant, the Type I permit should be processed within 120 calendar daysin accordance with the permit review time period specified in PTMC 20.01.040 Table 2, after the applicant files a procedurally complete application, subject to the provisions of PTMC 20.01.110. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). Article II. Type I III Project Permit Applications 20.01.090 Preapplication conference. A.!Mandatory Conference. Applications for project permit Type I actions proposing impervious surfaces equal to or exceeding 5,000 square feet and/or nonsingle-family structures 5,000 square feet or over, Type I-A, Type II, Type II-S, and Type III and Type III-S actions shall not be accepted by the director unless the applicant has scheduled and attended a preapplication conference. The purpose of the preapplication conference is to acquaint the applicant with the requirements of the Port Townsend Municipal Code and to allow the director to provide The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 20/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES satisfaction, experience with the requirements of the PTMC requirements and process that would render the preapplication conference unnecessary. B.!Scheduling. The conference shall be held within 15 calendar days of the request. C.!Conceptual Design Review. Not less than seven calendar days prior to the preapplication conference, the generalized ideas of the proposal. The sketch or conceptual design shall include approximate lot lines, general topography of site, suggested vehicle access to the site, and provision of utilities. Final drawings are discouraged at this preapplication stage. Additionally, for the preapplication conference, the applicant shall identify all land uses on adjacent properties and all platted and opened roads serving the site. D.!Information Provided to Applicant. At the conference or within seven calendar days following the conference, the director shall provide the applicant with: 1.!A form which lists the requirements for a completed application; 2.!A general summary of the procedures to be used to process the application; 3.!The references to the relevant code provisions or development standards which may apply to the approval of the application; and 4.! E.!Assurances Unavailable. It is impossible for the conference to be an exhaustive review of all potential issues. The discussions at the conference or the forms provided by the city to the applicant under subsection D of this section shall not bind or prohib ordinances. No statements or assurances made by city representatives shall in any way relieve the applicant of his or her duty to submit an application consistent with all relevant requirements of city, state, and federal codes, laws, regulations and land use plans. F.Historic Preservation Committee (HPC) Meeting. If the director determines that the application proposes a major project (as defined in Chapter 17.30 PTMC) involving historic preservation issues, the director may require that the applicant attend a mandatory preapplication public meeting with the HPC or a representative of the HPC. HPC review at this stage shall be conceptual only, in order to help familiarize the applicant with the G.!Optional Conferences. Preapplication conferences for all other types of applications not specified in this section are optional, and requests for conferences will be considered on a time-available basis by the director. H.!Fee. The applicant shall pay the fee set forth in Chapter 20.09 PTMC for the preapplication conference. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exhs. A-4, A-6 § 7), 2010; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2592 § 3, 1997; Ord. 2521 § 1, 1996). 20.01.100 Development permit application. A.!Applications for project permits shall be submitted upon forms provided by the director. The applicant is encouraged to schedule a presubmittal conference with the director prior to submittal of the application. B.!An application shall consist of all materials required by the applicable development regulations, and shall include the following general information: 1.!A completed project permit application form, including SEPA checklist submitted pursuant to PTMC 19.04.100; The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 21/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 2.!A verified statement by the applicant that the property affected by the application is in the exclusive ownership of the applicant, or that the applicant has submitted the application with the written consent of all owners of the affected property. A photocopy of the property deed shall be provided; 3.!A property and/or legal description of the site for all applications, as required by the applicable development regulations; 4.!The applicable fee; 5.!A site plan, showing the location of all proposed lots and points of access and identifying all easements, deeds, restrictions, or other encumbrances restricting the use of the property, if applicable; 6.! application for all properties within 300 feet of the property and properties to which public notice must be sent as provided in PTMC 20.01.150 and 20.01.160 (notice of application). The director shall issue a sworn certificate affirming mailing of notice to all persons entitled to notice under this chapter. The director may provide notice to other persons than those required to receive notice under this chapter; 7.!Any supplemental information or special studies identified by the director or project administrator. C.!In addition to the requirements set forth in subsection B of this section, complete application requirements for the following land use permits are set forth in the following sections of the Port Townsend Municipal Code: 1.!Clearing and grading permits, see International Building Code adopted by PTMC 16.04.020; 2.!Building permits, see Chapter 16.04 PTMC; 3.!Binding site plans, see Chapter 18.20 PTMC; 4.!Lot line adjustments, see Chapter 18.08 PTMC; 5.!Preliminary plat, see Chapters 18.12 (Short Subdivisions) and 18.16 (Full Subdivisions) and PTMC 18.20.020; 6.!Subdivisions and recognition of lots of record, see Chapter 18.18 PTMC; 7.!Planned unit developments (PUDs), see Chapter 17.32 PTMC; 8.!Critical areas, see Chapter 19.05 PTMC; 9.!Street development permits, see Chapter 12.04 PTMC; 10.!Utility development permits, see Chapter 13.01 PTMC; 11.!Multifamily residential development permits, see Chapter 17.36 PTMC; 12.!Mixed use development permits, see Chapter 17.40 PTMC; 13.!Home occupations, see Chapter 17.56 PTMC; 14.!Temporary use permits, see Chapter 17.60 PTMC; 15.!Sign permits, see Chapter 17.76 PTMC; 16.!Wireless telecommunications standards, see Chapter 17.78 PTMC; 17.!Conditional uses, see Chapter 17.84 PTMC; The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 22/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 18.!Variances, see Chapter 17.86 PTMC; 19.!Tree conservation permits and plans, see Chapter 19.06 PTMC; 20.!Shoreline permits, see Chapter 10, City of Port Townsend Shoreline Master Program, and Chapter 173-27 WAC. D.!The director may waive specific submittal requirements determined to be unnecessary for review of an application. In such event, the director shall document the waiver in the project file or project log. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 §§ 17, 21, 2008; Ord. 2867 § 2, 2004; Ord. 2837 § 2(Exh. B § 15), 2003; Ord. 2762 § 1, 2001; Ord. 2592 § 4, 1997; Ord. 2521 § 1, 1996). 20.01.110 Submission and acceptance of application Determination of completeness Additional information and project revisions. A.!Determination of Completeness. Within 28 calendar days after receiving a project permit application, the city shall mail a determination to the applicant which states either: (1) that the application is procedurally complete; or (2) that the application is procedurally incomplete and what is necessary to make the application procedurally complete. B.!Identification of Other Agencies with Jurisdiction. To the extent known by the city, other agencies with subsection A of this section. C.!Incomplete Application Procedure. 1.!If the applicant receives a determination from the city that an application is not procedurally complete or that additional information is required, the applicant shall have 120 calendar days to submit the necessary information to the city. Within 14 calendar days after an applicant has submitted the requested additional information to make the application procedurally complete, the city shall make the determination as described in subsection A of this section and notify the applicant in the same manner. 2.!If the applicant either refuses in writing to submit additional information or does not submit the required information within the 120-day period, the director shall make a determination that the application has been abandoned and is therefore withdrawn, according to the Type I procedure in PTMC 20.01.040. 3.!In those situations where the director has deemed an application withdrawn because the applicant has failed to submit the required information within the necessary time period, the applicant will forfeit the application fee. D.!Procedural Completeness. A project permit application shall be deemed procedurally complete under this section if the city does not provide a written determination to the applicant that the application is incomplete as provided in subsection A of this section. Notwithstanding a failure to provide a determination of procedural completeness, the city may request additional information as provided in subsection F of this section. E.!Date of Acceptance of Application. When the project permit application is determined to be complete, the director shall accept it and note the date of acceptance. Upon providing a determination of completeness, the director shall assign the project to an administrator. F.Additional Information. A project permit application is procedurally complete for purposes of this section when it meets the submission requirements in PTMC 20.01.100, as well as the submission requirements contained in the applicable development regulations. This determination of completeness shall be made when the application meets the procedural requirements in PTMC 20.01.100, is sufficient for continued processing even though determination of completeness shall not preclude the city from requiring additional information, that the applicant correct plans or perform studies at any time if new information is required for project review, or if there are substantial changes in the proposed action. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 23/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 1.!Pursuant to RCW 36.70B.0890(1) (ag)(i), any period during which the city has requested the applicant to correct plans, perform required studies, or provide additional information shall be excluded from the time period provided in this chapter. 2.!The time period for requiring additional information shall be calculated from the date the city notifies the applicant of the need for additional information until the earlier of: (a) the date the city determines whether the information satisfies the request for information; or (b) 14 calendar days after the date the information has been provided to the city.The time period to process a project permit application (in accordance with PTMC 21.01.040Table 2 and Table 3) shall start over if the applicant proposes a change in use that adds or removes commercial or residential elements from the original application that would make the application fail to meet the determination of procedural completeness for the new use, as required by PTMC 20.01.100. 3.!If, at any time, the applicant informs the City in writing that the applicant would like to temporarily suspend the review of the project for more than 60 days, or if an applicant is not responsive for more than 60 consecutive days after the City has notified the applicant that additional information is required to further process the application, an additional 30 days may be added to the time period for the City to issue a final decision for each project type. Written notice that additional information is required to further process the application must include a notice that nonresponsiveness for 60 consecutive days may result in 30 days being added to the time for review. 2.4.!Following a second request for additional information or corrections, the City will hold a meeting with the applicant to resolve outstanding issues. This meeting will be held within 14 days of the issuance of the second request for corrections during permit review. If the meeting cannot resolve outstanding issues and a third request for corrections is issued, the City will approve or deny the application upon receiving the additional information or corrections. G.!Effect of Project Permit Application Revisions Substantial Revisions. If, in the judgment of the director, the content of an application is so substantially revised by an applicant, either voluntarily or to conform with applicable standards and requirements, that such revised proposal constitutes a substantially different proposal than that originally submitted, the director shall deem the revised proposal to be a new application. 1.!In reaching a decision whether a revision is substantial, the director shall consider the relative and absolute magnitude of the revision, the environmental sensitivity of the site, any changes in location of significant elements of the project and their relation to public facilities, surrounding lands and land uses and the stage of review of the proposal. 2.!Lesser revisions that would not constitute substantial revisions during early stages of review may be substantial during later stages due to the reduced time and opportunity remaining for interested parties to review and comment upon such changes. 3.!Written notice of such determination of substantial revision shall be provided to the applicant and all 4.!A determination that any revision is substantial shall result in the time periods mandated by the Regulatory Reform Act, Chapter 36.70B RCW, set forth in this chapter starting from the date at which the revised project application is determined to be complete. The revised project application shall be subject to all laws, regulations, and standards in effect on the date of the determination of completeness of the substantial revision. 5.!If the revision has a bearing upon or affects HPC review, the director shall refer the application to HPC for additional mandatory public meeting(s) as necessary. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.120 Referral and review of development permit applications. Upon acceptance of a complete application, the director shall do the following: The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 24/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES A.!Transmit a copy of the application, or appropriate parts of the application, to each affected agency and city department for review and comment, including those agencies responsible for determining compliance with state and federal requirements. The affected agencies and city departments shall have 10 calendar days to comment. The director may grant an extension of time if needed. B.!Environmental Review. Developments and planned actions subject to the State Environmental Policy Act (SEPA), Chapter 43.21C RCW, shall be reviewed in accordance with the policies and procedures contained in Chapter 19.04 PTMC. SEPA review shall be conducted concurrently with development project review. The following are exempt from concurrent review: 1.!Projects categorically exempt from SEPA; and 2.!Components of planned actions previously reviewed and approved in the Port Townsend Comprehensive Plan or amendments thereto to the extent permitted by law and consistent with the SEPA environmental determination for the planned action. C.!Historic Preservation Committee (HPC) Review. For those actions subject to design review pursuant to Chapter 17.30 PTMC, the director shall refer the application to HPC. Pursuant to Chapter 17.30 PTMC, HPC shall hold one or more public meeting(s) as necessary to consider the application. HPC review shall be completed within 45 calendar days after the issuance of the determination of completeness. HPC recommendations shall be based upon design guidelines formally adopted by the city council and shall be included in the staff report and recommendation transmitted to the director. For Type I administrative permits, PCD shall review HPC recommendations and shall incorporate those recommendations as permit conditions and requirements, so long as the recommendations are based upon formally adopted design guidelines or are based upon a voluntary agreement of the applicant. D.!If a Type III or Type III-S procedure is required, PCD shall provide for notice and hearing as set forth in PTMC 20.01.150 through 20.01.190. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2592 § 5, 1997; Ord. 2521 § 1, 1996). 20.01.130 Scope of project review. A.!Fundamental land use planning choices made in adopted comprehensive and subarea plans and development applicable development regulations, or in the absence of applicable regulations the adopted Port Townsend Comprehensive Plan, SMP, or subarea plan(s), under PTMC 20.01.140 shall incorporate the determinations under this section. B.!During project review, the director (and, as applicable, the hearing examiner) shall determine whether the items listed in this subsection are defined in the development regulations applicable to the proposed project or, in the absence of applicable regulations, the adopted Port Townsend Comprehensive Plan or subarea plan(s). At a minimum, such applicable regulations or plans shall be determinative of the: 1.!Type of land use permitted at the site, including uses that may be allowed under certain circumstances, such as planned unit developments and conditional and special uses, if the criteria for their approval have been satisfied; 2.!Density of residential development in urban growth areas; and 3.!Availability and adequacy of public facilities identified in the Port Townsend Comprehensive Plan, if the plan or development regulations provide for funding of these facilities. C.!During project review, the director shall not re-examine alternatives to or hear appeals on the items identified in subsection B of this section. D.!The director may determine that the requirements for environmental analysis and mitigation measures in The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 25/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES specific probable significant adverse environmental impacts to which the requirements apply. In making this determination, the director shall: 1.!Determine if the applicable regulations require measures that are sufficient to adequately address site- specific, probable significant adverse environmental impacts identified through project application review; and 2.!Determine whether additional studies are required and/or whether the project permit application should be conditioned with additional mitigation measures. E.!Nothing in this section limits the authority of the city to approve, condition, or deny a project as provided in its development regulations adopted under Chapter 36.70A RCW and in its policies and criteria adopted under RCW 43.21C.060, including project review under Chapters 19.04 (SEPA) and 19.05 (Critical Areas) PTMC. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.140 Project consistency. A.! GMA) or, in the absence of applicable development regulations, the appropriate elements of the Port Townsend Comprehensive Plan, SMP, or subarea plan adopted under Chapter 36.70A RCW shall be determined by consideration of: 1.!The type of land use; 2.!The level of development, such as units per acre or other measures of density; 3.!Infrastructure, including public facilities and services needed to serve the development; and 4.!The character of the development, such as development standards. B.!In determining consistency, the determinations made pursuant to PTMC 20.01.130 shall be controlling. C.! 36.70A RCW to refer to performance in accordance with this chapter and Chapter 36.70A RCW, including but not limited to compliance, conformity, and consistency. D.!Nothing in this section requires documentation, dictates procedures for considering consistency, or limits the director from asking more specific or related questions with respect to any of the four main categories listed in subsections (A)(1) through (4) of this section. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). Article III. Public Notice 20.01.150 Notice of application. A.!Time of Issuance. Within 14 calendar days of issuing the determination of completeness, PCD shall issue a notice of application on the following types of applications: 1.!Type IA permit applications for multifamily design review for five to nine dwelling units, R-III cottage housing development. 2.!Applications requiring SEPA review. 3.!All Type II, Type II-S, and Type III and Type III-S project permit applications. If an open record predecision public hearing is required or requested, the notice of application shall be issued at least 30 calendar days prior to the hearing. B.!SEPA-Exempt Projects. With the exception of subsection (A)(1) of this section, a notice of application shall not be required for project permits that are categorically exempt under SEPA, unless a public comment period or an The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 26/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES open record predecision hearing is required. A notice of application shall be required for Type II and Type II-S projects, regardless of whether such projects are exempt from SEPA review. C.!Posted and Mailed. The notice of application shall be posted on the subject property and mailed to adjacent property owners within 300 feet. For shoreline master program (SMP) permits that include aquaculture uses, notice shall be mailed to Tribes with fishing rights. D.!Published. In addition to posting and mailing, the notice of application for the following permit types shall be published once in a newspaper of general circulation: shoreline master program (SMP) permits, permits requiring SEPA review, Type II cottage housing developments and short subdivision permits, and all Type III permits. The notice of application shall be issued prior to and is not a substitute for the required notice of a public hearing. E.!Contents. The notice of application shall include: 1.!The name of the applicant; 2.!The date of application, the date of the determination of completeness for the application and the date of the notice of application; 3.!The street address location of the project or, if unavailable, the location in reference to roadway intersections; 4.!A description of the proposed project action including a listing of any requested departures and a list of the project permits included in the application and, if applicable, a list of any studies requested under PTMC 20.01.110; 5.!The identification of other permits required by other agencies with jurisdiction not included in the application, to the extent known by the city; 6.!The identification of existing environmental documents that evaluate the proposed project, and, if not otherwise stated on the document providing notice of application, the location where the application and any studies can be reviewed; 7.!The name of the city staff contact and telephone number; 8.!A statement of the limits of the public comment period, which shall be as stated below (days are calculated following the date of notice of application): a.! 20 14 calendar days for permits not requiring SEPA review b.!20 days for permits requiring SEPA review following the date of notice of application (or 30 calendar days if the application involves a shoreline master program permit.) c.!days are calculated following the date of notice of application; 8.9.!, and sStatements of the right of any person to comment on the application, receive notice of and participate in any hearings, request a copy of the decision once made, and any appeal rights; 9.10.!The date, time, place and type of hearing or design review meeting, if applicable, and scheduled prior to issuance of the notice of application; 10.11.!A statement of the preliminary determination of consistency with applicable development regulations and the Port Townsend Comprehensive Plan, if one has been made at the time of notice, and of The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 27/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES those development regulations that will be used for project mitigation and determination of consistency as provided in RCW 36.70B.040 and PTMC 20.01.140; 11.12.! threshold determination or a statement advising that a final environmental determination shall be made following a comment period; 12.13.!If a local government has made a determination of significance under Chapter 43.21C RCW concurrently with the notice of application, the notice of application shall be combined with the determination of significance and scoping notice. Nothing in this section prevents a determination of significance and scoping notice from being issued prior to the notice of application; 13.14.!A statement that the final decision on the application will be made within 120 the number of days specified in PTMC 20.01.040 Table 2 and Table 3 for the permit type, which shall be calculated from the date of the determination of completeness. F.Public Comment on the Notice of Application. All public comments on the notice of application must be received in the PCD by 4:00 p.m. on the last day of the comment period. Comments may be mailed, personally delivered or sent by facsimile. Comments should be as specific as possible. Public comments may be provided at any time up to and during the public hearing. However, the city cannot ensure that comments provided after the comment period on the notice of application will be considered and addressed in Type II project review or in staff reports on Type III projects. The SEPA threshold determination shall not be issued until after the expiration of the comment period following the notice of application. Regardless of the expiration of the notice of application comment period, any interested party may comment upon the SEPA threshold determination pursuant to Chapter 19.04 PTMC. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 § 17, 2008; Ord. 2892 § 1, 2005; Ord. 2778 § 4, 2001; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.160 Methods of public notice of application. A.!The city shall provide the public notice of application for a project permit by posting the property and mailing to adjacent property owners within 300 feet. Additionally, for shoreline master program (SMP) permits, permits requiring SEPA review, Type II cottage housing developments, short subdivision permits, and all Type III 1.!Posting. Posting of the property for site-specific proposals shall consist of one or more notice boards posted a.!A single notice board shall be placed by the applicant: i.!At the midpoint of the site street frontage or as otherwise directed by the city for maximum visibility; and ii.!Where it is completely visible to pedestrians and vehicle traffic. b.!Additional notice boards may be required when: i.!The site does not abut a public road; ii.!A large site abuts more than one public road; or iii.!The director determines that additional notice boards are necessary to provide adequate public notice. c.!Notice boards shall be: i.!Maintained in good condition by the applicant during the notice period; ii.!In place at least 30 calendar days prior to the date of hearing or decision; and The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 28/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES iii.!Removed by the applicant within 15 calendar days after the end of the notice period. d.!An affidavit of posting shall be submitted to the director by the applicant prior to the hearing or final comment date. If the affidavit is not filed as required, any scheduled hearing or date by which the public may comment on the application will be postponed in order to allow compliance with this notice requirement. e.!Notice boards shall be constructed and installed in accordance with specifications promulgated by PCD. 2.! description, type of permit(s) required, comment period dates, and location where the complete application wspaper of general circulation. 3.!Mailed Notice. Mailed notice shall include the content as set forth in PTMC 20.01.150(E). It shall be mailed to the latest recorded real property owners as shown by the records of the county assessor within at least 300 feet of the boundary of the property upon which the development is proposed. a.!An adjacent property ownership list prepared by a licensed title company shall be used for determining the property owner(s) of record. b.!All public notices shall be deemed to have been provided or received on the date the notice is deposited in the mail or personally delivered, whichever occurs first. 4.!PCD shall maintain for public review a list of pending projects (public inspection files), including project status. However, the failure by PCD to maintain and update the project status list shall not be grounds for invalidation of any permit decision. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 § 17, 2008; Ord. 2892 § 1, 2005; Ord. 2778 § 4, 2001; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.170 Shoreline master program (SMP) permits. A.!SMP permits require notice as provided in PTMC 20.01.150 and 20.01.160. B.!A. SMP Comment Period. The public may provide comments for 30 calendar days after the notice of publication date. (SMP notice is 10 calendar days longer than the comment period for other Type II and Type III permits as required by RCW 90.58.140.) A notice of application for a shoreline substantial development permit shall notify the public of the 30-day comment period. B.C.!In the case of a conflict between the provisions and procedures of this Chapter and the SMP, the SMP shall prevail. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 § 18, 2008; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.180 Optional additional public notice. A.! 1.!Notify the public or private groups with known interest in a certain proposal or in the type of proposal being considered; 2.!Notify the news media; 3.!Place notices in appropriate regional or neighborhood newspapers or trade journals; 4.!Publish notice in agency newsletters or send notice to agency mailing lists, either general lists or lists for specific proposals or subject areas; 5.!Mail to neighboring property owners; and 6.!Place notices on the Internet. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 29/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES B.! invalidation of any permit decision. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.190 Notice of public hearing. A.!Content of Notice of Public Hearing for All Types of Applications. The notice given of a public hearing required in this chapter shall contain: 1.! 2.!Description of the affected property, including the street address (if any) and either a vicinity location (including roadway intersections) or written description, other than a legal description, reasonably sufficient to inform the public of the location; 3.!The date, time and place of the hearing; 4.!A description of the nature of the proposed use or development; 5.!A statement that all interested persons may appear at the hearing and provide oral or written comments or testimony; 6.!Where information may be examined, and when and how written comments addressing findings required for a decision by the hearing body may be submitted; 7.!The name of the city staff contact or representative and the telephone number where additional information may be obtained; 8.!That a copy of the application and staff report, and all documents and evidence relied upon by the applicant and applicable criteria, are available for inspection at PCD at no cost. B.!Mailed Notice. Mailed notice of the public hearing shall be provided as follows: 1.!Type I, Type II, Type II-S and Type IV Actions. No mailed public notice is required because no public hearing is held, except on an appeal of a Type II or Type II-Saction. 2.!Type IIIand Type III-S Actions. The notice of public hearing shall be mailed to: a.!The applicant; b.!All owners of property within 300 feet of any portion of the subject property; and c.!Any person who submits written comments on an application. 3.!Type III Preliminary Plat Actions. In addition to the notice for Type III actions above, additional notice for preliminary plats and proposed subdivisions shall be provided as follows: a.!Notice of the filing of a preliminary plat application of a proposed subdivision located adjoining the b.!Notice of the filing of a preliminary plat application of a proposed subdivision located adjacent to the right-of-way of a state highway or within two miles of the boundary of a state or municipal airport shall be given to the Washington State Secretary of Transportation, who must respond within 15 calendar days of such notice; c.!Special notice of the hearing shall be given to adjacent landowners by any other reasonable method the city deems necessary. Adjacent landowners are the owners of real property, as shown by the records of the county assessor, located within 300 feet of any portion of the boundary of the proposed subdivision. If the owner of the real property which is proposed to be subdivided owns another parcel The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 30/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES or parcels of real property which lie adjacent to the real property proposed to be subdivided, mailed notice under RCW 58.17.090(1)(b) and this section shall be given to owners of real property located within 300 feet of any portion of the boundaries of such adjacently located parcels of real property owned by the owner of the real property proposed to be subdivided. 4.!Type V Actions. For Type V legislative actions, the city shall publish notice as described in Chapter 20.04 PTMC, and all other notice required by city code and RCW 35.23.221. 5.!General Procedure for Mailed Notice of Public Hearing. a.!An adjacent property ownership list prepared by a licensed title company shall be used for determining the property owner(s) of record. The applicant shall provide the list of property owner(s) of record to PCD. Addresses for a mailed notice required by th property tax records. The director shall issue a sworn certificate affirming mailing of notice to all persons entitled to notice under this chapter. The director may provide notice to other persons than those required to receive notice under this chapter. b.!All public notices shall be deemed to have been provided or received on the date the notice is deposited in the mail or personally delivered, whichever occurs first. C.!Procedure for Posted or Published Notice of Public Hearing. 1.!Posted notice of the public hearing is required for all Type III and Type III-S project permit applications. The posted notice shall be posted as required by PTMC 20.01.160(A)(1). 2.!Published notice is required for all Type II procedures involving an open record public hearing, Type III, Type III-S Published notice is not required for closed record public hearings before the city council, as no new testimony or evidence is allowed at such hearings. Mailed notice of the closed record public hearing shall be provided for all parties of record. D.!Time and Cost of Notice of Public Hearing. 1.!Notice of a public hearing shall be mailed, posted and first published not less than 10 nor more than 45 calendar days prior to the hearing date. Any posted notice shall be removed by the applicant within 15 calendar days following the public hearing. 2.!All costs associated with the public notice shall be borne by the applicant. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2982 § 17, 2008; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2592 § 6, 1997; Ord. 2521 § 1, 1996). Article IV. Project Review and Approval Process 20.01.200 Administrative approvals without notice (Type I and I-A). A.!The director may approve, approve with conditions, or deny (with or without prejudice) all Type I and I-A permit applications without notice, except as otherwise provided by code. B.! 1.!An applicant or other party of record who may be aggrieved by the administrative decision may appeal the PTMC is filed within 14 calendar days after the notice of the decision, or within 21 calendar days if a SEPA determination of nonsignificance is issued concurrently with and as part of the permit decision. All appeals to the hearing examiner shall be processed in accordance with Chapter 1.14 PTMC. 2.!If no appeal is submitted, the preliminary approval becomes final at the expiration of the notice period. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 31/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 3.!If a written notice of appeal is received within the specified time the matter will be referred to the hearing examiner for a public hearing. The decision of the hearing examiner shall be the final city decision. Any period after an administrative appeal is filed until the administrative appeal is resolved shall be excluded from the required timeline for processing of the permit application. 4.!Pursuant to PTMC 19.04.280, SEPA determinations of significance (DS) shall not be appealable. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.210 Administrative approvals subject to notice (Type II and Type II-S). A.The director may grant approval, preliminary approval, or approval with conditions, or may deny (with or without prejudice) all Type II and Type II-S permit applications, subject to the notice and appeal requirements of this section. The director shall issue written findings and conclusions supporting Type II and Type II-S decisions. B.Final Administrative Approvals. Administrative decisions under this section shall become final subject to the following: 1.!An applicant or other party of record who may be aggrieved by the administrative decision conformance with Chapter 1.14 PTMC is filed within 14 calendar days after the notice of the decision, or within 21 calendar days if a SEPA determination of nonsignificance is issued concurrently with and as part of the permit decision. All appeals to the hearing examiner shall be processed in accordance with Chapter 1.14 PTMC. 2.!If no appeal is submitted, the preliminary approval becomes final at the expiration of the notice period. 3.!If a written notice of appeal is received within the specified time the matter will be referred to the hearing examiner for a public hearing. The decision of the hearing examiner shall be the final city decision. Any period after an administrative appeal is filed until the administrative appeal is resolved shall be excluded from the required timeline for processing of the permit application. 4.!Pursuant to PTMC 19.04.280, SEPA determinations of significance (DS) shall not be appealable. 4.5.!Pursuant to PTMC 20.01.040 Table 3, judicial appeals of shoreline permits shall be to the Shoreline Hearings Board. Appeals of a final decision of the City of Port Townsend or the Department of Ecology must be filed within 21 days of the date of filing of the final permit and shall be in accordance with procedures specified in Section 10.16 of the Port Townsend SMP and RCW 90.58.180. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2592 § 7, 1997; Ord. 2521 § 1, 1996). 20.01.220 Reserved. A.!(Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2651 § 5, 1998; Ord. 2521 § 1, 1996). 20.01.230 City council action. Repealed by Ord. 3026.(Ord. 2762 § 1, 2001; Ord. 2592 § 8, 1997; Ord. 2521 § 1, 1996). 20.01.235 Hearing examiner review and decision (Type III and Type III-S). A.!The hearing examiner shall review and make findings, conclusions and issue final decisions on all Type III and Type III-S permit applications. C.Staff Report. The administrator shall prepare a staff report on the proposed development or action summarizing the comments and recommendations of city departments, the historic preservation committee (HPC), affected agencies and special districts, and eva The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 32/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES examiner, the staff report shall include proposed findings, conclusions and recommendations for disposition of the development application. The staff report shall include and consider all written public comments on the application. D.!Hearing Examiner Hearing. The hearing examiner shall conduct a public hearing on Type III and Type III-S development proposals for the purpose of taking testimony, hearing evidence, considering the facts germane to the proposal, and evaluating the proposal for consistency with the examiner hearing shall be in accordance with PTMC 20.01.190. All appeals of administrative project permit decisions, including appeals of SEPA threshold determinations made pursuant to Chapter 19.04 PTMC (other than determinations of significance), shall be considered together with the decision on the project application in a single, consolidated public hearing. E.!Required Findings. In addition to the approval criteria listed in PTMC Title 17, the hearing examiner shall not approve a proposed development unless the examiner first makes the following findings and conclusions: 1.!The development is consistent with the Port Townsend Comprehensive Plan and meets the requirements and intent of the Port Townsend Municipal Code; 2.!The development is not detrimental to the public health, safety and welfare; 3.!The development adequately mitigates impacts identified under Chapters 19.04 (SEPA) and 19.05 (Critical Areas) PTMC; and 4.!For subdivision applications, findings and conclusions shall be issued in conformance with PTMC Title 18 and RCW 58.17.110. F.! and Type III-S actions, the hearing examiner shall adopt written findings and conclusions. 5.! include one of the following actions: a.Approve; b.!Approve with conditions; c.Deny without prejudice (reapplication or resubmittal is permitted); d.!Deny with prejudice (reapplication or resubmittal is not allowed for one year); or e.Remand for further proceedings in accordance with PTMC 20.01.270. 6.! with the hearing regarding the application) shall include one of the following actions: a.Grant the appeal in whole or in part; b.!Deny the appeal in whole or in part; c.Remand for further proceedings in accordance with PTMC 20.01.270. 7.! examiner closes the public hearing record, unless, for good cause, the hearing examiner grants a 10-day extension, or a longer period is mutually agreed to in writing by an applicant and the hearing examiner. The decision shall be a final decision, appealable in accordance with The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 33/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES PTMC 20.01.295 and 20.01.300. In accordance with PTMC 20.01.040 Table 3, Type III and Type III-S shoreline permits shall be appealable to the Shoreline Hearings Board, in accordance with Section 10.157of the Port Townsend SMP and RCW 90.58.180.(Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2651 § 6, 1998). 20.01.240 Procedures for public hearings. or supplement an evidentiary record upon which the body will base its decision. Questions directed to the staff or the applicant shall be posed by the hearing examiner or chair at its discretion. In cases where scientific standards and criteria affecting project approval are at issue, the hearing examiner or chair shall allow orderly cross-examination of expert witnesses presenting reports and/or scientific data and opinions. The hearing body may address questions to any party who testifies at a public hearing. The hearing examiner or chair shall open the public hearing and, in general, observe the following sequence of events: A.!Staff presentation, including submittal of any administrative reports. Members of the hearing body may ask questions of the staff. B.!Applicant presentation, including submittal of any materials. Members of the hearing body may ask questions of the applicant. C.!Testimony or comments by the public germane to the matter. D.!Rebuttal, response or clarifying statements by the staff and the applicant. E.!The evidentiary portion of the public hearing shall be closed and the hearing body shall deliberate on the matter before it. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.250 Procedures for closed record hearings and appeals. generally as provided for other public hearings. Except as provided in PTMC 20.01.270, no new evidence or testimony shall be given or received. The parties may submit timely written statements or arguments. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.260 Reconsideration. A party of record at a public hearing or closed record appeal may seek reconsideration only of a final decision by filing a written request for reconsideration with the director within five calendar days of the date of the final decision. The request shall comply with PTMC 20.01.295(B). The hearing body shall consider the request without public comment or oral argument by the party filing the request. If the request is denied, the previous action shall become final. If the request is granted, the hearing body may immediately revise and reissue its decision. Reconsideration should be granted only when an obvious legal error has occurred or a material factual issue has been overlooked that would change the previous decision. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.270 Remand. any deficiencies. The hearing examiner shall specify the items or issues to be considered and the time frame for completing the additional work. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2651 § 7, 1998; Ord. 2592 § 9, 1997; Ord. 2521 § 1, 1996). 20.01.280 Final decision Exclusions to 120-daythe permit review time period deadline. A.!Time. The final decision on a development proposal shall be made within 120 the permit review time period specified in PTMC 20.01.040 Table 2 and Table 3, calendar days starting from the date of the determination of completeness. In determining the number of calendar days that have elapsed after the determination of completeness, the following periods shall be excluded: 1.!Any time needed to amend the Port Townsend Comprehensive Plan or development regulations. The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 34/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 2.!Pursuant to PTMC 20.01.110(F), any time period between the day the City has notified the applicant that corrections are required, or to request required to correct plans, perform studies or provide additional information, or to perform studies and the day when responsive information is resubmittedeceivedby the applicant; provided, that within 14 calendar days of receiving the requested additional information, the director shall determine whether the information is adequate to resume the project review. 3.!Pursuant to PTMC 20.01.110(G), substantial project revision(s) made or requested by an applicant, in which case the 120 calendar dayspermit review time periodwill be calculated from the time that the city determines the revised application to be complete and issues a new determination of completeness in accordance with PTMC 20.01.110(A). 4.!All time required for the preparation and review of an environmental impact statement. As provided in Chapter 19.04 PTMC, a draft environmental impact statement (DEIS) shall be completed within 365 days after the issuance of the determination of significance (DS). Additional time may be allowed, with the written concurrence of the applicant. 5.!Any time needed to process an application for projects involving the siting of an essential public facility. 6.!An extension of time mutually agreed upon by the city and the applicant. 7.!Any remand to director. 7.8.!Any period after an administrative appeal is filed until the administrative appeal is resolved. 8.9.!Any other time excluded by law. B.!Effective Date. The final decision of the council or hearing examiner shall be effective on the date stated in the decision, motion, resolution, or ordinance; provided, that the appeal periods shall be calculated from the date of issuance of the land use decision, as provided in the Land Use Petition Act, Chapter 36.70C RCW. For the purposes of this chapter, the date on which a land use decision is issued is: 1.!Three days after a written decision is mailed by the city or, if not mailed, the date on which the city provides notice that a written decision is publicly available; 2.!If the land use decision is made by ordinance or resolution by the city council sitting in a quasi-judicial capacity, the effective date shall be as specified in the city council passes the ordinance or resolution passed by City Council; or 3.!If neither subsection (B)(1) nor (2) of this section applies, the date the decision is entered into the public record. C.!Notice of Decision. Upon issuance of the final decision, PCD shall mail or hand deliver a copy of the final decision to the applicant, any persons who have filed a written request for a copy of the decision, and to all persons who submitted substantive written comments on the application. The notice of decision shall include a statement of the threshold determination made under Chapter 19.04 PTMC and the procedures for an appeal (if any) of the permit decision or recommendation. D.!Notice of Delayed Decision. If the city is unable to issue its final decision within the permit review time periodstime limits provided in this chapter, the city will provide written notice of this fact to the applicant. The notice shall contain a statement of reasons why the time limits have not been met and an estimated date for issuance of the final decision. E.!Post-Decision HPC Review. In the event the permit is conditioned based upon formally adopted design guidelines, HPC shall review the final design details or design plans for consistency with HPC guidelines and project conditions. (Ord. 3287 § 5, 2022; Ord.3026 § 1 (Exh. A-4), 2010; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 35/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES Article V. Appeals 20.01.290 Appeal of aAdministrative interpretations and decisions (Type I, Type IA, Type IA-S, Type and II and Type II-S) Standing to appeal. A. No administrative appeal is provided for Type II-S Shoreline Conditional Use/Variances. B. Type I decisions involving SEPA review, Type II and Type II-S decisions, and administrative interpretations pursuant to Chapter 20.02 PTMC are appealable may only be appealed, by applicants or parties of record, to the hearing examiner in accordance with Chapter 1.14 PTMC. 1.!Type I decisions involving SEPA, Type II and Type II-S decisions and administrative interpretations may only be appealed by applicants or parties of record; 1.2.!Type IA, Type IA-S, decisions and administrative interpretations may only be appealed by the applicant (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2592 § 10, 1997; Ord. 2521 § 1, 1996). 20.01.295 Administrative Appeals Procedure. A.!Filing. 1.!Every aAppeal of Type I decisions involving SEPA review, Type IA, Type II and Type II-S (with the exception of Shoreline Conditional Use/Variances which are not afforded administrative appeal) decisions, and administrative interpretations pursuant to Chapter 20.02 PTMC shall be filed with the director within 14 calendar days after the date of the decision of the matter being appealed or within 21 calendar days if a SEPA determination of nonsignificance is issued concurrently with and as part of the permit decision; provided, however, appeals of Type II decisions shall be filed within the time periods set forth in PTMC 20.01.210 (14 calendar days) and 2.!SEPA appeals shall be filed in accordance with PTMC 19.04.280 (15-21 calendar days). 3.!A notice of appeal shall be delivered to PCD by mail or personal delivery, and must be received by 4:00 p.m. on the last business day of the appeal period, with the required appeal fee. If the appeal period ends on a day when City Hall is unopen to the public, the appellant may make personal delivery of the required notice of appeal and appeal fee by 4:00 p.m. on the next day in which City Hall is open to the public and such appeal will deemed to be timely filed. B.!Contents. The notice of appeal shall contain a concise statement identifying: 1.!The decision being appealed; 2.!The name and address of the appellant and his/her interest(s) in the matter; 2.! 3.!The specific reasons why the appellant believes the decision to be wrong. The appellant shall bear the burden of proving the decision was wrong;, identifying whether the perceived error is factual or legal in nature. If the appellant believes that the decision is legally erroneous, the appellant must clearly identify the legal errors, including citation to all applicable plans, codes and regulations; 4.!The desired outcome or changes to the decision; and The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 36/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES 5.!The appeal fee. All requests for reconsideration filed pursuant to PTMC 20.01.260 shall contain all information required in this section. C.!Any notice of appeal not in full compliance with this section shall not be considered. (Ord. 3287 § 5, 2022; Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2892 § 1, 2005; Ord. 2762 § 1, 2001; Ord. 2592 § 11, 1997; Ord. 2521 § 1, 1996. Formerly 20.01.310). 20.01.300 Appeal of hearing examiner decisions (Type III and Type III-S) Standing to appeal. A. Hearing Examiner decisions on Type II-S Administrative Appeals and Type III-S shoreline permits may be appealed by the Department of Ecology, the Attorney General, or any person aggrieved to the Shoreline Hearings Board in accordance with Section 10.17 5 of the Port Townsend SMP and RCW 90.58.180. B. Unless otherwise specified above, With the exception of Type III and Type III-S shoreline permits, Hearing hearing examiner decisions may only be appealed by parties of record from the open record hearing to the superior court in accordance with PTMC 20.01.320. B.Appeal of hearing examiner decisions for Type III and Type III-S shoreline permits shall be to the Shoreline Hearings Board in accordance with Section 10.17 of the Port Townsend SMP and RCW 90.58.180.(Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2521 § 1, 1996). 20.01.320 Judicial appeal. A.!With the exception of Type III-S shoreline permits and Type V actionspermits, Aappeals from the final decision of the city council and appeals from any other final decisions specifically authorized (subject to timely exhaustion of all administrative remedies) shall be made to Jefferson County superior court within 21 calendar days of the date the decision or action became final, as defined in PTMC 20.01.280(B), unless another time period is established by state law or local ordinance. All appeals must conform with procedures set forth in Chapter 36.70C RCW. B.!Notice of the appeal and any other pleadings required to be filed with the court shall be served on the city clerk, and all persons identified in RCW 36.70C.040, within the applicable time period. This requirement is jurisdictional. C.!The cost of transcribing and preparing all records ordered certified by the court or desired by the appellant for such appeal shall be borne by the appellant. Prior to the preparation of any records, the appellant shall post with the city clerk an advance fee deposit in the amount specified by the city clerk. Any overage will be promptly returned to the appellant. D.!Appeals from the final decision of Type III and Type III-S shoreline permits shall be made to the Shoreline Hearings Board in accordance with the procedures identified in Section 10.17 5 of the Port Townsend SMP and RCW 90.58.180. C.E.!Appeals of Type Vpermit decisions shall be made by filing a petition to the Growth Management Hearings Board/Shoreline Hearings Board as specified in the applicable RCW. in accordance with the procedures identified in RCW36.70A.290 (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2592 § 12, 1997; Ord. 2521 § 1, 1996). 20.01.330 Effective date Severability. A.!Effective Date. This chapter shall be effective on June 1, 1996; provided, however, all complete land development applications meeting all requirements of the Port Townsend Municipal Code filed on or after April 1, 1996, shall be subject to the requirement of a single, consolidated open record public hearing, including the requirements set forth in PTMC 20.01.200 through 20.01.320. B.!Conflict with Other Procedures. In the event of a conflict in project application and/or public hearing procedures found elsewhere in the Port Townsend Municipal Code or found in the Port Townsend shoreline The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Port Townsend Municipal Code Page 37/37 Chapter 20.01 LAND DEVELOPMENT ADMINISTRATIVE PROCEDURES master program, and the requirements of this chapter, the requirements and procedures set forth in this chapter shall prevail. C.!Severability. If any clause, sentence, paragraph, section or part of this chapter or its application to any person or circumstance is held to be invalid or unconstitutional by a court of competent jurisdiction, such order or judgment shall not affect the validity or constitutionality of the remainder of any part of this chapter. To this end, the provisions of each clause, sentence, paragraph, section or part of this law are declared severable. (Ord. 3026 § 1 (Exh. A-4), 2010; Ord. 2762 § 1, 2001; Ord. 2651 § 8, 1998; Ord. 2521 § 1, 1996). The Port Townsend Municipal Code is current through Ordinance 3336, and legislation passed through April 29, 2024. Agenda Bill AB24-176 Meeting Date: December 2, 2024 Agenda Item: VIII.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin, PCD Director Date Submitted: 11/22/24 Department: Planning/Community Dev. Contact Phone: 360-390-4048 SUBJECT: Resolution 24-037 Rescinding Resolution No. 24-018. CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: In 2023,SB 5290 made several changes to state statute RCW 36.70B Local Project Review with the intent of streamlining local development project review. Amendments went into effect in the summer of 2023, except for new permit time period requirements which will go into effect on January 1, 2025. Part of the new law provided Consolidated Permit Review grants through Department of Commerce. In order to comply with grant requirements, jurisdictions were required to adopt a resolution to issue final decisions on consolidated building permit applications within 90 days, establish a fee structure for consolidated permit review, and report to Commerce status updates. The City thus passed a resolution to this effect.t Unfortunately, the City was unable to execute a grant agreement with Department of Commerce for the grant funds. The problem was that failure to comply with the timing constraints in the required resolution could render the City ineligible for future Growth Management grants and current workload precluded this aspect of grant compliance. This was a good hedge as later in the year the City received a competitive $60,000 Growth Management Paper to Digital grant to digitize the land use permit process. Now that the City is no longer participating in the Consolidated Permit Review Grant, Resolution 24-018 must be rescinded to prepare to adopt different timelines in alignment with SB 5290 statute amendments. ATTACHMENTS: a. Resolution 24-018 b. Resolution 24-037 CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: 1. Once Ordinance 3345 is approved, move to approve Resolution 24-037 Rescinding Resolution 24-018. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-037 RESOLUTION NO.24-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, RESCINDING RESOLUTION NO. 24-018 WHEREAS, on May 20, 2024, the City of Port Townsend City Council adopted Resolution No. 24-018 which committed the City to issue final decisions on consolidated residential building permit applications within 90 days, establish a fee structure for such consolidated permit reviews, and provide for status updates to the Washington Department of Commerce; and WHEREAS, the City Council passed an ordinance amending Port Townsend Municipal Code Sections 12.04.160 and 17.76.160, and Port Townsend Municipal Code Chapters 20.01 and 1.14, and those code amendments have provisions that supersede Resolution No. 24-018; and WHEREAS, it is in the best interest of the citizens of the City of Port Townsend to rescind Resolution No. 24-018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: Section 1. Resolution No. 24-018 is hereby rescinded. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held nd this 2 day of December2024. ________________________________ David J. Faber Mayor Attest: __________________________ Alyssa Rodrigues City Clerk Agenda Bill AB24-177 Meeting Date: December 2, 2024 Agenda Item: VIII.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin, PCD Director Date Submitted: 11/22/24 Department: Planning/Community Dev. Contact Phone: 360-390-4048 SUBJECT: Resolution 24-038 Authorizing the Director of Planning and Community Development to Contract for On-Call Permitting Assistance; Authorizing the Director of Planning and Community Development to Fill New Positions in the Department of Planning and Community Development Contingent on Permit Revenue; and Declaring that the City has Amended the Port Townsend Municipal Code to Require a Meeting with Permit Applicants to Attempt to Resolve Issues Consistent with RCW 36.70B.160 CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: In 2023,SB 5290 made several changes to state statute RCW 36.70B Local Project Review with the intent of streamlining local development project review. Amendments went into effect in the summer of 2023, except for new permit time period requirements which will go into effect on January 1, 2025. Also, in effect on this date linked to the new law is a requirement to refund 10-20% of application review fees unless a minimum of additional measures stated in law are adopted to help expedite permit review. A minimum of three of the law’s listed measures must be selected to avoid permit refunds. Refunding fees detracts from the City’s abilityto collect general fund revenue to pay for review and inspection services provided and is counterproductive to the law’s intent to streamline the building pipeline for housing. On January 1, 2026, the City may be required to adopt additional measures if unable to meet permitting deadlines at least half of the time at the next Comprehensive Plan update (2035). Staff recommend adopting three measures. The first measure recognizes an on-call contract the City already holds with Stantech for permitting assistance. The resolution would authorize the PCD Director to use this contract with appropriate budget authority. Currently, the contractor is an option for applicants who’d like to expedite a permit at their cost. This resolution would expand its use with staffing changes or permit volume increases at the City’s cost. The second measure is similar; however, it authorizes the PCD Director to hire positions with fluctuationsin staffing or permit volume and subject to budget authority. This was chosen alongside the on-call contract to provide maximum flexibility to a Director. Some tasks are ripe for contractors, whereas others are more suited for temporary onsite staff. The last measure is a codification of Section 20.01.110 to require a meeting with applicants to resolve outstanding issues during permit review, that would be adopted in the code as part of Ordinance 3345. The resolution acknowledges this action so it can be counted as one of the City’s three measures. The City received a competitive $60,000 Paper to Digital grant to digitize the land use permit process. Currently, building permits are fully digital; however, land use permits are still reviewed with paper, which adds to storage costs, records liability, and has review efficiency challenges. The grant will be used over the next 7 months to help strengthen the City’s ability to expedite permitting and fully leverage land use permit portal workflows. ATTACHMENTS: a. Resolution 24-038 CITY COUNCIL COMMITTEE RECOMMENDATION: PCD has discussed the revised permitting timelines and the measures to expedite permit processing with Infrastructure and Development Committee. RECOMMENDED ACTION: 1. Once Ordinance 3345 is approved, move to approve Resolution 24-038 Authorizing the Director of Planning and Community Development to Contract for On-Call Permitting Assistance; Authorizing the Director of Planning and Community Development to Fill New Positions in the Department of Planning and Community Development Contingent on Permit Revenue; and Declaring that the City has Amended the Port Townsend Municipal Code to Require a Meeting with Permit Applicants to Attempt to Resolve Issues Consistent with RCW 36.70B.160 ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Resolution 24-038 RESOLUTION NO.24-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AUTHORIZING THE DIRECTOR OF PLANNING AND COMMUNITY DEVELOPMENT TO CONTRACT FOR ON-CALL PERMITTING ASSISTANCE; AUTHORIZING THE DIRECTOR OF PLANNING AND COMMUNITY DEVELOPMENT TOFILL NEW POSITIONS IN THE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT CONTINGENT ON PERMIT REVENUE; AND DECLARING THAT THE CITY HAS AMENDED THE PORT TOWNSEND MUNICIPAL CODE TO REQUIRE A MEETING WITH PERMIT APPLICANTS TO ATTEMPT TO RESOLVE ISSUES CONSISTENT WITH RCW 36.70B.160. WHEREAS, the City desires to declare and establish actions for compliance with Second Substitute Senate Bill 5290 (“S.B. 5290”) passed by the Washington Legislature in the year 2023 and codified as RCW 36.70B.160; and WHEREAS, the amended language of RCW 36.70B.160 encourages local governments to adopt further project review and code provisions to provide prompt and coordinated permit review,and ensure accountability to applicants and the public; and WHEREAS, the City seeks to adopt the three items listed below in Sections 1 through 3, in the interest of prompt and coordinated land use permit review,and to provide for accountability to applicants and the public consistent with RCW 36.70B.160(1); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: Section 1. The Director of Planning and Community Development is authorized to contract for on-call permitting assistance for when permit volumes or staffing levels change rapidly,consistent with RCW 36.70B.160(1)(d), up to the amount offunds allocated for such assistance pursuant to the approved City budget. Section 2. The Director of Planning and Community Development is authorized to fill new positions in the Department of Planning and Community Development when permit volumes or staffing levels require change, consistent with RCW 36.70B.160(1)(e), contingent on increased permit revenue and pursuant to the approved City budget. Section 3. The City has amended Port Towsend Municipal Code Section 20.01.110 to require a meeting with applicants to attempt to resolve outstanding issues during permit review, consistent with RCW 36.70B.160(1)(j). ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this ____ day of December, 2024. ________________________________ David J. Faber Mayor Resolution 24-038 Attest: Approved as to form: __________________________ ________________________________ Alyssa Rodrigues Alexandra Kenyon City Clerk City Attorney Agenda Bill AB24-172 Meeting Date: December 2, 2024 Agenda Item: VIII.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director & Date Submitted: November 27, 2024 Department:Public Works Contact Phone:360-379-5090 SUBJECT: Public hearing and the first reading of Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030 CATEGORY: BUDGET IMPACT:N/A Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: Background: The Growth Management Act requires cities to adopt six-year capital improvement programs at least every two years. However, many cities develop more comprehensive capital facilities plans for budget planning and to share capital needs with the public. A capital facilities plan is also a good way to look at the City comprehensively. Capital investments typically are at least half of the City’s annual budget. Thus, capital investments impact all City departments and divisions. Many City support systems make capital investments possible. This year’s Capital Facilities Plan (CFP) is an update to the 2023-2028 Capital Facilities Plan adopted by Ordinance 3301. This plan includes updates to a number of spreadsheets organized by specific function area of the City. It provides capital project narratives and summaries to help decision makers balance priorities based on available funding as well as raise funding when necessary. The track changes version of the proposed updated CFP for 2025-2030 was provided to the City Council at the November 12, 2024 workshop. The documents and recording are available at this link: https://cityofpt.granicus.com/MetaViewer.php?view_id=4&clip_id=3339&meta_id=234958 The track changes version was also used to accompany a Determination of Non- significance for a non-project action issued on November 13, 2024. No comments were received on this determination within the public comment period. The document provided with this agenda report has accepted all the changes and ius presented in final draft form. Staff made two updates to the document prior to issuing th for SEPA comments, but after the November 12 workshop. They included making sure the Downtown restroom project was included in the narrative and making sure that sewer service for Caswell Brown was included subject to UGA expansion. The other change made to this version was to update Appendix A to exclude capital budget sheets that will be completed in 2024. This CFP is consistent with the proposed 2025 Capital Budget. The work planning and budgeting process set the actual expenditures in each of the next 6 years. Thus, staff is asking Council to focus on the year 2025and consider years thereafter as contextin efforts to build out a more forward-thinking and comprehensive vision and trajectory. This year’s Capital Facilities Plan illustrates over $73 million in funded infrastructure work and $133 million of unfunded infrastructure needs. While the progress in securing funding is massive, the delta for needs is especially prevalent for street and non- motorized infrastructure. Staff anticipate securing additional grants that may increase the funded column total by approximately $10 million over the next 6 years. The plans differs significantly from the 2023-2028 plan in the following areas: 1. The Transportation Benefit District voter approved sales tax, provides significant funding for streets maintenance and grants match. This is now reflected in the plan. 2. Since 2023, a fee in lieu program was adopted by Council to allow investment in sidewalk or street infrastructure in locations that make sense and have nexus to the proposed development. 3. The updated General Sewer Plan and accompanying rates adopted earlier in 2024 reflect significant funding in the City sewer system. 4. The updated stormwater rates also changed funding levels for the stormwater utility. 5. A number of projects were removed, such as Discovery Road due to being completed. 6. The Housing and Economic Development sections were updated based on the latest information. Staff is pleased to present the good work of the community, the Council, and various departments in support of city infrastructure necessary to address failing infrastructure and ensure the requirements of accommodation of population increases are met according to the Growth Management Act. Based on the information provided staff recommends City Council conduct a public hearing and consider adoption of the first reading of the Capital Facilities Plan for the period of 2025-2030. ATTACHMENTS: 1. Capital Facilities Plan CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: Move to approve first reading of Ordinance 3344 Adopting the Capital Improvement Plan for 2025 Through 2030 ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3344 Page 1 of 2 Ordinance No. 3344 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING THE CAPITAL IMPROVEMENT PLAN FOR 2025THROUGH 2030 WHEREAS, the City of Port Townsend has adopted a Comprehensive Plan and has amended it in accordance with the requirements of the Growth Management Act (“GMA”) (Chapter 36.70A of the Revised Code of Washington); and, WHEREAS, the GMA requires a capital facilities plan as a mandatory element of the City’s Comprehensive Plan and the City has adopted such a plan, commonly referred to as the City’s Capital Improvement Plan; and, WHEREAS, the Capital Improvement Plan provides the six-year capital facility program for the City, subject to appropriation by the Council of funding for the projects contained in the Plan; and, WHEREAS, RCW 36.70A.130 and Port Townsend Municipal Code Section 20.04.030A(7) allow the city to adopt changes to the Capital Improvement Plan concurrently with the adoption of the city’s budget; and, WHEREAS, the City Council passed Ordinance 3301 adopting the2023-2028Capital Improvement Plan on December 5, 2022; and, WHEREAS, the a number of changes to the City’s Capital program have occurred since the last plan with the adoption of the last plan and staff has updated the plan for 2025-2030; and, WHEREAS, a determination of non-significance for a non-project action was issued on November 13, 2024; and, WHEREAS, the City Council held a workshop on November 12, 2024 and held a public hearing on December 2, 2024, on the proposed 2025-2030 Capital Improvement Plan; and, NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Findings and Conclusions. The proposed 2025-2030 Capital Improvement Plan is consistent with and implements the currently-adopted Capital Facilities and Utility Elements of the Comprehensive Plan are consistent with RCW 36.70A.070(3) and the Comprehensive Plan, and are in the public interest. Section 2. The City adopts the 2025-2030 Capital Improvement Plan as substantially shown at Exhibit A. Ordinance 3344 Page 2 of 2 Section 3. Severability.If any sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause, or phrase or work of this ordinance. Section 4. Transmittal to Department of Commerce. The City Clerk shall transmit a copy of this Ordinance to the State Department of Commerce (DOC) within ten (10) days of adoption of this ordinance. Section 5. Effective Date.This Ordinance shall take effect and be in force 5 days following its publication in the manner provided by law. ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 2ndday of December 2024. _________________________ David J. Faber Mayor Attest: ___________________________ Alyssa Rodrigues City Clerk December 16, 2024 City of Port Townsend Capital Facilities Plan 2025-2030 Report Date: Adoption December 16, 2024 Adopted: Ordinance___ 1 December 16, 2024 TableofContents Contents Table of Contents..........................................................................................................................................2 Schedule........................................................................................................................................................3 Prelude..........................................................................................................................................................4 Introduction..................................................................................................................................................4 Definitions.....................................................................................................................................................5 Level of Service Standards............................................................................................................................6 Financial Constraints (Revenue Sources)......................................................................................................8 Current Revenue Sources.........................................................................................................................9 Future Revenue Sources.........................................................................................................................11 Existing Debt Summary...........................................................................................................................12 City Capital Plan Summary..........................................................................................................................14 Facilities (Buildings).....................................................................................................................................15 Buildings..................................................................................................................................................15 City owned property...............................................................................................................................26 Art...........................................................................................................................................................27 Parks and Recreation..................................................................................................................................32 Utilities........................................................................................................................................................37 Waste Collection Services.......................................................................................................................37 Olympic Gravity Water System...............................................................................................................37 Water......................................................................................................................................................41 Wastewater.............................................................................................................................................42 Stormwater.............................................................................................................................................48 Why Trees Matter: The Multifaceted Benefits of an Urban Forest..................................................48 Ensuring Sustainable Growth and Equity..........................................................................................49 Transportation............................................................................................................................................51 Revenue for Streets Capital....................................................................................................................51 Streets Maintenance...............................................................................................................................52 Pavement Rehabilitation and Preservation............................................................................................53 Street Improvements..............................................................................................................................53 Fleet (Equipment Repair and Replacement)...............................................................................................55 2 December 16, 2024 Information Technology..............................................................................................................................57 Housing, Economic Development, and the Environment...........................................................................60 Impact Fees.................................................................................................................................................66 Conclusion...................................................................................................................................................67 Appendices..................................................................................................................................................68 Appendix A: 2025 Capital Project Budget Sheets...................................................................................68 Appendix B: 2025-2030 Six Year Transportation Improvement Program..............................................68 Schedule The following schedule is typical with the every other year development of a Capital Facilities Plan. Startassembling the tables in August Initial Draft presented to the City Council with capital budget for the next calendar year City Council Workshop November 12, 2024 SEPA Determination of Non-significance for non-project actionpublished in November 18,2024 Public Hearingand City Council Adoptionanticipated 0n December2, 2024. 3 December 16, 2024 Prelude Historically, the City has adopted a Capital Improvement Plan (CIP)in order to comply with the Growth Management Act. The CIPshave been adopted coinciding with the budget process and typically included funded projects scheduled over a 6-year period. These CIPs have included little detail regarding the projects butserved useful as a capital projection for funded projects. The Capital Facilities Planadopted in 2022accomplished the same purposeas previous yearsbut took a more expansive and longer-term look at infrastructure needs for the cityby including unfunded projects. The plan also provided a high-level narrative associated with each type of infrastructure need based on how infrastructure is funded and categorized according to the requirements established by state law and city codes. The objective of this revised format is to build on the plan annuallyto create a continuum of infrastructure developmentwhile clearly representing long term needs to the public in an abbreviated form. This Capital Facilities Plan is an update to the 2022 planincorporating new information obtained over the last 2 years as well as removing projects that have been completed or will be completed by the end of year 2024. The Capital Facilities Plan is fully intended to be a living document with annual or bi- annual updates to reflect changes in the City funding and planning landscape. Introduction The quality, availability and affordability of infrastructure is fundamental to the health, wellbeing, success and sustainability of our community. With limits to funding based on the relatively small scale of our tax base, we need to make strategic and, at times, difficult decisions about infrastructure investment priorities. We do thisin the best overall interest of our entire community over the long term. The City of Port Townsend has a number of infrastructureneedsasidentified in various focused city plans. Capital planning is the term used to identify the timing of infrastructure investment. Capital planning for the replacement and development of new public infrastructure is acore governmental purpose of theCity in providing for public health, safety, and welfare. The overall purpose of this plan is to consolidate all infrastructure planning into a concise document to illustrate the overall infrastructure needs and aspirations forthe community. This plan is intended to be used bystaff, policy makers,and the publictodevelop effective and efficient $70 million in funded infrastructure and $133 in unfunded need. Another primary purpose of this plan is to comply with the stateGrowth Management Act(GMA). The Growth Management Act, RCW 36.70a.600(3), requires a fully planning City to adopt a Capital Facilities Plan Element that consists of: (a) An inventory of existing capital facilities owned by public entities, showing the locations and capacities of thecapital facilities; (b) a 4 December 16, 2024 forecast of the future needs for such capital facilities; (c) the proposed locations and capacities of expanded or new capital facilities; (d) at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs and to ensure that the land use element, capital facilities plan element, and financingplan within the capital facilities plan element are coordinated and consistent. Park and recreation facilities shall be included in the capital facilities plan element. This capital facilities plan draws upon other city planning documents included by reference and included Examples of these plans include but are not limited to the Water System Plan,General Sewer Plan, Six Year Transportation Improvement Plan, Rainier Subarea Plan, Non- website at https://cityofpt.us/citycouncil/page/city-plans. These plans are where inventories and further detail can be found concerning existing city infrastructure. Periodically, the City updates the Comprehensive Plan to address land use elements and other state requirements. In summary, capital facilities planning is a component of the Comprehensive Plan and serves as a tool for a community to strategically address existing and future conditions of the community while planning for growth as required by the State. The final purpose of this plan is to facilitate procurement of grants. Often, granting agencies will not allow for the application of funding unless projects are specifically identified in an adopted plan of the City. Some projects included in the Capital Facilities plan do not have a home in other adopted plans, but are community priorities and may be emerging issues. These projects are included in this plan to the extent that information is available. Definitions Capital more and a useful life of 3 years or more. For the purposes of this plan, Capital is defined at having an initial purchase value of $10,000 or more and a useful life of 5 years or more. This keeps most of the repair and maintenance capital items outside of this plan. Capital Facilities PlanThe term facilities when included inside the title of the plan includes all city infrastructure and not just city buildings. Comprehensive Facilities Assessmentmeansan evaluation of the condition and capital needs of the City buildings. Comprehensive Planmeansthe most recent version of the City adopted Comprehensive Plan as required and identified in Chapter 20.04 PTMC. Facilitiesmeanscity buildings for the purpose of this plan. This definition is notconfused with the overall name of the plan. 5 December 16, 2024 Functional Plan Comprehensive Plan. Rate Studymeans a study utilized to establish rates for services. Rate studies are typically performed for a five-yearperiod for utility systems to ensure sustainable operations. SubareaPlan means an adopted plan with a focus on a specific area of the City that clarifies and supports the Comprehensive Plan. LevelofServiceStandards A local government cannot determine what it will need in the future for public facilities and services without knowing what levels of service (LOS) it must meet.To serve new growth and development, the Growth Management Act (GMA) requires that certain facilities and services be provided concurrent with expected new development using population projectionsfor the 20-year planning period or ultimate build-out under the growth patterns established by the Land Use Element (Chapter 8, Policy 1.2). The City's Comprehensive Plan requires, in the case of transportation improvements, a financial commitment to provide them within six years. Facilities that are subject to concurrency in the Cityare transportation, water, wastewater, and stormwater. The Capital Facilities Financing Plan in GMA requires a municipality to reassess the land use element if probable funding falls short of meeting existing needs.The Capital Facilities Plan is not merely a wish list, and should account for meeting critical maintenance and planning for the density allowed for in the Comprehensive Plan. these facilities per Chapter 8 Goals 3 and 4 are as follows. Ubcmf!9.2 Xbufs!boe!Xbtufxbufs!Mfwfm!pg!Tfswjdf!Tuboebset GbdjmjuzTuboebse Sbx!Xbufs!TvqqmzTvggjdjfou!dbqbdjuz!up!gvmmz!tfswf!dvtupnfs!efnboet Sbx!Xbufs!TupsbhfB!Njojnvn!pg!71!ebzt!pg!tupsbhf!gps!Djuz!dvtupnfs!efnboet Xbufs!TztufnB!gmpx!wpmvnf!uibu!nffut!qfbl!efnboe!boe!gjsf!gmpxt/ B!mfwfm!uibu!bmmpxt!dpmmfdujpo!boe!usfbunfou!pg!qfbl!xbtufxbufs! Xbtufxbufs!Tztufn gmpxt!boe!nffut!Efqu/!pg!Fdpmphz!dsjufsjb 6 December 16, 2024 Ubcmf!9.3 Usbotqpsubujpo!Mfwfm!pg!Tfswjdf!Tuboebset Spbe!UzqfTuboebse Vscbo!DpssjepsE Puifs!Spbet!x0jo!Vscbo!Hspxui!Bsfb!)VHB*E B!mfwfm!pg!dpowfzbodf-!efufoujpo-!boe!usfbunfou!uibu!nffut!uif!Efqbsunfou! Tupsnxbufs!boe! pg!Fdpmphz!)EPF*!Tupsnxbufs!Nbovbm!bepqufe!cz!uif!Djuz!ps!bt!efgjofe!jo! Tvsgbdf!Xbufs These standards should then be applied to additional population and employment growth anticipated. Jefferson County selected a medium population growth, which sets the 2045 growth target at 40,486. The City of Port Townsend is allocated 40% of that population growth, resulting in 12,931 people in 20245, which is an additional 2,781 people from the 2020 US Census count of 10,148 people. The Housing Action Planning Tool in the 2025 Port Townsend Comprehensive Plan to be updated in 2025 projectsthe 20-year housing forecast to add an additional 1,648 housing unitsby the year 2045from the current count of 5,371 householdsfor a total of 7,018 housing units.2020 US Census counted 10,148 people and the 2021 WA Office of Financial Management estimates 2021 population at 10,220. The 2016 update projected a need of 55 acres over 20 years to support the high wage jobs projected.The Rainier Street and Upper Sims Way Corridor is intended to provide this need with approximately 82.5 acres of fully served, shovel-ready industrial acreage. Each development must meet the aforementioned level of service standards prior to issuance of a building permit; however, it may demonstrate meeting the standards for transportation facilities within six years issuance of a building permit (Chapter 8, Policy 4.1). The City may condition development permits to provide for appropriate facilities, services, and utilities not subject to concurrency such as EMS, parks, law enforcement, and schools (Chapter 8 Policy 4.2). A development that cannot meet the minimum concurrency requirements can mitigate impacts on levels of service, revise to reduce impacts, or phase the development coincident with the availability of services (Chapter 8, Policy 4.3). All development must pay its proportionate share of the cost of new capital facilities and utilities needed to serve that development. Other public facility providers include but are not limited to Jefferson County Transit, East Jefferson Fire and Rescue, Port of Port Townsend, Jefferson Health Care, Jefferson County PUD, the Port Townsend School District, and Jefferson County. The City engages in partnerships with these other providers inan effort to coordinate the procurement of limited resources. 7 December 16, 2024 FinancialConstraints(RevenueSources) Most if not all governmental agencies experience financial needs for infrastructure that exceed the available resources. This reality is a reiteration of the primarypurpose of the plan. As such, the plan is organized by funded projects and unfunded projects. Funded projects means that the City either has a revenue stream in place to accomplish the project, or has dedicated funds from a specified funding source. These funding sources are often in the form of grants, loans, or use of reserves for one-time investments. Financial constraints means that projects are either funded or canbereasonably funded. For the purposes of this plan, financially constrained projects are included in the funded portions of the plan. As the plan develops over time, the objective is to hone financially constrained projects into the first 6 years of the plan. 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Djuz(t!cpsspxjoh!dbqbdjuz-!boe!nbyjnj{joh!uif!vtf!pg!hsbout!boe!puifs!fyufsobm!sfwfovft/ Qpmjdz!6/3;!!!!Gjobodf!uif!tjy.zfbs!Dbqjubm!Jnqspwfnfout!Qsphsbn!up!bttvsf!b!qptjujwf!cbmbodf! cfuxffo!bwbjmbcmf!sfwfovf!boe!offefe!dbqjubm!gbdjmjujft!boe!vujmjujft/!Jg!qspkfdufe!gvoejoh!jt! jobefrvbuf!up!gjobodf!offefe!dbqjubm!gbdjmjujft!boe!vujmjujft!cbtfepo!bepqufe!mfwfm!pg!tfswjdf! tuboebset!boe!gpsfdbtufe!hspxui-!nblf!bekvtunfout!up!pof!ps!npsf!pg!uif!gpmmpxjoh; b/!!!!Mfwfm!pg!tfswjdf!tuboebse< c/!!!!Mboe!Vtf!Fmfnfou<!boe0ps d/!!!!Tpvsdft!pg!sfwfovf/ Qpmjdz!6/4;!!!!Fotvsf!befrvbuf!gvoejoh!jt!bwbjmbcmf!gps!mpoh.ufsn!pqfsbujpot!boe!nbjoufobodf! dptut!qsjps!up!uif!dpotusvdujpo!pg!ofx!dbqjubm!gbdjmjujft/ Qpmjdz!6/5;!!!!Fotvsf!uibu!ofx!efwfmpqnfou!qbzt!b!qspqpsujpobuf!tibsf!pg!uif!dptu!pg!ofx!dbqjubm! gbdjmjujft!boe!vujmjujft!offefe!up!tfswf!uibu!efwfmpqnfou/ 8 December 16, 2024 Qpmjdz!6/6;!!!!Fotvsf!uibu!efwfmpqfst!qspwjef!dbqjubm!gbdjmjujft!boe!vujmjujft!dpodvssfou!xjui!ofx! efwfmpqnfou!ps!qspwjef!b!dpousbduvbm!bhsffnfou!gps!uif!qibtjoh!pg!gbdjmjujft!boe!vujmjujft-! tvckfdu!up!bqqspwbm!cz!uif!Djuz/ CurrentRevenue Sources Current revenue sources for infrastructure include the following sources. These sources are listed from top to bottom from least restrictive to most restrictive as required by laws and city code. General Fund, Fund There are four categories of fund balance: restricted, committed, assigned, and Balance.unassigned. Restricted Amounts reserved to specific purposes by their providers (such as grantors, bondholders and enabling legislation); Committed Amounts reserved to specific purposes by a government itself, using its highest level of decision-making authority; Assigned Amounts a government proposes to use for a specific purpose; intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority; and Unassigned Amounts that are available for any governmental purpose; these amounts are reported only in the general fund. Limited Tax General Backed by general fund revenues, the City Council can issue debt for Obligation Bonds: infrastructure. The amount of Debt is limited by law and practicality. As discussed above, debt takes away from operating funds and other capital funds and thus use of debt is a strategic choice. Transportation In 2023, the voters of Port Townsend approved a 0.3% Sales Tax increase for Benefit Districtfor Streetsimprovements and repairs. The majority offunding is dedicated to street repair, grant match, and non-motorized improvements as outlined in the Transportation Benefit District fact sheets. This revenue source is estimated at approximately $800,000 per year. Banked Capacity:In February 2019, residents approved adding Port Townsend to East Jefferson Fire & Rescue (EJFR) fire district. EJFR now collects the dedicated Fire and EMS levies from City property taxpayers directly. In addition to the dedicated levies, the City was funding fire service through the general property tax levy. The City no longer makes payments from the general fund for fire protection. The City agreed to suspend the collection of an equivalent amount of property taxes it would have paid EJFR from the general levy a reduction of the City district and a policy adopted by City Council spelled out an approach that allows increased levies of the banked capacity over the course of four years. For the first three years, funding is restricted to four main uses consistent with utility tax relief. In 2020, the City decided not to levy any of the possible 9 December 16, 2024 $303,000 banked capacity given the dire COVID situation and its related impacts. In 2021, the City levied $605,000 in banked capacity for use in 2022. More about that process and corresponding documents can be found on the 2021 Banked Capacitypage in Completed Initiatives requirement sunsets in 2023. Looking forward, much of banked capacity has been invested in street operating associated with equipment and staff to accomplish pavement repairs. The earlier funding dedication will be wrapped up in 2025. Real Estate Excise State law restricts REET 1 and REET 2, or the first and second quarter percent Tax (REET)(.25%) of REET funds to the following uses: Planning, acquisition, construction, re-construction, repair, replacement, rehabilitation or improvement of: streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water system and storm and sanitary sewer systems. Planning, construction, reconstruction, repair, rehabilitation or improvement of park and recreation facilities. State law allows REET 1, or the first quarter percent (.25%) to also be used for: Acquisition of parks and recreation facilities. Planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation or improvement of: law enforcement or fire protection facilities, trails, libraries and administrative and judicial facilities. Revenue BondsRevenue bonds are debt that is secured by dedicated revenue. Utilities often use revenue bonds to pay for infrastructure backed by utility rates. Another form of secured revenue are voted bonds in which the tax payer votes to accomplish a certain projectand taxes are raised to pay for the public project. Motor Vehicle Fuel In addition to Street Fund operations and maintenance this can be used for Tax(MVFT)construction and improvement projects. The City has very limited amounts of MVFT and currently it is all dedicated to operations. The majority of the street operations is funded through general taxation resources and thus impacts the general fund. Multimodal Funds:These funds are restricted to transportation purposes. Sale of Assets: Assets that can be sold generally include real-estate and vehicles. The City owns considerable real-estate that is not currently dedicated to a specific use. The real-estate is owned by the utilities and the general fund. If there is a sale of real-estate, the proceeds must be used by the fund that owns the property. For example, proceeds from the sale of property owned by the water utility, cannot be used for general fund purposes. A number of properties have been declared surplus by the City Council in the last 15 years for the purpose of housing. These properties have not yet been sold. Grants: Grants are very specific to the purpose of the granting agency. Grants are an funded. In particular, grantsfund street projects on a periodic basis with an average of over $1 million per year. Other grants for parks, historic properties, energy, utilities, climate, hazard mitigation, and housing are also available to the City. Housing Tax:RCW 82.14.530 and 540 allow a city and county to impose a sales and use tax up to 0.1% for housing and related services through HB 1406 and 1590. The 148 and 149 funds are authorized by RCW 36.22.178 and 179, which allow 10 December 16, 2024 counties to collect shares of revenue from document recording to fund affordable housing and homeless housing programs. The CIty and County have a joint Interlocal Agreement on administration of these funds authorized. The City collects funds from HB 1406 and provides them to the county for deposit in the 148 Fund for budgeting and allocation subject to the interlocal agreement. System Also known as SDCs, these charges for new utility connections help fund Development system expansion for growth. Charges for Utilities: Street Fee-in-lieuIn 2023, the City Council adopted a fee in lieu program to allow developers to voluntarily contribute fees instead of building improvements. This program is primarily directed at requirements to build sidewalks. The fee in lieu program provides equity in transportation infrastructure and fees are used in places that serve the development as well as the rest of the public. Fee in lieu investment in sidewalks will be dedicated to creating connections where sidewalk gaps exist. This plan documents fee in lieu collection and investments Utility Rates: Utilities are enterprise funds that are specific independent business units within the City. Utilities are required to set rates for services that ensure payment for operations and capital to address system needs. This business model is set forth to ensure essential public services such as water, sewer, and stormwater are addressed. Donations and Fund Fund raising by the public, volunteerism, and donations are all sources of Raisingrevenue the city has utilized for capital improvements historically. Library FoundationThe foundation has the opportunity to fund capital programs if in concert with Library capital improvement needsand planning. Quimper Parks and Created in 2024, thisfoundation provides an opportunity for the public to Tree Foundationdonate to improvements in sustaining and growing parks and treeon the Quimper Peninsula. Future Revenue Sources Future revenue opportunities are available to the City to address capital needs. Below are a few of the more common revenue sources used by cities across the State. As the City looks toward financial sustainability, additional revenue sources may be recognized and brought forward for consideration. In 2023, the City completed a Financial Sustainability Initiative to strategize stabilizing city government finances recognizing that revenues typically do not keep up with inflation. The Financial Sustainability Initiative evaluated a number of options to generate revenue necessary to sustain city services. Depending on the success of these initiatives, the City may be able to enhance services identified in various City strategic and functional plans. Fundamentally, the tax system in Washington State is set up withgrowthas a necessity. Local Governments struggle to sustain services accordingly. 11 December 16, 2024 Transportation Benefit District: While the voters approved a 0.3% sales tax beginning in 2024, additional revenue capacity is available as authorized by State Law. The City could add vehicle car tab fees to the voted sales tax at various levels. Levy Lid lift: Voted property tax increase for specific purposes. Sales tax: Several sales tax options are available for various purpose which are typically voted. B&O Tax Increase: Councilmanic authority to set B&O tax rates. MetropolitanParks District: Voted opportunity for funding of parks through a property tax levy. Tax Increment FinancingDistricts: Councilmanic authority to establish up to two districts in which increases in tax revenue is used to fund infrastructure. Impact fees for transportation, parks, fire protection, and schools are permitted by State law. Impact fees are currently not in place in Port Townsend. Cultural Access Program: County wide votedsales or property tax to fund cultural access organizations such as arts, heritage and science organizations. Economic Development associated with expanding the job base, tax base, and creating a city where there is more opportunity to live and work in the same location is a fundamental challenge and objective identified in the Financial Sustainability Initiative. Economic Development ranges from encouraging the development of apartments, possibly lodging, and expansion of job creating industrial base into Glen Cove with necessary urban services. Additionally, maximizing under utilized commercial and residential property with infill and private investments 1% for the Arts:The City has voted to include a limited number of general municipal projects that are subject to this tax. The City could expand the definition of capital to include utility funded capital projects in order to increase revenues. Development Services Fees: both PW and PSD related Fines & Fees: Councilmanic authority to implement or increase parking fees & others Foundationsand Public Fund Raising: Foundation support, donations, and pubic fundraising are all sources of capital. Historically, significant fund raising has been accomplished through volunteerism. This can be expanded through strategic city support of fund raising. Partnerships: Working with partner agencies to achieve mutual goals provides a great opportunity for increased revenue for capital. Marketing: Marketing the City through partner organizations forbusiness recruitment, retention, and growthhas the potential to increase tax revenue. Sustained tax revenue increases are typically used for operations to support increases in demands for public service; however, one-time revenues or cyclic increases in tax revenue serve as an opportunity for a source of funds for capital investments. Existing Debt Summary The City currently has significant debt in terms of revenue bonds, LTGO bonds,andvoted bonds. Debt has a significant impact on the ability to pay for capital and debt services takes away from recurring revenues. Staff recommends developing a debt strategy for the future to consider when debt is 12 December 16, 2024 appropriateThe following considerations should be considered in the development of a debt policy: General Obligation vs. Revenue debt Principle, payoff date, and revenue sources Term of debt should notexceedthelifespan of asset. Ie 20-year bond for 15- year roof. Debt term should generally not exceed 20 years Evaluation of opportunity cost for issuing debt. What is this interest rate differential and how does it compare to projected inflation. Should general obligation debt be limited to a specific percentage of revenues. Revenue Debt Outstanding (excluded from General Purpose Debt limits) Amount Outstanding at End of Year 201820192020 2021 2022 ActualActualActualForecastBudget SRF 2002: DOE Wastewater Conveyance System Impr. 337,212 291,098 244,376 196,950 148,811 PWTF 2002: Morgan Hill Wtr System Impr. 333,510 266,808 200,106 133,404 66,702 PWTF 2012 City Lake Loan 736,842 684,211 631,579 578,947 526,316 DWSRF 2012: LT2 Water Treatment Facility 2,917,945 2,782,025 2,627,468 2,472,911 2,318,354 DWSRF 2012: LT2 Water Treatment Facility 1,566,900 1,454,978 1,343,057 1,231,135 1,119,214 PWTF 2013: LT2 UV Disinfection 3,696,963 3,450,499 3,204,035 2,957,571 2,711,107 PWTF 2013: 5 MG Reservoir Replacement 1,125,937 1,050,875 975,812 900,750 825,687 DWSRF 2015: 5MG Reservior Replacement 4,414,363 4,196,495 3,986,670 3,765,189 3,543,707 DWSRF 2015: Mandated Drinking Water Treatment Facility 3,537,275 3,360,411 3,183,548 3,006,684 2,829,820 Rev Bond 2020: LT2 & Big Quil - - - 1,914,980 1,834,800 CERB 2015: Howard St Corridor Public Infrastructure 1,200,000 1,165,407 1,119,007 1,071,216 18,666,947 18,737,400 17,562,058 18,277,528 16,995,734 13 December 16, 2024 CityCapitalPlanSummary The following table illustrates the vast needs of the City by category. This table wraps up all the following sections of the Capital Facilities Plan to provide an overall view of the challenges the City faces in terms of capital needs. This is not an uncommon situation for most cities. Thisfirst-year draft of the capital facilities planincludes approximate estimates for capital needs as a place holder where information is missing. Examples include needs for buildings, the future of parks, wastewater, fleet, housing/economic development/environment, and streets. Thesecategories are currently under evaluation or are anticipated to be under evaluation in the near future to help provide more refined estimates. Each section of this plan will identify where data is needed or currently under analysis. Note: The funded totals for 2025-2030 does not include carry forward budgets from 2024. Many projects budgeted in 2024 have not been completed and thus investment carries forward and will be added to the 2025 budget through the first budget supplement usually in the first quarter of the year. 14 December 16, 2024 Facilities(Buildings) This section of the Capital Facilities Plan is dedicated to city buildings, lands, and art. The term facilities is confusing due to its name duplicated in the overall plan. This section is also applied to facilities which are under the purview of the General taxation as compared to facilities that are directly tied to the utilities such as the water treatment facility. Looking forward, facilities represents a significant public investment. The City Council recognizes the liabilities on future generation of failure to proactively maintain buildings and thus included in the 2025 budget funding for the development of a facilities program. Buildings City buildings are a major asset of the community. City buildings also carry significant financial liability in terms of maintenance and upkeep. A facilities assessment is needed to accurately identify building needs and estimate time frames for periodicpreventative maintenance such as rehabilitation of roofs, HVAC systems, carpets, elevators, weather protection, and other maintenance needs. The larger maintenance projects are classified as capital investments and thus need to be included in the Capital Facilities Plan. The following narrative describes each of the City facilities and includes known and unknown placeholders for significant needs. The City Hall Annex-Owner: City of Port Townsend, 12,000 square feet renovation was finished in 2006. Total construction costs of $4,626,000. It sits at 250 Madison Street quietly beside the stately 1894 Historical City Hall in downtown Port Townsend. Their adjacency is intentional; the Annex was designed to seismically support the historic structure, thus minimizing aesthetically invasive upgrades to its façade. The Annex design references the materials and proportions of its Victorian neighbor, including strong vertical lines, tall narrow windows, and precast details. Close collaboration with the Port Townsend Historic Preservation Committee resulted in a respectful yet modern new Annex and a sensitive rehabilitation of the historic City Hall that included seismic and technology upgrades 15 December 16, 2024 Completed in 2021, upgrades to the front lobby included an administrative counter that consist of three workstations to properly welcome and directthe public as they enter the building. The counter replaces an existing conference room that was designed with the new construction. Additional wall construction nd was done on the 2floor to enclose several open workspaces making way for new staff members. During the 2021 season, major rebuilds were done to both boiler units that provide heating totheCity Hall Annex and Historical City Hallbuildings. In 2022, City staff completed acoustical upgrades by adding noise dampening boards in the front lobby and workstation areas to lessen the reverb and traveling echoes. As the building was not built with mechanical cooling, staff have been working to find ways to limit the warming of the building during the summer months. New heat and sun reducing shades were installed throughout the building along with the existing ventilation fans being converted to programmable timers to correspond and run with the HVAC unit helping to remove warmer air as it tends to stack up on the third floor. Also completed in 2022 was the City Hall Space Planning Phase II nd study. This study lookedat reconfiguring the 2floor conference admin room with renovations, acoustic controls,and office furniture on floors 2R and 3. Floor 2R and 3 were never finished with the annex project in 2006. Now, after COVID and a changing work environment, these updates are needed more than in the past.Phase IIIalso continues with HVAC updates.Major renovations of floors 2R and3 were completed in 2023with newly installed workstations, carpet, quiet rooms, interior paint,wall murals,cabinets and acoustical panels. In 2024 staff completed a buildout of a 25+ person conference nd room on the 2floor. New furniture and carpet wereadded at that time. Historical City Halland Museum-Owner: City of Port Townsend, the 12,500 SF of building is located at 540 Water Street and is currently operating as the Jefferson County Museum of Art and Historyin addition to elements of City Hall. The City of Port Townsend carries a 15-year lease agreement with the Jefferson County Historical Society which is set to renew for an additional 15-year period on January 1st, 2023. On the first floor you will find many rotating displays of art and historical artifacts along with the original Fire Hall and Court Room from 1892.The second floor consists of City administrative offices and a working City Council Chambers that continues to hold public meetings on the first and third Mondays of each monthand is the oldest Council Chambers in its original form operating in Washington State. Originally the building was built with three floors until around the late 1940s the third-floor roof was removed due to deterioration and deferred maintenance, making it a two-story building as it sits today. The city hall was listed on the National Register of Historic Places, administered by the National Park Service, in 1971. Land for the city hall was purchased from Henry Landes in 1887. Voters in Port Townsend passed a bond issue to fund a new $30,000 city hall in 1891. Construction began in 1891 and finished on 02/1892, with space allocated for the city administration and fire department, as well as a jail and municipal court. City council meetings have occurred in a chamber on the second floor. Architects Batwell and Patrick designed Port Townsend's City Hall, an eclectic building with some Neo- Classical, Romanesque, and Queen Anne Style motifs. 16 December 16, 2024 In 2005, as part of the construction of the new City Hall Annex, contractors replaced the roof with a flat rubber membrane. Much needed repairs to the exterior brick and mortar on the south facing and waterward side as it begins to show signs of deterioration. The public elevator has experienced a few major repairs and needs to be replaced in the next 10 yearsdepending on the outcomes of an assessment. Most of the original single pane windows are beginning to fail as the glass thinks and frames begin to break. There is no forced air or ventilation system in this building which is a concern for the displays and the preservation of the artifacts. The need for soundproofing on the first and second floors is of concern as the original wood flooring and lath and plaster walls do not absorb the acoustics of the room. In 2023 the city invested in significant upgrades to the historical council chamber'saudio and video systems. At that same time new furniture was added, and ADA accessto the chamberswas improved. In 2024 Jefferson County Historical Society was awarded a grant to upgrade and improve the ADA access to the museum. Construction to begin in 2025. Looking forward, minor upgrades are planned for improved ADA access and improved HVAC/energy operations. Mountain View Campus-7.6 Acres. Owner: Port Townsend School District. Located at 1925 Blaine St, Mountain View houses many nonprofit entities including the Red Cross, Food Bank, KPTZ, YMCA, the ReCyclery and New Image clothing. Mountain View is also home to the City of Port Townsend Police Department and other administrative offices. The land parcels, buildings, and facilities all remain owned by the Port Townsend School District and are only leased to the City for management and operations. Mountain View Pool and Park exist at the site of a former school, Mountain View Elementary. Mountain View Pool is an indoor aquatic facility that is now operated by the YMCA and consists of a non- competitive 20 yard fitness, lap swim, open swim, and special events. remains in effect until December 31, 2028, or until a new aquatic facility is completed and the current facilities are demolished, whichever is sooner.Mountain View Park is anchored by a 1-acre fenced dog park, a playground, open field, and sport courts for basketball and newly resurfaced pickleball court sponsored by the Port Townsend Pickle Ball Club. Beginning in August of 2009 the City of Port Townsend entered into a five-year lease agreement with the Port Townsend School District for the property known as Mountain View Campus. In 2014, the City expanded the lease agreement with the School District to 15 years with an option for an additional 15- year renewal. This extension positioned the City to qualify for grantsand other funding opportunities to 17 December 16, 2024 invest in the buildings and grounds. With this change in place, the City passed a bond in 2015 for $3.6M and received an additional $414,150 Community Development Block Grant through the State of Washington for needed infrastructure and deferred maintenance improvements. Also, in 2015 City officials determined that extensive repairs were needed to the Mountain View Campus. Phase I repairs included the complete replacement of two giant propane boilers used to heat the pool and the rest of the buildings aswell as the outdated HVAC system needed an overhaul. As well as the roof on the old elementary school needed replaced. $2.5 million was spent between replacing the boiler units, HVAC upgrades and the new roof on just one of the buildings. The remaining funds from the 2015 bond and CDBG grant were used for the Phase III repairs. The repairs included construction of an ADA ramp and new accessible doors that serve the pool restrooms and main entrance to the buildings. Remodeling of Foodbank, Working Image, and Police station offices. Remodel to include electrical, plumbing, and other interior needs. Phase III also included repainting of the exterior of the buildings and a new fire alarm system. On September 1st, 2017, the City of PT and the PTSD entered into 15-year lease agreement expiring on August 31, 2032. With this agreement it was determined that the sub-lease agreements the City has with Dove House, Foodbank, and the Red Cross would be extended 10 years set to renew in 2029. In 2018, the City accepted a donation for the expressed purpose of creating a fenced dog park and completed the effort in August 2019. In 2022 the Port Townsend Pickleball Clubraised funds to resurface the Mountain View public pickleball courts, as well as adding new nets and posts. In addition, the group is planning on adding a new playable fence to increase the quality of the game. In spring of 2023 pool staff(YMCA)reported the poolroof had leaked causing extensive damage to the interior of the pool ceiling and walls. Further inspection foundthat the roof had reached itslife expectancy. In2023 contractors installed a special rubber coating as a temporary bandage fixto last another 5-7 years max. Looking forward, the Mountain View Campus needs significant electrical and HVAC upgrades. The original plumbing and wiring is a continual maintenance challenge and will ultimately need to be upgraded. Pope Marine Building-Owner City of Port Townsend More information is needed for this facility. 2022 siding assessment was conductedby Terrapin Architectsto determine the costs and repairs for the deteriorating siding on the waterward side of the building. Outstanding Repairs: Exterior sidingon the waterward side, interior floorboards, windows, HVAC, exterior deck boards, and structural bracing underneathis beginning to rot. Cotton Building-Owner City of Port Townsend 18 December 16, 2024 BARTLETT/COTTON BUILDING 607 Water St. built in 1888 by Charles C. Bartletwas a three- story, one bay brick building. In 1889, the first tenant was the Bartlett House, considered as the focal point of the city. It had a saloon, wine parlor, clubrooms, cigars, and sporting newspapers. In 1932,Water Street Garagetook overand then in 1939 Olympic Pile Driving Company office and later, the Cotton Corporation (George Cotton) stayeduntil 1974. In 1955, GeorgeCotton removed the top two floors, which needed repair after a windstormcaused irreparabledamage. The City of Port Townsend Police Department moved to the site. The Cotton Building renovation project had its genesis in the planning to relocate the Police Department away from the Downtown Historic District waterfront and its associated tsunami and seismic hazards. It was recognized that the Department had to continue to operate effectively during an emergency event that may otherwise destroy the Police operations center and restrict access to/from the rest of the City. The move of the Police Station raised the question of what to do with the Cotton Building. The historic character of the building precluded its demolition so a plan for an alternate use was pursued, but it was clear that the unreinforced masonry building needed structural improvements to make it safe for continued use. In 2010 the building was completely renovated for city, civic and community uses. Theproject was funded through a 2008 City Council bond, along with funds from the Washington State Military Department, FEMA and the Department of Ecology.The initial total project cost with construction, design, overhead and technical support came in at$980K. Once constructionand demolitionbegan in the fall of 2009 it became apparent that the condition of the building was far worse than anticipated. Issues developed around therottingfloorboards, crawl space, lead based paint and additional asbestos werefound in the ceiling, roof, floor and walls.Unknownuntil the time of demolition were four large underground fuel tanks which were halffull at the time. Outstanding repairs: Depending on the outcomes of an assessment, the rubber membrane roof will need to be replacedin the next five years,estimated to cost $75K. Brick and mortar work on the waterward side. 19 December 16, 2024 Golf Course-Owner City of Port Townsend-Leased to the Friends of the Golf Park. st On January 1, 2024 the City of Port Townsend signed a long-term lease agreement with the Friends of the Golf Park. This lease agreement includes metrics and phases that are outlined in the lease agreement. The Port Townsend Municipal Golf Parkwas developed in 1904 and includes a regulation-length 9-hole course, driving range, maintenance buildings, and clubhouse with a commercial kitchen for restaurant services, and retail sales. The Golf Park, once privately owned and operated, was converted to a public course in 1927 and first administered by Jefferson County but is now owned and operated by the City of Port Townsend. The City leases the Golf Parkto a local business for management and operations. When converted to a public course, there were deed restrictions on the property. There is a deed restriction that the largest parcel will be used for municipal purposes only. According to a recent study completed by the National Golf Foundation (NGF) in 2019, the NGF found that the facility is challenged by its declining physical condition and somewhat remote location which limits its potential market support. NGF has estimatedthat it would cost $935,000 -$1.2M to bring it up to standard to attract more visitors and become a viable Golf Course. The upgrades would include improvements to the irrigation system and pump house($735,000), tree and stump removal, purchase of appropriate maintenance equipment($120,000), clubhouse repair, and course repair. Based on this analysis, the City Council at the time decided not to pursue the recommendation because of the cost for both the capital and operations. Port Townsend Golf Parkhas historically used an average of 9 million gallons per year of treated drinking water from the Big and Little Quilcene Rivers for irrigation. In 2002 Port Townsend applied for a ground water right water of 150 gallons per minute with a maximum annual withdrawal of 34 acre-feet to irrigate 35 acres of the city- 20 December 16, 2024 pump and controls were installed in 2022. The cost to develop the well was $450,000. The well will also serve as an emergency water supply if the city's Olympic Gravity Water System is not functional. Library-Owner City of Port Townsend The historic Carnegie Library building is a jewel in the community. The library is themost frequently and heavily used City facility. The Port Townsend Public Library was established in 1898 by a group of "leading community ladies." By 1913 they had acquired the land, secured City funding, and received a grant from the Carnegie Library Foundation to construct a new building in keeping with Carnegie architectural design standards of the period. The Port Townsend Carnegie Library served its community so well that a 4,500 sq. ft. addition was added in 1990 to accommodate the high volume of use that continues to increase significantly each year. In 2014 a major renovation was completed. Click hereto view a slideshow of the project. Read A Source of PT Pride--History of the Port Townsend Carnegie Library by Pam McCollum Clisefor more in-depthhistory of the library and historic Carnegiebuilding. From the library's website https://ptpubliclibrary.org/library/page/history-library This beloved building is in great condition given its age. Nevertheless, several repairs are needed including replacement of the HVAC system which experiences problems every winter season and the anticipation of replacement/modernization of the elevatorcar. The addition of an ACand air filtration unit would help address equity issues for the community during a time of climate changeallowing the libraryto serve as a climate resiliencycenter.The annex part of the building is still waiting for much needed window replacements. The bathrooms are also waiting to be remodeled. Permits and plans for the windows and bathrooms have been issued and completed and the library is waiting to hear back about a Department of Commerce Library Capital grant to help with the costs. Along with this grant, funds from the Port Townsend Library Friends and Foundationand bond proceeds are planned for this project.TheCarnegie building needs to be included in an overall building assessmentto ensure that preventative maintenance is not overlookedin order to preserve this beloved community treasure for another one hundred years into the future. Project History: 21 December 16, 2024 1990-Annex addition. This projectmodernized anddoubled the square footage of the library with a single level structure attached to the Carnegie building.Major site work created the current parking lots and sidewalks around the building.The annex currently houses the bulk of the library collections(fiction, nonfiction, A.V. YA, Large Print), circulationand staff workareas and teen-room. 2009-2012 Combined structural retrofit to life safety standard and nonstructural retrofit of shelving systems. $598,089 total project costs. FEMA funded seismic upgrades to the Carnegie building.New roofing for the Carnegie buildingin 2013. Carnegie historic window restoration and storm windows. 2012 Pink House interior renovations. Large scale interior work was completed to make the Pink House downstairs into two public meeting room and presentation spaces. The work included bathroom renovations, kitchen renovations, wall and fireplace removal,new carpeting, electrical work, painting, trim, and furniture complete interior renovations. 2014 Library RenovationsNew carpet throughout building, new paint (interior and exterior throughout), power/data improvements for public computers and staff work areas, ADA bathroom improvements,automatic door openers,new signage, new shelving,and library furniture, wall removal to open circulation and work areas, new built-in countertops and shelving for staff work room. Fire and panic alarms installed.Extensive landscaping work. 2014/2015 Pink Houseand Carnegie roompresentation and programming space creation. Work includednew integrated projectors and podium, screensand speakers, wiring work and data. 2017 Historic rock wall fronting Lawrence Street restored. Also,concrete work was completedto fix Carnegieexterior stairs and handrails. Carried over front the 2014 project list but scaled back from original plans which would have rebuild the Carnegie stairsinstead of repairing. This project won a JCHS Historic Preservation Award in 2018. 2017New Annex roofcompleted, carried over from 2014 project list. 2023/2024Contractors installed new windows in the Annex part of the Library as well as completely renovated the existing public restroomsmaking them ADA accessible and aesthetically pleasing. 2024 Library was selected for a Library Capital Improvement Grant to upgrade the current HVAC system for energy efficiency and adding a cooling center. Additionally, this grant will provide the opportunity to upgrade the current elevator that is in need of repairs. Project is scheduled for 2026. Outstanding Repairs: Elevator replacement, HVAC Unit, . 22 December 16, 2024 Charles Pink House-Owner City of Port Townsend The Charles Pink House is a unique asset for the library. Constructed in 1868 in the Late Greek Revival style of architecture, it is one of the last remaining houses of its kind in the state. Built by Horace Tucker, who is known for building many of the oldest houses in Port Townsend, the house was purchased by Charles Pink in 1874. The house remained in the Pink family for the next 92 years. In the late 1880s the Pink family expanded the house, rebuilding the porch and adding Victorian bays. Near the turn of 20th century, the house was once again renovated, with the original pillars and front doors replaced by substitutes in the style of the Arts and Crafts movement that was popular at the time. These changes made the Pink House a unique building architecturally in Port Townsend. Because it was difficult to peg down as an example of a specific style, the house sat neglected for most of the latter half of the 20th century. The City of Port Townsend purchased the Pink House in 1981 for the purpose of serving as an expansion to the adjacent Carnegie Library. Because of difficult economic times, the City lacked the funds to rebuild the dilapidated structure. In exchange for a complete restoration of the building, the City gave a long-term lease on the building to Little and Little Construction. After a massive renovation, the building was leased out until 2003 when the lease expired, the City regained control of the building. It then served as the administration house for the local fire department. The library took over the house in 2007 and uses it to supplement the Carnegie Library. First floor program and meeting spaces and second floor offices give the library needed flexibility in offering services to the public. In 2012 the Pink House underwent another renovation, this time focused on making the first floor interior spaces better suited for public programming and meetings. The project included interior wall removal and structure repairs, fireplace removal and chimney repairs, bathroom and kitchen renovations, new carpet, paint, flexible furniture and technology systems for presentations. 2018/19 saw the restoration of the of the rock retaining wallfronting Lawrence and Harrison Streets. Much care was taken with this project by reusing the historic rocks from the original wall that fallen over the years. 23 December 16, 2024 The Pink House is listed as a secondary building in the Port Townsend National Historic district. A secondary ranking indicates a building with moderate historical or architectural qualities which have maintained good integrity. The Pink House has been a constant reminder to everyone who travels Lawrence Street of the origins of Port Townsend. Currently the exterior of the Pink House is in dire need of repairs. The siding, soffits, roof, porches and trim all have reached their limits and are fading quickly in our damp climate. The library hopes to secure funding through grants, donations and City support to continue the legacy of the Pink House for future generations. More on the library's website https://ptpubliclibrary.org/library/page/history-charles-pink-house 2014/2015 Pink House and Carnegie room presentation and programming space creation. Work included new integrated projectors and podium, screens and speakers, wiring work and data. 2022 Pink House new carpet downstairs, and new blackout curtains. 2022-Terrapin Architect completed siding and facia assessment. 2 2025-The 2025 budget includes significant repair/restorationwork to the Charles Pink House including replacement siding, roof, gutters, facia,and front porch. Also new exterior paint and roofing. 24 December 16, 2024 Public Works Shops-Owner City of Port Townsend Located at 1818 Beach Street, this site houses the Public Works Department, Fleet Department, Storm Water and Admin offices. The MainPublic Works Shop building features an attached open-air canopy, storage mezzanine, automotive lifts, mechanics shop, and storage area. The facilities are aging and in poor condition. Two modular units serve as office space. The City has explored in the past relocating th City Shops to the Water Treatment Facility located on 20Street. Relocation would allow for the property at the current location to be cleared on surpluses for housing or another use. No further plans have been developed, other thanwhen the Water Treatment Facility was constructed, space was set aside for the possibility of relocating City shops. The next step in vetting a plan for relocation would be to do a schematic design process which would quantify the space needs and provide a rough layout of buildings while establishing an approximate cost estimate and ensuring feasibility. The City of Port Townsend 2025budgetincludesschematic design of a Municipal Service Center that would house our Public Works team (Feet, Streets and Stormwaterdivision, Water crews,and Parks and Facilities team. This is a first step to long range planning for the likely relocation and construction of new public works shops. If approved and successful, the current shop property could be redeveloped into housing. 25 December 16, 2024 City owned property The City owns a considerable amount of property. are addressed in the parks section of this plan. Properties owned by utilities that have improvements on it are addressed in the respective utilities section of this plan. The remaining properties areincluded in this plan as an inventory. Because property represents generally a non-depreciating asset, it is a source of capitalfunds. Properties also carry liabilities of maintenance for weed control, vegetation management, and camping control. The City created an inventory of properties suitable for affordable housing as formalized in Resolutions 09-035, 10-024, and 15-018. A most recent acquisition of property was made with grant funding for housing and is included in the housing section of this plan. Per Chapter 3.44 Port Townsend Municipal Code, prior to surplus, the City Council should determine if a property may be suitable for affordable housing. without formal access to utilities and roadways. An inventory identifying 157 properties was performed dating back to 1999. A current assessment of City property ownership identifying usable property and those that need to remain in open space would be of value resources. 26 December 16, 2024 Developing a pipeline of City property to support the mandated and community desires of developing affordable housing is a key work item in 2025. In the next Capital Facilities Plan Update, the pipeline of properties will be documented below. Art The Cityowns public art and also facilitates the display of art on loan. An inventoryof collection is below. Installation of new art is generally funded by grants, through the community, or through the 1% for the arts program. Chapter 3.50 PTMC establishes a public arts policy for the visual, written, and performing arts. This chapter also establishes a funding source for the creation of art in the amount of 1% of the capitalized cost of the project. Chapter 3.50.030 defines exemptions and clarifications for how capital is determined. The primary factor impacting the amount of funds generated through this program is the exclusion of grants, utility projects, and repair projects. Eligible capital projects dedicate 1% of the capitalized costs to the art fund to be used for art or artwork as part of the projects. A potential source for increased funding for the arts is to include utility projects within the definition of capitalized costs. Port Townsend also has a Creative District named by the Washington State Arts Commission in 2020. The Port Townsend Creative District encompasses Downtown, Uptown, and Fort Worden with the intent of supporting the creative economy. an Arts Commission was created through Chapter 3.50.050 PTMC. The Arts Commission's mission,as an appointed City Commission,is to facilitate public arts programs that enhance the cultural life of community residents.The Arts Commission promotes and encourages public programs to further the development and public awareness of and interest in the arts and acts in an advisory capacity to the City government in connection with the artistic and cultural development of the City. Members are selected based on their knowledge and expertise with respect to the performing, visual and literary arts. In the PROS Plan the Port Townsend Arts Commission prepared a Public Art Plan adopted by the City Council in 2019. The plan serves as a guide to sites for their readiness and appropriateness to site art. Each site evaluated was rated based on: Readiness of location based on current zoning and development. Viability and appropriateness for public art. Each site was then rated either as a site ready within the short-term or long-term or as not recommended. Sites can be re-visited regularly. Of 70 survey sites, the Public Art Plan identifies 26 that are suitable in the short term. Beyond the site suitability each piece of art will come with its own set of requirements around infrastructure, safety, maintenance and security. The sites in the categories were notrankedin the plan. Below is a list of the sites that immediately overlap with the inventory: Long-term: City Entrance TrianglePark III at Kearney/Sims Way Short 27 December 16, 2024 Term: Chetzemoka Park KahTai Lagoon Nature Park Larry Scott Memorial Trail and Port Wetlands Mountain View Commons Port Townsend Golf Course Tyler Street Plaza City of Port Townsend Public Art TitleArtistLocationYearMaintenance PlanNotesWCIA schedule Boundary Sara Mall Taylor 1996Maintenance info provided N Markers JohaniStreet in email from Dan for Puget near Groussman on 2/11/22. Sound Union Wharf Chief Dick Golf 1996Made of bronze refer to Artist passed Y Chetzemok Browncourseinfo for Georgia Gerber away in 1998. a piece. City Hall David Front 2005Steve Lopes recommends David Eisenhour Y railingEisenhoulobby of carnauba paste wax (used will look at railing r (discs) City Hallin auto waxing) if needed.and let the City and Steve know if any Lopes maintenance is (fabricatirequired (May on) based 2021). on Russell Jaqua design Courting Tony By the 2014Contacted artist through Agreement for Y Guillemots AngellNorthweswebsite April 2021; no Commissioned t response yet.Artwork dated Maritime May 12, 2014. CenterInstalled by Greenstone Landscaping (Aragorn Deane). Galatea & Mark Bottom 1993 No written plan. Emailed both Y Haller Stevensoof Taylor (original Maintained by City Parks artists June 2021; Fountain n and Street version Dept.response from David stairs on 1893)Mark Stevenson provided Mark. EisenhouWashingtgeneral information on r (1993 on Streetstatute composition and version); water valve replacement in original June 2021. artist unknown Great Blue Matt Taylor 2014City has maintenance plan Clock repaired in Y BabcockStreet by from artist.2021. Communi ty Center 28 December 16, 2024 Leafwing Russell Larry 2006Cityhas maintenance plan Y JaquaScott from Willene Jaqua McRae Trail near and Jim Garrett. Boat Haven For Willene Russell Installed City has maintenance plan Donation Y Jaqua Informatiin 2019from Willene Jaqua McRae agreement with (installed on Center and Jim Garrett.Willene Jaqua by Jim Plaza on McRae dated Garrett)Sims WayJanuary 18, 2017 and Installation contract with Garrett Metals dated July 12, 2019. Milestones Sara Mall Three 2002Maintenance info provided N : Stream of Johanilocations in email from Dan Consciousn on F Groussman on 2/11/22. ess Street; one on Discovery Quimper Max 2002May not meet N Coho Grovers section criteria for public of the art in Public Art libraryPolicy. Salish Sea Gerard Pope 2011Youtube video transcribed Agreement for Y Circle TsutakawMarine by Dan Groussman July Commissioned aPlaza2021.Artwork dated 2010 Two Cats Georgia Outside 1992General information on N from Gerberlibrary bronze care provided by Clinton entrance Hudson. Public art not owned by City Creative Jonah Two 2021N/ACommissioned, N/A District art Tropledowntowowned, and markersn, two in maintained by Uptown, Port Townsend one at Main Street Fort Program Worden Girl with Jim Gateway Installed N/AConsidered a park N/A the Wheel Davidson Parkby memorial by City, Barrow(mass Soroptiminot public art. producedsts 2006Owned and )maintained by the Soroptimists 29 December 16, 2024 (License Agreement 2/26/07). Heron Russell Haines 1995N/ACommissioned by N/A weathervaJaquaPlace JTA through Port nePark & Townsend Arts RideEducation Center; Park & Ride facility designed by Yvonne Pepin Wakefield (according to Willene McRae) Richard Fort 1988N/AOwned by WA N/A Vault Turner WordenState Parks & (poetry Recreation by Sam Commission Hamill) Totem JamestoNWMC 2019N/AOwned by the N/A polewn (corner Maritime Center of Water Tribe& Monroe) Other City-Owned Art or Installations Kah Tai Yvonne Kah Tai 1985N CommunitPepin & restroom y Tilescommunis ty members Wave Covered Formerly listed as Y Viewing deck public art along Gallery structure with behind Tidal Clock, which Cotton was Buildingdeaccessioned and removed in 2011/2012. The anticipated capital improvements for the facilities section of this plan are as follows: Many placeholders are presented in this tableas a facilities assessment is needed to more accurately define capital investment amounts and timing for each building. The following table provides a list of projects associated with facility improvements including the addion of a new Downtown Restroom. This project is 50% funded by Lodging Tax and 50% funded with sewer funds. 30 December 16, 2024 Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Gvoefe Mjcsbsz!Xjoepxt!boe! !Hsbou-!Cpoe-! Sftusppn!Sfibc BSQB!!!!!!271-111!!!!!!!!!271-111 !Xbufs! QX!Tipqt Ejtusjcvujpo!!!!!321-111 Gbdjmjujft!Tusbufhjd! Nbobhfnfou!Qmbo!BSQB! !!!!!!!!!!!!!!!!!. Vqhsbeft!!Qibtf!JJJ-!'! Dbsqfu!2-4!gmpps!BSQB! !!!!!!!!!!!!!!!!!. Qjol!Ipvtf!'!Qpqf! !BSQB-! Nbsjof Epobujpo!!!!!!351-111!!!!!!!!!351-111 Ofx!Sftusppn! !Mpehjoh!Uby Epxoupxo Tfxfs!Pqt!!!!!!296-111!!!!!426-111 Djuz!Ibmm!BEB!boe! IWBD !!!!!!!42-111 Difssz!Tu/!Qspqfsuz! !Cpoe! Ejtqptjujpo! !!!!!!!7:-35: !!!!!!!9:6-35:!!!!!!!!426-111!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!511-111!!!!!!!!!!!!!!!!!!.!!! Tvcupubm!Gvoefe Vogvoefe Npvoubjo!Wjfx! Dbnqvt! !Hfo!Gvoe-! Bttfttnfou! SFFU!!!!!!!!!!!!!!!!!!. Dbnqvt! !Hfo!Gvoe-! Sfefwfmpqnfou! Cpoe-!Hsbou!!!!!!!!!!!!!!!!!!.21-111-111 Npvoubjo!Wjfx!Qppm! !Hfo!Gvoe-! Sppg!Bttfttnfou SFFU!!!!!!!!!!!!!!!!!!. Npvoubjo!Wjfx!Qppm! !Hfo!Gvoe-! Sppg!Sfqmbdfnfou SFFU!!!!!!311-111!!!!!!!!!311-111 Npvoubjo!Wjfx!Qppm! !Hfo!Gvoe-! Mjofs!Sfqmbdfnfou SFFU!!!!!!!!86-111!!!!!!!!!!!86-111 Cpjmfs!Qjqf! !Hfo!Gvoe-! Sfqmbdfnfou SFFU!!!!!!!!!!!!!!!!!!.!!2-111-111 Qbsljoh!Mpu! !Hfo!Gvoe-! Sftvsgbdjoh SFFU!!!!!!261-111!!!!!!!!!261-111 Djuz!Ibmm !!!!!!!!!!!!!!!!!. Djuz!Ibmm!Fmfwbups! !Hfo!Gvoe-! Sfqmbdfnfou!)2* SFFU!!!!!!311-111!!!!!!!!!311-111 Fyufsjps!Csjdl!boe! !Hfo!Gvoe-! Npsubs!Xpsl!!!!!!!!!86-111! SFFU!!!!!!!!!!!!86-111 !Hfo!Gvoe-! Djuz!Ibmm!Sppg SFFU!!!!!!361-111!!!!!!!!!361-111 Mjcsbsz !!!!!!!!!!!!!!!!!. Mjcsbsz!IWBD! !Hfo!Gvoe-! Vqhsbeft SFFU!!!!!!311-111!!!!!!!!!311-111 Mjcsbsz!Fmfwbups! !Hfo!Gvoe-! Sfqmbdfnfou!)2* SFFU!!!!!!311-111!!!!!!!!!311-111 Qpqf!Nbsjof!Cvjemjoh! !Hfo!Gvoe-! Tjejoh! SFFU!!!!!!!!71-111!!!!!!!!!!!71-111 !Hfo!Gvoe-! Qvcmjd!Xpslt!Tipqt SFFU!!!!!!!!!!!!!!!!!!.21-111-111 QX!Djuz!Tipq! !Hfo!Gvoe-! Qsfeftjho SFFU!!!!!!361-111!!!!!!!!!361-111 Dpuupo!Cvjmejoh! !!!!!!!!!!!!!!!!!. Dpuupo!Cvjmejoh!Sppg! !Hfo!Gvoe-! Bttfttnfou! SFFU!!!!!!!!!!!!!!!!!!. Dpuupo!Sppg! !Hfo!Gvoe-! Sfqmbdfnfou! SFFU!!!!!!!!86-111!!!!!!!!!!!86-111 !Hfo!Gvoe-! Xbufs!Cbso!Sfqbjst !!!!!211-111!!!!!!!!!211-111 SFFU! !Hfo!Gvoe-! Mboe !!!!!!!!!!!!!!!!!. SFFU! !Hfo!Gvoe-! Bsu !!!!!!!!!!!!!!!!!. SFFU! !Hfo!Gvoe-! Fofshz!Sfuspgjut SFFU! Tvcupubm!Vogvoefe!!!!!!!71-111!!!!!561-111!!!!!961-111!!!!!361-111!!!!!!!!!!!!!.!!!!!336-111!!!!!!2-946-11132-111-111 Total Projects 955,249 765,000 850,000 250,000 - 225,000 2,235,00021,000,000 Facilities (Buildings) 31 December 16, 2024 ParksandRecreation 32 December 16, 2024 The purpose of a capital facilities plan for parks is to identify priority investments to sustainably maintain safe and accessible parks throughout the City. In addition, it allows the City to accommodate projected population growth in accordance with thegrowth management act (GMA) of Washington State. (PROSplan) is used as a guide to identify and plan for these priorities. It is required to be updated every six years. The latest adoption was in March 2020. The Comprehensive Plan Capital Facilities Element provides a level of service for parks in two parts: 1.7.6 acres/1000 residents 2.Local service standards for equitable access, distribution and function as outlined in the PROS plan. A. Provide parks and recreation facilities within a 10-minute walk (approximately a half Trust For score, about 68% of current Port Townsend residents are within a 10-minute walk of a park. This objective would increase the percentage of residents with equitable access over the Comprehensive Plan period. B. Ensure parklands arewithin a 10-minute walk meets minimum standards for the park classification. C. Prioritize neighborhoods with higher concentrations of families with children or seniors living alone. D. Target filling of gaps in central and western city limits by 2036 From the current identified gaps in the PROS plan, the followingis a list of CFP projects that need to be prioritized. 1.Land Acquisition, development of parks: central and western Port Townsend. 2.Trail connections, open space connections, trail improvements: th a.Near Fairgrounds 49and San Juan Avenue b.Discovery Road West of Sheridan c.SR20/Sims Way West of Sheridan d.Improvements at Lary Scott Trailhead and better wayfinding from ferry. e.City Watershed Connect to Olympic Discovery Trail 3.Improve amenities within trails 4.Kah Tai Lagoon Rehabilitation 5.Port Townsend Golf Course, Mountainview Commons concept planning and subsequent development. 6.Master Plan for 35th street park and subsequent development 7.Improvements at Bobby McgarraughPark, including play and fitness, trails, restrooms, ADA, upgraded 8.Connected trail loop Projects that provide capacity at existing parks, allowing more people to enjoy Port Townsend Parks include: 33 December 16, 2024 1.Improvements at Kah Tai Lagoon to increase passive recreation opportunities, improve existing facilities andconduct habitat restoration. 2.Improvements to picnic shelters, restrooms, and repairs to slope erosion at Chetzemoka Park. 3.Longer-term improvements across the system to improve parks consistent with concept plans or minimum classification standards. Currently, the City has primarily funded its parks and recreation services through the Community Services Fund, which includes revenues from property taxes, sales taxes, utility taxes, and transfers from the General Fund. As the Community Services Fund also funds other City services, demand for resources is competitive and may be constrained in the future. To mitigate the risk of constrained resources on delivering parks and recreation services, the City is looking for ways to identify and pursue alternative parks and recreation funding sources. Note: this figure is taken from the PROS Plan. Utility Taxes indicates that they may be politically infeasible. However, utility taxes are currently used for parks maintenance. 34 December 16, 2024 The following table provides a list of park capital investments derived from the PROS plan along with needs identified by staff and placeholdersfor the parks strategy projects currently underway for the Golf Course/Mtn View study as well as an aquatics center. 35 December 16, 2024 Source of Total (2025- PROJECT NAME2025202620272028202920302031+ Funds2030) Gvoefe Tlbuf!Qbsl!Mjhiujoh! !Epobujpo! Qspkfdu !!!!!!!35-111!!!!!!!35-111 Qbslt!33!Cbolfe! !Cbolfe! Dbqbdjuz Dbqbdjuz!!!!!!245-111!!!!!245-111 !Hsbou! VTEB!VTG !!!!!227-561!!!!!343-:11!!!!!45:-461 Lbi!Ubj!SftusppntSftfswft !!!!!!!86-111!!!!!!!86-111 Efnp!Qbsl!Ipvtf! boe!Hpmefo!Bhf!DmvcSftfswft !!!!!!!76-111!!!!!!!86-111!!!!!251-111 Boovbm!Usff! NbjoufobodfSftfswft !!!!!!!26-111!!!!!!!26-111!!!!!!!26-111!!!!!!!26-111!!!!!!!26-111!!!!!!!26-111!!!!!!!:1-111 Beejujpo!pg!CfodiftSftfswft !!!!!!!29-111!!!!!!!29-111 Cfmm!Upxfs!QbjoujohSftfswft !!!!!!!31-111!!!!!!!31-111 !!!!!!!!!!!!!. !!!!!!!53:-561!!!!!!!!471-:11!!!!!!!!!!26-111!!!!!!!!!!26-111!!!!!!!!!!26-111!!!!!!!!!!26-111!!!!!!!!961-461!!!!!!!!!!!!!!!!!!.!!! Tvcupubm!Gvoefe Vogvoefe Difu{fnplb!Qbsl !!!!!!!!!!!!!. Difu{fnplb!Nbtufs! !Hfo!Gvoe! Qmboojoh! !!!!!!!51-111!!!!!!!51-111 Fsptjpo!boe!BEB! !SDP-!SFFU-! Sfqbjst Cpoe-!!!!!!!!!41-111!!!!!!!41-111!!!!!611-111 Difu{fnplb!Pqfo!Bjs! !Hfo!Gvoe! Tifmufs!Sfqmbdfnfou! !!!!!211-111!!!!!211-111 Sftusppn! !Hfo!Gvoe! Sfqmbdfnfou! !!!!!361-111!!!!!361-111 Nbjoufobodf!Tipq! !Hfo!Gvoe! Sfqmbdfnfou! !!!!!411-111!!!!!411-111 Cpccz!NdHbssbvhi! Qbsl !!!!!!!!!!!!!. Cpccz!NdHbssbvhi! !Hfo!Gvoe!!!!!!!!!!36-111! Qbsl!Nbtufs!Qmbo !!!!!!!36-111 Cpccz!NdHbssbvhi! !SDP-!SFFU-! Qbsl!Sfwjubmj{bujpo Cpoe-!!!!!!!511-111!!!!!511-111 Hpmg!Dpvstf !!!!!!!!!!!!!. !SDP-!SFFU-! Qmbzhspvoe Cpoe-!!!!!!!825-397!!!!!825-397 Jssjhbujpo! Sfqmbdfnfou !!3-111-111!!3-111-111 Cjtipq!Qbsl !!!!!!!!!!!!!. Ipxbset!Foe!Usbjm0! Xfu!Mboet !!!!!!!!!!!!!.!!!!!211-111 Ipxbset!Foe!Nbtufs! !Hfo!Gvoe! Qmboojoh! !!!!!!!36-111!!!!!!!36-111 Ipxbset!Foe! !SDP-!SFFU-! Sfefwfmpqnfou! Cpoe-!!!!!!!!!!!!!!!.!!!!!311-111 Tlbuf!Qbsl! !Hfo!Gvoe! Sftvsgbdjoh! !!!!!!!!!!!!!.!!!!!461-111 Uzmfs!Tusffu!Tubjst! !Hfo!Gvoe! Sbjmjoh!Sfqmbdfnfou! !!!!!!!61-111!!!!!!!61-111 46ui!Tusffu!Qbsl !!!!!!!!!!!!!. 46ui!Tusffu!Qbsl! !Hfo!Gvoe!!!!!!!!!!36-111! Nbtufs!Qmboojoh! !!!!!!!36-111 46ui!Tusffu! !SDP-!SFFU-! Sfefwfmpqnfou! Cpoe-!!!!!!!!!!!!!!!.!!!!!411-111 Mboetdbqf!boe!Usff! !Hfo!Gvoe!!!!!!!!!!61-111! Sfnpwbm !!!!!!!!!!!!!. Eph!Qbsl! !SDP-!SFFU-! Jnqspwfnfout Cpoe-!!!!!!!461-111!!!!!461-111 Ibodpdl!!!!!!!!!!!!!. Ofjhicpsippe!Qbsl !!!!!666-667!!!!!666-667 Hfofsbm!)Ofx!Qbslt*!!!!!!!!!!!!!. Xftujef!Qbsl!Efw/ !!2-111-111!!2-111-111 Mboe0Qbsl!Brvjtjupo! !SDP-!SFFU-! Pqqpsuvojuz!Gvoe Cpoe-!!!!!!!!!61-111!!!!!!!61-111!!!!!!!61-111!!!!!!!61-111!!!!!!!61-111!!!!!!!61-111!!!!!411-111!!6-111-111 Tvcupubm!Vogvoefe!!!!!!!61-111!!!!!216-111!!4-195-952!!!!!611-111!!!!!!!61-111!!3-486-111!!7-275-952!!7-611-111 Total Projects 479,450 465,900 3,099,841 515,000 65,000 2,390,000 7,015,191 6,500,000 Parks 36 December 16, 2024 Utilities City utilities of wastewater, water, stormwater, and garbage collection are enterprise activities within the city structure. Enterprise funds must operateon a cost neutral basis. This means that rates are set to ensure that costs are covered. Part of covering costs, includes investment in capital infrastructure. Typically, utilities are infrastructure intensive such as with the Water Treatment Facility, Wastewater Treatment Plant, Compost Facility, and miles of pipe. Typically, the City adopts periodic updatesto utility plans and follows up with rate studiesto ensure that funding meetsprojected expenses. The rates are balanced with the needs to operate the system and invest in capital. The Capital investments included in this Capital Facilities Plan is based on the investments included and funded from adopted rates generated from rate studies. Waste Collection Services The City currently contracts with Olympic Disposal to provide waste collection services. A new contract went into place in 2020 and expires in 2030. The new contract includes rates that upgraded equipment and individual carts. The services include pickup of Trash, Recyclables, and Yard Waste. No specific capital improvements are included in this plan at this time. However, the City may want to consider the following topics concerning waste collections. The City currently leases Big Bellies for downtown at a cost of approximately $25,000 per year. This lease includes maintenance and capital. Additional Big Bellies may be helpful in controlling trash overflows as they include a solar operated trash compactor within them. The end of Tyler Street at the foot of the Tyler Stairs is a problem area for waste collections. PT Main Street and businesses often complain about the look and congestion of multiple cans. The most effective solution would be to install a joint use trash compactor. This could be funded by the City, Waste Connections, and the business owners. Typically they are funded bythe businesses. The cost for a compactor is on the order of $150,000. The City has numerous garbage receptacles throughout town. These are unique and decorative and developed by a local foundry. These cans will need to be replaced or rehabilitated at some point. Staff estimates that there is at least 5 years of life remaining. Jefferson County is currently going through the process of planning for anupgrade to the existing transfer station on Jacob Miller Road or new transfer station at a different location. The city is a large user of this station and thus, there may be a request for city participation in funding the transfer station. This could come in a cash contribution or through our contracted tipping rate fees. Olympic Gravity Water System 37 December 16, 2024 The OGWS, supplied by surface water diversions on the Big Quilcene and Little Quilcene Rivers, is the sole source of supply for the city of Port Townsend and the Port Townsend Paper Corporation. Thirty miles of transmission pipeline deliver raw water to the city and paper mill via Lords Lake and City Lake Reservoirs. The City of Port Townsend and paper mill have a historical partnership dating back to 1928 with the mill being responsible for the operation and maintenance of the diversions, reservoirsand transmission system. Negotiations for anew 20-year water supply agreement in 2021 continued the thesystem but established a costof service approach to funding operations and maintenance of the Olympic Gravity Water System as well as funding capital replacement of the aging infrastructure. This arrangement is documented in a Water Supply Agreement2021 (WSA)between the City and the Port Townsend Paper Corporation. The 30-mile transmission pipeline is by far the largest individual asset in the OGWS systemandis approaching its expected endof useful life. Approximately one thirdof the pipeline is 94 years old whilethe remaining pipeline is between50-77 years old. Assessing useful remaining life is critical for budgeting and planning purposes. The first phase of a comprehensive pipeline condition assessment is currently underwayto: Evaluate the soilcorrosivity Condition of bothbutt and longitudinal welds Condition of the protective coating Condition of thecathodic protection systems. This data will be used to help to inform the replacement schedule of the steel pipelineas outlinedin the Capital Improvement PlanSection C of the WSAand the additional needs for cathodic protection improvements to reduce corrosion and extend the life of the pipeline. The WSAestablished raw water rates for a five-year period beginning April 1, 2022. Rates areper thousand gallons ofusageisbasedon an analysis of thecost of service over a 20-year period. Cost of service includes a forward projection of operations, maintenance, and capital costs. Annual revenue from raw water consumption for the first five-year period 38 December 16, 2024 The rate model will be updated every five years to establish rates for the following five-yearperiod. The capital spending plan will be updated at the same time as the rate model. The rate model does not contemplate that the city will issue any OGWS debt in the next 20 years and that any capital costs will be paid from revenues received by the OGWS fund. In lieu of debt, the city will fund capital costs using the capital sinking fund approach to build OGWS reserves to an amount sufficient to fund the capital costs identified in the capital spending plan. The OGWS fund shall maintain a minimum balance of $2,000,000 to provide for emergency repairs. 39 December 16, 2024 Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Funded Mpset!Mblf!Ebn! !Sbx!Xbufs! Sfibc!.!7514 Sbuft!!!!!!511-111!!2-856-111!!3-256-111 Mpset!Mblf!.!Qjqfmjof! !Sbx!Xbufs! Jnqspwfnfout Sbuft!!!!!!311-111!!3-661-111!!3-861-111 !Sbx!Xbufs! Fbhmfnpvou Sbuft!!!!!!3:1-111!!!!!891-111!!2-181-111 !Sbx!Xbufs! Topx!Dsffl!Csfbl Sbuft!!!!!!344-611!!!!!344-611 2:39!PHXT!Qjqfmjof!.! !Sbx!Xbufs! 7515/4 Sbuft!!!!!!25:-111!!!!!25:-111 Qjqfmjof!Dpoejujpo! !Sbx!Xbufs! Bttfttnfou!.!7515/3 Sbuft!!!!!!631-111!!!!!631-111 Dpouspm!Wbmwf!! !Sbx!Xbufs! Cvjmejoh!Sfqmbdfnfou! Sbuft!!!!!!234-611!!!!!234-611 Qjqfmjof!boe! !Sbx!Xbufs! Bqqvsufobodft! Sbuft!!!!!!!!46-111!!!!!!!46-111 Fbtfnfou!Tvswfz! !Sbx!Xbufs! Nbsljoh!)3153*!!!!!!!!!:7-993! Sbuft!!!!!!!!!!!!!!. !Sbx!Xbufs! Tfdvsjuz!boe!Gbdmjujft Sbuft!!!!!!!!41-431 Wfhfubujpo!dmfbsjoh!.! !Sbx!Xbufs! dpousbdufe!!!!!!!334-839! Sbuft!!!!!!211-111!!!!!211-111 !Sbx!Xbufs! Spbe!nbjoufobodf!!!!!!!!!92-2:6! Sbuft!!!!!!!!!!!!!!. )6!dvmwfsut!qfs!6! !Sbx!Xbufs! zfbst*!!!!!!!232-3:5! Sbuft!!!!!!!!3:-375!!!!!!!3:-375 fbtfnfou!sjhiu! !Sbx!Xbufs! qvsdibtft!)3162* Sbuft!!!!!!35:-449!!!!!35:-449 Bjs!Wbmwft!boe!Cpyft! !Sbx!Xbufs! )36* Sbuft!!!!!!257-433!!!!!257-433 Qjqfmjof!Dpoejujpo! !Sbx!Xbufs! Bttfttnfou Sbuft!!!!!!!!!!!!!!. !Sbx!Xbufs! Dbuipejd!Qspufdujpo Sbuft!!!!!!!!!!!!!!. Sfqmbdfnfou!)2:39*! !Sbx!Xbufs! Qibtf!2!)Ijhi!!!37-72:-927! Sbuft!!!!!!911-111!!!!!911-111!!!!!911-111!!!!!911-111!!4-311-111 Sfqmbdfnfou!)2:39*! !Sbx!Xbufs! Qibtf!3!!33-435-994! Sbuft!!!!!!!!!!!!!!. Jotubmm!Esbjo!Wbmwf!bu! !Sbx!Xbufs! Xppetnbo!Hvmdi!!!!!!!!!!!9-111! Sbuft!!!!!!!!!!9-111 Djuz!Mblf!Gfodjoh! !Sbx!Xbufs! Sfqmbdfnfou!)3152*!!!!!!!298-867! Sbuft!!!!!!!!!!!!!!. Mpset!Mblf!Gfodjoh! !Sbx!Xbufs! Sfqmbdfnfou!)3152*!!!!!!!298-867! Sbuft!!!!!!!!!!!!!!. Djuz!Mblf!Ipvtf!boe! !Sbx!Xbufs! Pvucvjmejoht!)3147*!!!!!!!:93-293! Sbuft!!!!!!!!!!!!!!. Ejwfstjpo!Ipvtf!boe! !Sbx!Xbufs! Cvjmejoht!)3147*!!!!!!!789-411! Sbuft!!!!!!!!!!!!!!. Frvjqnfou !!!!!!!!!!!!!. Jnqmfnfou! !Sbx!Xbufs! Sfqmbdfnfou Sbuft!!!!!!!!!!!!!!. Usvdl!Sfqmbdfnfou! !Sbx!Xbufs! )4* Sbuft!!!!!!259-111!!!!!259-111 !!!!3-33:-431!!!!!6-361-697!!!!!!!!919-111!!!!!2-15:-449!!!!!!!!911-111!!!!!!!!911-111!!!21-:17-:35!!!62-614-8:3! Tvcupubm!Gvoefe Vogvoefe !!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!!!!!!!!!!!!!!!!!!!.!!! Tvcupubm!Vogvoefe 2,229,320 5,250,586 808,000 1,049,338 800,000 800,000 10,906,924 51,503,792 Total Projects Olympic Gravity Water System 40 December 16, 2024 Water Periodically, the City adopts a water system plan update outlining the condition of the existing system and planning for the future consistent with the a capital improvement plan is outlined to project for the capital needs of the system. The water system plan can https://cityofpt.us/citycouncil/page/city-plans. A general overview of the water system is as follows: Anultrafiltration membrane filtration system withchlorine disinfection treatsraw surfacewater to drinking standards.After treatment,a5-million gallonreservoir and 1-million gallon standpipe provide required storagewhile serving different elevations zones within the service area.The city maintains approximately 110 miles of distributionpipelinesdelivering water to over 5100 service connections. In addition,the city maintains over 756fire hydrants and 1800 valvesas part of the distribution system. The priority for Water Distribution capital improvements during this planning period will be the replacement of aging distribution system waterlines. Funding will be significantly less than what is ultimately needed for pipeline replacement at the end of anticipated useful life. Focusing main replacement activities on the sections of pipeline in the poorest condition and on those that are known to have substantial leakage can maintain the overall distribution system in a good serviceable condition. Replacement of pipelines and service lines will also be prioritized where street work is planned. The level street improvements will impact the extent of utility improvements. For example, a chip seal treatment is anticipated to last about 15 years, thus underground utility work would only be performed if the expected life of the pipe and services lines is less than 15 years. Water utility revenues fully support capital infrastructure and operations of water treatment and distribution.Monthly base rates include a fixed operation and maintenance rate and a capital surcharge based on meter size for waterservice inside City limits. The capital surcharge was adopted to pay for a new watertreatment facility and 5-million gallon reservoir, which cost more than $24 million. Water service for customers outside the city limits is based on the samefees at a 20 percent higher rate. Utility ratesvaryonincome level, meter size, type of service and arebased on usageper 1,000 gallons. The city also charges a water system development charge (SDC). The one-time new customer SDC is determined by multiplying the total number of equivalent residential units (ERUs)based on meter size for the service(s) to be installed. The city may allow deferral of payment of SDCs for a private or public nonprofit organization which is developing or constructing low-income single-familyhousing units for low-income individuals or families. The financial health of a utility may be judged by employing four financial viability testsincluding operating cash reserves. Reservesmust be greaterthan one eighth of annual operating expenses. According to the DOH FinancialViability Manual, operating expenses do not include debt or capital 41 December 16, 2024 costs. The rate model shows the cityexpects to maintaina minimum of 60 days ofoperating expenses each year over the 2019-2028planning period. Water Distribution and Treatment Wastewater The City of Port Townsends wastewater handling involves 3 distinct areas. 1. Collection system,all the pump stations and pipes that transport sewage to the Treatment Plant. 2. The Wastewater Treatment Plantwhere the sewage gets treated and made safe to put back into the environment. 3. This wholistic system takes wastewater generated in Port Townsend and returns the bioproduct of solids to the land in Port Townsend and the surrounding area rather than exporting waste outside of the area. The wastewater system has been developed over time to comply with the Clean Water Act and stream is returned to the environment after being treated through an outfall to the Strait of Juan De Fuca. In the last 25 years, the following studies have been conducted to inform capital investments in the system. 2000 General Sewer Plan 2009 Southwest Basin Sewer Study 2012 Mill Road Lift Station Study 2019 Jacobs General Sewer Plan Adopted 2024 42 December 16, 2024 The Citycompletedand adopted the sewer plan in 2024. This plan gives directionsto the city for updates to the sewer system for the next 20 years. Due to growth and changing regulations the aeration ditches,that we currently operate at the treatment plant, will not be able to fulfill the needs of willbe a major upgrade to the treatment system which will require some land acquisition and major construction.This work is required to be done when the plant reaches 85% flow or BOD loadingtherebymandatingthestartofplanning for and designing an upgrade. For flow that is projected to be 2038, for loading (BOD) that is projected to be 2029. This will also require us to build additional clarifiers to handle the volume. At this time,rebuild the headworks buildingwill be undertaken. Staffdoesnot see a need to change the office and lab facilitiesalong with the current dewatering equipmentwhichis functioning well. Continuing proper maintenance extends the life for the near future untilthe plant upgrade planningbegins. Future upgrades tothe chlorine contact basins may be required toinsure sufficient flow capacity to continue to disinfect properly before the effluent is discharged back to the environment. These are all projects that will need to be done in the not-too- distantfuture,butoutside of the 6 year horizon. These projects could be moved to a closer date depending on new regulations and the new Nutrient Reduction Permit that the Departmentof Ecology implementedin 2023.This permit will be updated with new regulationsin each new 5-yearpermitcycle, and we will have to comply with the new regulations and limits when they come to us.Soonwe are going to be doing some maintenance work on our influent wet well andreplacing our non-potable water pumps. We will also look at different ways of operating our ditches and air delivery to them in order to meet new regulations,until loading requires major upgrades.The City continuesto work with Jacobs Engineering, resource agencies,and Dearment of Ecology to come up with the best plan at the time for upgradingour sewer outfall pipe.The updated plan also evaluated the collection system extensively and recommended a number of sewer system capacity improvementsas well as rehabilitation work on an annual basis. Kuhn St House: Built in 1901 the Kuhn Street house known as the WastewaterTreatment Plant office buildingwas an old two-storyhome that has been converted to serve as office space. Major renovations include heat pump replacementin 2019 and new roof was added in 2020.Outstanding repairs-Exterior decking needs replaced along with siding isshowing signs of rot. Carpet and windows are also showing their age.The Kuhn St House is separated from the Wastewater Treatment Plant by a right of way. The right 43 December 16, 2024 of way cannot be vacated as it accesses a shoreline of the State. The City may want to consider selling the Kuhn Street House as a source of capital for the sewer system and use the proceeds to purchase land nearby for future expansions. This question will be evaluated as part of the General Sewer Plan update. Wastewater Collection The city maintains more than seventy-seven miles of sanitary sewer lines, has 120 manholes, 6 lift stations, and 3 emergency generators. and to keep it running efficiently as possible. The city is responsible for the sewer main lines and the business/homeowner are responsible for their sewer service line, or side sewer. This runs from the main line connection to the residence/business. Annual Maintenance: Each year, the Public Works crews clean approximately 2 ,miles of the City's sewer lines. Cleaning is typically performed in the winter and on an as needed basis throughout the year. Some of the lines are cleaned more frequently to keep them functioning properly. The sewer lines are cleaned with a cleaning nozzle that is propelled from one maintenance hole to the next using water under high pressure (1,500 to 2,000 PSI). The nozzle is then pulled back to the starting maintenance hole. As the nozzle is pulled back, water scours the inside of the sewer pipe. Any debris in the pipe is pulled back with the water. The debris is removed from the maintenance hole with a vacuum unit. If roots are found, they are cut with a root cutter. The city cleans and root cuts any problem areas one to two times per year. City sewer lines requiring a higher level of maintenance are cleaned annually or semi-annually. Much of the aging sewer lines are clay and are in need ofreplacing or relining. Sewer pipe retrofits can be done by using in-situ cast in place liners if done before the pipe collapses. The General Sewer Plan recommendsannual investment in lining sewer pipes. The General Sewer Plan rate study also includes the purchase of a camera system to provide improved assessment of pipes that need to be prioritized for repair or replacement. The 6 year plan includes repair of the Washington street damaged sewer pipe as well as the Water Street sewer replacement. Additionally, upgrades to existing pipeline systems are planned to accommodate growth in the Rainier area of the City along with the Mill Road Lift Station. Wastewater Treatment built it, and the operators who have kept it going since, the facility has not had to have any major repairs and except for a new chlorine storage tank, we have not had to replace any of the major components that make up the Treatment Plant. It has done an exceptional job of living up to its design and potential, however, it is really starting to show its age. As pointed out in the Jacobs report and showsin the 2024sewer plan there are some big areas of the Plant that will need some attention very soon. When a treatment plant is designed it is designed for a 20- year life and we are currently beyond 30years. One pressing area we need to look at very soon is our SCADA system, or electronic communication between different pieces of equipment, as you can imagine there have been a few changes in electronics since 44 December 16, 2024 1990 and new parts for our system are not being made,so we must look at the used market to get repair parts for what we have. That market will end one day. Many of the original pumps and other equipment are still in use today, yet they are operating on borrowed time.In the next 6 years, the General Sewer Plan outlines a series of Wastewater Treatment Plant upgrades to extend the life of aging equipment. Most of these upgrades are not the result of capacity upgrades as described above, but simply replacing worn out equipment. Rehabilitation of the influent wetwell, replacement of the Supervisory and Data Acquisition system, and replacement of pumps and motors are all planned in the next 6 years. Compost The Composting Facility was constructed at the same time as the WWTP. It was designed as a way for The City to manage its own bio-solids and be a place for Jefferson County to have the required place to manage septage that gets pumped in Jefferson County. The Compost facility has seen a few upgrades since it was built but it is also running on the original SCADA system and still has a lot of original equipment that needs to be looked at getting replaced. The Composting Facility where three waste streams (bio-solids, septage, and yard waste) are combined to make an extremely useful and beneficial product that we are able to sell to the public and use in many areas around the City. Jefferson County Health Department (who issues our compost permit) is looking at options of managing septage from Jefferson County. The County funded a preliminary study as to best options for the Compost Facility to be able to accept and manage double, (8000 gallons per day) what it was originally designed to do, (4000 gallons per day). The County, in cooperation with the City , has applied for a grant 45 December 16, 2024 to be able to do an engineering study to determine exactly the complete details of what it will take to expand the current facility to manage this increase. Once a direction is determined the County can then apply for additional funds to design and construct whatever additional infrastructure will be needed. The City will be supplying some engineering staff time to manage the project as it progresses forward, the major funding will come from the County for septage expansion. Revenues for the Wastewater system are derived from rates. As an enterprise fund, the system must be a self sustaining business unit. In 2024, the City Council adopted significant rate increases to address wastewater capital needs as well as operations. T from past years based on the identified capital needs. The monthly sewer rate for 2025 is $71.60___ per ERU assuming 3,000 gallons or less per month. System development charges are also another important revenue source. New connections to the system, pay $5,603 per ERU. A new System Development Charge approach was adopted in 2024 to correlate home size to the charge amount to incentivize smaller homes as followsand more attainable housing costs. The following table illustrates a significant amount of funding already secured for capital projects. With this level of funding, the rate model anticipated the need to issue low interest debt. Staff will be evaluating various debt options in 2025 including the issuance of utility rate funded bonds. 46 December 16, 2024 Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Gvoefe Boovbm!Xbtufxbufs! DpmmfdujpotSbuft!!!!!!!!493-311!!!!!!!!!4:8-599!!!!!!!!524-499!!!!!!!!53:-:34!!!!!!!!558-231!!!!!!!!576-116!!!!!!!!2-61:-732! !!!!!3-646-235 Boovbm!Mjgu!Tubujpo! VqhsbeftSbuft!!!!!!!!!!65-711!!!!!!!!!!!67-895!!!!!!!!!!6:-166!!!!!!!!!!72-529!!!!!!!!!!74-985!!!!!!!!!!77-53:! !!!!!!!!473-271 Xjmtpo0Ipdpnc! Tfxfs!Vqtj{fSbuft!!!!!2-442-611!!!!!!!!!93:-111! !!!!!3-271-611 Dpncjofe!Tupsnxbufs! Tfxfs!Tztufn!Sbuft-!Hsbou !!!!!!!367-921!!!!3-932-361!!!!!4-189-171 Njmm!Spbe!Mjgu!TubujpoSbuft-!Hsbou !!!!4-531-111!!!!3-991-111!!!!!7-411-111 Xbufs!Tusffu!Tfxfs!Mpbo0Hsbou-! Sfqm/!TED!!!!!3-174-311! !!!!!3-174-311 Dpmmbqtfe!Tfxfs! SfqmbdfnfouSbuft!!!!!!!!547-111! !!!!!!!!547-111 Ipxbse!Tu/0T/!QbslSbuft!!!!!!!3-446-4:4! !!!!!!!!!!!!!!!!. Tjnt!Xbz04se0HjtfSbuft!!!!!!!2-866-317! !!!!!!!!!!!!!!!!. Npospf!Mjgu!TubujpoSbuft-!Mpbo!!!!2-226-611!!!!!4-5:5-511!!!!!3-382-471! !!!!!7-992-371 Ofx!PvugbmmSbuft-!Mpbo !!!!!!!561-111!!!!4-996-5::!!!!!5-446-5:: Ifbexpslts! Sfibcjmjubupjo!!!!!!!2-799-583! !!!!!2:2-734!!2-535-354!!!!!2-726-977 Dmbsjgjfs!$2!SfibcSbuft-!Mpbo!!!!!!!!!!974-691! !!!!!2:2-734!!!!!742-189!!!!!!!!933-812 Dmbsjgjfs!$3!SfibcSbuft-!Mpbo!!!!!!!!!!974-691! !!!!!2:2-734!!!!!742-189!!!!!!!!933-812 Opo.Qpu!qvnq!sfcvjmeSbuft !!!!!!!!!!!7-111!!!!!!!!!79-252!!!!!!!!!!85-252 XXUQ!Ofbs!Ufsn! Pyjebujpo!EjudiftSbuft-!Mpbo!!!!!!!!221-111!!!!!!!!5:2-452!!!!!!!!2:2-734!!!!!2-535-354!!!!!!!!2-799-583! !!!!!3-328-318 XXUQ!Fmfdusjdbm! VqhsbeftSbuft!!!!!!!!826-589! !!!!!!!!826-589 Dpnqptu!PggjdfSbuft!!!!!!!!!!71-111!!!!!!!!!378-111! !!!!!!!!438-111 BSD!Gmbti!tuvezSbuft!!!!!!!!!!:9-111! !!!!!!!!!!:9-111 Lvio!Tusffu!mboe! qvsdibtfSbuft!!!!!!!!!!86-111!!!!!!3-216-111! !!!!!3-291-111 XXUQ!Jogmvfou! XfuxfmmSbuft-!Mpbo412-1112-:45-551 !!!!!3-346-551 XXUQ!TDBEB! VqebufSbuft-!Mpbo275-1112-236-111 !!!!!2-39:-111 XXUQ!Dpnqptu! Tpmjet!IboemjohSbuft292-81:542-215559-459 !!!!!2-172-272 XXUQ!Dpnqptu! Tpmjet!Iboemjoh!UbolSbuft422-549264-65526:-97951-99153-626!!!!!!!!!!246-133! !!!!!!!!819-356 Dpnqptu!PggjdfSbuft!!!!!!!!!!71-111!!!!!!!!!378-111! !!!!!!!!438-111 Dpnqptu!MpbefsSbuft411-111 !!!!!!!!411-111 Dpnqptu!Cmpxfs!Sfqm/Sbuft31-85932-68938-276 !!!!!!!!!!7:-5:2 Dpnqptu!Gjsf!IzesbouSbuft438-711 !!!!!!!!438-711 Bsd!Gmbti!TbgfuzSbuft:9-111 !!!!!!!!!!:9-111 QX!TipqtSbuft41-1117:-311!!!!!!!5-21:-924! !!!!!!!!!!::-311 !!!!!!!!!!!!!!!!. !!!!!:-828-169!!!!29-374-716!!!!!2-195-367!!!!!3-817-4:9!!!!!5-923-877!!!!!7-:66-:62!!!!!54-651-145!!!!!!25-:5:-26:! Tvcupubm!Gvoefe Vogvoefe Mbxsfodf!Tusffu! Dpncjofe!TfxfsHsbou !!!!3-932-361!!!!!3-932-361 Mpoh.ufsn!dpmmfdujpotSbuft0Mpbo !!!!!!!!!!!!!!!!. 41,159,000 Mpoh.ufsn!Mjgu! TubujpotSbuft0Mpbo !!!!!!!!!!!!!!!!. 1,148,700 Mpoh.ufsn!XXUQSbuft0Mpbo !!!!!!!!!!!!!!!!. Mpoh.ufsn!DpnqptuSbuft0Mpbo !!!!!!!!!!!!!!!!. 809,000 Lvio!Tu/!Ipvtf! Tjejoh!boe!XjoepxtSbuft0Mpbo !!!!!!!!!71-111!!!!!!!!!!71-111 Lvio!Tu/!Ipvtf!EfdlSbuft0Mpbo !!!!!!!!!21-111!!!!!!!!!!21-111 Tvcupubm!Vogvoefe!!!!!!!!!!!!!!!.!!!!3-9:2-361!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!3-9:2-361!!!54-227-811 Total Projects 9,717,058 21,154,855 1,084,256 2,706,398 4,812,766 6,955,951 46,431,284 58,065,859 Wastewater Treatment and Sewer Collections 47 December 16, 2024 Stormwater sof a combination of stormwater collection pipes, roadside ditches, rain gardens, stormwater drainage corridors, and storage facilities such as Froggy Bottoms and Kah Tai Lagoon. A complete description of Stormwater Management Plan adopted in 2019. the stormwater system and just a small amount of capital. Several investments have been made recently utilizing economic development loans and grants. The Regional Stormwater Facility completed in 2021 receives reimbursement funding as development occurs in the Rainier Subarea. The reimbursements were establishedas mitigation fees by Ordinance 3267. The current rate for 2025 is $22.01per Equivalent ServiceUnitwhich equates to 3,000 sf of impervious area. These rates increase annually according to the rate study completed in 2024. In addition to adjustment of the monthly rates, the rate study in 2024 included the addition of a stormwater System Development Chargeof $1,470 and added an urban forestry fee of $0.50per monthper ERU. Urban Forestry Port Townsend has recently been awarded a$403,268.80 grantfrom the USDA Forest Serviceto create -ever Urban Forestry Planand update its Tree Conservation Code. This initiative aims to ensure that the city's growthespecially the development of affordable housingis balanced with the protection and expansion of its tree canopy, providing a healthier and more sustainable environment for all residents. Why Trees Matter: The Multifaceted Benefits of an Urban Forest Urban Forest, which provides a wide range of benefits that directly improve the quality of life for everyone. These include: Increased Property Value: Trees enhance the aesthetic appeal of the city and boost property values. Wind and Sound Barriers: Trees act as natural shields against strong winds and noise pollution. Stormwater Management: Trees help manage stormwater, reducing runoff and improving water quality. Wildlife Habitat: Trees provide food and shelter for birds, insects, and other wildlife. Environmental Impact: Trees help fight climate change by sequestering carbon, filtering the air and water, mitigating heatwaves, and converting CO2 into oxygen. 48 December 16, 2024 Ensuring Sustainable Growth and Equity environmentally sustainableand equitable. As the city develops more affordable housing, it is important to ensure that residentsespecially those from low-income communitieshave access to green spaces and the many benefits that come with a healthy urban forest. By including goals for create a more livable, sustainable, and resilient community for years to come. Urban forestry fees will be used to support furthering the development of an urban forestry program and the replacement and planting of treesto help mitigate the impacts of impervious surfaces on stormwater. The Stormwater System Development charge is based on impervious area to incentivize smaller footprints of structures and impervious surfaces as follows. Much of the stormwater investments are dedicated to the Streets and Collections maintenance efforts. This crew addresses stormwater conveyance and storage through ditch maintenance and raingarden creation. Work on this front is prioritized to accompany street maintenance work. Beginning in 2029, the City anticipates becoming an NPDES Phase II community meaning the City will be required to be permitted under the General Permit for Western Washington. Complying with these permitting requirements will put additional strain on the stormwater utility. In 2023 a rate study and plan for compliance with the General Permit will need to be performed in preparation for the first NPDES permit cycle. The following capital investments are based on estimates in the current rate studyas well as emergency stormwater repair needs. The currentwas adopted for 5 years and runs out in 2029. Unfunded estimates of future water quality grants are included based on funding becoming availableassociated with becoming an NPDES Phase II community. 49 December 16, 2024 Stormwater 50 December 16, 2024 Transportation Streets, Trails, and public right of ways serve numerous public purposes. Port Townsend has established values for right of way such as to support non-motorized interconnected networks through the non- motorized plan, open space, tree preservation, in addition to traditional uses for utilities and streets. The condition of City streets are very poor due to the lack of investments dating back to Initiative 695 in which transportation funding from the State was severely reduced. The City developed aComprehensive StreetsProgram intended to develop an investment strategy balancing the demands for investments in the Streets and right of way networks.Note, that they are often used for transportation purposes. With the development of a Comprehensive Street program, the City is pursuing funding sources with the goal of increasing revenues by $1.5 million. Additional revenue for streets was realized with a public vote in favor of a TransportationBenefit District 0.3% sales tax. The voters approved this measure with nearly 80% approval. This new revenue is estimated at $1,000,000 per yearwhich is slightly higher than originally projected. Given condition of isvery poor, this revenue will help the City claw back to a good state of repair. The Transportation Sectionis broken down into four sections to definefunding and how it is typically allocated to streets. Revenue for Streets Capital The Transportation Benefit District yields approximately $1,000,000 of revenue per year. Revenues disbursed by the State Department of Revenue are deposited in fund 111, entitled Transportation Improvements Funded. These funds are then allocated to Streets Capital and Streets Operations for various capital projects and street repair. Real Estate ExciseTax(REET), can be used for capital only. REET is typically budgeted to support streets and parks projects. Presently, about $675,000 is the annual average for revenue associated with REET. A little over $510,000 is obligated to pay debt. This leaves approximately $165,000 per year to be allocated to either General Captial or Streets Capital. Grants make up approximate$1.5 million per year on average to fund street improvements. Fee in lieu is results in revenues collected for transportation improvements that benefit the propertry being developed. Fee in lieu is associated with development when the improvements required by code make are better invested in locations serving both the property being developed and other properties. Fee in lieu is most commonly associated with requirements to build sidewalk frontage. The following table illustrates funds collected to date. These funds must be invested by the City within 5 years. 51 December 16, 2024 Fee in lieu actuals and estimates Streets Maintenance The city maintains over 81centerline miles of streets in the City Limits as outlined below. City Streets (Excludes Fort Worden and Port, Includes Driveways in ROW):98.18 Miles City Streets (Excludes Fort Worden, Port & Driveways in ROW):92.37 Miles Paved Streets (Excludes Fort Worden and Port):83.41 Miles City Maintained Paved Streets (Excludes Fort Worden and Port):77.85 Miles Privately Maintained Paved Streets (Excludes Fort Worden and Port):5.56 Miles SR 20:2.8 Miles Gravel Streets (Excludes Fort Worden and Port, Includes Driveways in ROW):14.77 Miles City Maintained Gravel Streets (Excludes Fort Worden, Port & Driveways in ROW): 3.52 Miles Total City Maintained Streets (Excludes Fort Worden, Port & Driveways in ROW): 81.37 Miles Maintenance of City Streets is generally not classified as capital as it includes pavement patching, vegetation control, striping, plowing, sweeping, signing, lighting and more. However, how the City maintains a street impacts capital investments in terms of rebuilding streets and performing major repairs which then become classified as capital and demand a much greater level of investment. The figure below illustrates how costs go up significantly at about a 40% drop in street quality or condition. 52 December 16, 2024 Typical Pavement Life Curve One of the purposes of the Comprehensive Streets Program is to review how the City maintains streets to lessen capital burdens later. Presently all, street funding goes to the maintenance budget excluding a small portion going toward debt service. Capital purchases that will support streets maintenance includes equipment purchases such as a 10 CY dump truck, a small roller for patching, and pavement hot box. These capital requests are in the 2023 budget proposalin the fleet section of the plan. Pavement Rehabilitation and Preservation Presently, the City does not have a sustainable funding program to perform preventative work on streets. The only work done on streets in the last few years has been associated with large grant funded projects such as Discovery Road. Pavement preservation includespractices such as chip seal, pavement overlays, shoulder and drainage repair. Pavement rehabilitation means that the street requires complete rebuilding or special treatments that are more expensive than pavement preservation. Street Improvements 53 December 16, 2024 Street improvements are defined as making improvements to the transportation system. These improvements may improve mobility, facilitate ADA accessibility, improve safety, and address aesthetics and stormwater runoff. The City is required by the State of Washington to submit annual a Six Year Transportation Improvement Plan (STIP). Street improvements are identified in this plan in order to be eligible for grant funding needs. The STIP can be used to establish transportation minor needs such as pavement preservation and small improvements such as traffic calming in addition to larger road reconstruction projects such as Discovery Road. The Council adopts the STIP every July and therefore, it is included in this plan by reference. The following table is a summary of all streets needs as adopted in the STIPand projectedcostsfor pavement rehabilitation and preservation. Source of Total (2025- 2031+ PROJECT NAME202520262027202820292030 Funds2030) Gvoefe 3134!Cbolfe!Dbq/!3134!Cbolfe! Tusffu!SfqbjsDbqbdjuz !!!!!263-953!!!!!!!!!!263-953 3133!Cbolfe!Dbq/ !!!!!!!51-111 Hsbout-!SFFU-! Ejtdpwfsz!SpbeMpbo-!Tupsn !!!!!3:3-555!!!!!!!!!!3:3-555 Gff!Jo!Mjfv-! Tjefxbml!JogjmmUCE !!!!!!!86-111!!!!!!!86-111!!!!!!!86-111!!!!!!!86-111!!!!!!!86-111!!!!!!!86-111!!!!!!!!!!561-111 Usbggjd!DbmnjohUCE !!!!!!!36-111!!!!!!!!!!!!36-111 Ipu!Tqpu!QwnuUCE !!!!!211-111!!!!!211-111!!!!!211-111!!!!!211-111!!!!!211-111!!!!!211-111!!!!!!!!!!711-111 Usbjm!.!Mbssz!Tdpuu!up! Gpsu!Xpsefo! !!!!!231-111!!!!!241-111!!!!!!!!!!361-111 Xbtijohupo0Xbmlfs! Tjefxbml!Qspkfdu !!!!!354-711!!!!!!!!!!354-711 3136!Dijq!Tfbm! Qspkfdu !!!!!545-729 Dpiftjwf!Jowftunfou! Tusbufhz !!!!!281-111 Tbgfuz!Bdujpo!Qmbo! )Tbgf!Tusffut!gps!Bmm* !!!!!336-611 2:ui!Tusfffu!Tbgfuz! Qspkfdu !!!!!249-111!!!!!811-111 Cpbuzbse!Fyqbotjpo! Qspkfdu !!!!!613-12: Jnqspwfnfout!.! 2251/1 !!!!!28:-6:3 Spbe0Tifsjebo02:ui! Tusffu!Joufstfdujpo! !!!!!393-466 Uzmfs!Tu!Pwfsmbz !!!!!57:-965 !!!!4-561-935!!!!!2-116-111!!!!!!!!286-111!!!!!!!!286-111!!!!!!!!286-111!!!!!!!!286-111!!!!!!!!!!3-124-997!!!!!!!!!!!!!!!!!!.!!! Tvcupubm!Gvoefe Vogvoefe Boovbm!Sfibc/!boe!UCE-!Qspq/!Uby-! QsftfswbujpoHfo/!Gvoe !!!!!611-111!!!!!611-111!!!!!611-111!!!!!611-111!!!!!611-111!!!!!611-111!!!!!!!4-111-11125-111-111 Tjy!Zfbs!Usbot/!Jnq/!Hsbout-!Hfo/! QmboGvoe- !!2-181-11126-639-111!!2-78:-111:3-878-911!!!222-155-911 !!!!!!!!!!!!!!!!!!. Tvcupubm!Vogvoefe!!2-681-111!!!!!611-111!!!!!611-11127-139-111!!3-28:-111:4-378-911!!!225-155-91125-111-111 Total Projects 5,020,824 1,505,000 675,00016,203,000 2,354,00093,442,800 116,058,68614,000,000 Streets 54 December 16, 2024 Fleet(EquipmentRepairandReplacement) In July 1974, the Port Townsend City Council adopted Ordinance 1712to establish an Equipment Repair and Replacement Fund (ER&R). The purpose of the fund is to maintain, repair & replace City vehicles and auxiliary equipment.The fund charges the appropriate department/fund annually based on expenses incurred two years prior for maintenance of equipment. The fund also charges depreciation for equipment based on an estimated life and replacement value to replacement of vehicles. By using the Equipment Rental Fund, the City developedan efficient, streamlined and coordinated method of dealing with vehicles and large pieces of equipment. When equipment is upfor replacementor equipment repair costs become too high, the fundgenerally has accumulated enough capital over its life to replace the equipment. Equipment may be purchased earlier or later than initially scheduled due to the specific circumstance surrounding the equipment. Equipment that is not replaced may incur additional repair expenditures, experience increased breakdowns causing delays and become a safety issue for the City. The City of Port Townsends Fleet Maintenance Division maintains over 100 pieces of equipment for ten different departments. The Division provides multiple services including asset management, fleet replacement planning and purchasing, vehicle specification, used vehicle sales and maintenance. Repair work includes police cars, backhoes, dump trucks, pickups, mowers, portable equipment, welding and metal fabrication. The Division also conducts repairs back-up generators at several facilities. Replacement schedules for vehicles are influenced by industry standards, but are also based on other variables. Vehicles are also evaluated in replacement based on classes of standard replacement, such utility trucks (pickups) which are set up on a 15-yearreplacementschedule. The amount of replacement dollars invested is tracked by fund in order to prevent mixing of utility and general funds. In 2019, the City made a significant change to the replacement portion of the ER&R fund by removing general fund vehicles from the replacement funding schedule. This move was made to save the General Fund operating costsof paying for vehicle replacement. A full description of the change is included on https://cityofpt.granicus.com/MetaViewer.php?view_id=4&clip_id=1803&meta_id=159039 Given, general fund (ie police, parks, engineering, planning, facilities) do not have replacement dollars in the fund and are not saving for replacement, the City is in the process of restoring the ERR program for these vehicles. In 2024, the process began restoring the program with year 1 of 5 equal installments as nd outlined below. The 2025 budget includes the 2of 5 installments. This restoration process is utilizing general fund reserves. Once all the installments have been made, purchase of general fund vehicle replacements can begin. It is noted that some general fund vehicle replacements have occurred through the ARPA funding. These vehicles are currently paying replacement and thus, the fifth installment may be lessto account for these replacements. 55 December 16, 2024 Given the history of the fleet replacement policies, two tables have been created. The first table represents fleet capital within the replacement programand the second table provides fleet needs for departments outside of the fleet replacement program. It is noted that the replacement portion of the ER&R fund does not have enough capital for upcoming replacement needsand thus includes an unfunded section. Source of Total (2025- PROJECT NAME2025202620272028202920302031+ Funds2030) Gvoefe Tusffut !!!!!!!82-372!!!!!!!:3-2:5!!!!!!!43-554!!!!!2:6-9:9 489,000 Tupsn !!!!!561-111!!!!!!!:3-2:5!!!!!!!31-::4!!!!!674-298 869,000 Xbufs!Ejtusjcvujpo !!!!!326-111!!!!!!!:3-2:5!!!!!418-2:5 597,000 Cjptpmjet !!!!!464-111!!!!!211-111!!!!!418-425!!!!!871-425 856,000 Xbtufxbufs! Usfbunfou !!!!!!!52-422!!!!!!!52-422 Xbufs!Rvbmjuz !!!!!!!:1-111!!!!!!!:1-111 PHXT !!!!!!!!!!!!!. 104,000 Tfxfs!Dpmmfdujpot !!!!!!!:3-2:5!!!!!!!42-59:!!!!!234-794 784,000 Beejou!b!Npupsqppm! Wfijdmft !!!!!!!46-111!!!!!!!46-111 !!!!2-254-111!!!!!!!!!!52-422!!!!!!!!282-372!!!!!!!!787-1:1!!!!!!!!!!74-:43!!!!!!!!!!31-::4!!!!!3-227-698! Tvcupubm!Gvoefe!!4-7::-111 Vogvoefe !!!!!!!!!!!!!. !!!!!!!!!!!!!. Tvcupubm!Vogvoefe!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!.!!!!!!!!!!!!!. Total Projects 1,143,000 41,311 171,261 676,090 63,932 20,993 2,116,587 3,699,000 Vehicle Replacements Included in the ER&R fund 56 December 16, 2024 Fleet Needs with No Fundingfor Vehicles Outside of the ER&R fund InformationTechnology The purpose of the I.T. Equipment Rental & Replacement Fund (ITERRF) and the I.T. Operations & Maintenance Fund (ITOMF) is to manage replacement and maintenance funds to ensure sufficient monies are available when needed. The ITERRF and ITOMF are designated as Internal Service Funds with three major functions. The Replacement function supports the process to provide for replacement of assets. The Administration function supports asset and operations management. The operations function supports maintenanceand intergovernmental activities. During the budget process, the Information Technology Services Department will establish reserves for the replacement of assets. 1.Replacement charges are generally calculated based on the estimated cost of each equipment category, its useful life, and the anticipated replacement value. Replacement rates are sometimes adjusted for special purposes. Departments will be charged based on the number of devices. A calculation model shall be used to track each individual asset and determine the appropriate replacement charge. 57 December 16, 2024 2.Replacement rates may be adjusted when the useful life of an asset is changed, or the cost of the replacement asset is significantly higher or lower than the norm. 3.Assets acquired for service by means other than purchase (e.g. lease) will have a replacement rate established like a purchased asset and will require Finance approval for replacement at the time of acquisition. The Finance Department and Information Technology Services Department will establish rates for various operational costs and services provided by the approved budget of the Information Technology Services Department. The ITOMF will be used to account for operations and maintenance charges. 1.ITOMF maintenance rates will be established to recover 100% of the actual direct and indirect costs (e.g. Salaries, operational expenses, etc.). Rates will be adjusted during the budget process and mid-year review based on the fund balance if revenue exceeds or is below needs. 2.Each department will be charged based on the number of pieces of I.T. equipment assigned to them in the ITERRF, along with an allocation for citywide shared equipment. The allocation will be calculated by the model. 3.Each department will be charged based on the number of units of specific software assigned to them in the ITERRF. The allocation will be calculated by the model.Charges for citywide shared software will be included in the charges for assigned hardware. 58 December 16, 2024 59 December 16, 2024 Housing,EconomicDevelopment,andtheEnvironment This section of the plan captures capital associated with infrastructure that is often part of a larger community and regional program. These projects are often partnership projectsand tend to address the most pressing social issues a community facesbased on local, state, national, and world wide conditions. The Funded list includes Evans Vista, Sims Gateway and Boatyard Expansion, Cherry Street-Carmel Building housing project, golf course/Blaine Street parcel conceptual housing plan, and technology upgrades for more timely permit processing. Evans Vista is an area owned by the City southwest of Rainier Street and Sims Way that is intended to be a demonstration project of mixed-use housing and commercial with a range of affordability pricing. This project is both supported by the Comprehensive Plan Housing Element Implementation Strategy No. 8 and 9 as well as the Rainier Street Subarea Plan. In 2023 and 2024, the City used a County ARPA grant to complete a Master Plan for the Evan Vista property for 319 new housing units and Pro Forma. In 2025, funding will be used to publish a developer Request for Proposal and finish the subdivision approval. The Sims Gateway and Boatyard Expansion will modify the Sims Gateway subarea to achieve several goals: 1) improve electrical utility safety, 2) remove and replace nonnative tree species with a new native tree standard 3) increase size of Port of Port Townsend boatyard thus expanding economic requires review and modification of existing subarea plans. The City and the Homeward Bound Community Land Trust entered into an agreement to deliver affordable housing with the refurbishment of the Carmel building that was barged from Victoria, B.C., in 2017 to be a demonstration project as encouraged in the Comprehensive Plan. The City took out an $834,000 bond in 2018 to fund engineering, design, permitting, and pre-construction costs and then authorized a loan to Homeward Bound with anticipated repayment funded partly by the rent of those units. The project was plagued with unanticipated challenges and Homeward Bound agreed to exit the project. The City subsequently authorized the transfer of ownershipto another party, Bayside Housing, to complete the project. Work was underway to proceed with the transfer, including advancing a number of land use actions including but not limited to work on easements, right of way dedication and permit review. Due torising costs of construction and labor, Bayside Housing determined they were not longer able to take the project on. Since that decision in June 2022, the City has been working through a number of possible options and scenarios. Those were debuted at the City Council workshopon August 8, 2022. The City Council authorized demolition of the Carmel Building in October 2023 because the cost of remodeling the building was too high to prove feasible and the building was removed in December 2023. City staff continue to work with adjacent property owners to adjust property lines in order to prepare the land for listing, marketing, and sale. City Council will evalaute all offers based on price and density. The City and Jefferson County are working together to consider aUrban Growth Area expansion to include the existing Caswell Brown shelter property. If approved, sewer service would be available via the Mill Road Lift Station project. See the wastewater section of this plan for the Mill Road Lift Station project and how it supports Evans Vista and potentially Caswell Brown. 60 December 16, 2024 In 2025, the City will be required to conduct a Periodic Update of its Comprehensive Plan. In 2023, the Department of Commerce provideda formulaic grant of $125,000 once the City can complete its periodic checklist and scope of work. This will not be enough to complete the project. Additional money through ARPAallocation was used to hire a limited termlong-range planning position. The position would assist with the Comprehensive Plan Update, managing grants, and would support housing policy and other long range planning projects.The City also received a Middle Housing Grant of $50,000 to make policy and code amendment recommendations as part of the 2025 Comprehensive Plan Update that addresses middle housing initiatives aligning with HB 1110, which the City is not required to adopt, but chooses to explore as part of its housing strategy. Finally, in 2022 the City made investment to support technology upgrades to transition to paperless permitting to enhance predictable timely processing, and to ensure predictability and capability during the COVID-19 lockdowns and social distancing requirements. The City used ARPA funds to purchase Blue Beam Revu licenses for staff to markup development documents as well as a laptop computer so that the building inspector can update project records while in the field. Monitors to assist with digital review were also purchased. In 2023, the City furtherimprovedpermit processing by purchasing an Application Programming Interface that mergedBlue Beam markup with its Smartgov Permit database (where workflow, documents, fees, and status are stored on a project that can be reviewed internally and to a certain extent, externally. This automatedsome of the manual steps during project review. The funding also was used for an inkjet printer so that the Building Inspector can post site notices on the fly without returning to the office. permits by credit card online in the Smartgov database. In 2024, the City received a Paper to Digital Department of Commerce grant in the amount of $60,000 to transition its hybrid digital permitting system to fully digital. The remaining permit types to be transitioned are land use permit, such as subdivisions,that often are the first step in the housing pipeline. The grant completion date is in 2025 and includes a suite of customer training videos that teach applicants how to complete and submit permit applications. The City is currently behind on its Shoreline Master Program Periodic Review that was due in 2021. The City obtained a $222,890 Department of Ecology Shorelands Planninggrant in order to complete the plan, update the SMP consistent with SB 5290 changes in permitting timelines, and to speak with waterwalk armoring, examining sea level risk target and protection levels. The work is intended to make changes to regulations that enablethe appropriate armoring solution based on engagement and engineering analysis. This plan includes the addition of an additional Downtown restroom facility to be funded with Lodging Tax and Sewer funds in support of economic development. See the Facilities section of this plan for the project. The City has been awarded two significant U.S. Forest Service grants for planning and development of $403,269 towards the development of an Urban Forestry Planand canopy assessment, an amended Tree Conservation Ordinance and Engineering Design Standards, community engagement, plan implementation activities for education and planting events with the Jefferson County WSU-extension. 61 December 16, 2024 The 2025 Budget includes one-time funding in the amount of $47,000 to update the Parks, Recreation, and Open Space (PROS) plan, to adopt it as a an appendix to the Comprehensive Plan, and incorporate into a new PROS element. The PROS plan is due for update n 2026; however, an update in alignment with the 2025 Comprehensive Plan Periodic Update means the Plan would be valid for 10-years. The City also received a $150,000 Climate Resiliency Grant through the Climate Commitment Act in order to update the Multi-modal Transportation Plan into a new Active Transportation Plan and develop a new climate resiliency element consistentwith new requirements in HB 1181. Finally, the City received a Connecting Housing through Infrastructure grant for $128,237 for the Olympic Housing Trust (OHT) Dundee Hill townhouse project. This amount provides $58,055 to reimburse the City for the SDC and utility connection deferrals authorized for the 5 units. The remainder of the grant reimburses the developer, OHT, for the construction costs to install utilities. The Unfunded list represents community and Council support for 2023 Strategic Workplan projects. Though currently unfunded, this list represents potential budget impacts so that the City can seek various revenue sources such as grants. The list also represents action items and projects identified in Some of the projects have received significant partner funding or are expected to leverage coordination with other entities. For example, the North Olympic Development Council was awarded funding through the Puget Sound Partnership North OlympicPeninsula. Building on the 2015 Climate Change Preparedness Plan for the NorthOlympic Peninsula, this project will establish regional adaptation and mitigation goals for the NorthOlympic Peninsula and develop specific climate action plansfor local communities that integrate with the 2015 preparedness plan, local governmentComprehensive and Shoreline Master Plans and other relevant plans. The project was drafted October 2022. Of the $170,000 funding, Port Townsend was amongst fourother jurisdictions that received $18,000 for a sea level rise projection study. .This study will be a critical resource to help identify and prioritizeand fundfuture capital planningprojectsthat improve sea level rise resilience. 62 December 16, 2024 Housing, Economic Development and Environment 63 December 16, 2024 Unfunded!!!!!!!!!!!!!. Economic Development !!!!!!!!!!!!!. Uibzfs!Tusffu!.!!Xbti/!up! Tjnt!MJE! !!!!!!!!!!!!!. Sfwjfx!boe!Npejgz! tvcbsfb!qmbot!)DQ!Mboe! Vtf!Fmfnfou! Jnqmfnfoubujpo!Tusbufhz! Op/!7*/!Hfo!Gvoe! !!!!!!!!!!!!!. Fmfdusjd!Wfijdmf!Dibshjoh! tubujpot!Hsbout-!MUBD! !!!!!!!!!!!!!. Cjlftibsf!boe!ftdppufst!Hsbout-!MUBD! !!!!!!!!!!!!!. Xbufs!xbml!.!Vscbo!!Hfo/!Gvoe-! Xbufsgpou!QmboHsbout! !!!!!211-111!!!!!211-111!!!!!!!61-111 Dijmedbsf!Gbdjmjuz! Sftpvsdft !!!!!!!!!!!!!. FED!dpousbdu !!!!!!!!!!!!!. Gbdbef!Jnqspwfnfou! Hsbout !!!!!!!!!!!!!. Xbzgjoejoh!boe! joufsqsfujwf!ifsjubhf! tjhobhf!jnqspwfnfout!)DQ! Fdpo/!Efw!Jnqmfnfoubujpo! Tusbufhz* !!!!!361-111!!!!!361-111!!!!!!!36-111 Epxoupxo!Nbslfu!Tuvez!jo! dpokvodjupo!xjui!Nbjo! Tusffu!Qsphsbn !!!!!211-111!!!!!211-111!!!!!211-111 Epxoupxo!Qbsljoh! Nbobhfnfou!Qmbo!)DQ! Fdpopnjd!Efwfmpqnfou! Jnqmfnfoubujpo!Tusbhfz! Op/!3* !!!!!231-111!!!!!231-111 Dsfbujwf!Ejtusjdu!hsbout! !!!!!!!!!!!!!. tfbtpobm!xfflebz!qvcmjd! qspevdf!nbslfu!bu!pme!gfssz! epdl!po!Rvjodz!Tusffu !!!!!!!36-111!!!!!!!36-111!!!!!!!!!6-111 Qbsljoh!tusvduvsf!gfbtjcmjuz! tuvez!epxoupxo!.!Vscbo! Xbufsgspou!Qmbo !!!!!311-111!!!!!311-111 Jefoujgz!offet!boe! dvnvmbujwf!jnqbdut!pg! qsjwbuf!gfssz!qspqptbmt!xjui! befrvbuf!qbsljoh !!!!!!!61-111!!!!!!!61-111 Qmbdf!vujmjujft!voefshspvoe! epxoupxo/ !!!!!211-111!!!!!211-111 Environmental Tfb!Mfwfm!Sjtf!Bdujpo! Grants, Gen Qmbo Fund 250,000!!!!!361-111 Xpsl!xjui!Qpsu!up!pcubjo! hsboe!gvoejoh!gps! tupsnxbufs-!gmppe-!boe! fdpopnjd!efwfmpqnfou! qspkfdut!)DQ!Fdpopnjd! Efwfmpqnfou!Tusbufhz* !!!!!!!61-111!!!!!!!61-111!!!!!!!61-111 Dmjnbuf!Bdujpo!Dpnnjuuff! Bdujpo!Qmbo!Tvqqpsu !!!!!!!!!!!!!. Nbslfujoh!boe! Dppsejobujpo!xjui!puifs! foujujft!)DQ!Fdpopnjd! Efwfmpqnfou! Jnqmfnfoubujpo!Tusbufhz! Op/! !!!!!!!!!!!!!. Housing, Economic Development and Environment 64 December 16, 2024 Housing, Economic Development and Environment 65 December 16, 2024 Housing !!!!!!!!!!!!!. Tvsqmvt!Djuz!qspqfsuz!gps! bggpsebcmf!ipvtjoh!Hfo!Gvoe! !!!!!!!61-111!!!!!!!61-111!!!!!211-111!!!!!411-111 bggpsebcmf!ipvtjoh!boe! xpslgpsdf!xjui!!hsbout-!Hfo! jogsbtusvduvsfGvoe! !!!!!361-111!!!!!361-111!!!!!361-111!!!!!361-111!!!!!361-111!!2-361-111!!6-111-111 Ftubcmjtinfou!pg!vq!up!uxp! Uby!Jodsfnfou!Gjobodjoh! Ejtusjdut!SFFU! !!!!!611-111!!!!!611-111 Tvqqpsu!b!Dpnnvojuz! Ipvtjoh!Mboe!Usvtu!)DQ! Ipvtjoh!Fmfnfou! Jnqmfnfoubujpo!Tusbufhz!!Hfo!Gvoe-! Op/!5*hsbout! !!!!!211-111!!!!!211-111!!!!!311-111!!!!!411-111 Bveju!boe!bekvtu!{pojoh! dpef-!eftjho!tuboebset! boe!gfft!up!bddpnebuf!b! wbsjfuz!pg!ipvtjoh!uzqft! )DQ!Ipvtjoh!Fmfnfou! Jnqmfnfoubujpo!Tusbufhz!!Hfo!Gvoe-! Op/!3*hsbout! !!!!!211-111!!!!!211-111!!!!!311-111!!!!!211-111 Vqebuf!tupdl!qmbot!gps! gvuvsf!cvjmejoh!dpef! dzdmft-!xbjwf!qmbo!sfwjfx! gff!Hfo!Gvoe!!!!!!!!!!26-111!!!!!!!!!!26-111!!!!!!!!211-111! !!!!!!!41-111 Sftfbsdi!boe!efwfmpq!b! ipvtjoh!jodfoujwf!qsphsbn! gps!ofx!efwfmpqnfou!ps! sfopwbujpo!pg!fyjtujoh!!Hfo!Gvoe-! cvjmejohthsbout!!!!!!!!211-111!!!!!!!!!!61-111! !!!!!211-111 Fyqmpsf!qvcmjd.qsjwbuf! sfopwbujpo!qspkfdu!gps! Ijtupsjd!Ejtusjdu!vqqfs! gmppst!up!bddpnpebuf!!Hfo!gvoe-! mjwf0xpsl!ipvtjoh!hsbout!!!!!!!!!!61-111!!!!!!!!!!61-111! !!!!!211-111!!!!!261-111 DIJQ!hsbou!bqqmjdbujpo-! Ibcjubu!Mboeft!Tpvui!boe! Cbztjef!Wjodf(t!Wjmmbhf! TED0Vujmjuz!sfjncvstf!hsbout!!!!!!!!316-931! !!!!!316-931 Pqfo!tqbdf!efotjuz! usbotgfst!)usbotgfs!!Hfo!gvoe-! efwfmpqnfou!sjhiut*hsbout!!!!!!!!!!36-111!!!!!!!!!!36-111!!!!!!!!!!36-111! !!!!!!!61-111 Tvcupubm!Vogvoefe%!!!!!!!!!!!!!!!!!!!!!.!!!!!7:6-931!!!!!531-111!!!!!561-111!!2-:26-111!!!!!361-111!!!!!361-111!!4-:91-931!!7-366-111 Total Projects$ - 1,509,399 420,000 450,000 2,114,065 250,000 250,000 4,841,464 6,275,000 Housing, Economic Development and Environment ImpactFees If the City were to implement impact fees, RCW requires tracking of impact fees and annual reporting. This section is a place holder in case impact fees are utilized in the future. An impact fee analysis was provided to the City Council on in December of 2021 while adjustments were being made to the water connection fees. The following table illustrates a comparison of impact fees to other cities. Impact fees 66 December 16, 2024 can be a revenue source for growth related impacts to parks, transportation, fire, and school public services. Note, in 2024 the City updated System Development Charges for Water, Sewer and Storm to $5,603, $5,258, and $1,407respectively. This bringsthe City of Port Townsend to a total of $12,268. As reported above, these fees are reduced to incentivize smaller housing and multifamily housing consistent with the Comprehensive Plan Housing Policy2.2.1of the City to incentivizefor low and moderate income housing builders. Util. System Dev. ChargesImpact Fees Local Fac. WaterSewerChargeStormTransp.FireParksSchoolsTotal Olympia$ 4,433$ 9,860$ 6,418$ 1,440$ 3,662$ -$ 5,581$ 5,448$ 36,842 Port Orchard$ 11,571$ 12,122$ 5,569$ -$ 4,977$ -$ -$ 1,371$ 35,609 Mount Vernon$ 7,530$ 7,859$ -$ -$ 5,292$ -$ 855$ 9,421$ 30,957 Bend, OR$ 5,857$ 5,223$ -$ -$ 8,543$ -$ 8,867$ -$ 28,490 Poulsbo$ 4,802$ 10,965$ 1,323$ 5,324$ -$ 1,248$ -$ 23,661 Sequim$ 8,184$ 7,548$ -$ -$ 2,491$ -$ 2,210$ -$ 20,433 Lacy$ 5,449$ 8,143$ 6,083$ -$ -$ -$ -$ -$ 19,674 Chelan$ 11,926$ 5,531$ 1,970$ -$ -$ -$ -$ -$ 19,427 Wenatchee$ 600$ 3,710$ 6,389$ -$ 7,500$ -$ -$ -$ 18,199 Bremerton$ 6,291$ 7,342$ -$ 1,510$ -$ -$ -$ -$ 15,143 Port Townsend$ 4,494$ 3,758$ -$ -$ -$ -$ -$ -$ 8,252 Leavenworth$ 3,899$ 2,620$ -$ 1,034$ -$ -$ -$ -$ 7,554 Oak Harbor$ 3,081$ 1,680$ -$ -$ 907$ -$ -$ -$ 5,668 Port Angeles$ 2,260$ 2,260$ -$ -$ -$ -$ -$ -$ 4,520 If adjust for inflation at 3.2% Port Townsend 2015$ 4,494$ 3,758$ 8,252 Port Townsend 2022$ 5,603$ 4,685$ 10,288 Notes: Sequim include a 1.5 factor of facilities charges for outside the City Limts Wenatchee Local Facilities Charge applies only to pipe installed by the City for Sewer. Transp. Impact Fee is for a specific region of the City Chelan Local Facilities Charge depends on the location of connection Olympia Local Facilities charge is for the regional system. Conclusion over time from a Capital improvement needs standpoint. The Capital Facilities Plan is a work in progress designed to coordinate with the adoption of the annual capital budget. The process of adoption is an iterative process to develop a comprehensive overview of capital needs in order to balance investments with available resources (revenue and staffing)as well as priorities. 67 December 16, 2024 Appendices Appendix A: 2025 Capital Project Budget Sheets Appendix B: 2025-2030 Six Year Transportation Improvement Program 68 -------------------------- 1,414 8,702 150,000150,000139,884 150,000 Total Revenues Total Expenditures - - Future Years Future Years 1,249 69,24969,24950,993 52,242 2025 Budget2025 Budget 2,000 65,00065,00063,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 4,000 74,00074,00065,641 69,641 2024 Budget2024 Budget 2,244 1,025 50,30950,30946,920 50,189 2024 Actual2024 Actual 1,414 5,453 15,75115,75125,891 32,758 Revenues Prior Year Prior Year Expenditures - 5,000 5,000 150,000145,000145,000 150,000150,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Bond fund - not eligible Design Engineering / PermittingConstruction The City is in the process of reconciling the Cherry Street housing project that did not pencil out. This project involves generally preparing the property for disposition.Bond FundsProfessional Serv.KD&SDemoFence RentalMisc Project Management Engineering Serv Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Cherry St. Property Disposition Project Description 3AAAAABBBBBCCCCD ------------------------- 16,75015,00067,50032,000 349,350349,350218,100 349,350 Total Expenditures Total Revenues 11,16710,00045,00021,333 232,900232,900145,400 232,900 Future YearsFuture Years - 5,583 5,000 22,50072,70010,667 116,450116,450 116,450 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - - 16,75015,00067,50099,25032,000 32,000 349,350218,100 218,100 349,350349,350 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Tree PlantingAdminConsultants Design Engineering / PermittingConstruction / Supplies Sather park and Bishop Canyon are the beneficiearies of a Department of Natural Resources Grant. This project aims to remove invasive species from Bishop park (passive) and planting of new trees in both Sather Park and Bishop Park over the next three years. Grant will be managed by the Parks Department. Washington State DNR Community Forestry Assistance GrantCommunity EngagementTree InventoryConsultant Assistance Project ManagementProject Contingency Eligible for 1% for the Arts Grant 301 1 USDA USF Project DescriptionRevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ---------------------- 2,500 75,00017,500 250,000250,000500,000100,000305,000 500,000 Total Expenditures Total Revenues - 7,500 2,500 155,000305,000 155,000 315,000 Future Years Future Years 95,00075,00010,000 250,000345,000100,000 185,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 2,500 75,00017,50017,500 250,000250,000100,000175,000305,000305,000 500,000500,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Additional public restrooms downtown have been discussed for a number of years. In particular, a restroom facility toward the Ferry Terminal would nicely compliment the existing Cotton Building Restrooms. Funding of restrooms is a shared between Lodging Tax dollars and Sewer Fund resources. The sewer fund is able to contribute to restrooms to support public health and sanitation, while lodging tax recognizes the tourism benefits of public restrooms.Lodging TaxSewer OperatingArchitecturalProperty PurchaseConstruction Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense New Restroom Downtown Project Description ------------------- 7,000 6,421 7,000 26,69536,46119,60749,85910,533 500,000162,951115,000804,646475,107151,557 756,544 Total Expenditures Total Revenues - - Future YearsFuture Years - 3,703 115,000115,000106,557 110,260 2025 Budget2025 Budget - - 22,39545,000 67,395 Year EndYear End 2024 Estimate 2024 Estimate 80,00080,000 252,000252,000584,000100,000504,000 684,000 2024 Budget 2024 Budget - 368 6,597 15,430 22,395 2024 Actual 2024 Actual 7,000 6,421 3,297 26,69536,46119,60749,85910,533 500,000162,951696,646452,712 578,889 Revenues Prior Year Prior Year Expenditures ----- ---- 7,0006,069 7,000 36,49141,32649,85997,25410,53317,533 500,000162,951115,000475,107151,557 1,372,0001,372,0002,035,155 9/24 2,149,9512,149,942 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,000 43,50043,50025,00075,000 507,000100,000150,000500,000504,000546,000150,000157,000 1,372,0002,500,0001,700,0001,372,0002,419,5003,150,0003,796,000 6,372,5006,372,500 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC (Fund 495) CleanupMowingGarbageConstruction engineeringNot eligible - Grants and Utilities The City received two grants for affordable housing in 2021 from the State Department of Commerce. An additional Federal Grant was received for sewer infrastructure. The funding is directed to create land available for affordable housing through acquisition of property and the construction of sewer infrastructure to support full development of the land. The project has been master planned and will provide over 300 housing units serving a range of income levels. The sewer portion of this project is included on a separate capital sheet entitled the "Mill Road Lift Station".State Affordable Housing GrantCity Funds Affordable Housing fundsJefferson County ARPA City General Funds (Abatement and Mowing)City General Funds Transfer In 2025Federal Grant for State Utility Grant (CHIP) for SewerJefferson County Health Land Purchase / Permitting / Design Land PurchasePlanning and PermittingCultural resourcesMill Road Lift StationMarketing Construction Sewer Lift Station and Force main Project Management/Design Engineering Miscelaneous Project Contingency Eligible for 1% for the Arts 141441146 RevenueTotal RevenueExpenseTotal Expense Affordable Housing Project Description AAASBBVVCXYD --------------------------- 171 40,00012,15075,00052,06875,000 127,150 127,239 Total Expenditures Total Revenues ---- - Future YearsFuture Years 75,00075,00075,000 75,000 2025 Budget2025 Budget 12,15012,15022,967 22,967 Year EndYear End 2024 Estimate 2024 Estimate - 40,00012,15052,150 2024 Budget 2024 Budget - 22,967 22,967 to date to date 2024 Actual year 2024 Actual year 171 40,00040,00029,101 29,272 Revenues Prior Year Prior Year Expenditures -- 171171 40,00012,15075,00052,06975,000 127,069 127,150127,240 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 5,000 5,000 40,00090,00035,00010,00010,00060,00090,000 150,000 165,000165,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Repair work and grants Design Engineering / PermittingConstruction The existing Kah Tai restrooms were originally constructed with grant funding from RCO. The restrooms have fallen into disrepair and have suffered severe vandalism over the years. As a result, the restrooms have been closed for a number of years. The City desires to re-open the restrooms and establish an RV caretaker site to minimize the effects of vandalism. RCO funding was not received and thus the City is utilizing General Fund reserves to complete the project.2023 Banked CapacityARPARCO Grant (Unsecured) - No match requiredGeneral Fund Transfer InPlumbing PermitDemo PermitPhase 1 - care taker sitePhase III (restroom repairs)Project ManagementProject Contingency Eligible for 1% for the Arts 4111 RevenueTotal RevenueExpenseTotal Expense Kah Tai Restrooms and Care Taker Facility Project Description AAAAABBBBBCCCCD 0 -------------------- - - 715106 2,023 76,98779,14280,00080,00079,09879,186 316,129 155,000 316,128 Total Expenditures Total Revenues - - Future YearsFuture Years -- 2,023 80,00080,000 160,000 155,000 157,023 2025 Budget2025 Budget 518 76,98779,14279,09822,911 156,129 102,527 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- 518 76,98779,14279,09822,911 156,128 102,527 2024 Actual2024 Actual - 197106 56,275 56,578 Revenues Prior Year Prior Year Expenditures ` ---- 715106 2,0232,844 76,98779,14280,00080,00079,09879,186 155,000 313,284 316,128316,128 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,0005,0005,000 62,20933,00079,09795,20910,000 25,000 100,000 167,810 174,306 370,019184,306 Budget 9/23 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 7,7912,5002,5005,000 62,20933,00030,500 100,000167,810167,500198,000 370,810203,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ N/A Windows Windows Windows WindowsRestrooms SubtotalSubtotalSubtotal Repair work and partial grant The 1989 addition to the Port Townsend Library has windows with frames that are beginning to rot due to moisture intrusion and window failure. This project replaces the windows for this portion of the library. The source of funds for this project are bond revenues as well as American Rescue Plan Act funds as well as a Department of Commerce Grant. This project also rehabilitates the outdated bathrooms. Additional funds from the grant will be used in 2025 to make other upgrades to improve the longevity of this building.Bond Fund - Real Estate Excise Tax - Federal Grant (ARPA) - DOC (added in 2024) - Bond Fund - DOC Phase II GrantGeneral Fund Transfer In Design Engineering / PermittingConstruction WindowsRestroomsPhase II remaining grant Project Management WindowsRestroomsPhase II remaining grant Project Contingency Eligible for 1% for the Arts 3411311 RevenueTotal RevenueExpenseTotal Expense Library Windows & Restrooms Project Description AAAAABBBBCCCD -------------------- 106426 3,0003,000 52,33429,969 191,000127,327318,327161,165 249,999 Total Expenditures Total Revenues - - Future YearsFuture Years --- 2,1461,114 130,919 134,179 2025 Budget2025 Budget 1,500 91,00020,000 21,500 127,327 218,327 Year EndYear End 2024 Estimate 2024 Estimate -- 614500 (2,019) 11,485 135,000 145,580 2024 Budget2024 Budget -- 714 714 to date 2024 Actual 2024 Actual year 854386106426 10,24652,33429,969 94,320 100,000100,000 Revenues Prior Year Prior Year Expenditures 106426 3,0003,0003,0003,532 52,33429,96950,00052,33429,969 117,697161,165 243,468 250,000250,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ - 500 2,0001,000 3,500 61,00030,00050,00059,00028,500 100,000 150,000 237,500 241,000241,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal YźƷĭŷĻƓ {ŷĻƌƷĻƩYźƚƭƉƭ {źŭƓƭ.źƭŷƚƦ tƌğǤŭƩƚǒƓķ Kitchen ShelterKiosks SignsBishop PlaygroundKitchen ShelterKiosks SignsBishop PlaygroundBank Capacity Agreement does not allow for art contribution Design Engineering / PermittingConstruction The City Council allocated funding to several parks project as part of the 2022 Banked Capacity (property tax). The projects include reconstruction of the Kitchen Shelter at Chetzemoka Park, installation of Kiosks at the City Parks and install trail signs identifying the right of way, and installation of a new swing set at Bishop Park. A donation dedicated to Chetzemoka Park also will be applied to the kitchen shelter reconstruction.Banked CapacityDonations - Kitchen Shelterbishop permit Project ManagementProject Contingency Eligible for 1% for the Arts 44446 Parks 22 Banked Capacity Project Description RevenueTotal RevenueExpense AAAABBBBBCCCCD Total Expense ----------------------- 5,1773,8333,3982,000 13,35865,00018,97150,000 175,000262,368188,000 262,368 Total Expenditures Total Revenues - - Future YearsFuture Years 1,500 65,00050,000 175,000240,000188,000 239,500 2025 Budget2025 Budget -- 500 13,35813,35813,256 13,756 Year EndYear End 2024 Estimate 2024 Estimate (182) 7,4891,500 95,30795,30786,500 95,307 2024 Budget2024 Budget 1,228 1,228 2,949 2,697 1,228 6,874 to date 2024 Actual 2024 Actual year 5,1773,8339,0105,7153,398 9,112 Revenues Prior Year Prior Year Expenditures - 2,0002,000 22,36865,00022,36822,36850,000 175,000188,000238,000 262,368262,368 9/24 Revised Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 1,5001,500 40,00012,00012,00086,50040,000 100,000126,500 140,000140,000 9/23 Revised Budget $ $ $ $ $ $ $ $ $ $ $ 35,00035,00020,00020,000 100,000 205,000 250,000 250,000 305,000 305,000 Project Budget $ $ $ $ $ $ $ $ $ $ N/A Pink HousePink House Pope Marine Permit Pope Marine SubtotalSubtotal Pink House Pope MarineRepair work and grant funding The Charles Pink House and Pope Marine buildings are suffering severe exterior deterioration in the siding and trim. The City has evaluated the repair costs and will be making repairs to the degree that funding is available. This budget transfers revenues from ARPA to REET. ARPA (Initial Allocation) (103-)Friends of Library BondFuture GrantGeneral Fund Transfer InReal Estate Excise Tax Design Engineering / Permitting Terrapin Contract $12,000 Construction Pink HousePope MarineMiscelaneous Pink HouseMiscelaneous Pope Marine Project Management Enigeering AdministrationSubtotal Project Contingency Eligible for 1% for the Arts 11163144 Pink House & Pope Marine RevenueTotal RevenueExpenseTotal Expense -------------------- 30,00030,00030,00030,00030,00030,00030,00010,000 210,000 200,000 210,000 Total Expenditures Total Revenues - - Future Years Future Years 30,00030,00030,00030,00030,00030,00030,00010,000 210,000 200,000 210,000 2025 Budget2025 Budget $ - - 2024 2024 Estimate Estimate Year EndYear End - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 30,00030,00030,00030,00030,00030,00030,00010,00010,000 200,000 200,000 210,000210,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 411-403411-405412-110510199-091199-132N/A - design study SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The existing PW shops located on Beech St. houses the Public Works Department divisions of fleet maintenance, streets, wasteawter collections, storm water collections, and water distribution crews. In addition, the parks maintenance and facilities maintenance divisions do not have adequate shops with parks based out of the old water barn on Harrison Street and the offices locatd at Mountain View. This current Beech street site consists of older portable units that have reached their useful life expectancy and is undersized for such a large crew. The site is also located in the middle of a residential neighborhood and the property could be better suited for housing. This first step in this project will be to hire a consultant to develop a schematic design towards building a new Muncipal Service Center adjacent to our Water Quality site. Funds for this project will be split between the seven departments that will operate out of this facility. Water DistributionWW CollectionsStormStreetsFleetFacilitiesParksSchematic Design Consultant Project Management Staff support and management Project Contingency Eligible for 1% for the Arts Public Works Shops Project Description Revenue 4444444 Total RevenueExpenseTotal Expense --------------------- 400 5,0001,0001,600 40,00019,00059,00022,00029,000 59,000 Total Expenditures Total Revenues - - Future YearsFuture Years -- 400 1,600 22,000 24,000 2025 Budget2025 Budget 5,0001,000 40,00019,00059,00029,000 35,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 2024 BudgetBudget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 400 5,0001,0006,0001,6001,600 40,00019,00022,00029,00051,000 59,00059,000 Project Revised $ $ $ $ $ $ $ $ $ $ $ $ $ Budget 9/24 - -- Project Budget $ $ $ Yes SubtotalSubtotal For city funds only In 2024 with the recommendation from PRTTAB, and approval by the City Council along with fund raising from the community, installation solar lighting at the Skate Park will occur. Council accepted a gofund me donation in the amount in the amount of $19k from local community members. Lighting of the skate park is referenced in the PROS Plan as a need for more night time acitvities for the youth of Port Townsend.General Fund Transfer InParks Donation Design Engineering / Permitting Schematic Design and engineeringPermit Construction InstallationMaterials - solar lights Project Management engineering services Project Contingency Eligible for 1% for the Arts 46 RevenueTotal RevenueExpenseTotal Expense Skate Park Lighting Project Project Description ----------------------- 75,00088,00050,000 763,000838,000113,000587,000 838,000 Total Expenditures Total Revenues 50,00088,00025,000 650,000587,000 700,000 700,000 Future Years Future Years 25,00025,000 113,000138,000113,000 138,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00088,00050,00050,000 763,000113,000113,000587,000675,000 838,000838,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal 19th Street is a main corridor fo pedestrians, bicyclists, and motorists. The corridor connects the Mountain View Campus, Golf Course, Salish Coast School as well as crosses the valley separating Castle Hill from Uptown. The existing rodaway configuration is a large open street which induces high vehicle speeds. About half of the corridor has sidewalks. This project will enahnce pedestrian safety by installing sidewalks between Landes and the existing sidewalk near San Juan. It will also include traffic claming and enhanced crossings. This project is funded through the State Highway Safety Improvement Program and reflects improvements needed in the City's Local Road Safety Plan. HSIP Grant (Federal)Transportation Improvements Funded (TBD)Design Engineering / Permitting Consultant Construction Construction ContractCN Engineering Project Management Eng Interfund Project Contingency Eligible for 1% for the Arts 11 19th Street Safety Project Project Description RevenueTotal RevenueExpenseTotal Expense -------------------------- 40,00050,00060,00032,00020,000 414,000 454,000 282,000 444,000 Total Expenditures Total Revenues - - Future Years Future Years 6,6477,298 40,00040,00060,00018,874 282,000 374,820 2025 Budget2025 Budget 5,000 25,00010,000 40,000 304,000304,000 Year EndYear End 2024 Estimate 2024 Estimate - 3,2226,0008,000 50,00030,00049,00031,00017,00038,691 275,264 508,177 2024 Budget2024 Budget ----- 4,627 12,118 16,745 to Date 2024 Actual2024 Actual 3,1267,702 18,353 29,180 110,000 110,000 Revenues Prior Year Prior Year Expenditures ------ 40,00050,00050,00060,00032,00020,00052,000 404,000 282,000 342,000 444,000444,000 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9,000 75,00060,00040,00050,00050,00060,00049,00031,00032,00015,00011,00067,000 38,691 414,000 293,309 433,309 589,000589,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Banked Capacity Agreement Does not allow for art contribution Design Engineering / PermittingConstruction The City Council authorized expenditure of 2022 banked capacity (property tax) revenue for parks and streets projects. The Street projects in this budget include construction of sidewalks on 9th Street between Hancock and McPherson, ADA improvements at Mountain View on Blaine Street, ADA improvements at the intersection of Lawrence and Tyler Street, and paving of Milo Street, a portion of the Valley Trail.Banked CapacityWater SDC (495)Sewer SDC (495)Stormwater (412)Design Consultant 9th, BlaineDesign Pacific9th St, and BlainePacific Project Management 9th St, and Blaine Pacific Project Contingency Eligible for 1% for the Arts 2022 Banked Capacity - 1000.1 (Pacific Avenue), 1000.2 (9th Street Sidewalk), 1000.3 (ADA Ramps)Project Description Revenue 4444 Total RevenueExpense ABCD Total Expense --------------------------- 48,298 868,000251,970819,702107,075144,895 1,119,970 Total 1,119,970 Expenditures Total Revenues - -- - Future Years Future Years -- 57,07537,764 152,842152,842551,862113,292 759,994 2025 Budget2025 Budget 5,000 65,00065,00050,00015,000 125,000 195,000 Year EndYear End 2024 Estimate 2024 Estimate $ 62,993 125,985125,985737,800188,977130,200 1,119,970 2024 Budget2024 Budget 19,32019,32036,43811,398 47,836 datedate 2024 Actual To 2024 Actual To 5,534 34,12816,603 868,000902,128142,839 164,976 Revenues Prior Year Prior Year Expenditures - 48,298 868,000 251,970 819,702 107,075 926,777 144,895 193,193 1,119,9701,119,970 Project Budget $ $ $ $ $ $ $ $ $ $ $ StreetStormStreetStormWaterStreet (25%)Storm (75%) SubtotalSubtotalSubtotal Banked Capacity does not allow for art contribution The City proposes to invest up to 868,000 of banked capacity (property tax) into repair of streets. This project will include a number of stormwater management improvements prior to applying repair treatment to the street. Banked CapacityStormwater Design Engineering / Permitting In-house engineering Construction Project ManagementProject Contingency Eligible for 1% for the Arts 44 RevenueTotal RevenueExpenseTotal Expense 2023 Banked Capacity Street Repair Projects - 1000.4 Project Description ABCD ------------------- 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 Total Expenditures Total Revenues - - Future Years Future Years 5,0005,000 25,00050,00025,00015,00015,00050,00010,000 100,000 100,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 5,0005,000 25,00050,00025,00015,00020,00015,00050,00065,00010,00015,000 100,000100,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ 111111111 SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu The voter enacted Transportation Benefit District sales tax of 0.3% funding includes approximately $25,000 for traffic calming and approximately $50,000 for pedestrian safety. Additionally, the City fee in lieu collections for sidewalk are lumped into this project with the goal of connecting the city's sidewalk network and providing improved comfort for non-motorized users.TIF - Traffic Calming TIF - Pedestrian Safety - SidewalksFee in lieu for Sidewalk Construction Design Engineering / Permitting In house traffic calming EngineeringIn house Sidewalk Design Engineering Construction Traffic calming InfrastructureSidewalk Construction Project Management Traffic Calming Guide BookAdmin Project Contingency Eligible for 1% for the Arts 2025 Active Transportation Project (Traffic Calming and Sidwalks)Project Description Revenue 444 Total RevenueExpenseTotal Expense ---------------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 Total Expenditures Total Revenues - - Future Years Future Years ------------- 15,00015,000 170,000264,618434,618264,618140,000 434,618 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 15,00015,00015,00015,000 170,000264,618264,618140,000404,618 434,618434,618 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Every other year, funds from the Transportation Benefit District will go to pavement preservation in order to extend the life of the City streets. Pavement preservation usually consists of Chip Seal or Overlays along with spot repairs. 2025 will be the first year of a implementing a pavement preservation project since the beginning of the Transportation Benefit District in 2024. The City received a TIB grant to support this effort in 2024.Transportation Improvement Funded (TBD)TIB APP Grant Application - Chip SealIn-house Engineering - TIB GrantContract - TIB GrantMatch Project Management Administration - TIB Grant Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense 2025 Chip Seal Project Project Description 41 -------------- 2,4135,174 85,70270,07714,831 617,190363,693202,000241,202402,680678,581189,455622,873 2,709,8681,442,0826,066,8304,487,806 Total 6,068,797 Expenditures Total Revenues $ - - Future YearsFuture Years $ ------- 64,00050,00014,064 64,064 228,444292,444 2025 Budget2025 Budget $ ----- 5,174 66,24270,07714,831 262,155138,000194,155100,055189,455404,938 2,003,5151,403,6624,167,7844,101,314 4,785,789 Year EndYear End 2024 Estimate 2024 Estimate $ $ -- 8,3442,0709,460 (6,555) 68,69313,58835,634 (43,992) 100,649342,680140,537342,680 2,065,0771,367,0823,937,6263,738,122 4,246,444 2024 Budget2024 Budget $ $ 777 441 11,43994,21338,449 103,235 1,252,1281,328,1202,725,1263,979,256 4,082,932 2024 Actual 2024 Actual $ 2,413 38,42047,04719,460 477,909617,190101,538302,625678,581336,492203,871 1,606,602 1,218,944 Revenues Prior Year Prior Year Expenditures $ $ $ $ Prior Year Expenditures -- 8,2285,174 85,702 30,629 26,337 70,077 14,831 621,515363,693202,000241,202402,680613,387678,581189,455622,873642,878 2,709,8681,442,0824,487,8064,747,338 6,068,742 6,068,797 Budget 9/24 Budget 9/24 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - 7,9263,593 9,460 75,831 30,792 63,588 10,769 621,515363,693234,263342,680608,387647,105190,537342,680417,498431,860 2,493,2881,442,0823,888,1224,484,927 5,573,352 5,563,892 Budget 7/23 Budget 7/23 Revised Project Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 6,242 34,216 13,217 92,877 12,833 621,515270,000240,000115,000250,000755,854803,287190,937250,000197,810216,885 2,629,6181,442,0823,322,8293,856,643 5,568,215 4,876,815 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Project BudgetProject BudgetNo SubtotalSubtotalSubtotal Grant funding not eligible and Staff Administration Design Engineering / PermittingConstruction The Discovery Road Project includes constructing a bicycle way, sidewalks, and curb ramps between the roundabout at Rainier Street and McClellan Street near Salish Coast Elementary School. The project will completely rebuild the failing pavement as well. The City received several grants to fund this large project. Discovery Road is an important arterial street connecting SR20 to Fort Worden. The City and stakeholders evaluated options for this project in the spring of 2021. City Council approved the concept design on May 17, 2021. Construction was completed in 2024 with only wetland mitigation work remaining in 2025.Transportation Improvement Board - State Grant (UAP)Washington State Department Of TransportationFederal Grant Funds STPLocal - Street Funds Transportation Infrastructure Funded (TBD 111)Water (495)Sewer (495)Storm (412)Misc.StreetWaterSewerMiscStreetWaterSewerStorm Project Management StreetWaterSewer Project Contingency Eligible for 1% for the Arts 111414446 Discovery Road Project Description RevenueTotal RevenueExpense ABCDD Total Expense ------------------------ 35,00050,00040,00030,15025,00010,00042,000 233,000318,000170,850 318,000 Total Expenditures Total Revenues - - Future Years Future Years 1,819 22,35550,00016,70230,15010,00042,000 210,000282,355170,850 271,521 2025 Budget2025 Budget $ 23,00010,00033,00023,00015,000 38,000 Year EndYear End 2024 Estimate 2024 Estimate 5,000 10,00022,00030,15010,000 228,000238,000170,850 238,000 2024 Budget2024 Budget 542 542 3,899 5,415 9,314 Date 7/1/24 2024 Year to 2024 Year to Date Sept 24 298 2,645 2,645 8,181 8,479 Revenues Prior Year Prior Year Expenditures - 35,00050,00040,00040,00030,15025,00010,00035,00042,000 233,000170,850201,000 318,000318,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 15,00022,00022,00030,15015,00015,00010,000 233,000170,850201,000 248,000248,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A REET Used for staff administration Design Engineering / PermittingConstruction The City secured a second grant to improve the remaining portion of Discovery Road between the Salish Coast Elementary School and the Sheridan intersection. The grant also makes improvements to the intersection for pedestrian and Bicycle safety. Federal HSIP funding is intended for City's to make safety improvements according to the Local Road Safety Plan. Federal Grant Funds (HSIP)Real Estate Excise TaxAdditional Federal Funds (Anticipated)Design ConsultantConstruction ContractCN Engineering Project Management Staff administration non-eligible grant costsStaff administration eligible grant costs Project Contingency Eligible for 1% for the Arts 141 Discovery Road/Sheridan/19th Street Intersection Safety Improvements Project Description RevenueTotal RevenueExpense ABBCCD Total Expense --------- - ------------ 40,00010,00035,00055,18728,00037,00060,000 319,000 160,592 565,525 849,849 100,000 1,130,117 Total 1,130,036 Expenditures Total Revenues - - Future Years Future Years 19,00020,00050,000 70,000 160,592 179,592 2025 Budget2025 Budget $ 40,00035,00055,18728,00037,00040,00050,000 300,000565,525940,525849,849 1,060,036 Year EndYear End 2024 Estimate 2024 Estimate $ - - 2024 Budget2024 Budget - 9,727 55,187 64,915 2024 Actual2024 Actual - 10,00010,000 Revenues Prior Year Prior Year Expenditures - 40,00010,00035,00055,18755,18728,00037,00060,00060,000 319,000 160,592 565,525 849,849 914,849 100,000 1,130,1171,130,036 Revised Budget 10/24 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -- 75,00035,00010,00010,00033,25733,25710,00042,61542,615 493,500 496,694 506,694 623,500582,566 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal StreetStormEstimate on budget for REET and not grants Design Engineering / PermittingConstruction Lawrence Street is a main pedestrian route. Disability Awareness Starts Here (DASH) has identified Lawrence Street as a key route that needs the Library. Adding bike lanes and narrowing the lanes will improve mobility for all in terms of traffic calming and providing space for bicycles. Construction was completed in 2024 with only project paperwork finalization occuring in 2025.Transportation Benefit District ACACJefferson TransitBanked CapacityPublic Infrastructure Funding (PIF)Stormwater FundTransportation Improvement BoardPEConstructionCN Engineering - SCJInspection - Vanir Project Management City Staff Project Contingency Eligible for 1% for the Arts 4664141 Lawrence St Improvements - 1140.0 Project Description RevenueTotal RevenueExpense ABBBCDDE Total Expense - - - - - - - - - - - - - - - - - - - - - - - - 2,000 35,00080,000 180,000215,000133,000 215,000 Total Expenditures Total Revenues -- - - - Future Years Future Years 2,000 25,00055,000 145,000170,000113,000 170,000 2025 Budget2025 Budget - 35,00010,00045,00020,00025,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 2,000 35,00080,00082,000 180,000133,000133,000 215,000215,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal This project evaluates approximately 15 of the City's arterial streets in an effort to determine the appropriate non-motorized facilites that are needed. The project will provide an opportunity for public outreach as part of the evaluation. Additionally, the project will provide grant level cost estimates to balance project feasibility and prepare for future grant applications.Transportation Alternatives Grant (Federal)Transportation Benefit District Design Engineering / Permitting Consultant for Planning Study Construction Project Management AdminstrationWSDOT Adminstration Project Contingency Eligible for 1% for the Arts 14 Multimodal Arterial Cohesive Investment Strategy Project Description RevenueTotal RevenueExpenseTotal Expense - - - - - - - - - - - - - - - - - - - - - - - 25,00025,00025,000 225,000250,000200,000 250,000 Total Expenditures Total Revenues 15,00015,00015,000 115,000100,000 130,000 130,000 Future Years Future Years 10,00010,00010,000 110,000120,000100,000 120,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 50,00025,00025,00050,000 250,000200,000200,000 300,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal N/A given funding is from TBD and fee in lieu Design Engineering / PermittingConstruction The City received a RAISE grant to develop a plan for connecting the Larry Scott Trail head to Fort Worden. This RAISE grant is part of the Puget Sound to Pacific (PS2P) Federal Grant.RAISE Grant (Federal)REETConsultant Project Management Admin Grant EligibleAdmin Grant Ineligible Project Contingency Eligible for 1% for the Arts Olympic Discovery Trail - Larry Scott to Fort Worden Connection Project Description Revenue 14 Total RevenueExpenseTotal Expense ---------- - --------------- - 5,0005,000 100,000 500,000 605,000 100,000 500,000 605,000 Total Expenditures Total Revenues - - Future Years Future Years - 2,0192,019 500,000 502,019 500,000 502,019 2025 Budget2025 Budget - 2,9811,000 100,000102,981100,000 101,000 Year EndYear End 2024 Estimate 2024 Estimate 12,642 100,000 185,000 285,000 100,000 170,000 282,642 2024 Budget2024 Budget - - DateDate 2024 Actual To 2024 Actual To - 1,981 1,981 Revenues Prior Year Prior Year Expenditures - 5,0005,0005,000 100,000 500,000 100,000 100,000 500,000 500,000 605,000605,000 Budget 9/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ 30,00030,00015,00015,000 100,000 185,000 190,000 190,000 285,000235,000 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal The Sims Way and Boatyard Expansion project was approved by the City Council, Port of Port Townsend, and Jefferson County PUD on 9/12/22. The construction of the south side of the project will be led by the Port with the City doing work overtime on the north side. The project involves removal of the existing Poplar trees, expanding the boatyard, and planting new trees on the south side. The project involves selective removal over time on the Kah Tai side by the City. The Port of Port Townsend is leading design and construction effort for this project. Susbsequent funding through PIF was added to the project to cover inflationary costs as well as the results of hte public process that yielded a final design concept of a parkway with a path. ARPAIn Kind Match - North Side - $50,000PIFCity Admin Costs - PW Admin.Design Engineering / Permitting Design Consultant - Port Construction Pass thru ot the Port for Construction Contract Project Management Engineering Administration Project Contingency Eligible for 1% for the Arts 1414 RevenueTotal RevenueExpenseTotal Expense Sims Way and Boatyard Expansion Project Project Description ABCD ------------------- 750 75,00013,50015,00065,00060,00065,00075,00015,00013,50049,250 379,354 145,000 627,854 284,516 628,016 Total Expenditures Total Revenues - - Future Years Future Years 750 77,00013,50017,00060,00065,00013,50021,609 379,354 469,854 284,516 462,375 2025 Budget2025 Budget - 68,02168,00015,00048,00075,00015,00020,000 151,021 158,000 Year EndYear End 2024 Estimate 2024 Estimate - 750 64,70016,98628,45226,53028,455 320,987 385,687 284,516 385,688 2024 Budget2024 Budget - 11,74947,67814,428 62,107 11,748.82 2024 Actual 2024 Actual Actuals to DateActuals to Date $ 6,9796,9797,641 7,641 Revenues Prior Year Prior Year Expenditures - 750 75,00013,50015,00065,00065,00060,00065,00075,00015,00013,50049,25049,250 379,354 145,000 284,516 513,016 627,854628,016 Proposed 2025 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - 750 75,00037,18240,00028,45235,00035,00028,455 379,354 284,516 352,967 454,354387,967 Adopted 2024 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Not eligible - Grants and Design only The City secured a grant from the Transportation Improvement Board under the pavement preservation program. This project seeks to preserve the existing roadway and make ADA improvements along Tyler Street where the Farmers Market operates on Saturdays. The Street condition is deteriorating rapidly. This grant will help preserve the life of the pavement and improve accessibility for this important location in Uptown.Transportation Improvement Board (TIB) GrantReal Estate Excise TaxTransportation Improvements Funded (TBD)Storm - Operation Urban ForestryStorm - Operations Design Engineering / Permitting Design Consultant Construction Construction ContractPavement Repair Ahead of Overlay (FDR)CN Engineering ConsultantSidewalk RepairStreet Crew StormStreet Tree Replacment Project Management Grant ineligible staff time Project Contingency Eligible for 1% for the Arts 14144 RevenueTotal RevenueExpenseTotal Expense Tyler St Overlay Project Description ABBBCDDE ----------------------- 75,00028,05018,55040,000 198,600273,600187,000 273,600 Total Expenditures Total Revenues - - Future Years Future Years 60,00013,05018,55025,000 183,600243,600187,000 243,600 2025 Budget2025 Budget 15,00015,00030,00015,00015,000 30,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget -- - DateDate 2024 Year to 2024 Year to - - Revenues Prior Year Prior Year Expenditures - 75,00028,05028,05018,55040,00040,000 198,600187,000205,550 273,600273,600 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal REET The City received a Transportation Improvement Board Grant in 2023 to construct sidewalk on Washington Street and Walker Street to connect Sims Way with the Courthouse with an accessible route.TIBTBDREET Design Engineering / Permitting Design Construction Construction ContractCN Engineering Project Management In eligible Costs for admin Project Contingency Eligible for 1% for the Arts RevenueTotal RevenueExpenseTotal Expense Washington/Walker Sidewalk Project Project Description 144 ---------------------------- 40,000 850,000850,000100,000710,000 850,000 Total Expenditures Total Revenues - - Future Years Future Years 28,803 840,000840,000100,000710,000 838,803 2025 Budget2025 Budget 10,00010,00010,000 10,000 Year EndYear End 2024 Estimate 2024 Estimate -- 90,00020,000 110,000110,000 110,000 2024 Budget2024 Budget 4,654 4,654 4,654 4,654 Date 2024 Actual 2024 Actual to - 1,198 1,198 Revenues Prior Year Prior Year Expenditures 40,00040,000 850,000100,000100,000710,000710,000 850,000850,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The 1-million gallon steel standpipe needs periodic repainting to preserve the structure. The tank has not been recoated since it was constructed in 1995. Engineering and design for painting and corrosion protection is scheduled for 2025. The project will require taking the standpipe offline for approximately 2 months to sandblast and recoat the tank. Water SDC (495)Water Capital Surcharge (430)Water Operating (411)ConsultantContractor Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense 1MG Standpipe Reservoir Steel Coating Project Description ABCD ---------------------------- 15,00010,000 125,000125,000100,000 125,000 Total Expenditures Total Revenues - - Future Years Future Years 8,500 15,000 123,500123,500100,000 123,500 2025 Budget2025 Budget - 1,500 1,500 1,500 1,500 Year EndYear End 2024 Estimate 2024 Estimate 15,00010,000 125,000125,000100,000 125,000 2024 Budget2024 Budget - 1,199 1,199 2024 Actual2024 Actual -- - Revenues Prior Year Prior Year Expenditures 15,00015,00010,00010,000 125,000100,000100,000 125,000125,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Investments in the diversions are anticipated in the long-term plan. The main control valve building at the Big Quilcene Diversion has experienced significant rot and needs replacing at the request of the operating crew. Water - Olympic Gravity Water System Fund (417)Design ConsultantConstruction Contract Project Management Staff Admin Project Contingency Eligible for 1% for the Arts 4 ABC D RevenueTotal RevenueExpenseTotal Expense Big Quilcene Main Control Valve Building Replacement - 6404.4 Project Description ---------------------------- 40,00024,000 194,000194,000130,000 194,000 Total Expenditures Total Revenues - - Future Years Future Years 19,000 149,000149,000130,000 149,000 2025 Budget2025 Budget 5,000 45,00045,00040,000 45,000 Year EndYear End 2024 Estimate 2024 Estimate 12,000 142,000142,000130,000 142,000 2024 Budget2024 Budget - 693 693 Q1,Q2 2024 Actual 2024 Actual YTD - - Revenues Prior Year Prior Year Expenditures 40,00040,00024,00024,000 245,000181,000181,000 245,000245,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ - 24,00024,000 154,000130,000130,000 154,000154,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Cathodic protection is a key feature in the system needed to extend the life of the pipeline. Cathodic protection is missing in the area between the Master meters and south past Otto Street. This project will install a new cathodic system for this section of the pipeline.Water - Olympic Gravity Water System Fund (417)Project Management Administration Project Contingency Eligible for 1% for the Arts 4 ABC RevenueTotal RevenueExpenseTotal Expense Cathodic Protection - 1928 OGWS Pipeline - 6404.3 Project Description -------------------------- 80,00080,000 750,000250,000250,000750,000 1,080,000 Total 1,080,000 Expenditures Total Revenues - 30,00030,000 750,000750,000 780,000 780,000 Future Years Future Years - 40,00040,000 250,000290,000250,000 290,000 2025 Budget2025 Budget ---- 9,701 9,701 9,701 9,701 Year EndYear End 2024 Estimate 2024 Estimate 80,00020,00020,00020,00037,550 490,000750,000951,000271,450 1,320,000 1,320,000 2024 Budget2024 Budget $ 3,642 4,219 4,219 3,641.56 2024 Actual2024 Actual $ 299299299 299 Revenues Prior Year Prior Year Expenditures -- 80,00080,00080,000 750,000250,000250,000250,000750,000750,000 1,080,0001,080,000 Budget 10/24 Revised Project $ $ $ $ $ $ $ $ $ $ $ $ $ 80,00020,00020,00020,00060,00047,55047,550 500,000750,000951,000951,000271,450 1,330,0001,330,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included The City secured funding to purchase an easement between Anderson Lake Road and City Lake property for the purpose of future pipeline and co-located Olympic Discovery Trail. City received a direct allocation (Community Facilities Project) grant in 2023 to assist with purchase. Additionally, this project is funded through the RAISE grant which includes preliminary design and environmental review. Water Operations (411) Timber Management HarvestWater Operations (411) Land SalesWA State Community Facilities Project GrantRAISE Grant - Jefferson County Design Engineering / Permitting AppraisalsCultural Resources SurveyLand Survey and Lot line AdjustmentRAISE Grant - includes Pre-design and ROW Construction Land PurchaseEasement/ROW Project Management Staff Time Administration Project Contingency Eligible for 1% for the Arts 4411 Eaglemount Property Purchase - 6404.1 Project Description RevenueTotal RevenueExpense AAABCD Total Expense -------------------------- 25,000 175,000100,000100,000 2,750,0002,750,0002,350,000 Total 2,750,000 Expenditures Total Revenues 100,000100,000 2,550,0002,350,000 2,550,000 2,550,000 Future Years Future Years 25,000 200,000200,000175,000 200,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - DateDate 2024 Year To 2024 Year To - - Revenues Prior Year Prior Year Expenditures 25,000 ЋЉЉͲЉЉЉ 100,000300,000100,000125,000 2,750,0002,325,0002,325,000 2025 2,750,0002,750,000 Project Budget $ $ $ $ $ $ $ $ $ $ No υ SubtotalSubtotalSubtotal Utilities not included The Water Supply Agreement includes a pipeline modification project to improve water storage efficiency that would need to be built at the same time as any improvements ot the Lords Lake Dam. This year's budget includes design which is coincident with the design work of the Lords Lake Dam stablization project.Olympic Gravity Water System Fund (417)Design Engineering / Permitting Pre-Design Engineering / PermittingFinal Design Construction Pipeline Improvements Contract Project Management Design Project ManagementConstruction Project Management Project Contingency Eligible for 1% for the Arts 4 Lords Lake - Pipeline Improvements Project Description RevenueTotal RevenueExpense ACD Total Expense --------------------------- 99,281 144,000350,000 2,293,2812,293,2811,700,000 Total 2,293,281 Expenditures Total Revenues 45,000 1,745,0001,700,000 1,745,000 1,745,000 Future Years Future Years 50,000 400,000400,000350,000 400,000 2025 Budget2025 Budget 2,438 130,383130,383127,227 129,665 Year EndYear End 2024 Estimate 2024 Estimate 73,10073,10010,000 135,000 145,000 2024 Budget2024 Budget 173 58,43058,43072,925 73,098 DateDate 2024 Year To 2024 Year To 1,843 17,89817,89816,773 18,616 Revenues Prior Year Prior Year Expenditures - 144,000350,000494,000100,000100,000 2,293,2811,700,0001,700,000 2025 2,293,2812,294,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ No -- 88,10086,90025,00025,000 150,000150,000 175,000175,000 2024 Project Budget $ $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Phase 1 - Stability Assessment The City is required to retain an engineering consultant to develop alternatives for improving East Dam stability during possible seismic events. The alternatives will also examine minimizing earthquake-induced embankment deformations which can lead to uncontrolled release of reservoir contents.Phase 2 - Design Engineering / PermittingThe City will be required to retain an engineering consultant for design engineering and permitting of the approved selected East Dam repair alternative.Olympic Gravity Water System Fund (417)FEMA Grant - Hazard Mitigation GrantStability AssessmentDesign Engineering / PermittingRepair - Buttress Alternative (2026) Project Management Administration Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Lords Lake - 6403 Project Description ACD ----------------------------- 5,000 2,130,0002,130,0002,125,000 Total 2,130,000 Expenditures Total Revenues 2,000 1,623,0001,621,000 1,623,000 1,623,000 Future Years Future Years 2,000 407,000407,000405,000 407,000 2025 Budget2025 Budget 1,000 99,000 100,000100,000 100,000 Year EndYear End 2024 Estimate 2024 Estimate 200,000200,000200,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 5,000 5,000 2,130,0002,125,0002,125,000 2025 2,130,0002,130,000 Project Budget $ $ $ $ $ $ $ $ -- 1,729,3371,729,3371,729,337 2024 1,729,3371,729,337 Project Budget $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The majority of the City water meters are over 20 years old and are in need of replacement. Meters either start leaking or start missing volume of water in the reads causing the city to lose revenue. Additionally, the meters need to be replaced with an automatic read system to reduce labor costs for reading of meters from approximately 15 person days to 3 person days per month. The meters will be installed in phases over a 3-5 year period. The rate model has meter replacement beginning in 2025. Water Capital Surcharge (430)Water Operating (411)Water SDC (495)Project ManagementProject Contingency Eligible for 1% for the Arts 444 RevenueTotal RevenueExpenseTotal Expense Water Meter Replacement Project Description BD ------------------------------- 700,000700,000550,000150,000 700,000 Total Expenditures Total Revenues - - Future Years Future Years 520,000520,000400,000120,000 520,000 2025 Budget2025 Budget 30,000 180,000180,000150,000 180,000 Year EndYear End 2024 Estimate 2024 Estimate 540,000540,000425,000115,000 540,000 2024 Budget2024 Budget - 4,375 30,129 34,504 Q1,Q2 to Date 2024 Actual YTD 2024 Actual YTD -- - Revenues Prior Year Prior Year Expenditures 700,000550,000550,000150,000150,000 700,000700,000 September 24 Revised Budget $ $ $ $ $ $ $ - 550,000425,000425,000125,000125,000 550,000550,000 Project Budget $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Evaluation of the 1928 section of the pipeline is included in the plan to accurately assess the remaining useful life. This study will guide replacement strategies to ensure water delivery is sustained. Olympic Gravity Water System Fund (417)Design Consultantn/a Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 AC D RevenueTotal RevenueExpenseTotal Expense Pipeline Condition Assessment - 6404.2 Project Description ------------------- 11,50073,50015,000 250,000250,000150,000 250,000 Total Expenditures Total Revenues - - Future Years Future Years 73,50010,000 233,500233,500150,000 233,500 2025 Budget2025 Budget 5,000 16,50016,50011,500 16,500 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 11,50073,50085,00015,00015,000 250,000150,000150,000 250,000250,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The OGWS 1928 Steel pipe experienced a leak in a remote location near Snow Creek Ranch. The leak caused siginficant damage to the hillside in steep terrain. Staff is currently in the process of evaluating restoration needs as well as pipeline stability strategies. A budget amendment for this project is anticipated once additional information is obtained from professional consulting support. The OGWS fund includes a $2 million reserve balance to address unanticipated repairs. Olympic Gravity Water System Fund (417)Design Consultant - AssessmentDesign placeholderRepairs - Place holder estimate Project Management Staff Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense OGWS - Snow Creek Ranch Break Restoration Project Description --------------------------- 20,000 100,000100,000200,000180,000 200,000 Total Expenditures Total Revenues No - - Future Years Future Years 20,000 100,000100,000200,000180,000 200,000 2025 Budget2025 Budget --- - Year EndYear End 2024 Estimate 2024 Estimate 20,000 100,000100,000200,000180,000 200,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures - 20,00020,000 100,000100,000180,000180,000 200,000200,000 Project Budget $ $ $ $ $ $ $ $ $ No SubtotalSubtotalSubtotal Utilities not included Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $200,000 per year of miscellaneous and unforeseen capital improvements. These funds also support removal and replacement of several thousand feet of spaghetti lines (4" or smaller pipes) which are a sources of leaks and system service failures. The city has started replacing 20 year old water meters as well.Water Operating (411)Water SDC (495)Design Engineering / PermittingConstruction water main break Golf course wellMisc.Project Management Admin and Design Project Contingency Eligible for 1% for the Arts 44 2025 General Water Capital Replacement, Improvements, and Repairs Project Description RevenueTotal RevenueExpense BCD Total Expense ------------------------- 9,000 98,00098,00089,000 98,000 Total Expenditures Total Revenues - - Future Years Future Years 9,000 98,00098,00089,000 98,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 9,000 9,000 98,00089,00089,000 98,00098,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction/Study ARC Flash studyThe Wastewater Treatment Plant needs to have an evaluation of the and lift stations to identify hazards from ARC flash in our electrical systems for equipment protection and personnel safety. This is project number M1 in the General Sewer Plan.Sewer Rates 411Small Works Contract or In-house Project Management Staff Adminstration - Facilities and Engineering Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description - - - - - - - - - - - - - - - - - - - - - - - - 50,00030,000 327,000327,000247,000 327,000 Total Expenditures Total Revenues 20,000 267,000247,000 267,000 267,000 Future Years Future Years 60,00060,00050,00010,000 60,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 50,00050,00030,00030,000 327,000247,000247,000 327,000327,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal New office and workshop building for Compost FacilityThe current compost facility office is an old trailer and the storage area is a connex container. This project construct a new office building for Compost Facility so they have a seperate lunch room from their work spaces. Also a new bathroom facility and storage area. This project is C8 in the General Sewer Plan.Sewer Rates 411 Design Engineering / Permitting Assume deisign build level of architectural Construction Metal building office and shop Project Management Staff administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description ----------------------------- 45,00050,000 382,200382,200287,200 382,200 Total Expenditures Total Revenues - - Future Years Future Years 45,00050,000 382,200382,200287,200 382,200 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 45,00045,00050,00050,000 382,200287,200287,200 382,200382,200 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $350,000 per year of miscellaneous and unforeseen capital improvements. These funds support pipe replacement, and rehabilitation such as CIPP or slip lining.Sewer OperationDesign Engineering / Permitting Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense 2025 General Sewer Capital Replacement, Improvements, and Repairs Project Description BCD ------------------------ 75,000 150,000 1,341,5001,341,5001,116,500 Total 1,341,500 Expenditures Total Revenues - - Future Years Future Years 75,000 150,000 1,331,5001,331,5001,116,500 1,341,500 2025 Budget2025 Budget $ - 10,00010,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 5858 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 75,00075,000 150,000150,000 1,341,5001,116,5001,116,500 1,341,5001,341,500 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The sewer trunk line leading from the Rainier Subarea to the sewer interceptor behind Safeway needs upsizing. The first segment to address is a Sims Way crossing in the vicinity of Wilson Street and Holcomb Streets. This is project SM1 in the General Sewer Plan.Sewer SDC Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Holcomb and Wilson Sewer Upsizing Project Project Description --------------------------- 318,000212,000212,000 2,302,4401,560,440 2,302,440 Total 2,302,440 Expenditures Total Revenues 212,000162,000 1,934,4401,560,440 1,934,440 1,934,440 Future Years Future Years 33,000 301,000268,000 301,000 301,000 2025 Budget2025 Budget 67,00067,00050,00017,000 67,000 Year EndYear End 2024 Estimate 2024 Estimate 50,000 300,000300,000250,000 300,000 2024 Budget2024 Budget - 3,711 3,711 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 318,000318,000212,000212,000212,000 2,302,4401,560,4401,772,440 2,302,4402,302,440 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included The Wastewater Treatment Plant Influent wetwell is where all sewage collected from the City first enters the treatment plant. This important portion of the plant has experience significant concrete corrosion and electrical failures. This project was identified in a Jacobs Engineering Study as a priority project and has been re-affirmed as a priority project in the General Sewer Plan as project number F1. The project will involve rehabilitating the influent wetwell concrete as well as replacing all plumbing and electrical equipment. Sewer Operations (411)Design Engineering / Permitting Design Consultant (15%)Construction Construction ContractConstruction Engineering (10%)Project Management Staff Administration (10%)Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Influent Wetwell Project Description ABBCD ------------------------- 50,000 2,180,0002,180,0002,130,000 Total 2,180,000 Expenditures Total Revenues 2,105,0002,105,000 2,105,000 2,105,000 Future Years Future Years 75,00075,00050,00025,000 75,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures - 75,00075,000 2,180,0002,105,0002,105,000 2,180,0002,180,000 Project Budget $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction Kuhn Street land purchaseDue to the need for future expansion of the WWTP on Kuhn Street we need to look at the acquasition of the property that is SW of the current treatment facility between 51st and 53rd streets. Land purchase is included in the rate model and General Sewer Plan. Sewer RatesAppraisal and Negotiation Services Project Management Land Purchase Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Project Description ------------------------- 92,500 264,310500,310107,500 1,425,0001,425,0002,850,0005,964,3105,264,000 Total 5,964,310 Expenditures Total Revenues 50,00050,000 278,500 1,388,7501,403,7502,850,0005,642,5005,264,000 5,642,500 Future Years Future Years 21,25021,25042,50042,500 214,310256,810171,810 256,810 2025 Budget2025 Budget 15,00050,00065,00050,00015,000 65,000 Year EndYear End 2024 Estimate 2024 Estimate 50,00010,00060,00050,00010,000 60,000 2024 Budget2024 Budget - 7,394 7,423 14,817 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 264,310500,310500,310100,000100,000200,000 1,425,0001,425,0002,850,0005,263,6905,263,690 9/24 5,964,3105,964,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - 50,00050,00050,00050,00050,00050,000 100,000100,000 5/23 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities not included Design Engineering / PermittingConstruction The Lawrence Street stormwater system is connected to the sewer system for a section of Lawrence Street in Uptown between the Library and Tyler Street. Separation of this system from the sewer system is a benefit to the Monroe Street sewer lift station as well as the Wastewater Treatment Plant. The cost of the project and scoping needs to be evaluated based on the road condition. Additionally, staff desires to secure grant resources. This project is the first phase to establish a pre-design for competitive grant applications. The sewer plan estimates the project at $5.6 million. Funding was secured in 2024 for design, thus this project budget has been increased to represent the best information available at this time.Sewer Operations (411)Sewer Capital Surcharge (430)Sewer SDC (495)Stormwater Operations (412)Streets (Paving)PWB Pre-construction Loan - SecuredLoan/Grant (Unsecured)Design ConsultantConstructi on ContractConstruction Engineering Project Management Staff Administration and research - Loan eligibleStaff Admin - non-eligible Project Contingency Eligible for 1% for the Arts 4444411 RevenueTotal RevenueExpenseTotal Expense Lawrence Street Combined Stormwater Sewer System Separation Project Description AAAAABBBBBCCCCD ------------------- 150,000600,000500,000500,000150,000 2,500,0001,700,0002,000,0006,350,0004,600,000 Total 6,350,000 Expenditures Total Revenues 50,00050,000 830,000500,000 2,000,0002,300,000 2,880,000 2,850,000 Future Years Future Years 50,00050,000 570,000500,000 1,670,0001,700,0003,420,0002,300,000 3,420,000 2025 Budget2025 Budget 41,97741,97730,00039,941 69,941 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget - 714 29,210 29,924 2024 Actual2024 Actual 8,023 8,023 10,059 10,059 Revenues Prior Year Prior Year Expenditures - 150,000600,000500,000500,000150,000150,000 2,500,0001,700,0002,000,0001,100,0004,600,0005,100,000 6,350,0006,350,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Sewer (EPA) Sewer SubtotalSubtotalSubtotal SDC Design Engineering / PermittingConstruction The Mill Road Lift Station has been funded through housing grants to support the development of the Evans Vista project. This project has perviously been shown in the General Capital projects and now is shown in sewer to appropriately represent the fund the work will be accounted within. The Lift Station also has the potential of serving Caswell Brown subject to UGA expansion.Federal Grant for State Utility Grant (CHIP) for SewerSewer Operations (Local Facilities Charge)Jefferson County - Caswell BrownConsultantLand PurchaseMisc.Contruction ContractConstruction Engineering Project Management City Aministration Project Contingency Eligible for 1% for the Arts 1144 RevenueTotal RevenueExpenseTotal Expense Mill Road Lift Station Project Description ----------------------- 791 10,000 850,000200,000850,000450,000309,209 3,413,7004,473,7002,863,700 Total 4,473,700 Expenditures Total Revenues 2,970 78,587 390,243382,075450,000189,724 3,413,7003,885,4992,863,700 3,885,499 Future Years Future Years - 50,00050,000 400,000450,000400,000 450,000 2025 Budget2025 Budget 3,151 50,00063,48150,00040,000 90,000 116,632 Year EndYear End 2024 Estimate 2024 Estimate 500,000500,000400,000100,000 500,000 2024 Budget2024 Budget 3,151 3,151 8,227 5,291 27,785 41,304 DateDate 2024 Actual to 2024 Actual to - 791 9,7577,9323,879 21,56817,92529,485 48,201 Revenues Prior Year Prior Year Expenditures 10,000 850,000200,000850,000450,000310,000310,000 3,413,7001,300,0002,863,7002,863,700 4,473,7004,473,700 Revised 9/24 Revised 10/24 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ - - 10,000 770,000770,000310,000310,000 1,070,000 1,080,0001,080,000 Revised 7/23 Revised 7/23 Project Budget Project Budget $ $ $ $ $ $ $ $ $ $ 200,000 170,000 805,000 805,000403,000 403,000 3,330,0002,710,0002,710,000 3,918,000 3,700,000.00 $ $ $ Project Budget $ $ $ $ $ $ $ $ Project Budget SubtotalSubtotalSubtotal Utilities not included This project includes permitting, design and construction to replace or rehabilitate the off-shore portion of the existing wastewater treatment plant outfall system with a new outfall and diffuser. The City has secured Department of Ecology loans to help construct this project. In 2023, Department of Ecology and City Staff worked collaboratively to reduce the loan amount based on timelines. The City will have to re-apply for additional loan money in the future. The current budget shows no construction costs. These costs will be determined with approved permits.Department of Ecology (ECY) Loan/GrantSewer System Development Charge (495)Sewer (411)Future Loan/Grant Design Engineering / Permitting Consultant Permitting and Eng. ReportConsultant Engineering (Design and Bidding)Construction Contractor Project Management AdminMisc Project Contingency Eligible for 1% for the Arts 1441 RevenueTotal RevenueExpenseTotal Expense Sewer Outfall Project Description ABCD -------------------- 99,00011,00034,000 790,000646,000155,000 3,100,0003,890,0002,945,000 3,890,000 Total Revenues Total Expenditures 34,000 680,000646,000155,000 3,100,0002,945,000 3,780,000 3,780,000 Future Years Future Years 99,00011,000 110,000 110,000 110,000 2025 Budget2025 Budget - - EndEnd 2024 Estimate Year 2024 Estimate Year - - Revenues Prior Year Prior Year Expenditures 99,00011,00034,000 790,000646,000745,000155,000200,000 3,100,0002,945,0002,945,000 3,890,0003,890,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal In the coming years the wastewater treatment plant will be too small to handle all of the sewage that the City produces. When this happens expansion is required to comply with the City's NPDES permit. The first step in this expansion will be to build new aeration ditches and demolish the existing ones to make room for additional clarifiers. This is number F8 in the Sewer Plan. In the near term there may be some changes to the current ditches to help with nutrient removal, that will need to be made.Sewer RatesFuture Sewer Bond or State Loans/Grants Design Engineering / Permitting Pre-design and Engineering ReportConsultant Services and Permitting Construction Construction Contract Project Management Staff Administration Engineering ReportStaff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 41 Oxidation Ditches - Near Term Upgrades Project Description RevenueTotal RevenueExpenseTotal Expense ----------------------- 25,000 139,000110,000 1,289,0001,015,000 1,289,000 Total 1,289,000 Expenditures Total Revenues 110,000 1,125,0001,015,000 1,125,000 1,125,000 Future Years Future Years 25,000 164,000139,000 164,000 164,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,000 150,000150,000100,000 150,000 2024 Budget2024 Budget - - 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 25,000 139,000139,000110,000135,000 1,289,0001,015,0001,015,000 9/24 1,289,0001,289,000 Revised Budget $ $ $ $ $ $ $ $ $ $ 100,000100,000940,000940,000100,000100,000 1,140,000 1,140,0001,140,000 Project Budget $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction The Wastewater Treatment Plant was constructed and put into service in 1994. The Supervisory Control and Data Acquisition (SCADA) system has not been upgraded since this time and is outdated. This technical system runs the plant with operator controls. This technical system is a key component of plant operation and needs to be replaced. Currently parts are no longer being produced, thus this project needs to be addressed soon. This project is included in the General Sewer Plan as project number F6.Sewer Operations (411)Design Consultant (10%)Construction ContractConstruction Engineering (10%)Project Management Staff Administration DesignStaff Administration Construction Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense SCADA Update Project Description ABBCD ----------------------- 75,00043,600 436,000436,000100,000217,400 436,000 Total Expenditures Total Revenues - - Future Years Future Years 75,00043,600 436,000436,000100,000217,400 436,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate - - Revenues Prior Year Prior Year Expenditures 75,00075,00043,60043,600 436,000100,000217,400317,400 436,000436,000 Project Budget $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction A section of pipe on Washington Street between Taylor and Filmore has suitcased and it at risk of total failure. The General Sewer Plan includes specifically includes this project number SM10 as a result of the 2022 camera inspections of AC pipe. Sewer Operations - WW CollectionsIn house engineering supportDig Out and Replace Failed PipeSlip Lining Project Management Admin Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Washington Street Collapsed Sewer Replacement Project Description ----------------------- 40,00052,00049,000 138,200461,200136,000 2,700,0002,838,2002,100,000 Total 2,838,200 Expenditures Total Revenues - - Future Years Future Years -- 93,20040,00049,000 136,000 1,970,0002,063,2001,850,000 2,075,000 2025 Budget2025 Budget $ - 32,748 730,000592,705308,282250,000 (137,295) 591,030 Year EndYear End 2024 Estimate 2024 Estimate 88,80326,000 126,197135,940 2,374,0002,374,0001,997,060 2,374,000 2024 Budget2024 Budget 1,059 14,49625,550 155,031 181,640 14,496.22 to Date 2024 Actual $ 2024 Actual Year 19,252 182,295182,295152,918 172,170 Revenues Prior Year Prior Year Expenditures 40,00052,00049,000 138,200461,200461,200101,000 136,000 2,700,0002,100,0002,140,000 2,838,2002,838,200 Revised 10/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ 35,00040,00052,00048,803 461,197 461,197 100,803 135,940 2,700,0001,997,0602,037,060 2,735,0002,735,000 Project Budget $ $ $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Design Engineering / PermittingConstruction After a section of asbestos concrete pipe collapsed during the December 27, 2022 King Tide event, the City evaluated the entire section of pipe between the Gaines Street Lift Station and the Ferry Terminal and determined that replacement is necessary. This trunk pipeline serves all of Downtown and most of Uptown and thus is critical sewer infrastructure. The City obtained a low interest loan in the amount of $2.7 million from the Public Works BoardSewer SDC (495)Public Works Trust Fund Loan/GrantDesign ConsultantConstruction ContractConstruction Engineering Project Management Staff AdministrationStaff Construction Admin Project Contingency Eligible for 1% for the Arts 41 RevenueTotal RevenueExpenseTotal Expense Water St. Sewer Main Replacement Project Description ABBCD -------------------------- 50,00090,00035,00025,000 300,000300,000100,000 300,000 Total Expenditures Total Revenues - - Future Years Future Years 5,000 40,00040,00035,000 40,000 2025 Budget2025 Budget 50,00090,00020,000 260,000260,000100,000 260,000 Year EndYear End 2024 Estimate 2024 Estimate - - 2024 Budget2024 Budget 7,389 36,11836,11836,468 43,857 2024 Actual2024 Actual - - Revenues Prior Year Prior Year Expenditures 50,00050,00090,00035,00025,00025,000 300,000100,000225,000 300,000300,000 9/24 Project Budget $ $ $ $ $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction A large rain storm in the spring of 2024 excentuated a problem at Logan Street, cause a pipe failure on the bluff near Kanu Drive, and washed out a bank along SR20. An emergency declaration was passed by the City Council on April 15, 2024 to allow for design build solutions to expedite the process of addressing these three locations. The estimate at the Council meeting was a cost of at least $200,000 for this challenging work. The rate model for storm included $100,000 for Logan Street. This budget illustrates a need of an additional $200,000. This project includes the previous budgets as well as the other two locations. The Stormwater rate model includes $50,000 per year for misc. storm improvements as a contingency. This means that stormwater reserves will be dipped into in order to address this cost. Stormwater Operations (412)RH2ENGINKanu DrLoganSR20 Project Management City Administration Project Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense Emergency Storm Repairs 2024 Project Description AAAAABBBBBCCCCD ------------------------------- 98,57598,57550,000 50,000 Total Expenditures Total Revenues - Future Years Future Years 50,00050,00050,000 50,000 2025 Budget2025 Budget - - Year EndYear End 2024 Estimate 2024 Estimate 50,00050,00050,000 50,000 2024 Budget2024 Budget - 70 70 2024 Actual2024 Actual - 48,57548,575 Revenues Prior Year Prior Year Expenditures -- 50,00050,00050,000 50,00050,000 Project Budget $ $ $ $ $ $ $ SubtotalSubtotalSubtotal Utilities - not eligible Design Engineering / PermittingConstruction Miscellaneous capital repairs and replacement work comes up most years. The rate analysis includes $50,000 per year of miscellaneous and unforeseen capital improvements.Stormwater Operations (412)Project ManagementProject Contingency Eligible for 1% for the Arts 4 RevenueTotal RevenueExpenseTotal Expense General Stormwater Capital Replacement, Improvements, and Repairs Project Description AAAAABBBBBCCCCD Agenda Bill AB24-173 Meeting Date: December 2, 2024 Agenda Item: IX.A Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director & Bliss Morris, Wastewater Operations Manager Date Submitted: November 27, 2024 Department:Public Works Contact Phone:360-379-5090 SUBJECT: Second reading and approval of Ordinance 3342 Adopting the General Sewer Plan, Providing for Severability, and Establishing an Effective Date CATEGORY: BUDGET IMPACT:N/A Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: Background: The City of Port Townsend is at the final stage of completing the General Sewer Plan update. The Plan has been updated in its entirety given it has been over 20 years since the last update. This agenda report is for the second reading of this ordinance. The City Council approved the first reading of this ordinance on November 18, 2024 after conducting a public hearing in which no public comments were submitted or provided. The meeting can be viewed with the associated materials at this link. https://cityofpt.granicus.com/GeneratedAgendaViewer.php?view_id=4&clip_id=3346 Additional information is also available as follows: On May 6, 2024, the City Council approved the draft plan and supported staff in the submittal of the plan to the Department of Ecology for review. A detailed description of the plan was provided at that meeting and is available as reference material at https://cityofpt.granicus.com/GeneratedAgendaViewer.php?view_id=4&clip_id=3141. th The following is an excerpt from the May 6 agenda report: The City’s sewerage system has developed from the City’s initial development in the 1800’s. Sanitation was initially developed for public health and control of disease. In the last 70 years, a focus on environmental protection has been added to the equation. Now the City operates a sewer system that accomplishes both public health. The City is nearing completion of the update to the General Sewer Plan. Based on much review of the plan over the last couple of years, this action item is to adopt the plan and forward to the Department of Ecology for final review. The outdated 2000 general sewer plan was well overdue for an updated in order to prioritize investments in the City’s extensive sewerage system while planning for the next 20 years. The City Council authorized a contract with RH2 Engineering on February 16, 2021, to begin the update process, essentially creating a new General Sewer Plan. While this process has taken some time, it has allowed for a thorough analysis including changing conditions such as the issuance of the Puget Sound Nutrient General Permit. Thus, the contract was expanded to include analysis of the Wastewater Treatment Plant associated on January 3, 2022. At the City Council workshop in May of 2022 for the General Sewer Plan Update, staff introduced the scope of the project. An additional supplement was issued to the contract with RH2 Engineering to add an analysis of the septic receiving and treatment system at the compost facility. Council approved an interlocal agreement with Jefferson County on September 19, 2022, to provide for the County’s contribution to evaluating options for expanding capacity of the septage receiving facility. On August 14, 2023 staff and RH2 Engineering provided a comprehensive review of the th General Sewer Plan findings. On January 8 at the City Council workshop, extensive review of the final draft plan was provided with the help of RH2 Engineering and Financial Solutions Consulting Group for discussion and feedback. The workshop also provided an opportunity to look at sewer rate impacts since the plan projects the cost of operating a sewer system on behalf of the residents, businesses, and visitors of Port Townsend. Finally, rate ordinances were thth considered at the February 5 Council Business meeting, the February 12workshop, and the th February 20 Council Business Meeting. Rates were adopted to support the General Sewer Plan along with a low-income discount program and a rate structure adjustments as analyzed and prepared by Financial Solutions Consulting Group. The rates are effective April 1, 2024 and include increases through the next 5 years to pay for the improvements and operations of the sewer system. For background, please refer to the City Council archives at this web address . Additionally, information is available https://cityofpt.us/citycouncil/page/agendasminutesvideos on the City’s engagePT website at https://cityofpt.us/engagept/page/general-sewer-plan along with a video overview of the City’s sewer system at https://www.youtube.com/@CityofPortTownsend/videos. Following the May 6, 2024 meeting, the draft plan was submitted to the Department of Ecology. The Department responded with the following minor comments: 1. In Table 1-2, DMR is an acronym for “Discharge Monitoring Report”. 2. In Chapter 2 section WWTF Puget Sound Nutrient General Permit, please include reference to Permit No. WAG994538. 3. Please include a distinct Topography Map within the body of the General Sewer Plan. Figure 2-2 does show topography, yet it is difficult to discern the terrain. It would be helpful if Figure 3 from the 2019 Stormwater Management Plan was inserted within the GSP as well. 4. The SEPA plan would need to be submitted prior to approval of the GSP. On October 8, 2024, a SEPA Determination of Non-significance for a non-project action of adoption of the General Sewer Plan was published. No comments were received. SEPA documentation is included in Appendix The only other change to the General Sewer Plan since the May 6, 2024 draft is the inclusion of updated standard details in Appendix G. These details are a work in progress and will be part of the Engineering Design Standards Update. One key point is that this General Sewer Plan acknowledges limited use of low pressure sewer systems. The Department of Ecology generally discourages low pressure sewer systems; however, in limited situations they may serve as the only reasonable way to provide sewer service to properties where gravity mains are not feasible. Based on the information provided staff recommends City Council confirm the May 6, 2024 approval and adopt the General Sewer Plan by ordinance. ATTACHMENTS: 1. General Sewer Plan CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve Ordinance 3342 Adopting the General Sewer Plan, Providing for Severability, and Establishing an Effective Date ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Ordinance 3342 Page 1 of 4 Ordinance No. 3342 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING THE GENERAL SEWER PLAN, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Port Townsend has adopted a Comprehensive Plan and has amended it in accordance with the requirements of the Growth Management Act (“GMA”) (Chapter 36.70A of the Revised Code of Washington); and WHEREAS, the GMA requires that capital facilities for infrastructure be planned and built to accommodate growth and meet requirements for environmental protection; and WHEREAS, the current City of Port Townsend General Sewer Plan adopted in 2000 is in need of updating; and WHEREAS, the General Sewer Plan update provides planning level analysis of the City’s Wastewater Treatment Plant, Biosolids Facility, and sewer collection system; and WHEREAS, the City began analysis of the sewer system in 2021 with the assistance of a consultant, RH2 Engineering; and WHEREAS, the updated General Sewer Plan addresses changes in regulations, existing infrastructure condition and upgrade needs, as well as growth consistent with the Growth Management Act and the 2016 adopted City Comprehensive Plan; and WHEREAS, the General Sewer Plan includes a projected Capital investment analysis as well as operational projection necessary for the next 20 years; and WHEREAS, Financial Solutions Consulting Group developed an updated rate analysis to pay for the infrastructure investment identified in the Capital Plan and to ensure adequate funds to operate the sewer system to comply with State permit requirements, State laws, and the Federal Clean Water Act; and WHEREAS, the City Council adopted new sewer rates effective April 1, 2024 to support implementation of the updated General Sewer Plan; and WHEREAS, the General Sewer Plan complies with the requirements of RCW 90.48.110 and WAC 173-240-050. Prior to implementation of the Plan, the Department of Ecology must review and approve the General Sewer Plan; and WHEREAS, the City adopted the draft General Sewer Plan by resolution on May 6, 2024 and forwarded to the Department of Ecology for review on; and WHEREAS, the Department of Ecology requested minor edits of which have been incorporated; and Ordinance 3342 Page 2 of 4 WHEREAS, the City issued a determination of non-significance for non-project action following review by the Department of Ecology on November 6, 2024and no comments were received; and WHEREAS, a public hearing was held on November 18, 2024 to provide additional opportunity for public comment; and WHEREAS, final adoption of the General Sewer Plan includes the General Sewer Plan in the City’s Comprehensive Plan by reference and will be incorporated into the City’s Comprehensive Plan Periodic Update. NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Findings and Conclusions. The proposed General Sewer Plan is consistent with the currently adopted Comprehensive Plan, and is in the public interest. Section 2. Adoption. The City adopts the General Sewer Plan as a functional plan of the City as substantially shown in Exhibit A and incorporated herein by this reference. Section 3. Severability. If any sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase or work of this ordinance. Section 4. Transmittal to Department of Commerce. The City Clerk shall transmit a copy of this Ordinance to the State Department of Commerce (DOC) within ten (10) days of adoption of this ordinance. Section 5. Effective Date.This Ordinance shall take effect and be in force 5 days following its publication in the manner provided by law. Ordinance 3342 Page 3 of 4 ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular meeting thereof, held this 2nd day of December 2024. _________________________ David J. Faber Mayor Attest: ___________________________ Alyssa Rodrigues City Clerk Ordinance 3342 Page 4 of 4 Exhibit A General Sewer Plan g n i f e i r B s s e n d e r a p e r P y c n e g r e m E City Council Business Meeting December 2, 2024 Background and Statutory Context3 Basic ScalesAgency PartnershipsCity Council’s RoleWhat’s Next and How We’re Preparing ••••• Overview information - preparedness - RCW 38.52: Emergency Management:https://app.leg.wa.gov/RCW/default.aspx?cite=38.52 Local and regional planning context and resources: https://cityofpt.us/police/page/emergency Disaster Management CycleNIMS and Incident Command SystemOperational PrioritiesBasic Scales of Emergency •••••• Background and Statutory Context 1. Life Safety2. Incident Stabilization3. Protection of Property4. Protection of the Environment Emergency Management Operational Priorities: Background and Statutory Context For instance: what there is a call for For instance: Cascadia subduction There’s a nexus with our emergency planning Application of ICS For instance: what happens when there’s a fire at - Event of scale/significance beyond a department county including city. - Multiple facilities, some with public present, all of us play All . There’s a nexus with the County’s All Hazard Mitigation Plan. wide emergency. - City/public facilities.roles and have responsibilities. City Hall during a Council meeting?currently being revised/discussed by the Safety Committee.City or city and may require additional agencies, but inside the city limits.happens when there’s a hard landing of a PSE whale watching boat and there are multiple injuries or casualties?County emergency event/earthquake. 3 Basic Scales Determine the scale of the emergency and at what levelassistance and from whom.1.2.3. making (emergency declaration - making, budget, and oversight of our - incident decision - site role for emergency during public meeting and - Onassociated trainingCommunication and coordination with ICS Postratification, budget)Preventative policyjourney •••• City Council’s Role training/scenario exercise in 2025 evacuation training (staff, public, Council) wide/City partnerships: AHMP - Term: - City organization: Building Evacuation and Emergency Action Plan (BEEAP)City staff training: NIMS and ICS City equipment and tools assessmentCounty BEEAP draft finalized and available for staff/Council/communityCity facilityInteragency Shorter•••Ongoing: •••• What’s Next and How We’re Preparing Questions and Discussion Agenda Bill AB24-175 Meeting Date: December 2, 2024 Agenda Item:X.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Richard Gould, Finance Manager Jodi Adams, Director of Finance & Technology Services Date Submitted: November 27, 2024 Department: Finance Contact Phone: 360-379-4403 SUBJECT:Ordinance3346Adopting 2024Supplemental Budget Appropriations CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: N/A SUMMARY STATEMENT: The purpose of this supplemental is to ensure that the City has budget authority for the items listed here and any prior approved Council actions. The supplement also addresses variability in expenses that occur around the year end. Many of these costs may need to be carried forward into the 2025 budget. Staff recommends that the Council focus on the 2025 budget which has a more accurate representation of end of year estimates and how that impacts fund balance. The end of year supplement is to prevent overspending in a fund based on cash flow. There are many reasons why supplemental appropriations are needed. The timing of expenses across budget years requires the spending authority to be carried forward. Additional expenditures emerge as new information or activity occurs that was not previously known or available when compiling the current year budget. Increased costs due to supply chain issues, labor shortages and inflation factors. Unforeseen emergencies. Obtaining legislative authority for the proper management of funds in the general ledger. Several increases to revenues were made to funds due to investment interest not originally being budgeted or coming in higher than projected. We also received higher than budgeted Business and Occupation tax and sales tax revenue in the general fund. General Fund 010: $8,800 Payments from cross jurisdictional training events hosted by City of Port Townsend, $460,000 transfer to streets capital 305 for Discovery Road and other past missed transfers and general fund overhead dating back to 2020 or earlier. $62,068 transfer to general capital 301 for general fund overhead (3 years) $10,000 transfer to Golf Course fund for chemical disposal $190,000 for professional services for finance and attorney services $15,000 increase to Salary and Benefits for City Manager annual performance evaluation ARPA Fund 103: $100,000 Appropriating remaining fund balance for Council approved projects Streets Operations Fund 110: $262,000 - Discovery Road transfer out from reserves. See capital budget sheets. This is offset partially by general fund transfer in. $150,000 – was approved by City Council for hot spot pavement repair. $15,000 is estimated as the actual cost for transfer in from TBD fund 111. Community Services 199: 14,744 – Facilities. Includes hand-me-down truck from wastewater, 2nd floor audio visual electrician tools, misc. supplies. $127,327 – Transfer fund 301 the Chetzemoka donation made to the City in 2022. $12,026 – Fire alarm panels emergency repairs and boiler condensate pump replacement. Approx. $30,000 to augment purchase of the Parks truck. Golf Course 423: $10,000 for hazardous chemical disposal Water Sewer Operating fund 411: No supplement due to a decrease in capital expenses. See 2025 capital project budget sheets. Operational costs increase has been small this year with $64,000 for SCADA upgrades, leak services for OGWS, turbidimeters, and the membrane supplier evaluation. Transfers outs to capital fund 415 will come in below budget due to project delivery Water/Sewer Capital fund 415: No supplement necessary as capital project expenditures are lower than anticipated. Water/Sewer SDC fund 495: No supplement necessary as capital project expenditures are lower than anticipated PW admin fund 540: No supplement necessary PW Engineering fund 555: No supplement necessary. Note, permit fees are higher than expected by approximately $100,000 due to Madrona Ridge. OGWS Fund 417: No supplement due to underspending capital. However, Paper Mill operation costs are approximately $150,000 greater than projected. Storm Operations 412: No supplemental is necessary as it was covered in the first supplement. The City utility tax was budget approximately $63,000 low and thus needed to increase expenditure budget accordingly. The Storm rate model work of by FCS Group in the amount of approximately $10,000 was billed in 2024 instead of 2023. Transfer outs to capital fund 414 are coming in less than budgets due to project delivery schedules. Storm Capital 414: No supplement necessary. Capital expenditures are lower than projected. Real Estate Excise Tax fund 135: Increase budget for transfer outs for transportation project by $95,224. See capital budget sheets. This will cover anticipated costs associated with street capital projects associated with Kearney Street and Tyler Street. For this supplement we did not go through the work to reduce expenses downward, we did that through the 2025 budget, that is not the purpose of this supplement. Refer to the 2025 budget book for fund balance analysis and if things change from the 2025 budget we will address that in the first quarter supplement. Ending fund balance after the supplement is projected at a lower amount than is stated in the 2025 Budget Book. If the General Fund costs do come in this high we will still meet the reserve policy, specific analysis was done to ensure this. Expenses are anticipated to come in lower than projected in the supplement. If expenses do come in at a higher supplement amount, required reserve amounts will still be met in each fund. nd The 2 supplemental detail is attached for your review. The supplemental budget ordinance is presented tonight, for the first reading. The second reading is scheduled for December 16, 2024. ATTACHMENTS: 1. Ordinance 3346 2. City of Port Townsend 2024 Supplemental Detail CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Move to approve the first reading of Ordinance 3346 Adopting 2024 Supplemental Budget Appropriations. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Notes: Ordinance 3346 Page 1 of 2 ORDINANCE NO. 3346 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, ADOPTING 2024 SUPPLEMENTAL BUDGET APPROPRIATIONS WHEREAS, for some capital projects, funds appropriated in 2023were not spent either due to project delays or project changes; and, WHEREAS staff recommends “carrying-over” those funds not spent in 2023, and appropriating them to the same projects in 2024; and, WHEREAS new or unforeseen expenses were not identified at the time of compiling the 2024 budget; and, WHEREAS staff recommends appropriating funds for the new and unforeseen projects or expenses as identified for 2024; and, WHEREAS, the City Council reviewed the supplemental budget on December 2, 2024, and considered the matter further on December 16, 2024; NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do ordain as follows: Section 1. The second supplemental budget for the City of Port Townsend, Washington, for the fiscal year 2024, is adopted as set forth in the document entitled “2024 Budget Supp #2” a copy of which is attached as Exhibits A & B, making revenue and expenditure revisions. Section 2.This Ordinance shall take effect upon its passage, approval, and publication in the form and manner provided by law. Ordinance 3346 Page 2 of 2 ADOPTED by the City Council of the City of Port Townsend, Washington, by a vote of th the majority of the City Council plus one, at a regularbusinessmeeting thereof, held this 16 day of December2024. ___________________________________ David J. Faber Mayor Attest: _____________________________ Alyssa Rodrigues City Clerk Absent AHAH AHAHAHAH Location Jeff Co Chambers Chambers Chambers Chambers Chambers Chambers Pink House JCPHChambers Chambers Chambers Chambers Chambers ) of final CFP ng ) out – - Planning Commission Supplemental share Budget www.cityofpt.us amendments heari update briefing & discussion around deliberation, and adoption (joint workshop with Adoption of General Sewer Plan , website – of End of Year City budget , Item /Sheridan Design concept See th SCHEDULE reading CITY OFFICES CLOSED CITY OFFICES CLOSED Agenda nd -- change. Consent: Resolution supporting Jefferson County TBD formation Special Presentation: Police Officer Swearing In Special Presentation: Golf Park Annual Report Briefing: Emergency preparedness update 2 2025 budget 5290 Chapter 20 PTMC First reading Comp Plan Amendment Second Reading First ReadingComprehensive Plandocketing timeline 2025 State Legislative AgendaForest lands assessment (and Mallory’s report)HSIP 19PCD Fee updates5290 Chapter 20 PTMC amendments final reading 2025 annual Comp Plan Amendment cycle suspended during 2025 Periodic Update to MEETINGS Tentative CANCELEDHOLIDAYCANCELED CANCELED HOLIDAYCANCELED subject CITY only, draft is schedule (This Meeting of Type Jefferson County Housing Fund Board Council Finance and Budget Committee Planning Commission City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development CommArts Commission City Council Workshop Meeting Library Advisory Board Special Session Climate Action Committee Council Culture and Society Committee Equity, Access and Rights Advisory Board Civil Service Commission Planning Commission City Council Business Meeting Time 2:30 3:006:30 6:00 3:003:003:00 6:00 1:003:003:0012:.304:156:30 6:00 9 2 4 Nov 28 Date Nov 27 Nov 28Nov 28 Nov 2Dec Dec 3Dec Dec 5 Dec 9 Dec 10Dec 10Dec 11Dec 12Dec 12Dec 12 Dec 16 Day Wed Thurs ThursThurs Fri Mon TuesWedThurs Mon TuesTuesWedThursThursThurs Mon AHAHAHAH Chambers Chambers Sewer Plan and CFP - End of Year Budget Supplemental - Dec) - Advisory Board Appointment/Reappointments (Nov Standards CITY OFFICES CLOSED CITY OFFICES CLOSED -- Second Reading Comp Plan Amendment2025 State Legislative AgendaEncampment updateConsent: Water Utility Property Forest Assessment Second Reading Design Adoption and HOLIDAYCANCELED CANCELED HOLIDAY Engineering Renewals of Hearings UpdateRecords Management PoliciesMountain View Leases (December) BudgetContract November) Oct.) September, July, May, Apr., Plan (Jan, (February, Review Group Public Art Committee Climate Action Committee Parks, Recreation, Trees and Trails Advisory Bd Comprehensive Workplan City’s 3:00 3:004:30 Collaborative and the to Board Dec 19 Dec 24 Dec 24Dec 24 Dec 25 Update Thurs Tues TuesTues Wed IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period